FINAL 2012-2013 Student Handbook

Student Handbook
Rights
Responsibilities
And General Information
2012-2013
Georgia Gwinnett College

1000 University Center Lane
Lawrenceville, GA 30043
(678) 407-5000
(800) 252-5119
The statements set forth in this student handbook are for informational purposes only and should not be
construed as the basis of a contract between a student and the institution. While the provisions of this student
handbook will ordinarily be applied as stated, Georgia Gwinnett College reserves the right to change any
provision listed in this student handbook without actual notice to individual students. Every effort has been made
to provide current and accurate information in this publication; however, the administration reserves the right to
alter, amend, or abolish its rules, regulations or policies at any time. For the most accurate and up-to-date
information, please consult www.ggc.edu. Should you require additional information, please contact any of the
resource persons listed in this Student Handbook or the Campus Directory.
TABLE OF CONTENTS
Page Number
Georgia Gwinnett College ...............................................................................................................................7

Welcome from the President ...........................................................................................................................8
Significant Firsts ..............................................................................................................................................8
Georgia Gwinnett College Vision, Mission, and Operating Principles .............................................................9
History of Georgia Gwinnett College .............................................................................................................10
Important Phone Numbers ............................................................................................................................11
Facilities and Maps .......................................................................................................................................12
Library ................................................................................................................................................13
Building A ...........................................................................................................................................14
Building B ...........................................................................................................................................15
Building C ...........................................................................................................................................16
Building D ...........................................................................................................................................17
Building F ...........................................................................................................................................18
Hours of Operation ........................................................................................................................................19
Holidays ........................................................................................................................................................19
Students Observance of Religious Holidays .................................................................................................19
Campus Closings Due to Inclement Weather ...............................................................................................19
Emergency Operations Plan .........................................................................................................................20
Mandatory Participation in Alert Notification System ......................................................................................20
Bookstore .......................................................................................................................................................20
Dining Services ..............................................................................................................................................21
Organization Structure and Changes .............................................................................................................23
Statement of Student Rights and Responsibilities..........................................................................................28
Student Code of Conduct ...............................................................................................................................30
Honor Statement .................................................................................................................................30
College Authority .................................................................................................................................30
Student Integrity Authority ...................................................................................................................30
College Conduct Regulations ..............................................................................................................30
Academic Integrity Policy ....................................................................................................................30
Procedures for Resolving Violations of the Academic Integrity Policy .................................................31
Faculty Adjudication Process ..............................................................................................................32
Additional Conduct Regulations ..........................................................................................................33
Other Acts of Dishonesty .....................................................................................................................33
Disorderly Conduct ..............................................................................................................................33
Sexual Assault and Sexual Misconduct.34
Alcohol, Marijuana, and Other Drug Related Misconduct ....................................................................34
Theft, Damage and Disregard for Property..........................................................................................35
Fire Safety and Sanitation ...................................................................................................................35
Weapons .............................................................................................................................................35
Unauthorized Entry/Use of College Property/Facilities/Keys ...............................................................36
Georgia Gwinnett College Student Handbook: Rights, Responsibilities, and General Information i
GGC Housing Policies and Procedures ..............................................................................................36

Misuse/Abuse/Theft of Computer Time/Services ................................................................................36
Gambling .............................................................................................................................................36
Hazing .................................................................................................................................................36
Interference with the Orderly Operation of the Student Integrity Process ............................................36
Shared Responsibility for Violations ....................................................................................................37
Violation of College or Board of Regents of the University System of Georgia Policy .........................37
Violation of Law ...................................................................................................................................37
Student Integrity Process ...............................................................................................................................37

Filing a Report .....................................................................................................................................37
Initiating the Student Integrity Process ................................................................................................38
Resolution of the Student Integrity Process.........................................................................................39
Informal Resolution .............................................................................................................................39
Decisions for Informal Resolution ........................................................................................................39
Formal Resolution ...............................................................................................................................39
Decisions for Formal Resolution ..........................................................................................................41
Sanctions.............................................................................................................................................42
Sanctions for Individuals......................................................................................................................42
Sanctions for Alcohol, Marijuana, and Other Drug Violations ..............................................................43
Sanctions for Student Clubs and Organizations ..................................................................................43
Withdrawal of Recognition of Student Organizations ..........................................................................44
Interim Suspension ..............................................................................................................................44
Notification of Interim Suspension .......................................................................................................45
Notification of Interim Campus Housing Removal ...............................................................................46
Code of Conduct Appeals....................................................................................................................47
Grounds for Appeal ............................................................................................................................47
Further Review for Cases Resulting in Suspension, Expulsion, Charter Suspension/Revocation
and Revocation of College Registration ..............................................................................................48
Student Code of Conduct Glossary of Terms .................................................................................................48
Parental Notification .......................................................................................................................................50
Student Behavioral Concerns Team Policy ....................................................................................................50
Georgia Gwinnett College Ethics Policy .........................................................................................................50
Conflict of Interest Policy ................................................................................................................................57
Copyright and Fair Use Policy ........................................................................................................................58
Workplace Violence on Campus ...................................................................................................................70
Drug Free Workplace Policy .........................................................................................................................72
GGC Equal Opportunity, Affirmative Action, Prohibited Discrimination and Harassment Policies..................73
Calendar of Academic Activities ....................................................................................................................86
Tentative Calendar of Academic Activities 2013-2016 ........................................................................87
Students Withdrawing from an Institution .......................................................................................................88
Death of a Student .........................................................................................................................................88
Military Services Refund ................................................................................................................................88
Purchasing Policy...........................................................................................................................................88
Employee Purchasing ....................................................................................................................................93
Georgia Gwinnett College Student Handbook: Rights, Responsibilities, and General Information ii
Undergraduate Admissions ............................................................................................................................93

Financial Needs Analysis ...............................................................................................................................93
Treatment of Student Success and English for Academic Purposes Courses ...............................................93
Academic Standards of Progress ..................................................................................................................97
Course Load .......................................................................................................................................97
Grading ...............................................................................................................................................97
Grading System ..................................................................................................................................97
Grade Point Average ..........................................................................................................................98
Grade Changes ..................................................................................................................................99
Mid-Term Grades ...............................................................................................................................99
Grade Point Average Upon Academic Renewal .................................................................................99
Registration .................................................................................................................................................100
Drop/Add ..........................................................................................................................................101
Withdrawal from College ..................................................................................................................101
Auditing Courses ..............................................................................................................................101
Repeated Courses ...........................................................................................................................101
Academic Standing ..........................................................................................................................102
Recognition of Scholarship .........................................................................................................................103
Degrees ............................................................................................................................................103
Graduation with Honors ....................................................................................................................104
Transcript Requests ....................................................................................................................................105
Vehicle Registration and Parking ................................................................................................................105
Student Field Trip and Off Campus Event Policy .........................................................................................105
Student Insurance .......................................................................................................................................106
Immunization During an Outbreak/Epidemic ...............................................................................................106
Immunizations Policy ..................................................................................................................................106
Immunizations Requirement for Students.107
Classroom Visitors Policy ............................................................................................................................107
Student Attendance Policy ..........................................................................................................................108
Student Voting Privileges ............................................................................................................................108
Office Hours ................................................................................................................................................109
Course Evaluations .....................................................................................................................................109
Regents Teaching and Service to Students Award ....................................................................................109
Regents Writing and Reading Skills Requirement .......................................................................................109
Georgia Gwinnett College Online Competency Test ....................................................................................109
Student Success Courses in English, Reading and Math ............................................................................110
Student Success Courses in English for Academic Purposes .....................................................................115
Georgia Gwinnett College Student Handbook: Rights, Responsibilities, and General Information iii
Academic Advisement and Mentoring ..........................................................................................................118

Minority Advising Program ...........................................................................................................................119
Programs and Services for Students ............................................................................................................121
Career Development and Advising Center ........................................................................................121
Counseling Services ..........................................................................................................................121
Disability Services .............................................................................................................................121
Wellness and Recreation Center .......................................................................................................122
Recreation and Intramural Sports .....................................................................................................122
Student Involvement & the Student Center .......................................................................................122
Testing Services for Students............................................................................................................122
Student Clubs/Organizations .......................................................................................................................123
Intercollegiate Athletics ................................................................................................................................123
Fraternities and Sororities ............................................................................................................................123
Freedom of Expression Policy......................................................................................................................123
Request Form....................................................................................................................................126
Campus Security Act Compliance Policy .....................................................................................................127
Records Management and Security Policy ..................................................................................................129
GGC Library and Information Commons Computer Use Policies.................................................................133
Academic Freedom Policy ...........................................................................................................................135
Intellectual Properties...................................................................................................................................136
Student Fees and Special Charges..............................................................................................................144
Mandatory Student Fees ..............................................................................................................................144
Records ........................................................................................................................................................144
Confidentiality of Records .................................................................................................................144
Destruction of Records .....................................................................................................................144
Adoption and Amendment to Policies, Procedures, and the Student Handbook ..........................................145
Administrative Actions based on Health, Safety, and Welfare of the College Community ..........................145
Student Complaints ......................................................................................................................................146
Informal Resolution of Complaint ......................................................................................................146
Formal Resolution of Complaint ........................................................................................................146
Intellectual Diversity/Academic Freedom...........................................................................................146
Appeals ........................................................................................................................................................147
Grade Appeals ..................................................................................................................................147
Housing Contract Appeals .................................................................................................................147
Housing Fines Appeals......................................................................................................................147
Parking Appeals ................................................................................................................................148
In-State Tuition Classification Status (In-State Residency) ...............................................................148
Student Account Appeals ..................................................................................................................148
Guaranteed Tuition Plan Appeals ......................................................................................................149
Student Background Committee Appeals ..........................................................................................149
Appeals on Other Matters..................................................................................................................149
Appendix A 2012-2013 GGC Community Guide: Housing Policies & Procedures .................................... A-1
Georgia Gwinnett College Student Handbook: Rights, Responsibilities, and General Information iv
Appendix B Georgia Gwinnett College Documentation and Plagiarism Policy .......................................... B-1
Appendix C 2012-2013 Grizzly Student-Athlete Handbook ....................................................................... C-1
Appendix D Disability Services Policy and Procedure Manual .................................................................. D-1
Appendix E Registered Student Organizations Policies and Procedures.................................................. E-1
Appendix F Student Center Policies .......................................................................................................... F-1
Appendix G Wellness and Recreation Center Membership Policies and Procedures ...............................G-1
Georgia Gwinnett College Student Handbook: Rights, Responsibilities, and General Information v
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Georgia Gwinnett College Student Handbook: Rights, Responsibilities, and General Information vi
GEORGIA GWINNETT COLLEGE (GGC) INFORMATION

678.407.5000
MAILING ADDRESS
INTERNET ADDRESS
www.ggc.edu
Georgia Gwinnett College is an Equal Opportunity College open to any qualified individual without regard
to race, religion, sex, age, color, national or ethnic origin, or disability. Pursuant to all applicable federal
anti-discrimination laws and regulations, Georgia Gwinnett College does not discriminate against any of
the protected categories of individuals in the administration of its policies, programs or activities. This
non-discriminatory policy includes admission policies, scholarship and loan programs, employment
practices, and athletics and other school-administered programs.
GENERAL POLICY
The authoritative source of information concerning Board approved policies and procedure is The Policy
Manual of the Board of Regents. In the event of conflict between this The Student Handbook: Rights,
Responsibilities, and General Information Handbook and The Policy Manual, the Board Policy Manual
prevails. The Administrative Policy Manual is Georgia Gwinnett College's primary policy manual. In the
event of a conflict between The Student Handbook: Rights, Responsibilities, and General Information and
the Administrative Policy Manual, the Administrative Policy Manual prevails.
See Board of Regents Policy Manual Section 3.1.
Georgia Gwinnett College is fully accredited by the Commission on Colleges of the Southern Association of
Colleges and Schools to award baccalaureate degrees. Contact the Commission on Colleges at 1866 Southern
Lane, Decatur, Georgia 30033-4097 or call 404-679-4500 for questions about the accreditation of Georgia
Gwinnett College.
Georgia Gwinnett College Student Handbook: Rights, Responsibilities, and General Information 7
WELCOME FROM THE PRESIDENT

Congratulations and welcome to Georgia Gwinnett College (GGC). Your
decision to attend Georgias newest public college demonstrates your
commitment to your continued intellectual and personal development.
As a
member of our student body, you will have many exciting opportunities to shape
your own future as well as a role in establishing the culture that will define the
experience for generations of future GGC students.
College life is about so much more than just attending classes. Its about
collaborating with outstanding faculty while connecting with your peers through
services, student activities and academic experiences. The Student Handbook:
Rights, Responsibilities, and General Information is designed as a resource
guide to help you succeed in all of your endeavors at GGC by providing
information that will make your time here the most productive and enjoyable.
Every member of the GGC faculty, staff and administration is committed to your development. Our
st
mission as a premier 21 Century liberal arts college, one where learning takes place continuously in and
beyond the confines of the traditional classroom, is to prepare you to be contributing citizens and future
leaders for Georgia and the nation. I am delighted that you have chosen to attend Georgia Gwinnett
College, and I challenge you to help us build The Campus of Tomorrow through your involvement in our
academic and student activities programs. I wish you all the best; please let us know how we can help
you succeed in reaching your goals at Georgia Gwinnett College.
Again, welcome to GGC. We are delighted you are here.
Sincerely,
Daniel J. Kaufman
President
CELEBRATING GGC SIGNIFICANT FIRSTS

Georgia Gwinnett College is the first public four-year liberal arts college to be founded in the United
States in the 21st century according to the American Council on Education. It is also the first four-year
college to be founded in Georgia in more than 100 years. It is the product of visionary leadership by the
community, Georgias Board of Regents and the State Legislature. Georgia Gwinnett College was
founded in response to a regional need.
For more than 15 years, community leaders have pressed for a four-year college in Gwinnett. As the
county grew rapidly, it was evident that the expanding business community needed a source of qualified
candidates for its workforce. Local high schools now produce an increasing number of graduates who
need more options for higher education. It was clear that the county needed a four-year college of its
own, one that embraces new technologies and teaching methods appropriate to the 21st century.
A resolution was passed by the Board of Regents in October 2004, and the college was established by
the Georgia General Assembly in March 2005. As the University System of Georgias model campus, it
will create opportunities to provide innovative approaches to highly-efficient student, facility and
administrative services.
The college held its first classes on Friday, August 18, 2006 at its Lawrenceville campus. One hundredeighteen students attended classes as part of the first fall enrollment. This enrollment was represented
by 65% females and 35% males and included a culturally diverse student population.
GGC VISION, MISSION, AND OPERATING PRINCIPLES

Vision
st
Georgia Gwinnett College will be a premier 21 Century Liberal Arts college where learning will take
place continuously in and beyond the confines of the traditional classroom. Its cornerstones will be
innovative use of educational technology and a commitment to an integrated educational experience that
develops the whole person. GGC will be a wellspring of educational innovation. It will be a dynamic
learning community where faculty engagement in teaching and mentoring students will be the hallmark. It
will be a driving force for change in student success. As such, it will be a model for innovative approaches
to education, faculty engagement with students, and highly efficient student, facility, and administrative
services.
Mission
Georgia Gwinnett College provides access to targeted baccalaureate level degrees that meet the
economic development needs of the growing and diverse population of the northeast Atlanta metropolitan
region. It emphasizes the innovative use of technology and active-learning environments to provide
students enhanced learning experiences, practical opportunities to apply knowledge, increased
scheduling flexibility, and a variety of course delivery options. Georgia Gwinnetts outstanding faculty and
staff actively engage students in various learning environments, serve as mentors and advisors, and
assist students through programs designed to enhance their academic, social, and personal
development. GGC produces contributing citizens and future leaders for Georgia and the nation. Its
graduates are inspired to contribute to the local, state, national, and international communities and are
prepared to anticipate and respond effectively to an uncertain and changing world.
Operating principles:
Georgia Gwinnett College is committed to:
Continuous review, assessment, change,

and experimentation
Holistic development of students
Building partnerships with its business
and community constituents
Developing a workforce of highly
competent teachers and staff who are
also action oriented and innovative
Innovatively integrating technology into

educational experiences
Diversity and building a multicultural environment
to prepare students to succeed in a global
society
Being the community of choice to work for
faculty, administrators, and staff
Providing a supportive work environment that
encompasses involvement, open
communications, a spirit of collegiality and an
appropriate reward system
HISTORY OF GEORGIA GWINNETT COLLEGE

Georgia Gwinnett College opened its doors on August 18, 2006 as Governor Sonny Perdue, President Daniel
J. Kaufman, Board of Regents Chairman Allan Vigil, U.S. Representative John Linder and Georgia Gwinnett
College Foundation Chairman Glenn White cut the ceremonial ribbon for the nations first four-year public
college founded in the 21st century, and the first four-year public college created in Georgia in more than 100
years. The new institution was built upon the work of the Gwinnett University Center (GUC) which was
established in 1997 to provide University System of Georgia (USG) coordination in Gwinnett County.
1994: Recognizing that Gwinnett was the largest county east of the Mississippi River lacking a fouryear college, the County purchased 160 acres of land located off GA Highway 316 and Collins Hill
Road, and designated it specifically for the development of a college campus.
February 1999: The State Legislature allocated $19.7 million for the signature building.
2000: Gwinnett County donated the 160 acres to establish the Gwinnett University Center, a
partnership among institutions of higher education.
December 2000: The Board of Regents approved a unique public-private venture to construct the first
classroom building on the new campus site. The 120,000 square-foot building was constructed in a
record ten months.
January 7, 2002: GUC opened its doors to more than 5,000 students enrolled in the partnership
institutions - nine months earlier than projected and reaching the original five-year enrollment
projection on opening day.
August 2002: A $22 million signature building was completed, adding 100,000 square feet with18
state-of-the-art classrooms, a two-story library and faculty offices.
October 2004: The Board of Regents voted to create a new four-year state college in Gwinnett
County. The County had doubled its population each of the past three decades, and was now home to
nearly 700,000 people. With more than 8,000 enrolled students, the GUC was the ninth largest
University System institution.
March 2005: The Georgia General Assembly passed SR 33 establishing a new college in Gwinnett.
May 2005: Governor Sonny Perdue deferred a $5 million appropriation in the 2005 State budget for a
29,000 square-foot classroom building.
September 2005: Dr. Daniel J. Kaufman was hired as the Colleges inaugural president.
October 2005: The Board of Regents voted to name the institution Georgia Gwinnett College.
November 2005: Initial bachelor degree programs approved by the Board of Regents included a
Bachelor of Science (B.S.) with a major in Biology, B.S. with a major in Psychology, Bachelor of
Science in Education (B.S.Ed.) with a major in Early Childhood Education (including eligibility for
certification in Special Education), Bachelor of Applied Science (B.A.S.) with a major in Technology
Management, Bachelor of Business Administration (B.B.A.) with a major in General Business,
Bachelor of Science in Radiologic Technology (B.S.R.T.), and Bachelor of Science in Nursing
(B.S.N.).
August 18, 2006: Georgia Gwinnett College opened with 120 juniors as its first students.
Fall 2007: The Colleges first freshman class joined Georgia Gwinnett College.
2008: Inaugural Commencement Ceremony.
IMPORTANT PHONE NUMBERS
Academic Affairs
678.407.5200
Academic Enhancement Center
678.407.5879
Admissions
678.407.5313
Bookstore
678.407.5986
Campus Security
678.407.5333
Career Development and Advisement Center
678.407.5858
Counseling Center
678.407.5592
Dean of Students
678.407.5882
Disability Services
678.407.5883
Financial Aid
678.407.5701
Fitness Center
678.407.2993
Information Desk
678.407.5016
Library
678.407.5317
Public Safety
678.407.5333
Recreation and Intramural Sports
678.407.5593
Registrar
678.407.5700
Residence Life
678.407.5501
Student Accounts
678.407.5293
Student ID Office
678.407.5529
Student Affairs
678.407.5882
Student Integrity
678.407.5661
Student Involvement
678.407.5863
Student Development Services
678.407.5850
Student Government Association
678.407.5863
Technical Services (TechServ)
678.407.5555
Testing Center
678.407.5322
FACILITIES AND MAPS

Georgia Gwinnett College is located at 1000 University Center Lane on approximately 200 acres located
off Collins Hill Road at Ga. Highway 316/University Parkway in Lawrenceville, Georgia.
Many buildings service the functions of Georgia Gwinnett College:
Building A The first academic building opened in January, 2002. With approximately 120,000 square
feet, this building provides classrooms, disability services, a food court, advisement/testing, faculty
offices, and an Information Services desk surrounded by 12 computer/internet stations available to
students.
Building B The signature building opened in August, 2002. With approximately 108,000 square feet,
this building provides classrooms, food service, innovative learning labs, faculty offices, and
administrative office space for the executive administration at Georgia Gwinnett College.
Building C This classroom building opened Phase One in January 2006 and Phase Two in August
2007. With approximately 56,000 square feet, this building provides classrooms, a seminar room, a 300
seat auditorium, and faculty offices.
Building D This building opened October 2007 and houses the student services functions, including the
admissions office, the registrars office, and the financial aid office.
Building F This 40,000 square foot Fitness Center which opened in May 2008 includes state of the art
exercise and weight training equipment, aerobics, two racquetball courts, basketball course, steam
rooms, saunas, junior Olympic swimming pool, a jogging track, and outdoor deck for the use of students,
faculty, and staff. The Counseling Center is also located in this building and has a separate exterior
entrance.
Building H This building opened in August 2011 and provides classrooms and science labs.
Library The 90,000 square foot library opened in August 2010 with the capacity for 300,000 volumes.
Student Center The Student Center opened in August 2010 and serves as the hub for student life on
campus. With approximately 77,000 square feet, this building includes a brand new dining hall, Barnes &
Noble bookstore, Student Affairs offices, multiple meeting rooms, and student spaces
Residence Halls Phase I of the Residence Halls opened in August 2010 and provide suite-style living
areas containing 1,029 beds.
Parking Deck A 734-car parking deck was completed in March 2008 and stands on the east edge of
campus for the use of students, faculty, and staff.
LIBRARY
The mission of the Georgia Gwinnett College Library is to serve the information and research needs of
the students, faculty, and staff of Georgia Gwinnett College, a four year unit of the University System of
Georgia. The library also serves as a resource center for the Gwinnett county community.
The Library is centrally located on the campus next to the Student Center and across from Building B.
The Librarys collections include over 19,000 printed books and over 27,000 electronic books. The library
subscribes to over 250 current periodical/scholarly journal titles and newspapers. Georgia Gwinnett
College Library participates in the University System of Georgia GALILEO/GIL consortium. GALILEO
allows the Library to provide access to approximately 200 core databases with over 2000 journal titles in
full text. The Library also provides access to several databases outside of GALILEO in order to provide an
even broader collection for research. Through GIL, the Library participates in a system that provides
access to the collections of all University System of Georgia libraries. Other areas of interest include the
Reserves Collection that holds items used in courses and the Archives Collection, a collection of
documents and memorabilia relating to the founding of Georgia Gwinnett College.
HOURS OF OPERATION
Georgia Gwinnett College is open for classes between the following times:
Monday through Friday
7:00 a.m. to 11:00 p.m.
Saturday
7:00 a.m. to 7:00 p.m.
Sunday
1:00 p.m. to 6:00 p.m.
Administrative Offices at Georgia Gwinnett College are open:
Monday through Friday
8:00 a.m. to 5:00 p.m.
HOLIDAYS
See Board of Regents Policy Manual Section 8.2.6.
Georgia Gwinnett College shall establish twelve (12) official paid holidays each calendar year. The actual
holidays will be published on the Georgia Gwinnett College website on an annual basis.
These holidays are in addition to earned vacation time. If an employee is required to work on a holiday,
that employee will be given another day off as the holiday. If an employees regular day off falls on a
holiday, he or she will be given another day off as the holiday.
To receive pay for these holidays, an employee must be in a pay status both the day before and the day
after the holiday. A terminating employee will not be paid for any official holiday occurring after the last
working day of his or her employment.
STUDENTS OBSERVANCE OF RELIGIOUS HOLIDAYS

In accordance with the University System of Georgia policies and procedures, Georgia Gwinnett College
provides students the option of observing religious holidays unless doing so would impose an undue
hardship on the college. Students who miss class to observe a religious holiday during scheduled class
times must make arrangements in advance with the faculty member. Faculty should be sensitive to the
student issues regarding religious holidays and are encouraged to provide an alternative option for
making up class work.
This policy is aligned with that of the USG Academic Affairs Handbook, Section 2.1, Semester System,
Uniform Academic Calendar, Cancellation of Classes, and Religious Holidays. An excerpt dealing with
the observance of religious holidays by students is provided below:
Religious Holiday Schedule
Decisions as to which religious holidays are covered by institutional policy are left to the discretion of
individual USG institutions since the characteristics of the student body and faculty may vary considerably
among institutions. See Board of Regents Policy Manual Section 3.4.3.
CAMPUS CLOSINGS DUE TO INCLEMENT WEATHER

In cases of inclement weather, Georgia Gwinnett College will make every effort to announce a decision
regarding the cancellation of classes by 7:00 a.m. Announcements of campus closing will be posted to
the college web-site (www.ggc.usg.edu) as well as the campus Emergency Broadcast System. For
inclement weather and other emergency scenarios occurring later in the day, announcements concerning
school closing will be made as quickly as possible. Announcements of campus closing will also be sent
to the following Atlanta-area media:
Television Stations:
WAGA-TV Fox 5 (Ch. 5)
WGCL-TV CBS (Ch.46)
WSB-TV (Ch. 2)
WXIA-TV (Ch.11)
Radio Stations:
STAR 94
640 AM Project 96.1
Magic 107
DAVE 92.9
V-103
The New 97.1

WSB-Radio (750 AM)
B-98.5 News/Talk 750-WSB
KISS 104.1-FM
95.5 The Beat
EMERGENCY OPERATIONS PLAN

See Board of Regents Policy Manual Section 9.12.5
To ensure security of proprietary information, the entire Emergency Operation Plan is distributed on a
need to know basis and is not printed in this Administrative Policy Manual. The following excerpt,
Emergency Notifications Plan, is disseminated to faculty and staff.
MANDATORY PARTICIPATION IN ALERT NOTIFICATION SYSTEM

Georgia Gwinnett College is committed to the safety of our students, staff, and faculty. Communication is
an important component of campus safety and part of our communication plan includes an alert
notification system. Email participation is mandatory for all GGC students, staff and faculty. We also
require that each participant provide either a cell phone number for SMS based text messages or a phone
number for a voice message alert at a minimum.
Related materials to support the alert notification system may be found in:
1. GGC Alert: Process And Procedures
2. GGC Alert Message Templates
BOOKSTORE
Located in Building A, room 1800, the Barnes & Noble bookstore carries supplies and materials including:
Textbooks
Study and reference materials to enhance student learning.
Textbooks, supplies, general reading books, backpacks, gifts, convenience food items,
magazines, gift cards, and GGC clothing and hats.
Ability to order any book in print, and Barnes and Noble Membership cards are honored.
Year round purchasing of used textbooks from students.
Graduation regalia and related items.
Framing Success frames for those newly earned diplomas!
Hours of Operation
Monday - Thursday:
Friday:
Saturday:
7:45 a.m. - 7:00 p.m.

7:45 a.m. - 5:00 p.m.
8:30 a.m. - 1:00 p.m.
or shop online 24 hours a day.
DINING SERVICES
All residential students, regardless of academic standing, are required to purchase a meal plan. The
default residential meal plan is plan A: Unlimited visits to the dining hall and $100 in Munch Money.
Commuter students with less than 30 completed credit hours are required to purchase a meal plan. If you
have 30 or more credit hours meal plans are optional. The default commuter meal plan is plan G: 15
visits to the dining hall and $100 in Munch Money.
Students have until the end of the second day of the start of classes each semester to change their meal
plans. For example, if the first day of class is a Monday, changes to meal plans may be made until 5 pm
Tuesday. However, if the meal plan is optional for you, you can purchase a meal plan at any time
throughout the semester by visiting the Student Accounts office in the D building.
Dining Services provide a variety of convenient dining selections while on campus including:
GGCity Caf
Located in Building B, the GGCity Caf features Starbucks specialty coffee, beverages, smoothies,
grilled panini and wrap sandwiches. GGCity Caf also offers a wide selection of freshly prepared pastries
and donuts.
Hours of Operation
Monday - Friday:
Saturday & Sunday:
7:30 a.m. - 7:30 p.m.

Closed
Building A Food Court

The Building A Food Court provides students dining options from pizza and pasta to sandwiches and
favorite comfort foods including:
Quiznos, a popular favorite across the nation features traditional deli toasted sandwiches, salads, soups,
and chili. With a variety of subs, toppings and rotating specials, you may never eat the same sub twice.
Hours of Operation
Monday - Thursday:
Friday:
Saturday & Sunday:
10:30 a.m. - 11:00 p.m.

10:30 a.m. 3:00 p.m.
Closed
Pete's Arena, a pizza restaurant, features calzones, strombolis, breadsticks, pizza by the slice or as a
whole pie and Otis Spunkmeyer cookies.
Hours of Operation
Monday - Thursday:
Friday:
Saturday & Sunday:
10:00 a.m. - 2:30 p.m. and 7:00 p.m. 11:00 p.m.

10:00 a.m. - 2:30 p.m.
Closed
The Marketplace features traditional breakfast items and a rotating weekly menu of comfort food
including meats, starches, vegetables, breads and hot desserts, as well as burgers, wings, and fries.
Hours
Monday - Friday:
Saturday & Sunday:
7:00 a.m. - 2:30 p.m.

Closed
Library Caf Jazzmans Caf & Bakery

Smooth, rich coffee and artfully baked goods set the stage at Jazzmans Caf & Bakery. Get in the
groove with your favorite specialty coffee beverage. Then find the perfect accompaniment in one of our
indulgent pastries, cookies or muffins, all baked fresh every morning.
Hours
Monday Friday:
Saturday:
Sunday:
9:30 a.m. 5:00 p.m.

8:30 a.m. 12:30 p.m.
Closed
Student Center Dining Hall

Meals at the Student Center Dining Hall have something for everyone. The dining hall includes an
extensive salad bar, a made to order deli, a classic station, a mongolian wok, a pizza and pasta station,
and the campus grill. The overall variety and combinations are endless and sure to please every palate.
Hours
Monday Thursday:
Friday:
Saturday & Sunday:
7:30 a.m. 7:30 p.m.

7:30 a.m. 6:30 p.m.
11:00 a.m. 2:00 p.m. and 5:00 p.m. 6:30 p.m.
* Hours are subject to change to better serve the community or to meet campus Holiday schedules.
For more information about Campus Dining Services, visit http://www.ggc.edu/aboutggc/departments/dining/.
ORGANIZATION STRUCTURE AND CHANGES

Job Descriptions
President, Georgia Gwinnett College
The President of Georgia Gwinnett College (GGC) shall be the executive head of the institution and of all
its schools and agencies and shall exercise such supervision and direction as will promote the efficient
operation of the institution. The President shall be responsible to the Chancellor of the University System
of Georgia for the operation and management of the institution and for the execution of all directives of
the Board of Regents and the Chancellor. Those responsibilities include, but are not limited to the
following:
Institutional Accreditation:
Develop programs and policies that support the initial and subsequent requests for institutional
accreditation from Southern Association of Colleges and Schools (SACS).
Develop programs and policies that support the requests for professional certification of teaching
and nursing programs and other certifications/accreditations as needed.
Academic Program:
Continuously refine the general education curriculum at GGC.
Continue the development of the academic programs at GGC.
Continuously refine required learning development programs.
Develop accredited programs of instruction in all subject areas approved by the Board of
Regents.
Strategic Planning:
Review and update the institutional master and strategic plans as required.
Develop and update a comprehensive plan for facilities, infrastructure, and land use.
Resources:
Maintain a comprehensive resource plan that will support the needs of GGC using both public
and private money as well as tuition, fees, and auxiliary revenues.
Develop and submit operational budgets to the USG for each fiscal year.
Engage the Georgia Gwinnett College Foundation as a means to acquire private and corporate
resources to support the students, faculty, and programs at GGC.
Monitor and work to achieve initial fund raising goals for the GGC Foundation.
Provide oversight for all institutional fund-raising activities
Serve as the Vice Chair of the Georgia Gwinnett College Foundation.
Facilities:
Determine and articulate to the USG, the GGC Foundation Board of Directors, and others the
immediate and ongoing facilities needs of the institution.
Prepare and submit to the USG comprehensive facilities plans addressing anticipated needs.
Explore opportunities for public-private ventures in order to construct facilities for which
appropriated dollars will not be available.
The President shall be the ex-officio chair of the faculty and may preside at meetings of the faculty. The
President or the President's designee shall chair the faculty senate and preside at its meetings. The
President shall be the official medium of communication between the faculty and the Chancellor and
between the faculty senate and the Chancellor.
The President shall appoint faculty members and administrative employees of the college, approve the
salary of each, approve all promotions and shall authorize all reappointments of faculty members and
administrative employees, except as otherwise specified by the Board of Regents. The President has the
right and authority to grant leaves of absence to members of the faculty for study at other institutions or
for such reasons as the President may deem proper. The President shall make an annual report to the
Board, through the Chief Operating Officer and the Chancellor, of the work and condition of the institution
under his leadership.
The President is authorized to accept on behalf of the Board the resignation of any employee of Georgia
Gwinnett College.
The President has the authority to execute, accept, or deliver, on behalf of the Board, the following types
of research agreements, settlement agreements, service agreements, and reciprocal emergency law
enforcement agreements:
Research or service agreements whereby the institution, for monetary compensation or other
good and valuable consideration, agrees to perform certain institution-oriented research or other
personal services within a time period of one year or less;
Agreements between Georgia Gwinnett College and hospitals or other organized medical
facilities, both public and private, located within the State of Georgia, whereby the hospital or
medical facility concerned agrees to provide clinical services to nursing and other students
enrolled in nursing and allied health programs at GGC. Said agreements shall be effective for
one year with the option of annual renewal as specified therein and shall be subject to
cancellation by either party;
Reciprocal emergency law enforcement agreements between Georgia Gwinnett College and
county and municipal authorities, as authorized by the Georgia Mutual Aid Act, as amended;
Settlements of grievances and complaints (including those filed by state and federal agencies)
that do not include a monetary commitment of more than $100,000. Agreements shall be subject
to review and approval by the Georgia Department of Law Notice of settlements shall be filed with
the University System Office of Legal Affairs.
Any agreements necessary for the day-to-day operation of the college as provided by the policies
of the Board of Regents; and
Gifts, bequests, agreements, or declarations of trust (except real property) in those instances
where the initial gift (or trust estate) is valued at $100,000 or less. All gifts having an initial value
greater than $100,000 shall require acceptance by the Board of Regents. The President is further
authorized to execute on behalf of the Board those documents necessary to provide proper fiscal
management of all gifts accepted in accordance with this policy and, at his discretion, to delegate
the authority to execute said documents to the chief financial officer of the institution.
The President of GGC is authorized by the Board of Regents to take or cause to be taken any and all
such other and further action as in the judgment of the President may be necessary, proper, or
convenient in order to carry out the intent of established Board of Regents policies. Additionally, the Vice
President for Advancement is responsible for administering, implementing, enforcing, and evaluating
policies relevant to the duties described.
Vice President for Academic and Student Affairs
The Vice President for Academic and Student Affairs (VPA&SA) reports directly to the President, serves
on the President's Cabinet, and is responsible for:
a. The initial development, design, implementation, and assessment of various bachelors-level
degree programs in the broad fields of business, allied health services, science & technology,
liberal arts and teacher education;
b. The hiring of administrators, faculty and staff to teach and administer those and other related
academic programs and activities;
c. The preparation of materials to support the colleges initial accreditation request and subsequent
certifications/accreditations;
d. The enrollment management function;
e. Institutional research;
f. Institutional effectiveness;
g. Library operations and
h. Academic budgeting/forecasting. As the chief academic officer of the college, the VPA&SA
articulates and directs the academic vision of the college and provides academic and
administrative leadership to establish and enhance Georgia Gwinnett Colleges commitment to
academic excellence that serves the needs of the community. The VPA&SA advises the
President on strategic planning and institutional policy and operations, and acts on the
Presidents behalf in his absence.
The VPA&SA is also responsible for providing leadership, management and administrative direction to
the student affairs/services area. The VPA&SA is responsible for all areas of student development,
student life, residence life and student involvement, including academic mentoring and learning
assistance programs as well as the counseling of students. Additionally, the VPA&SA is responsible for
administering, implementing, enforcing, and evaluating policies relevant to the duties described.
Vice President for Resources
The Vice President for Resources reports directly to the President, serves on the President's Cabinet, and
is the chief financial officer for Georgia Gwinnett College. The Vice President plays a key role in shaping
the strategic direction of GGC through efficient and innovative resource management, planning, and
problem-solving. The Vice President provides leadership for and oversight of auxiliary services, budget,
accounting and financial operations, human resources, student accounts, procurement, and risk
management.
Vice President for Facilities and Operations
The Vice President for Facilities and Operations reports directly to the President and serves on the
President's Cabinet. The Vice President plays a key role in shaping the strategic direction of GGC
through efficient and innovative resource management, planning, and problem-solving. The Vice
President provides leadership for and oversight of logistical services, space management, facilities
management and maintenance, master planning, construction, security, and environmental health and
safety.
Vice President for Educational Technology
The Vice President for Educational Technology reports to the President and serves on the Presidents
cabinet. This position directs the operations of centralized computing services and support, networking,
telecommunications and cable TV infrastructure, desktop computing, academic/classroom/online
technology, printing, and campus digital communications and collaboration services. The Vice President
also provides management and leadership for the technology and communications enterprises of the
College in collaboration with College stakeholders. The Vice President plays a major role in the
formulation and implementation of programs essential to the innovative mission of the institution.
Other responsibilities include providing institutional leadership in strategic planning, oversight, budgeting,
and policy direction for the Office of Educational Technology, representing the institution to the University
System of Georgia, committees and task forces on information technology, and integrating innovative
solutions in all facets of the College concerning infrastructure support of teaching methodology.
Additionally, the Vice President for Educational Technology is responsible for administering,
implementing, enforcing, and evaluating policies relevant to the duties described.
Vice President for Advancement
The Vice President for Advancement reports directly to the President, serves on the President's Cabinet,
and is responsible for creating and articulating a visionary strategic plan for the advancement program,
building a culture of philanthropy within the Gwinnett County community, preparing for and executing a
series of targeted fundraising campaigns, and partnering with the President and foundation board to
champion the colleges belief that education is a fundamentally transforming experience. The Vice
President leads two divisions: Public Affairs and Development, respectively. These encompass the future
alumni programs, public relations, media, advertising infrastructure, and development staff that comprise
the fundraising operation at GGC. This position is responsible for ensuring the colleges proactive
management of alumni, friend, and donor relationships and for all methods of giving, including all capital
campaigns. The Vice President must also implement internal planning, budgeting, systems, and
personnel training programs to motivate and to develop effectively the entire advancement staff. The
Vice President provides insight, direction, leadership, management, judgment, advocacy, and fund-raising
expertise to assist the college in the attainment of its goals. He serves as a member of the colleges
senior management team, working closely with senior academic leaders and administrators to provide
insights, guidance, and strong judgment on the full range of issues, challenges, and opportunities facing
the college.
STUDENT RIGHTS AND RESPONSIBILITIES

Statement of Student Rights and Responsibilities
Georgia Gwinnett College has as its primary mission the development of an intellectual community within
an environment that values honesty, fairness, integrity, and respect for others. In accordance with the
American Council on Education statement on Academic Rights and Responsibilities, GGC welcomes
intellectual pluralism and the free exchange of ideas. The institution encourages debate over complex
and difficult issues about which individuals disagree. Such discussions will be held in an environment
characterized by openness, tolerance, and civility. As such, GGC recognizes its responsibility to provide
a secure learning environment which allows members of the community to express their views in ways
which do not disrupt the operation of the college.
Standards for Georgia Gwinnett College students are higher than those of communities not engaged
solely in scholarly pursuits. Upon accepting enrollment, GGC students acquire rights in, as well as
responsibilities to, the Georgia Gwinnett College Community. These rights and responsibilities,
embraced by the GGC community in the spirit of the institutions mission, are considered critical to
producing graduates inspired to contribute to local, state, national, and international communities and
graduates who are prepared to anticipate and respond to an uncertain and changing world.
Specific student rights include:
The right to access technology, classrooms, information resources, and instruction in

various active-learning environments which enhance the student learning experience.
The right to attend classes in an environment which promotes active-learning and student
engagement.
The right to communicate ideas in written and oral form free of discrimination as defined
by federal, state, local, and institutional regulations.
The right to express diverse opinions, to think creatively and critically, in inter- and
multidisciplinary contexts, in ways which do not infringe on the rights of others.
The right to participate in activities, programs, and leadership opportunities designed to
enhance academic, social, and personal development while providing practical
opportunities for the application of knowledge.
The right to access established academic and administrative policies and procedures for
presenting, addressing, and resolving student concerns, complaints, and grievances.
The right to participate in an institutional system of shared governance designed to
inspire and encourage student development through community participation on judicial
boards, programming boards, and other institutional boards.
The right to be free from unreasonable intrusion in personal, health, safety, or student
disciplinary records, in accordance with APM 10.9 Records Management and Security
policy.
Students are not only members of the academic community but are also members of the larger society.
Students retain the rights, guarantees and protections afforded to, and the responsibilities held by, all
citizens. A student may be subject to prosecution by local, state, or federal law enforcement agencies
irrespective of whether the College initiates student integrity proceedings in a given situation.
As members of the College community, students have the responsibility to:
Adhere to local, state, and federal laws.
Act in a manner that demonstrates integrity and respect for others and the campus
environment.
Follow the College conduct regulations contained in the Student Handbook: Rights,
Responsibilities, and General Information.
Adhere to the principles contained in the Honor Statement.
It is furthermore an expectation of the College Community that students will engage in learning
opportunities inside and outside the classroom, participate in on-going assessment of the campus
learning environment, utilize the campus mentoring program, and ultimately, contribute to the to the local,
state, national, and international community.
The Georgia Gwinnett College community recognizes that every situation a student may encounter may
not be anticipated in a written document. In order to provide direction for the expectation that students
demonstrate integrity and respect for others and the campus environment, Georgia Gwinnett College has
created a Student Code of Conduct as a means of clearly articulating student rights, responsibilities, and
expectations.
The Student Code of Conduct provides useful information to students, clubs and organizations that have
been charged with violating a conduct regulation. All procedures for responding to possible violations of
conduct regulations, including specifics of the student integrity process, a listing of possible sanctions,
complaint, and appeals procedures are included in the Student Handbook: Rights, Responsibilities, and
General Information. These procedures have been established to ensure due process and fundamental
fairness to all involved in the College's student integrity process.
Georgia Gwinnett College has adopted conduct regulations for individuals and organizations and has
established a student integrity process to foster an active learning environment designed to enhance
academic, social, and personal development while protecting the rights and privileges of all students.
When a student, club or organization is suspected of violating a conduct regulation, the Division of
Student Affairs is responsible for investigating alleged conduct regulation violations and coordinating the
student integrity process.
STUDENT CODE OF CONDUCT

The Honor Statement
"We will not lie, steal, or cheat, nor tolerate the actions of those who do."
As an additional guide, students should consider the three values adopted in the Seal of the State of
Georgia: wisdom, justice, and moderation.
College Authority
Generally, the College conduct regulations shall apply to conduct which occurs on College premises.
Further, the conduct regulations shall apply to conduct which occurs while a student is attending or
participating in any College related activity wherever that activity may take place, or any behavior, on or
off College premises, which adversely affects the College community, its reputation, or the pursuit of its
objectives.
Proceedings under this code may be instituted against students charged with a violation of a municipal,
state or federal law, when the alleged conduct is also a violation of this code. Proceedings under this
code may be carried out prior to, simultaneously with or following civil or criminal proceedings.
In the event of a discrepancy between these policies and the policies of the Board of Regents of the
University System of Georgia, the latter shall govern.
Student Integrity Authority
The Division of Student Affairs shall develop policies for the administration of the student integrity
program and procedural rules for the conduct of hearings that are consistent with provisions of the Code
of Conduct.
College Conduct Regulations
The following actions are prohibited and constitute a violation of the Georgia Gwinnett College Student
Code of Conduct. The Division of Student Affairs handles all cases involving alleged academic violations
and non-academic conduct violations. Any student, club or organization found to have committed a
violation of these conduct regulations is subject to the sanctions outlined in this Code. A claim of lack of
awareness of policies and procedures does not excuse any violations of such.
Academic Integrity Policy

The following are conduct regulations related to academic integrity:
(1) Academic Dishonesty. Examples of specific prohibited actions include but are not limited to the
following:
A. Academic Misconduct: Performing, attempting to perform, or assisting another in performing
any act of academic dishonesty.
B. Cheating: This act of dishonesty includes but is not limited to giving information to or taking
information from other students during examinations. Cheating is also committed when
students copy from unauthorized sources and/or represent some other persons work as their
own. Collaboration on out-of-class assignments or examinations is considered to be cheating
if prohibited by the professor.
C. Plagiarism: This category includes copying material from unpublished or published sources,
including electronic resources, and submitting that material as the students own work.
Students are responsible for identifying the proper source and for giving credit to that source
anytime that they present ideas which are not their own.
D. Unauthorized Use or Possession of Materials or Resources: Students must not use or
possess unauthorized materials or resources in an academic activity. This act includes but is
not limited to use/possession of a cheat sheet when not authorized to do so or
use/possession of any other resources or materials during an examination, quiz, or other
academic activity without the express permission of the faculty member, whether access to
such resources or materials is through a cell phone, other electronic device, or any other
means.
E. Collusion: This act of dishonesty includes but is not limited to buying or selling material which
will be misrepresented as a students own work. In addition, students who fail to report
known acts of academic dishonesty on the part of others are responsible for collusion.
F. Previously submitted material: Students must not submit work which has been or is being
concurrently submitted, in whole or in part, in another class without first having received the
permission of all the professors involved.
G. Misrepresentation or falsification of material: This act includes but is not limited to
misrepresenting, fabricating, or altering academic material, such as transcripts, diplomas,
grades or records, professors or administrators signatures or initials. In addition, students
must not take an examination or test in the name of another student or present another
students work as their own.
H. Misrepresentation of circumstances: Students must not misrepresent personal
circumstances (e.g., illness, conflicting responsibilities, etc.) to avoid meeting academic
responsibilities or to gain an academic advantage.
Procedures for Resolving Violations of the Academic Integrity Policy
All violations of the Academic Integrity Policy shall be resolved via the Faculty Adjudication Process
and/or the Formal Resolution (Student Integrity Board hearing through the Office of Student Integrity) as
outlined below.
Any member of the community may report an alleged violation. A violation may be reported to the
instructor of the course in which the alleged act occurred, to the dean of the school with which the course
is affiliated, or to a staff member within the Office of Student Integrity or Dean of Students Office. An
individual who suspects a student of cheating may at any time contact the Office of Student Integrity to
receive assistance with any aspect of the academic integrity process. All reports should be in written
form.
When an instructor believes that a student has violated the Academic Honor Policy in one of the
instructors classes, the instructor must first contact the Office of Student Integrity to report the alleged
violation and determine whether to proceed with the Faculty Adjudication Process or the Formal
Resolution (Student Integrity Board hearing). The instructor should also notify the dean of the school of
the alleged violation.
Faculty Adjudication Process

The Faculty Adjudication Process should be utilized when the student does not have any prior academic
dishonesty cases (in which the student was found responsible) and if the behavior does not warrant more
than academic sanctions. If the instructor and dean believe a students behavior may warrant a
suspension, expulsion, or other nonacademic sanction, the case should be referred to a Formal
Resolution (Student Integrity Board hearing). After the instructor, dean, and the Office of Student Integrity
have established that the case should be resolved through the Faculty Adjudication Process, the following
steps should be followed:
1. The instructor will complete the Faculty Adjudication Form.
2. The instructor will notify the student of the need to meet to discuss the allegations (via email or
other written form).
3. The student shall then have five business days from the time of the notification to contact the
instructor to schedule a meeting. Once a student has been notified of the allegation, the student
may not drop or withdraw from the course until the adjudication process is completed. (Note: the
student will not be permitted to drop or withdraw from the course if he/she is found responsible of
a violation in that course.)
4. The instructor shall then meet with the student. Both the student and the instructor may invite an
advisor to be present during this meeting and any phase of this process; however, advisors are
not permitted to speak or to participate directly in the process. During the meeting, the instructor
will share the completed Faculty Adjudication Form and all other evidence with the student. The
student will have the opportunity to speak and share any additional information with the instructor.
5. At the conclusion of the meeting, the instructor will make a decision regarding the allegation. The
standard of proof shall be preponderance of evidence. One of the following actions should result
from this meeting:
a. The instructor determines that no violation of academic dishonesty occurred. The
instructor will notify the student via email or other written form that no violation occurred.
The Office of Student Integrity and the dean of the school will also be notified. The
matter shall then be closed.
b. The instructor determines that the student is responsible for the violation of academic
dishonesty and assigns an academic sanction (refer to Sanctioning Guidelines). The
student is then asked to sign the Faculty Adjudication Form. The instructor must then
send the completed Faculty Adjudication Form and all other evidence/documentation to
the Office of Student Integrity.
c. If the student chooses to not schedule a meeting or fails to attend a scheduled meeting,
the student will be found responsible for the violation of academic dishonesty. The
instructor must send the completed Faculty Adjudication Form and all other
evidence/documentation to the Office of Student Integrity.
6. Once the Faculty Adjudication Form and other evidence/documentation are received by the Office
of Student Integrity, a staff member in the office will send a decision letter of responsibility and
sanctions to the student, the instructor, dean of the school, Vice President of Academic and
Student Affairs, Associate Vice President of Student Affairs, and Dean of Students. A copy of the
decision letter will also be filed in the students conduct record within the Office of Student
Integrity.
Sanction Guidelines for Academic Dishonesty Violations
The appropriate sanction(s) for a violation of academic dishonesty must be decided on a case-by-case
basis as appropriate by academic discipline, teaching method, course level, academic classification,
maturity of the student, and degree of misconduct. The instructor may issue any of the sanctions listed
below separately or in combination:
1. Failure of the course
2. Reduction of final course grade
3. No credit (0 for assignment)
4.
5.
6.
7.
Reduction of points earned on the assignment

Retake/replace assignment
Reprimand: Stated disapproval or a warning issued to the student
Referral to educational seminar/workshop.
The Office of Student Integrity will monitor any sanction deadlines assigned.
Appeals of Faculty Adjudication Process
Students wishing to appeal a decision from the Faculty Adjudication Process must file an appeal with the
appropriate dean. The student must submit a written request along with all supporting documentation to
the dean within 15 calendar days of the instructors decision. An interview with the student and/or the
course instructor may be a part of the deans decision. The dean will issue a decision letter to the student
within 15 calendar days of the date the appeal was submitted or refer the case to a Formal Resolution. A
copy of this letter will also be sent to the instructor and the Office of Student Integrity.
If the student wishes to appeal the deans decision, he/she may then appeal to the Vice President for
Academic and Student Affairs submitting the same documentation as was submitted to the dean within 15
calendar days of the decision. The Vice President will issue a decision letter to the student or remand
the case back to a Formal Resolution. If the student wishes to appeal the Vice Presidents decision,
he/she may then appeal to the President of the College submitting the same documentation as was
submitted earlier in the process within 15 calendar days of the Vice Presidents decision. The decision of
the President of the College is final.
In instances where the campus is closed for holidays or other reasons, the timelines noted herein will be
extended.
Formal Resolution (Student Integrity Board Hearing)
If the instructor, dean, and the Office of Student Integrity establish that the case should not be resolved
through the Faculty Adjudication Process, the case will be referred to a Formal Resolution (Student
Integrity Board hearing) via the Student Integrity Process outlined later in this Code.
Additional Conduct Regulations

The following are additional conduct regulations:
(2) Other Acts of Dishonesty. Examples of specific prohibited actions include but are not limited to the
following:
A. Furnishing false information to any College official or office.
B. Forgery, alteration, or misuse of any College document, record, or instrument of identification.
C. Causing, condoning, or encouraging the completion of any College record, document, or form
dishonestly.
D. Offering or causing to be offered any bribe or favor to a College official in order to influence a
decision.
E. Tampering with the election of any College recognized student club or organization.
F. Casting or attempting to cast more than one ballot in any election or referendum on campus.
(3) Disorderly Conduct. Examples of specific prohibited actions include but are not limited to the following:
A. Behavior which disrupts the orderly functioning of the college, or behavior which disturbs the
peace and/or comfort of person(s)
B. Disruption or obstruction of teaching, research, administration or other College activities on or off

campus including but not limited to study abroad experiences, or other authorized non-College
activities taking place on College property.
C. Engaging in conduct that causes or provokes a disturbance that disrupts the academic pursuits,
or infringes upon the rights, privacy, or privileges of another person.
D. Physical abuse, battery, fighting, and/or other physical contact that threatens or endangers the
health or safety of another person or other conduct used to coerce club/organization membership.
E. Verbal abuse, threats, intimidation, harassment, coercion, bullying/cyber bullying, and/or other
conduct that threatens or endangers the health or safety of another person or other conduct used
to coerce club/organization membership.
F. Violation of College policy and procedures regarding sexual harassment, (see the Sexual
Harassment Policy on page 50 of this handbook or on page 87 of the GGC Administrative Policy
Manual) other forms of harassment, and non-discrimination policies.
G. Conduct or behavior that is likely to be considered obscene or lewd. Such behavior includes but
is not limited to public exposure of one's own sexual organs and voyeurism, including but not
limited to video voyeurism.
H. Failure to comply with directions of College officials or law enforcement officers acting in
performance of their duties and/or failure to identify oneself to these persons when requested to
do so.
I. Participation in a campus demonstration that disrupts the normal operations of the College and
infringes on the rights of other members of the College community.
J. Intentional obstruction, which unreasonably interferes with freedom of movement (pedestrian or
vehicular) on campus.
K. Entering an athletic contest, dance, social or other event without the proper credentials for
admission (e.g., ticket, identification, invitation).
L. Circulating any advertising media without approval from proper College officials or in a manner
that violates or is contrary to policies of Georgia Gwinnett College and state or local law.
M. Unauthorized recordings (audio/visual/other related devices) are strictly prohibited on campus.
Written authorization must be obtained through the Office of the Dean of Students at least 48
hours prior to any recording.
In recognition and support of the First Amendment of the United States Constitution, freedom of
expression and academic freedom shall be considered in investigating and reviewing these types of
alleged conduct violations.
(4) Sexual Assault and Sexual Misconduct. Examples of specific prohibited actions include but are not
limited to the following:
A. Any sexual act or attempt to engage in any sexual act with another person without the consent of
the other person or in circumstances in which the person is unable, due to age, disability, or
alcohol/chemical or other impairment, to give consent.
B. Any intentional intimate touching of another without the consent of the other person or in
circumstances in which the person is unable, due to age, disability, or alcohol/chemical or other
impairment, to give consent.
C. Any act as defined by law.
(5) Alcohol, Marijuana, and Other Drug Related Misconduct
Georgia law prohibits possession or consumption of alcoholic beverages by those under the legal
drinking age and prohibits making alcoholic beverages available to persons under the legal drinking
age. Georgia Gwinnett College expects those who choose to use alcohol to do so responsibly. In
addition, the US Department of Education requires that higher educational institutions receiving funds
must certify that it has adopted and implements a program to prevent the unlawful possession, use,
or distribution of illicit drugs and alcohol by students and employees. in order to comply with the Drug
Free Schools and Campuses Regulations (EDGAR Part 86.100, Subpart B.)
All students are prohibited from the following:
A. Possession and/or consumption of alcohol on campus. Exceptions must be approved by the

President of the College.
B. Use and/or possession of marijuana and/or other illegal drugs.
C. Possession of alcohol beverage containers (including decorative collections).
D. Use, possession, and/or distribution of narcotic or other controlled substances except as
permitted by law.
E. Possession of drug paraphernalia, including but not limited to bongs, glass pipes, or hookahs.
F. Providing or facilitating the use, possession and/or distribution of alcoholic beverages.
G. Providing or facilitating the use, possession, and/or distribution of narcotic or other controlled
substances except as permitted by law.
H. Appearing at a college activity or on College property in a state of intoxication and/or under the
influence of alcohol and/or other drugs.
I. Disruptive or disorderly conduct caused by the influence of alcohol and/or other drugs.
J. Driving under the influence of alcohol or other controlled substance.
K. Use and/or possession of a prescription drug if the prescription was not issued to the student or
the distribution or sale of a prescription drug to a person to whom the prescription was not
originally issued.
(6) Theft, Damage and Disregard for Property. Examples of specific prohibited actions include but are not
A. Taking, attempting to take, or keeping in his/her possession items of College property; items or
services rented, leased or placed on the campus at the request of the institution; or items
belonging to students, faculty, staff, guests of the College, student groups, or others without
proper authorization.
B. Malicious or unwarranted damage or destruction of items of College property; items rented,
leased, or placed on the campus at the request of the institution; or items belonging to students,
faculty, staff, guests of the College, student groups, or others is prohibited.
C. Selling or attempting to sell a textbook unless the seller is the owner of the textbook or has the
permission of the owner to do so.
D. Unauthorized taking, attempting to take, or keeping items belonging to the library or items placed
in the library for display.
E. Misuse of an identification card or number issued to a student through alteration, forgery,
duplication, or other means, or through use of an identification card that has not been issued to
the user.
(7) Fire Safety and Sanitation. Examples of specific prohibited actions include but are not limited to the
following:
A. Misusing, damaging or tampering with fire safety equipment.
B. Setting or causing to be set any unauthorized fire on or in College property.
C. Possessing or using fireworks, explosives or other incendiary devices on College property without
authorization.
D. Making or causing to be made a false fire alarm.
E. Intentionally or recklessly obstructing a fire exit in any College building.
F. Failure to exit a College building when the fire alarm sounds.
G. Failure to maintain an organizations facilities and/or surrounding property creating a potential
danger to the health or safety of the occupants or other individuals.
H. Failure to comply with the Georgia Gwinnett College Smoking Policy (as outlined on page ____ in
the APM).
(8) Weapons
Except as permitted by law, possessing firearms, ammunition, explosives, other weapons, or dangerous
chemicals on College property is prohibited. Prohibited devices include but are not limited to air guns,
sling shots, zip guns, knives with a blade of more than two inches from hilt to blade tip, knives having a
switchblade or automatic blade opener, blackjacks, bolo knives, machetes, swords, spears, any club-type
hand weapons, pyrotechnics, throwing stars, nun chucks, throwing knives, toy weapons, or any objects or
materials capable of causing and/or used by the offending person to cause or threaten physical harm.
Licensed gun owners must register with the Office of Public Safety if they choose to keep a gun in their
vehicle while on campus. This provision is subject to modification based on current Georgia Law. Where
applicable, guns may not be removed from the vehicle at any time while on campus. Any device capable
of discharging a chemical or other type of spray or substance specifically designated and marketed for
the purpose of self defense against sexual assault is permitted.
(9) Unauthorized Entry/Use of College Property/Facilities/Keys. Examples of specific prohibited actions
include but are not limited to the following:
A. Unauthorized entry, attempted entry, or remaining after closing into any building, office restricted
areas, or other College facility.
B. Making or attempting to make unauthorized use of College facilities.
C. Unauthorized possession, use, or duplication of College keys or other methods of controlled
access (i.e. cards, codes).
(10) GGC Housing Policies and Procedures. Examples of specific prohibited actions include but are not
A. Unauthorized entry, attempted entry, or remaining in restricted areas of any college-owned
student residence building.
B. Non-residents are not permitted in the residence halls unless required to attend a class, program,
event, or fulfill another campus obligation and/or escorted by a current resident. Non-residents
must follow all sign in procedures.
C. Failure to comply with policies established in various residence halls for the protection of the
privacy, rights, privileges, health or safety of the community (refer to Appendix A GGC
Community Guide: Housing Policies & Procedures).
(11) Misuse/Abuse/Theft of Computer Time/Services
Failure to comply with Acceptable Use of IT Resources policies, which can be found at
http://teacherweb.ggc.edu/edtech/node/28.
(12) Gambling
Conducting, organizing, promoting or participating in any activity involving games of chance or gambling.
(13) Hazing
Georgia law prohibits hazing and Georgia Gwinnett College does not condone hazing in any form. Hazing
is defined as any intentional, negligent or reckless action, activity or situation that causes or has the
potential to cause another pain, embarrassment, ridicule or harassment, regardless of the individuals
willingness to participate. Such actions and situations include, but are not limited to, the following:
Forcing or requiring the drinking of alcohol or use of other substance;
Forcing or requiring the consumption of food or any other substance;
Calisthenics (push-ups, sit-ups, jogging, runs, etc.);
Treeings;
Paddle swats;
Line-ups;
Theft of any property;
Road trips;
Scavenger hunts;
Causing fewer than six (6) continuous hours of sleep per night;
Conducting activities that do not allow adequate time for study;
Forcing or requiring nudity at any time;
Performing acts of personal servitude for members (e.g., driving them to class, cleaning
their individual rooms, serving meals, washing cars, shopping, laundry, etc.);
Forcing or requiring the violation of College policies, federal, state or local law.
(14) Interference with the Orderly Operation of the Student Integrity Process. Examples of specific
prohibited actions include but are not limited to the following:
A. Unreasonably delaying the student integrity process by failing to schedule or appear for a
meeting as requested by a College official.
B. Intentionally providing false, distorted, or misrepresented information to a College official or body
or knowingly initiating a false complaint.
C. Disrupting the orderly operation of a student integrity proceeding.
D. Attempting to discourage an individuals proper participation in, or use of, the student integrity
process.
E. Harassing and/or intimidating the hearing officer, a member of a Hearing Panel or any participant
in a student integrity process prior to, during, or after that process.
F. Failure to comply with the sanctions imposed under the Code of Conduct.
(15) Shared Responsibility for Student Code of Conduct Violations. Examples of specific prohibited
actions include but are not limited to the following:
A. Acting in concert to violate College conduct regulations.
B. Condoning, encouraging, or requiring behavior that violates College conduct regulations.
C. Allowing, condoning, permitting or providing opportunity for others to violate College conduct
regulations.
(16) Violation of College or Board of Regents of the University System of Georgia policy
Violation of any regulation or policy of Georgia Gwinnett College or the Board of Regents of the University
System of Georgia.
(17) Violation of Law
Violation of any municipal or county ordinance, any law, regulation, or requirement of the State of
Georgia, the United States, or, when in another state or country, that state or country.
STUDENT INTEGRITY PROCESS

The following sections govern the Student Integrity Process. The process may occasionally be modified
to protect the safety and well-being of the college community. In these instances, the student will be
provided due process, which includes notice and an opportunity to be heard. No further requirements are
necessary under this policy for a case by case process change.
Filing a Report
Incidents of alleged violations of conduct regulations are reported to the Director of Student Integrity or
his/her designee. Individuals or groups filing a report should do so in writing and the report should be
submitted as soon as possible after the alleged violation. For individuals filing a report, a meeting can be
arranged with a staff member in the Office of Student Integrity to discuss the student integrity process.
After receiving a report, a staff member will be assigned to investigate the circumstances of the incident
and determine what conduct regulations, if any, are alleged to have been violated. Reports that indicate
the alleged behavior falls outside of the Colleges jurisdiction and/or does not violate any conduct
regulation(s) may result in no action being taken. Additionally, lack of sufficient information may result in
no action being taken.
If the staff member, following his/her investigation, finds that the report alleges violations of the conduct
regulations and that those alleged violations fall within the Colleges jurisdiction, he/she will initiate the
student integrity process.
When a club or organization is reported and an investigation of alleged violations occurs, the staff
member handling the case will notify the president of the club or organization. The president will act as
the representative of the club or organization throughout the student integrity process. The president may
designate this responsibility to another active member of the club or organization by notifying the Director
of Student Integrity or his/her designee in writing.
Initiating the Student Integrity Process

Once it is determined that the student integrity process will be initiated, the student, club or organization
will be provided with written notification of the allegations. For the purposes of this section, email and
electronic notifications satisfy the written requirement. Notification will specify the alleged violation(s).
Notification will also request that the student, club or organization arrange a meeting with a staff member.
The student, club or organization is responsible for arranging this requested meeting within the
parameters stated in the notification. The purpose of the meeting is to insure that the student, club or
organization is sufficiently familiar with the Code of Conduct (including the conduct regulations and
student integrity process) in order to accurately prepare and present a response to the charges. At this
meeting the student, club or organization:
1. Will be advised of the right to decline to make any statements or answer questions and that, in
doing so, no inference about responsibility will be drawn.
2. Will be advised of the pending charges.
3. Will be advised of the report submitted.
4. Will be provided with a copy of the Code of Conduct and any other appropriate written
material(s).
5. Will be advised of the procedures through which student integrity charges are resolved
including the options for and conditions of handling the matter either through informal or formal
resolution.
6. Will be advised that an advisor may be present at the student integrity hearing. The advisor
may not address the hearing officer, Hearing Panel or other persons at the hearing. The role of
the advisor will be to consult with the student, club or organization at reasonable intervals during
the hearing.
7. Will be advised to consult further with the Director of Student Integrity or his/her designee
concerning any question or interpretation of procedure.
8. Will be advised that formal hearings are scheduled to provide the student, club or organization
a minimum of five (5) business days from the date of hearing notification during which to prepare
a response.
9. Will be advised that any request for a delay of the hearing must be in writing and submitted to
the Director of Student Integrity or his/her designee, who will determine whether a delay will be
granted.
10. Will be advised that in the event that the College needs to delay the date of a hearing, the
student, club or organization will be notified no less than one (1) business day prior to the
originally scheduled hearing when practical. The student, club or organization will receive a
notification of the new hearing at least five (5) business days prior to the new hearing date.
Exceptions can be made when deemed appropriate.
11. Will be advised that all official correspondence from the Office of Student Integrity will be sent
to the student via their GGC email account. The student is responsible for accessing the GGC
email account. The date notice is sent represents the notice/delivery date.
If a student, club or organization fails to schedule or attend the meeting, the Office of Student Integrity
reserves the right to proceed with the meeting and hold or arrange for an informal or formal resolution in
the student, club or organizations absence.
To determine whether a club or organization is responsible for a violation of the Code of Conduct, all
circumstances will be considered, including, but not limited to: a) whether the misconduct was committed
by one or more members of the club or organization; b) whether officers of the club or organization had
prior knowledge of the misconduct; c) whether the club or organization funds were used; d) whether the
misconduct occurred as a result of a club or organization-sponsored function; and e) whether members of
the club or organization lied about the incident.
Resolution of the Student Integrity Process

During the meeting the staff member will advise the student, club or organization about the options for
resolving student integrity charges. There are three available options from which the student, club or
organization can choose: (1) informal resolution, (2) formal resolution (administrative hearing), or (3)
formal resolution (Student Integrity Board hearing). Alleged violations of academic dishonesty can only
be resolved via the Faculty Adjudication Process or the formal resolution (Student Integrity Board
hearing). The Office of Student Integrity reserves the right to decide on the students resolution option if
necessary.
Informal Resolution
If the student, club or organization agrees that the violation(s) of the conduct regulations cited occurred,
he/she/it may decide to have the case resolved through the informal process. Final resolution of the
informal process must meet the following criteria: (1) the staff member handling the case and the student,
club or organization agree that informal resolution is a reasonable option given the circumstances; (2) the
student, club or organization must accept responsibility for the violation(s) of the specified conduct
regulation(s); (3) the resolution will not result in a suspension, expulsion, or loss of privilege to live in GGC
Housing for the charged student, club, or organization; (4) if applicable, the victim should accept the
sanctions issued for the violation(s) and may propose sanctions that are reasonable and in accordance
with the Code of Conduct. Cases that do not meet all four criteria for the informal resolution will be
referred to formal resolution (hearing).
Some reports involve possible violations of regulations, but clearly are the result of an unresolved, ongoing dispute between students. Other reports do not involve violations of regulations and/or fall outside
College jurisdiction, but they too reflect student disputes. In either of these situations, the students will be
informed of the option to resolve the matter through mediation. Mediation is a voluntary process that
utilizes an impartial, neutral third party who acts as a facilitator to help the parties reach a mutually
acceptable outcome.
Decisions for Informal Resolution
If the student, club or organization decides to resolve the student integrity charges informally, and all
conditions for such resolution are met, the student, club or organization will receive a written copy of the
decision. The decision will be completed by the staff member handling the case.
Formal Resolution
There are two hearing options within the formal resolution process the administrative hearing and the
Student Integrity Board hearing. If the student, club or organization disputes the investigative finding that
a violation of the conduct regulations has taken place, rejects the informal resolution, or the violation is
not the students first case of academic dishonesty (in which the student was found responsible), the case
shall be resolved through the formal resolution procedures as follows:
A. A written Notification of Hearing shall be delivered to the student or club/organization. The
notice shall include (1) the specific College conduct regulation(s) which the student, club or
organization is alleged to have violated; (2) the alleged factual circumstances supporting the
charges; (3) the date, time and place of the hearing; and (4) a list of potential witnesses and any
information that may be presented against the student, club or organization at the hearing.
B. The notice of hearing must be received by the student, club or organization at least five (5)
business days prior to the hearing date. The student, club or organization, with the consent of the
Director of Student Integrity or his/her designee may waive the minimum notice requirements as
long as the waiver is in writing.
C. The student is deemed to have received notice when he/she is given written notification or, in the
case of a club or organization, when any officer of the club or organization is given written
D.
E.
F.
G.
H.
I.
J.
K.
L.
M.
notification. For the purposes of this section, email and electronic notifications satisfy the written
requirement.
The student, club or organization is responsible for presenting his/her/its own case. The student,
club or organization may have an advisor present if he/she chooses. However, the advisor is not
permitted to speak or participate directly in any hearing before a hearing officer or Hearing Panel.
If the student, club or organization plans to have an advisor present, he/she/it must notify the
Office of Student Integrity within two (2) business days prior to the hearing date identifying the
advisor.
Two or more students, clubs or organizations may be required to participate in a joint hearing if
they are alleged to have taken part in the same incident, act, event, or series of related acts. The
conduct regulation(s) alleged to have been violated and/or the alleged factual circumstances of
the violation need not be identical for participation in a joint hearing.
Any student, club or organization required to participate in a joint hearing may file a request for a
separate hearing, citing specific reasons that a joint hearing would unfairly prejudice the case. A
request for a separate hearing must be submitted in writing to the Director of Student Integrity or
his/her designee within one (1) business day after receipt of the Notice of Hearing. The Director
of Student Integrity or his/her designee will make the decision regarding the request and notify
the student, club or organization.
The student, club or organization shall be presumed not to have violated a College conduct
regulation until such a violation is proven. The standard of proof shall be preponderance of the
evidence.
The student, club or organization may request a delay in the hearing. Such a request must be in
writing and submitted to the Director of Student Integrity or his/her designee. Reasons for a delay
must be included in the request and a delay is not guaranteed. The Director of Student Integrity
or his/her designee will consider the request and determine whether a delay will be granted. If the
reason given for the request includes the need for more time to prepare for the hearing AND it is
determined that adequate notice of hearing was given in accordance with the Code of Conduct, a
delay will not be granted. If it is determined that the reasons for requesting the delay show it to be
necessary and a delay is granted, the student/club/organization and the Hearing Panel or hearing
officer will be notified no less than one (1) business day prior to the hearing. The student, club or
organization will receive written notification of the new hearing date, time and location at least five
(5) business days prior to the new hearing.
If the Director of Student Integrity or his/her designee needs to delay the hearing, the student,
club or organization and Hearing Panel will be notified no less than one (1) business day prior to
the hearing when practical. The student club or organization will receive written notification of the
new hearing date, time and location at least five (5) business days prior to the new hearing.
Exceptions can be made when deemed appropriate.
If a student, club or an organization fails to attend a scheduled hearing, the Hearing Panel or
hearing officer may hear the case at its discretion or in the event of an alleged violators failure to
appear, a decision may be rendered based on the evidence on the record prior to a scheduled
hearing date, and based on any additional statement or evidence submitted on the scheduled
hearing date. Information submitted by a student, club or organization after the hearing date
cannot be considered.
Hearings of the student integrity system are subject to the Georgia Open Meetings Act.
It is expected that all persons making statements or answering questions at the hearing do so
truthfully.
The student may request witnesses not be present in the hearing room. These requests are
submitted to and approved or denied by the Hearing Panel or hearing officer. In cases of
approved requests, witnesses shall not be allowed to be in the hearing room during the hearing.
Each witness will be advised by the Hearing Panel or hearing officer to refrain from discussing
with any other witness what transpired in the hearing room during his/her presentation. Failure to
respect this request may result in being charged with a Code of Conduct violation. Witnesses will
be expected to remain available in the event they are recalled or until they are excused by the
Panel or the hearing officer, but they will not be restricted to a particular room and will not be
supervised.
N. Hearings of the Colleges student integrity process are not hearings of precedent. Further,
matters of local, state or federal law are not considered during these hearings.
O. A Hearing Panel is comprised of three to five members. The members may be composed of
faculty and/or staff; however, at least one member must be a student.
P. The Panel or hearing officer may, at the beginning of the hearing, announce times when they
shall recess for meals and announce the time the hearing shall conclude or be continued. Meals
will be taken at about the normal time for meals (6:00 p.m. and 12:00 noon). No hearing shall last
beyond 10:00 p.m. or a reasonable time thereafter. The Panel or hearing officer shall set the date
and time for the hearing to resume while all parties are present.
Q. The student, club or organization, or any member of the Hearing Panel or hearing officer may
request a recess. Recesses should be kept short and to a minimum. If they become excessive in
number or in length, the person asking for a recess may be asked to provide a reason for
his/her/its request. The Hearing Panel or hearing officer may approve or deny a request for a
recess.
R. All formal resolutions (hearings) will be recorded.
S. The order of the Student Integrity Board hearing shall proceed as follows:
1) The Hearing Panel Chairperson begins the hearing.
2) The parties are introduced, and the charges are read.
3) All witnesses are asked to testify truthfully.
4) The Hearing Panel Chairperson shares information regarding the alleged violation and
pending charges.
5) Witnesses with information regarding the alleged violation are asked to make statements
and/or documentation is presented.
6) The Hearing Panel may ask questions of the witness. When the questioning is
concluded, the Hearing Panel Chairperson will ask each witness to be seated in the
waiting area.
7) When documentation is presented, the student, club or organization may comment on it
at the time it is presented.
8) After all witnesses sharing information regarding an alleged violation have made
statements and/or answered questions, the student, club, or organization is asked to
share his/her/its statement and documentation.
9) The student, club or organization presents his/her/its witnesses and/or documentation.
10) When the questioning of each witness for the student, club or organization is concluded,
the Hearing Panel Chairperson will ask each witness to be seated in the waiting area.
11) The Hearing Panel may question each of the students, clubs or organizations
witnesses.
12) Following the completion of the students, clubs or organizations case, witnesses may
be recalled by the student, club or organization, or the Hearing Panel.
13) The student, club or organization is asked if there are any statements he/she/it would like
to make prior to the closing of the hearing. No new documentation is allowed; this is an
opportunity to summarize key points already made.
T. The above steps for the order of the Student Integrity Board hearing may be revised based on the
needs of the hearing process by the Office of Student Integrity at any point in time prior to the
commencement of the hearing upon notification to the parties by the Office of Student Integrity.
Decisions for Formal Resolution (administrative hearing)
If the student, club or organization decides to resolve the student integrity charges formally through the
administrative hearing option, the student, club or organization will receive a written copy of the decision
of findings and sanctions from the hearing officer. For the purpose of this section, email and electronic
notification satisfy the written requirement.
Decisions for Formal Resolution (Student Integrity Board hearing)
At the conclusion of the hearing, the Hearing Panel Chairperson will call for a recess so that the panel
can deliberate. The length of time of the recess will be determined jointly by the Office of Student Integrity
and the Hearing Panel Chairperson. After deliberation and by majority vote the panel will determine
whether or not a preponderance of the information presented at the hearing indicates that a violation
occurred. The Hearing Panel Chairperson will only vote in the event of a tie vote. The Hearing Panel will
make a recommendation of findings and sanctions (if applicable) to the Dean of Students or designee.
The Dean of Students or designee may adopt, reject, or modify the Hearing Panels findings and
recommendations.
If the panel finds that no violation occurred, the panel may recommend that the student, club or
organization be found not responsible. The panel will then reconvene the hearing and inform the student,
club or organization of the recommendation.
If the panel finds that a violation(s) did occur, deliberations will then move to a discussion concerning
appropriate sanctions. The panel, after determining responsibility, will then have access to prior record
information, which will be considered when determining sanction(s). The recommendation, including the
sanctions, is recorded and the panel will reconvene the hearing and inform the student, club or
organization of the recommendation.
Deliberation sessions are typically closed and are not recorded. Exceptions can only be requested to and
authorized by the Office of the Associate Vice President for Student Affairs under extraordinary
circumstances at the sole discretion of the College. Delivery of the recommendation is considered part of
the hearing and is, therefore, recorded and subject to all policies governing the process.
After the recommendation is given, the hearing is officially concluded. The student, club or organization
will receive a copy of the decision from the Dean of Students or designee after he/she has had an
opportunity to review the recommendation and make a decision of findings and sanctions (if applicable).
Sanctions
When it has been determined by the Hearing Panel that sanctions should be imposed, the Hearing Panel
(via the Dean of Students or designee) or hearing officer will recommend/assign one or more sanctions.
The findings of fact, any particular circumstances, and prior record of the student, club or organization will
be the factors considered when determining any appropriate sanctions. Recommendation for sanctions
involving suspension and/or expulsion from the College shall require written approval by the Vice
President for Academic and Student Affairs or his/her designee.
Sanctions for Individuals
The following sanctions may be imposed against a student for the violation of a College conduct
regulation. This list is neither exhaustive nor in order of severity and may be enlarged upon or modified to
meet the particular circumstances of any given situation.
1. Expulsion: Permanent severance of the students relationship with the College.
2. Suspension: Temporary severance of the students relationship with the College for a specific
period of time or indefinitely. The period of time and any requirements that must be satisfied prior
to readmission are to be specified in the decision of the Hearing Panel or the hearing officer.
3. Conduct Probation: Student is not in good conduct standing with the College. Notice that
further finding of responsibility for the violation of any College conduct regulation(s) as specified
in the decision of the Hearing Panel or hearing officer will likely result in suspension or expulsion
from the College. The period of probation shall be specified in the decision letter.
4. Failure of the course: Only for violations of the Academic Integrity Policy.
5. Reduction of final course grade: Only for violations of the Academic Integrity Policy.
6. No credit (0 for assignment): Only for violations of the Academic Integrity Policy.
7. Reduction of points earned on the assignment: Only for violations of the Academic Integrity
Policy
8. Retake/replace assignment: Only for violations of the Academic Integrity Policy.
9. Reprimand: Stated disapproval or a warning issued to the student.
10. Restitution: Reimbursement for a loss caused by the students actions.

11. Work Hours: Assignment to work a specific number of hours determined by the Hearing Panel
and/or the hearing officer.
12. Restrictions: Terms of probation or reprimand restricting privileges. Such restrictions may
include, but are not limited to, identification card privileges and/or parking privileges.
13. Other Educational Sanctions: Projects or assignments designed to educate a student in
connection with the effect of his/her behavior. Educational assignments include, but are not
limited to, papers, letters of apology, and/or alcohol education (DUI School, etc.).
14. Recommendation to Suspend Student Employment within the College.
15. Housing Restrictions: Loss of privilege to live in GGC Housing.
16. No Contact Order: Directed to refrain from any intentional contact, direct or indirect, with one
or more designated persons through any means, including personal contact, email, telephone, or
third parties.
17. Fines: Required to pay a specified fine/fee for violation.
18. And/Or Other Sanctions: Other sanctions as deemed appropriate based on the students
actions.
Sanctions For Alcohol, Marijuana, And Other Drug Violations
Students found in violation, through the Colleges Student integrity process, of the Alcohol, Marijuana,
and Other Drug Related Misconduct (see Conduct Regulation 5) are subject to the following sanctions:
st
1 offense Alcohol, marijuana, and/or drug awareness activity and probation for the remainder
of current semester and for the next 2 semesters (Fall and Spring semesters only) enrolled at the
College. Probation extends through summer terms and/or any institutional breaks.
nd
2 offense while on probation suspension from institution for current semester and 1
subsequent semester (Fall or Spring semesters only). Summer suspension may not be
substituted for a Fall or Spring semester and will be included if suspension is initiated during
Spring semester.
Any cost associated with drug and alcohol sanctioning will be the responsibility of the student violator.
These are sanctioning guidelines. The findings of fact, any particular circumstances, and prior record of
the student will be factors considered when determining any appropriate sanctions.
Students who are dismissed, suspended, expelled, withdrawn, or otherwise removed from the College for
any length of time should be aware that this action may adversely impact the following:
Privilege of living in campus Housing
Housing costs and fees (suspension/expulsion does not forgive financial obligations)
Tuition costs and fees (suspension/expulsion does not forgive financial obligations)
Student Financial Aid including HOPE Scholarship
Health insurance (contact your personal health care provider)
Meal Plan
Use of College resources and access to College facilities
Immigration status for international students
Veterans and dependents of veterans
Student employment on campus
Internships, assistantships, and study abroad
This is not an exhaustive list.
Sanctions for Student Clubs and Organizations
The following sanctions may be imposed against a student club or organization for the violation of a
College conduct regulation. This list is neither exhaustive nor in order of severity and may be enlarged
upon or modified to meet the particular circumstances of any given situation.
1. Recommendation for Charter Revocation: An official request to a national office that the local
chapters charter be revoked.
2. Revocation of College Registration: Permanent severance of the clubs/organizations
relationship with the College.
3. Suspension of College Registration: Temporary severance of the clubs/organizations
relationship with the College for a specific period of time or indefinitely. The period of time and
any requirements, which must be satisfied prior to re-registration, must be specified in the
decision of the Hearing Panel or the hearing officer.
4. Probation: Notice that further finding of responsibility for the violation of any College conduct
regulation(s) as specified in the decision of the Hearing Panel or hearing officer will likely result in
suspension or revocation of College registration. The period of probation shall be specified in the
decision letter.
5. Reprimand: Stated disapproval or warning issued to the student club or organization.
6. Restitution: Reimbursement for a loss caused by the clubs/organizations actions.
7. Work Hours: Assignment to work a specific number of hours determined by the Hearing Panel
and/or the hearing officer.
8. Restrictions: Restriction of some or all of the clubs or organizations activities or privileges,
including, but not limited to, social privileges and recruitment privileges.
9. Other Educational Sanctions: Projects or assignments designed to educate a club or
organization in connection with the effect of its members actions. Educational assignments
include, but are not limited to, alcohol awareness programs, and/or risk management programs.
Withdrawal of Recognition of Student Organizations
The Board of Regents has determined that the use of marijuana, controlled substances or other illegal or
dangerous drugs constitutes a serious threat to the public health, welfare, and academic achievement of
students enrolled in the University System of Georgia. Therefore, all student organizations, including but
not limited to societies, fraternities, sororities, clubs, and similar groups of students which are affiliated
with, recognized by, or which use the facilities under the jurisdiction of institutions of the University
System, are hereby charged with the responsibility of enforcing compliance with local, state and federal
laws by all persons attending or participating in their respective functions and affairs, social or otherwise.
As provided by the Student Organization Responsibility for Drug Abuse Act, any such student
organization which, through its officers, agents or responsible members, knowingly permits, authorizes or
condones the manufacture, sale, distribution, possession, serving, consumption or use of marijuana,
controlled substances, or other illegal or dangerous drugs at any affair, function, or activity of such
student organization, social or otherwise, is hereby declared to be in violation of the laws of this state and
shall have its recognition as a student organization withdrawn and, after complying with the constitutional
requirements of due process, shall be expelled from the campus for a minimum of one calendar year from
the date of determination of guilt.
Interim Suspension
In certain circumstances where authorized by the Vice President of Academic and Student Affairs or
his/her designee, the College may impose an interim suspension from the College pending review or
resolution of an administrative matter, alleged student integrity violation/housing violation, alleged
violations of laws/ordinances, or other matter explained in a written interim suspension notice prior to a
hearing before a Hearing Officer or Hearing Panel. Interim suspension may be imposed upon individual
students, clubs or organizations:
1. to ensure the safety and well-being of members of the College community or preservation of
College property;
2. if the student club or organization poses a definite threat of disruption of or interference with
the normal operations of the College; or
3. if the alleged acts warrant interim administrative action based on review by the Vice President
of Academic and Student Affairs or his/her designee.

During an interim suspension, the student shall be denied access to the campus (including classes)
and/or all other College activities or privileges for which the student might otherwise be eligible. During
the interim suspension, the student will be permitted on campus for scheduled meetings with the Director
of Student Integrity or his/her designee and/or other meetings approved by the Director of Student
Integrity or his/her designee.
If a student club or organization is placed on interim suspension, it will be expected that all organization
activities stop. Members of the club or organization are not suspended from the College unless individual
suspensions have been imposed.
Notification of Interim Suspension
Upon receiving a report indicating any of the conditions that warrant interim suspension exist and upon an
evaluation of the reliability of that report, the Vice President of Academic and Student Affairs or his/her
designee shall immediately notify the student, in writing, of the interim suspension. The written notification
will be hand delivered or sent to the address of record by certified mail, return receipt requested, or via
U.S. mail with a delivery confirmation. The following information will be contained in that notification:
a. the College conduct regulation(s), other campus policies/procedures, administrative actions, or
laws/ordinances that are alleged to have been violated
b. a description of the circumstances of the incident as reported to the designated College official
assigned to handle the matter
c. an explanation of actions required by the student, where applicable
d. an explanation of the restrictions placed on the student, club or organization while on interim
suspension
d. notification that a request for a review of the interim suspension may be made to the
designated party outlined in the written notice of interim suspension within two (2) College
business days or within the time frame presented in the written notice
e. contact information for the designated College official handling the matter
f. clarification that if no request for a review of the interim suspension is made by the student, the
interim suspension and student integrity charges would be resolved through the student integrity
process, either informally or formally, as established in the Code of Conduct.
The student, club or organization president will have two (2) College business days from the date of
receipt of the notification or the time frame presented in the written notice to file a written request for
review of the interim suspension. In order for the review to occur, the student, club or organization
president must submit the written request and any supporting documents, within the time frame presented
in the written notice to the designated College official. The interim suspension will remain in effect until a
written decision regarding the interim suspension has been issued. For the written review, the student
may present information that challenges or disputes the interim suspension. The Vice President for
Academic and Student Affairs or his/her designee may:
1. Overturn the interim suspension and dismiss all campus and/or student integrity charges. The
student, club or organization would be immediately reinstated and campus and/or student
integrity charges would not be pursued in the matter.
2. Overturn the interim suspension, but bring forward the campus and/or student integrity
charges. The student, club or organization would be immediately reinstated and campus and/or
student integrity charges would be handled through the normal student integrity process.
3. Uphold the interim suspension and proceed with the normal campus/student integrity process.
The restrictions placed on the student club or organization during the interim suspension would
remain in place pending the outcome of the campus/student integrity process and/or the outcome
of any pending criminal charges.
If a review of the interim suspension is not requested or the interim suspension is upheld, the interim
suspension and the student integrity charges would be resolved through the student integrity process,
either informally or formally, as described in the Code of Conduct.
Given the serious nature of the interim suspension, formal hearings will take place as soon as possible
and within a reasonable and practical time for all parties concerned.
Interim Campus Housing Removal
In certain circumstances where authorized by the Vice President of Academic and Student Affairs or
his/her designee, the College may impose an interim campus housing removal pending review or
resolution of an administrative matter, alleged student integrity violation/housing violation, alleged
violations of laws/ordinances, or other matter explained in a written interim campus housing removal
notice prior to a hearing before a Hearing Officer or Hearing Panel. An interim campus housing removal
may be imposed upon individual students:
1. to ensure the safety and well-being of members of the campus housing community or
preservation of College property;
2. if the alleged acts warrant interim campus housing removal based on review by the Vice
President of Academic and Student Affairs or his/her designee.
During an interim campus housing removal, the student shall be denied access to all campus housing
and adjacent areas including parking lots unless otherwise specified in the written notification. The
student will not be denied access to other areas of campus (including classes and/or all other College
activities or privileges for which the student might otherwise be eligible) unless otherwise specified.
Notification of Interim Campus Housing Removal
Upon receiving a report indicating any of the conditions that warrant an interim campus housing removal
exist and upon an evaluation of the reliability of that report, the Vice President of Academic and Student
Affairs or his/her designee shall immediately notify the student, in writing, of the interim campus housing
removal. The written notification will be hand delivered or sent to the address of record by certified mail,
return receipt requested, or via U.S. mail with a delivery confirmation. The following information will be
contained in that notification:
a. the College conduct regulation(s), other campus policies/procedures, administrative actions, or
laws/ordinances that are alleged to have been violated
b. a description of the circumstances of the incident as reported to the designated College official
assigned to handle the matter
d. an explanation of the restrictions placed on the student during the interim campus housing
removal
d. notification that a request for a review of the interim campus housing removal may be made to
the designated party outlined in the written notice of interim campus housing removal within two
(2) College business days or within the time frame presented in the written notice
f. clarification that if no request for a review of the interim campus housing removal is made by
the student, the interim campus housing removal and student integrity charges would be resolved
through the student integrity process, either informally or formally, as established in the Code of
Conduct.
The student will have two (2) College business days from the date of receipt of the notification or the time
frame presented in the written notice to file a written request for review of the interim campus housing
removal. In order for the review to occur, the student must submit the written request and any supporting
documents, within the time frame presented in the written notice to the designated College official. The
interim campus housing removal will remain in effect until a written decision regarding the interim campus
housing removal has been issued. For the written review, the student may present information that
challenges or disputes the interim campus housing removal. The Vice President for Academic and
Student Affairs or his/her designee may:

1. Overturn the interim campus housing removal and dismiss all campus and/or student integrity
charges. The student would immediately be allowed to move back into campus housing and
campus and/or student integrity charges would not be pursued in the matter.
2. Overturn the interim campus housing removal, but bring forward the campus and/or student
integrity charges. The student would immediately be allowed to move back into campus housing
and campus and/or student integrity charges would be handled through the normal student
integrity process.
3. Uphold the interim campus housing removal and proceed with the normal campus/student
integrity process. The restrictions placed on the student during the interim campus housing
removal would remain in place pending the outcome of the campus/student integrity process
and/or the outcome of any pending criminal charges.
If a review of the interim campus housing removal is not requested or the interim campus housing
removal is upheld, the interim campus housing removal and the student integrity charges would be
resolved through the student integrity process, either informally or formally, as described in the Code of
Conduct.
Code of Conduct Appeals
The student, club or organization may appeal any decision from a formal student integrity hearing or any
decision resulting in sanctions other than a reprimand from an informal resolution. Appeal information will
be included with the decision issued to a student, club or organization.
Appeals must be submitted to the Office of Student Integrity. All appeals must be in writing and submitted
within five (5) College business days of the date of the decision letter. The appeal process is not intended
to grant a new hearing at a higher level. Dissatisfaction with a decision is not grounds for an appeal.
All levels of appeal described in these procedures involve written appeals only. Students, clubs or
organizations neither meet with nor make oral presentations to the appellant officer. There may be times,
however, when the appellant officer requests a meeting in order to gather further information relative to
the matters associated with the appeal.
Grounds for Appeal
Appeals must be based on substantive errors that are allegedly or believed to have occurred during the
process or if new evidence not presented at the hearing is discovered within the five (5) College business
days appeal period. These errors should be addressed in the written appeal and are described as follows:
1. Substantive errors - when the evidence presented at the hearing was not sufficient to justify the
decision reached or if the sanction(s) imposed is (are) unreasonably harsh based upon the
circumstances of the case.
2. New evidence - when information, existing at the time of the hearing, was not available or
known to exist at the time of the hearing.
3. Procedural errors when the published procedures of the student integrity process were not
followed and the error(s) violated the students, clubs, or organizations rights.
Procedural errors are not grounds for appeals. The college has the authority to modify a procedure on a
case by case basis depending on the needs of the college community as long as notice and a means of
due process is provided to the student.
When an appeal is received in the Office of Student Integrity, it will be forwarded to the appropriate
appellate officer. The Vice President for Academic and Student Affairs or his/her designee will hear all
appeals of the Student Integrity Board hearings. The Associate Vice President for Student Affairs or
his/her designee will hear all appeals of the administrative hearings and informal resolutions. In addition
to the written appeal, the appellate officer will receive the following information:
1. The record of the hearing (if available)

2. All documents and evidence presented at the hearing
3. The written notice of the hearing
4. The hearing bodys decision
5. Any other documents that pertain to the case
The appellate officer shall determine the method of reviewing these materials and make one of the
following determinations:
1. Uphold the original decision.
2. Reverse the decision.
3. Uphold the original finding, but modify the sanction(s).
4. Send the case back to the Office of Student Integrity for a new hearing. In this event the matter
will follow published student integrity procedures for formal hearings.
The appellate officer will notify the student, in writing, of the decision. The case materials, including a
copy of the decision, will be returned to the Office of Student Integrity.
Further Review for Cases Resulting in Suspension, Expulsion, Charter Suspension/Revocation and
Revocation of College Registration
Students and or student clubs and organizations may apply for further review by the President of the
College or his/her designee only if one of the following sanction(s) was issued by the original hearing
body AND upheld by the appellate officer:
1. Suspension from the College (individual student)
2. Expulsion from the College (individual student)
3. Charter Suspension/Revocation (club/organization)
4. Revocation of College Registration (club/organization)
If these conditions exist, the student, club or organization may submit a written request for further review
and submit it to the Office of Student Integrity within five (5) business days of the date of the appellate
officers decision letter. Any request for Presidential review must be based on substantive error(s) made
by either the original hearing body or the appellate officer and must involve the sanctions listed above. A
review by the President or his/her designee is not considered a matter of right, but is within the sound
discretion of the President or his/her designee. If the application for review is granted, the President or
his/her designee will make the final institutional decision concerning the matter.
Any further appeal where applicable may be filed with Board of Regents in accordance with the
procedures and timelines noted in published Board of Regents policies, which can be found at
www.usg.edu. The Board of Regents shall have discretion as to whether or not an appeal is to be
reviewed in accordance with Board policies.
STUDENT CODE OF CONDUCT GLOSSARY OF TERMS

The term appellate officer means any person authorized to consider an appeal submitted by a student,
club or organization in regards to a hearing officer or hearing bodys decision.
The Associate Vice President of Student Affairs or his/her designee is that person designated by the
College to be responsible for administration of the Colleges student integrity process.
The term business day means any day on which the offices of Georgia Gwinnett College (excluding but
not limited to College police, housing and library) are open to the general public.
The terms club and organization mean any number of students who have complied with the formal
requirements for College registration. Student clubs and organizations that are referred to the student
integrity process will be represented by the President of that club or organization. The President may
designate another active member to be the representative in his/her place.
The term College means Georgia Gwinnett College.
The term College official includes any person employed to perform assigned administrative, professional
or staff responsibilities for the College.
The term College premises includes all land, buildings, facilities, and other property in the possession of
or owned, used, or controlled by the College including adjacent streets and sidewalks.
The term faculty member means any person hired by the College to conduct classroom activities.
The term hearing officer means any person or persons authorized by the Associate Vice President of
Student Affairs or Dean of Students or a designee to determine whether a student has violated College
Conduct Regulations and to impose sanctions.
The term Hearing Panel means a hearing panel composed of Student Integrity Board members
convened and authorized by the Associate Vice President for Student Affairs or Dean of Students or
designee to determine whether a student has violated College Conduct Regulations and to impose
sanctions.
The term Hearing Panel Chairperson means the member of the Hearing Panel who presides over the
formal resolution (hearing).
The term joint hearing means a hearing in which two or more students, clubs or organizations are
charged with violating one or more conduct regulations pertaining to the same incident.
The term main witness refers to any individual who submits a written complaint.
The term may is used in the permissive sense.
The term member of the College community includes any person who is a student, faculty member,
staff, College official or any other person employed by the College.
The term policy is defined as any written rule or regulation of the College.
The term preponderance of the evidence means evidence that would lead a reasonable person to
conclude that it is more likely than not that the act in question did occur.
The term prior record means all information related to any conduct regulation violation(s) that occurred
and were resolved prior to the incident in question.
The terms shall and will are used in the imperative sense.
The term student includes all persons enrolled at the College. It further includes persons who are
eligible to receive any of the rights and privileges afforded a person who is enrolled at the College
including, but not limited to, those individuals admitted to the College and attending orientation programs.
An individual who is not registered for the summer, but was registered for the previous spring and is or
plans to be registered for the fall is considered a student during that summer and through the last day of
registration. An individual who registers for a semester and then withdraws, or is withdrawn, is considered
enrolled for that semester. Furthermore, the term student includes any individual who was enrolled in a
previous semester and eligible to return without re-applying for admission.
The term Student Integrity Board refers to a college committee whose members have received training
regarding the procedures for College hearings and the College conduct regulations. The Student Integrity
Board members serve on Hearing Panels.
PARENTAL NOTIFICATION
The Family Educational Rights and Privacy Act (FERPA) has given colleges/ universities the option to
notify parents or guardians about specific types of information from a students student integrity record.
The Associate Vice President for Student Affairs or his/her designee may notify parents or guardians the
first time and every subsequent time a student is found to have violated Code of Conduct policies on the
use or possession of alcohol or other drugs when he/she is under the age of 21.
STUDENT BEHAVIORAL CONCERNS TEAM POLICY

The Student Behavioral Concerns Team exists to assist the college community in assessing and
managing situations in which a student is displaying concerning behavior and/or posing a threat to self or
others. The Dean of Students or his/her designee serves as the chairperson of the team and appoints
other campus professionals to serve on the team.
The Student Behavioral Concerns Team meets when necessary as determined by the chairperson to
review reported student behavioral concerns.
Student Behavioral Concerns Team records are protected by FERPA and will be maintained by team
members.
The Student Behavioral Concerns Team will take appropriate action to help connect the student to any
necessary resources and/or further resolve the situation. Should further action be needed, the Student
Behavioral Concerns Team shall make formal recommendations to the Associate Vice President for
Student Affairs or his/her designee with regard to a students ability to continue at Georgia Gwinnett
College. These recommendations may include but are not limited to recommending voluntary/hardship
withdrawal, mandating involuntary withdrawal, mandating medical and/or psychological assessment,
and/or other requirements. The Associate Vice President for Student Affairs will then share the Student
Behavioral Concerns Team recommendations with the Vice President for Academic and Student Affairs.
The Vice President for Academic and Student Affairs or his/her designee shall review the
recommendations of the Student Behavioral Concerns Team and will notify the student in writing of
his/her decision.
The student may appeal the decision of the Vice President for Academic and Student Affairs or his/her
designee to the President of the College. All appeals must be in writing and submitted within five (5)
College business days of receipt of the decision. All appeals involve written appeals only. Students
neither meet with nor make oral presentations to the appellant officer. There may be times, however,
when the appellant officer requests a meeting in order to gather further information relative to the matters
associated with the appeal.
The President will notify the student in writing of the decision on the appeal. The case materials,
including a copy of the decision, will be returned to the Student Behavioral Concerns Team. The decision
of the President is considered the final institutional decision.
GEORGIA GWINNETT COLLEGE ETHICS POLICY

See Board of Regents Policy Manual Section 8.2.20. Additionally, GGC has its own Ethics Policy as
follows:
INTRODUCTION
Georgia Gwinnett College (GGC) is committed to the highest ethical and professional standards of
conduct in pursuit of the mission to create a more educated Georgia. Accomplishing this mission
demands integrity, good judgment and dedication to public service from all members of the GGC
community. As a University System of Georgia (USG) member institution, Georgia Gwinnett College
affirms each person's accountability for individual actions while recognizing that the shared GGC/USG
mission and the shared enterprises require a shared set of core values and ethical conduct to which each
member of the GGC community must be held accountable. Furthermore, GGC acknowledges that an
organizational culture grounded in trust is essential to supporting these core values and ethical conduct.
The following Statement of Core Values and Code of Conduct are intended to build, maintain and protect
that trust, recognizing that each member of the GGC community is responsible for doing his/her part by
upholding the highest standards of competence and character.
APPLICABILITY
The Statement of Core Values and the Code of Conduct comprise the GGC Ethics Policy. The GGC
Ethics Policy applies to all members of the GGC community. The GGC community includes all members
of the College, all individuals employed by or acting on behalf of GGC including volunteers, vendors,
contractors, members of the governing boards and employees of all cooperative organizations affiliated
with GGC. Violations of the GGC Ethics Policy may result in disciplinary action including dismissal or
termination.
All individuals employed by GGC in any capacity shall participate in GGC Ethics Policy training and shall
certify compliance with the GGC Ethics Policy on a periodic basis, when requested by the institution.
Cooperative organizations, vendors and contractors shall certify compliance with the GGC Ethics Policy
by written agreement. The GGC Ethics Policy governs only official conduct performed by or on behalf of
GGC.
STATEMENT OF CORE VALUES

1. Integrity - We will be honest, fair, impartial and unbiased in our dealings both with and on behalf of
the GGC.
2. Excellence - We will perform our duties to foster a culture of excellence and high quality in everything
we do.
3. Accountability - We firmly believe that education in the form of scholarship, research, teaching,
service and developing others is a public trust. We will live up to this trust through safeguarding our
resources and being good stewards of the human, intellectual, physical and fiscal resources given to
our care.
4. Respect - We recognize the inherent dignity and rights of every person, and we will do our utmost to
fulfill our resulting responsibility to treat each person with fairness, compassion and decency.
PURPOSE OF THE CODE OF CONDUCT
Every member of the GGC community is required to adhere to the GGC Statement of Core Values
Integrity- Excellence Accountability Respect - that form and guide the daily work of the organization.
GGC recognizes that each member of the GGC community attempts to live by his or her own values,
beliefs and ethical decision-making processes. The purpose of the Code of Conduct is to guide members
of the GGC community in applying the underlying GGC Statement of Core Values to the decisions and
choices that are made in the course of everyday endeavors.
CODE OF CONDUCT
We will:
1. Uphold the highest standards of intellectual honesty and integrity in the conduct of teaching,
research, service and grants administration.
2. Act as good stewards of the resources and information entrusted to our care.
3. Perform assigned duties and professional responsibilities in such a manner so as to further the GGC
mission.
4. Treat fellow employees, students and the public with dignity and respect.
5. Refrain from discriminating against, harassing or threatening others.
6. Comply with all applicable laws, rules, regulations and professional standards.
7. Respect the intellectual property rights of others.
8. Avoid improper political activities as defined in law and Board of Regents Policy.
9. Protect human health and safety and the environment in all GGC operations and activities.
10. Report wrongdoing to the proper authorities; refrain from retaliating against those who do report
violations; and cooperate fully with authorized investigations.
11. Disclose and avoid improper conflicts of interest.
12. Refrain from accepting any gift or thing of value in those instances prohibited by law or Board of
Regents and institutional policy.
13. Not use our position or authority improperly to advance the interests of a friend or relative.
INTERPRETATION AND SOURCES
The Statement of Core Values and Code of Conduct do not address every conceivable situation or ethical
dilemma that may be faced by members of the GGC community. Members of the GGC community are
expected to exercise good judgment absent specific guidance from this policy or other applicable laws,
rules and regulations. Specific questions pertaining to the Statement of Core Values of Code of Conduct
should be directed to a supervisor or other competent authority at Georgia Gwinnett College or to the
institution's Legal Affairs and Diversity Services Team.
Further, in accordance with Board of Regents Ethics Policy, GGC employees and affiliates should refer to
specific explanatory notes and references (noted below) which can also be found on the University
System of Georgia WEB site at http://www.usg.edu/compliance/ethics.
USG Explanatory Notes and References
1. Uphold the highest standards of intellectual honesty and integrity in the conduct of teaching,
research, service and grants administration.
Members of the USG community engaged in research are expected to do so in accordance with
institutional, governmental and professional standards while upholding the highest standards of
integrity, intellectual honesty and scholarship. Unacceptable violations of research integrity include,
but are not limited to: (a) plagiarism defined as using another's ideas, writings, research, or
intellectual property and representing it as your own original work, (b) falsification of data, which
includes direct alteration of findings or failing to disclose data that would substantively change the
research findings and (c) fabrication of research data. Research integrity requires that principal
investigators and others with a fiduciary obligation for grant funds use those funds in a manner
consistent with the grantor's terms and conditions and applicable laws, rules and regulations. Finally,
research involving human subjects shall be conducted only after appropriate review and approval by
institutional review boards (IRBs) and should be conducted in accordance with IRB principles.
2. Act as good stewards of the resources and information entrusted to our care.
USG property is intended for use in support of the USG mission and legitimate public purposes.
USG property shall not be used for personal gain or purposes except for incidental personal use of
email, a telephone to make a local telephone call or incidental Internet use that is not inconsistent
with applicable laws and policies. However, members of the USG community should note that such
use must not interfere with the performance of official functions or that individual's own job
performance. Additionally, members of the USG community should understand that there is no
expectation of privacy once any personal material is placed on a government system.
Members of the USG community are required to maintain the integrity and accuracy of the documents
and records for which they are responsible. No employee may alter, falsify or destroy any original
record or document absent valid authority to do so. Members of the USG community must also
comply with the USG Records Retention Series that can be found at the following URL:
http://www.usg.edu/usgweb/busserv/series/search.phtml.
The USG is the custodian of many types of information, including that which is confidential,
proprietary and private. Individuals who have access to such information are expected to be familiar
and to comply with applicable laws, policies, directives and agreements pertaining to access, use,
protection and disclosure of such information. Computer security and privacy are also subject to law
and USG policy.
USG employees are required to maintain the integrity and accuracy of all documents and records
relative to sick leave, vacation/annual leave and all other forms of leave.
The following policies should be read in concert with this section of the code of conduct:
BOR Policies 8.2.7 - 8.2.8 regarding leave, See Board of Regents Policy Manual Section:
BOR Policy 7.11.9 for information on removing laptops and similar items off site, BOR Policy
9.10.6.4for information on removing other institutional property from campus for personal use,
BOR Policy 7.7.2 for information on prohibited personal use of institutional purchasing channels,
BOR Policy 7.11.2 for information on the operation of private business enterprises on a USG campus
and
BOR Policy 9.10 for information pertaining to use of a campus facility by an outside party
3. Perform assigned duties and professional responsibilities in such a manner so as to further
the USG mission.
All members of the USG community are expected to conduct themselves in accordance with the
highest standards of scholarship, public service and integrity. This requirement encompasses both a
responsibility to understand and to further organizational missions and goals. Individuals in positions
of greater authority bear a greater responsibility for achieving organizational missions and goals in an
effective and efficient manner. However, all members of the USG community should contribute to the
success of the USG in a manner consistent with their duties and responsibilities.
Effective internal controls are one method that can be employed to assist the USG in achieving its
mission. Internal controls are the processes employed at all levels to help ensure that USG business
is carried out in accordance with BOR policies and procedures, institutional policies and procedures,
applicable laws and regulations and sound business practices. Good internal controls promote
efficient operations, accurate financial reporting, safeguarding of assets and responsible fiscal
management.
4. Treat fellow employees, students and the public with dignity and respect.
Members of the USG community are required to maintain a professional work environment.
Therefore, unprofessional conduct may result in disciplinary action. See BOR Policy 11.2 for
additional information pertaining specifically to disruptive activities.
A romantic or sexual relationship between a member of the USG community and a student or patient
is prohibited in those instances where the individual has the responsibility for directly supervising,
evaluating, instructing, treating or otherwise overseeing the student or patient. Romantic or sexual
relationships between employees and people in positions of authority are strongly discouraged.
5. Refrain from discriminating against, harassing or threatening others.
The USG Statement of Core Values emphasizes the "inherent dignity and rights of every person and
... our resulting responsibility to treat each person with fairness, compassion and decency." As such,
any form of discrimination or harassment is inconsistent with USG core values. Additionally,
discrimination on the grounds of race, color, gender, religion, creed, national origin, age, disability and
status as a veteran is specifically prohibited by state law and BOR policy. See BOR Policy 8.2.1for
additional information on Equal Employment Opportunity within the USG.
Sexual harassment of members of the USG community or students in the USG is prohibited and shall
subject the offender to dismissal or other sanctions after compliance with procedural due process
requirements. Unwelcome sexual advancements, requests for sexual favors and other verbal or
physical conduct of a sexual nature constitute sexual harassment when: (A) Submission to such
conduct is made explicitly or implicitly a term or condition of an individual's employment or academic
standing; or (B) Submission to or rejection of such conduct by an individual is used as a basis for
employment or academic decisions affecting an individual; or (C) Such conduct unreasonably
interferes with an individual's work or academic performance or creates an intimidating, hostile or
offensive working or academic environment. See BOR Policy 8.2.17 for additional information on
Sexual Harassment.
The University System of Georgia is committed to the prevention of workplace violence and the
maintenance of a respectful working environment. A safe and secure environment is a fundamental
prerequisite for fulfilling an institution's mission of teaching, research and public service. The
University System of Georgia will not tolerate any type of workplace violence committed by or against
students or members of the USG community. Workplace violence is defined as any threats,
threatening conduct or any other acts of aggression or violence in the workplace. Violations of the
workplace violence policy will be met with appropriate disciplinary action, up to and including
dismissal. USG employees bear a special responsibility to remain aware of potential acts of violence
on campus as evidenced by, but not limited to, unusual statements, writings or any other unusual
behavior. Members of the USG community who, in good faith, report what they believe to be
workplace violence or who cooperate in any investigation will not be subjected to retaliation.
6. Comply with all applicable laws, rules, regulations and professional standards.
Compliance with laws, rules and regulations governing USG institutions is both a legal and an ethical
mandate. The risks associated with non-compliance can be significant. Significant risks include loss
of reputation, loss of external funding, financial penalties, loss of accreditation and potential criminal
prosecutions. Members of the USG community shall seek the advice of USG legal counsel to clarify
the laws, rules and regulations impacting official duties.
Failure to comply with applicable laws, rules and regulations by a member of the USG community
may result in disciplinary action.
Members of the USG community may be governed by ethical codes or standards of their professions
or disciplines. It is expected that those USG community members will comply with applicable
professional standards in addition to laws, rules and regulations.
It is the policy of the USG to conduct its business in an open and transparent manner consistent with
the privacy rights of members of the USG community and Open Government laws. USG employees
have a responsibility to ensure that any requests made pursuant to the Open Records Act are
immediately routed to the office charged with that responsibility.
USG institutions that accept grants from public or private organizations to perform as outlined in the
grant have a fiduciary responsibility to ensure that the grant funds are expended in a manner
consistent with the grantor's guidelines and applicable laws, rules and regulations. The submission of
false or misleading documentation in connection with a federal grant may result in both employment
action and criminal prosecution. Members of the USG community must exercise due care and avoid
any personal use of grant funds.
Compliance with the rules and regulations governing athletics is a multi-faceted and challenging
demand for the USG institutions that maintain athletic programs. Members of the USG community
are expected to comply with athletic conference and association rules.
Requests for reimbursement for expenses incurred on behalf of the USG must be accurate and in
accordance with applicable laws and regulations. Submission of false or misleading expense
reimbursement documents subjects the member of the USG community submitting the documents to
the risk of both termination of employment or contractual relationship and criminal prosecution.
7. Respect the intellectual property rights of others.
USG employees associated with the production of intellectual property have the responsibility to
comply with the BOR and institutional policies governing intellectual property. Extensive BOR and
institutional policies have been developed governing intellectual property. See BOR Policy 6.3 for a
detailed description of the BOR policies governing intellectual property.
Employees who use software licensed to the USG or a USG institution must abide by applicable
software license agreements and may copy licensed software only as permitted by the license.
It is also the practice of the USG to comply with copyright laws. USG employees or any individual
using USG resources should not violate copyright laws to include publications, recordings and other
electronic media. It should be noted that the copyright notice is no longer required by law. This
means that individuals copying material must take extra steps to ensure that the material is in the
public domain or may be copied under the "Fair Use" doctrine. USG employees are encouraged to
consult with institutional legal counsel for additional guidance on this topic.
8. Avoid improper political activities as defined in law and Board of Regents Policy.
USG employees are encouraged to participate as responsible and interested citizens in our
democratic society. However, there are "political" activities that are inconsistent with the roles and
responsibilities of USG employees. Employees may not participate in a political campaign which
interferes with performance of official duties. Employees are restricted from holding state or federal
elective office and may not seek state or federal elective office while actively employed by the USG.
Appointive offices and locally elected offices may be held by a USG employee if there is no conflict or
interference with the employee's USG duties and responsibilities.
See BOR Policy 8.2.15.3 for additional information on employee participation in the political process.
See BOR Policy 9.10.6.1 for information on use of campus facilities for political purposes.
9. Protect human health and safety and the environment in all USG operations and activities.
The Board of Regents of the University System of Georgia is strongly committed to protecting the
environment and human health and safety in all of its operations. In working to meet this commitment,
the Board of Regents recognizes that pro-active efforts must be made to ensure that sound
environmental, health, and safety planning is integrated into every level of University System decision
making. Additionally, all members of the USG community bear a responsibility for protecting human
health and safety and the environment in those areas for which they are responsible. See BOR
Policy 9.12.4 for detailed guidance pertaining to environmental compliance.
10. Report wrongdoing to the proper authorities; refrain from retaliating against those who do
report violations; and cooperate fully with authorized investigations.
All members of the USG community have a responsibility to follow university policies and procedures,
adhere to applicable laws and regulations and speak up when they see or suspect misconduct.
Members of the USG community with concerns about possible unethical behavior or noncompliance
with Board of Regents policy are encouraged to speak to their supervisor or to use the Ethics and
Compliance Hotline. Retaliation against a member of the USG community for reporting wrongdoing is
strictly prohibited by federal law, state law and BOR policy.
Members of the USG community are required to cooperate fully with authorized internal
investigations. Failure to cooperate may subject the individual to disciplinary action to include
termination of employment or contractual relationship. Members of the USG community who are
unsure as to the legitimacy of an investigation should consult a supervisor or institutional counsel.
11. Disclose and avoid improper conflicts of interest.
USG employees are expected to devote their primary efforts to the USG's mission. Outside
employment or activities must not interfere with performance of official duties. Additionally, outside
activities may create conflicts of interest or of commitment that must be properly disclosed and
managed. See BOR Policy 8.2.16 for additional information. Other members of the USG community
who are not USG employees are subject to other conflict of interest provisions as contained in various
laws, rules and regulations.
12. Refrain from accepting any gift or thing of value in those instances prohibited by law or Board
of Regents policy.
No member of the USG community shall directly or indirectly solicit, receive, accept or agree to
receive a thing of value by inducing the reasonable belief that the giving of the thing will influence
his/her performance or failure to perform any official action. The acceptance of a benefit, reward or
consideration where the purpose of the gift is to influence a member of the USG community in the
performance of his/her official functions is a felony under state law. See BOR Policy 8.2.13.1 for a
detailed description of the prohibition on receiving gifts.
13. Not use your position or authority improperly to advance the interests of a friend or relative.
No member of the USG community will use his or her position or authority improperly to advance the
interests of a friend or relative. Any benefit granted to an individual will be based on merit and/or
written procedure. No individual shall be employed in a department or unit which will result in the
existence of a subordinate-superior relationship between such individual and any relative of such
individual through any line of authority. See BOR Policy 8.2.13.2 and O.C.G.A. 45-10-20 et seq. for
detailed information on this topic.
CONFLICT OF INTEREST POLICY

Georgia Gwinnett College employees at all levels are required to avoid actual and even the appearance
of a conflict of interest in the performance of their duties. In furtherance of this principle, each employee is
required to be familiar with the following areas governing conflicts of interest.
Georgia law limits independent contractor relationships between State agencies and public employees.
These limitations do not, however, extend to county or municipal employees.
A full-time public employee may not transact any business with the agency for which the employee works,
either as an individual or business representative, or for any business in which the public employee or a
family member of the public employee owns a substantial interest.
Substantial interest means an ownership interest of more than 25 percent. Transacting any business
means to sell or lease services, personal property, or real estate, or to purchase surplus personal
property or real estate, either individually or on behalf of a third party.
Full-time public employees are those who work 30 hours or more per week for more than 26 weeks per
calendar year.
Part-time public employees are subject to the same limitations, except for business transactions that meet
one of the following requirements:
(1)
(2)
(3)
(4)
The transaction takes place pursuant to sealed competitive bids.

Each transaction is $250.00 or less and the calendar year total for all such transactions is
less than $9,000.00.
Any transaction involving real estate has been approved by the State
Properties Commission or the Space Management Division of the
Department of Administrative Services (DOAS).
The transaction involves the purchases of surplus property at public
auction.
There are a number of exceptions to the limitations discussed above. For example, these limitations do
not apply to a family owned businesses if: (a) the public employee is not actively engaged in the
day-to-day management of the business; (b) the public employee is a USG employee in a position below
that of department head; and (c) the transaction is with a USG unit or department other than the one for
which the employee works.
Another exception involves transactions in which a chaplain, firefighter, licensed physician, dentist,
psychologist, registered nurse, certified oral or manual interpreter for deaf person, or any person holding
a masters or doctoral degree is employed on a part-time basis by another State agency if:
(a) The chief executive officer of the department desiring the public employees services certifies
in writing the need for such services and why the States interests will be served by obtaining
such services in lieu of obtaining them from a non-State employee;
(b) The chief executive officer of the department currently employing the public employee certifies
in writing the public employees availability for such employment, and that such employment will
not have a detrimental effect on the persons current employment; and
(c) The two agencies establish by agreement the procedures under which the employee shall
perform the additional services (e.g., as consultant or part-time employee, nature of
compensation, etc.).
Additional exemptions are described in O.C.G.A. 45-10-25.
Public employees who violate Georgias conflict of interest laws are subject to termination, civil fines up to
$10,000.00, and repayment of any monetary benefits received from the prohibited transactions.
In addition, public employees who transact any business with the State of Georgia or its agencies, either
individually or on behalf of a business, must make an annual disclosure of such transactions to the
Secretary of State by January 31 each year. Public employees must also disclose such transactions by
any business (family or otherwise) in which they own a substantial interest.
Refer to Georgia Codes under O.C.G.A. 45-10-20 et seq. for further information.
COPYRIGHT AND FAIR USE POLICY

OVERVIEW
COPYRIGHT INFRINGEMENT NOTICES AND DISCIPLINARY ACTIONS
DISCUSSION
EXAMPLES ILLUSTRATING THE APPLICATION OF FAIR USE
LEGAL BACKGROUND COPYRIGHT LAW
LEGAL AUTHORITY PRINCIPLES OF FAIR USE
CONCLUSION
OVERVIEW
The Georgia Gwinnett College Legal Affairs Team receives routine inquiries concerning copyright and fair
use requirements for specific uses of intellectual property and their relationship to copyright protections.
While the information presented here is intended as a general guide, Georgia Gwinnett College faculty,
employees, and students are encouraged to seek clarification by reviewing the scenarios noted below
under Examples Illustrating the Application of Fair Use of Copyrighted Materials or by contacting the
Legal Affairs Team whenever there is doubt concerning the use of copyrighted materials. Further it shall
be the policy of Georgia Gwinnett College to follow the Regents Guide to Understanding Copyright &
Educational Fair Use (Regents Guide), which can be found at http://www.usg.edu/copyright.
GGC faculty, employees, and students should also refer to the Regents Guide for a basic understanding
of copyright and fair use prior to using copyright protected materials.
COPYRIGHT INFRINGEMENT NOTICES AND DISCIPLINARY ACTIONS

In instances where the college receives notification of alleged copyright infringement, the college is
required to take immediate investigative action which may include removal of the material from electronic
or other access, pending confirmation of a copyright infringement. Any resulting college disciplinary
actions would be conducted in accordance with the due process provisions outlined in applicable
institutional statutes governing faculty, employee, and student disciplinary matters and Board of Regents
Policy.
DISCUSSION
The following information provides a discussion of copyright law and examples of the Principles of Fair
Use (Fair Use) when using copyrighted materials in the educational arena. This discussion applies
only to copyrighted materials. It does not apply to materials that are in the public domain or uncopyrighted
governmental materials. Materials that are in the public domain are not subject to copyright protections,
and may be copied, displayed, and distributed at will. Materials may enter the public domain through
expiration of the copyright, by the decision of the copyright owner to place the materials in the public
domain, or by virtue of the fact that the materials were not subject to copyright protections to begin with
(such as is the case with many government documents). The availability of materials in the public domain
does not excuse their use without appropriate attribution of excerpted or quoted works. This applies to all
works, whether or not copyrighted. For additional explanation of public domain matters, see the Legal
Discussion of Copyright Law section under this policy or refer to the Regents Guide.
EXAMPLES ILLUSTRATING THE APPLICATION OF FAIR USE OF COPYRIGHTED MATERIALS
1. Fair use is a use permitted by the copyright statute that might otherwise be infringing. The following
examples are intended to aid members of Georgia Gwinnett College to evaluate fair use at three levels:
creative, educational, and personal. They deal with situations involving print, multimedia, distance
learning, and electronic reserves. The examples are illustrative, not exhaustive. These examples apply to
non-profit educational uses only.
A.
Research and Writing
1.
Comment and Criticism
SCENARIO A: A professor of English is writing a book comparing the work of three women poets, all of
whose poems are copyrighted.
QUESTION: May the professor quote the poems in her book?
ANSWER: Yes. This is one of the traditional types of fair use, that is, creative fair use. Two other
examples of fair use are use for comment and criticism.
2.
Unpublished Letters
SCENARIO B: A professor of psychology desires to edit and publish a collection of unpublished letters in
the library archives.
QUESTION: Is this a fair use?
ANSWER: The answer to this scenario requires further information. Has the copyright protection expired?
Are the letters subject to any agreement the library made with the donor? Can the author or authors of the
letters be located? Is the library agreeable to publication? This is the type of problem that requires a
detailed legal and factual analysis. One should consult the institution's office of legal affairs for advice.
3. Journal Article for Personal Use
SCENARIO C: A professor wishes to make a copy of an article from a copyrighted periodical for her files
to use later.
ANSWER: Yes. This is a classic example of personal fair use so long as the professor uses the article for
her personal files and reference. See SCENARIO E.
4. Out-of-Print-Book
SCENARIO D: A library has a book that is out of print and unavailable. The book is an important one in
the professor's field that she needs for her research.
QUESTION a: May the professor copy the book for her files?
ANSWER: Yes. This is another example of personal use. If one engages in the fair use analysis, one
finds that: (1) the purpose of the use is educational versus commercial; (2) the professor is using the
book, a creative work, for research purposes; (3) copying the entire book would normally exceed the
bounds of fair use; however, since the book is out of print and no longer available from any other source,
the copying is acceptable; (4) finally, the copying will have no impact on the market for the book because
the book is no longer available from any other source.
QUESTION b: Using the same facts as explained in SCENARIO D, could the professor copy the book
and place the book on reserve in the library? Could the professor scan the book into her computer and
place the book onto the World Wide Web?
ANSWER: If the professor placed the book on reserve in the library, the use would be considered a fair
use. However, if the professor placed the book on the Web, then the use is not a fair use. Placement on
the Web allows unlimited access to the book. This would affect the copyright holder's public distribution of
the book. See SCENARIO R, SCENARIO T, and SCENARIO U.
B. Printed Material
1. Journal Article for Classroom Use
SCENARIO E: A professor copies one article from a periodical for distribution to the class.
QUESTION: Is this fair use?
ANSWER: Yes. Distribution of multiple copies for classroom use is a fair use.
2. Posting Copyrighted Article to Web Page
SCENARIO F: A professor has posted his class notes on a Web page available to the public. He wants to
scan an article from a copyrighted journal and add it to his Web page.
ANSWER: It depends. If access to his Web page is restricted, then this is a fair use. If access is not
limited, then this use is probably not a fair use. No exclusively educational purpose can be guaranteed by
putting the article on the Web, and such conduct would arguably violate the copyright holder's right of
public distribution.
3. Course packs
SCENARIO G: A professor copies excerpts of documents, including copyrighted text books and journals,
from various sources. The professor plans to distribute the materials to his class as a course pack.
QUESTION a: Is the preparation of a course pack for students in the class a fair use?
ANSWER: One must do the fair use analysis. If the use of each excerpt complies with the fair use criteria,
then use of the coursepack is a fair use. The inclusion of the excerpts in a coursepack will not change a
fair use to an infringing use.
QUESTION b: Same facts as SCENARIO G, except the professor prepares a digital or electronic
coursepack. Is the preparation of an electronic coursepack for students in the class a fair use?
ANSWER: If the professor anticipates distributing the coursepack via the World Wide Web, e-mail or
compact disk, then a fair use analysis is required.
4. Textbooks
SCENARIO H: A professor wishes to use a textbook he considers to be too expensive. He makes copies
of the book for the class.

ANSWER: No. Although the use is educational, the professor is using the entire work, and by providing
copies of the entire book to his students, he has affected the market. This conduct clearly interferes with
the marketing monopoly of the copyright owner. The professor should place a copy on reserve or require
the students to purchase the book. See following examples.
5. Textbooks for Library Reserves
QUESTION: If in SCENARIO H the professor decides to make three copies of the book and place them
on reserve in the library for the class, is this a fair use?
ANSWER: No. This conduct still interferes with the marketing monopoly of the copyright owner. The
professor may place a copy of the textbook, not the copies, on reserve.
6. Public Domain Materials
SCENARIO I: A teacher copies a Shakespearian play from a copyrighted anthology.
ANSWER: The play is in the public domain and not subject to copyright protection and, therefore, one
need not do a fair use analysis. Other public domain materials include U.S. government documents,
works whose copyright has expired and unsealed court records. There are other public domain materials;
for a determination, consult legal affairs.
C. Video and Sound Recordings
1. Showing a Videotape for Classroom Instruction
SCENARIO J: A teacher wishes to show a copyrighted motion picture to her class for instructional
purposes.
ANSWER: Yes. It is fair use since it is for classroom instruction and no admission fee is charged. Tuition
and course fees do not constitute admission fees.
2. Copying a Videotape for Classroom Instruction
SCENARIO K: A teacher makes a copy of the videotape described in SCENARIO J for a colleague to
show in her class at the same time. QUESTION: May she do so?
ANSWER: No. This is not a fair use. The teacher may lend her personal copy of the videotape to a
colleague for this purpose.
3. Renting a Videotape that is in the Public Domain for Nonclassroom Use
SCENARIO L: A professor wishes to raise funds for a scholarship. She rents a videocassette of a motion
picture on which the copyright has expired and charges admission fees.
QUESTION: May she do so?
ANSWER: Yes. The copyright of the motion picture has expired, which places the motion picture in the
public domain.
4. Renting a Videotape That Is Copyright-Protected for Nonclassroom Use
SCENARIO M: The facts are the same as those in SCENARIO L except that the movie is protected by
copyright.
ANSWER: No. This is not a fair use because it infringes the copyright owner's right to market the work.
D. Multimedia Projects
1. Classroom Presentation
SCENARIO N: A teacher or student prepares and gives a presentation that displays photographs.
Permission was not obtained to use the photographs.
QUESTION: Can the photographs be included in the initial presentation, if it is in a traditional classroom?
ANSWER: Yes. The copyright fair use provision explicitly provides for classroom use of copyrighted
material. Instructors and students may perform and display their own educational projects or
presentations for instruction.
2. Electronic Transmission or Broadcast of Classroom Presentation
QUESTION: What if the presentation incorporating the photographs discussed in SCENARIO N is
broadcast to a distant classroom?
ANSWER: Yes. This use would be considered fair use, as long as the presentation is broadcast for
remote instruction.
3. Broadcast of Classroom Presentation to Home or Office
QUESTION: What if the presentation discussed in SCENARIO N is broadcast to students at their homes
or offices? Would such use be a fair use?
ANSWER: Yes. This use would be considered fair use if the individuals are enrolled in a course and
viewing the presentation for purposes of criticism, comment, teaching or instruction, scholarship, or
research.
4. Videotaping of Classroom Presentation
QUESTION: What if the teacher's or student's presentation explained in SCENARIO N is videotaped?
Would such use be a fair use?
ANSWER: Yes. This use would be considered fair use, if the videotape is used for educational purposes
such as student review or if the videotape is for instruction.
5. Broadcast of Videotaped Classroom Presentation
QUESTION: What if the SCENARIO N presentation incorporating the photographs is videotaped and
rebroadcast? Is this a fair use?
ANSWER: Yes. The use of the photographs is fair use as long as the presentation is videotaped and
rebroadcast only for instruction.
6. Incorporation of Photographs in an Electronic Presentation (Excluding the Internet)
QUESTION: What if the SCENARIO N presentation is included in an electronic presentation such as
Microsoft's Power Point?
ANSWER: Yes. This should be considered fair use as long as the electronic presentation is for
educational or instructional use.
7. Making Changes to Photographs
QUESTION: What if the student or teacher were to change the attributes of the pictures discussed in
SCENARIO N?
ANSWER: Yes. This would be considered fair use for education, comment, criticism, or parody. One must
inform the audience that changes were made to the photographer's copyrighted work
.
8. Use of Copyrighted Music
SCENARIO O: A teacher or student creates a presentation and incorporates copyrighted music into the
background. Assume that permission was not obtained to use the music for the presentation.
QUESTION: Can the music be included in the teacher's or student's initial presentation? ANSWER: Yes.
This is fair use if instruction is occurring.
9. Use of Music Over Two-Way Interactive Video (GSAMS)
SCENARIO P: Same facts as SCENARIO O. The presentation is broadcast to a distant classroom using
two-way interactive video (GSAMS).
ANSWER: Yes. The use of interactive video for educational instruction is considered a fair use.
10. Use of Music in Videotaped Classroom Presentation
QUESTION: What if the teacher's or student's presentation described in SCENARIO O is videotaped? Is
this a fair use?
ANSWER: Yes. This is fair use if instruction is occurring.
11. Use of Music in Broadcast of Videotaped Classroom Presentation
QUESTION: What if the SCENARIO O presentation is videotaped and rebroadcast? Would this be a fair
use?
ANSWER: The answer is not clear. If instruction is occurring and there are no admission charges to the
rebroadcast, the presumption is that it may be fair use. Tuition and course fees do not constitute
admission fees.
12. Use of Music in an Electronic Presentation (Excluding the Internet)
QUESTION: What if the SCENARIO O presentation is included in an electronic presentation (excluding
the Internet)? Would this use be an appropriate fair use?
ANSWER: Yes. This is fair use if instruction is occurring.
13. Use of Music as Content in a Classroom Presentation
SCENARIO Q: A professor teaches an opera course, and the professor creates a presentation. The
presentation contains the works of ten contemporary artists and is presented to a new class every
semester.
ANSWER: Yes, as long as the use of the presentation continues to be for instruction.
14. Use of Music in Classroom Presentations on the Internet

QUESTION: The opera classroom presentation (SCENARIO Q) or the presentation containing
background music (SCENARIO O) is placed on the Internet? Is this a fair use?
ANSWER: This would be fair use so long as access is restricted, e.g., by use of a password or PIN or
other means.
E. Distance Education
1. Videotape of Telecourse
SCENARIO R: Institution A creates a telecourse. The course contains copyrighted text, video, audio, and
photographs relevant to the class.
QUESTION: If Institution A did not obtain permission to use the copyrighted materials, can Institution A
show the videotape of the telecourse to students who have signed up for a telecourse at Institution A?
ANSWER: Yes. Most experts believe that showing the videotape to students enrolled in the telecourse is
a fair use.
2. Videotape of Telecourse Shown at Other Institutions
QUESTION: Assume same facts as in SCENARIO R. If Institution A did not obtain permission to use the
copyrighted materials, can students at Institution B enroll and receive credit for the course at Institution
B?
ANSWER: Yes. Most experts believe that showing the videotape to students enrolled in the telecourse is
a fair use.
3. Telecourse via the Internet
QUESTION: Assume same facts as in SCENARIO R. What if the telecourse is transmitted via the
Internet?
ANSWER: If the telecourse is broadcast and there is open access, the audience is no longer clearly
defined. A rebroadcast over the Internet to a global audience is probably not a fair use. A restricted
broadcast of the telecourse is a fair use.
4. Telecourse via Cable Television
QUESTION: Assume same facts as in SCENARIO R. What if the delivery mode is cable television?
ANSWER: The audience is no longer clearly defined, but if the institution is broadcasting the material
over an institutionally controlled cable channel, then the use is fair.
5. Remote Access of Searchable Database via the Internet
SCENARIO S: A faculty member at Institution C creates a searchable database of copyrighted materials.
The database is used as a part of a distance learning course and is available on the institution's
webserver. Students enrolled in the course access the course materials from home, work, and other
areas that are not traditional classrooms. Access to the database is controlled and available only to
students enrolled in the class. The faculty member did not obtain permission to use the copyrighted
materials.
QUESTION a: Will this use of copyrighted materials from home, work, or other areas constitute fair use?
ANSWER: Yes. So long as the materials are being accessed for educational instruction and access
remains controlled.
QUESTION b: What if the copyrighted materials in SCENARIO S are musical works or dramatic works? Is
the use a fair use?
ANSWER: Yes. This is a fair use as long as the materials are being accessed for educational instruction
and access remains controlled.
6. Student Project for Distribution on the Internet
SCENARIO T: A student is taking a distance learning class in which the instructor has required that a
particular assignment be created for unlimited distribution on the Web.
QUESTION: If a student includes an audio segment of copyrighted music (video, news broadcast, nondramatic literary work), is this a fair use?
ANSWER: No. Since the teacher specifically stated that the project is being created for distribution over
the Web, this is not a fair use of any of the listed copyrighted materials and permission should be
obtained. See SCENARIO U.
7. Student Project on the Internet with Restricted Access
SCENARIO U: Same facts as SCENARIO T, however, access to each student's Web page will be
restricted to other students in the class.
ANSWER: Yes. This should be considered fair use.
8. Use of Commercial Videotape
SCENARIO U: An instruction is teaching a class delivered on cable television or via two-way interactive
video (GSAMS), and she uses a commercial videotape (either in its entirely or a portion), which is sold for
instructional purposes, during a class to illustrate a concept covered in the discussion.
QUESTION a: In this a fair use?
ANSWER: Yes. She is using a commercial video for its intended purpose. Moreover, it is being used to
illustrate a concept connected with the class discussion.
QUESTION b: Same facts as SCENARIO V, but the class is distributed over the Internet. Is this a fair
use?
ANSWER: This is a fair use only if access over the Internet is restricted.
QUESTION c: Same facts as SCENARIO V, but the videotape is not "educational" in orientation. Is this
fair use?
ANSWER: Distribution over two-way interactive video or cable television controlled by the institution
would be fair use, as would restricted distribution over the Internet. Unrestricted distribution over the
Internet is not a fair use.
9. Taping On-Air Programming
SCENARIO W: A faculty member records a segment from a television program. The segment will be
shown in a GSAMS class the following day. The remote sites will record the class in the event of technical
difficulties.
QUESTION: Is the showing of the recording considered fair use?
ANSWER: Yes.
10. Retention of Tape of On-Air Programming
QUESTION: Assume there are technical difficulties in SCENARIO W and the remote sites replay the tape
containing the program segment. Is that a fair use?
ANSWER: Yes. The use is for instructional purposes.
11. Retention of Videotape of Copyrighted Material
SCENARIO X: Institution E records a two-way interactive video (GSAMS) class that contains copyrighted
works. The tapes are kept for the entire quarter to serve as review for students who may have missed a
class or as backup in the event of technical difficulties. At the end of the term, the tapes are erased.
QUESTION: Is this fair use?
ANSWER: Yes.
12. Use of a Videotape of a GSAMS Class Containing Copyrighted Material
QUESTION: What if the professor who conducted the class in SCENARIO X decides to show the tape to
her continuing education class (or to a community group)? Is this a fair use?
ANSWER: Yes, showing the tapes to her continuing education class is fair use if she is using the material
for educational purposes and no admission fee is charged. Showing the tape to a community group may
or may not be a fair use. The fact that the user of the tapes is a professor does not make the showing of
the tape to a community group an educational use. One would need to conduct a fair use analysis.
13. Rebroadcast of a Videotape of a Two-Way Interactive Video (GSAMS) Class Containing
Copyrighted Material
SCENARIO Y: Institution E records a two-way interactive video class that contains copyrighted text,
video, audio, and photographs that are relevant to the class. Institution E rebroadcasts the videotape to a
class at Institution F.
ANSWER: Yes. It is fair use since instruction is occurring.
F. Electronic Course Reserves
1. Placing a Book Chapter on the Library's Electronic Reserves
SCENARIO Z: A professor wants to add a book chapter to the library's electronic reserve system.
ANSWER: Yes. The chapter may be added if access to the system is limited to students enrolled in the
class.
2. Retention of Book Chapters on Electronic Reserve
SCENARIO AA : The professor in SCENARIO Z will be teaching the same course for three successive
terms.
QUESTION: Is leaving a book chapter on the electronic reserve system for this period of time a fair use?
ANSWER: Yes. The use is fair if access is limited to students and the work is out of print and not readily
available. However, if the book is currently in print, then a fair use analysis using the four fair use factors
is required.
F. File Sharing
SCENARIO BB: A student finds free music or video software that allows free downloads of movies,
videos, etc.
QUESTION: Is this Fair Use?
ANSWER: No, various pieces of software floating around on the Internet and elsewhere enable users to
illegally download unlicensed music, videos, or software for free, and to share those files with others who
would also like free access to these materials. Not everyone agrees that this practice ought to be illegal,
but nobody can deny that it is. Trade organizations such as the Recording Industry Association of
America (RIAA) are aggressively opposing free file-sharing. The RIAA is filing suits against college and
university students who have copyrighted materials available for file-sharing on their computers. GGC can
be liable for instances in which the college allows this practice to occur. Therefore, GGC students are
advised that they may be subject to institutional disciplinary action or further legal actions by external
entities for violations of this nature. For campus disciplinary matters, students will be afforded due
process as outlined under the Student Handbook: Rights, Responsibilities, and General Information,
which can be found at http://www.ggc.edu/
LEGAL BACKGROUND COPYRIGHT LAW
A thorough understanding of copyright law begins with the copyright clause of the U.S. Constitution, the
source of Congress' authority to enact copyright statutes. Contained in the intellectual property clause
(which also contains the patent clause), it reads: "The Congress shall have Power . . . To promote the
Progress of Science . . . by securing for limited Times to Authors . . . the exclusive Right to their . . .
Writings." As a careful reading of this language shows, the clause limits the power it grants to the purpose
for which the power is granted. That purpose is to promote science, which means knowledge or learning
in the eighteenth-century usage of the word. Thus, it authorizes Congress to grant copyright only to
authors, only for their writings, and only for limited times. The national legislature could not, for example,
constitutionally enact a statute providing for a perpetual copyright.
The key to understanding the limits on Congress' power to enact copyright legislation is the meaning of
the "exclusive Right" that Congress can grant. In 1789, the meaning of this phrase was clear: it was the
right to publish the work. Today there are ways other than publishing to market a work. Thus, the
"exclusive Right" today can be properly read as meaning the exclusive right of authors to market their
works, which retains the original function of the phrase. The purpose of copyright--to promote learning-remains the same. Originality--in the words of the copyright statute, "an original work of authorship"--is a
constitutional condition for copyright. This condition is important because it means that copyright law
divides all writings into two categories: those that are copyrightable and those that are not.
Material that is not copyrightable is called public domain material. Examples are: (1) facts and ideas (Sec.
102(b)); (2) works of the U.S. Government (Sec. 105); (3) all material that is not original with the author
claiming copyright (Sec. 103); and (4) works upon which the copyright has expired. Copyright law thus
has a major role in preserving the public domain.
While the purpose of copyright is to promote learning, there are two obvious points sometimes
overlooked: (1) the amount of public domain material exceeds the amount of copyrighted material by far;
and (2) the public domain is as necessary to the promotion of learning as copyright. Consequently,
copyright's role in preserving the public domain is as important as protecting the new writings of authors.
Preserving the public domain is specified by the copyright clause of the Constitution, which requires a
new writing and a limited term for copyright, and by the copyright statute, which conforms to these
limitations. Since copyright requires a new work, it cannot be used to capture old works from the public
domain; since copyright is limited to a definite term, all copyrighted works eventually go into the public
domain. Thus two of the constitutional roles of copyright law are to preserve and to enhance the public
domain.
The Copyright Statute
Unlike the copyright clause, the current copyright statute is long and complex, but the pattern of Chapter
1 of the statute, the most important, is simple. After defining key terms in section 101, the statute
provides: (1) states the conditions for copyright; (2) excludes copyright for certain types of material and
works; (3) defines the types of copyrightable works; (4) grants rights to the copyright holder in section 106
and (5) limits those rights in sections 107-120.
LEGAL AUTHORITY PRINCIPLES OF FAIR USE
The 1976 Copyright Act grants the "fair use" of copyrighted materials for a variety of purposes, for the
creation of new works, for educational use, and for personal use. The following principles provide a
framework for the application of educational fair use. The goal is to enable teachers and scholars to use
copyrighted materials for teaching, scholarship, and research with respect for the rights of copyright
holders as well as their own rights.
The principles are based on three propositions: (1) the copyright statute regulates the copyright monopoly
it grants in order to maintain an appropriate balance between the rights of copyright holders and the rights
of users; (2) the copyright monopoly is essentially for marketing a work and does not extend to the copy
of a work that the copyright owner has sold; and (3) the ultimate test for educational fair use is whether
the copying is done for sound pedagogical reasons and not simply to avoid purchasing a work.
These ideas, and the fair use principles stated below, are grounded in the discussion that follows in Part
III and in the legal authorities discussed in Part IV. The principles of fair use are derived from the Fair Use
Statute, 17 U.S.C. 107, which is printed in full in Part IV.
Three Kinds of Copyright
1. Fair use is derivative of copyright and is complex in part because there are three kinds of copyright,
each of which varies in the scope of copyright protection:
A. Creative copyright, for original works such as a novel, drama, painting, sonata, or poem
(plenary copyright protection)
B. Compilation copyright, for a directory or anthology (limited copyright protection)
C. Derivative copyright, for works based on another work, such as a motion picture based on a
novel (limited copyright protection)
Application of Fair Use to All Copyrighted Works
2. Fair use applies to all copyrighted works regardless of the media in which they are fixed: print,
electronic, or multimedia.
Four Kinds of Use
3. There are four kinds of use:
A. Personal use is the use of a copyrighted work for the purpose for which it was intended, e.g.,
reading a book.
B. Infringing use is a use that violates one of the rights granted to copyright holders in section 106
of the copyright statute.

Fair use is a use permitted by the copyright statute that might otherwise be infringing.
C. Constitutional use is the use of uncopyrightable, i.e., public domain, material and is protected
by the U.S. Constitution.
Fair Use Statutory Authorizations and Explanations
4. Fair use is a right granted to users by section 107 of the copyright statute.
5. Fair use modifies the marketing monopoly of the copyright holder so that copyright can fulfill its
constitutional purpose of promoting learning.
6. Everyone has a constitutional right to use public domain material without limitation, even if it is included
in a copyrighted work.
7. One infringes a copyright, not a work, and fair use applies only to the use of the copyright. Therefore,
determining if a use is fair requires making the following distinctions between a use of the work itself and
a use of the copyright of the work:
A. One who copies a work to put it on the market uses the copyright, because the copyright
holder has the right to market the work. Without permission, such a use is an infringing use.
B. One who copies from a work for study or research uses the work, not the copyright, because
the use is a use for which the work was intended. Such a use is a fair use, not an infringement.
8. One may always use a work without permission; one may use a copyright only with permission or as a
matter of fair use.
9. The threshold issue in determining fair use is whether the copying involves a use of the work or a use
of the copyright because:
A. The use of the work is by definition a protected use.
B. The use of the copyright must be with permission or must fulfill fair use criteria.
10. Fair use normally entails copying and is of three kinds:
A. Creative fair use by authors who copy from other works to create their own work.
B. Personal fair use by individuals who copy from works for their own learning or entertainment.
C. Educational fair use by teachers, scholars, and students who copy for teaching, scholarship, or
learning.
11. There are four nonexclusive statutory factors--all directed to the marketing of works-- to use in
determining whether a use is fair. They are:
A. The purpose of the use, including whether such use is for commercial or for nonprofit
educational purposes. (Commercial purpose implies a use of the copyright; educational purpose,
a use of the work.)
B. The nature of the work. (This requires a determination of whether the work is a creative work, a
compilation, or a derivative work.)
C. The amount used in relation to the work as a whole. (The amount of the work used is a major
factor in determining whether the use is merely a use of the work or a use of the copyright; the
greater the amount used, the more likely the use will be a use of the copyright.)
D. The effect of the use on the market or potential market for the work. (The greater the market
effect, the less the likelihood that the use will be fair.)
12. The four factors are not exclusive. Other factors that may be relevant are the availability of the work,
the ability to determine whether the work is still under copyright, and the ability to locate the copyright
holder.
13. The four factors are necessary because fair use is to be determined on a case-by-case basis in order
to protect the constitutional rights of users.
14. Attempts to limit the fair use right with quantitative guidelines are without statutory authority.
15. The legal effect of quantitative guidelines is to provide a safe-harbor, i.e., copying within the guideline
limits automatically qualifies as fair use. Such guidelines do not, and cannot legally, mean that copying in
excess of the guidelines is infringement and not fair use.
16. The limitations on the copyright monopoly in sections 108-120 grant rights to non-copyright holders as
to particular type uses; these rights, however, do not negate the general right of fair use, which permits
uses in excess of the limitations if the additional uses are fair.
17. The location of the line between fair use and infringing use is determined by the market factor, that is,
the extent to which the copy becomes a substitute for the purchase of the work.
18. The 1976 Copyright Act protects educational fair use with four different provisions:
A. The use of works for "teaching (including multiple copies for classroom use), scholarship and
research" as exemplars of fair use (Sec. 107)
B. The distinction between commercial and nonprofit educational use (Sec. 107(1)), a superfluous
distinction unless it means special protection for educational use
C. The provision that fair use overrides the limitations on library photocopying (Sec. 108(f)(4))
D. The good faith defense for employees of nonprofit educational institutions, libraries, and
archives (Sec. 504(c)(2))
19. The copyright statute does not empower copyright holders to override the fair use right by overbroad
copyright notices or other unilaterally imposed provisions
CONCLUSION
The full complexities of copyright law are too numerous to discuss in their entirety for an institutional
policy. For additional explanations of copyright issues beyond this policy and for methods to obtain
authorization to use copyrighted materials, see additional references noted below and/or refer to the
Regents Guide at http://www.usg.edu/copyright.
Additional References
Copy Clearance Center: http://www.copyright.com/
United States Copyright Office: http://www.copyright.gov
WORKPLACE VIOLENCE ON CAMPUS

Georgia Gwinnett College is committed to maintaining a work and learning environment committed to the
prevention of workplace violence on campus and the maintenance of a respectful work environment free
from threats of violence and related harassment, intimidation, and other disruptive behaviors. To foster
this environment, college stakeholders, including but not limited to, faculty, staff, students, student
employees, affiliates, contractors, and agents, are expected to practice the appropriate safety principles
and standards.
SCOPE
This policy and these guidelines apply to workplace violence on campus, including domestic violence,
which affects the campus work environment in any manner.
Definitions
a. Workplace violence on campus includes any physical assault, threatening behavior or verbal abuse
occurring in the campus work setting or related to a campus sponsored work function or event
b. Workplace violence ranges from offensive language to homicide and results in threatening situations
occurring in or related to the workplace. When an issue is related to the job but the actual incident occurs
away from the workplace, it is also workplace violence. An event can be an actual on campus violent act,
including but not limited to, threatening behavior or verbal abuse, physical assaults and threats of assault;
or off campus job related incidents, e.g., stalking, telephone and e-mail harassment, threats, other
confrontations or violent acts which are related to the campus work environment.
c. Domestic violence affecting the campus work environment-encompasses physical violence, emotional
and verbal abuse, isolation, or threats and intimidation which affect the campus work environment but
stem from a domestic relationship, including but not limited to husband and wife, cohabitating individuals,
and other relationships. Domestic violence victims and perpetrators of such acts in the campus work
environment are included in the policy.
Application
Georgia Gwinnett College will not tolerate any type of workplace violence on campus by or against
faculty, staff, students, student employees, affiliates, contractors, agents, or guests. Violations of the
workplace violence policy will be met with appropriate disciplinary action, up to and including dismissal.
To make deliberate false accusations of workplace violence violates this policy. In such instances, the
complainant will be subject to disciplinary action. However, failure to prove a claim of workplace violence
does not constitute proof of a false and/or malicious accusation.
Impact
Individuals who commit acts of workplace violence on campus may be removed from the campus and
may be subject to disciplinary action up to and including termination, criminal penalties, or both.
Corrective action for students involved in workplace violence on campus may also include dismissal from
the College and denial of readmission, in addition to criminal penalties.
All reports of workplace violence on campus will be taken seriously and will be dealt with appropriately, as
noted below.
If an employee is the perpetrator in an incident of workplace violence on campus, there will be an

initial investigation to determine if any change in the employees work status is required. An
investigation panel may be convened by the President or his designee. The panel will make a
determination as to whether an immediate change in the employees work status is necessary
pending investigation. The employees pay status during this period may also be affected based
on the panels recommendation. Once the panel investigation is complete, recommended
action(s) will be forwarded to the President within five (5) business days. The President shall
review the recommendation and render a written decision within five (5) business days. The
Presidents decision will serve as the final institutional ruling on the matter.
If a student is the perpetrator of an incident involving workplace violence on campus, the matter
may be handled in accordance with the same procedures outlined above for employee
perpetrators or the President may refer the matter to the Vice President for Academic and
Student Affairs for handling in accordance with the procedures outlined in the Student Handbook.
Responsibilities
In furtherance of this policy, there are certain responsibilities related to the prohibited weapons on
campus and other items, which must be adhered to as a condition of employment and/or enrollment at
Georgia Gwinnett College. These prohibited practices are outlined in the Student Handbook and in the
appropriate employee manuals.
These prohibitions include:
1. Use of any weapon, firearms, air gun, sling shot, zip gun, or any other device that propels a dangerous
projectile of any kind, except as authorized by Georgia State Law.
2. Transporting or possession of privately owned firearms on campus in violation of current Georgia Law.
3. Carrying any firearm in violation of current Georgia Law. The only exception is for federal and/or civil
law enforcement personnel engaged in their official duties.
4. Carrying in a concealed manner any straight razor, ice pick, knife, or homemade knife-like weapon
having a blade length, when extended, of more than 2 inches as measured from the blade hilt to the
blade tip.
5. Possession of any of the following:
a. Any knife having a switchblade or automatic blade opener, blackjack, bolo knife, machete,
sword, spear, or similar instrument.
b. Any club-type hand weapon, i.e., brass knuckles,knucks,knucklers,or any other handheld weapon.
c. Pyrotechnics of any type, such as firecrackers, Molotov cocktails, smoke grenades, or artillery
simulators, except when authorized by the President.
d. Any device capable of discharging a chemical or other type spray or substance which has a
disabling effect on the victim, except when authorized for possession and use in connection with
the performance of duties and, any device specifically designated and marketed for the purpose
of self defense against sexual assault.
e. Any martial arts weapons or equipment, including but not limited to, throwing stars, nun
chucks, and throwing knives.
Notification
All GGC faculty, staff, students, students employees, affiliates, contractors and agents are required to be
familiar with this policy. Copies of this policy are available on the GGC website.
If anyone has an immediate safety concern in the campus environment, they should immediately contact
the Office of Public Safety.
DRUG-FREE WORKPLACE POLICY

As a recipient of federal funds, Georgia Gwinnett College is committed to establishing and maintaining a
drug-free workplace, in compliance with the Drug-Free Workplace Act of 1988. Under this policy, the
unlawful manufacture, distribution, dispensation, possession, or use of any illegal drug is prohibited in all work
areas of Georgia Gwinnett College, including buildings, vehicles, and grounds. Violations of this policy shall
be considered sufficient grounds for dismissal or lesser disciplinary action, regardless of whether such
violation leads to criminal proceedings.
An employee who is convicted of or pleas nolo-contendere to any drug violation which occurs in the
workplace must inform his/her immediate supervisor of such conviction or pleas as soon as possible, which
must be within five (5) calendar days of the conviction or plea. Failure to comply with any part of this policy
will result in disciplinary action, including possible dismissal from employment. For further details on the DrugFree Workplace Policy, consult the Board of Regents Policy Manual 4.6.4.
GGC EQUAL OPPORTUNITY, AFFIRMATIVE ACTION, PROHIBITED DISCRIMINATION

AND HARASSMENT POLICIES AND COMPLAINT PROCEDURES
See Board of Regents Policy Manual Section 4.1.2. (Non-Discrimination). Georgia Gwinnett College has a
broader policy as follows:
Equal Opportunity, Affirmative Action, Prohibited Discrimination and Harassment Policies and
Complaint Procedures
Policies Outline
Oversight Responsibilities
Equal Opportunity and Affirmative Action Policy Statement
Prohibited Discrimination and Harassment
Federal and State Laws and Definitions
Filing a Complaint
Alternative Dispute Resolution
Formal Investigation
Investigative Determination Notice
Appeals
Retaliation
False Claims and Statements
Duty to Cooperate During Investigations
Disciplinary Actions
Campus Harassment and Discrimination Policy Statements
Sexual Harassment Policy
Amorous Relationships Policy
Title IX Prohibited Sex Discrimination in Education Policy
Discriminatory Harassment Policy
ADA and Requests for Reasonable Accommodations Policy/Procedure
Oversight Responsibilities
All units within the Georgia Gwinnett College campus community are responsible for compliance with
these policies and procedures. The Legal Affairs and Diversity Services Team has been established to
oversee the Colleges equal opportunity, affirmative action, prohibited discrimination, harassment and
related policies, and to investigate complaints of alleged discrimination, harassment, and violations
against persons in the protected classes. Establishment of the Legal and Diversity Services Team fosters
the Colleges interest in promoting a diverse campus and ensuring compliance with applicable federal and
state statutes. Questions concerning these policies and procedures should be directed to:
Cedestra Jordan-Chapman, General Counsel & Chief Legal Affairs and Diversity Officer Telephone: 678407-5838.
Equal Opportunity and Affirmative Action Policy Statement

It continues to be the policy of Georgia Gwinnett College to implement affirmative action and equal
opportunity for all employees, students and applicants for employment or admission without regard to
race, color, creed, religion, national origin, sex, age, sexual orientation, veteran status or disability.
The colleges affirmative action program and related policies are developed in compliance with Executive
Orders 11246 and 11375, as amended; Title VI and VII of the Civil Rights Act of 1964; Title IX of the
Education Amendments of 1972; the Age Discrimination in Employment Act of 1967;the Vietnam Era
Veterans Readjustment Assistance Act of 1974, as it amends 38 U.S.C. 4212; the Rehabilitation Act of
1973 (Sections 503 & 504); the Americans with Disabilities Act of 1990 (Title II) and their implementing
regulations.
In conformance with the federal regulations listed above, Georgia Gwinnett College does not discriminate
against any employee or applicant for employment or against any student or applicant for admission with
regard to any opportunity for which the employee or student is qualified.
Georgia Gwinnett College will provide reasonable accommodation to employees, applicants for
employment, students, and patrons who have physical and/or mental disabilities, in accordance with
applicable statutes. Georgia Gwinnett College will take affirmative action to employ and advance in
employment persons who are qualified disabled veterans, veterans of the Vietnam Era, or other covered
veterans.
Every member of this college community is expected to uphold this policy as a matter of mutual respect
and fundamental fairness in human relations. The policy has the unequivocal support of the Office of the
President. All members of the staff, faculty, and student body are expected to ensure that
nondiscriminatory practices are followed at Georgia Gwinnett College.
Georgia Gwinnett College prohibits its faculty, staff and students from engaging in any form of prohibited
discrimination or protected status harassment (including sexual harassment), and expects these
individuals to refrain from committing acts of bias within the Colleges jurisdiction. Such prohibition
include, but are not limited to, actions which discriminate, harass, threaten or physically/verbally abuse
another individual, with the intent or effect of unreasonably interfering with that persons work/academic
performance, or employment/enrollment opportunity; or creates an intimidating or hostile work/academic
environment based on that persons membership in a protected group.
As an equal opportunity institution, Georgia Gwinnett College is committed to nondiscriminatory practices
consistent with federal and state requirements and objectives. Georgia Gwinnett College affirms its
commitment to keeping its workplace and academic programs free of discrimination and harassment and
maintaining an environment that recognizes the inherent worth and dignity of every person.
Consistent with the College's commitment to equal opportunity, affirmative action, and academic freedom;
unlawful discrimination, harassment, and threatening conduct based on race, color, sex, age, sexual
orientation, religion, creed, national origin, disability, veteran status or other protected rights under federal
and state laws are prohibited.
Equal Opportunity/Affirmative Action Federal & State Laws
EXECUTIVE ORDER 11246 (AS AMENDED BY 11375) - requires affirmative action programs for women
and minorities and prohibits job discrimination on the basis of race, color, religion, sex, or national origin.
SECTION 402, VETERANS READJUSTMENT ACT OF 1974- requires affirmative action to employ and
advance in employment qualified special disabled veterans and veterans of the Vietnam era and prohibits
discrimination based on Vietnam-era veteran status or special disabled veteran status in federally
assisted programs.
SECTION 503, REHABILITATION ACT OF 1973 - requires affirmative action to employ and advance in
employment, qualified individuals with disabilities and prohibits discrimination based on disability in
federally assisted programs.
TITLE VII OF THE CIVIL RIGHTS ACT OF 1964 (TITLE VII), which prohibits employment discrimination
based on race, color, religion, sex, or national origin.
THE EQUAL PAY ACT OF 1963 (EPA), which protects men and women who perform substantially equal
work in the same establishment from sex-based wage discrimination.
THE AGE DISCRIMINATION IN EMPLOYMENT ACT OF 1967 (ADEA), which protects individuals who
are 40 years of age or older.
TITLE I OF THE AMERICANS WITH DISABILITIES ACT OF 1990 (ADA), which prohibits employment
discrimination against qualified individuals with disabilities in the private sector, and in state and local
governments.
SECTION 501 OF THE REHABILITATION ACT OF 1973, which prohibits discrimination against qualified
individuals with disabilities who work in the federal governments.
THE CIVIL RIGHTS ACT OF 1991, which provides monetary damages in cases of intentional
employment discrimination.
Under Title VII, ADA, and the ADEA, it is illegal to discriminate in any aspect of employment including:
Hiring and firing; compensation, assignment, or classification of employees; transfer, promotion, layoff, or
recall; job advertisements; recruitment; testing; use of company facilities; training and apprenticeship
programs; fringe benefits; pay, retirement plans, and disability leave; or other terms and conditions of
employment.
Title IX of the Education Amendments of 1972, which prohibits sex discrimination against students and
employees of educational institutions.
Filing a Complaint
Persons who complain, (hereafter complainant) that they are victims of discrimination or harassment are
encouraged to use the Colleges internal procedures described in this document to resolve complaints. A
complainant may also file discrimination or harassment complaints with appropriate state and federal
agencies under Title VII and Title IX, in accordance with those agency procedures.
Internal Complaint Procedures
Any employee, student, affiliate, patron or visitor who believes he or she has experienced or witnessed
discriminatory, harassing, or threatening behavior should report the incident(s) promptly by notifying the
Legal Affairs and Diversity Services Team (678) 407-5838 or 5049, or his/her supervisor, or any member
of the Colleges administration such as a Vice President, academic dean, director, or other College
administrator. Regardless of the rank or level of the employee receiving notice of a potential complaint, all
personnel shall respond immediately to complaints of discrimination or harassment by notifying the Legal
Affairs and Diversity Services Team, when they receive or otherwise become aware of such complaints.
Prompt reporting of complaints is vital to the College's ability to resolve the matter.
Failure of a Vice President, dean, director, faculty, other College administrator or staff member to report a
complaint which has been brought to their attention to Legal Affairs and Diversity is a violation under this
policy, which is subject to sanctions.
In addition to using any of the above options, students who wish to file a complaint may also notify the
dean of students or a faculty member, who shall forward the matter to Legal and Diversity Affairs on their
behalf.
In the case of violence or the threat of violence, Public Safety (678-407-5333) and/or other appropriate
local law enforcement agency should be notified immediately.
Protected Rights Issues-Who Can File a Complaint?
Georgia Gwinnett College employees and students, applicants for employment or admission, and
participants in any of the Colleges programs may file a complaint on the basis of allegations of unlawfully
discriminatory, retaliatory, threatening or harassing behavior, or noncompliance with state or federal
antidiscrimination laws, or Board of Regents and University antidiscrimination policies. Such complaints
may be filed by either a person who alleges that he or she personally suffered as a result of such
behavior, or any person who has knowledge that an individual or any specific class of individuals has
been subjected to such behavior.
The complaint should be initiated as soon as possible from the date when the alleged behavior/action
occurred or when the complainant first obtained knowledge of the facts of the allegation.
How Will the Complaint Be Handled?
The Legal Affairs and Diversity Services Team is responsible for ensuring compliance with the College's
Equal Opportunity, Affirmative Action, and related policies, and will, as appropriate, receive and
investigate complaints alleging unlawful discrimination, retaliation or harassment, or failure to comply with
state or federal antidiscrimination laws, or Board of Regents and University antidiscrimination policies. All
complaints alleging discrimination and harassment, including sexual harassment shall be handled by the
Legal Affairs and Diversity Services Department.
Upon initiation of the complaint, the complainant will be asked to complete the complaint form to be
signed by the complainant and a member of the Legal Affairs and Diversity Services Team or their
designee, where appropriate. A copy of the completed form will be provided to the complainant. A
complainant who is unable to put a complaint in writing will be assisted in the process by the Legal Affairs
and Diversity Services Team.
Complaints will be investigated in a manner that protects the confidentiality of the parties and the facts of
the case to the extent allowed by applicable law, including the Georgia Open Records Act and the Family
Educational Rights and Privacy Act (FERPA). A record of each complaint and subsequent related actions
will be maintained in the Legal Affairs and Diversity Services Offices.
When authorized by the President, the General Counsel/Chief Legal Affairs and Diversity Officer will
initiate a fact-finding process. The first step in the initial processing shall include a determination as to
whether Alternative Dispute Resolution (ADR) is appropriate based on the nature of the complaint.
Alternative Dispute Resolution (ADR)
Georgia Gwinnett College can offer mediation, a form of ADR, as a means of resolving conflicts that are
within the power of the parties to resolve. In mediation, the two parties discuss their differences in the
presence of a neutral third party who acts as a facilitator.
If Alternative Dispute Resolution is appropriate, attempts will be made to resolve the complaint at the
lowest level possible and to engage in ADR before initiating formal investigative procedures. A member
of the Legal Affairs and Diversity Team shall oversee the ADR process or request that the President
appoint a mediator for the matter. If a resolution is reached through ADR, the matter will be deemed
resolved, the complaint will be closed, and no further action shall be required. At the determination of the
Legal Affairs and Diversity Services Team, ADR may also be introduced at other stages in an
investigation if agreed to by both parties to the complaint. If ADR is unavailable based on the nature of
the compliant or circumstances, the Legal Affairs and Diversity Team shall commence formal investigative
procedures.
Formal Investigation
In cases where ADR is not appropriate or does not generate a satisfactory resolution, the Legal Affairs
and Diversity Services Team will notify the President that a formal investigation is necessary; and said
formal investigation shall begin no later than 15 business days from the notification of an unsuccessful
ADR attempt, absent sufficient justification for delay. The Legal Affairs and Diversity Services Team may
choose one of the following courses of actions, at their discretion, based on the circumstances of the
particular allegation:
a. Assign a one person lead investigator to handle the formal process; or
b. Convene an Investigative Panel from the Legal Affairs and Diversity Team to investigate the
complaint (comprising no less than two (2) and no more than three (3) team members). In
instances where members of the legal team are unable to participate, the President may appoint
alternates, at his discretion. Once convened, the Investigative Panel will review the preliminary
information and determine the investigative schedule for each matter, on a case by case basis.
The General Counsel/Chief Legal Affairs and Diversity Officer or her designee will serve as the
chair of all Investigative Panels.
The Lead investigator or Investigative Panel Chair will notify all parties and arrange interview schedules.
The complainant and the respondent(s) will be interviewed separately by the Legal Affairs and Diversity
Services Department, or his /her designee, during which time they should present any information that
supports their respective positions. The Legal Affairs and Diversity Services Team, or their designee, may
interview other individuals to provide additional information. Witnesses named by either the respondent or
the complainant, and others deemed to have information relevant to the charges, may be interviewed in
the attempt to discover the facts related to the complaint.
If at any point during the formal investigation, the Legal and Diversity Team feels resolution is possible,
the investigation may be interrupted. If the matter is resolved before the investigation is complete, the
investigation shall be discontinued and the complaint will be closed with no further action.
Further, if at any time during the Complaint review, investigation process, or mediation process, the Legal
and Diversity Team determines a Complaint is invalid, untrue, or filed for reasons not covered under
these EEO policies, the Team may discontinue the Complaint review and make a recommendation to the
President based on the record. Sanctions may also be recommended in accordance with this policy.
In unresolved matters, the investigation shall proceed until full completion and an investigative report with
recommendations shall be prepared by the Legal Affairs and Diversity Team and forwarded to the
President for review within 30 business days, absent sufficient justification for delay. The General
Counsel/Chief Legal Affairs and Diversity Officer will meet with the President within 10 business days of
the completion of the report to discuss the recommendations.
Investigative Determination Notice
In all cases, the Legal Affairs and Diversity Services Team will serve as a fact finder and will have
authority to make recommendations, but only the President shall have authority to initiate or implement
disciplinary action. The President or his designee shall make the determination, and within a reasonable
time (no later than 20 days) of the discussion with the Legal Affairs and Diversity Services Team about
the report, the President or his designee will notify the complainant, with a copy to the respondent, of the
investigative determination reached and, if appropriate, any future course of action. If disciplinary action is
to be taken, notification of such should be sent to the respondent with no copy to the complainant. If
future compliance measures are implemented as a result of the complaint, the President shall designate
the appropriate officer to oversee the necessary actions and to conduct periodic reviews.
The President reserves the right to charge the Legal Affairs and Diversity Services Team with
conducting an investigation of a complaint even when no formal complaint has been filed or when
a filed complaint is subsequently withdrawn by the complainant. The complaint procedure
timelines may also be modified by the President, at his discretion, when presented with
appropriate justification; such modifications will be made on a case by case basis and must be
reasonable.
Appeals
If an employee or student wishes to request reconsideration of a decision rendered by the President or
his designee in a discrimination or harassment complaint matter, he/she must file an appeal (including
documentation justifying the reasons for the appeal) with the Presidents Office within 10 business days
from the date of the decision notice letter. The President will respond to the appeal within 10 business
days from the date of receipt. The appeal decision of the President will be the final institutional decision.
Further appeals, within the University System of Georgia, where applicable, are governed under the
policies and bylaws of the Board of Regents of the University System of Georgia and must be submitted
within established timelines in accordance with Board of Regents policy. If a complainant is dissatisfied
with the final institutional decision and wishes to appeal to an outside state or federal agency, he/she
must do so within their established time limits.
Retaliation and Protection for Participants
Retaliation against a person who expresses a complaint or participates in the complaint review process in
good faith is a violation of state and federal laws and may lead to disciplinary action(s), including but not
limited to employment dismissal or enrollment suspension/dismissal from the College. Retaliation is
prohibited under these policies and procedures.
False Claims and Statements
Falsification of claims, false statements, and false allegations against members of the campus
community, in furtherance of these policies or other GGC or USG policies is prohibited, and may lead to
disciplinary actions, including but not limited to employment dismissal or enrollment suspension/dismissal
from the College.
Duty to Cooperation During Investigations
This policy statement is hereby incorporated to ensure that the employees and students of Georgia
Gwinnett College are informed of their responsibility to participate in investigative activities. An
employee/student of Georgia Gwinnett College shall cooperate to the fullest extent possible in any
internal investigation conducted by the College or the Board of Regents thereof when directed to do so by
persons who have been given investigative authority by the President of the institution. Failure to
cooperate fully shall be grounds for adverse personnel or enrollment actions, including but not limited to
job termination, suspension, or dismissal from the College.
Disciplinary Actions
Investigative findings concerning students under these policies will be forwarded to the Vice President of
Academic & Student Affairs and Associate Vice President for Student Affairs for administration of
disciplinary actions. Investigative findings concerning faculty and staff under the Colleges discrimination
and harassment policies will be forwarded to the President and to the applicable Vice President, where
appropriate. If disciplinary actions are recommended, the Presidents decision shall govern. In
accordance with Board of Regents policy, the College grievance procedures are not available for appeal
of investigative findings and disciplinary decisions resulting from actions taken in accordance with the
Colleges harassment/discrimination policies. For further guidance, refer to the Appeals section of this
Policy.
Campus Discrimination and Harassment Policy Statements
Sexual Harassment Policy Statement
Sexual harassment of any member of the College community is prohibited. Sexual harassment is a form
of unlawful discrimination. It violates federal and state laws, and Board of Regents policies, which
provide that it shall be an unlawful discriminatory practice for any employer to fail or refuse to hire, or
discharge, or otherwise discriminate against any person with respect to any matter directly or indirectly
related to employment (or academic standing) because of the individual's sex.
It is the policy of Georgia Gwinnett College to respond promptly to complaints of sexual harassment. This
policy extends to members of the Colleges student body, faculty and staff, and participants in the
Colleges programs, and applies whether the harasser is a member of the Colleges student body, faculty,
staff, or a provider of service to the College.
Sexual harassment is defined as unwelcome sexual advances, requests for sexual favors, or other verbal
or physical conduct of a sexual nature when:
Submission to such conduct is made explicitly or inexplicitly a term or condition of an individuals

employment or academic standing; or
Submission to or rejection of such conduct by an individual is used as a basis for an employment

or academic decision affecting such individual; or
Such conduct unreasonably interferes with an individual's work or academic performance, or

creates an intimidating, hostile, or offensive working or academic environment.
Sexual Harassment most frequently occurs when a person in authority harasses someone with less
power, e.g., faculty member and student, administrator and faculty member, supervisor and staff member.
However, it is possible for a person with less power to harass a person in authority. Sexual harassment
may also take place between persons of the opposite sex, or between persons of the same sex.
In some circumstances, sexual harassment may involve a pattern of conduct (not legitimately related to
the subject matter of an academic course or function of a job) that causes discomfort or humiliation, or
both through one or more actions. Some examples include: 1. sexual innuendos; 2. sexually explicit
statements; 3. questions; 4. jokes or anecdotes; or 5. posting of nude/sexually exposed pictures or
drawings.
An isolated comment usually does not meet the hostile environment definition of sexual harassment.
Hostile-environment harassment usually requires repeated instances of offensive behavior.
Georgia Gwinnett College will conduct a thorough and confidential investigation of all complaints of
sexual harassment. Any act of sexual harassment will subject the offender to disciplinary actions,
including but not limited dismissal.
In order that the College can take corrective measures to end the harassment, persons who feel that they
have been subjected to sexual harassment, and persons who may have knowledge of sexual
harassment, should follow the complaint filing procedures outlined above except that allegations filed by
students may also be initiated by filing a report with the Dean of Students, faculty member, or other
College administrator, who will promptly notify the Legal Affairs and Diversity Team.
For more information about the procedures for reporting sexual harassment, contact Legal Affairs and
Diversity Services at (678) 407-5838 or 5049.

Amorous Relationships Policy Statement
This Policy is intended to provide direction to the College community about the potential professional risks
associated with even consensual amorous relationships between members of the campus community.
This policy is not intended to preclude couples from working together as long as there are no supervisory
or evaluative oversight duties. Georgia Gwinnett is committed to providing a harassment free environment
for all faculty, staff and students. A sense of fairness by supervisors and teaching faculty is a
fundamental prerequisite for fulfilling the College mission. In accordance with this Policy, the individual in
authority bears the responsibility for the consequences resulting from an amorous relationship. When
one party has a professional relationship towards the other, or stands in a position of authority over the
other, even an apparently consensual amorous relationship may lead to sexual harassment or other
breaches of professional obligations.
Georgia Gwinnett College prohibits all faculty, staff and administrators, including teaching assistants,
interns, externs, tutors, volunteers, contractors, etc., from pursuing or accepting advancements for
amorous relationships with students whom they currently supervise, teach or with whom a professional
power/status advantage could potentially exist. This prohibition also includes, but is not limited to,
students whom they are mentoring, advising, tutoring, or working with through student clubs, student
publications, student affairs projects and initiatives, enrollment management and/or other campus related
functions, programs, and activities.
Georgia Gwinnett College also strongly discourages amorous relationships between faculty or
administrators and interns/externs or other professional/graduate students from other areas who may be
completing service requirements on our campus and employees whose work they supervise, influence, or
review.
Requirement to Disclose Amorous Relationship
Anyone with a current or past involvement in an amorous relationship with someone over whom he or she
has supervisory/instructional power or influence over their work or scheduling of their assignments, must
recuse himself or herself from decisions that could affect the compensation, assignment, evaluation,
scheduling, other employment conditions, or instruction/academic status of the subordinate involved.
If a situation arise in which parties who are or have been involved in any amorous relationship comes into
a position in which they would normally be called upon to review, recommend, or evaluate one another,
the individual in authority must promptly report this fact to his or her supervisor. The supervisor will then
make arrangements to see that those who are or have been involved in any amorous relationship do not
evaluate each other. In particular, if a faculty member has had or comes to have an amorous relationship
with a student over whom the faculty member has authority as described above, the faculty member must
promptly report this to the dean who will make arrangements for an alternate evaluation mechanism.
Should the individual in authority fail to promptly report an amorous relationship with a person the
individual in authority evaluates, the individual in authority has violated College policy and is subject to
disciplinary action.
Further, people in positions of authority within the College community must be sensitive to the potential
for conflict of interest as well as sexual harassment in amorous relationships with people over whom they
may have a professional power/status advantages. Even the appearance of impropriety should be
avoided under this amorous relationship policy.
All available sanctions shall be considered for violations under this policy, including but not limited to
dismissal from the college and cancellation of contractual obligations.
Complainants who feel they are victims under this policy should follow the complaint filing procedures
outlined above except that students may also contact the Dean of Students, who will notify the General
Counsel/Chief Legal Affairs and Diversity Officer.
For more information about the procedures for reporting potential violations, contact Legal Affairs and
Title IX Prohibited Sex Discrimination in Education Policy Statement
What is Title IX of the Education Amendments of 1972?
Title IX of the Education Amendments of 1972 was the first comprehensive federal law to prohibit sex
discrimination against students and employees of educational institutions. Title IX states, in part:
No personshall, on the basis of sex, be excluded from participation in, be denied benefits of, or be subjected to
discrimination under any education program or activity receiving federal financial assistance...
The policy of Georgia Gwinnett College is to implement affirmative action and equal opportunity for all
employees, students and applicants for employment or admission without regard to race, color, religion,
national origin, sex, age, veteran status or disability.
How do co-curricular, student affairs, athletics or other College programs comply with Title IX?
Educational institutions that receive federal funding are required under Title IX to provide equal
opportunities for members of both sexes in all areas of the College.
Under Title IX who is protected from sexual harassment?
Title IX prohibits sex discrimination in education. Sexual harassment is a form of prohibited sex
discrimination. Students (male and female) and employees (faculty and staff) are protected from sexual
harassment under this statute.
Who is responsible for enforcing Title IX?
The Title IX Coordinator is responsible for enforcing the law. Faculty, staff, and students can file
complaints of Title IX sex discrimination with the Title IX Coordinator. Retaliation against complainants is
prohibited.
Where can I find the Title IX Coordinator for Georgia Gwinnett College?
Contact the General Counsel, Chief Legal Affairs and Diversity Officer:
Cedestra Jordan-Chapman
General Counsel/Chief Legal Affairs and Diversity Officer
Building B, Room 3095/3025
1000 University Center Lane, Lawrenceville, GA 30043
Office: (678) 407-5838
Discriminatory Harassment Policy Statement

Harassing behavior can seriously interfere with the work or study performance of the person(s) to whom it
is addressed. It is indefensible when it makes the work, study, or service environment hostile,
intimidating, or demeaning. In determining whether an act constitutes harassment, the College must
carefully review the totality of the circumstances that pertain to a given incident. In addition, protection of
individual rights, freedom of speech, and academic freedom is of utmost importance.
An educational institution must allow the free inquiry into ideas and the free expression of opinions by
those within it as part of the basic process of education. Yet, in the presence of harassing behavior, a
persons learning or working ability may be impaired. The right to free speech, although fundamental to
our democratic system of government and essential to the exchange of ideas in a college, is not absolute.
The Supreme Court of the United States has held that certain categories of speech are not protected by
the First Amendment. Some of these categories include obscenity and fighting words (words that tend
to threaten violence, incite an immediate breach of the peace or provoke a violent response based on a
reasonable person standard). Discriminatory expressions of this nature based on race, gender, sexual
orientation, age, handicap, national origin, religion, veteran status or other protections under the law will
not be tolerated on Georgia Gwinnett College campus.
This discriminatory harassment policy acknowledges protection of free speech, while at the same time
requiring that the dignity and worth of the individual be protected.
Among the factors that will be considered in reviewing discriminatory harassment in words or actions:
repetition or pattern of objectionable behavior; and intent of the behavior.
Speech or other expression (words, pictures or symbols) constitutes discriminatory harassment if it
constitutes fighting words and is also sufficiently severe, pervasive, or persistent so as to interfere, limit
or deny ones ability to participate in or benefit from an educational program or service. Fighting words
may include, but are not limited to, words, pictures or symbols. In the context of discriminatory
harassment, fighting words are those which are commonly understood to convey direct hatred or
contempt for a human being(s).
Conduct will be evaluated on a case by case basis from the perspective of a reasonable person in the
victims position, considering all the circumstances involved. Under this policy, when determining whether
speech is such that it could provoke a violent response or incite an immediate breach of the peace, it is
not necessary to show that the person(s) addressed by the speech was actually incited to hostile action
or violence.
Complainants who feel they are victims under this policy should follow the complaint filing procedures
outlined above except that students may also contact the Dean of Students, who will notify the General
Counsel/Chief Legal Affairs and Diversity Officer.
For more information about the procedures for reporting sexual harassment, contact Legal Affairs and
Americans With Disabilities Act (ADA) and Request for Reasonable Accommodations Policy and
Procedures
Georgia Gwinnett College as an Equal Opportunity and Affirmative Action institution is committed to
providing reasonable accommodations for any person with a disability who meets the definition of
disabled as described in the Americans with Disabilities Act. Georgia Gwinnett College reserves the right
to require documentation for accommodation requests from: 1) current and prospective students; 2)
student participants in co-curricular activities; 3) patrons and visitors to College-sponsored events; 4)
registered participants in College-sponsored training sessions, programs, conferences, and workshops;
5) persons using the services of the Testing Center; 6) classified, faculty or other job applicants and
employees;
7) users of campus facilities and 8) other persons requesting accommodations under ADA.
To Request Accommodation:
Contact the appropriate personnel below for guidance. Further documentation may be requested.
Visitor Accommodations- Visitors to College-sponsored events or registered participants in

College-sponsored, fee-related events (e.g., training sessions, programs, conferences, and
workshops, conferences) should contact the sponsor of the event for assistance in arranging
accommodation.
Testing Accommodations- Persons wishing to take examinations administered by the Georgia

Gwinnett College Testing Center should request specific accommodation through the testing
agent; the Student Disability Services at (678) 407-5883; or the Testing Office at (678) 407-5322.
Employment Applicant Accommodations-Upon request made to the Director of Human

Resources, Farrah McGuffie at (678) 407-5216, persons applying for positions as employees at
Georgia Gwinnett College will be provided reasonable accommodations in completing the
application and/or interview process.
Student Accommodations-Students requiring accommodation due to a disability should contact

the Director of the Student Disability Services, Jennifer Arrocena for assistance at (678) 4075883.
Georgia Gwinnett College Employee Requests for Reasonable Accommodation:
An employee must submit in writing to their supervisor their request for reasonable
accommodation.
The supervisor will then forward all requests and supporting documentation for reasonable
accommodations to the Legal and Diversity Services Team for Review and Coordination. Any
Medical documentation from the employees physician should be submitted directly to Human
Resources or Legal and Diversity Affairs. The employee will be provided with the appropriate
campus Reasonable Accommodation forms, including medical release and physician certification
forms, once the written request is received.
Once the request has been submitted, it is the responsibility of the employee to then verbally
discuss the request with their supervisor, where appropriate.
In addition to the documentation submitted by the employee requesting reasonable

accommodation, the supervisor will forward a written departmental review as to the whether the
accommodation itself appears reasonable within the scope of the employee jobs responsibilities
and requirements
The Legal Affairs and Diversity Team will review all documentation, including medical data
submitted in support of the request. Every attempt will be made by the Legal and Diversity Affairs
Team to coordinate a reasonable accommodation, where warranted.
If the accommodation request is deemed reasonable, an approval notice detailing the

accommodation approval guidelines will be given to the employee.
If the accommodation request is denied, a written notice of denial will be given to the employee.
If an employee wishes to request reconsideration, an appeal may be filed with the Legal Affairs
and Diversity Services Team and must be received within 10 business days from the date of the
denial notice.
Reasonable Accommodation appeals will be presented to the President for final determination. A
decision from the President shall represent the final institutional decision on the matter.
Any further appeals to the Board of Regents, if applicable, shall be made in accordance with
Board of Regents Policy and applicable timelines. Appeals to outside agencies shall be governed
by their procedural timelines.
Questions concerning Georgia Gwinnett Colleges ADA disability accommodations should be directed to
the individuals noted herein.
ADA Reasonable Accommodations Direct Contacts:

Jennifer Arrocena, Director, Student Disability Services, 678-407-5883
Cedestra Jordan-Chapman, General Counsel/Chief Legal & Diversity Officer, 678-407-5838
Director, Human Resources, 678-407-5216
Roger Ozaki, Director, Testing Services, 678-407-5322
2012-2013 CALENDAR OF ACADEMIC ACTIVITIES

FALL 2012 CALENDAR
Month Date
July 2
July 31
August 15
August 20
August 27
August 27
September 3
September 4
October 11
October 15
TBA
November 15
November 2025
December 8
December 1015
TBA
Description
Deadline to Apply for Admission for Fall 2012
Deadline for Fall 2012 Tuition Payments for Returning and Continuing
Students
Deadline for Fall 2012 Tuition Payments and Housing Fees for New
Students
Classes Begin
Last Day to Use Book Vouchers
Drop/Add Ends
Labor Day Holiday
Applications for Fall 2012 Graduation Due
Mid-term Grades Due
Mid-term Last Day to Withdraw with a W
Academic Advisement/Registration Begins for Spring 2013
Deadline to Apply for Admission for Spring 2013
Thanksgiving Holidays
Last Day of Classes before Final Exams
Final Examinations
Commencement
SPRING 2013 CALENDAR

Month Date
TBA
November 15
January 1
January 2
January 7
January 14
January 21
January 22
February 28
March 4
March 10-17
TBA
April 1
April 29
April 30
May 1-7
TBA
Description
Academic Advisement/Registration Begins
Deadline to Apply for Admission for Spring 2013
Deadline for Petitions for In-state Residency
Deadline for Spring 2013 Tuition Payments and Housing Fees
Classes Begin
Drop/Add Ends
Martin Luther King Holiday
Applications for Spring 2013 Graduation Due
Mid-Term Grades Due
Mid-term Last Day to Withdraw with a W
Spring Break NO CLASSES
Academic Advisement/Registration Begins for Summer 2013 and Fall
2013
Deadline to Apply for Admission for Summer 2013
Last Day of Classes before Final Exams
Reading Day
Final Examinations
Commencement
Tentative Academic Calendars for 2013-2016
Summer 2013
Summer 2013
Classes begin
May 21
(Session A and full)
Memorial Day
May 27
Session A ends June 18
Exams Session A June 19-20
Classes begin B June 21
th
July 4 Holiday July 4
Classes end
July 19
(Session B and full)
Exams
July 20, 22, 23
2013-2014
Fall 2013
Classes begin
Labor Day
Thanksgiving
Classes end
Exams
August 19
September 2
November 26-December 1
December 7
December 9-14
Spring 2014
Classes begin
MLK
Spring Break
Classes end
Exams
January 13
January 20
March 9-16
May 5
May 6 - 10
Summer 2014
Classes begin
May 19
Memorial Day
May 26
th
Classes end
July 22
Exams
July 23-25
2014-2015
Fall 2014
Classes begin
Labor Day
Thanksgiving
August 18
September 1
November 25-29
Classes end
Exams
December 6
December 8-13
Spring 2015
Classes begin
MLK
Spring Break
Classes end
Exams
January 12
January 19
March 8-15
May 4
May 5 - 11
Summer 2015
Classes begin
May 20
Memorial Day
May 25
th
Classes end
July 15
Exams
July 16, 17, 18
2015-2016
Fall 2015
Classes begin
Labor Day
Thanksgiving
Classes end
Exams
August 17
September 5
November 24-28
December 5
December 7-12
Spring 2016
Classes begin
MLK
Spring Break
Classes end
Exams
January 12
January 18
March 6-13
May 2
May 3 - 9
Summer 2016
Classes begin
May 18
Memorial Day
May 30
th
Classes end
July20
Exams
July 21 - 23
STUDENTS WITHDRAWING FROM AN INSTITUTION

See Board of Regents Policy Manual Section 7.3.5.1
DEATH OF A STUDENT
See Board of Regents Policy Manual Section 7.3.5.2.
MILITARY SERVICE REFUNDS

PURCHASING POLICY
Note: Detailed purchasing policies and procedures are located at https://my.ggc.edu/bbcswebdav/xid92463_4 (Faculty/Staff - Resources/Docs:Logistics: GGC Purchasing Policy 3.8.11). This purchasing
policy reflects all the policies in that manual without including procedures and other information.
1: Overview
By order of the Board of Regents, all units of the University System of Georgia must comply with the rules
and regulations of the State Purchasing Division of the Department of Administrative Services (DOAS).
These rules and regulations have been developed to promote equal access and competition among
vendors to ensure that best value, high-quality goods and services are available to state and local
governments. The DOAS, Georgia Procurement Manual is located at
http://pur.doas.ga.gov/gpm/MyWebHelp/GPM_Main_File.htm.
Purchasing is the official purchasing agent for Georgia Gwinnett College. It is responsible for issuing
orders for materials and services in compliance with State and Federal laws under the guidelines
imposed by the Department of Administrative Services State Purchasing Division, The Georgia
Technology Authority and the Board of Regents of the University System of Georgia.
2: Purchasing Methods and Procedures
2.1
GGC Purchasing Delegated Purchasing Authority
Georgia Gwinnett College has a Delegated Purchasing Authority (DPA) of $1,000,000 on Requests for
Proposals and an unlimited dollar amount on Request for Quotes. All procurements above GGCs DPA
are required to be submitted through the State of Georgia Department of Administrative Services (DOAS).
2.2
Procurement by Purchase Order
Procurement by Purchase Order is initiated by the GGC Department in PeopleSoft

eProcurement/GeorgiaFirst module or by completing the Request for Supplies and Services (Requisition).
The Request for Supplies and Services form provides the required information to allow Purchasing to
determine how to procure the supplies or services requested. It captures critical information such as
department, type of purchase, account numbers to be charged, specific item information, recommended
vendor, and estimated cost.
There are situations where corrections must be made to a previously issued purchase order. Generally,
the purchase order must be corrected when:
2.3
Price increases or decreases by more than $500.00 per line item

A Purchase Order must be cancelled
Items are added or deleted
Required to resolve significant differences between orders and invoices
Completing a Request for Supplies and Services (Requisition)
The Request for Supplies and Services is the manual method by which a department's requirements are
requested and funds encumbered for that particular requirement.
The Georgia Gwinnett College Excel Requisition form can be obtained from Purchasing.
The Request for Supplies and Services is not an official authorization to purchase. Purchasing must
competitively bid the requirement, if necessary, and issue an official Georgia Gwinnett College Purchase
Order.
2.4
Competitive Procurements
Request for Supplies and Services Over $5000 - These items must be competitively bid and complete
specifications attached. There are two basic forms of competitive procurement, Request for Quote (RFQ)
and Request for Proposal (RFP). For all bids above $10,000 the State of Georgia Department of
Administrative Services (DOAS) requires posting to the Georgia Procurement Registry.
Request for Quotation (RFQ)
A Request for Quotation (RFQ) is a formal solicitation method that includes a well defined
specification or scope of work and contains all contractual terms and conditions. The RFQ solicits
sealed price quotations or bids from prospective vendors and seeks to obtain price quotes from
qualified vendors using the lowest quote as the determining factor for awarding the contract. Request
for Quotes should be used if the project lends itself to the creation of a clear and accurate Statement
of Work and the objective of the solicitation is to identify a vendor who can provide the required
specifications at the lowest possible cost.
Request for Proposal (RFP)
A Request for Proposal (RFP) is a formal solicitation method that seeks to leverage the creativity and
knowledge of business organizations to solve a unique problem. The RFP solicits sealed price
proposals from prospective vendors and seeks to obtain the best value for the state. The RFP
method does not use the cost of the project as the single determining factor, but, rather, uses a
combination of lowest cost plus best proposed solution to determine the award. Points are provided to
technical and financial proposals submitted. Contract awards are based on the highest points
received by submitted proposals. Committees are established to score the technical portion of the
RFP. Logistical Services will score the financial portion of the RFP. Request For Proposals should be
used if the project does not lend itself to the creation of a clear and accurate Statement of Work and
the objective of the solicitation is to identify a vendor who can offer the best possible solution to your
problem at the most reasonable cost.
2.5
Procurement by Emergency Purchase Order
An emergency is when academic, research, plant or technical personnel are idled or unable to perform
duties in the required time due to lack of materials or services. It should be noted that poor planning is
not considered an emergency.
2.6
Office Supplies from the statewide contract using the Purchasing Card
Office supplies should be ordered from the current statewide contract. The department Purchasing Card
should be used for all supply orders.
2.7
Procurement by Purchasing Card
The Georgia Gwinnett College Purchasing Card Program provides an optional purchasing procedure
regarding transactions for goods and services valued at $2499.99 or less, including shipping/handling
charges, insurance, etc. Purchases over this limit should continue to be processed in accordance with
established purchasing procedures. Taxes cannot be charged to your Visa Purchasing Card. No personal
purchases may be made through the use of this card. The name of the person listed on the card shall be
and is the only authorized user.
Please Note: Guidelines and policies established by the Board of Regents and the Georgia Department of
Administrative Services (DOAS) as well as the provisions of O.C.G.A. 45-10-1 et.seq. (State Employee
Code of Ethics, Conflicts of Interest, etc.) are mandatory.
The DOAS Policy Manual may be reviewed at:
://doas.georgia.gov/StateLocal/SPD/Docs_SPD_Cards/PCard_Policy.pdf
A Budget Manager and or designated employee may make application for participation in this program by
completing a purchasing card application and agreement form. The card will be issued in the name of the
College with your name listed as the user. The Budget Manager/employee supervisor is responsible for
any and all charges including unauthorized, personal, and inappropriate purchases made through the use
of the card by designated person(s) in their department.
The Budget Manager and or employee supervisor is responsible for seeing that the purchasing card will
be used to purchase supplies and materials from the appropriate account codes as defined in the Chart of
Accounts.
The card may not be used to purchase any of the following:
Maintenance or other service agreements

Entertainment, alcoholic beverages or food
Equipment that costs over $3000
Hazardous or radioactive material
Services or items provided by in-house departments such as Plant Operations, Print Shop,
Administrative Computing, etc.
Travel or travel related items.
Personal-use items such as radios, coffee pots, gifts, microwave ovens etc.
Postage stamps
Firearms or explosives
Services involving an employer/employee relationship
Items subject to Library Control

Holiday decorations and cards
Plants or cut flowers
Typing Services
Rental of equipment for periods exceeding 30 days
Gift Cards
For more detailed procedures refer to the Georgia Gwinnett College Visa Purchasing Card Application
located at: https://ggc.blackboard.com/bbcswebdav/xid-2747_4 (Faculty/Staff - Resources/Docs Logistics: GGC P-Card Agreement 2.9.09).
2.8 Purchases Made Under Research Grants and Agreements
All purchases under contracts, grants, or agreements are subject to State of Georgia and Federal
Purchasing Regulations, to Board of Regents of the University System of Georgia policies, and to
Georgia Gwinnett College policies.
Expenditures for obligations incurred under contracts, grants, or agreements cannot be made for
purposes other than those for which State funds can be expended, unless an exceptional type of
expenditure is specifically authorized and stated by the donor or grantor as a requirement of the grant,
contract or agreement.
2.9
Unauthorized Purchases
Unauthorized purchases are improper and illegal, and the purchaser or the department may be held
responsible for the incurred charges.
Examples of unauthorized purchases include, but are not limited to, any purchase over $4,999.99,
purchases of restricted items of any price (e.g. food or personal items), purchases requiring pre-approvals
without such approvals, and sequential, repetitive purchases made in an attempt to avoid the $5,000 bid
limit.
2.10
Order of Precedence
The State through the Department of Administrative Services maintains an order of precedence for the
source used for the purchasing of items and services. The Order of Precedence is shown in the Georgia
Procurement Manual as follows:
Tier 1 Mandatory Statewide Contracts
Tier 2 Existing State Entity Contracts
Tier 3 Statutory Sources of Supply Designated as Mandatory from Georgia Correctional Industries or
Georgia Enterprises for Products and Services.
Tier 4 Choice of, among others, Convenience Statewide Contracts or Open Market Purchases
2.11
Minority Suppliers
State Policy encourages the use of Minority and Small Business suppliers whenever possible.
2.12
Service Maintenance Agreements
Each department is responsible for requesting maintenance agreements for its equipment. Requests
should be forwarded to Purchasing at least sixty - (60) days prior to expiration of the current maintenance
agreement.
Maintenance agreements at Georgia Gwinnett College run for a one-year period. Maintenance
agreements are not automatically renewable.
2.13
Vehicle Purchases
College vehicles must be purchased from State Contracts and require pre-approval by the Board of
Regents, OPB, and DOAS Fleet Management. Contact the APO and or buyer for details on the most
current contracts and regulations.
2.14
Furniture Purchase
Departments should utilize existing State contracts for the purchase of furniture. Contracts can be
accessed here: http://www.usg.edu/fiscal_affairs/statewide_contracts/?view=F
2.15
Signature Requirements
All documents that require signature must be reviewed in advance of being signed. Only authorized
signatories may sign. The signing of un-reviewed documents or the signing of any documents by an
unauthorized person could make that individual personally liable for the obligations created.
3: Central Receiving and Warehouse
See procedures in Georgia Gwinnett Colleges Logistical Services Policies and Procedures - Faculty/Staff
Resource/Docs
4: Asset Management and Surplus Property Management
Equipment is defined in the University System of Georgias Business Procedures Manual as:
Fixed or movable tangible assets to be used for operations, the benefits of which extend beyond one
year from date of acquisition and rendered into service. Only equipment having a value of $5,000 or
greater shall be capitalized. Equipment having a value of $3,000 to $4,999 shall be expensed, but not
capitalized, and tracked in an inventory system.
The requirement of tracking all equipment having a value of $3,000 or greater is mandated by Official
Georgia Code.
Responsibility of All State Employees - Georgia laws pertaining to the disposition of state surplus property
can be found in the Official Code of Georgia Annotated, Title 50, Chapter 5, Article 4, Sections 140 - 146.
Violations of this code bring serious penalties. Any official, officer or employee of the state who disposes
of state property having a value of less than $200.00 in violation of Code Section 50-5-141 or 50-5-142
shall be guilty of a misdemeanor. If such property has a value of $200.00 or more, he/she is guilty of a
felony and upon conviction, will be punished by imprisonment for not less than one year, or more than five
years.
Property Control will conduct an actual physical inventory of all equipment annually. Departmental Budget
Managers are expected to maintain the integrity of their departmental inventory. The State Auditor will
also conduct random checks of departmental inventory to insure compliance with state law.
5: Risk Management
5.1
Insurance on College Owned Property
Georgia Gwinnett College property is covered by insurance under the following circumstances:
A dollar value greater than $1,000 (The deductible is $1,500.00 per occurrence)
Inventoried through Georgia Gwinnett College Asset Management
Stored in a locked room or protected by a lock-down device - for insurance coverage, there
must be proof of forced entry into the room where stored, or the lock down device must have
been broken or tampered with, and an official campus police report must be provided
Note: PERSONAL PROPERTY-property that is brought onto the college premises is not covered under
the State of Georgia Insurance Policy.
5.2
Reporting Property Loss
When a property loss occurs, contact Protective Services at (678) 407-5011 and the Risk
Manager at (678) 407-5869
5.3
Replacing Lost Property and Filing a Claim
See Georgia Gwinnett Colleges Logistical Services Policies and Procedures Faculty/Staff
Resource/Docs
5.4
Reporting of Accidents
See Georgia Gwinnett Colleges Logistical Services Policies and Procedures- Faculty/Staff
Resource/Docs
EMPLOYEE PURCHASING
UNDERGRADUATE ADMISSIONS
Admission Policy
It is the policy of Georgia Gwinnett College to create admissions requirements that fulfill the stated
mission of the college, by encouraging students of diverse levels of preparation, ethnicity, and age to
attend this institution and develop their full potential as individuals and members of the community.
These guidelines are in keeping with Georgia Gwinnett Colleges strong commitment to student success,
a process that begins when students first apply to the college and continues through graduation and job
placement. Georgia Gwinnett College complies with the access mission institution admission standards
established under University System of Georgia Board of Regents policies, and is committed to ensuring
that the admissions procedures implement these standards.
FINANCIAL NEEDS ANALYSIS

Also refer to APM SECTION 21.0 Financial Aid Office Policy and Procedures Manual.
TREATMENT OF STUDENT SUCCESS AND ENGLISH FOR ACADEMIC PURPOSES

COURSES
Student Success Courses

Student Success courses are non-credit courses but they do count as institutional load credit in the
semester in which they are taken. These courses do count for the students enrollment status for that
semester. However, they bear no quality points and no GPA hours. Therefore, they are not included in
SAP considerations. However, the attempted hours on these courses do accumulate for HOPE
scholarship eligibility checkpoints and will count toward the students HOPE GPA calculation.
Per federal regulation, a student is limited to one academic years (30 semester hours) of remedial
coursework in order to retain eligibility for financial aid funds.
English for Academic Purposes (EAP)

EAP courses are non-credit courses but they do count as institutional load credit in the semester in which
they are taken. These courses do count for the students enrollment status for that semester. However,
they bear no quality points and no GPA hours. Therefore, they are not included in SAP considerations.
However, the attempted hours on these courses do accumulate for HOPE scholarship eligibility
checkpoints and will count toward the students HOPE GPA calculation.
Per federal regulation, EAP courses do not count against the one academic year limit of non-credit
coursework for eligibility for financial aid funds.
Audit Courses
Students are not eligible to receive financial aid for audited courses. Audited courses are not included in
the number of hours attempted or earned for SAP consideration.
Repeated Courses
In the case of courses that are repeated, the higher grade will substitute for the lower grade on the
students academic degree evaluation. The higher grade will replace the lower grade in the computation
of the students GGC-GPA. However, the repeated course will be counted as an attempt for the maximum
timeframe component of 150% of the required number of hours for the degree program. NOTE: All grades
may be factored into the cumulative GPA in compliance with certain financial aid programs and certain
credentialing programs external to the College. A student will be limited to two repeats of a course (a
maximum of three attempts).
Probationary Periods
If a student fails to meet the quantitative and/or qualitative standards for academic progress, he/she will
be placed on financial aid probation for one year. If the student fails to meet the standards of academic
progress at the end of the probation period, the student will lose eligibility for financial aid for a period not
less than one term of enrollment in addition to any other consequences imposed by the College. The
student must demonstrate compliance with all standards of academic progress to regain eligibility for
financial aid.
In order for the student to meet the requirements of his/her probationary period, the student must meet
both the qualitative and quantitative standards for Satisfactory Academic Progress at the end of the one
year probationary period. If the student fails to meet the requirements for his/her probationary period, the
student will be ineligible to receive federal and/or state aid until he/she meets the appropriate
requirements for Satisfactory Academic Progress based on the GGC GPA and hours.
Appeals
Students who fail to meet Satisfactory Academic Progress may appeal his/her status based on
extenuating circumstances. Examples may include but are limited to health reasons, family reasons, or
personal reasons. The appeal must be submitted to the Director of Financial Aid (DFA) in writing prior to
the beginning of the term of enrollment in which aid would have ordinarily have been denied. The appeal
statement of the student should explain the extenuating circumstances. Documentation supporting the
students appeal must be submitted at the same time as the appeal. In addition, it is recommended that
letters of support from an academic mentor/faculty member and a relative, clergy, supervisor, or other
associate be submitted. A meeting with the DFA may be necessary. The decision of the DFA is final. If
a student is granted an appeal for SAP then the student will be placed on probation for the standard
probationary period of one year.
Refund Process for Students Receiving Federal Title IV Financial Assistance

Federal and State regulations assume that you earn your Federal financial aid awards and HOPE
directly in proportion to the number of days of the term that you attend until you withdraw. If you
completely withdraw from school during a term, the school must calculate according to a specific formula
the portion of the total scheduled financial assistance you have earned and are therefore entitled to
receive up to the time you withdraw. If you or GGC receives more assistance than you earn, the
unearned excess funds must be returned to the Department of Education or Georgia Student Finance
Commission for HOPE Scholarship. On the other hand, if you or GGC receives less assistance than the
amount you have earned, you may be able to receive those additional funds.
The portion of your Federal student aid or HOPE scholarship you are entitled to receive is calculated on a
percentage basis by comparing the total number of days in the semester to the number of days you
completed before you withdrew. For example, if you complete 30% of the semester, you earn 30% of the
assistance you were originally scheduled to receive. This means that 70% of your scheduled awards
remain unearned and must be returned to the Department of Education or the Georgia Student Finance
Commission. Once you have completed more than 60% of the semester, you have earned all (100%) of
your assistance. If you withdraw from GGC before completing 60% of the semester, you may have to
repay any unearned financial aid funds that were already disbursed to you.
If you received excess funds based on this calculation, GGC must return a portion of the excess equal to
the lesser of:
1) The students institutional charges multiplied by the unearned percentage of funds, or
2) The entire amount of the excess funds.
If GGC is not required to return all the excess funds, you must return the remaining amount. The order
that GGC and you must return these funds is as follows:
1) Unsubsidized Stafford Loan
2) Subsidized Stafford Loan
3)
4)
5)
6)
7)
Parent Loan (PLUS)

Pell Grant
Academic Competitiveness Grant
National SMART Grant
Other Title IV aid programs.
If you are required to repay loan funds, this is done in accordance with the terms of your loan promissory
note. If you must repay any grant funds, the law states that you are not required to repay 50% of the
grant assistance that you were calculated to repay. Any grant amount that a student must repay is
considered a grant overpayment and therefore must be repaid to appropriate federal and/or state
program. GGC will notify the appropriate federal and/or state program that a grant overpayment exists.
Students who owe a grant overpayment to a federal and/or state source will not be eligible for future aid
from those sources until the grant overpayment is resolved with that entity.
Example:
Student received Federal Title IV aid as follows: $1,750.00 in Subsidized Stafford Loan and $782.00 in
Pell Grant.
The student had $1,750.00 in institutional charges.
The student withdrew on day 25 of a semester having 112 days. The withdrawal date is the date the
student began the withdrawal process at GGC.
The student has earned 22.3% (25 days divided by 112 days) of the Title IV aid, which equals $564.64
(loans of $1,750.00 plus grant of $782.00 times 22.3%).
The student has unearned aid of $1,967.37 (total aid received of $2,532.00 minus aid earned of $564.64)
that must be returned to the federal programs.
The institution must return $1,359.75 ($1,750.00 institutional charges times 77.7% unearned aid); all of
this will be returned to the Subsidized Stafford Loan.
The remaining $607.62 (unearned aid of $1,967.37 minus amount institution returned of $1,359.75) must
be returned by the student. The student must repay $390.25 ($1,750.00 received in loan minus $1,359.75
returned to loan by institution) to the Subsidized Stafford Loan in accordance with the terms of the loan.
The student must return $108.68 to the Pell Grant Program. This calculated using the remaining
unearned aid of $607.62 minus $390.25 returned to loan funds by student equals $217.37 multiplied by
50% (students are required to return 50% of unearned grant funds).
Contact Information
Office of Financial Aid
Phone: 678-407-5701
Fax: 678-407-5747
ggcfinancialaid@ggc.usg.edu
http://www.ggc.edu/admissions/financial-aid
ACADEMIC STANDARDS OF PROGRESS

Course Load
Twelve (12) semester hours constitutes a full-time course load for each semester of enrollment. Any
enrollment of fewer than 12 semester hours constitutes a part-time course load for the semester of
enrollment. Students may enroll for up to 17 hours per semester without additional approval. Students
who desire to enroll in more than 17 hours must obtain approval from their major school. Approval must
be given in writing each semester.
Grading
Student progress in a course is measured at the end of each semester in the form of a grade assigned by
the course instructor based on the students completion of course requirements as stated in the course
syllabus. The grade for a course is officially recorded on the students academic transcript in the
Registrars Office. The student is notified of his/her final grades via the colleges web-based academic
records system. Final grades can be accessed by semester and reflect a semester grade-point average
as well as a cumulative grade-point average of all work completed at Georgia Gwinnett College. The
deadlines for grade submission may be found in the academic calendar.
Grading System
Georgia Gwinnett College complies with the University System of Georgia uniform grading system. The
final grades and their definitions are as follows:
Final Grade
A
B
C
D
F
WF
Definition
Excellent
Good
Satisfactory
Passing, but less
than satisfactory
than satisfactory
Failing
Withdrew Failing
Quality Points per Credit

Hour
4
3
2
1
0
0
The minimum passing grade for most courses is the D grade. ENGL 1101, ENGL 1102, MATH 1111 (or
equivalent courses) and all Student Success courses must be passed with a minimum grade of C.
Courses in Area F of the Common Core as well as all courses in the students major must be passed with
a minimum grade of C. In addition, courses that are pre-requisites to other courses require a C or
better to meet the pre-requisite requirement.
Symbols Not Included in Determining the Grade Point Average
See Board of Regents Policy Manual Section 3.5.2
The following grade symbols will be used in the cases indicated but will not be included in computing the
students grade-point average:
I = indicates an incomplete grade for the course due to non-academic reasons which
prohibited the student from completing the requirements for a course. The assignment of the I
grade is at the discretion of the course instructor but should only be assigned if the student has
completed satisfactory work up to the last two weeks of the semester then faced extreme
personal hardships in completing the semester. Prior to the last two weeks of the semester, the
grade assigned should be W or WF.
Assignment of an I grade indicates that the instructor and the student have worked out
a plan for completing the remaining course requirements unless otherwise stated in the
incomplete contract. The deadline for removing an I grade is the last day of the following
semester. If the I grade is not removed within the defined time period, the I converts to a
grade of F and is then factored into the students grade-point average. Requests for the
approval of extensions must be made to the office of the dean.
IP = indicates a student has made progress in a Student Success course, but not
sufficient progress to meet the requirements for the next course in the Learning Support
sequence. The IP grade is not included in the calculation of the students grade-point average.
K = indicates credit given by external examination (CLEP, AP, etc.). The K grade is not
included in the calculation of the students grade-point average.
S = indicates successful completion of the Regents Writing Skills course and/or the
Regents Reading Skills course and successful completion of the corresponding Regents Test.
The S grade is not included in the calculation of the students grade-point average.
U = indicates unsuccessful completion of the Regents Writing Skills course and/or the
Regents Reading Skills course and unsuccessful completion of the corresponding Regents Test.
The U grade is not included in the calculation of the students grade-point average.
V =indicates that a student was given permission to audit this course. Students may not
transfer from audit to credit status or vice versa. Students may register, however, on a credit
basis for a course that has previously been audited.
W = indicates that a student was permitted to withdraw without penalty. Withdrawals
without penalty will not be permitted after midsemester except in cases of hardship as determined
by the Registrar.
WF = indicates withdrawal with penalty (0 quality points are factored into the grade-point
average). WF is assigned for withdrawal after midsemester (except for cases of hardship as
determined by the Registrar).
WM= indicates a student was permitted to withdraw under the Board of Regents policy
for military service refunds. The use of this symbol indicates that this student was permitted to
withdraw without penalty at any time during the term.
Grade Point Average
The cumulative grade point average will be calculated by dividing the number of hours scheduled in all
courses attempted in which a grade of A, B, C, D, F or WF has been received into the number of grade
points earned on those hours scheduled. The cumulative grade point average will be recorded on the
student's permanent record. Institutional credit shall in no way affect the cumulative grade point average.
The grade point average is computed by multiplying the quality points earned by the credit hours of each
course and dividing the total quality points earned by the total credit hours attempted. Below is an
example of the GPA computation for a 12 credit hour semester load where the grades earned were an
A, two Bs, and a C:
3 sem hrs of B
3 sem hrs of A
3 sem hrs of B
3 sem hrs of C
12 hrs
=3x3=
=3x4=
=3x3=
=3x2=
9 quality points
12 quality points
9 quality points
6 quality points
36 total quality points
36 quality points 12 hours attempted = 3.0 GPA

Grade Changes
Errors in grades must be reported to the Office of the Registrar immediately. In general, no grade
changes will be made after the end of the next semester after the grade was assigned, except with the
approval of the Dean or Director. No requests for grade changes will be considered beyond the end of
the following semester in which the grade was assigned. A petition for a grade change will not be
accepted after the date of graduation.
Mid-Term Grades
Instructors will post mid-term grades to the students web-based academic record, but the mid-term
grades do not calculate into the students grade point average for that semester or into the students
cumulative grade point average. The mid-term grade on a course is not an official grade report and
therefore is not permanently recorded on the students academic transcript; it is a periodic evaluation of
the students progress in a course in the middle of the semester.
Grade Point Average Upon Academic Renewal
University System of Georgia undergraduate students who have been readmitted or reinstated after a
period of absence of five (5) calendar years or longer are eligible for academic renewal. Academic
renewal for the student signals the initiation of a new grade point average to be used for determining
academic standing. This provision allows University System of Georgia degree-seeking students who
earlier experienced academic difficulty to make a fresh start and have one final opportunity to earn an
associate or bachelors degree.
Procedures:
1) All previously attempted coursework continues to be recorded on the student's official transcript.
a. A Renewal GPA is begun when the student resumes taking coursework following approval for
Academic Renewal.
b. The Academic Renewal GPA will be used for determining academic standing and eligibility
for graduation.
c.
i)
To earn a degree, a student must meet the institution's residency requirements after
acquiring academic renewal status.
ii)
At least 50% of work toward a degree must be completed after the granting of Academic
Renewal status for a student to be eligible for honors at graduation.
Academic credit for previously completed coursework -- including transfer coursework -- will
be retained only for courses in which an A, B or C grade has been earned.
i)
Retained grades are not calculated in a Renewal GPA. Such credit is considered in the
same context as transfer credit, credit by examination, and courses with grades of "S."
ii)
Courses with D or F grades must be repeated at the Academic Renewal institution if they
are required in the student's degree program. Further, all remaining courses for the
current degree objective must be completed at the Academic Renewal institution, i.e., no
transient credit will be accepted.
iii) Applicability of retained credit to degree requirements will be determined by the degree
requirements currently in effect at the time Academic Renewal status is conferred on the
student. Specific institutional program regulations must also be met.
2) A student can be granted Academic Renewal status only one time.
3) Transfer Credit
a. Suspended/dismissed students: a student who has been suspended/dismissed from a

System institution and has attended one or more System institutions during the period of
suspension/dismissal will not be eligible for Academic Renewal.
b. Non-suspended/dismissed students: a student who has not been suspended/dismissed from
a system institution but who has been absent from that institution five years or more and who
has attended a school other than that institution may choose only one of the following
options:
i)
A student may return to the same institution subject to all relevant transfer and reentry
policies. No renewal GPA is calculated and transfer credit will be granted for applicable
courses taken during the absence.
ii)
A student may apply for Academic Renewal. If Academic Renewal status is approved, no
transfer credit will be granted for coursework completed during the absence.
4) Any scholastic suspensions which occurred in the past shall remain recorded on the student's
permanent record. If a suspension (either first or second) is on the record and the student
encounters subsequent academic difficulty after having been granted Academic Renewal, the
next suspension would subject the student to dismissal.
5) If a student does not request Academic Renewal status at the time of re-enrollment after a five
year or greater period of absence, the student may do so within three semesters of re-enrollment
or within one calendar year, whichever comes first.
a. The Renewal GPA begins with the semester following re- enrollment.
6) Reentry into any program is not automatic.
7) If a student is denied Academic Renewal and subsequently does not re-enroll, he/she may
resubmit an Academic Renewal application after no fewer than three semesters have passed
since the initial petition.
8) Each System institution shall establish specific evaluative criteria and specific procedures for
evaluating an application for Academic Renewal.
9) The granting of Academic Renewal does not supersede financial aid policies regarding
Satisfactory Academic Progress.
10) The granting of Academic Renewal does not supersede the admissions requirements of certain
programs, e.g., teacher education, nursing, which require a specific minimum grade point
average based upon all coursework.
11) Any currently enrolled student who has experienced an interrupted five year (or longer) period of
nonattendance at the institution in which he/she is currently enrolled, may apply for an Academic
Renewal GPA.
a. For currently enrolled students, there is a one year "window of opportunity" for requesting
Academic Renewal status commencing with the effective date of this policy.
b. The Academic Renewal GPA will include all coursework taken since re-enrollment.
12) This policy becomes effective upon the date of favorable action by the Board of Regents.
REGISTRATION
Registration periods are published on the website at www.ggc.usg.edu and additional notification is sent
to students via the approved Georgia Gwinnett College student email address and through the Georgia
Gwinnett College student newsletter. Students should consult with their mentor prior to choosing and
registering for classes each semester.
Drop/Add
Dropping and Adding Courses Students may drop or add courses without penalty during the designated
drop/add period for each semester or term within a semester. See the academic calendar for specific
dates for drop/add. A course that is dropped during the drop/add period will not generate an official record
of enrollment in the class. When adding a course, the student should complete this process online unless
the student has a registration issue that requires additional approval. For special requests that require an
approval from a faculty, dean or other area of the college, students should see the appropriate school
office to obtain the approval and override. Overrides may be completed by the academic office or may
require completion of a drop/add form. Forms for dropping or adding may be found on the Registrars
website.
Withdrawal from College
Students may find that there is a need to withdraw from a class after the drop/add period for the
semester. The students academic advisor should be consulted prior to withdrawal. Once it is determined
that a withdrawal is necessary, the student should complete the drop/add form to withdraw from a course.
The advisor needs to sign for course withdrawals after drop/add and prior to mid-term and will result in a
grade of W. Course withdrawals will not generate a refund of tuition. Any course withdrawals that occur
after mid-term will be awarded a WF unless special circumstances exist where a hardship has been
established. The student must petition for a hardship withdrawal. Documentation along with advisor
approval should be submitted to the Registrars Office for review and decision.
Occasionally students may need to withdraw from college for the semester. To withdraw from class, a
student should complete the College Withdrawal Form which can be found on the Registrars website.
The date the student begins the schools withdrawal process is based on when the advisor signs the
withdrawal form. In addition, refunds for complete withdrawal will be calculated based on the date the
students advisor signs the withdrawal form to Georgia Gwinnett College. Note: Students receiving
financial aid should contact the Financial Aid office. Grade assignments for withdrawal from Georgia
Gwinnett will be the same as the above for course withdrawals.
Auditing Courses
The auditing of courses will be permitted for regularly enrolled students who have obtained the approval
of their adviser. Proper paperwork obtained in the Office of the Registrar must be filed before the end of
late registration drop/add. Such courses count at full value in computing the students course and fees
load, and the students name should appear on the official class rolls of the courses audited. The courses
being audited should also appear on the students approved schedule of courses. No credit is granted for
courses scheduled on an auditing basis, and students are not permitted to change to or from an auditing
status except through the regular procedures for schedule changes. The grade for auditing is V (visitor),
and this grade should at no time be changed to a W on the basis of the auditors attendance in the
course. The grade of V will have no effect upon the students grade-point average, and students will not
be permitted to have the audit grade changed at any future date.
Repeated Courses
In the case of courses that are repeated, the higher grade will substitute for the lower grade on the
students academic degree evaluation. The higher grade will replace the lower grade in the computation
of the students GGC-GPA. However, the repeated course will be counted as an attempt for the maximum
timeframe component of 150% of the required number of hours for the degree program.
NOTE: All grades may be factored into the cumulative GPA in compliance with financial aid programs
and credentialing programs external to the College. Each student will limited to two repeats of a course
(a maximum of three attempts). Students who wish to repeat a course after three attempts must meet with
the Dean. It is at the Deans discretion if the student remains in good standing.
Academic Standing
Class designation is generally based on the number of hours the student has earned in courses offered at
Georgia Gwinnett College or transferred from other educational institutions. Following is a general
explanation of class designation.
Freshman:
Sophomore:
Junior:
Senior:
A student who has earned fewer than 30 hours of credit.

A student who has earned 30 to 59 hours of credit.
A student who has earned 60 to 89 hours of credit.
A student who has earned 90 or more hours of credit.
Class designation does not necessarily reflect the students readiness to graduate or progress in their
chosen program of study.
Good Standing Georgia Gwinnett College seeks to provide ample opportunities for all students to fully
realize their academic potential and goals. In turn, all students attending Georgia Gwinnett College are
expected to maintain certain academic standards that are outlined in the table below. A student is in
good academic standing if their cumulative Georgia Gwinnett College grade point average is at or above
the Minimum Cumulative Georgia Gwinnett College grade point average for the number of semester
hours attempted plus transfer hours. These standards stress the importance of successful performance
by students to maintain an academic status of good academic standing. Students who hold office in any
college club, organization, or who participate in athletics must be in good academic standing.
Semester Hours Attempted
Including Transfer Hours
0-15
16-30
31-45
More than 45
Minimum Cumulative GPA

(Georgia Gwinnett College Credit Only)
1.50
1.60
1.80
2.00
Academic Warning If a student in Good Academic Standing fails to maintain the appropriate Minimum
Cumulative Georgia Gwinnett College GPA, they will be placed on Academic Warning. The student will
receive a written notice alerting them that a continued deterioration in academic performance will result in
Academic Probation. The student will also be required to meet with their advisor to implement a plan for
improvement before registering for the subsequent semester as a way to promote academic progress and
student success. Students will have one semester to raise their GPA to the appropriate Minimum
Cumulative Georgia Gwinnett College GPA and return to Good Academic Standing.
Academic Probation Students will be placed on academic probation if they fail to achieve the
appropriate minimum cumulative Georgia Gwinnett College GPA for two consecutive semesters. A
student on academic probation will be restricted to a maximum of 14 semester hours of course work in
the subsequent semester of enrollment and may not represent the college in any official capacity (student
organizations, athletics, etc.). Students on Academic Probation may also be subject to a loss of certain
financial aid funds and should check with the Financial Aid Office regarding Satisfactory Academic
Progress regulations for Financial Aid. Students will remove themselves from probation by raising their
GPA to the appropriate minimum cumulative Georgia Gwinnett College GPA.
Continued Probation Students who earn a 2.00 GPA during any semester in which they are on
Academic Probation, but do not raise their Georgia Gwinnett College -cumulative GPA sufficiently to be
removed from probation, will continue on Academic Probation and thereby avoid Academic Suspension.
Academic Suspension A student who fails to a) remove themselves from Academic Probation or b)
meet the requirements of Continued Probation will be placed on Academic Suspension. A student on
Academic Suspension will be prohibited from taking courses or participating in college level activities for
the subsequent semester (excluding the entire summer term). After this absence, the student may apply
for readmission to the college through the Admissions Committee. Students readmitted following an
Academic Suspension are placed on Academic Probation and are subject to the cumulative GPA
requirements listed above. Any exceptions to this policy must be appealed to the Vice President for
Academic and Student Affairs.
Academic Dismissal
Students who are placed on Academic Probation returning to the college after Academic Suspension
during their tenure at the college, and who fail either to remove themselves from this status or to meet the
requirements of Continued Probation will face Academic Dismissal. A student on Academic Dismissal will
be prohibited from taking courses or participating in college-related activities for one calendar year from
the end of the semester in which the dismissal occurred, after which the student may apply for
readmission to the college using the procedures followed by any new student. Students readmitted
following an Academic Dismissal are placed on Academic Probation and are subject to the cumulative
GPA requirement listed above. Students who receive a second Academic Dismissal will not be eligible
for readmission to Georgia Gwinnett College. Any exceptions to this policy must be appealed to the Vice
President for Academic and Student Affairs.
Dismissals from Other Institutions
A student serving a dismissal or similar penalty from another institution must serve that time and not be
allowed to attend Georgia Gwinnett College until their penalty has expired. If a student has been
permanently suspended from another institution, the Admissions Committee will process the student like
any other transfer student who appeals the denial of admission to Georgia Gwinnett College. Any
exceptions to this policy must be appealed to the Vice President for Academic and Student Affairs.
RECOGNITION OF SCHOLARSHIP
Presidents List -- The Presidents List may include undergraduate students who achieve a 4.0 semester
GPA in 12 or more hours. All work must be taken on a letter-graded basis and students must be in good
academic standing. This distinction is noted on the academic transcript. Students will not be eligible for
the Presidents List by virtue of repeated courses. A student who has been found responsible for a
violation of the Academic Integrity Policy is not eligible for the Presidents List.
Deans List -- The Deans List may include students who complete 12 semester hours or more and
achieve a minimum term grade-point average of 3.60 or higher. All work must be letter-graded with no
grade below a C and students must be in good academic standing. Part-time students achieve Deans
List status if they complete at least 8 hours to 11 credit-bearing hours on a letter-graded basis, earn no
grade below a C, and attain a grade point average of 3.6. Students are not eligible for the Deans List by
virtue of repeated courses. A student who has been found responsible for a violation of the Academic
Integrity Policy is not eligible for the Deans List.
Degrees
Georgia Gwinnett College offers baccalaureate degrees in Bachelor of Arts, Bachelor of Science,
Bachelor of Business Administration, and Bachelor of Science in Education. Bachelor of Art (B.A.) majors
include English, History, and Political Science. Bachelor of Science (B.S.) majors include Criminal
Justice, Exercise Science, Information Technology, Math, Psychology, and Biology. The Bachelor of
Business Administration (BBA) major is Business Administration.
Commencement ceremonies are scheduled on commencement weekends in December and early May.
Although students may complete requirements for graduation during any semester, degrees and
diplomas will not be officially conferred until the graduation ceremonies. The official date when the
student has completed requirements for the degree will be specified on the student's permanent record.
All students are required to participate in graduation exercises. Students who cannot attend for some
reason known in advance of the ceremony must request to be excused from this requirement by obtaining
and completing the appropriate form available in the registrar's office. All necessary signatures must be
obtained by the student who should then return the In Absentia Form to the registrar's office. Students
who graduate in absentia will be charged an administrative fee to cover the cost of processing their
request and sending their diploma through registered mail.
Students must submit their application for graduation by the graduation application deadline. Please refer
to the Calendar of Academic Activities for deadline dates. The graduation fee covers the cost of the
diploma, cap, and gown, as well as other administrative costs associated with graduation.
In order for Georgia Gwinnett College to confer a baccalaureate degree, the following general
requirements must be met:
1) The student must submit the graduation application to the Office of the Registrar by the
application deadline.
2) Students must pay a $50 graduation fee.
3) The student must satisfactorily complete a minimum of 123 semester hours of college work.
4) Students must maintain a minimum cumulative grade point average of 2.0. Some majors require
a higher minimum grade point average. Consult the appropriate department section for specific
requirements.
5) Students must maintain a minimum cumulative grade point average of 2.0 in all course work
required for their major. Some majors require a higher minimum major grade point average.
Consult the appropriate department section for specific requirements.
6) Students must complete a minimum of 31 semester hours of regular coursework in residence at
Georgia Gwinnett College. Georgia Gwinnett College requires all students to complete at least
25% of their overall semester hours of credit in residence prior to graduation. A student is defined
to be "in residence" when he/she is taking Georgia Gwinnett College courses. Transient courses
taken at another institution and courses transferred from other colleges are not considered to
qualify a student as "in residence."
Typically, the last thirty-one (31) semester hours of a student's academic program satisfies the
requirement to be "in residence." Alternative arrangements to using the last thirty-one (31)
semester hours of the students academic program must be approved by the appropriate School
Dean with notification of the approval sent to the Registrars Office.
Under no circumstances will a student be permitted to graduate from Georgia Gwinnett College
without satisfying the in residence requirement.
7) Students should complete the requirements for general education and upper division major
requirements which can be found in the program completion and the programs of study sections.
Graduation with Honors
Students graduating from Georgia Gwinnett College may qualify for one of three honors designations.
Eligibility for one of these honors designations will be based on the cumulative GPA at the point of
completion of all course work. The appropriate honors designation will be noted on the students diploma
as well as on the students academic transcript from Georgia Gwinnett College.
Cum Laude:
Magna Cum Laude:
Summa Cum Laude:
Cumulative Georgia Gwinnett College -GPA = 3.50 to 3.74

TRANSCRIPT REQUESTS
Copies of students records may be obtained from the Registrars Office upon submission of a written
request by the student. Transcripts requiring normal processing time (a maximum of two weeks) are
furnished free of cost as a benefit to Georgia Gwinnett College students. A special rush service for
transcript issuance within 24 hours is available at a cost of $10 per transcript. A transcript processed on
a rush basis and sent by overnight mail will cost $25. Students may incur additional charges for overseas
transcript requests sent by overnight mail. Transcript fees must be paid prior to processing, and
transcripts are issued only if a students account is paid in full and no other holds restrict the students
account or registration. Transcript requests received by fax will be processed provided that the request
contains the students signature, relevant information concerning the transcript request, and transcript
processing fee arrangements. Copies of transcripts will not be faxed to the student or specified
institutions. Such copies are not considered official transcripts and Georgia Gwinnett College cannot
assume responsibility for the confidentiality of such records. Official copies of appropriate records will be
available for issuance to other individuals, corporations, other educational institutions, and prospective
employers on the same basis upon submission of a written request by the student desiring release of the
records. Transcripts may be requested using Banner Web by selecting Request Printed Transcript
under the Student Records menu. A printable transcript request form is also available on line at
http://www.ggc.usg.edu/index.php/Admissions-Registrar-Forms/Docs.html. Unofficial transcripts may be
printed by the student from their Banner Web account.
VEHICLE REGISTRATION AND PARKING

All vehicles must be registered to park on campus. Student decals may be obtained in the Office of
Parking Services in Building A. There is no additional charge for parking decals since a parking fee is
assessed with other student fees. Decals must be displayed on the rear window.
Hours of Operation
Monday - Friday:
Saturday:
Sunday:
7:00 a.m. - 11:00 p.m.

7:00 a.m. - 7:00 p.m.
12:30 a.m. - 5:00 p.m.
Parking regulations are designed to make parking and traffic at Georgia Gwinnett College as convenient
and safe as possible. Students are permitted to park in designated "Student Parking" areas only.
Students should not park in "Visitor or Faculty designated spaces. All parking regulations are enforced
24 hours a day.
STUDENT FIELD TRIP AND OFF CAMPUS EVENT POLICY

Participation in field trips/off campus events provides students the opportunity to engage in meaningful
learning outside the classroom, and as such, these trips are a valuable part of the college experience.
Such outings permit students to integrate theoretical aspects of learning with practical applications and
observations in environments other than the classroom. These experiences thus afford students an
alternative means of applying knowledge.
Certain guidelines need to be followed to ensure that students gain the most from participation in field
trips.
1. Attendance on field trips/off campus events is optional, and students will not be penalized if they
do not attend.
2. Alternate assignments may be given in lieu of a students participation in field trips/off campus
events where said participation would have derived extra credit or other course points.
3. Students who choose to go on field trips must contact the professors of the other classes which
will be affected by their participation on the field trip prior to going on the field trip. However,
participation on field trips does not exempt students from completing the work which is assigned
in the classes that will be missed, nor does it provide a reason for students to miss tests, exams,
or other graded work which is performed in the classes that will be missed.
4. Students who are absent because of participation in college-approved activities (such as field
trips and extracurricular events) will be permitted to make up the work missed during their
college-approved absences, provided that the student discussed with and obtained approval from
the instructor to make up the work missed prior to the student's going on the field trip.
5. The field trip originator will ensure that the students who attend field trips complete the
appropriate waivers and forms.
The faculty member/field trip originator should deliver copies of the waiver forms to the Deans/Directors
office for appropriate filing prior to or within five business days after returning from the field trip or off
campus event/project.
STUDENT INSURANCE
Georgia Gwinnett College students enrolled in 6 or more credits per term can participate in a Voluntary
Student Insurance program underwritten by Pearce and Pearce, Inc. of Florence, South Carolina.
Enrollment is open to students, their spouses and dependent children. More details can be obtained by
visiting the GGC Enrollment Management office, or by email at ggc@studentinsurance.com or by going
on line to www.studentinsurance.com.
IMMUNIZATION DURING AN OUTBREAK/EPIDEMIC

During an epidemic or a threatened epidemic of any disease preventable by immunization on the Georgia
Gwinnett College campus, and when an emergency has been declared by appropriate health authorities
of this state, the president of Georgia Gwinnett College is authorized, in conjunction with the Chancellor
of the University System of Georgia and appropriate health authorities, to promulgate rules and
regulations specifying those diseases against which immunizations may be required.
Any individual who cannot show proof of immunity or adequate immunization and refuses to be
immunized shall be excluded from Georgia Gwinnett College and any institution or facility of the
University System of Georgia until such time as he/she presents valid evidence that he/she is immunized
against the disease or the epidemic/threat no longer constitutes a significant public health danger.
IMMUNIZATIONS POLICY
IMMUNIZATION REQUIREMENTS FOR STUDENTS

In addition, GGC has developed the following immunizations policy:
Immunizations Policy
Georgia Gwinnett College requires proof of immunizations for all new students (first-year, transfers, and
others) as directed by policy consistent with recommendations provided by the Advisory Committee on
Immunization Practices, developed collaboratively by the Board of Regents of the University System of
Georgia and the Division of Public Health of the Georgia Department of Human Resources. Such policies
shall be on file in each institution's office of student affairs.
Information is available to every new student regarding required and recommended immunizations using
information developed by the Division of Public Health in concert with the Office of Student Services of
the Board of Regents of the University System of Georgia.
Specific colleges or departments, with concurrence of the president and the Chancellor, may require
some immunizations not required for all new students by this policy. Institutions are also authorized to
impose additional immunization requirements for students when, in the opinion of the president of the
institution and with concurrence of the Chancellor and appropriate public health authorities, there is a
substantial risk of exposure to other communicable diseases preventable by vaccination.
Pursuant to legislation, all students residing in campus housing are required to sign a document stating
that they have received a vaccination against meningococcal disease or reviewed the information
provided by the institution.
CLASSROOM VISITORS POLICY

Faculty members have the right to allow or deny visitors to their classrooms, except for authorized GGC
personnel or external visitors who have been authorized by the administration to visit for a valid business
purpose. Faculty should give their designated Dean the courtesy of sufficient advance notice when
inviting high profile visitors to class. The Office of Enrollment Management may bring prospective
students and other guests to classroom sessions, and as a courtesy, will notify instructors in advance of
these visits. Occasionally a student may wish to bring a visitor to campus for participation in various
events. The following requirements are applicable to all guests who wish to visit instructional areas while
a class is in session.
1. Visitors entering the classroom environment must comply with all GGC institutional policies and
procedures.
2. Students must obtain prior permission from the instructor before allowing visitors to enter the
classroom. Approval or denial of a students request is within the sole discretion of the instructor.
This policy is applicable to students wishing to have adults and/or children visit classroom
sessions.
3. Even with prior permission, instructors retain the right to ask a students visitor(s) to leave the
classroom should it be deemed necessary or appropriate by the instructor. If a visitor does not
leave the classroom when requested, the instructor may contact GGC security for assistance.
4. Although visitors may generally observe classroom sessions, visitor participation in activity
classes, laboratory sessions or studio work is discouraged, unless the visitor has been invited into
the class as part of the curriculum. Visitor participation in other types of classroom activities may
be approved or denied by the instructor.
5. Child visitors must be under the supervision of their adult sponsor at all times. Children may not
visit a class if they are ill. Nor may children be admitted to a classroom or lab area where
dangerous substances or equipment are stored.
6. No animals are allowed in classrooms or other instructional areas, except for service animals
aiding a person with a disability. In accordance with ADA standards, Effective March 15, 2011,
Service animal means any dog that is individually trained to do work or perform tasks for the
benefit of an individual with a disability, including a physical, sensory, psychiatric, intellectual, or
other mental disability. Other species of animals, whether wild or domestic, trained or untrained,
are not service animals for the purposes of this definition."
7. Students who invite visitors into the classroom or lab environment are expected to explain
applicable rules, including but not limited to safety related policies and practices.
8. By entering the classroom environment, all visitors accept assumption of the risks of exposure to
normal classroom/lab exercises and/or related experiments.
If you have any questions concerning the GGC Classroom Visitor Policy, please contact the Office of the
Vice President for Academic and Student Affairs.
STUDENT ATTENDANCE POLICY

Instructors are required to publish this policy in their syllabi:
The classroom experience is a vital component of the college learning experience. Interaction with
instructors and with other students is a necessary component of the learning process. Students are
expected to attend regularly and promptly all class meetings and academic appointments. Students who
are absent from classes bear the responsibility of notifying their instructors and keeping up with class
assignments in conjunction with instructor provisions in the course syllabus. An individual instructor
bears the decision as to whether a students absence is excused or unexcused and whether work will be
permitted to be made up; the decision of the instructor in this case is final. Students who are absent
because of participation in college-approved activities (such as field trips and extracurricular events) will
be permitted to make up the work missed during their college-approved absences, provided that the
student discussed with and obtained approval from the instructor to make up the work missed prior to the
student's going on the field trip.
Individual instructors may establish additional attendance requirements appropriate to their courses
context, e.g., lab attendance.
A student whose class schedule would otherwise prevent him or her from voting will be permitted an
excused absence for the interval reasonably required for voting.
STUDENT VOTING PRIVILEDGES

OFFICE HOURS
Instructors and students should make every effort to be available for discussion of the students academic
standing and other course-related subjects Both parties are responsible for agreeing to a mutual time for
meeting and the preferred means of communication.
COURSE EVALUATIONS
Evaluation of the academic experience is a partnership between the student and faculty. Course
evaluations are an important part of the process that aids both students and faculty Students are
expected to evaluate the course and instructor for each class taken each semester. All responses are
always anonymous and used to assess the educational experience at Georgia Gwinnett College.
REGENTS TEACHING AND SERVICE TO STUDENTS AWARD

The Regents Teaching Excellence Award and the Regents' Scholarship of Teaching and Learning Award
recognize the finest among the University System of Georgia's full-time instructional faculty for their
demonstrated educational excellence in teaching and in the scholarship of teaching and learning.
Nominees shall have a documented record of superlative teaching as well as a strong commitment to
impacting student learning and the academic success of students. One (1) faculty member and one (1)
department from each University System of Georgia institution may be nominated for each of the above
awards; the nomination guidelines and submission procedures for each award are announced annually.
REGENTS WRITING AND READING SKILLS REQUIREMENT

GEORGIA GWINNETT COLLEGE ONLINE COMPETENCY TEST

Georgia Gwinnett College has established standards and criteria for demonstrating competency in writing
and in reading. Students at Georgia Gwinnett must meet these standards in one of two ways: (1) by
successfully completing the GGC Online Competency Test, or (2) by meeting criteria for exemption as
described in the following guidelines.
These criteria and the procedures for each of the methods for demonstrating competency are described
in detail below.
Those students who are exempt from taking the GGC Online Competency Test must meet one of
the following criteria:
1.
The student must have successfully completed the Regents Writing and Reading Skills Test.
2. The student must have successfully completed English 1101 or English 1102 with a final grade of
C or better at Georgia Gwinnett College or any other USG institution.
The following guidelines describe the GGC Online Competency Test:
1.
Students are required to successfully complete the Online Competency Test with a score of 70%
or greater before the completion of 90 earned semester hours OR within two (2) semesters of
transfer with 55 or more hours of earned semester credits.
2. Students can take the test up to three times.

3. If the student is not successful after taking the test three times, he/she will be required to enroll in
a 1 credit online course at GGC. The student will be financially responsible for the payment of
the 1 credit course.
4. There will be no fee for the initial test. The fees for each of the subsequent two tests which
students are allowed to take if they do not successfully complete the first test will be $10 for each
test.
5. Students who are not exempt from the test based on the criteria stated above will not be awarded
their degrees unless they have successfully completed the GGC Online Competency Test.
The following are the learning outcomes of the GGC Online Competency Test:
1. Students will demonstrate proficiency in analyzing and evaluating forms, arguments, and
rhetorical strategies of texts.
2. Students will demonstrate the ability to identify and use appropriate tone, diction, style and
format for diverse audiences.
3. Students will demonstrate the ability to argue a stance, support a position, answer a question,
or solve a problem using sound and relevant evidence appropriate to purpose and audience.
The format of the test is described below:
1. It is an untimed test taken on computers in the Testing Center.
2. The scenarios to which the student will listen and the articles which the student will read are The
student will provide written responses to the prompts/questions.
3. Use of dictionary and spell check is permitted.
4. The student must score at least 70% or above; the grade will be a Pass/Fail grade.
5. The test is administered by the Office of Testing.
There are three randomly accessed versions of the test.
STUDENT SUCCESS COURSES IN ENGLISH, READING AND MATH

The following is a list of the courses that are offered in Student Success English, reading and
mathematics at Georgia Gwinnett College:
ENGL 0099
READ 0098
MATH 0099
Student Success English Pre-College Composition

Student Success Advanced Reading Skills
Student Success Pre-College Algebra
3 hours
4 hours
4 hours
Student Placement Test Scores Relative to Course Placement

New students (with fewer than 30 semester hours) are required to demonstrate proficiency in Reading,
English and Math to register for college level courses. Those entering without transferable English credit
(ENGL 1101) and scores below acceptable SAT/ACT minimums will be required to take the COMPASS
Placement Exam or the COMPASS EAP Placement exam to determine the appropriate level of
coursework.
Those with scores that do not meet specific requirements are required to complete appropriate Student
Success courses to assist them in gaining the required skills. The chart below shows the minimum
requirements for each of the tests and the appropriate course(s) based upon the test score.
Test Type
Minimum Score
Course Equivalent
SAT Critical Reading

SAT Math
480 or greater
460 or greater
ENGL 1101
College Math
ACT English
ACT Math
21 or greater
19 or greater
ENGL 1101
College Math
COMPASS Reading
74 or greater
62-73
61 or less
Exempt
READ 0098
Not eligible for admission
COMPASS English
80 or greater
60-79 & Writing Score 2
60-79 & Writing Score 1
32-59
31 or less
ENGL 1101
ENGL 1101
ENGL 0099
ENGL 0099
COMPASS Algebra
81-100
37-80
20-36
19 or less
MATH 1113/Precalculus
MATH 1111/College Algebra
MATH 0099
College Algebra Test
0-50
51-100
0-50
51-100
MATH 1111/College Algebra

MATH 2200/ Calculus I
Trigonometry Test
Note: If a student places into all three learning support courses (ENGL 0099, READ 0098, MATH 0099),
the student is not eligible for admission to Georgia Gwinnett College
Advisement
The Student Success Program provides a sequence of studies and academic support services.
Consequently, a major purpose of the program is to assist students with developing their personal goals
and appropriate curriculum plans. Special academic advisement and assignment of a faculty mentor are
provided to speed the students' progress toward enrollment in college credit courses.
Student Success Courses Take Priority
During each semester of enrollment a student must first register for all required Student Success courses
before being allowed to register for other courses. This policy also applies to part-time students.
There are two exceptions:
When two Student Success areas are required and the student is enrolled in at least one
of those areas, other approved courses may be taken instead of one of the required
Student Success courses.
If the Student Success course is not available, a student may enroll in a degree credit
course if the student has met the course prerequisite, subject to written approval by the
Appropriate Dean, Vice President of Academic and Student Affairs or the President.
Prerequisites for College-Level Classes

Student Success Courses can restrict the range of collegiate level courses students may take. For
example, students must exit or exempt Student Success reading as a prerequisite for social, natural, and
physical science courses. Students must exit or exempt Student Success English and reading as
prerequisites for college-level English. Students must exit or exempt Student Success reading, English,
and mathematics as a prerequisite for sciences. All Student Success students should refer to the specific
course prerequisites listed in the course catalog before registering for collegiate level courses, or consult
their faculty mentor or advisor.
30-Hour Rule
Students who have accumulated 30 semester hours of college-level credit and have not successfully
completed required Student Success courses may enroll only in Student Success courses until
requirements are successfully completed. Students with transfer credit or credit earned in a prior degree
program who are required to take Student Success courses for their current degree objectives may earn
up to 30 additional hours of college-level credit. After earning those additional hours, students can only
enroll in the required Student Success courses.
Students who voluntarily enroll in Student Success courses are limited to a maximum of two attempts in
English (writing) and reading, and three attempts in math. They are not subject to any exit requirements
or the 30 hour rule.
Withdrawal from Student Success Courses
Students with Student Success requirements who are enrolled in both Student Success courses and
credit courses may not withdraw from the required Student Success courses unless they also withdraw
from their other college credit courses. If a student withdraws from a course financial aid may be
affected. Students need to speak with a financial aid counselor to discuss their withdrawal. Course loads
may be reduced if the student is taking only SS courses.
Students who have not taken any college work in the University System for three years may be retested
with the CPE or COMPASS (in any unsatisfied areas) and readmitted without a Student Success
requirement if they meet the institutional criteria for exemption.
Exit Policy
Exiting Student Success Courses in English, Reading and Math
To exit a Student Success area (English, Reading and Math) students must:
1. Successfully complete the exit level Student Success course in that area
2. Meet any established institutional and course requirements
3. Pass the exit COMPASS test
SS ENGL 0099 must pass the course with a C or above, pass a writing sample, and
score 60 or above on the exit COMPASS English test.
SS READ 0098 must pass the course with a C or above and score 74 or above on the
exit COMPASS Reading test.
SS MATH 0099 must successfully complete at least 90% of the course topics for the
semester and score 37 or above on the exit COMPASS Math test.
ENGL 0099
Exiting English 0099
Exiting Student Success English 0099 requires:
1. A minimum course grade of C or above in ENGL 0099
2. Successful completion of a writing sample*
3. A passing score of 60 on the exit COMPASS English test
* Students will take the eWrite writing sample from ACT. Students must score an 8 or higher on this
along with passing the COMPASS English test to exit the course.
The exit COMPASS English exam can be scheduled by the student after midterm whenever their
instructor determines they are eligible. The SLA Steering Committee will send a list of eligible students
and the number of students to the Testing Center (cc copy Director of Student Success). Students are
responsible to schedule and take the test on their own before the end of formal classes during the
semester of taking ENGL 0099.
Students who fail to successfully complete the course will receive a grade of D or F and will have to
reenroll in the course the following semester. Students who fail the essay or COMPASS will receive a
grade of IP% and have to reenroll in the course the following semester. Students who pass the exit
COMPASS English test and the essay will be given a course grade of an A, B, or C.
English 0099 exit Compass retests
There is an automatic free exit Compass retest for students whose exiting scores are below 60. A third
attempt may be paid for by the student. The exit COMPASS retests will not count as additional attempts
in ENGL 0099.
Reading 0098
Exiting Reading 0098
Exiting Student Success Reading 0098 requires:
1. A minimum course grade of C or better in READ 0098
2. A passing score of 74 on the exit COMPASS Reading test
The exit COMPASS Reading test will be scheduled during the last week of class. Faculty members for
each Reading section will send a list of eligible students including the exam date and time, and the
number of students, to the Testing Center (cc: Director of Student Success). Students will meet their
instructor in the Testing Center during the testing period to take the exit COMPASS Reading test.
Students who fail to successfully complete the course will be given a grade of In Progress (IP) and will
have to reenroll in the course the following semester. Students who pass the exit COMPASS Reading
test will be given a course grade of an A, B, or C.
Reading 0098 exit retests
in READ 0098.
Math 0099
Exiting Math 0099
Exiting Student Success Math 0099 requires:
1. Successful completion of at least 90% of the topics for the semester
2. Successful completion of all coursework

3. A passing score of 37 on the exit COMPASS Math test
The exit COMPASS Math test will be scheduled during exam week. Faculty members for each Math
section will send a list of eligible students including the exam date and time, and the number of students
to the Testing Center (cc: Director of Student Success). Students will meet their instructor in the Testing
Center during exam week to take the exit COMPASS Math test.
Students who complete the requirements of MATH 0099 early with a grade of B or better will be allowed
to take the exit COMPASS Math test early. Students names will be forwarded to the Math Coordinator
who will compile the names of students and send the list to the Director of the Testing Center on a weekly
basis. Students will be required to contact the Testing Center to schedule individual appointments to take
an early exit COMPASS Math test.
Students who have achieved adequate progress in the course, but have not yet exited the course, will
receive a grade of In Progress (IP) and will be required to reenroll in the course the following semester.
Students who have not made adequate progress in the course will receive a grade of Failing (F) and will
also have to reenroll in the course.
Students who pass the exit COMPASS Math test will be given a course grade of an A or B and are
eligible to enroll in Math 1111.
Math 0099 exit retests
in Math 0099.
Attempts
An attempt is defined as an institutional credit course in which a student receives any grade except W.
If a student earns a W or withdraws from a Student Success course before the midpoint of the semester it
does not count as an attempt, but the student will also be withdrawn from all other college credit courses.
If a student has extenuating or special circumstances they should discuss this with the Student Success
advisor or Dean before withdrawing from a Student Success course.
Time spent in Student Success course work in a disciplinary area shall be cumulative within the USG. A
transfer SS student with fewer than two semesters in English (writing) or reading and fewer than three
semesters in math may be granted an additional semester if that student was making appropriate
progress at the sending institution and is ready for the exit level course at the receiving institution.
Otherwise, students must stay within the number of attempts allowed.
English for Academic Purposes Courses (EAP/ESL) have no limit on the number of attempts.
Student Success Suspension in English, Reading, and Math
Students in the University System of Georgia Schools must exit Student Success English and Reading
within 2 attempts each and Math within 3 attempts. If a student does not exit a Student Success area
(English, Reading, Math with a passing grade) within these attempts the student will be suspended from
all University System of Georgia schools for one (1) year.
Readmission from Student Success Suspension

Students admitted to Georgia Gwinnett College after completing a one-year Student Success suspension
from any University System of Georgia institution will be retested for placement (in any unsatisfied
Student Success area) and placed without a Student Success requirement if they meet the institutional
criteria for exemption. Students who do not exempt on the retest may be admitted to Georgia Gwinnett
College for up to two additional attempts for Student Success English and Reading and three additional
attempts for Math. Students admitted under this provision are subject to the 30-hour limit on college-level
coursework and may not take credit work if they have earned 30 credit hours during their previous
period(s) of enrollment.
Students suspended from the institution without completing Student Success requirements may not be
exempted from the Student Success course requirements through transfer of course credit unless they
are eligible for transfer admission under the institution's regular transfer admission policies.
STUDENT SUCCESS COURSES IN ENGLISH FOR ACADEMIC PURPOSES

Students whose native language is not English must show proficiency in English before being admitted to
the college. Students who graduated from a high school outside the United States must present a
satisfactory TOEFL score. Students with scores that admit them to Georgia Gwinnett College will be given
the ESL COMPASS Placement Test before advisement and registration. The score on this test will be
used to determine appropriate placement into English for Academic Purposes (EAP) or English courses.
Criteria for Determining EAP/ESL Placement
Entering students who are non-native speakers of English and who score below 480 on the verbal section
of the SAT I (or below 21 on the national English ACT) are required to take the ESL COMPASS
Placement Test, unless transfer credit for ENGL 1101 has been accepted by Georgia Gwinnett College,
and the transfer student has no CPC deficiency in English. Students whose scores on the EAP
Placement Test indicate they do not need EAP courses may enroll in ENGL 1101, English Composition I.
Students whose scores require placement into the EAP Program must take the appropriate EAP courses.
Placement into EAP 0080/0090 (EAP for Success Reading I & II) or English 1101*
Compass Reading Scores
86
Writing Score 3
EAP 0090
Writing Score 2
EAP 0080
Writing Score 1
EAP 0080
87-93
EAP 0090
EAP 0090
EAP 0080
94
**Exempt
EAP 0090
EAP 0090
*Eligible for many college level courses, but to be eligible for English 1101, student must exit or
exempt from EAP 0090, EAP 0091, and EAP 0092.
Placement into EAP 0081/ EAP 0091 (Structure and composition I & II)*
Compass Grammar Scores
86
Writing Score 3
EAP 0091
Writing Score 2
EAP 0081
Writing Score 1
EAP 0081
87-93
EAP 0091
EAP 0091
EAP 0081
94
**Exempt
EAP 0091
EAP 0091
*Eligible for many college level courses, but to be eligible for English 1101, student must exit or
exempt from EAP 0090, EAP 0091, and EAP 0092.
Placement into EAP 0082 EAP for Success Academic Listening/Speaking and EAP 0092 EAP for
Success Academic Communication Skills is separate from placement in Reading & Structure and
Composition.
Compass Listening Scores (not applicable)
Listening Score
81
EAP 0082
82-92
EAP 0092
>92
EAP 0092
*** Students who score above 91 on COMPASS Listening AND are not placed in any other EAP course
are not required to enroll in EAP 0082 or EAP0092.
Math placement for EAP/ESL students is similar to non-EAP/ESL students.
English for Academic Purposes (EAP) Program
The English for Academic Purposes Program provides instruction at two levels, Level I and Level II in
reading, structure and composition and listening /speaking for non-native speakers of English. The
program is designed to prepare students in the language skills necessary for successful academic work
at Georgia Gwinnett College. The following is a list of the courses that are offered in the EAP Program at
Georgia Gwinnett College:
EAP 0080
EAP 0081
EAP 0082
EAP 0090
EAP 0091
EAP 0092
EAP 0095
EAP 0096
EAP for Success Reading

EAP for Success Structure and Composition
EAP for Success Academic Listening/Speaking Skills
EAP- Success Integrated Skills II
EAP-Success Applied Grammar II
EAP-Academic Communication Skills II
EAP Writing/Grammar Workshop I
EAP Writing/Grammar Workshop II
4 hours
4 hours
3 hours
4 hours
4 hours
3 hours
2 hours
2 hours
Prerequisites for College-Level Classes

Students who are enrolled in EAP courses are restricted as to which other courses they may take while
taking EAP courses. Students should consult the Georgia Gwinnett College Catalog to determine
course prerequisites.
Registration
During each semester of enrollment, EAP students must first register for all required EAP courses before
registering for other courses. This policy applies to full-time and part-time students. Students place into
courses in the EAP Program based on the ESL COMPASS test results (see Criteria for Determining
EAP/ESL Placement).
EAP Withdrawal Policy
Any EAP student who is enrolled only in EAP or Student Success mathematics courses may withdraw
from one or more of these courses. Any EAP student who is enrolled in both EAP/Student Success
mathematics and college-level courses and withdraws or is withdrawn from any EAP/ Student Success
mathematics course before mid-term also will be withdrawn from all college-level courses.
EAP Exit Policy

In order to exit either EAP 0090, 0091, or 0092, a student must have a passing grade in the course and a
passing grade on the final.
Exiting EAP0090
All students in EAP0090 take the final exit exam, regardless of their calculated average in the class going
into the final. If the student passes the final with a score of 70% or above and the students final exam
grade contributes enough to the course grade (suggested weight of 20%) to raise or keep the students
course grade at 70% or above, the student has exited EAP0090. If the student passes the final exam but
the students course grade after the final exam is below 70%, the student will receive the calculated grade
D or F and must repeat the course. If the student fails the final exam but has a calculated course average
at or above 70% going into he final exam, the student receives a grade of IP in the course and must
repeat EAP0090.
Exiting EAP0091
All students in EAP0091 have two attempts to take the final exit essay exam (suggested once during the
last week of class and once during final exam week), regardless of their calculated average in the class
going into the final. The final exit essays are rated by one EAP faculty member and one English faculty
member. In the event these two raters split over the decision whether to pass or fail the essay, an
additional rater representing the English faculty resolves the split. If the student passes the final exit
essay, and the resulting points (suggested 20% of the students final grade) contribute enough to the
course grade to raise or keep the students course grade at 70% or above, the student has exited
AP0091. If the student passes the final exit essay but the students course grade after the final exit essay
is below 70%, the student will receive the calculated grade D or F and must repeat the course. If the
student fails the final exit essay but had a calculated course average at or above 70% going into the exit
essay attempts, the student receives a grade of IP in the course and must repeat EAP0091.*
*In exceptional cases, a student who fails the exit essay attempts but who had a calculated course
average of at least 90% going into the exit essay attempts and who receives instructor recommendation
based on strong performance throughout the course may request a portfolio exit option. Such a student
submits a portfolio of writing produced during the course to be reviewed by a panel approved by the
Director of Student Success Programs. The panel determines whether the students materials warrant
passing the student, in which case he or she receives a passing exit exam score and exits EAP0091.
Exiting EAP0092
All students in EAP0092 take the final exit exam, regardless of their calculated average in the class going
into the final. If the student passes the final with a score of 70% or above and the students final exam
grade contributes enough to the course grade (suggested weight of 20%) to raise or keep the students
course grade at 70% or above, the student has exited EAP0092. If the student passes the final exam but
the +students course grade after the final exam is below 70%, the student will receive the calculated
grade D or F and must repeat the course. If the student fails the final exam but has a calculated course
average at or above 70% going into the final, the student receives a grade of IP in the course and must
repeat EAP0092.
80s-level Early Exit
Final exams in EAP 0080, 0081, and 0082 are given before the official final exam period begins,
preferably during the last week of classes. A student who has earned an A in a required 80-level EAP
course and who receives instructor recommendation may be eligible to take the final exit exam in the
corresponding 90-level EAP course. A student may take one or more of the EAP 0090, 0091, and/or 0092
final exams during final exam week. An 80-level student may exempt all, some, or none of the 90-level
EAP courses depending on the results on the final exams.
ACADEMIC ADVISEMENT AND MENTORING

Each institution shall have a program for the advisement of its students. Academic advisement is the
primary responsibility of the faculty and should be integrally related to the education process. Effective
advisement shall be credited toward retention, tenure, and promotion. It shall be a specific topic of faculty
evaluation (BR Minutes, 1980-81, P. 85)."
In keeping with its commitment to create a culture devoted to the holistic development of students,
Georgia Gwinnett College (GGC) embeds traditional academic advising (course selection and academic
program planning) within a broader context of career planning, goal clarification, and personal growth.
Georgia Gwinnett College has chosen the term mentoring for its academic advisement program to
emphasize this focus on the whole student, rather than simply on academic matters.
Mission
The mission of the GGC Student Mentoring Program is facilitating student success, development, and
retention by supporting the design and implementation of educational and career plans and enhancing
student engagement in the academic community.
Academic Advising Model
In its broad definition of academic advising, the University System of Georgia asserts that academic
advising representsan opportunity for the faculty and the institution to express a special interest in
both the personal and academic welfare of the students. In keeping with this view, the overall goal of
mentoring at GGC is to assure that all students achieve the Integrated Educational Experience (IEE)
outcomes of the college:
Clearly communicate ideas in written and oral form
Demonstrate creativity and critical thinking in inter- and multidisciplinary contexts
Demonstrate effective use of information technology
Demonstrate an ability to collaborate in diverse and global contexts
Demonstrate an understanding of human and institutional decision making from multiple
perspectives
Demonstrate an understanding of moral and ethical principles
Demonstrate and apply leadership principles
In support of these goals, mentoring at GGC encompasses the three broad areas of academic advising,
career advising, and personal growth. Within these three broad areas, the outcomes of mentoring are:
Academic Advising
Development of academic program plans appropriate for students anticipated majors and career
goals.
Progression toward completion of academic requirements and graduation at a reasonable rate.
Awareness of policies and procedures pertinent to completion of students planned academic
programs.
Awareness of special academic opportunities such as study abroad, internships, etc.
Career Advising
Identification of educational and career objectives commensurate with students interests and
abilities
Exploration of academic and other requirements for students chosen careers.
Exploration of post-graduate educational or employment opportunities for students chosen
careers.
Personal Growth
Awareness of on-campus support available to students.
Engagement in the co-curricular program of the college.
Demonstrate leadership in the classroom, college, and/or community.
Make appropriate life decisions and accept personal responsibility for the consequences of
decisions.
Ultimately, Georgia Gwinnett College graduates will be informed, engaged citizens of the community who
are inspired to a lifetime of service.
Role of Faculty
All faculty and selected staff are engaged in mentoring students. Effective mentoring is a critical element
in the annual evaluation process for faculty. All GGC students are assigned a faculty mentor at the point
of matriculation and continue to be mentored by a faculty member throughout their educational careers.
MINORITY ADVISING PROGRAM

Section 2.23: Minority Advising Program
SOURCE: Memorandum from Vice Chancellor to Presidents, 7/9/93
Mission
The mission of the Minority Advising Program is to enhance the academic welfare of minority students at
Georgia Gwinnett College. Its goals include the promotion of academic success, development of human
potential, and the creation of an environment that fosters the success and retention of minority students.
Minority Advising Model
The Georgia Gwinnett College Minority Advising Program adheres to the following guidelines established
by the Board of Regents Office of the Chancellor:
1. The Minority Advising Program at Georgia Gwinnett College supplements regular academic
mentoring activities.
2. The Minority Advising Program addresses students' academic and non-academic needs,
addressing cognitive and non-cognitive dimensions of intellectual, personal, and social selfactualization.
Administrative Responsibility
The Minority Advising Program is coordinated by the Director of Minority Outreach Programs.
Services Provided
The Georgia Gwinnett College Minority Advising Program provides (directly or on a referral basis) the
following services:
A. careful follow-up of dropouts;
B. special individualized counseling for academically at-risk students and students placed on
academic probation;
C. assistance to students in choosing a program of study and in the selection of an academic major;
D. help in considering the long-term implications of pursuing various courses of study, and careful
consideration of career opportunities presented by various academic programs;
E. peer counseling to address a full spectrum of personal, social, and academic needs;
F. access to appropriate and effective tutoring;
G.
H.
I.
J.
K.
L.
help in identifying financial aid sources and review of procedures for obtaining financial aid;
access to, and facilitation of, career counseling;
reinforcement of the regular advisement system;
access to study skill activities;
articulation with high schools to help prepare minority students for college;
culturally appropriate programming and a forum to bring effective role-models in contact with
minority students to discuss their educational and other experiences; and
M. periodic meetings with academic officers, and the president to maximize the interrelationship of
the Minority Advising Program with other aspects of the institution.
ADVISING FOR NEW STUDENTS WHO PLACE BELOW THE UNIVERSITY SYSTEM PLACEMENT
STANDARDS
All entering students without transferable English credit (English 1101) or college level Math credit (Math
1101 or higher) and scores below University system placement standards will be required to take Student
Success English, Reading and/or Student Success Math. All entering students without transferable credit
are required to take the English, Reading and Math portion of the Computer Adaptive Assessment and
Support System (COMPASS). Students whose English score falls between the range of 60 and 79 on the
COMPASS are required to write a sample essay. Students should call the Testing Center to sign up for
the tests.
These placement tests will determine at which level students begin their classes. Students are allowed to
retake the placement tests one (1) time before classes begin. The placement test consists of a
computerized English and Reading exams and a math exam.
Student Success Orientation
After a student is admitted, takes the placement test, and is determined to need academic assistance,
he/she will receive an invitation to Bear Essentials. At Bear Essentials the student will learn more about
the College, will speak either with a Student Success faculty member or a Student Success Advisor to
determine what classes are needed, and will register.
Advising for Continuing Student Success Students
Advising for continuing Student Success students is an integrated process between Student Success
Faculty and a dedicated advisor in the Office of Student Success. Advising will take place during the
semester. Once students exit Student Success Courses they will be assigned a faculty advisor in the
students chosen major.
ESL Policy
Students whose native language in not English and do not have transferable English credit, or score
below college level English on the placement test will be required to take an ESL sequence of courses.
These courses are designed to prepare them for ENGL and other regular college level courses.
New ESL Students
All entering non-native speakers of English without transferable English credit (English 1101) and scores
below SAT I 480 or ACT 21 will be required to take the COMPASS ESL Placement Test and a writing
sample. All entering students without transferable math credit (Math 1101 or higher) are required to take
the math portion of the Computer Adaptive Assessment and Support System (COMPASS). Students
should call the Testing Center to sign up for the tests.
These placement tests determine at which level students begin their classes. Students are allowed to
retake the placement tests one (1) time before classes begin. The ESL placement test consists of a
computerized listening comprehension, reading comprehension, and grammar exam. In addition, there is
a required writing sample. Students must complete all four (4) parts of the exam to register for classes.
Because the writing sample is not machine scored, it usually takes approximately one (1) week to get the
results back. Students must take the ESL placement test before the semester begins.
ESL Orientation
After a student is admitted and takes the placement test, he/she will receive an invitation to Bear
Essentials. At Bear Essentials the student will learn more about the College, will speak with an ESL
faculty member to determine what classes are needed, and will register.
Advising for Continuing ESL Students
Advising for continuing students will take place during the second half of the semester. ESL faculty will
be responsible for advising ESL students. Once students exit ESL, they will be assigned a faculty advisor
in the students chosen major.
PROGRAMS AND SERVICES FOR STUDENTS

Career Development and Advising Center
The Career Development and Advising Center works collaboratively with the campus community by
employing a comprehensive student career development program that facilitates the evolution of positive
relationships with students, alumni, employers, and external constituencies while maintaining an
integrative relationship with academic faculty and administration. Our vision is to provide services which
contribute to the career preparation, recognition, achievement, and holistic development of students.
Services include identification of educational and career objectives commensurate with students interests
and abilities, exploration of academic and other requirements for students chosen careers, and
exploration of post-graduate educational or employment opportunities. The Career Development and
Advising Center is host to a multitude of resources including career exploration, career assessment
interpretation, internships, and experiential education opportunities.
For more information contact the Career Development and Advising Center at 678-407-5702.
Counseling Services
The Counseling Center provides individual and group counseling and referral services to GGC students
for personal, emotional and mental health concerns. All services are free and confidential. The
Counseling Center staff is also available for consultation with family members, staff and faculty and
regarding students of concern. Students may make appointments by calling 678-407-5592.
For emergencies or after hours concerns, please contact the The Georgia Crisis and Access Line at
1.800.715.4225 or mygcal.com 24 hours/7 days a week or one of the following resources:
Gwinnett Sexual Assault Center and Children's Advocacy Center
24-hour crisis line, 770.476.7407
National Suicide Prevention Hotline
1-800-273-8255
Students with Disabilities
Disability Services
The Office of Disability Services at GGC encourages all students to reach their full potential, both
academically and personally, by providing equal access to classes and campus life. The Office of
Disability Services works to:
1. Provide reasonable accommodations that ensure an accessible educational, academic and
social environment to students with documented disabilities.

2. Advocate for students and teach students to advocate for themselves.
3. Educate faculty, staff and students regarding disability related issues
4. Continually evaluate physical accessibility at the College and look at changing conditions that
may affect a persons accommodations.
Upon acceptance, any student with a documented disability or special need should notify the Office
of Disability Services to receive assistance or accommodations.
Wellness and Recreation Center

The Wellness and Recreation Center provides opportunities for students, faculty, and staff to engage in
multiple forms of physical wellness in support of the institutions mission to enhance students academic,
social, and personal development. The Center provides programming for group activity classes, selfdirected exercise, recreation, intramural, and club sports. Participants are required to be active in the
GGC system and complete a health risk appraisal, liability waiver, physician referral when necessary, and
orientation prior to exercise. Students must present their Claw Card for entry into the Wellness and
Recreation Center.

Recreation and intramural sports are designed to support the mission of GGC by promoting the holistic
development of the student through physical activity programming. Student Affairs offers self-directed
activities, instructional, and team sport physical activity whose goals are to provide health, fitness,
competition, leadership, and teamwork opportunities compatible with one's intellectual goals. Recreation
and Intramural Sports offers a variety of team and individual activities on and off campus. GGCs
Recreation and Intramural Sports area is recognized with institutional membership in the National
Intramural-Recreation Sports Association and the National Wellness Institute. As student enrollment
grows, opportunities for expanding the recreation and intramural sports program as well as additional
opportunities for student competition will be explored.
Student Involvement & the Student Center

The Office of Student Involvement & the Student Center, in alignment with the overall mission of the
college, promotes student leadership and holistic development by providing a comprehensive array of
programs and services that involve the students in the campus community and enhance their educational
experiences. These involvement opportunities include registered student organizations, Greenlight
Activities Board, Student Government Association, student employment, as well as other outlets for
leadership, volunteerism, and active citizenship.
Testing Services for Students

Located in the A Building, Suite 1200, the GGC Testing Center provides the opportunity for all students to
score well on tests. In a quiet and comfortable testing environment, students will find friendly test
administrators available to answer questions regarding the many testing programs offered at GGC as well
as assistance with test scheduling.
Local, state, and national testing programs are offered for a testing fee. Students may choose from the
following tests:
ACT
CLEP
COMPASS/ESL Placement
Georgia History and Constitution Legislative Tests
Distance Learning/Independent Study Exam Proctoring

ITEC 1001 Proficiency Test
LSAT
MAT
PCAT
Praxis
Regents Test
SAT Reasoning Test
World Language Placement Tests Hours of operation:

Monday Thursday:
Friday:
2nd Saturday of the month:
8:00 a.m. 8:00 p.m.

8:00 a.m. 5:00 p.m.
9:00 a.m. 1:00 p.m.
*Hours are subject to change without notice due to special events or inclement weather.
STUDENT CLUBS/ORGANIZATIONS
The Office of Student Involvement oversees the registration, management, and funding of student
organizations at GGC. Registered student organizations and members are subject to the GGC Student
Code of Conduct and are also governed by the policies and procedures developed by the Office of
Student Involvement. For more information, refer to the Registered Student Organizations Policies and
Procedures in Appendix E.
INTERCOLLEGIATE ATHLETICS
Intercollegiate athletics supports the mission of GGC as an integral part of the Integrated Educational
Experience where learning takes place continuously in and beyond the traditional classroom.
Intercollegiate athletics is committed to providing an environment that is conducive to academic and
athletic success at GGC. The Office of Athletics engages with student-athletes who strive to reach their
career goals through personal development, pursuit of an academic degree, and athletic achievement.
Georgia Gwinnett College is committed to the goals of the NAIA and its Champions of Character program
by demonstrating sportsmanship, integrity, a competitive spirit, and placing high value on the importance
of academics. GGC student-athletes are expected to represent the college as ambassadors and leaders,
both on-campus and within the community.
FRATERNITIES AND SORORITIES

Georgia Gwinnett College does not currently offer fraternities and sororities as options for student
organizations. Persons attempting to organize fraternities and sororities utilizing the Georgia Gwinnett
College name shall be deemed violators under this policy and will be disciplined under the Student Code
of Conduct.
FREEDOM OF EXPRESSION POLICY

Georgia Gwinnett College (GGC) is committed to providing a forum for free and open expression of
divergent points of view by students, student organizations, faculty, staff and visitors. GGC also
recognizes its responsibility to provide a secure learning environment which allows members of the
community to express their views in ways which do not disrupt the operation of the College. Georgia
Gwinnett College, in establishment of this policy, in no way supports, fails to support, neither agrees nor
disagrees with ideas that may be voiced, but allows for a diversity of viewpoints to be expressed in an
academic setting.
This policy is applicable to students, student organizations, faculty, staff and visitors. Free speech area
request forms are available from the Division of Student Affairs. The following procedures apply to all
activities authorized to use the designated free speech expression areas. Reasonable limitations may be
placed on time, place and manner of speeches, gatherings, distribution of written materials, and marches
in order to serve the interests of health and safety, prevent disruption of the educational process, and
protect against the invasion of the rights of others as deemed necessary by Georgia Gwinnett College.
Designated Speech and Demonstration Areas
GGC has identified the concrete area/walkway between Student Housing and the Student Center or the
concrete in front of the Food Court area, Building A as free speech expression areas. These areas are
generally available from 11:00 a.m. to 1:00 p.m. and 5:30 p.m. to 7:30 p.m., Monday through Thursday,
and 11:00 a.m. to 1:00 p.m. on Friday. On occasion, other areas and other times may be authorized, and
the College reserves the right to modify the free speech areas based on the operational needs of the
institution. The Assistant Dean for Student Life or the designated Student Affairs official is responsible for
reservation scheduling and authorization of the free speech expression areas in order to accommodate all
interested users. Authorization will be granted in accordance with the principle of content neutrality.
Appeals related to the decision of the Assistant Dean should be made to the Dean of Students. The
decision of the Dean is final.
Reservation Procedures for Use of Free Expression Areas
All requests must follow the appropriate facility reservation process. The designated free speech forms
must be completed, any publicity materials must be attached and submitted to the Assistant Dean for
Student Life at least three (3) business days prior to the free expression speech, program, event or
gathering in accordance with this policy. Organizers are encouraged to submit their requests as early in
the planning stages of the event as possible.
Provisions
In order that persons exercising freedom of expression not interfere with the operation of the College or
the rights of others, all engagements for speakers (internal and external) must meet the following criteria:
All publicity materials must be submitted with the application form. Admission charges, if any, or
suggested donations which are used as a condition of admission, must be included in all publicity
for the event. No publicity for a speaker or program may be released prior to authorization of the
registration form. Unauthorized use of the Colleges name, other than to indicate the location of
the event, is strictly prohibited. Upon authorization, copies of the application form and any
publicity material shall be distributed to the campus Associate Vice President for Student Affairs,
the Director of Protective Services, the Public Affairs office, the Dean of Students and the
applicant.
If a speaker is being sponsored by a student organization, an Advisor (or designee, who must be
a full-time faculty or designated staff member) if applicable, must be present at the event.
No interference with the free flow of traffic nor the ingress and egress to buildings on campus is
permitted and no use of microphones, bullhorns or any sound amplification device is allowed.
No interruption of the orderly conduct of college classes or other college activities is permitted.
No impediment of passersby or other disruption of normal activities is permitted.
No intimidation or harassment, verbal or otherwise, of passersby is permitted.
No interference with scheduled college ceremonies, events or activities is permitted.
Marches, either independent or related to an event or speech, must be authorized at least 3

business days prior to the program or event in accordance with this policy and appropriate local
ordinances, and may only take place on the streets or sidewalks of the campus.
No commercial solicitations, campus sales or fundraising activities shall be undertaken which are
not authorized by GGC.
Non-commercial pamphlets, handbills, circulars, newspapers, magazines and other written
materials may be distributed on a person-to-person basis in the free speech expression areas
designated above, as long as the reservation procedures for use of the free expression areas
have been completed. Such distribution shall not violate any campus solicitation policies or
government ordinances.
The individual who makes the reservation shall be responsible for seeing that the area is left
clean and in good repair. If not accomplished, persons or organizations responsible for the event
may be held financially responsible for cleanup costs.
The individual/organization using the area must supply their own tables, chairs, etc. (unless
already part of the facility). No sound amplification devices may be used at any time (unless
already part of the facility). No camping is allowed and temporary structures (tents, etc.) are
prohibited.
Malicious or unwarranted damage or destruction of property owned or operated by the College, or
property belonging to students, faculty, staff or guests of the College is prohibited. Persons or
organizations causing such damage may be held financially and/or criminally responsible.
Disorderly conduct is prohibited. Examples of disorderly conduct can be found in the Georgia
Gwinnett College Student Handbook.
Individuals and programs using the free speech expression area must comply with all applicable
state and federal laws and institutional policies, rules and regulations.
Authorization of a speech, event or demonstration is contingent upon compliance with the criteria listed
above. Speakers and/or organizations failing to comply with the above policy may be asked to leave, a
trespass warning may be issued and/or judicial action may be pursued. Additional internal disciplinary
actions may be enforced against students and staff members who fail to comply with the outlined policy.
Freedom of Expression Policy Questions
Questions about this policy may be addressed to the Assistant Dean for Student Life and should be
handled in advance of any speech, event or demonstration. If the Assistant Dean is unavailable, all
questions may be directed to the Office of Associate Vice President of Student Affairs at 678.407.5882.
GEORGIA GWINNETT COLLEGE FREE SPEECH AREA REQUEST FORM

Georgia Gwinnett College (GGC) is committed to providing a forum for free and open expression of divergent points
of view by students, student organizations, faculty, staff and visitors. GGC also recognizes its responsibility to
provide a secure learning environment which allows members of the community to express their views in ways which
do not disrupt the operation of the college.
TODAYS DATE: _________________________ ORGANIZATION NAME:________________________________
All requests must follow the appropriate facility reservation process. The designated free speech forms must be
completed and use of free speech space must be confirmed by the designated College official before the free speech
areas can be utilized. Any publicity materials must be attached and submitted to Student Affairs at least three (3)
business days prior to the free expression speech, program, event, or gathering in accordance with this policy.
Organizers are encouraged to submit their requests as early in the planning stages of the event as possible. All
information submitted must be legible. Individuals and organizations who are confirmed for use of any free speech
areas on campus must wait at least 30 calendar days after the last date of use, before a new Free Speech Area
Request Form can be submitted for review. Requests which fail to follow these guidelines will be declined.
CONTACT PERSON:
ADDRESS:
CELL PHONE:
ALTERNATE CONTACT NUMBER:
FAX:
If student club/organization: _______________________________ (Advisors Signature/must be present at event.)
This policy is applicable to students, student organizations, faculty, staff and visitors. The procedures apply to all
activities authorized to use the designated Free Speech Expression Areas. Reasonable limitations may be placed on
time, place and manner of speeches, gatherings, distribution of written materials, and marches in order to serve the
interests of health and safety, prevent disruption of the educational process, and protect against the invasion of the
rights of others as deemed necessary by Georgia Gwinnett College. Use of microphones, bullhorns, or any sound
amplification device or gadget is prohibited.
DATE(S) REQUESTED FOR FREE SPEECH ACTIVITY: No more than 3 calendar dates can be submitted per
organization and/or per individual; requests received within 30 days of the last date of use by an organization
and/or individual will be declined. Requests must be for the organizations or individuals own use and
cannot be submitted on behalf of other individuals or organizations. A College representative will provide
the location of the free speech areas available for the dates requested once the request is confirmed below
by a College official.
________________________
_________________________
______________________
TIME(S) OF EACH ACTIVITY ABOVE:
________________________
_________________________
______________________
ANTICIPATED NUMBER OF ATTENDEES/ORGANIZATIONAL PARTICIPANTS: ________________
DESCRIPTION OF THE EVENT (attach additional pages if necessary): _________________________________
_____________________________________________________________________________________________
_____________________________________________________________________________________________
I HAVE READ AND AGREE THAT THE EVENT WILL COMPLY WITH THE GGC STUDENT HANDBOOK
FREEDOM OF EXPRESSION PROVISIONS available at www.ggc.edu.
_________________________________________
Signature of person completing this Request/Form
_________________________________
Printed Name Above
For use by Student Affairs: Free Speech Request ____ Confirmed ____ Denied _______ Date of Action
If Confirmed by College: Free Speech Dates/Times Confirmed_______________ Area Confirmed:______________
Signature of College Official:________________________ Printed Name:_________________________________
CAMPUS SECURITY ACT COMPLIANCE POLICY

Georgia Gwinnett College encourages victims and witnesses of crime to report offenses to the police. If a
crime occurs on campus it should be reported to the Campus Police, Office of Public Safety. The Office of
Public Safety will investigate crime reports and seek adjudication in the appropriate court. Victims who do
NOT wish to make a report to the POLICE may report a campus crime to the designated Student Affairs
Officer or any other campus official. For purposes of this policy, the designated Student Affairs Officer
shall be the Dean of Students. If a crime is reported to the Campus Police, Dean of Students or other
campus official, the party receiving the information must report the crime in accordance with the guidance
outlined in this policy.
General Policy
It is the policy of Georgia Gwinnett College for all employees to abide by the Crime Awareness and
Campus Security Act of 1990 and its1992 through 2000 amendments, hereinafter the Campus Security
Act. This act, also known as the Jeanne Clery Act, requires institutions participating in federal student
financial aid programs to publish annual reports disclosing campus security policies and crime statistics,
make timely warnings about crimes that pose an ongoing threat, to maintain a crime log, and to assure
some basic rights to campus sexual assault victims.
Under the GGC Campus Security Act Compliance Policy, employees with significant responsibilities for
student and campus activities are required to report crimes which are reported to them, even if the victims
chose not to report the crimes to the police. GGC administrators, deans, directors, faculty and impacted
staff serving within student affairs and enrollment management are considered as employees having
significant responsibilities for students and campus activities and are therefore required to report all
crimes and related statistics.
Due to the importance of promoting a safe campus environment, the Office of Public Safety and the
Division of Student Affairs shall work in partnership to ensure compliance under this policy and are jointly
responsible for maintaining the required reports and crime statistics as outlined below.
Specific Reporting Responsibilities
Georgia Gwinnett College Administrators, Deans, Directors, faculty and impacted staff are responsible for
reporting all campus crimes which are reported to them or their subordinates. If the victim(s) chose not to
report the crime to campus police, the GGC employee receiving information concerning the crime, may
report the crime to the Division of Student Affairs, Dean of Students. The names of victims may be
withheld where appropriate; however the crime and sufficient details concerning the incident(s) must be
reported. These reports shall be transmitted to the Dean of Students in writing within 24 hours of
receiving the report. Crime victims should be encouraged, but not forced, to report crimes to the police
and should be notified of any counseling services available.
Dean of Students - The Dean of Students or his/her designee shall maintain records of crimes and
dispositions which were reported to the Division of Student Affairs that were not also reported to the
police and shall provide an annual crime summary of statistical data to the GGC Office of Public Safety
for inclusion in applicable annual reports.
Office of Public Safety - The GGC Office of Public Safety shall be responsible for maintaining records of
all crimes and dispositions for matters which were reported to police. In addition, the Office of Public
Safety shall have primary responsibility for gathering annual crime statistics from internal GGC units,
including but not limited to, statistical data pertaining to crimes reported to Student Affairs and other areas
of the college. The Office of Public Safety shall compile all reports for official submissions to local, state,
and federal reporting entities and for campus publication.
The GGC Director of Public Safety shall submit the official college report annually to the U.S. Department
of Education, in compliance with the Campus Security Act. This report shall highlight statistics for the past
three years in the following crime categories: murder, manslaughter, sex offenses (forcible and nonforcible), robbery, aggravated assault, burglary, motor vehicle theft, and arson. Statistics for the following
categories of arrests or referrals for campus disciplinary action shall also be included: liquor law
violations, drug abuse violations and weapons possession. This information shall also be made available
to current and potential students and employees.
Crimes that are committed away from the main campus are included in the annual report if they occur on
GGC owned property, or at locations dedicated to GGC instruction or GGC student activities. These
crimes should also be reported to the local police.
Crimes, such as assault or criminal mischief, which are obviously hate crimes, shall be reported as such
by category of prejudice.
Public Crime Log
The Office of Public Safety shall also make available to the public a current log of all crimes reported to
campus police. The log shall be publicly available during normal office hours.
Specific Training and Hearing Responsibilities:
Division of Student Affairs -The Dean of Students is responsible for researching, facilitating, presenting
and documenting programs and seminars aimed at combating binge drinking and violence against
women. The Dean of Students is also responsible for preparing an annual summary of student integrity
hearings involving alcohol/drug abuse, weapons violations, and for compiling related statistical data. The
student integrity hearings reports shall include all student integrity hearings conducted during the year
and should clearly state which hearings were or were not a result of case referrals from the Office of
Public Safety.
Administrators, Deans and Directors- College administrators, deans, and directors are required to
submit annual reports to the Dean of Students concerning any programs and seminars presented in their
areas of responsibility with the purpose of decreasing or eliminating binge drinking or violence against
women.
Link for Registered Sex Offenders- In compliance with the 2000 amendments to the Campus
Security Act, we provide this link to the FBI site for Certified Sex Offenders.
Crimes Reported to the Police- See Office of Public Safety Statistics:
(Example) Crimes Reported to Campus Officials (Not reported to the Police)
2006 ------------- None Reported

2007 ------------ (1) Assault, Parking Deck
2008 ------------ (1) Reported, Alleged Rape on Campus
Crime Prevention Programs
Crime information and statistics shall be made available to students and employees each year via the
internet. In addition, general law enforcement, safety, security, traffic and parking information is available
over the internet to the campus community.
Additional information about the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime
Statistics Act can be accessed online at Security on Campus, Inc.
RECORDS MANAGEMENT AND SECURITY POLICY

POLICY
Because the ongoing security and confidentiality of student records is critical to the integrity of the
institution, Georgia Gwinnett College protects the security, confidentiality, and integrity (including data
protection and back up) of student records (regardless of storage media) from creation or receipt through
processing, distribution, use retrieval, and maintenance to their ultimate disposition. GGC recognizes the
importance of protecting confidentiality of records, preserving the integrity of its students academic
records, and overseeing the release of records in accordance with state and federal mandates and
commonly accepted standards and practices among institutions of higher learning.
Student records include but are not limited to the following:
Faculty: Class roles with grades, papers, exams, papers, assessments (paper, webct, laptops),
advisee notes, confidential conversations in any form (e.g. email, text, print, verbal)
Student affairs: Conduct, Medical (HIPPA, Fitness, Physician, mental health), disability, academic
integrity violations, career services, e-mails with confidential information
Enrollment Management: Admissions, financial aid, Registrar (transcripts, grades, applications,
financial documentation about residency), medical (immunization), immigration status, e-mails
with confidential information
Intra-student e-mail communication within the GGC system
Policies related to confidentiality, security, integrity of records, and data protection and backup are
reviewed yearly. They include:
APM 10.8 Data Management and Classification

APM 11.3 Information Security Policy
APM 11.50.2 GGC Information Security
APM 11.50.3 Continuity of Operations Plan Policy
APM 11.90 GGC Library and Information Commons Computer Use Policy
Georgia Gwinnett Colleges policies address:

1. Protecting the right to privacy: Georgia Gwinnett College protects the rights of privacy of
all student records including academic medical and financial records, by following all local,
state and federal laws to include the Family Educational Rights and Privacy Act (FERPA) of
1974 (www.ed.gov/policy/gen/guid/fprco/ferpa/index.html), the Health Insurance Portability
and Accountability Act ( HIPPA) of 1996 (www.hhs.gov/ocr/privacysummary.pdf), and
Gramm-Leach Bliley Act of 1999 (http://banking.senate.gov/conf/).
o See APM 10.8.5 for related information.
2. Restricting security access: Restricted physical and electronic access is the first line of
defense for protecting records from physical damage, intrusion or theft. A proactive approach
will be taken with respect to monitoring for physical and system invasion. In protecting
records, the College will require that:
All student records will be kept in a locked, secure location and faculty and staff will
observe the Colleges written standards of behavior when dealing with student records.
Electronic access will be protected as described in APM 11.3 and APM 11.50.2,
following security and confidentiality protocols as defined by the USG Board of
Regents (BOR Policy Manual Section 11.3)
3. Releasing information only in accordance with strict guidelines:

In accordance with the provisions of the Family Educational Rights and Privacy Act of
1974 (FERPA), the college maintains the right to require consent to disclosure of
personally identifiable information contained in the students educational records except
to the extent that FERPA authorizes disclosure without consent.
In accordance with FERPA, the college permits disclosure without consent if the
disclosure of information is to school officials with a legitimate educational interest, such
as a person employed by the college in an administrative, supervisory, academic,
research, or support staff position (including law enforcement personnel); a person or
company with whom the college has contracted (such as an attorney, auditor, or
collection agent); a person serving on the Board of Trustees; or a student serving on an
official committee such as a disciplinary committee, or assisting another school official in
performing his or her tasks. A school official has a legitimate educational interest if the
official needs to review an educational record in order to fulfill his or her professional
responsibility.
Upon request, the college discloses education records without consent to officials of
another school in which a student seeks or intends to enroll.
4. Regularly backing up information in a secure and offsite location:
The College recognizes the need to provide reliable and efficient student services,
therefore participates in the University System of Georgia Student System Consolidation
(SSC) project to consolidate the technical environment for the Banner Student
Information System for the purpose of providing a secure, reliable, and cost effective
database administration and system support functions.
As a participant in the SSC project, the USO Office of Information and Instructional
Technology (OIIT) provides a structured recovery plan that is well documented and ready
for execution in the event of system component failures.
See APM 11.50.3 Continuity of Operations Plan Policy for information addressing
disaster plans for records.
5. Training of new employees (faculty, staff and student workers) as well as current
employees:
A regular training schedule for faculty and staff will be maintained to assure that the
policy and procedures for storage, release, dissemination and disposition (whether
physical, printed, or verbal) is consistently adhered to.
See APM 10.8 for additional information on employee responsibilities.
6. Providing students and their parents with information concerning students rights for
the protection of their confidential records at Bear Essentials Orientation sessions, online at ggc.usg.edu, and in the Georgia Gwinnett College Catalog:
GGC FERPA Disclosure Notice to Students will be explained to new students and their
parents who attend the BEAR ESSENTIALS Orientation session as well as available to
students on-line.
Signed GGC FERPA Disclose Notice to Students will be maintained in the student file as
well as recorded in Banner.
GGC recognizes the right of the student to refuse to permit the release of information,
including directory information as defined by FERPA.
7. Thorough documentation of procedures and records of activities in support of the
policy.
8. Annual review of procedures as well as immediate review of procedures any time a

breach of procedures is identified.
A committee of members from Student Affairs, Enrollment Management, Instructional
Technology and the faculty will complete an annual review of procedures for records
security and privacy.
In the event of a breach of procedures, the registrar will be notified of the violation. The
appropriate dean, director and/or HR will address the situation and work with the Director
of Human Resources to address the issue with the person or the supervisor of the person
who has committed the breach of procedures.
9.
Records disposition
Records will be kept according to the Georgia Board of Regents retention schedule
(http://www.usg.edu/usgweb/busserv/series/index.phtml?Action=ShowSections&Series=
K)
When it is determine that records can be disposed, student records will be shredded
locally for daily processing and via records management service for large-scale
disposals.
Review of the proper procedures for records disposal will happen annually for faculty and
staff via the annual FERPA notification procedure.
PROCEDURES
1. Retention of Student Records: Documentation of the records retention program will be
maintained to show systematic development and implementation in the normal course of
business. Georgia Gwinnett College follows the approved retention schedule for college records
which can be found at the Georgia Board of Regents website
(http://www.usg.edu/usgweb/busserv/series/index.phtml?Action=ShowSections&Series=K).
2. Security for Student Records: The College will follow the Information Security Policy (Board
Policy Manual Section 11.3) set forth by the Georgia Board of Regents. In addition to the BOR
policy, Georgia Gwinnett also uses the following procedures when dealing with student records
whether paper, electronic, verbal or other forms of student information.
All student records will be kept in a locked, secure location with restricted access. Restricted
access to records is given based on job level and a verifiable need to view the record. Faculty
and staff who have been given restricted access to view records will:
Make sure that all records are kept in a secure, locked location.
Lock computer desktops and/or offices when leaving a work station.
Refrain from storing student records on the computer desktop. All student data should be
stored on a secure network drive.
Printed material that contains information not necessary for storage will be properly
shredded.
Faculty and staff will maintain confidentiality of student information by assuring that
conversations concerning students are held with respect to privacy by being aware of their
surroundings when holding discussions with the student or with others who have a verifiable
need to know the information.
Ensure that College laptops are kept in a secure location whether on or off campus. Laptops
must be locked and password protected when not in use.
Attend regularly offered training to faculty and staff to ensure that up-to-date security
standards are understood and being adhered to. This training will include an annual review
of FERPA, HIPAA, and Gramm-Leach Bliley regulations.
3. Controlled Access to Stored Records:

The College maintains control over access to data which is stored in the student data system (Banner).
Access to the data is available only to properly authorized personnel. GGC requires that:
All users have individual accounts
User permissions are controlled by user classes that control access to data
Security log tables are monitored
Documentation of site security procedures and end-user responsibilities are maintained.
In addition, Educational Technology maintains control over access to additional student data that is stored
separate from the student data system. Information concerning these policies may be found in the APM
in section 11.
11.50.1.1 Acceptable Use of Information Technology Resources
11.50.1.2 Internet Acceptable Use Policy
11.50.2.1 Data Usage
11.50.2.2 Password Policy
11.50.2.3 Electronic Mail Privacy Statement
11.50.2.4 Firewall Policy
11.50.3
Continuity of Operations Plan Policy
11.90
GGC Library Computer Use Policy
Access to Student Affairs student records including conduct, medical and other records covered under
HIPPA such as Fitness, Physician and mental health, disability, academic integrity violations, career
services, and e-mails with confidential information is available only to properly authorized personnel. All
paper records are kept in a secure, locked location. Access to electronic records is provided to
authorized users only.
4. Storage of Records/Backup of Records/Disaster Recovery Plan:
As a participant of the University System of Georgia Student System Consolidation (SSC), the USO
Office of Information and Instructional Technology (OIIT) provides a structured backup and recovery plan.
The plan includes a backup plan for the UNIX Servers which includes daily backups (kept for 7 days),
weekly backups (kept for 4 weeks), and monthly backups (kept for 4 months) of the production databases
and systems. On a weekly basis, both Weekly and Monthly back-up tapes are moved to the UGA Data
Center from the OIIT DB 300 Data Center, so that these back-up tapes will be in a location separate from
the source data in case of an emergency. Information concerning these policies may be found in the APM
beginning in section 11.
5. Release of Records:
Georgia Gwinnett College follows all policies governing the security and confidentiality of records as
dictated by the Board of Regents. Directory information for any student will be distributed by Georgia
Gwinnett College only as herein provided. Directory information may include the student's name,
address, telephone number, date and place of birth, major field of study, participation in collegiate
activities, dates of attendance, degrees conferred, awards and honors earned, the most recent previous
educational agency or institution attended by the student, and other similar information. Students have
the right to refuse to permit the designation of any or all the categories as directory information. If
students choose to exercise the right of refusal, they must do so in writing to the Registrar within 30 days
of the beginning of each academic semester. It is understood that appropriate college officials will have
access to such information and records as shall be necessary for them to perform their professional
responsibilities. All official use of student files shall be in accordance with the provisions of the Family
Educational Rights and Privacy Act of 1974 (FERPA) and shall be duly recorded and shall be
documented as required by its regulations.
In accordance with FERPA, the college permits disclosure without consent if the disclosure of information
is to school officials with a legitimate educational interest, such as a person employed by the college in an
administrative, supervisory, academic, research, or support staff position (including law enforcement
personnel); a person or company with whom the college has contracted (such as an attorney, auditor, or
collection agent); a person serving on the Board of Trustees; or a student serving on an official committee
such as a disciplinary committee, or assisting another school official in performing his or her tasks. A
school official has a legitimate educational interest if the official needs to review an educational record in
order to fulfill his or her professional responsibility
The following information and records shall not be covered by this policy and access shall not be provided
to students: information related to pending admissions decisions, financial records or information relating
to students or parents/guardians; confidential statements of recommendation placed in the record
obtained if a receipt of a statement from students waiving the right to open accessibility placement
records is present; all information relative to the application for and receipt of financial assistance; records
created or maintained by a physician, psychiatrist, psychologist, or other professional or a professional
acting or assisting in a similar capacity in treatment of a student; institutional employment or faculty files;
alumni information; and sole-access educational records. Sole access records are those records of
instructional, supervisory and administration and educational personnel that are in the sole possession of
the makers and are not accessible or revealed to any other individual except a temporary substitute.
6. Correction of Records:
Pursuant to Family Educational Rights and Privacy Act of 1974, students have the right to inspect their
educational records and correct such records if necessary. Students desiring to review their records
should make this request to the appropriate official in writing. Such written request will be granted within a
period of no more than 45 days from the date of request. In the event the record contains inaccurate,
misleading or otherwise inappropriate information, every effort will be made to correct or delete such
material, and the student will be so informed of such action in writing. Institutions may release information
to governmental agencies for review for purposes of financial aid audits, National Student Loan
Clearinghouse, etc. In the event of a subpoena, the institution may disclose information if the institution
makes a reasonable effort to notify the eligible student of the order or subpoena in advance of
compliance, so that the student may seek protective action, unless the disclosure is in compliance with a
Federal grand jury subpoena. Complete information on FERPA policy may be found at
www.ed.gov.policy.
GGC LIBRARY AND INFORMATION COMMONS COMPUTER USE POLICY

Open computing in the GGC Library is for the use of GGC students, faculty, and staff. Members of the
general public may use the Public Access Catalogs.
Open Computers are reserved for the following activities, in order of priority
Research or locating Library material

Using my.GGC
Working on assignments
Accessing multimedia applications relevant to scholarly research
And, provided there are computers available,
Personal e-mail, entertainment and social networking.
The following activities are supported
Research activities, including Internet access

Saving files to external media
Viewing reference or reserve material
Viewing multimedia materials with Windows Media Player and Quick Time. Other video viewers
are not supported
The following activities are forbidden
Running commands
Reconfiguring existing software
Deleting software
Installing new software, including games
Viewing sexually explicit materials, unless it is verifiably part of an assignment, including on
personal computing devices.
Viewing graphically violent materials, unless it is verifiably part of an assignment, including on
personal computing devices.
Playing graphically violent and sexually explicit games, including on personal computing devices
Gambling, including on personal computing devices
Other Guidelines
Audio must be listened to through headphones rather than computer speakers.

Use of the instructors audiovisual system by students is prohibited unless the students are part of
a class arranged by a faculty member.
Lights in computing facilities managed by the Library must remain turned on at all times, with the
following exceptions:
o In study rooms
o If a faculty member, as part of an arranged class, needs them turned off
Doors to computing facilities managed by the Library must remain open at all times during
operational hours, with the following exceptions:
o In study rooms
o If a faculty member, as part of an arranged class, needs them closed
Children and young adults under the age of 17 may not use GGC Library computing facilities
unless they are enrolled at GGC or accompanied by a parent or guardian.
Food is not allowed at the computers.
Note: Activities not included in this list may be deemed inappropriate by the Librarian or Help Desk
Assistant on duty, and users may be asked to stop engaging in such activity. Violators may be forbidden
future use of GGC Library computing facilities and/or recommended for disciplinary action.
Printing
Printing in the open computing areas is managed by a print management system. Students must maintain
a cash balance on their Cave Cash accounts and must use their Claw Cards to release print jobs. The
cost to print is 10 cents per page for one-sided printing, and 17 cents for two-sided printing. Color printing
is available in the Main Library Information Commons only, and the cost is 25 cents for the first side and
15 cents for the second side. GGC Faculty/Staff and non-GGC patrons do not have the ability to print
materials in the Library. There is no printing available from the Public Access Catalogs. Materials may be
saved to flash drives.
Faculty and Staff may send print jobs to the Copy Center (copy.mail@ggc.edu) located on the third floor of
the Student Center. You may pay with: cash, check, Cave Cash, debit card, credit card, or your units PCard. The Copy Center is open Monday-Friday, 8:00 am 5:00 pm.
Headphones
Students must supply their own headphones. Headphones are available for sale in the Book Store,
located in the Student Center.
Copyright
The user is responsible for any and all copyright violations that may be committed through the use of
Library or Information Commons computers. Intentional violation of copyright law is not permitted. For
more information, refer to the U.S. Copyright Act of 1976, Title 17, U.S. Code and the University System
of Georgia's Board of Regents policy.
Enforcement
Rules and regulations of Georgia Gwinnett College, as stated in the Student Handbook Instructional
Technology Acceptable Use statement, are to be followed. Violators may be forbidden future use of GGC
computing facilities and/or recommended for disciplinary action.
Computer users must produce identification if requested to by College personnel, including any student
employee on duty in a computing facility.
Facilities Use
Please see GGC Library Facilities Policy.
ACADEMIC FREEDOM POLICY

Academic Freedom Policy
It is Georgia Gwinnett Colleges policy to publish academic freedom statement in all major policy
documents that are used by the faculty, staff, and students. GGC is committed to the protection of
Academic Freedom by providing grievance procedures that can be used in causes of violation of
Academic Freedom. Grievance procedures can be found in section V of the Faculty Manual of Policies and
Procedures.
Academic Freedom Statement
As a liberal arts college dedicated to the holistic development of students and to the production of
graduates who can anticipate and respond effectively to the changing world, Georgia Gwinnett College
affirms the vital role of diverse perspectives in helping students to develop their own knowledge and their
ability to evaluate knowledge claims critically. The administration, faculty, staff and students share
responsibility for fostering a climate that is favorable to the free exchange of ideas and to the examination
of conflicting ideas and interpretations using generally accepted disciplinary standards of inquiry.
Freedom of speech and expression extends to all members of the academic community, subject to
commonly accepted constitutional limits on speech that is libelous or slanderous, incites violence, or
discriminates against or harasses others.
Academic freedom is essential to the integrity of intellectual inquiry and scholarly criticism, to the
dissemination of knowledge, and to the search for truth and wisdom. It is the foundation upon which the
all of the intellectual activity of the college rests. Faculty are free to pursue scholarly interests without fear
of censure, discipline, or reprisal. This freedom extends to the display, publication, and performance of
creative work. Faculty may speak freely on all matters of college governance, and may speak, work, or
act as an individual in the public arena without fear of institutional discipline or restraint.
A fundamental goal of liberal arts education is the development of students skills of analysis and critical
inquiry. To this end, faculty are free to teach and discuss any aspect of a given topic pertinent to the
course being taught as a means of teaching students to explore and evaluate competing perspectives
and interpretations as they learn to assemble their own informed judgments. Faculty have a concomitant
responsibility to teach students to evaluate knowledge claims using standards of evidence accepted in
their respective disciplines, and to promote respect for competing views offered by others. Students have
the right to a safe classroom environment in which they can explore controversial ideas in an atmosphere
characterized by openness, tolerance and civility, and where they will be graded only on the intellectual
merits of their work.
The College has established formal grievance procedures for addressing claims of unfair academic
treatment by any member of the campus community.
Our view of academic freedom incorporates the principles of academic freedom stated by the American
Association of University Professors (AAUP, 1940) as follows:
1. The teacher is entitled to full freedom in research and in the publication of the results, subject to
the adequate performance of [his/her] other academic duties; but research for pecuniary return
should be based upon an understanding with the authorities of the institution.
2. The teacher is entitled to freedom in the classroom in discussing [his/her] subject, but [he/she]
should be careful not to introduce into his/her teaching controversial matter which has no relation
to his/her subject. Limitations of academic freedom because of religious or other aims of the
institution should be clearly stated in writing at the time of the appointment.
3. The college or university teacher is a citizen, a member of a learned profession, and an officer of
an educational institution. When [he/she] speaks or writes as a citizen, [he/she] should be free
from institutional censorship or discipline, but [his/her] special position in the community imposes
obligations. As a person of learning and an educational officer, [he/she] should remember that
the public may judge [his/her] profession and [his/her] institution by [his/her] utterances. Hence
[he/she] should at all times be accurate, should exercise appropriate restraint, should show
respect for the opinions of others, and should make every effort to indicate that [he/she] is not an
institutional spokesperson.
The faculty also endorses the Statement on Academic Rights and Responsibilities published by the
American Council on Education (2005).
INTELLECTUAL PROPERTIES
PREAMBLE
Georgia Gwinnett College (GGC) is dedicated to teaching, scholarship, and the extension of knowledge
to the public. The personnel at the College recognize as two (2) of their major objectives, the production
of new knowledge and the dissemination of both old and new knowledge. Inherent in these objectives is
the need to encourage the development of new and useful devices and processes, the publication of
scholarly works, and the development of computer software. Such activities (1) contribute to the
professional development of the faculty, staff or students involved; (2) enhance the reputation of the
institution; (3) provide additional educational opportunities for participating students; and (4) promote the
general welfare of the public at large.
Patentable inventions and materials often come about because of activities of GGC faculty, staff, or
students who have been aided wholly or in part through the use of resources of GGC. It becomes
significant, therefore, to ensure the utilization of such inventions for the public good and to expedite their
development and marketing. The rights and privileges, as well as the incentive, of the inventor or creator
must be preserved so that his/her abilities may be further encouraged and stimulated.
Georgia Gwinnett College recognizes and encourages the publication of scholarly works as an integral
part of the processes of teaching, research, and service. GGC acknowledges that faculty, staff, or
students regularly prepare for publication, usually through individual effort and initiative, articles,
pamphlets, books and other scholarly works which may be subject to copyright and which may generate
royalty income for the author. Publication may also result from work supported either partially or
completely by the institution. With the advent of innovative techniques and procedures, the variety and
number of materials which might be created in a university community have increased significantly,
causing the ownership of such copyrightable materials to become increasingly complex.
GGC recognizes the need for enhanced development and dissemination of software technology as a
means of expressing both old and new knowledge. Inasmuch as the College is aware of the dynamic
nature of software and that the value of intellectual property comes from the ability of its owner to control
its use and that such value is directly related to the degree of protection it enjoys under the law, GGC will
protect such expressions of knowledge by the utilization of appropriate intellectual property laws and the
creation of comprehensive software technology transfer policies and procedures.
The foregoing considered, Georgia Gwinnett College, does hereby establish the following policy with
respect to the development, protection, and transfer of rights to Intellectual Property resulting from the
work of its faculty, staff, or students.
Policy Applicability to Faculty, Staff, and Students
This policy shall be applicable to all full or part-time faculty, staff and students of Georgia Gwinnett
College.
DEFINITIONS
INTELLECTUAL PROPERTIES
Intellectual Property shall be deemed to refer to patentable materials, copyrighted materials, trademarks,
software, and trade secrets, whether or not formal protection is sought.
PATENTABLE MATERIALS
Patentable Materials shall be deemed to refer to items other than software that reasonably appear to
qualify for protection under the patent laws of the United States or other protective statutes, including
Novel Plant Varieties and Patentable Plants, whether or not patentable thereunder.
COPYRIGHTED MATERIALS
Copyrighted Materials shall include the following:
1. Books, journal articles, texts, glossaries, bibliographies, study guides, laboratory manuals, syllabi,
tests, and proposals;
2. Lectures, musical or dramatic compositions, and unpublished scripts;
3.
4.
5.
6.
7.
8.
Films, filmstrips, charts, transparencies, and other visual aids;

Video and audio tapes or cassettes;
Live video and audio broadcasts;
Programmed instructional materials;
Mask works; and,
Other materials or works other than software that qualify for protection under the copyright laws of
the United States (See 17 U.S.C. 102 et seq.) or other protective statutes whether or not
registered thereunder.
SOFTWARE
Software shall include one or more computer programs existing in any form, or any associated
operational procedures, manuals or other documentation, whether or not protectable or protected by
patent or copyright. The term computer program shall mean a set of instructions, statements, or related
data that, in actual or modified form, is capable of causing a computer or computer system to perform
specified functions.
TRADEMARKS
Trademarks shall include all trademarks, service marks, trade names, seals, symbols, designs, slogans,
or logotypes developed by or associated with the USG or any of its institutions. (See 15 U.S.C. 1127.)
TRADE SECRETS
Trade Secrets means information including, but not limited to, technical or nontechnical data, a formula, a
pattern, a compilation, a program, a device, a method, a technique, a drawing, a process, financial data,
financial plans, product plans, or a list of actual or potential customers or suppliers that:
1. Derives economic value, actual or potential, from not being generally known to, and not being
readily ascertainable by proper means by, other persons who can obtain economic value from its
disclosure or use; and
2. Is the subject of efforts that are reasonable under the circumstances to maintain its secrecy (See
O.C.G.A. 10- 1-761).
PATENTABLE PLANT
Patentable Plant means an asexually reproduced distinct and new variety of plant (See 35 U.S.C. 161).
MASK WORK
Mask Work means a series of related images, however fixed or encoded:
1. Having or representing the predetermined, three dimensional pattern of metallic, insulating, or
semiconductor material present or removed from the layers of a semiconductor chip product;
and,
2. In which series the relation of the images to one another is that each image has the pattern of the
surface of one form of the semiconductor chip product (See 17 U.S.C. 901).
NOVEL PLANT VARIETY
Novel Plant Variety means a novel variety of sexually reproduced plant (See 7 U.S.C. 2321 et seq).
CREATOR AND ORIGINATOR
Creator and Originator, which are used interchangeably in this Intellectual Property Policy, shall mean the
creator, author, inventor, or similar person and that persons executor, heirs, successors, and assigns.
FACULTY MEMBERS, STAFF MEMBER, AND STUDENT

Faculty Member, Staff Member, and Student are individuals who have signed an appropriate agreement
(such as an application for admission or a contract of employment) with the College that obligates them to
abide by the policies of the College and the Board of Regents. A staff member is any person other than a
faculty member who is employed on a full-time or part-time basis by the College.
DETERMINATION OF RIGHTS AND EQUITIES IN INTELLECTUAL PROPERTIES

SPONSOR-SUPPORTED EFFORTS
Sponsored project agreements with the College or one of its foundations often contain specific provisions
with respect to ownership of Intellectual Property developed during the course of such work, in which
case the terms of the sponsored project agreement shall establish ownership. When the sponsored
project agreement is silent on the matter, all rights in intellectual property shall vest in the College.
Income, if any, from such Intellectual Property shall be shared with the Originator, subject to the sponsor's
requirements, in accordance with Section 6.3.4.10.
COLLEGE-ASSIGNED EFFORTS
Ownership of Intellectual Property developed as a result of College-assigned efforts shall reside with the
College. Copyrightable works created by an employee in the course of his/her employment are
considered to be works made for hire under copyright law, with ownership vested in the employer.
However, any income from such Intellectual Property shall be shared with the Originator, in accordance
with Section 6.3.4.10. The above notwithstanding, a faculty member's or student's general obligation to
produce scholarly and creative works does not constitute a work for hire or a specific College assignment.
COLLEGE-ASSISTED INDIVIDUAL EFFORT
Ownership of Intellectual Property developed by faculty, staff, and students who make more than purely
incidental use of College resources shall be shared by the Originator and the College. For purposes of
this Intellectual Property Policy, the use of the following College resources generally shall not result in
shared ownership: all resources available to the public without charge; College -owned/leased office, lab,
or studio space or equipment; computer equipment; library resources, including electronic resources; and
Internet access.
Use of the following College resources in the production of Intellectual Property generally shall constitute
more than purely incidental use, shall be defined as College-Assisted Individual Effort, and shall result in
shared ownership of the Intellectual Property under this Section: resources provided by College-funded
and/or College Foundation-funded grants, and stipends; College employees (other than faculty) within the
employment period; long distance telecommunication services and other cost-added supplies and
services; and College facilities other than offices, labs, studios, or library. Income, if any, from such
Intellectual Property shall be shared as described in Section 6.3.4.10.
A. INDIVIDUAL EFFORT
Ownership of Intellectual Property developed by faculty, staff, and students of the College shall reside
with the Originator of such Intellectual Property provided that: the Intellectual Property was not developed
in accordance with the terms of a sponsored project agreement (see Section 6.3.3.1); the Intellectual
Property was not developed by faculty, staff, or students as a specific College assignment (see
Section6.3.3.2); and there was no significant use of College resources in the creation of such Intellectual
Property (see Section 6.3.3.3). The Originator of the Intellectual Property shall have the opportunity to
demonstrate that this classification applies.
B. OTHER EFFORTS
Ownership of Intellectual Property developed by faculty, staff, and students of the College under other
efforts is determined according to the criteria specified in Sections 6.3.3.1 through 6.3.3.4. above. Such
efforts include, but are not limited to, consulting for outside organizations, collaborating with non-College
personnel, or serving on non-College boards, committees, task forces, etc. Any agreement should include
a statement that the faculty member has intellectual property obligations to the College and this
Intellectual Property Policy should be attached to the agreement. In the event that there is any conflict
between the College personnel's obligations to this Intellectual Property Policy and their obligations to the
entity or collaborative arrangement for which they provide these efforts, the obligations to this Intellectual
Property Policy shall control.
INSTITUTIONAL PROCEDURES
INTELLECTUAL PROPERTY COMMITTEE
The President shall appoint an institutional Intellectual Property committee, consisting of no fewer than
four (4) or more than nine (9) members, one (1) of whom shall be designated by the President to serve as
chair. The committee shall include a representative of the Office of Resources, the faculty, the staff, and
the student body. The committee shall meet as necessary, and shall act in an advisory capacity to the
President or his/her designee. Faculty, staff, and students shall promptly report to the committee in
writing, through the appropriate channels, all Intellectual Property invented or created by them, which is
reasonably likely to have commercial value.
The duties of the IP Committee include:
Review Disclosure of Intellectual Property forms submitted by faculty, staff, and students.
Act in an advisory capacity regarding Intellectual Property to the President, Vice President or his/her
designee.
Evaluate Intellectual Property developed through Sponsor-Supported Efforts and College-Assigned
Efforts, and to determine whether to administer such Intellectual Property by undertaking those efforts
it determines to be appropriate to protect and license or otherwise commercialize such Intellectual
Property.
In all cases in which questions arise as to equities, rights, division of royalties, or any other
Intellectual Property-related matter the Intellectual Property Committee will perform consideration,
interpretation of policy, and decision.
For Sponsor-Supported Efforts, College-Assigned Efforts, and College-Assisted Efforts, the College
Intellectual Property Committee is the body to recommend a lower percentage of the net revenue be
distributed to the Georgia Gwinnett College Foundation and the Faculty Research Committee if
warranted where availability and use of College resources warrants smaller payment provisions. Any
revenue sharing recommendations from the Intellectual Property Committee require written review
and approval by the appropriate Vice President..
DISCLOSURE OF INTELLECTUAL PROPERTY
For circumstances meeting the criteria for Section 6.3.3.1through 6.3.3.3, College personnel and students
shall promptly provide the Intellectual Property Committee with a disclosure describing their creative and
scholarly works and new material, devices, processes, or other inventions which may have commercial
potential by using forms provided by the Office of Research Services and Sponsored Programs. College
personnel shall also cooperate with the Office of Research Services and Sponsored Programs and sign
all papers deemed necessary to protect and commercialize Intellectual Property covered by this
Intellectual Property Policy.
Disclosures are not required for circumstances meeting the criteria delineated in Section 6.3.3.4 or for
works of authorship where there is no intent to commercially exploit the intellectual property (examples
include, but are not limited to, articles for publication in scholarly or professional journals and instructional
or research material for internal use), even though the ownership of the copyright may reside in the
College as determined by Sections 6.3.3.1 and 6.3.3.2, or Georgia Gwinnett College Intellectual Policy.
In cases where disclosure is not required, the College shall assign the copyright to the author for
publication purposes.
OBLIGATIONS OF PRINCIPAL INVESTIGATORS/PROJECT DIRECTORS
Principal Investigators/Project Directors shall be responsible for informing coworkers of their rights and
obligations under contracts, grants, and the like before the initiation of research or other sponsored
projects.
CONFIDENTIALITY
Certain contractual obligations and governmental regulations require that information be maintained in
confidence. Some works, such as certain computer software, may best be protected and licensed as
trade secrets. Additionally, inventions must be maintained in confidence for limited periods to avoid the
loss of patent rights. Accordingly, the timing of publications is important, and College personnel shall use
their best efforts to keep the following items confidential (to the extent allowed by law): all information or
material designated confidential in a contract, grant, or the like; all information or material designated or
required to be maintained as confidential under any applicable governmental statutes or regulations; and
all information relating to Intellectual Property developed by College personnel which may be protected
under this Policy until application has been made for protection.
COLLABORATION
Collaboration between College personnel and persons not employed or associated with the College,
including researchers at other universities or companies can result in the development of Intellectual
Property jointly owned by the College and other persons or their employers. Protection and
commercialization of such joint Intellectual Property can be difficult without extensive cooperation and
agreement among the owners. Accordingly, it is important for College personnel involved in, or
contemplating collaborative activities that may result in, the development of Intellectual Property to advise
their immediate supervisors and the Office of Research Services and Sponsored Programs of such
activities.
ADMINISTRATION OF "SPONSOR-SUPPORTED EFFORTS" AND "COLLEGE-ASSIGNED
EFFORTS"
The Intellectual Property Committee has the responsibility to evaluate Intellectual Property developed
through Sponsor-Supported Efforts and College-Assigned Efforts, and to determine whether to administer
such Intellectual Property by undertaking those efforts it determines to be appropriate to protect and
license or otherwise commercialize such Intellectual Property.
ADMINISTRATION OF "COLLEGE-ASSISTED INDIVIDUAL EFFORT"
Any Intellectual Property which is the result of College-Assisted Individual Effort, Georgia Gwinnett
College Intellectual Property Policy shall be administered by the Originator, unless the Originator and the
Committee agree to have it administered by the Office of Research Services and Sponsored Programs.
Such Intellectual Property which is administered by the Office of Research Services and Sponsored
Program shall be treated as "College-Assigned Effort. Intellectual Property shall require the Originator to
assign to the College his/her share of the ownership rights in such Intellectual Property, but the Originator
shall retain the right to a division of revenue as prescribed by Section 6.3.4.10 of this Policy.
ADMINISTRATION OF "INDIVIDUAL EFFORT"
Intellectual Property which is administered by the Originator shall be assigned to the Originator under a
simple agreement which provides for periodic reports describing the Originator's administrative activities,
generation of payments or royalties, and if appropriate payment to the College of a portion of net revenue
from the exploitation of the Intellectual Property. "Individual Effort" Intellectual Property may be assigned
to the College to be treated and administered as College-Assigned Effort Section 6.3.3.2 Intellectual
Property if both the Committee and the Originator agree to do so (see the discussion in Section 6.3.4.7).
DECLINED INTELLECTUAL PROPERTY
Whenever the College chooses not to administer Intellectual Property or chooses to cease administering
Intellectual Property, such Intellectual Property, subject to any obligations to a sponsor, may be released
to the Originator to dispose of as the Originator sees fit.
REVENUE SHARING
All Recommended Revenue Sharing Distribution Agreements must be approved by the appropriate Vice
President. Recommendations shall be made in writing by the Intellectual Property Committee.
A. Net Revenue from License Activity
The proposed division of net revenue is presented below. Net revenue is defined as gross receipts
received by the College from license activity minus contract amounts due sponsors, if any, and the out-ofpocket costs incurred by the College in protecting and licensing the Intellectual Property. Where the
College owns some portion of the Intellectual Property in question, revenue generated from use of the
Intellectual property by the College is not receipts by the College from license activity.
RECOMMENDED REVENUE DISTRIBUTION
REVENUE
DISTRIBUTIO
N
Originato
r
Originator
s School
Originato
rs
Researc
h
Program
Georgia Gwinnett
College
Foundation*
Faculty,
Research
Committee
SPONSOR
SUPPORTED
70%
5%
5%
10%*
COLLEGE
ASSIGNED
50%
15%
10%
10%*
COLLEGE
ASSISTED
70%
5%
5%
10%*
INDIVIDUAL
EFFORT
100%
OTHER
EFFORTS
To be determined on a case-by-case basis.
* A contracted entity may replace the stated foundation.
10%*
15%*
10%*
-
Notes on Originator Portion:

1. The Originator's share of net revenue shall be divided (equally) among joint Originators of jointly
developed Intellectual Property, unless a written statement signed by all joint Originators which
provides for a different distribution is filed with the College prior to the first distribution of shared
net revenue.
2. In the event the Intellectual Property is licensed to the Originator, or an external entity in which
the Originator has a significant financial interest, the Originator shall waive the right under the
College Intellectual Property Policy to receive the Originator's share of royalties identified above
(except when the development of the Intellectual Property meets the criteria established for the
Individual-Effort category, in which case this clause does not apply). In the event the Originator
does not receive the Originator's share, that share shall be distributed to the other parties in the
proportions detailed above.
3. In the event the terms of the license of the Intellectual Property provide the College with equity, or
an option to acquire equity, in the entity which licenses the Intellectual Property, the share of such
equity due to Originators as identified above will be distributed to the originators when such equity
is transferable or convertible to cash.
Notes on Originators Research Program Portion:
1. The percentage for the Originator's Research Program applies only while the Originator is
employed by, and conducting research at, the College. If this is not the case, this share is
reallocated to the Faculty Research Committee.
* For Sponsor-Supported Efforts, College-Assigned Efforts, and College-Assisted Efforts, the College
Intellectual Property Committee may recommend that a lower percentage of the net revenue be
distributed to the Georgia Gwinnett College Foundation and the Faculty Research Committee if it seems
evident that use of College resources warrants smaller payment provisions.
B. Net Revenue from College Use of College-Owned Intellectual Property
Where the College owns some portion of the Intellectual Property in question, net revenue generated
from use of the Intellectual property by the College shall be divided in accordance with the following table.
Net revenue is defined as gross receipts received by the College from its usage of the Intellectual
Property activity minus contract amounts due sponsors, if any, and the out-of-pocket costs incurred by the
College in protecting the Intellectual Property.
RECOMMENDED REVENUE DISTRIBUTION
REVENUE
DISTRIBUTION
SPONSOR
SUPPORTED
COLLEGE
ASSIGNED
COLLEGE
ASSISTED
OTHER EFFORTS
Originators
School
Originators
Research
Program
Georgia Gwinnett
College Foundation*
Faculty, Research
Committee
17%
16%
33%*
33%*
30%
20%
20%*
30%*
17%
16%
33%*
33%*
To be determined on a case-by-case basis.
** Under both of these circumstances, either the Originator or an entity in which he/she has a significant
financial interest already is taking a significant share of the royalties "off the top."
INTERPRETATION, DECISION, AND APPEAL
Cases where the Originator and the College agree to the classification and proposed mechanism of
commercialization, the intellectual property will be processed by the College in accordance with this
policy. All cases in which questions arise as to equities, rights, division of royalties, or any other
Intellectual Property-related matter shall be referred to the Intellectual Property Committee for
consideration, interpretation of policy, and decision. Appeal of an Intellectual Property Committee
decision shall be to the appropriate Vice President. Appeals within the College must be made, in writing,
within twenty (20) days of written notice of a decision. A final institutional decision may be issued by the
President or his designee. If further appeal is necessary after issuance of a final institutional decision, the
party may appeal to the Board of Regents.. Appeals to the Board of Regents shall be made in
accordance with Article IX of the Bylaws of the Board, which currently requires that appeals be filed within
twenty (20) days of the final institutional decision. Twenty days refers to calendar days.
HEIRS AND ASSIGNS

The provisions of this Policy shall fix the interests of and be binding upon the heirs and assigns of (1) all
University personnel; and (2) all others who agree to be bound by it.
TRADEMARKS
All trademarks arising out of research by institutions of the University System of Georgia constitute
property of the Board of Regents of the University System of Georgia, and applications for registration,
use of and licensing of such trademarks shall be governed by the policies of the Board. Trademarks
arising out of research done by an institution of the University System of Georgia pursuant to an
agreement with a cooperative organization shall be the property of such cooperative organization and
such organization may file all appropriate applications and other documents necessary to protect such
trademarks and may exercise all other rights consistent with ownership of the trademarks.
FILING OF INSTITUTIONAL POLICIES
A true copy of the Georgia Gwinnett College Intellectual Property Policy shall be filed with the Office of
Legal Affairs in the University System Office, as required by the Board of Regents Policy Manual Section
6.3.6.
STUDENT FEES AND SPECIAL CHARGES

MANDATORY STUDENT FEES

RECORDS
Confidentiality of Records
A student may authorize the release of his/her disciplinary record to any party by making a written
request. Any other party seeking access to a record of a College student integrity hearing must file a
written request pursuant to the Georgia Open Records Act (O.C.G.A. 50-18-70, et seq.) with the Office
of Public Affairs. Certain information, such as medical information and social security numbers, may be
removed from a student's record before it is released to a third party.
Destruction of Records
All records of cases in the College student integrity system shall be maintained in a location designated
by the Office of Student Integrity. Records are eligible to be destroyed five years after a students
graduation (or last date of attendance), unless otherwise directed by Board of Regents policy or other
federal guidelines.
ADOPTION AND AMENDMENTS TO POLICIES, PROCEDURES, AND THE STUDENT

HANDBOOK
Policies and procedures to be followed in conjunction with College student integrity hearings and appeals
are developed through the efforts of the Office of the Associate Vice President for Student Affairs in
conjunction with the Office of the Vice President for Academic and Student Affairs. These procedures,
and any amendments to the procedures, are formally adopted when recommended by the Associate Vice
President for Student Affairs and approved per the guidelines contained in the GGC Policy on Policies.
Amendments, deletions, or insertions to the Student Handbook: Rights, Responsibilities, and General
Information shall adhere to the guidelines outlined in the GGC Policy on Policies.
ADMINISTRATIVE ACTIONS BASED ON HEALTH, SAFETY AND WELFARE OF THE

COLLEGE COMMUNITY
In addition to the Student Code of Conduct and related actions outlined this handbook, the institution
retains the right to take adverse administrative actions against a student for the purpose of protecting the
health, safety and welfare of the college community. Such actions include but are not limited
to expulsion, temporary and permanent suspension, probation, reprimand, and other sanctions.
If such actions are taken, upon written request, the student may initiate a campus level review by
requesting an Administrative Hearing before the VP A&SA or his designee. Written requests for an
Administrative Hearing based on health, safety and welfare related actions must be received within ten
(10) calendar days of the date of the adverse action notice. Hearing requests filed after this timeframe
will be denied as untimely, absent a clear and well documented showing of exigent circumstances which
prevented timely filing.
If a Hearing is initiated, a panel will be convened by the VP A&SA or his designee within ten (10) calendar
days. The Vice President may appoint up to two (2) additional college administrators to serve on the
Hearing panel. The Vice Presidents designee shall serve as panel chair. If requested, the student may
have the option of bringing one (1) representative to the Hearing, however a representative may not
address the panel or ask any questions during the Hearing process. The student must speak on his/her
own behalf. If the students representative is an attorney, he or she is subject to the same limitations as
any other representative and may not speak or address the panel during in the Hearing Process.
The student will have the burden of establishing that his or her continued presence as a member of the
college community will not be detrimental to the health, safety, welfare or property of students or other
members of the campus community or to the orderly operation of the institution. In cases where the
college has requested medical documentation confirming fitness for continued enrollment from the
students treating physician or specialist or other documentation that is deemed relevant to the pending
matter, the documentation must be presented at least 48 hours prior to the Administrative Hearing. If a
student chooses not to submit documentation that is requested by College representatives or the Hearing
Panel, the Panel may either rule on the matter without the requested documentation or if requested by the
student, the panel may allow a five (5) day extension of time for the student to submit the requested
documentation. Any evidentiary material presented by the student or discovered by the college while
reviewing the matter may be utilized as part of the panel review and may become part of the panel
record, as deemed appropriate by the panel chair.
For safety, health and welfare related matters, the initial adverse administrative action shall remain in
place until the Hearing process is complete and a panel recommendation is reached, unless an interim
action is otherwise directed by the panel. Once the Hearing is complete, a written panel recommendation
shall be made to the President within five (5) calendar days and the President shall render a decision
within five (5) calendar days.
The Presidents decision represents the final institutional decision on the matter. Any further appeal must
be filed with Board of Regents in accordance with the procedures and timelines noted in published Board
of Regents policies, which can be found at www.usg.edu.
Please note: If the college is closed for a holiday break at any time during the filing and response period
for the handling of health, safety, and welfare matters, the appropriate number of days will be added for
an extension of time under this section.
STUDENT COMPLAINTS
Georgia Gwinnett College has procedures for resolving written student complaints. The complaint may be
alleging the students rights have been abridged by violating college rules and procedures. Students who
disagree with a decision made by a college official and wish to file a written complaint should contact the
Office of the Dean of Students or follow the appropriate appeal procedure under the Appeals section
later in this handbook. Grievances will be directed to the next level of authority above which the complaint
or decision was made.
Please note, a student may not file a complaint under this section if the subject matter is covered under
another institutional policy or complaint procedure.
Filing a Written Student Complaint
The student is encouraged to first discuss the matter with the other party. Every effort should be made to
follow the chain of command in the resolution of the complaint first. If the student wishes to pursue the
grievance, the student should file a written complaint online at www.ggc.edu/studentcomplaints. The
Dean of Students or his/her designee will review the complaint and a decision shall be given to the
student within 10 working days after the matter has been presented. The time may be extended for
extenuating circumstances.
Appeals of the Student Complaint Process
If the complaint cannot be resolved to the satisfaction of the student, the student may file an appeal in
writing with the Office of the Associate Vice President for Student Affairs stating the reasons and grounds
for the appeal within 10 working days of receiving the decision of the Dean of Students or his/her
designee. The appeal shall be reviewed by an ad hoc panel comprised of at least three (3) persons. One
(1) must be a student; the others may be a faculty member or administrator as deemed appropriate by the
Associate Vice President. The panel shall assemble to hear the complaint and decide by a majority vote
based upon the information presented. The panel shall make a decision within 10 working days from the
appeal hearing and shall inform the student in writing of their decision. If the person directly involved is
not satisfied with the decision, he or she may file an appeal in writing to the Vice President for Academic
and Student Affairs within 10 business days. If the student wishes to appeal the Vice Presidents decision,
he/she may then appeal to the President of the College submitting the same documentation as was
submitted earlier in the process within 10 business days of the Vice Presidents decision. The decision of
the President of the College is final.
Intellectual Diversity/Academic Freedom
In cases dealing with alleged Intellectual Diversity/Academic Freedom infractions, students are
encouraged to follow the informal and formal procedures above. In matters where the student can
demonstrate a justifiable reason(s) for why an initial concern could not be discussed with the other party,
a written detailed grievance with a justification statement may be filed directly to the Vice President for
Academic and Student Affairs (VPA&SA) for consideration within 10 business days of the alleged
infraction. The VPASA will respond to the student within 10 working days after receipt of the grievance.
Upon receipt of a final decision by the VPASA, the student may make a written appeal of that decision to
the President of the College within five (5) business days. The decision of the President represents the
final institutional decision.
Once the Presidents decision has been rendered, any further appeal, if applicable, must be filed with
Board of Regents in accordance with the procedures and timelines noted in published Board of Regents
policies, which can be found at www.usg.edu.
APPEALS
See Board of Regents Policy Manual Section 4.7
All student appeals filed under the sections noted herein must be in writing.
GRADE, HOUSING, PARKING, RESIDENCY, STUDENT ACCOUNT, AND TUITION APPEAL
Grade Appeals
Students wishing to appeal a final grade in a course must first discuss the grade appeal with the course
instructor within 30 calendar days of the assignment of the final grade. If the student still wishes to appeal
beyond the discussion with the course instructor, the student may then file a grade appeal with the
appropriate dean. The student must submit a written request along with all supporting documentation to
the dean within 15 calendar days of the instructors decision. An interview with the student and/or the
course instructor may be a part of the deans decision. If the student wishes to appeal the deans
decision, he/she may then appeal to the Vice President for Academic and Student Affairs submitting the
same documentation as was submitted to the dean within 15 calendar days of the decision.
The decision of the Vice President or his/her designee represents the final institutional decision for Grade
Appeals.
Housing Contract Appeals
Students who wish to appeal their housing contract must submit their appeal to the Student Appeals
Committee. Appeals must be filed online at www.ggc.edu/appeals. Students wishing to appeal the decision
of the Student Appeals Committee may submit a written request for appeal to the Associate Vice
President for Student Affairs or his/her designee stating the reasons and grounds for the appeal within 10
working days of receiving the decision of the Student Appeals Committee. The appeal shall be reviewed
by an ad hoc panel comprised of at least three (3) persons. One (1) must be a student; the others may be
a faculty member or administrator as deemed appropriate by the Associate Vice President or his/her
designee. The panel shall assemble to hear the complaint and decide by a majority vote based upon the
information presented. The panel shall make a decision within 10 working days from the appeal hearing
and shall inform the student in writing of their decision. If the person directly involved is not satisfied with
the decision, he/she may file an appeal of the AVPSAs decision to the appropriate Vice President or
his/her designee so that he/she may render a decision. All appeals must be in writing.
The decision of the Vice President or his/her designee represents the final institutional decision for
Housing Contract Appeals.
Housing Fines Appeals
Residents who are billed for damages and/or fined for Housing-related violations may appeal the damage
or fine assessment. All appeals must be submitted within 72 hours from the date notification of charges
was issued through GGC e-mail and/or upon checking out. All appeals must be submitted via the
following link: http://www.ggc.edu/appeals.
Appeals must clearly demonstrate why the resident charged with the damage or fine believe he/she is not
responsible AND must identify the responsible party, if known. Verifiable supporting
documentation/materials must be submitted at the time an initial appeal is filed.
Residents will be notified of any decisions in writing via their GGC e-mail address.
If the residents appeal is denied, the resident may submit a second appeal to the Student Appeals
Committee via the Student Account Appeals Process (as outlined below in the GGC Student Handbook).
Parking Appeals
Students wishing to appeal a traffic/parking fine may appeal to the Parking & Appeals Committee.
Traffic/Parking appeals must be filed in the Office of Parking Services within seven (7) business days of
the issue date of the citation. Students wishing to appeal the decision of the Parking & Appeals
Committee may submit a written request for appeal to the Associate Vice President for Student Affairs or
his/her designee within 15 calendar days of the decision of the Parking & Appeals Committee. If the
student wishes to appeal the Associate Vice President or designees decision, he/she may then appeal to
the appropriate Vice President submitting the same documentation as was submitted earlier in the
process within 15 calendar days of the Associate Vice Presidents decision.
Parking Appeals.
In-State Tuition Classification Status (In-State Residency)
Students may be classified as out of state for various reasons. Any student who wishes to apply for inState Tuition Classification Status should submit a Petition for Classification of Students for Tuition
Purposes to the Registrar in the Office of Enrollment Management. Documentation of the request must
include any form of proof of legal residency in Georgia (Georgia State Income Tax, Georgia issued
Drivers License, etc.) or justification for waivers as outlined in Board of Regents policy regarding In-State
Tuition Classification Status. If the student wishes to appeal the Office of Enrollment Managements
decision, he/she may then appeal to the Vice President of Academic and Student Affairs by submitting
the same documentation as was submitted earlier in the process within 15 calendar days of the Office of
Enrollment Managements decision. If the student wishes to appeal the Vice Presidents decision, he/she
may then appeal to the President of the College within 15 calendar days of the Vice Presidents decision.
The decision of the President or his designee represents the final institutional decision.
Student Account Appeals
Students wishing to appeal any decision impacting their student account may appeal to the Student
Appeals Committee. Appeals must be filed online at www.ggc.edu/appeals. Students wishing to appeal the
decision of the Student Appeals Committee may submit a written request for appeal to the Associate Vice
President for Student Affairs or his/her designee stating the reasons and grounds for the appeal within 10
working days of receiving the decision of the Student Appeals Committee. The appeal shall be reviewed
by an ad hoc panel comprised of at least three (3) persons. One (1) must be a student; the others may be
a faculty member or administrator as deemed appropriate by the Associate Vice President or his/her
designee. The panel shall assemble to hear the complaint and decide by a majority vote based upon the
information presented. The panel shall make a decision within 10 working days from the appeal hearing
and shall inform the student in writing of their decision. If the person directly involved is not satisfied with
the decision, he/she may file an appeal of the AVPSAs decision to the appropriate Vice President or
his/her designee so that he/she may render a decision. All appeals must be in writing.
Student Account Appeals.
Guaranteed Tuition Plan Appeals
(Please be advised that the Board of Regents has modified the Guaranteed Tuition Plan; students
should contact the Office of Enrollment Management for questions and applicable rules.)
Students wishing to appeal their classification on the Board of Regents Guaranteed Tuition Plan system
may submit a written request for appeal to the Executive Director of for Enrollment Management within 30
calendar days from the beginning of the academic semester. If the student wishes to appeal the
Executive Director of Enrollment Managements decision, he/she may then appeal to the Vice President
of Academic and Student Affairs submitting the same documentation as was submitted earlier in the
process within 15 calendar days of the Executive Director of Enrollment Managements decision. If the
student wishes to appeal the Vice Presidents decision, he/she may then appeal to the President or his
designee submitting the same documentation as was submitted earlier in the process within 15 calendar
days of the Vice Presidents decision. The decision of the President of the College represents the final
institutional decision.
Student Background Committee Appeals
Students wishing to appeal a decision of Enrollment Management Student Background Committee
Review should submit a written Notice of Appeal to the Vice President for Academic and Student Affairs,
Georgia Gwinnett College, 1000 University Center Lane, Lawrenceville, GA 30043. The Notice of
Appeal must be signed and submitted by the student. Notices of Appeal that are not signed by the
student will be returned and will not be considered for review. The appeal must be filed within twenty (20)
calendar days of the decision notification letter. Appeals after the time period will be denied as untimely.
Student Background Committee Appeals.
APPEALS ON OTHER MATTERS

Where applicable, appeals by or on behalf of students concerning final institutional decisions may be
made to the Board of Regents of the University System of Georgia (Board of Regents By-Laws, Article
VIII).
Appendix A 2012-2013 GGC Community Guide: Housing Policies & Procedures
Georgia Gwinnett College Student Handbook: Rights, Responsibilities, and General Information A - 1
2012-2013 GGC Community Guide:

Housing Policies & Procedures
Georgia Gwinnett College Student Handbook: Rights, Responsibilities, and General Information A-2
Georgia Gwinnett College is fully accredited by the Commission on Colleges of the Southern Association of Colleges
and Schools to award baccalaureate degrees. Contact the Commission on Colleges at 1866 Southern Lane,
Decatur, Georgia 30033-4097 or call 404-679-4501 for questions about the accreditation of Georgia Gwinnett College.
Disclaimer:
The authoritative source of information concerning Board approved policies and procedures are the Policy Manual of
the Board of Regents. In the event of conflict between this Guide and The Policy Manual, the Board Policy Manual
prevails. The Administrative Policy Manual is Georgia Gwinnett Colleges primary policy manual. In the event of a
conflict between this Guide and the Administrative Policy Manual, the Administrative Policy Manual prevails.
The statements set forth in this guide are for informational purposes only and should not be construed as the basis of a
contract between a student and the institution. While the provisions of this guide will ordinarily be applied as stated,
Georgia Gwinnett College reserves the right to change any provision listed in this guide without actual notice to
individual students.
Every effort will be made to keep students advised of any such changes. Information on changes will be available in the
GGC Housing Office and on-line at http://ggcstudenthousing.com/. Students are responsible for information
regarding guide changes.
Georgia Gwinnett College is an Equal Opportunity College open to any qualified individual without regard to race, religion, sex, age, color, national or
ethnic origin, or disability. Pursuant to all applicable federal anti-discrimination laws and regulations, Georgia Gwinnett College does not discriminate
against any of the protected categories of individuals in the administration of its policies, programs or activities. This non-discriminatory policy
includes admission policies, scholarship and loan programs, employment practices, and athletics and other school-administered programs.
(678) 407-5000
(800) 252-5119
www.ggc.edu
Contents
..................................................................................................................................................................................................................... 2
MISSION .................................................................................................................................................................................................. 6
RESIDENT RESPONSIBILITY FOR HOUSING POLICIES AND PROCEDURES ........................................................ 6
ACCESS CONTROL ................................................................................................................................................................ 6
DINING SERVICES ................................................................................................................................................................ 6
EMAIL COMMUNICATION ................................................................................................................................................ 6
EMERGENCY ALERT NOTIFICATION SYSTEM ...................................................................................................... 6
ENVIRONMENTAL SUSTAINABILITY ......................................................................................................................... 7
FIRE SAFETY SYSTEMS ....................................................................................................................................................... 7
IMMUNIZATIONS POLICY ................................................................................................................................................ 7
INTERNET CONNECTIVITY ............................................................................................................................................ 7
ITEMS ABANDONED/CONFISCATED ........................................................................................................................ 7
LAUNDRY ROOM USE ......................................................................................................................................................... 8
LOCK SECURITY PROGRAM ............................................................................................................................................ 8
LOCKOUTS ............................................................................................................................................................................... 8
LOST & FOUND ...................................................................................................................................................................... 8
MAIL AND PACKAGES ........................................................................................................................................................ 8
MAINTENANCE REQUESTS ............................................................................................................................................. 9
MISSING PERSONS POLICY AND PROCEDURES ................................................................................................... 9
PARKING ................................................................................................................................................................................... 9
RECYCLING AND TRASH .................................................................................................................................................. 9
RESPONSIBILITY FOR STUDENT PROPERTY .......................................................................................................... 9
ROOM ENTRY .......................................................................................................................................................................10
SAFETY .....................................................................................................................................................................................10
SERVICES FOR STUDENTS WITH DISABILITIES ..................................................................................................10
STAFF AVAILABILITY........................................................................................................................................................11
STUDENT EMPLOYMENT ...............................................................................................................................................11
COMMUNITY LIVING STANDARDS ......................................................................................................................................... 11
INTRODUCTION..................................................................................................................................................................11
RESIDENT TIPS ....................................................................................................................................................................12
Student Integrity Process 13
Sanctions for Individuals 13
GGC HOUSING CODE OF CONDUCT .......................................................................................................................16
1. Acts of Intolerance
16
2. Alcohol, Marijuana, and Other Drug Related Misconduct
16
3. Bicycles/Mopeds/Motorcycles/Skateboards/Scooters/In-Line Skates
17
4. Damages/Vandalism
17
5. Decorations/Modifications 17
6. Defenestration 18
7. Disruptive Behavior
18
8. Elevators
18
9. Emergency Protocol
25
10. Failure to Comply
19
11. Fire Safety
19
12. Furniture
20
13. General Safety and Wellbeing
21
14. Keys/Claw Cards 21
15. Pets/animals
21
16. Noise Policy
21
a. General Policy Regarding Noise:
21
b. Electronic Equipment:
21
c. Instruments:
21
d. Courtesy Hours: 21
e. Quiet Hours:
21
17. Posting and Displays
22
18. Recordings
22
19. Smoking
22
20. Solicitation
22
21. Unauthorized Entry/Exit or Use of College Facilities 23
22. Visitation
23
23. Weapons
24
24. Windows and Screens
25
HOUSING ASSIGNMENTS INFORMATION .............................................................................................................27
Housing Contract 27
Yearly Housing Calendar
27
Check-In and Check-Out Procedures 27
Room Assignments 28
Reassignment of Space
28
Room/Suite Changes 28
HOUSING FINES ..................................................................................................................................................................28
ADMINISTRATIVE ACTIONS BASED ON HEALTH, SAFETY, AND WELFARE OF THE COLLEGE
COMMUNITY POLICIES AND REGULATIONS ......................................................................................................29
IMPORTANT NUMBERS ....................................................................................................................................................30
GGC Housing.
30
Safety
30
Campus Contacts
31
MISSION
GGC Department of Housing and Residence Life operate as an integral part of GGCs overall
mission. The Department develops, provides, and assesses programs and services which
provide students with opportunities for holistic development in a living and learning
environment. It also provides living facilities that are clean, attractive, well-maintained,
comfortable, and which include safety features maintained by systematic operations.
RESIDENT RESPONSIBILITY FOR HOUSING POLICIES AND PROCEDURES
It is the responsibility of the resident to read and understand the materials and directions in
their housing contract, this Community Guide: Housing Policies and Procedures, GGC Student
Handbook, and Student Code of Conduct as well as official emails, posters, policy changes or
written/verbal correspondence issued by GGC Housing or its agents. A claim of lack of
awareness of policies and procedures does not excuse any violations of such.
GENERAL INFORMATION
ACCESS CONTROL
Students will access the building and their suite through use of the Claw Card. Individual access
to assigned rooms will be handled through traditional lock and key. Claw Card use will be
monitored through the GGC Housing Office.
DINING SERVICES
All residents are required to purchase a residential meal plan. For information, contact GGC
Dining Services at 678.407.5860 or visit http://www.ggc.edu/ggc-life/dining. If a student would
like to change his/her meal plan, he/she should go to the Housing Office within the first two
days of class.
EMAIL COMMUNICATION
Email is GGCs official method of communication. GGC regularly distributes official
communication to residents via their GGC email accounts. Check your account regularly for
important housing information regarding room sign-up, break schedules, checkout procedures
and other announcements. Every student is responsible for information sent to him or her via
his or her GGC email account.
EMERGENCY ALERT NOTIFICATION SYSTEM
Georgia Gwinnett College is committed to the safety of our students, staff, and faculty.
Communication is an important component of campus safety and a part of our communication
plan includes an alert notification system. Email participation is mandatory for all GGC
students, staff and faculty. We also require that each participant provide either a cell phone
number for SMS based text messages or a phone number for a voice message alert at a
minimum.
ENVIRONMENTAL SUSTAINABILITY
GGC Housing recommends its residents develop and maintain ecologically sustainable living
habits. This includes, but is not limited to, turning off unnecessary electrical appliances,
minimizing use of water, and recycling. For example:
Never leave computers, stereos, televisions, and lights on when you are not home.
Take short showers.
Report all maintenance issues to GGC Housing.
Always use compact florescent light bulbs as they last longer than incandescent bulbs, and
they use only one quarter of the power.
Develop good sustainable living habits and encourage your friends to do the same. Everyone
will benefit.
GGC Housing enthusiastically recommends purchasing appliances that have been designated as
ENERGY STAR products. ENERGY STAR products are the same or better than standard
products, only they use less energy. This helps to reduce electrical loads, thereby extending the
electrical capacity of the circuits in your space. These products also help protect the
environment by reducing the need for harmful emissions from power plants. For more
information visit: www.energystar.gov. Also refer to the Fire Safety section of the Housing
Code of Conduct found later in this guide for approved appliances.
FIRE SAFETY SYSTEMS
All residence halls are equipped with fire suppression and detection systems. All rooms are
equipped with automatic sprinkler system heads. If the sprinkler heads are tampered with (e.g.
hanging items from them), they may engage the sprinkler system causing significant water
damage to the building, College property, and student possessions. Do not tamper with or
hang items from sprinkler heads. For more information, see Community Standards section.
Smoke detectors are in each residence hall room and should never be disconnected or covered.
See Maintenance Requests section for more information.
IMMUNIZATIONS POLICY
INTERNET CONNECTIVITY
All residence hall rooms will have high-speed Internet capabilities. For more information,
contact GGC Housing at www.ggc.edu/reslife or 678.407.5501.
ITEMS ABANDONED/CONFISCATED
GGC Housing may store abandoned/confiscated items for up to 30 days before disposing of as
follows: perishable items may be disposed of immediately; re-usable items may be donated to
charitable organizations or auctioned/sold at the discretion of the college. If you think you may
have lost belongings, please contact GGC Housing.
LAUNDRY ROOM USE

Laundry facilities with washing machines and dryers are located within each residence hall.
These are for residents use only and operate using your Claw Card. For maintenance contact
GGC Housing.
LOCK SECURITY PROGRAM
Students will have access to the building and their suite through use of the Claw Card. Card use
will be monitored through the GGC Housing Office. There is no charge for your initial Claw
Card; however, there is a replacement fee of $25. To get a replacement card, simply go to the
Claw Card Office in the Student Center. Students must be identified as a resident of GGC
Housing in order to receive a Claw Card with housing accessibilities. Once the Claw Card is
received from the Claw Card Office, residents must go to the Housing Office to have the Claw
Card programmed to the building and the individual suite.
Access to individually assigned bedrooms will be handled through traditional lock and key.
Students are issued a key to their assigned room. If students misplace their hard key, they
should report it to the Housing Office. Keys lost by residents will result in a required Lock
Security Program fee of $150 ($100 per core replacement and $50 per key replacement) even
though the lost key may later be found. College keys may not be duplicated.
Students are encouraged to lock their suite doors and their individual room doors to protect
the security of their belongings.
Locks/keys may not be altered, changed, added, or duplicated under any circumstances.
Locks/Keys are the property of GGC Housing. Keys must be returned to GGC Housing at the end
of resident's occupancy. Residents must maintain possession of residence hall key and Claw
Card at all times. Keys and Claw Cards must not be distributed, shared, or loaned to others.
LOCKOUTS
If a resident is locked out of his/her room, he/she should report to the Security Desk for
assistance. A first time lockout is free. The resident will be charged $25 for a second lockout
and $50 for each additional lockout. Lockout charges will be assessed to the students account.
LOST & FOUND
Have you lost an item? Found an item? Contact the Security Desk of your building or the
Housing Office to report a loss or claim an item.
MAIL AND PACKAGES
Resident mailboxes will be provided in the Student Center. Mailbox assignments and
combinations are provided by the Print and Copy Center in the Student Center. Residents must
present valid identification to receive their assignment and combination. Mail, packages and
other correspondence sent to residence hall residents should be addressed using the following
format:
{Residents Name}
{Attn: PO Box Number}
{City, State, Zip}
MAINTENANCE REQUESTS
GGC Housing provides routine maintenance to the residence halls. Residents who wish to
request repairs in their room or suite should submit a work order to GGC Housing. It is
important you leave your name, building name, suite/room number, cell phone number, and a
detailed description of the problem. In the event of an emergency, contact GGC Housing.
Repairs made for damages that go beyond normal wear and tear will be assessed a fee.
Smoke detectors are in each residence hall room and should never be disconnected. If they
begin to beep, a work order should be submitted to have the battery replaced.
MISSING PERSONS POLICY AND PROCEDURES
Reports regarding any student attending school or living in on-campus housing (including all
housing managed by Georgia Gwinnett College) who is missing must be referred immediately to
the Office of Public Safety at phone number 678-407-5333. Students living in on-campus
housing are required to identify a contact person or persons whom the College will attempt to
notify after the student is determined by the Office of Public Safety to be missing. Students
must list these individuals as their emergency contact persons. All student contact information
registered with the College is held confidentially by the College.
PARKING
All vehicles must be registered on the GGC campus. Student and faculty/staff decals and
permits may be obtained in the Parking Services Office in Building A, room 1002.
Abandoned or disabled vehicles will be towed at the owners expense. Vehicles should not be
serviced or repaired on the College campus without prior approval from the Vice President of
Facilities & Operations or his/her designee. Contact the Housing Office with any questions.
RECYCLING AND TRASH
Students are responsible for disposing of their trash in the halls designated trash chute.
Students who fail to properly dispose of trash will be assessed a minimum $25.00
administrative fee for trash removal. Large recycling bins are located next to the elevators.
RESPONSIBILITY FOR STUDENT PROPERTY
Although every effort is made to optimize security, the College cannot assume responsibility for
the loss or damage of student property; students or their parents are encouraged to carry
appropriate insurance. Residents are encouraged to lock their doors to reduce the threat of
theft of their belongings.
ROOM ENTRY
The College reserves the right to enter student rooms for the purposes of health & safety
inspections, facility improvements, routine maintenance checks to manage rooms in the event
of an epidemic or emergency that jeopardizes the well-being of the occupant or other students,
or to maintain a quiet environment where residents may sleep and study. Students will not be
given access to any student room which is not their own. Student rooms may be searched with
probable cause by civil authorities. Whenever possible, GGC Housing staff will attempt to notify
residents of intended room entry. After leaving a room, staff will lock the entrance door.
In the event that someone other than the resident needs to access the residents room for a
specific item(s), they must provide written permission from the resident giving that person
entry into the room for specifically stated item(s) only. Housing staff will also attempt to
contact the resident for verbal authorization.
Students will not be given access to their rooms when the buildings are closed. Please plan
accordingly to take all items needed during breaks.
SAFETY
Public Safety is available to all residents. To request security, call 678.407.5333.
emergencies call 911.
For
For information on public safety, please refer to http://www.ggc.edu/ggc-life/public-safety.

Safety escorts on campus may be requested by calling Public Safety at 678.407.5333 or visiting
Building A, room 1520.
SERVICES FOR STUDENTS WITH DISABILITIES
Georgia Gwinnett College provides reasonable accommodations to students with documented
disabilities in compliance with The Americans with Disability Act (ADA) and Section 504 of the
Rehabilitation act.
Accommodations are determined on a case by case basis. All requests for accessible housing
accommodations must go through the Office of Disability Services who will work in
collaboration with the Housing Office. Students must complete a housing accommodations
request form from the Office of Disability Services and submit documentation to the Office of
Disability Services.
Supporting documentation must be recent in order to determine the current and substantial
impact on activities of daily living. In addition, the documentation must establish a direct link
between the housing accommodation request and the impairment. Lastly, the documentation
must also meet the Disability Services documentation guidelines set forth for the College which
can be found at http://www.ggc.edu/ggc-life/disability-services.
All requests for accommodations should be submitted to the Office of Disability Services at
least 2 months prior to moving into campus housing. Applications for housing accommodations
submitted late or during the semester in which the accommodation is needed will be accepted
and considered, but GGC cannot guarantee that we will be able to meet the late applicants
needs without reasonable notice referred to above.
For further information, please contact Jennifer Arrocena with the Office of Disability Services
at 678-407-5883 or jarrocen@ggc.edu.
STAFF AVAILABILITY
GGC Housing Office is open between the hours of 8:30 a.m. and 5:30 p.m. Monday through
Friday. A Resident Assistant is on duty from 5:00 p.m. to 8:30 a.m. Monday through Thursday
and 24-hours beginning 5:00 p.m. on Friday and ending Monday at 8:30 a.m. In addition to
student staff, a professional staff member is on call 24 hours daily to assist with emergencies
and major facilities issues.
STUDENT EMPLOYMENT
For more information about GGC Housing student employment positions, check out the student
employment
section
of
the
Human
Resources
website
at
https://jobs.ggc.edu/applicants/jsp/shared/Welcome_css.jsp or the Career Development and
Advisement Centers website at www.ggc.edu/ggc-life/career-center/jobs-and-internships or
visit the Housing Office.
COMMUNITY LIVING STANDARDS
INTRODUCTION
Choosing to be a member of GGCs student residential community is choosing to live in a richly
diverse setting that encourages all people to realize their fullest potential. Such a community
must allow for many opinions and beliefs, recognize and respect individual differences, and
offer a level of personal security that fosters growth. We all arrive on campus with varying
degrees of knowledge and understanding about people different from ourselves, and the
opportunity to learn about others is one of the great benefits of life at Georgia Gwinnett
College.
GGC Equal Opportunity, Affirmative Action, Prohibited Discrimination and Harassment Policies
and Complaint Procedures.
Refer to GGC Equal Opportunity, Affirmative Action, Prohibited Discrimination and Harassment
Policy which can be found in the Student Handbook in its entirety.
www.ggc.edu/about-ggc/careers/equal-opportunity-and-affirmative-action
GGC Housing offers a community that encourages residents to develop the personal skills and
perspectives necessary to become positive and productive members of society. A key
component of future success is the ability to acknowledge individual differences and ideas.
It is up to each of us to encourage productive interactions and relationships among our
community residents; there is much to be taught, learned and shared. So stretch yourself, and
get to know someone different from yourself. Learn what another culture is all about. Your
experience will be enriched by it.
RESIDENT TIPS
Living on campus gives you the best of all worlds independent living in state-of-the-art
residence halls, surrounded by other students and staff in a socially and academically
supportive environment. With this independence also comes responsibility.
Important tips to a successful GGC Housing experience:
1. Be neighborly treat others as you want to be treated AND as they want to be treated.
2. Get to know your suitemates and neighbors.
3. Communicate openly and honestly. If you have an unresolved suitemate conflict, please
contact your RA and/or the Housing Office.
4. Follow the rules.
5. Use common sense and pay attention.
6. Lock your door and use the peephole.
7. Keep records accurate update e-mail, phone, etc. in Banner and with the Housing
Office.
8. Attend all mandatory meetings.
9. Pay your housing bill in a timely manner.
10. Participate in programs and activities.
11. Get enough sleep, eat healthy and exercise.
12. Manage your time and money wisely.
13. Keep your suite clean.
14. Keep your guests with you and under control.
15. Cooperate with staff they are just doing their jobs!
16. Do not just complain offer solutions!
17. Resolve your own issues, respectively, do not have your parents make a phone call that
YOU should be making!
Georgia Gwinnett College has adopted conduct regulations for all residents and has established
a student integrity process to foster an active learning environment designed to enhance
academic, social, and personal development while protecting the rights and privileges of all
students. When a resident is suspected of violating a conduct regulation, the Office of Student
Integrity is responsible for investigating alleged conduct regulation violations and coordinating
the student integrity process. In instances where a resident is arrested and/or charged with
criminal acts which could impact the health and safety of other residents or the College
community, the College in its discretion, may temporarily suspend housing privileges until the
criminal matter is resolved and the student integrity process and other campus administrative
actions are finalized.
All residents are expected to know and conduct themselves in accordance with the terms and
conditions set forth in the Student Handbook, this Community Guide and GGCs Housing
Contract. Further, GGCs Code of Conduct Regulations is explained in the GGC Student
Handbook; it is every students responsibility to know them and abide by them. The Student
Handbook can be found online at: http://www.ggc.edu/ggc-life/about-student-affairs/studenthandbook.
Student Integrity Process
The GGC student integrity process will be utilized in the event of an alleged violation. In the
event of any discrepancy, the Student Code of Conduct takes precedence over the information
found in this Community Guide.
Any violations of the GGC Housing Community Standards will be reported to the Director of
Student Integrity.
Incidents of alleged violations of conduct regulations are reported to the Director of Student
Integrity or his/her designee. Individuals or groups filing a report should do so in writing and
the report must be submitted as soon as possible after the alleged violation. For individuals
filing a report, a meeting can be requested with a staff member in the Division of Student
Affairs to discuss the student integrity process.
After receiving a report, a staff member will be assigned to investigate the circumstances of the
incident and determine what conduct regulations, if any, are alleged to have been violated.
Reports that indicate the alleged behavior falls outside of the Colleges jurisdiction and/or does
not violate any conduct regulation(s) may result in no action being taken. Additionally, lack of
sufficient information may result in no action being taken.
If the staff member, following his/her investigation, finds that the report alleges violations of
the conduct regulations and that those alleged violations fall within the Colleges jurisdiction,
he/she will initiate the student integrity process.
There exists a shared responsibility to uphold the GGC Code of Conduct. If a responsible
individual cannot be identified for the violation(s), the College reserves the right to hold
responsible multiple individuals/group/suite for the violation(s).
Sanctions for Individuals
regulation. This list is neither exhaustive nor in order of severity and may be enlarged upon or
modified to meet the particular circumstances of any given situation.
1. Expulsion: Permanent severance of the students relationship with the College.

2. Suspension: Temporary severance of the students relationship with the College for a
specific period of time or indefinitely. The period of time and any requirements that
must be satisfied prior to readmission are to be specified in the decision of the Hearing
Panel or the Office of Student Integrity.
3. Conduct Probation: Student is not in good standing with the College. Notice that further
finding of responsibility for the violation of any College conduct regulation(s) as
specified in the decision of the Hearing Panel or informal resolution agreement will
likely result in suspension or expulsion from the College. The period of probation shall
be specified in the decision letter.
4. Reprimand: Stated disapproval or a warning issued to the student.
5. Restitution: Reimbursement for a loss caused by the students actions.
6. Work Hours: Assignment to work a specific number of hours determined by the Hearing
Panel and/or the hearing officer.
7. Restrictions: Terms of probation or reprimand restricting privileges. Such restrictions
may include, but are not limited to, identification card privileges and/or parking
privileges.
8. Other Educational Sanctions: Projects or assignments designed to educate a student in
connection with the effect of his/her behavior. Educational assignments include, but are
not limited to, papers, letters of apology, and/or alcohol education (DUI School, etc.).
9. Recommendation to Suspend Student Employment within the College.
10. Housing Restrictions: Loss of privilege to live in GGC Housing.
11. No Contact Order: Directed to refrain from any intentional contact, direct or indirect,
with one or more designated persons through any means, including personal contact,
email, telephone, or third parties.
12. Fines: Required to pay a specified fine/fee for violation.
13. And/or Other Sanctions: Other sanctions as deemed appropriate based on the students
actions.
Sanctions for Alcohol, Marijuana, and Other Drug Violations
Students found in violation, through the Colleges Student integrity process, of the Alcohol,
Marijuana, and Other Drug Related Misconduct (see Conduct Regulation 5 and/or Housing
Policy 2) are subject to the following sanctions:
st
1 offense Alcohol, marijuana, and/or drug awareness activity and probation for the
remainder of current semester and for the next 2 semesters (Fall and Spring semesters
only) enrolled at the College. Probation extends through summer terms and/or any
institutional breaks.
nd
2 offense while on probation suspension from institution for current semester and 1
subsequent semester (Fall or Spring semesters only). Summer suspension may not be
substituted for a Fall or Spring semester and will be included if suspension is initiated
during Spring semester.
Students found responsible for marijuana and/or drug violations may be removed from
housing. Any cost associated with drug and alcohol sanctioning will be the responsibility of the
student violator. These are sanctioning guidelines. The findings of fact, any particular
circumstances, and prior record of the student will be factors considered when determining any
appropriate sanctions.
The Family Educational Rights and Privacy Act (FERPA) have given colleges/ universities the
option to notify parents or guardians about specific types of information from a students
student integrity record. The Associate Vice President for Student Affairs or his/her designee
may notify parents or guardians the first time and every subsequent time a student is found to
have violated Code of Conduct policies on the use or possession of alcohol or other drugs when
he/she is under the age of 21.
Students who are dismissed, suspended, expelled, withdrawn, or otherwise removed from the
College for any length of time should be aware that this action may adversely impact the
following:
Privilege of living in Campus Housing
Housing costs and fees (suspension/expulsion does not forgive financial obligations)
Tuition costs and fees (suspension/expulsion does not forgive financial obligations)
Student Financial Aid including HOPE Scholarship
Health insurance (contact your personal health care provider)
Meal Plan
Use of College resources and access to College facilities
Immigration status for international students
Veterans and dependents of veterans
Student employment on campus
Internships, assistantships, and study abroad
This is not an exhaustive list.
The following fines may be imposed against a student as a sanction for the violation of a College
conduct regulation. This list is neither exhaustive nor in order of severity and may be enlarged
upon or modified to meet the particular circumstances of any given situation.
Violation
Fine
False Fire Alarm

Failure to Evacuate
Disconnected/Covered Smoke Detector
Failure to follow Emergency Procedures
Removal of Window Screen or Window
Stopper
Removal of Furniture
$250 (minimum)
$150 (minimum)
$100 (minimum)
$150 (minimum)
$100 (minimum)
$100/item (minimum)
Entering or Exiting through a Window

Smoking
$100 (minimum)
$25 (minimum)
GGC HOUSING CODE OF CONDUCT

1.
Acts of Intolerance
Acts of intolerance are behaviors that, by intent and/or outcome, harm or threaten to harm a
person or group. These behaviors are motivated by prejudice toward a person or group
because of their race, religion, ethnicity, abilities, national origin, gender, body size,
socioeconomic status, or sexual orientation. This is not an exhaustive list. An act of intolerance
can include either overt or covert actions, including verbal attacks and/or physical assaults on
students and/or their property (including residence hall doors), as well as jokes, posters, or
comments.
2.
Alcohol, Marijuana, and Other Drug Related Misconduct
Georgia law prohibits possession or consumption of alcoholic beverages by those under the
legal drinking age and prohibits making alcoholic beverages available to persons under the legal
drinking age. Georgia Gwinnett College expects those who choose to use alcohol to do so
responsibly. In addition, the US Department of Education requires that higher educational
institutions receiving funds must certify that it has adopted and implements a program to
prevent the unlawful possession, use, or distribution of illicit drugs and alcohol by students and
employees. in order to comply with the Drug Free Schools and Campuses Regulations (EDGAR
Part 86.100, Subpart B.)
All students are prohibited from the following:
A. Possession and/or consumption of alcohol on campus. Exceptions must be approved by
the President of the College.
B. Use and/or possession of marijuana and/or other illegal drugs.
C. Possession of alcohol beverage containers (including decorative collections).
D. Use, possession, and/or distribution of narcotic or other controlled substances except as
permitted by law.
E. Possession of drug paraphernalia, including but not limited to bongs or glass pipes.
F. Providing or facilitating the use, possession and/or distribution of alcoholic beverages.
G. Providing or facilitating the use, possession, and/or distribution of narcotic or other
controlled substances except as permitted by law.
H. Appearing at a college activity or on College property in a state of intoxication and/or
under the influence of alcohol and/or other drugs.
I. Disruptive or disorderly conduct caused by the influence of alcohol and/or other drugs.
J. Driving under the influence of alcohol or other controlled substance.
K. Use and/or possession of a prescription drug if the prescription was not issued to the
student or the distribution or sale of a prescription drug to a person to whom the
prescription was not originally issued.
3.
Bicycles/Mopeds/Motorcycles/Skateboards/Scooters/In-Line Skates
Bicycles cannot be operated or stored in hallways, stairwells, or any other areas inside the hall.
Bicycles should not be attached to railings, benches, trees or in other exterior locations that
obstruct access to stairways, sidewalks, or entrances. Bicycles left unattended anywhere in the
halls, other than inside student rooms, shall be treated as abandoned property. Persons may
not ride bicycles within the residence halls.
Motorcycles, mopeds, scooters and similar vehicles are not permitted inside the residence
halls. Because of fire safety concerns, these vehicles should never be parked near or against the
building. All vehicles not in designated parking may be towed.
The use of recreational wheeled devices (including, but not limited to skateboards, kick
scooters, roller skates, or in-line skates) is prohibited anywhere within the residence halls.
Persons may use these devices on walkways adjacent to the residence halls for transportation
only (i.e., no acrobatics) and with due regard for pedestrian rights.
4.
Damages/Vandalism
Malicious or unwarranted damage or destruction of items of College property; items rented,
leased, or placed on the campus at the request of the institution; or items belonging to
students, faculty, staff, guests of the College, student groups, or others is prohibited. Residents
are responsible for the condition of their suites and rooms and all the furnishings assigned to
them. If the suite or room is damaged, or its furnishings damaged or lost, residents are
financially responsible and shall reimburse the College. Residents of an individual room or
residence hall may also be required to share the expense of repairing or replacing property in
common areas (such as living rooms, kitchens, bathrooms, hallways, studies, lobbies, etc.)
when such repairs are determined to be above and beyond normal wear and tear. Residents
are expected to immediately report any damages/destruction/vandalism to the GGC Housing
Office.
Charges for damages and cleaning will be determined by the College; repairs or replacement of
items may not be done by residents. Students who fail to pay assessed charges will have a hold
placed on their record, which prevents them from registering for classes, obtaining transcripts,
or receiving grades. All residents are responsible for their guests behavior.
5.
Decorations/Modifications
Decorating individual rooms in the residence halls is encouraged. Have fun and be creative, but
GGC Housing Staff must ensure no safety or fire hazards are created, and we must be able to
perform periodic maintenance. Tape, nails, and items that would remove paint or leave a mark
are not permitted. Appropriate poster mounts and painters tape should be used instead.
Residents will be required to redesign all structures and decorations that do not meet the
standards set by Housing and/or the Fire Marshall of the State of Georgia. If these changes are
not made, GGC Housing reserves the right to remove all construction from the room.
a. General Requirements
All residents must meet the following general requirements when decorating rooms:
1. Electrical accessories must be UL-approved (as indicated on the accessory).
Electrical devices may not be spliced into existing wires; use only extension
cords.
2. Drapes/curtains/window coverings are not permitted.
3. The use of contact paper in residence halls is prohibited.
4. Residents may not paint their rooms.
5. Hanging items from resident room windows is prohibited.
6. Decorations are not allowed on any windows.
7. No flags, banners, or other cloth/flammable decorations are to be hung on
and/or from the ceiling. All decorations should leave a 36 clearance from the
ceiling.
8. Electrical signs are not permitted.
b. Holiday Decorations please see section on Fire Safety for further information.
1. No live trees are permitted in the residence halls.
2. Artificial trees made of aluminum or any other metal may not be wired with tree
lights.
3. Decorations are not allowed on any windows.
4. Leaves, grass, straw, or other natural flammable items may not be placed in
residence hall common areas or student rooms, suites and/or suites.
6.
Defenestration
Throwing items through residence hall windows is prohibited.
7.
Disruptive Behavior
Behavior that interferes with the normal functioning of a residence hall or unnecessarily
impedes on the rights of students and/or staff is prohibited. This includes, but is not limited to:
behavior where the safety of participants, other students or property is compromised; hall
sports; water fights; pranks; running in the halls, student displays/demonstrations that create a
disruptive environment; lewd or indecent behavior; or other actions of a person or group that
require a response by a GGC Housing staff member, law enforcement officer, security
personnel, or other GGC employee.
8.
Elevators
Persons shall not tamper with or ride on top of an elevator at any time. Ringing the elevator
bell in non-emergency situations is prohibited.
9.
Emergency Protocol
All students must follow emergency protocol as instructed by GGC policies and/or staff.
10.
Failure to Comply
Failure to comply with directions of College officials (including Resident Assistants and other
Housing staff members), security personnel, or law enforcement officers acting in performance
of their duties and/or failure to identify oneself to these persons when requested to do so are
prohibited.
11.
Fire Safety
a. Air Conditioners/Heaters Persons may not install air conditioners or ceiling fans in
their rooms. AC units and electric space heaters are not permitted. Other
appliances/items may not be plugged into outlets designed specifically for AC use.
b. Barbeque Grills Persons are not permitted to use or store barbeque grills in the
residence halls.
c. Candles and Incense Possession or use of all candles and incense for any purpose
are prohibited in the residence halls.
d. Cooking Persons should not leave their food items unattended in the microwave.
Persons are responsible for the proper use of approved cooking appliances and
attention to food items while using the appliances.
e. Kitchen Appliances The only kitchen appliances permitted in the residence hall are
blenders, coffee makers (no exposed heating elements), popcorn poppers, and
toasters. Mini-refrigerators are not permitted.
f. Extension Cords/Multi-plus Adaptors - Extension cords may be used under the
following conditions:
i. Multiple-outlet adapter strips with built-in circuit breakers are recommended
when the desired number of outlets exceeds the available number of outlets in
student rooms.
ii. Only one extension cord is permitted to connect an appliance with an electrical
outlet. Extension cords may not be connected in a series.
iii. Only properly grounded extension cords (three pronged) may be used with
appliances that require grounding (appliances with cords having three prongs).
iv. Extension cords may not be placed under carpet, furniture, or other materials.
g. Evacuation Immediate evacuation when an alarm sounds, and/or emergency
flashing lights have been activated and/or when instructed to do so by appropriate
hall staff is mandatory. Re-entry into a building before receiving confirmation from
appropriate hall staff, police officer, the fire department, or other emergency
personnel is prohibited. Re-entry is not permitted when the alarm is sounding. For
safety reasons, using an elevator to evacuate a building is not permitted. The

College will not be responsible for any harm caused by reentry into the building
before permitted. Residents may be charged a minimum fine of $150 for failing to
immediately evacuate.
h. Fire Hazard - The reckless obstruction of a fire exit in a residence hall or at a
residence hall-sponsored activity is prohibited. Stairwell and other fire doors may
not be propped open unless supported by a magnetic fire door closer. No
combustibles or debris may be kept in corridors or stairwells.
i. Fire Safety Equipment Tampering with, vandalizing or misusing fire safety
equipment is prohibited. Fire safety equipment includes, but is not limited to
alarms, extinguishers, smoke detectors, door closures, alarmed doors, and
sprinklers.
j. Fireworks - The possession and/or use of fireworks on campus is prohibited.
Exceptions must be approved in writing by the President of the College.
k. Halogen Lamps All floor style halogen lamps are prohibited in residence halls.
Halogen lamps specifically designed and marketed as desk lamps that have a bulb
that is fully unexposed behind a solid glass casing that is unable to be tampered with
and is at 50 watts or less are acceptable.
l. Personal Care Electrical Devices Hair/blow dryers, curling irons, straightening irons,
and other personal care electric devices must be plugged directly into the outlets.
m. Sprinklers Persons are not permitted to hang items from, cover, or otherwise
tamper with fire sprinkler devices.
12. Furniture
a. Each resident room is furnished with a bed frame and mattress, desk and chair,
chest of drawers, night stand, closet space, high-speed Internet service and may
include cable ready box/remote. Room size and window dimensions vary from room
to room. Students may not move College-provided furnishings into or out of their
rooms. Exceptions must be approved by GGC Housing.
b. No furniture is to be removed from floor lounges or other public areas.
c. Lofts - Only lofts kits rented through GGC Housing are allowed in the residence halls.
GGC Housing reserves the right to require the removal of lofts that do not comply
with the loft policy. GGC Housing and GGC do not guarantee the safety of any loft
and cannot be held responsible for injury to any person during or after the
construction of the loft.
d. Residents are not permitted to construct lofts, waterbeds, wall partitions, or any
similar structure without the written consent of hall staff.
13.
General Safety and Wellbeing
Residents are expected to take responsibility for the overall general safety and well-being of
themselves individually and the residential community as a collective. Engaging in any behavior
that impedes the general safety and/or well-being of self and/or others is prohibited. This may
include, but is not limited to, the following actions:
a. Creating an unsafe environment by leaving doors unsecured;
b. Failing to notify the appropriate authorities when knowledge exists of a situation
that may impede the general safety and/or well-being of the community;
c. Failing to maintain ones living environment in accordance with reasonable health,
cleanliness, and safety expectations.
14.
Keys/Claw Cards
Residents must maintain possession of residence hall key and Claw Card at all times. Keys and
Claw Cards must not be distributed, shared, or loaned to others.
15.
Pets/animals
Pets/animals (including fish) are not permitted in or around the residential
communities. This includes pets belonging to outside guests. Pets/animals may not visit
at any time. Animals needed for medical purposes will be evaluated for approval on a
case-by-case basis.
16.
Noise Policy
a. General Policy Regarding Noise: Each resident is responsible for keeping noise levels
to a minimum at all times inside the residence halls and on adjacent property
outside the residence halls. Certain specialized floors may further restrict noise
levels. Noise levels should be low enough so as not to disturb others. Offensive
noises are expressly prohibited.
b. Electronic Equipment: All radios, televisions, stereo equipment or any other
appliances or items which generate noise or sound shall be turned down to a level
that does not annoy or interfere with the quiet enjoyment of the other residents.
c. Instruments: No percussive or electronically amplified musical instruments may be
played on the premises, with the exception of approved student activities in
common areas. Non-electronically amplified acoustic instruments may be played on
the premises at a level that does not annoy or interfere with the quiet enjoyment of
the other residents.
d. Courtesy Hours: Courtesy hours are in effect at all times; 24 hours a day, 7 days a
week, and 365 days a year. Noise originating anywhere on one floor/section/suite
should not be audible within another floor/section/suite or outside the building. A
resident may at any time ask another resident to reduce the noise. Compliance is
necessary to maintain community standards and to ensure an environment for
academic success.
e. Quiet Hours: During the established quiet hours, noise (including, but not limited to
music, voices, laughter) coming from a students room must not be audible within
the rooms of other students or within another floor/section/suite/hallway or

building. Students must also keep noise in the hallways to a minimum. Housing
staff will confront violations with or without a complaint from another student.
Quiet hours are established as follows:
Sunday at 11:00 p.m. to Monday at 8:00 a.m.
Monday at 11:00 p.m. to Tuesday at 8:00 a.m.
Tuesday at 11:00 p.m. to Wednesday at 8:00 a.m.
Wednesday at 11:00 p.m. to Thursday at 8:00 a.m.
Thursday at 11:00 p.m. to Friday at 8:00 a.m.
Saturday at 1:00 a.m. to 10:00 a.m.
Sunday at 1:00 a.m. to 10:00 a.m.
Noise policies will be amended to 24-hour quiet hours on the last day of classes
through the final exam period. The specific dates will be posted within the
residence areas, depending on the academic term.
17.
Posting and Displays
Posters and flags are not permitted on hallway, lobby, or common area walls or windows.
Access to bulletin boards is restricted to residence hall staff.
Residents are not permitted to display flags, flyers, posters, banners, or materials of a similar
type in any window or in their suites where they can be visible outside the suites. Such items
are also not permitted anywhere outside the suite.
18.
Recordings
Except as permitted under Georgia law, unauthorized recordings (audio/video/other related
devices) are strictly prohibited inside the residence halls. Written authorization must be
obtained through the Office of the Dean of Students at least 48 hours prior to any recording.
19.
Smoking
Smoking and the use of tobacco products is prohibited inside all residential facilities.
Individuals may only smoke outdoors in the designated smoking areas. Hookahs are not
permitted within the residence halls or on the adjacent property outside the residence halls.
Consult Administrative Policy Manual, policy 8.2.54, for more information.
20.
Solicitation
Solicitation and/or selling within the residence halls are only permitted in compliance with
applicable College policy and the approval of GGC Housing. GGC Police must be contacted to
address any solicitation. Research may be conducted in the residence halls only with the prior
written approval of GGC Housing. Residents are prohibited from any commercial or business
activity within the Residence Halls. Consult Administrative Policy Manual, policy 8.2.89, for more
information on use of tobacco on campus.
21.
Unauthorized Entry/Exit or Use of College Facilities
No student shall make or abet unauthorized entry into, exit from, or use of any College facility,
building, office, attic, roof, or other College property. Students shall not enter resident rooms to
which they have been neither assigned nor invited. Failure to adhere to this requirement may
result in trespass charges and/or other actions as deemed appropriate by the College.
22.
Visitation
The primary purpose of GGC campus housing is to provide a secure, comfortable residential
environment conducive to learning and personal growth.
At all times, students are advised that all guests are required to enter through the main
entrance and sign in at the Security Desk upon entering the residence hall areas. If the resident
is not present with his/her guest, the guest will not be allowed to sign in, and entry to residence
hall areas will be denied. Residents are responsible for knowing the difference between daily
visitation and overnight visitation policies.
a. Residents are responsible for and can be held accountable for the behavior of their
guests.
b. It is the residents responsibility to inform their guests of GGC Housing and College
policies.
c. Suitemate approval is required for any overnight guest. Residents should see the
Housing Office for details and/or written approval requirements.
d. Privacy and right to normal use of the premises by resident's suitemate must be
respected by resident when hosting visitors and guests.
e. Guests must be residents relative or personal friend.
f. Co-habitation is prohibited; only the residents assigned to a room may live there.
g. Visitation
i. Residents are allowed visitation by no more than two (2) guests at a time in
accordance with the following schedule:
Sundays from 10:00 p.m. to Fridays at 5:00 p.m.: Daily residence hall guest
visitation (7:00 a.m. to 1:00 a.m.) is limited to GGC students, faculty, staff,
and parents/legal guardians only. No non-GGC guests are allowed. Special
exceptions may occasionally be granted for other relatives and personal
friends.
Fridays from 5:00 p.m. to Sundays at 10:00 p.m.: Daily Residence hall
visitation (7:00 a.m. to 1:00 a.m.) is open to GGC students, faculty, staff, and
other guests, including parents, other relatives and personal friends.
ii. Guest ID, Sign In and Departure Time Requirements: ALL guests must be
escorted by a GGC resident at all times. The guest must sign in and must
show a picture ID at the Security Desk at the main entrance. The security
guard will record the information and the destination of the guest. The
resident must be present at the Security Desk when the guest signs in and
signs out. Regardless of a guests arrival time, all guests must sign in, sign
out, and depart GGC residence halls before 1:00 a.m. on weeknights and
weekends. Exceptions are granted for overnight guests, with written

authorizations on file, in accordance with the overnight guest guidelines
noted in this policy and/or posted at on the Residence Life website at
www.ggc.edu/reslife.
iii. GGC staff, contractors, and authorized affiliates conducting college related
business are not considered guests; however non residential staff,
contractors and affiliates must sign in at the Security Desk if entering the
residence hall after 10:00 p.m. for any reason.
iv. At all times when hosting guests, consideration must be given to the
individual rights and needs of suitemates and neighbors.
v. Residents are considered guests of suites that they do not reside in. As such,
they must obtain permission of the residents of a suite to visit that particular
suite. Visitation hours do not apply in situations where current residents are
visiting other residents.
h. Overnight Guest Privileges
i. Overnight guest visitation is allowed for same sex guests only within a
suite. Guests of opposite gender are not allowed for overnight stays. An
overnight guests stay must not exceed three consecutive nights. Not more
than ten overnight visits are allowed per resident per term. Situations
requiring additional nights must be approved in writing by GGC Housing.
ii. The hosting resident must be a resident of the suite where the guest will
stay. Overnight guests are not allowed to sleep in the common areas of the
suites or the residence halls.
iii. No one under the age of 16 years old may stay overnight in the residence
hall. Guests who are 16 and 17 years old may be approved by the Housing
Office to stay overnight with parental permission.
iv. Suitemates approval is required for any overnight guest.
v. In addition to suitemate approval, written approval from the Housing Office is
required for any overnight guests. Residents should see the Housing Office for
details and/or written approval requirements.
i. Escorting Guests
i. Guests in a residence hall must be escorted by the host resident at all times.
ii. Residents are expected to know the visitation policies and are responsible for
informing their guests of all policies. See your RA, Community Guide, or GGC
Housing Office for more information.
23.
Weapons
Except as permitted by local, state, and federal law, possessing firearms, ammunition,
explosives, other weapons, or dangerous chemicals on College property are prohibited.
Prohibited devices include but are not limited to air guns, sling shots, zip guns, knives with a
blade of more than two inches from hilt to blade tip, knives having a switchblade or automatic
blade opener, blackjacks, bolo knives, machetes, swords, spears, any club-type hand weapons,
pyrotechnics, throwing stars, nun chucks, throwing knives or any objects or materials capable of
causing and/or used by the offending person to cause or threaten physical harm. Exceptions
may include kitchen knives and other kitchen utensils. Licensed gun owners must register with
the Office of Public Safety if they choose to keep a gun in their vehicle while on campus.
Licensed gun owners and owners of other weapons must be in compliance with Georgia law.
Where applicable, guns may not be removed from the vehicle at any time while on campus.
Any device capable of discharging a chemical or other type of spray or substance specifically
designated and marketed for the purpose of self defense against sexual assault is permitted.
The GGC policy may be found may be found in APM 8.2.88.
24.
Windows and Screens
Residents may not remove window screens or window stoppers, throw items through, or hang
anything externally from residence hall windows.
Entering and/or exiting any residence hall through windows are prohibited except in case of
emergencies.
If you need additional information on the Housing Code of Conduct contact GGC Housing or the
Director of Student Integrity.
INTERIM CAMPUS HOUSING REMOVAL
In certain circumstances where authorized by the Vice President of Academic and Student
Affairs or his/her designee, the College may impose an interim campus housing removal
pending review or resolution of an administrative matter, alleged student integrity
violation/housing violation, alleged violations of laws/ordinances, or other matter explained in
a written interim campus housing removal notice prior to a hearing before a Hearing Officer or
Hearing Panel. An interim campus housing removal may be imposed upon individual students:
1. to ensure the safety and well-being of members of the campus housing community or
preservation of College property;
2. if the alleged acts warrant interim campus housing removal based on review by the
Vice President of Academic and Student Affairs or his/her designee.
During an interim campus housing removal, the student shall be denied access to all campus
housing and adjacent areas including parking lots unless otherwise specified in the written
notification. The student will not be denied access to other areas of campus (including classes
and/or all other College activities or privileges for which the student might otherwise be
eligible) unless otherwise specified.
Notification of Interim Campus Housing Removal
Upon receiving a report indicating any of the conditions that warrant an interim campus
housing removal exist and upon an evaluation of the reliability of that report, the Vice President
of Academic and Student Affairs or his/her designee shall immediately notify the student, in
writing, of the interim campus housing removal. The written notification will be hand delivered
or sent to the address of record by certified mail, return receipt requested, or via U.S. mail with
a delivery confirmation. The following information will be contained in that notification:
a. the College conduct regulation(s), other campus policies/procedures, administrative

actions, or laws/ordinances that are alleged to have been violated
b. a description of the circumstances of the incident as reported to the designated
College official assigned to handle the matter
d. an explanation of the restrictions placed on the student during the interim campus
housing removal
d. notification that a request for a review of the interim campus housing removal may
be made to the designated party outlined in the written notice of interim campus
housing removal within two (2) College business days or within the time frame
presented in the written notice
f. clarification that if no request for a review of the interim campus housing removal is
made by the student, the interim campus housing removal and student integrity charges
would be resolved through the student integrity process, either informally or formally,
as established in the Code of Conduct.
The student will have two (2) College business days from the date of receipt of the notification
or the time frame presented in the written notice to file a written request for review of the
interim campus housing removal. In order for the review to occur, the student must submit the
written request and any supporting documents, within the time frame presented in the written
notice to the designated College official. The interim campus housing removal will remain in
effect until a written decision regarding the interim campus housing removal has been issued.
For the written review, the student may present information that challenges or disputes the
interim campus housing removal. The Vice President for Academic and Student Affairs or
his/her designee may:
1. Overturn the interim campus housing removal and dismiss all campus and/or student
integrity charges. The student would immediately be allowed to move back into campus
housing and campus and/or student integrity charges would not be pursued in the
matter.
2. Overturn the interim campus housing removal, but bring forward the campus and/or
student integrity charges. The student would immediately be allowed to move back into
campus housing and campus and/or student integrity charges would be handled
through the normal student integrity process.
3. Uphold the interim campus housing removal and proceed with the normal
campus/student integrity process. The restrictions placed on the student during the
interim campus housing removal would remain in place pending the outcome of the
campus/student integrity process and/or the outcome of any pending criminal charges.
If a review of the interim campus housing removal is not requested or the interim campus
housing removal is upheld, the interim campus housing removal and the student integrity
charges would be resolved through the student integrity process, either informally or formally,
as described in the Code of Conduct.

HOUSING ASSIGNMENTS INFORMATION
Housing Contract
All residence hall students are required to sign a GGC Housing Contract. The GGC Housing
Contract defines the terms and conditions of occupancy, the housing pricing structure, and
procedures for termination of the contract. It is each students responsibility to be familiar with
the content of the contract.
Students who wish to appeal their housing contract while remaining enrolled at the College
must submit their appeal online at www.ggc.edu/appeals. Residents are bound by the terms of
the contract unless otherwise approved by the College. For more information, contact the GGC
Housing Office.
To be eligible to live in a College residence hall, undergraduate students are required to be
currently enrolled in at least one class. Dual enrollment and/or joint enrollment students are
not eligible to live in campus housing.
Yearly Housing Calendar
College residence halls open as announced in publications prior to the fall term. During Winter
Break the residence halls will be closed. Please contact the Department of Housing and
Residence Life for additional information.
Check-In and Check-Out Procedures
Check-in information is typically mailed to students. When a student checks into their assigned
space in GGC Housing, they will receive a copy of their Unit Condition Form (UCF). It is the
responsibility of the student to check their room carefully upon move-in to ensure that the
information cited on the UCF coincides with the actual condition of the room. If there are any
discrepancies between the UCF and the actual room conditions, the student must notify the
Housing Office within 24 hours of checking in.
Anytime a resident moves out, whether moving off-campus, leaving GGC, or transferring to
another hall, these procedures should be followed:
Arrange a check-out time with the Housing Office at least 48 hours in advance of the
anticipated check-out time or follow the appropriate check out appointment guidelines
distributed by the Housing Office.
Remove all your belongings and clean your room, bathroom and suite, including common
rooms. The resident and the RA will then check the room against the UCF for damages
and/or cleanliness. If there are any damages, they will be noted on the UCF. The damage
charges will be assessed by Housing personnel. Failure to pay damage costs will result in the
flagging of the residents records, transcripts, registration, and further class attendance
which may be blocked until the account is current.
Upon check-out, turn in your room key and have your Claw Card deactivated. Failure to
complete these tasks at check-out will result in additional charges.
Procedures for December, May and August check-outs will be e-mailed and provided to all
residents. Residents should make their travel plans accordingly to meet the deadlines so they
will not be assessed late check-out charges. Registration and further class attendance may be
blocked until the account is brought current.
Room Assignments
Assignments for all students will be mailed during the month of July or as otherwise
determined by the GGC Housing Office.
Reassignment of Space
GGC Housing may reassign students to other spaces, rooms, or halls when its deemed to be in
the best interest of community, or when its determined that a student is not actually residing
in his or her assigned space.
Room/Suite Changes
Residents who wish to move to a different room or suite must make request to the GGC
Housing Office. An open room change process will be held at the beginning of the fall and
spring semesters. Room changes may be granted throughout the year for exceptional
circumstances.
Students who change rooms during the year, leave the halls, or begin residency once the term
begins should be sure to follow all published check-in or check-out procedures. Failure to follow
guidelines may result in fees and/or a referral to the judicial process. Check-out will always
include surrender of room key and deactivation of Claw Card.
HOUSING FINES
Below is a list of possible fines for 2012-2013. This list is neither exhaustive nor in order of
severity.
Housing Fines 2012-2013
Fine
Improper Check-out
Improper Room Change
Late Departure
Early Arrival
Failure to Depart during Hall Closing
Lock-out
Lock Change
Trash
$25 (minimum)
$25 (minimum)
$25/hour; $125 maximum/day
1st: free, 2nd: $25, $50 for additional lockouts
$150 (minimum)
$25 (minimum)
HOUSING FINES APPEAL PROCESS

Residents who are billed for damages and/or fined for Housing-related violations may appeal
the damage or fine assessment. All appeals must be submitted within 72 hours from the date
notification of charges was issued through GGC e-mail and/or upon checking out. All appeals
must be submitted via the following link: http://www.ggc.edu/appeals.
Appeals must clearly demonstrate why the resident charged with the damage or fine believes
he/she is not responsible AND must identify the responsible party, if known. Verifiable
supporting documentation/materials must be submitted at the time an initial appeal is filed.
Residents will be notified of any decisions in writing via their GGC e-mail address.
If the residents appeal is denied, the resident may submit a second appeal to the Student
Appeals Committee via the Student Account Appeals Process (as outlined in the GGC Student
Handbook).
ADMINISTRATIVE ACTIONS BASED ON HEALTH, SAFETY, AND WELFARE OF THE COLLEGE
COMMUNITY POLICIES AND REGULATIONS
In addition to the Student Code of Conduct and related actions outlined this guide, the
institution retains the right to take adverse administrative actions against a student for the
purpose of protecting the health, safety and welfare of the college community. Such actions
include but are not limited to expulsion, temporary and permanent suspension, probation,
reprimand, and other sanctions.
If such actions are taken, upon written request, the student may initiate a campus level review
by requesting an Administrative Hearing before the VP A&SA or his designee. Written requests
for an Administrative Hearing based on health, safety and welfare related actions must be
received within ten (10) calendar days of the date of the adverse action notice. Hearing
requests filed after this timeframe will be denied as untimely, absent a clear and well
documented showing of circumstances which prevented timely filing.
If a Hearing is initiated, a panel will be convened by the VP A&SA or his designee within ten (10)
calendar days. The Vice President may appoint up to two (2) additional college administrators
to serve on the Hearing panel. The Vice Presidents designee shall serve as panel chair. If
requested, the student may have the option of bringing one (1) representative to the Hearing;
however a representative may not address the panel or ask any questions during the Hearing
process. The student must speak on his/her own behalf. If the students representative is an
attorney, he or she is subject to the same limitations as any other representative and may not
speak or address the panel during in the Hearing Process.
The student will have the burden of establishing that his or her continued presence as a
member of the college community will not be detrimental to the health, safety, welfare or
property of students or other members of the campus community or to the orderly operation
of the institution. In cases where the college has requested medical documentation confirming
fitness for continued enrollment from the students treating physician or specialist or other
documentation that is deemed relevant to the pending matter, the documentation must be
presented at least 48 hours prior to the Administrative Hearing. If a student chooses not to
submit documentation that is requested by College representatives or the Hearing Panel, the
Panel may either rule on the matter without the requested documentation or if requested by
the student, the panel may allow a five (5) day extension of time for the student to submit the
requested documentation. Any evidentiary material presented by the student or discovered by
the college while reviewing the matter may be utilized as part of the panel review and may
become part of the panel record, as deemed appropriate by the panel chair.
For safety, health and welfare related matters, the initial adverse administrative action shall
remain in place until the Hearing process is complete and a panel recommendation is reached,
unless an interim action is otherwise directed by the panel. Once the Hearing is complete, a
written panel recommendation shall be made to the President within five (5) calendar days and
the President shall render a decision within five (5) calendar days.
The Presidents decision represents the final institutional decision on the matter. Any further
appeal must be filed with Board of Regents in accordance with the procedures and timelines
noted in published Board of Regents policies, which can be found at www.usg.edu.
Please note: If the college is closed for a holiday break at any time during the filing and
response period for the handling of health, safety, and welfare matters, the appropriate
number of days will be added for an extension of time under this section.
IMPORTANT NUMBERS
Gwinnett County and Georgia Gwinnett College operate within a ten-digit dialing system. The
area code must be dialed when making all local calls.
GGC Housing
Housing Office
Building 1000 Security Desk
Building 2000 Security Desk
Building 1000 After Hours RA Cell Phone
Building 2000 After Hours RA Cell Phone
678.407.5501
678.407.5172
678.407.5157
678-628-7869
678-628-7994
Safety
Campus Escort Van
Fire, Police, and Ambulance
GGC Police
Non-Emergencies
Emergencies
Domestic Violence Hotline
Georgia Crisis & Access Line
Georgia Drug Abuse Helpline
678.407.5333
678.407.5333 or 911
678.407.5333
678.407.5333
678.407.5333 or 911
800.334.2836
800.715.4225
800.338.6745
Georgia Emergency Management Agency

Gwinnett County Health Department
Gwinnett Medical Center
Poison Control Center
Rape Crisis Hotline (Gwinnett Sexual Assault Center GSAC)
Suicide Helpline
Campus Contacts
Academic Enhancement Center
Bookstore
Career Development and Advisement Center
CLAW Cards
Counseling Center
Dining Services
Directory Assistance
Disability Services
Financial Aid
New Student Connections
Parking Services
Registrars Office
School of Business
School of Education
School of Liberal Arts
School of Science and Technology
Student Center Information Desk
Student Complaints
Student Integrity
Student Insurance
Student Involvement
Student Affairs
Student Success Programs
Student Technology Support
Wellness & Recreation Center
800.879.4362
770.822.8850
678.442.4321
404.616.9000
770.476.7407
800.784.2433
678.407.5234
678.407.5986
678.407.5881
678.407.5822
678.407.5592
678.407.5860
678.407.5000
678.407.5883
678.407.5505
678.407.5882
678.407.5015
678.407.5864
678.407.5700
678.407.5396
678.407.5603
678.407.5601
678.407.5602
678.407.5000
678.407.5882
678.407.5661
ggc@studentinsurance.com
www.studentinsurance.com
678.407.5863
678.407.5882
678.407.5234
678.407.5016
678.407.5589
Appendix B Georgia Gwinnett College Documentation and Plagiarism Policy

Documentation and Plagiarism Policy
I. Introduction
Documenting work is an important part of learning good research and presentation skills. Good
documentation gives the reader the source(s) from which the information was obtained and indicates how
the source(s) can be located. It justifies the source(s) as good and reliable, clearly informs the reader
which information is being attributed to another person, and shows an understanding of the rights of the
individual who has created the work to have his/her work attributed to him/her. It also enriches ones own
work by providing the reader with additional sources of research on the topic, thereby making the work
more valuable as a piece of scholarship.
If one does not cite others words properly, one is committing plagiarism, which is a violation of
the Academic Integrity Policy at GGC. For a complete description of Academic Dishonesty, see
the Student Handbook.
II.
Definitions, Examples and Documentation Styles

A. Definitions
1. Documentation is giving credit to another persons work using a recognized style of citation. This
must be done any time one uses another persons words or ideas, verbatim or paraphrased.
2. Plagiarism is the presentation of someone elses words or ideas, intentionally or unintentionally, in
a way that makes them appear to be ones own.
3. When documentation is so poor as to prevent others from understanding the informations source
and the information appears to be ones own when it is not, unintentional plagiarism has been
committed.
When one refers to another persons words or ideas from a printed source of any type (book,
journal, website, pamphlet, letter, magazine, etc.) or a non-printed source (a conversation, a formal
interview, a video or a recording, etc.) one must document the source properly. If a student
participates in a collaborative project and his/her team members originate an idea that he/she later
uses in his/her essay or work, the student must cite correctly the conversation that occurred with
his/her team members in which the team discussed the idea.
B. Examples of Plagiarism
An excerpt from author Edwin H. Cadys work, Stephen Crane, is shown below, followed by examples
of the four main types of plagiarism:
Crane for many years enjoyed a reputation at which he would have been amused. He held the
American record for periodically rediscovered unknown geniuses. The present situation, I
suspect, would have sent him into a gale of ironic glee (15).
Cady, Edwin H. Stephen Crane. Boston: Twayne Publishers. 1980.
1. Plagiarism by failing to use quotations correctly. If anothers words are used exactly, quotation
marks must be used. Failure to use quotation marks results in plagiarism.
Incorrectly-cited work: Crane for many years enjoyed a reputation at which he would have been
amused.
Correctly-cited work: Crane for many years enjoyed a reputation at which he would have been
amused.
Explanation: Quotation marks have been placed around the material which was taken verbatim
from Edwin H. Cadys book. Also, to make sure that the documentation is completely correct, the
Georgia Gwinnett College Student Handbook: Rights, Responsibilities, and General Information B1
source of the quote must be cited according to the appropriate documentation style which has been
selected for use (example, MLA; APA; etc.).
2. Plagiarism by failing to paraphrase correctly. If a writer takes anothers ideas or words and rewrites them in his/her own words, the writer must still give the person credit for the ideas. Failure to
do so results in plagiarism.
Incorrectly-cited work: Crane would have found his reputation as a rediscovered unknown genius
amusing.
Correctly-cited work: According to Edwin H. Cady, Crane would have found his reputation as a
rediscovered unknown genius amusing.
Explanation: Along with giving credit to the author, the original source must be cited according to
the appropriate documentation style.
3. Plagiarism by misuse of the apt word or phrase. If a writer takes striking terms out of a text
and uses them as his/her own, then the writer is committing plagiarism.
Incorrectly-cited work: If Crane were around today, his reputation would send him into a gale of
ironic glee.
Correctly-cited work: If Crane were around today, his reputation would send him into a gale of
ironic glee (15).
Explanation: The page number of the original source has been noted; quotation marks have been
placed around the quoted phrase, and also, the source should be cited according to the appropriate
documentation style.
4. Plagiarism by creating a mosaic. This kind of plagiarism can be the most complex. It occurs in
several ways: (1) when a writer takes original words, phrases, and ideas from the original source(s)
and sprinkles these among his/her own words without giving adequate acknowledgement to the
original source(s), sometimes changing the original meaning of the source(s), or (2) when the writer
takes and blends ideas or words from multiple sources without acknowledging these sources. This
is sometimes called piecemeal plagiarism.
Incorrectly-cited work: Every few years Cranes The Red Badge of Courage becomes rediscovered, and this fact would probably have amused Crane and sent him into a fit of ironic glee.
Correctly-cited work: As Edwin H. Cady notes, Crane held the American record for periodically
rediscovered unknown geniuses, and he himself probably would have been amused at his having
gained this reputation.
Explanation: In the incorrectly-cited example, original phrases from Edwin H. Cady have been
rearranged in a way that alters their meaning and context and are combined with some of the
writers own words. Specifically, the idea of being rediscovered is used by Cady, but the writer
does not cite Cady as the author. In addition, the idea of being rediscovered is also misused by
ascribing it to the book The Red Badge of Courage rather than to Stephen Crane. The source
should be cited according to the appropriate documentation style.
C. When documentation is NOT needed
When the information being used is considered common knowledge, the source need not be cited.
Common knowledge is information that an average person can be assumed to know and/or that can
Georgia Gwinnett College Student Handbook: Rights, Responsibilities, and General Information B-2
be found un-cited in at least five other sources. (E.g. George Washington was the first president of the
United States.) Also ones own lived experiences, observations, insights, lab/field work results, artwork
or other creative work do not need to be cited.
When in doubt, work should be cited or someone more knowledgeable, such as a professor, should be
consulted to determine if citation is necessary. Citing a source correctly will not be detrimental to ones
work, and it is best to err on the side of caution and cite ones source(s).
D. Documentation Styles
There are several citation styles that can be used for documenting work, including MLA, APA,
Chicago, Turabian, and CSE Citation/Sequence. Different disciplines have preferences for citation
styles. For example, MLA is used in the humanities, literature, and arts; APA in social sciences;
Chicago in humanities or social sciences; and Turabian or CSE Citation/Sequence is often used in
various science disciplines.
All citations contain certain information, even though the format may be different. Citations generally
include the title of the work, the author of the work, and the publication information (publisher, year,
pages).
III. Academic Integrity Policy
A. Academic Dishonesty
Examples of prohibited actions include, but are not limited to, the following:
A. Academic Misconduct: Performing, attempting to perform, or assisting another in performing any
act of academic dishonesty.
B. Cheating: This act of dishonesty includes but is not limited to giving information to or taking
information from other students during examinations. Cheating is also committed when students
copy from unauthorized sources and/or represent some other persons work as their own.
Collaboration on out-of-class assignments or examinations is considered to be cheating if
prohibited by the professor.
C. Plagiarism: This category includes copying material from unpublished or published sources,
including electronic resources, and submitting that material as the students own work. Students
are responsible for identifying the proper source and for giving credit to that source anytime that
they present ideas which are not their own.
D. Unauthorized Use or Possession of Materials or Resources: Students must not use or possess
unauthorized materials or resources in an academic activity. This act includes but is not limited to
use/possession of a cheat sheet when not authorized to do so or use/possession of any other
resources or materials during an examination, quiz, or other academic activity without the express
permission of the faculty member, whether access to such resources or materials is through a cell
phone, PDA, other electronic device, or any other means.
E. Collusion: This act of dishonesty includes but is not limited to buying or selling material which will
be misrepresented as a students own work. In addition, students who fail to report known acts of
academic dishonesty on the part of others are guilty of collusion.
F. Previously submitted material: Students must not submit work which has been or is being
concurrently submitted, in whole or in part, in another class without first having received the
permission of all the professors involved.
G. Misrepresentation or falsification of material: This act includes but is not limited to
misrepresenting, fabricating, or altering academic material, such as transcripts, diplomas, grades
or records, professors or administrators signatures or initials. In addition, students must not take
an examination or test in the name of another student or present another students work as their
own.
H. Misrepresentation of circumstances: Students must not misrepresent personal circumstances
(e.g., illness, conflicting responsibilities, etc.) to avoid meeting academic responsibilities or to gain
an academic advantage.
B. Procedures for Resolving Violations of the Academic Integrity Policy
All violations of the Academic Integrity Policy shall be resolved via the Faculty Adjudication Process
and/or a Formal Resolution (Student Integrity Board hearing through the Office of Student Conduct) as
outlined below.
Any member of the community may report an alleged violation. A violation may be reported to the
instructor of the course in which the alleged act occurred, to the dean/director of the school with which
the course is affiliated, or to a staff member within the Office of Student Conduct or Dean of Students
Office. An individual who suspects a student of cheating may at any time contact the Office of Student
Conduct to receive assistance with any aspect of the academic integrity process. All reports should be
in written form.
When an instructor believes that a student has violated the Academic Honor Policy in one of the
instructors classes, the instructor must first contact the Office of Student Conduct to report the alleged
violation and determine whether to proceed with the Faculty Adjudication Process or the Formal
Resolution (Student Integrity Board hearing). The instructor should also notify the Dean/Director of the
school of the alleged violation.
1. Faculty Adjudication Process
a. Use of the Faculty Adjudication Process
The Faculty Adjudication Process should be utilized when the student does not have any prior
academic dishonesty cases (in which the student was found responsible) and if the behavior does
not warrant more than academic sanctions. If the instructor and Dean/Director believe a
students behavior may warrant a suspension, expulsion or other non academic sanction, the
case should be referred to a Formal Resolution (Student Integrity Board hearing).
b. Procedure to be Followed
After the instructor, Dean/Director, and the Office of Student Conduct have established that the
case should be resolved through the Faculty Adjudication Process, the following steps should be
followed:
1) The instructor will complete the Faculty Adjudication Form.
2) The instructor will notify the student of the need to meet to discuss the allegations (via email
or other written form).
3) The student shall then have five business days from the time of the notification to contact the
instructor to schedule a meeting. Once a student has been notified of the allegation, the
student may not drop or withdraw from the course until the adjudication process is completed.
(Note: the student will not be permitted to drop or withdraw from the course if he/she is found
responsible of a violation in that course.)
4) The instructor shall then meet with the student. Both the student and the instructor may invite
an advisor to be present during this meeting and any phase of this process; however,
advisors are not permitted to speak or to participate directly in the process. During the
meeting, the instructor will share the completed Faculty Adjudication Form and all other
evidence with the student. The student will have the opportunity to speak and share any
additional information with the instructor.
5) At the conclusion of the meeting, the instructor will make a decision regarding the allegation.
The standard of proof shall be preponderance of evidence. One of the following actions
should result from this meeting:
a) The instructor determines that no violation of academic dishonesty occurred. The
instructor will notify the student via email or other written form that no violation occurred.
The Office of Student Conduct and the Dean/Director of the school will also be notified.
The matter shall then be closed.
b) The instructor determines that the student is responsible for the violation of academic
dishonesty and assigns an academic sanction (refer to Sanctioning Guidelines). The
student is then asked to sign the Faculty Adjudication Form. The instructor must then
send the completed Faculty Adjudication Form and all other evidence/documentation to
the Office of Student Conduct.
c) If the student chooses to not schedule a meeting or fails to attend a scheduled meeting,
the student will be found responsible for the violation(s) of academic dishonesty. The
instructor must send the completed Faculty Adjudication Form and all other
evidence/documentation to the Office of Student Conduct.
6) Once the Faculty Adjudication Form and other evidence/documentation are received by the
Office of Student Conduct, a staff member in the office will send a decision letter of
responsibility and sanctions to the student, the instructor, dean/director of the school, Vice
President of Academic and Student Affairs, Associate Vice President of Student Affairs, and
Dean of Students. A copy of the decision letter will also be filed in the students conduct
record within the Office of Student Conduct.
c. Cases Involving a Higher Level of Investigation
If an academic dishonesty violation involves investigative resources beyond the faculty members
scope of authority, the faculty member may choose to take one of the following courses of action:
i.
Rule on the academic dishonesty violation based on the information that is available to the
faculty member.
ii.
Raise the investigative matter to the level of the Dean/Director so that the Dean/Director may
use his/her scope of authority to assist in the investigative process.
d. Sanction Guidelines for Academic Dishonesty Violations
The appropriate sanction(s) for a violation of academic dishonesty must be decided on a case-bycase basis as appropriate by academic discipline, teaching method, course level, academic
classification, maturity of the student, and degree of misconduct. The Office of Student Conduct
will monitor any sanction deadlines assigned. The instructor may issue any of the sanctions listed
below separately or in combination:
1) Failure of the course
2) Reduction of final course grade
3) No credit (0 for assignment)
4) Reduction of points earned on the assignment
5) Retake/replace assignment
6) Reprimand: Stated disapproval or a warning issued to the student
7) Referral to educational seminar/workshop.
e. Appeals of Faculty Adjudication Process
1) Students wishing to appeal a decision from the Faculty Adjudication Process must file an
appeal with the appropriate dean or director. The student must submit a written request along
with all supporting documentation to the dean or director within 15 calendar days of the
instructors decision. An interview with the student and/or the course instructor may be a part
of the deans or directors decision. The dean or director will issue a decision letter to the
student within 15 calendar days of the date the appeal was submitted or refer the case to a
Formal Resolution. A copy of this letter will also be sent to the instructor and the Office of
Student Conduct.
2) If the student wishes to appeal the deans or directors decision, he/she may then appeal to
the Vice President for Academic and Student Affairs submitting the same documentation as
was submitted to the dean or director within 15 calendar days of the decision. The Vice
President will issue a decision letter to the student or remand the case back to a Formal
Resolution. If the student wishes to appeal the Vice Presidents decision, he/she may then
appeal to the President of the College submitting the same documentation as was submitted
earlier in the process within 15 calendar days of the Vice Presidents decision. The decision
of the President of the College is final.
3) In instances where the campus is closed for holidays or other reasons, the timelines noted
herein will be extended.
2. Formal Resolution (Student Integrity Board Hearing)

Note: More detailed information concerning the Formal Resolution and Student Integrity Board
appears in the Student Handbook.
Only those sections of the Formal Resolution (Student Integrity Board) which are directly related to
the Documentation and Plagiarism Policy are provided below.
Specifically, the following information about the Formal Resolution (Student Integrity Board)
Process as it applies to documentation and plagiarism is given below:
Formal Resolution Procedure
Factors considered in rendering a decision
Possible sanctions which may be issued
Descriptions of the appeals processes
a. Description of the Formal Resolution Procedure
If the instructor, Dean/Director, and the Office of Student Conduct establish that the case should
not be resolved through the Faculty Adjudication Process, or if the student disputes the informal
resolution, the case will be referred to a Formal Resolution (Student Integrity Board hearing via
the Student Integrity as outlined in the Code of Conduct. The case shall be resolved through the
formal resolution procedures as follows:
1) A written Notification of Hearing shall be delivered to the student. The notice shall include
(1) the specific College conduct regulation(s) which the student is alleged to have violated;
(2) the alleged factual circumstances supporting the charges; (3) the date, time and place of
the hearing; and (4) a list of potential witnesses and any information that may be presented
against the student at the hearing.
2) The notice of hearing must be received by the student at least five (5) business days prior to
the hearing date. The student, with the consent of the Director of Student Conduct or his/her
designee, may waive the minimum notice requirements as long as the waiver is in writing.
3) The student is deemed to have received notice when he/she is given written notification. For
the purposes of this section, email and electronic notifications satisfy the written requirement.
4) The student is responsible for presenting his/her own case. The student may have an advisor
present if he/she chooses; however, the advisor is not permitted to speak or participate
directly in any hearing before a hearing officer or Hearing Panel. If the student plans to have
an advisor present, he/she must notify the Office of Student Conduct within two (2) business
days prior to the hearing date, identifying the advisor.
5) Two or more students may be required to participate in a joint hearing if they are alleged to
have taken part in the same incident, act, event, or series of related acts. The conduct
regulation(s) alleged to have been violated and/or the alleged factual circumstances of the
violation need not be identical for participation in a joint hearing.
6) Any student required to participate in a joint hearing may file a request for a separate hearing,
citing specific reasons that a joint hearing would unfairly prejudice the case. A request for a
separate hearing must be submitted in writing to the Director of Student Conduct or his/her
designee within one (1) business day after receipt of the Notice of Hearing. The Director of
Student Conduct or his/her designee will make the decision regarding the request and notify
the student.
7) The student shall be presumed not to have violated a College conduct regulation until such a
violation is proven. The standard of proof shall be preponderance of the evidence.
8) The student may request a delay in the hearing. Such a request must be in writing and
submitted to the Director of Student Conduct or his/her designee. Reasons for a delay must
be included in the request and a delay is not guaranteed. The Director of Student Conduct or
his/her designee will consider the request and determine whether a delay will be granted. If
the reason given for the request includes the need for more time to prepare for the hearing
AND it is determined that adequate notice of hearing was given in accordance with the Code
of Conduct, a delay will not be granted. If it is determined that the reasons for requesting the
delay show it to be necessary and a delay is granted, the student and the Hearing Panel or
hearing officer will be notified no less than one (1) business day prior to the hearing. The
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student will receive written notification of the new hearing date, time and location at least five
(5) business days prior to the new hearing.
If the Director of Student Conduct or his/her designee needs to delay the hearing, the student
and Hearing Panel will be notified no less than one (1) business day prior to the hearing
when practical. The student will receive written notification of the new hearing date, time and
location at least five (5) business days prior to the new hearing. Exceptions can be made
when deemed appropriate.
If a student fails to attend a scheduled hearing, the Hearing Panel or hearing officer may hear
the case at its discretion. Decisions will be made based on the evidence presented and
statements made at the time of the hearing.
Hearings of the student integrity system are subject to the Georgia Open Meetings Act.
It is expected that all persons making statements or answering questions at the hearing do so
truthfully.
The student may request witnesses not be present in the hearing room. These requests are
submitted to and approved or denied by the Hearing Panel or hearing officer. In cases of
approved requests, witnesses shall not be allowed to be in the hearing room during the
hearing. Each witness will be advised by the Hearing Panel or hearing officer to refrain from
discussing with any other witness what transpired in the hearing room during his/her
presentation. Failure to respect this request may result in being charged with a Code of
Conduct violation. Witnesses will be expected to remain available in the event they are
recalled or until they are excused by the Panel or the hearing officer, but they will not be
restricted to a particular room and will not be supervised.
Hearings of the Colleges student integrity process are not hearings of precedent. Further,
matters of local, state or federal law are not considered during these hearings.
A Hearing Panel is comprised of three to five members. The members may be composed of
faculty and/or staff; however, at least one member must be a student.
The Panel or hearing officer may, at the beginning of the hearing, announce times when they
shall recess for meals and announce the time the hearing shall conclude or be continued.
The hearing shall last no more than two hours. No hearing shall last beyond 10:00 p.m. or a
reasonable time thereafter. The Panel or hearing officer shall set the date and time for the
hearing to resume while all parties are present.
The student, or any member of the Hearing Panel or hearing officer may request a recess.
Recesses should be kept short and to a minimum. If they become excessive in number or in
length, the person asking for a recess may be asked to provide a reason for his/her/its
request. The Hearing Panel or hearing officer may approve or deny a request for a recess.
All formal resolutions (hearings) will be recorded.
The order of the Student Integrity Board hearing shall proceed as follows:
a) The presiding panel member begins the hearing.
b) The parties are introduced, and the charges are read.
c) The Hearing Panel Chairperson goes over each side's witness and documentation list for
changes to the list or the order in which witnesses will be called.
d) All witnesses are asked to testify truthfully.
e) The Hearing Panel Chairperson is asked to share information regarding the alleged
violation and pending charges.
f) Witnesses with information regarding the alleged violation are asked to make statements
and/or documentation is presented in the order indicated on the witness and
documentation list.
g) The Hearing Panel may ask questions of the witness. When the questioning is
concluded, the Hearing Panel Chairperson will ask if anyone (student or Hearing Panel
members) wants to recall the witness later in the hearing. If such is not the case, the
witness is excused from the hearing.
h) When documentation is presented, the student may comment on it at the time it is
presented.
i) After all witnesses sharing information regarding an alleged violation have made
statements and/or answered questions, the student is asked to share his/her
documentation.
j) The student presents his/her witnesses and/or documentation.

k) When the questioning of each witness for the student is concluded, the Hearing Panel
Chairperson will ask if anyone (student/Hearing Panel members) wants to recall the
witness later in the hearing. If such is not the case, the witness is excused from the
hearing.
l) The Hearing Panel may question each of the students witnesses.
m) Following the completion of the students case, witnesses may be recalled by the student,
or the Hearing Panel.
n) The student is asked if there are any statements he/she would like to make prior to the
closing of the hearing. No new documentation is allowed; this is an opportunity to
summarize key points already made.
b. Decisions for Formal Resolution (Student Integrity Board Hearing)
At the conclusion of the hearing, the Hearing Panel Chairperson will call for a recess so that the
panel can deliberate. The length of time of the recess will be determined jointly by the Office of
Student Conduct and the Hearing Panel Chairperson. After deliberation and by majority vote the
panel will determine whether or not a preponderance of the information presented at the hearing
indicates that a violation occurred. The Hearing Panel Chairperson will only vote in the event of a
tie vote. The Hearing Panel will make a recommendation of findings and sanctions (if applicable)
to the Dean of Students or designee. The Dean of Students or designee may adopt, reject, or
modify the Hearing Panels findings and recommendations.
If the panel finds that no violation occurred, the panel may recommend that the charge(s) be
dismissed. The panel will then reconvene the hearing and inform the student of the
recommendation.
If the panel finds that a violation(s) did occur, deliberations will then move to a discussion
concerning appropriate sanctions. The panel, after determining responsibility, will then have
access to prior record information, which will be considered when determining sanction(s). The
recommendation, including the sanctions, is recorded and the panel will reconvene the hearing
and inform the student of the recommendation.
Deliberation sessions are typically closed and are not recorded. Exceptions can only be
authorized by the Office of the Associate Vice President for Student Affairs. Delivery of the
recommendation is considered part of the hearing and is, therefore, recorded and subject to all
policies governing the process.
After the recommendation is given, the hearing is officially concluded. The student will receive a
copy of the decision from the Dean of Students or designee after he/she has had an opportunity
to review the recommendation and make a decision of findings and sanctions (if applicable).
c. Sanctions
When it has been determined by the Hearing Panel that sanctions should be imposed, the
Hearing Panel (via the Dean of Students or designee) will recommend one or more sanctions.
The findings of fact, any particular circumstances, and prior record of the student will be the
factors considered when determining any appropriate sanctions.
d. Sanctions for Individuals
regulation. This list is neither exhaustive nor in order of severity and may be enlarged upon or
modified to meet the particular circumstances of any given situation.
1) Expulsion: Permanent severance of the students relationship with the College.
2) Suspension: Temporary severance of the students relationship with the College for a
specific period of time or indefinitely. The period of time and any requirements that must be
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satisfied prior to readmission are to be specified in the decision of the Hearing Panel or the
hearing officer.
Conduct Probation: Notice that further finding of responsibility for the violation of any College
conduct regulation(s) as specified in the decision of the Hearing Panel or hearing officer will
likely result in suspension or expulsion from the College. The period of probation shall be
specified in the decision letter.
Failure of the course: Only for violations of the Academic Integrity Policy.
Reduction of final course grade: Only for violations of the Academic Integrity Policy.
No credit (0 for assignment): Only for violations of the Academic Integrity Policy.
Reduction of points earned on the assignment: Only for violations of the Academic Integrity
Policy.
Retake/replace assignment: Only for violations of the Academic Integrity Policy.
Reprimand: Stated disapproval or a warning issued to the student.
Restitution: Reimbursement for a loss caused by the students actions.
Community Service: Assignment to work a specific number of hours at a community service
site determined by the Hearing Panel and/or the hearing officer . Community Service
locations exist on and off campus.
Restrictions: Terms of probation or reprimand restricting privileges. Such restrictions may
include, but are not limited to, identification card privileges and/or parking privileges.
Other Educational Sanctions: Projects or assignments designed to educate a student in
connection with the effect of his/her behavior. Educational assignments include, but are not
limited to, papers, letters of apology, and/or alcohol education (DUI School, etc.).
Termination of Student Employment: Permanent severance of the students employment
with College.
Housing and Residence Life Restrictions: Loss of privilege to live in GGC Housing
No Contact Order: Directed to refrain from any intentional contact, direct or indirect, with one
or more designated persons through any means, including personal contact, email,
telephone, or third parties.
Fines: Required to pay a specified fine/fee for violation.
And/Or Other Sanctions: Other sanctions as deemed appropriate based on the students
actions.
e. Code of Conduct Appeals

The student may appeal the decision from a formal student integrity hearing or an informal
resolution if that decision resulted in sanctions other than a reprimand. Appeal information will be
included with the decision issued to a student.
Appeals must be submitted to the Office of Student Conduct. All appeals must be in writing and
submitted within five (5) College business days of receipt of the decision. The appeal process is
not intended to grant a new hearing at a higher level. Dissatisfaction with a decision is not
grounds for an appeal.
All levels of appeal described in these procedures involve written appeals only. Students neither
meet with nor make oral presentations to the appellant officer. There may be times, however,
when the appellant officer requests a meeting in order to gather further information relative to the
matters associated with the appeal.
f. Grounds for Appeal
Appeals must be based on substantive or procedural errors that are allegedly or believed to have
occurred during the process or if new evidence not presented at the hearing is discovered. These
errors should be addressed in the written appeal and are described as follows:
1) Procedural errors: when the published procedures of the student integrity process were not
followed and the error(s) egregiously violated the students rights.
2) Substantive errors: when the evidence presented at the hearing was not sufficient to justify
the decision reached or if the sanction(s) imposed is (are) unreasonably harsh based upon
the circumstances of the case and the prior record of the student.
3) New evidence: when information, existing at the time of the hearing, was not available or
known to exist at the time of the hearing.
g. The Appellate Officer
When an appeal is received in the Office of Student Conduct, it will be forwarded to the
appropriate appellate officer. The Vice President for Academic and Student Affairs or his/her
designee will hear all appeals of the Student Integrity Board hearings.
In addition to the written appeal, the appellate officer will receive the following information:
1) The record of the hearing (if available)
2) All documents and evidence presented at the hearing
3) The written notice of the hearing
4) The hearing bodys decision
5) Any other documents that pertain to the case
h. Types of Decisions of the Appellate Officer
The appellate officer shall determine the method of reviewing these materials and make one of
the following determinations:
1) Find no error and uphold the original decision.
2) Find that errors did occur and reverse the decision.
3) Uphold the original finding, but modify the sanction(s).
4) Find that errors did occur and send the case back to the Office of Student Conduct for a new
hearing. In this event the matter will follow published student integrity procedures for formal
hearings.
i. Notification of the Appeals Decision
The appellate officer will notify the student, in writing, of the decision. The case materials,
including a copy of the decision, will be returned to the Office of Student Conduct.
3. Further Review for Cases Resulting in Suspension, Expulsion, Charter
Suspension/Revocation and Revocation of College Registration
a. Request for Further Review
Students may apply for further review by the President of the College only if one of the following
sanction(s) was issued by the original hearing body AND upheld by the appellate officer:
1) Suspension from the College (individual student)
2) Expulsion from the College (individual student)
b. Procedure
If these conditions exist, the student may submit a written request for further review and submit it
to the Office of Student Conduct within five (5) business days of receiving the decision of the
appellate officer. Any request for Presidential review must be based on procedural or substantive
error(s) made by either the original hearing body or the appellate officer and must involve the
sanctions listed above. A review by the President is not considered a matter of right, but is within
the sound discretion of the President. If the application for review is granted, the President will
make the final institutional decision concerning the matter.
c. Final Appeal
Any further appeal where applicable may be filed with Board of Regents in accordance with the
procedures and timelines noted in published Board of Regents policies, which can be found at
www.usg.edu. The Board of Regents shall have discretion as to whether or not an appeal is to
be reviewed in accordance with board policies.
Appendix C 2012-2013 Grizzly Student-Athlete Handbook
Georgia Gwinnett College Student Handbook: Rights, Responsibilities, and General Information C 0
2012-2013 Grizzly
Student-Athlete
Handbook
Please refer to the Grizzly Student-Athlete Handbook that is made available free to
every student at Georgia Gwinnett College. This handbook will give full explanation
of rules, regulations and procedures for all student-athletes.
OFFICE OF ATHLETICS STAFF DIRECTORY

Name
Dr. Darin S. Wilson
Director of Athletics
Ian Potter
Assistant Director of Athletics for
Compliance and Academic Services
Erin Lee
Athletics Business Manager
Dr. Gary Nelson
Faculty Athletics Representative
Steve DeCou
Head Mens Soccer Coach
Kevin May
Assistant Mens Soccer Coach
Domenic Martelli
Head Womens Soccer Coach
Amanda Schneider
Assistant Womens Soccer Coach
Brad Stromdahl
Head Baseball Coach
Kat Ihlenburg
Head Softball Coach
AREA CODE (678)

Office Phone
E-Mail
407-5280
dswilson@ggc.edu
407-5253
ipotter@ggc.edu
407-5280
erinlee@ggc.edu
407-5097
gnelson@ggc.edu
407-5254
sdecou@ggc.edu
407-5518
kmay1@ggc.edu
407-5112
dmartelli@ggc.edu
407-5497
aschneider@ggc.edu
407-5761
bstromdahl@ggc.edu
407-5927
kihlenburg@ggc.edu
TABLE OF CONTENTS
Georgia Gwinnett College Office of Athletics
Georgia Gwinnett College Vision. .....................................................................4
Georgia Gwinnett College Mission ...................................................................4
Office of Athletics Vision.. .....................................................................4
Office of Athletics Mission.. .............................................................................4
Expectations of Student-Athletes ........................................................................5
Athletics Governing Associations. .......................................................................5
NAIA Champions of Character Initiative. ....................................................................6
Student-Athlete Advisory Committee.. .....................................................................6
Georgia Gwinnett College Policies and Procedures. 7
Office of Athletics Policies and Procedures
Code of Ethics for Student-Athletes ....................................................................7
Student-Athlete Responsibility.. .......................................................................7
NAIA Rules and Regulations....................................................................8
NAIA Academic Requirements ......................................................................8
Athletics Grant-In Aid. ....................................................................9
Book Scholarships .....................................................................10
Class Attendance. ........................................................................10
Team Rules. .......................................................................11
Director of Athletics Honor Roll....................................................................11
Substance Abuse Policy for Student-Athletes.11
Drug Testing. .................................................................12
Dress Code.. ...................................................................14
Social Networking. ....................................................................14
Sportsmanship.. ..............................................................................14
Sports Medicine Program. ....................................................................15
Agents. ......................................................................19
Athletic Awards.. ..................................................................19
Athletic Transportation ............................................................................20
Practice Related Activities .......................................................................20
Financial Aid .....................................................................20
Promotional Activities and Commercial Advertisements ..........................................................23
Athletics Program Evaluation ........................................................................23
Student-Athlete Signature Form ......................................................................24
The Georgia Gwinnett College Office of Athletics is committed to providing an environment

that is conducive to academic and athletic success. The Office of Athletics takes pride in
student-athletes who strive to reach their career goals through personal development,
pursuit of an academic degree, and athletic achievement. Georgia Gwinnett College is
committed to the goals of the NAIA and the Champions of Character program. Georgia
Gwinnett College student-athletes are expected to represent the college as ambassadors
and leaders, both on-campus and within the community.
This handbook is intended to provide student-athletes with information about Grizzly

Intercollegiate Athletics policies and practices, academic resources, and the college and
community. Student-athletes are expected to become familiar with the contents of the
handbook and use the resources identified.
GEORGIA GWINNETT COLLEGE OFFICE OF ATHLETICS

Georgia Gwinnett College Vision
Georgia Gwinnett College will be a premier 21st Century Liberal Arts College where
learning will take place continuously in and beyond the confines of the traditional
classroom. Its cornerstones will be innovative use of educational technology and a
commitment to an integrated educational experience that develops the whole person. GGC
will be a wellspring of educational innovation. It will be a dynamic learning community
where faculty engagement in teaching and mentoring students will be the hallmark. It will
be a driving force for change in student success. As such, it will be a model for innovative
approaches to education, faculty engagement with students, and highly efficient student,
facility, and administrative services.
Georgia Gwinnett College Mission
Georgia Gwinnett College provides access to targeted baccalaureate level degrees that meet
the economic development needs of the growing and diverse population of the northeast
Atlanta metropolitan region. It emphasizes the innovative use of technology and activelearning environments to provide its students enhanced learning experiences, practical
opportunities to apply knowledge, increased scheduling flexibility, and a variety of course
delivery options. Georgia Gwinnett's outstanding faculty and staff actively engage students
in various learning environments, serve as mentors and advisors, and assist students
through programs designed to enhance their academic, social, and personal development.
GGC produces contributing citizens and future leaders for Georgia and the nation. Its
graduates are inspired to contribute to the local, state, national, and international
communities and are prepared to anticipate and respond effectively to an uncertain and
changing world.
Office of Athletics Vision
Athletics will be an integral part of the Integrated Educational Experience where learning
takes place continuously in and beyond the traditional classroom. With intramural, club
and varsity levels of competition, athletics will afford students the opportunity to engage at
levels appropriate to their abilities and interest.
Office of Athletics Mission
Athletics will contribute to the GGC experience for all students. Varsity sports will field
competitive teams, representative of the student body, in selected sports. Athletics will
reinforce the GGC culture by demonstrating sportsmanship, integrity, a competitive spirit,
and the importance of academics.
Expectations of Student-Athletes
The decision to participate in intercollegiate athletics at Georgia Gwinnett College brings
with it special academic obligations and responsibilities in addition to those required of
other college students. The student-athlete is subject to adhere to all academic eligibility
rules of the National Association of Intercollegiate Athletics (NAIA), and Georgia Gwinnett
College.
The student-athlete is, first and foremost, a student and is expected to strive for and obtain
an academic degree in four years at Georgia Gwinnett College. The Office of Athletics main
interest is the general welfare and academic achievement of every student-athlete. The
Office of Athletics provides programming to assist student-athletes to meet their academic
goals and ensure a quality educational experience at the college. The student-athlete is
required to communicate on a regular basis with academic advisors and instructors
regarding academic concerns and progress, and classes missed due to athletic
participation.
Student-athletes are responsible for making positive choices and decisions regarding their
personal and academic life. The student-athlete is not only representing the community
and the College but ultimately themselves. The Office of Athletics encourages each studentathlete to act as a responsible adult in their pursuit of becoming a successful Georgia
Gwinnett College graduate.
Athletics Governing Associations
National Association of Intercollegiate Athletics (NAIA)
In the NAIA:
A dedication to leadership development is balanced with sports accomplishment.
A trailblazer in providing equal opportunity for all student-athletes.
An expectation of ethical behavior, fairness in competition, access to athletic
scholarship, sportsmanship and leadership development.
At the core of all of this character.
NAIA National Office:
Mailing address and location: 1200 Grand Blvd. Kansas City, MO 64106
Phone: 816-595-8000
Georgia Gwinnett College: In 2005, the Georgia General Assembly voted to create a new
college, via Senate Resolution 33, authored by Sen. Don Balfour and signed into law by
Governor Perdue on May 10, 2005, on the campus of the Georgia University Center in
Lawrenceville. Georgia Gwinnett College opened its doors on August 18, 2006 as the first
new four-year public college created in Georgia in more than 100 years; and the first new
four-year public college created in the nation in the 21st century.
2012-2013 Intercollegiate Teams at Georgia Gwinnett College
Mens Sports: Baseball, Soccer, and Tennis.
Womens Sports: Softball, Soccer, and Tennis
NAIA Champions of Character Initiative
Since its inception in 1937, the National Association of Intercollegiate Athletics has been a
trailblazer in issues related to career development through sport as it relates to society.
Such is the case again with the creation of the Champions of Character Initiative. In recent
years, our society has gotten away from the true meaning of competition. Thus, the NAIA
felt it appropriate to re-establish this meaning at the present time with its member
institutions, coaches and players serving as examples, advocates and most importantly,
Champions of Character.
Student-athletes, coaches and administrators will be expected to model this initiative by:
1. Respecting opponents, officials, teammates, coaches and the game itself
2. Taking responsibility for their own actions in all areas of their lives
3. Having the integrity to stand by their word
4. Providing servant leadership where they serve others, while striving to be both a
personal and team leader
5. Being an example of sportsmanship by holding themselves to the highest standards of
fair play.
All GGC student-athletes are required to complete and return the Champions of Character
Form.
Student-Athlete Advisory Committee
The Student-Athlete Advisory Committee (SAAC) is a forum for student-athletes to have
input on various issues involving athletic policies and practices, concerns of their
teammates, and issues raised during the year by the director of athletics. Within GGC, a
student-athlete is selected from each of the 6 sports to represent their teammates at
scheduled meetings throughout each school year. This enables the student-athletes of GGC
to have an active voice within the NAIA and GGC legislative and administrative processes.
Georgia Gwinnett College Policies and Procedures

Student-athletes are subject to the same academic, financial, and non-academic rules and
regulations as the regular student body. Student-athletes are encouraged to refer to the
2012-2013 GGC Student Handbook for specific rights, policies, and procedures.
OFFICE OF ATHLETICS POLICIES AND

PROCEDURES
Code of Ethics for Student-Athletes
The purpose of intercollegiate athletics is to provide an opportunity for student-athletes to
develop their potential as a skilled athlete in an educational setting.
Student-athletes will be looked upon as role models, particularly by young children, and it
is important that personal conduct be above reproach at all times.
Public exposure in the competitive arena and the media make student-athletes one of the
most visible groups in the community. Student-athletes are often highlighted, placing one
in a public position, which requires exemplary behavior.
Georgia Gwinnett College student-athletes are responsible for their own behavior. They are
expected to obey the laws, rules, and regulations of local law enforcement and if violated to
be prepared for the penalties that may be imposed.
Behavior has an impact on the reputation of the athletics department and the attitude the
community may take toward the athletics program.
Conduct will be closely scrutinized in the classroom, in competition, and while traveling.
Student-Athlete Responsibility
Student-athletes are subject to additional NAIA, Georgia Gwinnett College, the Office of
Athletics, and team policies during their tenure at Georgia Gwinnett College.
Student-athletes are responsible to acquaint themselves with the rules and regulations of
each unit and when concerns or questions arise to take the initiative and get answers.
Georgia Gwinnett College and the Office of Athletics will have orientation sessions to
familiarize student-athletes with major policies and procedures during the fall of each
academic year.
NAIA Rules and Regulations

Each year prior to participation in intercollegiate competition, a team meeting will be held,
and athletes will receive a copy of the "Summary of NAIA Regulations." Student-athletes
will be required to do the following:
Submit information relating to eligibility.

Give written consent to disclose education records to an authorized representative.
Give written permission to be tested for drugs.
Failure to complete and sign the statement annually will result in ineligibility for
participation in all intercollegiate competition.
NAIA Academic Requirements
If a student-athlete does not meet the following requirements, he or she will not be eligible
to participate in intercollegiate athletics. Therefore, these requirements are critical to your
continued athletic participation. If you have questions, please ask your coach or contact the
office of compliance or the Faculty Athletic Representative.
Incoming Freshmen | Transfer Students | Enrollment & Attendance Rules |PlayNAIA.org
All student-athletes must meet minimum academic, athletic and conduct standards in order
to be eligible to participate on any intercollegiate team at Georgia Gwinnett College. The
following is a checklist which will help insure your eligibility to participate in
intercollegiate sports. If you have any questions, please see the office of athletics
compliance or the Faculty Athletic Representative immediately.
Incoming Freshmen
1. An entering freshman student must be a graduate of an accredited high school or be
accepted as a regular student in good standing as defined by the enrolling
institution.
2. An entering freshman student must meet two of the three entry level requirements:
1. A minimum score of 18 on the ACT or 860 on the SAT.
2. An overall high school grade point average of 2.0 or higher on a 4.0 scale.
3. Graduate in the upper half of the students high school graduating class.
Transfer Students
If you are a transfer student from another college, see the office of athletics compliance
with all previous college transcripts immediately.
Enrollment
In order to participate in intercollegiate competition, you must be enrolled in a minimum of
12 credit hours during your season. Do not drop or withdrawal from classes without
consulting your coach or the office of athletics compliance beforehand.
Terms of Attendance
Student athletes must use their athletic eligibility (4 seasons of competition per sport)
within the first 10 semesters of full time enrollment. Enrollment in 12 hours or more is
considered a full time semester for NAIA eligibility rules.
Summer Attendance
Summer school attendance does not count towards your 10 full time semesters of
enrollment; but can be used to satisfy eligibility requirements. A maximum of 12 summer
hours can be added to the previous full time semester hours in order to satisfy the 24 hour
rule.
Progress Rules
Incoming freshman must pass 9 hours in order to compete during the 2nd semester of the
freshman year. To be eligible for a second season of competition, 24 credit hours must
have been accumulated during the previous two full time semesters; for a third season of
competition the student athlete needs to have accumulated 48 credit hours and 72 credit
hours to compete in a 4th season of competition with 48 hours going towards a major.
GPA Rule
Upon entering a third season of competition through your final season of competition, you
must have at least a 2.0 institutional GPA in order to be eligible to compete.
Repeat Classes
A repeated course which has been previously passed and counted toward the 9hr, 12hr, or
24hr rule may not be used again to satisfy any of the progress rules for future eligibility
purposes.
Freshman/Transfer required Academic Meetings
All freshman and transfer students must meet with an Athletics Academic Resource Center
staff member every two weeks throughout the academic year. The meetings will consist of
organizational and time management strategies along with an academic review and course
assessments. All students must bring their notebooks, syllabus, and any graded
assignments to every meeting. All notes, grades, and comments from the meetings will be
shared with the respective coach.
Athletics Grant-In-Aid
Athletics grant-in-aid awards are recommended by each coach, approved by the director of
athletics and issued by the Financial Aid office. These awards are categorized as follows:
1. Out-of-State Tuition
2. In-State Tuition
3. Room
4. Board
5. Books
Student-athletes who have a balance on their accounts must be prepared to pay prior to
registration. Pre-registration fees are to be paid on a date announced by the Student
Accounts Office. Please note that students will be dropped from all classes if fees are not
paid on time. If you are on an athletics scholarship that covers the entire cost of your
tuition and your classes are dropped, you should contact the Financial Aid Office or the
Office of Athletics Compliance immediately.
Book Scholarships
An award of a full-book scholarship entitles a student-athlete to receive books for each
semester in the academic year. At GGC, student-athletes who are on a full book scholarship
must show their class schedules and their valid Claw card to the Bookstore in order to
receive their books. This ensures that student athletes are only buying books listed for
their particular classes. The bookstore will send a bill to the office of athletics for receipt of
funds. At no time will this award cover the cost of supplies such as paper, pens, pencils,
etc., as stipulated by the NAIA.
At the conclusion of the semester, student athletes must return all books to the bookstore.
If any books are not turned in, a hold will be placed on the student athletes record which
will preclude him or her from registering for the next semester and receiving final grades.
A full-book scholarship student-athlete is not permitted to sell these books back to the
bookstore. If attempted, the bookstore will notify the Office of Athletics immediately of
these intentions and the student-athlete will be reprimanded accordingly.
If at any time a book is lost, stolen, or not returned to the bookstore, the student-athlete
will be required to pay for the book at the book price. Any abuse of this program may
jeopardize the student athletes book scholarship.
Class Attendance
Student-athletes should take into consideration practice and game schedules when
scheduling classes. Student athletes are required to attend all classes unless an absence is
due to athletic competition or travel. Student-athletes are not permitted to miss class for
practices, fundraisers, or any other practice related activities. Punctuality, respectfulness,
and preparedness are all mandatory for GGC student athletes when attending classes.
At the beginning of each semester, the Office of Athletics will send a travel excuse form to
each of the student athletes professors notifying them of the dates and times of athletic
travel and competition. Please note that student athletes are expected to communicate with
their professors to know what policies each individual instructor follows for dealing with
student absences as well as reminding them of the day/s they are to miss class throughout
the semester. Additionally, it is the student athletes responsibility to make arrangements
ahead of time, to make up missed tests, assignments, etc.
Team Rules
Student-athletes have a responsibility to adhere to team rules as provided by the head
coach and the Office of Athletics. These rules are important and can affect the status of a
student-athlete, i.e., suspension or dismissal from team.
All decisions directly related to team performance, i.e., playing time, position, traveling
squad, training, curfew, appearance, and conduct are the responsibility of the head coach.
Director of Athletics Honor Roll
The Director of athletics Honor Roll consists of student-athletes who have a semester GPA
of 3.0 or higher. These student-athletes will be recognized for their academic performance
each semester.
Substance Abuse Policy for Student-Athletes
The use of controlled substances (narcotics, marijuana, stimulants, etc.), and the abuse of
alcohol by student-athletes, will adversely affect their academic performance, athletic
achievements and personal well-being. Student-athletes who abuse controlled substances put
themselves, their teammates and the program at risk.
For these reasons, Georgia Gwinnett College Athletics does not tolerate substance abuse, the
use of any substance banned by the National Association of Intercollegiate Athletics (NAIA),
underage drinking or the inappropriate use of alcohol. Participation in intercollegiate
athletics at Georgia Gwinnett College is optional; however, student-athletes who refuse to
consent to drug screening under this policy, or refuse to participate in substance abuse
prevention educational programs, will not be eligible to participate in intercollegiate athletics
at Georgia Gwinnett College.
The Office of Athletics is committed to enhancing the life of every student-athlete who comes
to our campus and chooses to participate in our athletic program. Georgia Gwinnett College
Athletics believes that a strong substance abuse prevention education and a drug-screening
program are essential in the protection of student-athletes from the harmful effects of drug
and alcohol abuse.
Alcohol
Alcoholism is a progressive disorder that often leads to serious physical and psychological
illnesses as well as unacceptable social behavior. Any student athlete who chooses to
consume alcohol will be held accountable for any alcohol related incident in which he/she
is involved, whether there are legal implications or not. If a student athlete is involved in an
alcohol related incident with legal implications under campus, state, or federal laws, he or
she will be subjected to the same or similar sanctions as those for a positive drug test. If a
student athlete is involved in an obvious alcohol related incident that is without legal
implications, the head coach, director of athletics, and head athletic trainer will determine
if the circumstances warrant counseling intervention and/or any additional sanctions.
Tobacco
NAIA legislation prohibits the use of tobacco products by all athletes, coaches, athletic
trainers, managers, and officials, in all sports during practice and competition. The use of
smoke and smokeless tobacco is prohibited in all Georgia Gwinnett College buildings. Use
of tobacco products is also prohibited in all GGC practices, games, College vehicles and
during College sponsored travel. Violators of this policy are subject to disciplinary
sanctions by the head coach, and/or athletic director.
Drug Testing
Drug testing will be conducted on selective and random basis, usually with unannounced
tests. Student-athletes may be subjected to testing during the entrance physical screening, or
at any time throughout the academic year. Testing may include team testing, pre-season
testing, or post-season/championship testing. A student-athlete who refuses to participate in
a drug screening, or fails to report for a scheduled screening within the allotted time, will be
considered medically ineligible. Procedures and sanctions will be consistent with those of a
positive test.
Sanctions for Positive Test Results
In the event that a sample tests positive at the laboratory, the lab will notify the Assistant
Athletic Director for Sports Medicine. That notification will include the name of the person
with the positive test as well as the substance category that was violated. That person will in
turn notify the Director of athletics with the same information. At that time the following
sanctions will be applied.
First Offense
The student-athlete will be notified of a positive test in a meeting with the director of
athletics and the respective head coach. The parents of the student-athlete will be notified.
The student-athlete will be considered medically ineligible, and will not be permitted to
participate in practices or competition for a period of time set by the director of athletics.
The period of ineligibility begins on the day of the official notification and lasts for a
minimum period of 14 days after which the student-athlete must be re-tested with negative
results. The director of athletics will consider recommendations of the respective coach,
the recommendation of the head athletic trainer and any other relevant circumstances.
After due consideration, the director of athletics has the options to discontinue scholarship
assistance, extend the period of ineligibility up to a period of one year, to require
participation in an approved treatment or counseling program, undergo mandatory health
assessments, or any combination thereof. In addition, once a student-athlete tests positive
for a banned substance, random selection will no longer apply, and the student-athlete can
expect to be selected for participation in drug screening more frequently than other
student-athletes. Before the student-athlete can regain eligibility the student-athlete must
be retested with negative findings.
Second Offense
A student-athlete who tests positive for a second time during his or her eligibility will be
immediately and permanently expelled from intercollegiate athletics at Georgia Gwinnett
College. This includes loss of all athletic-related financial aid.
Appeals Process
If a student feels that the results of the tests are in error, they may request that the split
part of the sample be retested at the same laboratory that performed the original test at
their expense. If the student-athlete feels that sanctions are unduly harsh or unfair due to
unusual circumstances, they may appeal in writing, to the director of athletics. The
director of athletics will appoint an appeals committee and the student will present his/her
case to the committee. The committee will notify the student in writing of their decision
within one week of the appeal. The student-athlete will remain ineligible during the appeal
process.
Screening and Testing Procedures
The following procedures have been established to provide a safe and secure program for
screening Georgia Gwinnett College student-athletes for substance abuse.
Drug screening will be coordinated by the Georgia Gwinnett College office of Sports
Medicine which will take the necessary steps to insure that specimen collection
procedures are strictly followed.
Notification of a pending drug screening will be made to an athlete's coach, who will
notify their respective student-athletes that they have been selected. The studentathletes must report to the testing site at the assigned time. Once notified, failure for
any reason to report to the testing site and within that timeframe will automatically be
considered the same as a positive test and will be treated as such.
Student-athletes will be required to present a picture I.D. at the time of the screening.
Urine specimens will be taken under direct observation in order to prevent specimen
tampering and/or substitution. Any attempt to adulterate or manipulate the urine
specimen will constitute a positive test.
The specimen will be divided at the lab with a portion reserved for re-testing if the
initial testing of the specimen is either positive or suspect, or if the student-athlete sees
the need to appeal the findings.
At the time of drug screening, the student-athlete will have an opportunity to disclose
the names and/or types of any medically prescribed or over-the counter substances
they might have been taking that may affect the results of the screening.
The student-athletes must remain at the collection site until excused by the lab
personnel.
If the laboratory determines that any banned substances are present in the sample, the
director of athletics will be confidentially notified through the Director of Sports
Medicine of the identity of the athlete with the positive test.
The director of athletics will arrange a meeting with the student-athlete and the
respective head coach. No other person will be notified unless the director of athletics
deems such a notification is necessary to protect the student-athlete's health and
interests.
Dress Code
GGC Intercollegiate Athletics places emphasis on cleanliness, neatness, appropriate attire,
respectable appearance, and appropriate personal hygiene. As personal appearance is a
direct reflection on you and GGC, take an interest in how you appear, especially when
traveling with your team. The dress code for each team will vary. Your head coach will let
you know their expectations of appropriate dress. You should always exercise good
judgment concerning the appropriateness of your attire. You are a highly visible
representative of Georgia Gwinnett College and thus are responsible for using good
judgment in your personal appearance.
Social Networking
Georgia Gwinnett College does not seek to monitor the IT uses of its students and
employees, including the content of social networking sites (i.e. Facebook). As a matter of
policy, GGC does not actively monitor the content of social networking sites. However,
content found on the internet (Facebook/MySpace, Blogs, etc.) that violates college policy,
including the Student Code of Conduct, will be subject to disciplinary action.
Student-athletes should not post pictures on Facebook showing alcohol or drug
involvement nor have anything on page that reflects negatively on their team, the office of
athletics or the College. Student-athletes doing so could face suspension, dismissal and the
loss of athletic scholarship.
Sportsmanship
Georgia Gwinnett College is committed to ensuring that fans, spectators, staff, and studentathletes behave in a sportsmanlike manner, especially at intercollegiate athletic contests.
Unsportsmanlike conduct shall subject the individual to disciplinary action, which can
include removal from the playing facility or area. Additionally it is our goal to ensure that
(a) both teams in a contest be allowed to prepare and to compete in a safe environment, (b)
that the contest be conducted in a manner that discourages spectators or other unofficial
persons from disrupting or interfering with the event; and (c) that visiting spectators be
permitted to support their team as a group, free from interference and intimidation from
home fans.
GGC Intercollegiate Athletics personnel reserve the right to remove any person from an
athletic contest if there is reasonable suspicion that the person is a threat to the health and
safety or other spectators, student-athletes, personnel, coaches, officials, or themselves.
Examples of Unsportsmanlike conduct subject to disciplinary action include but are not
limited to:
1. Striking or attempting to strike or otherwise physically abuse an official, opposing
coach, staff, administrator, spectator, student, or student-athlete.
2. Intentionally, or with careless disregard for ones conduct, inciting participants or
spectators to violent or abusive action.
3. Using obscene gestures or profane or unduly provocative language or action,
whether or not directed toward an official, staff, administrator, student, coach, or
spectator.
4. Publicly and unduly criticizing a game official, game personnel, another college or
university, a student-athlete or personnel from another college or university.
Sports Medicine Program
The sports medicine staff works in a cooperative effort with health-care providers and
student-athletes to provide quality health care throughout the academic year. The athletic
training staff will provide student athletes with the basic health care needs and direct them
to the appropriate team physician when referral is necessary.
Office of Athletics Responsibility
The NAIA rules state that the Office of Athletics is responsible for medical services
administered to student-athletes who are injured in a practice or game that was under the
Georgia Gwinnett College coaches' supervision.
The word "injury" applies only to those ailments that are caused by the participation in a
supervised practice or a game. Ailments such as bronchitis, tonsillitis, or influenza are some
examples of medical problems for which the Office of Athletics cannot be monetarily
responsible. Participation in sports will not cause conditions such as these, and according
to NAIA rules we cannot be responsible for costs associated with their remediation.
We are permitted to administer medical aid during the student-athlete's competitive
season and out-of-season practice, but only for those ailments that are sports related and
occur in a supervised practice or during designated contests.
Health Insurance
All student-athletes are required to have primary insurance before being permitted to
participate on any athletic team.
Medical Bills
The following is an account of normal procedures to be followed in the event that medical
bills are incurred as a result of athletic participation:
If the athletic trainer decides that medical referral is indicated due to an athletic
injury, an appointment will be made for the student-athlete with the appropriate
physician or healthcare provider. The student-athlete will take a referral sheet from
the athletic trainer authorizing treatment, as well as the athlete's personal insurance
information. Normally, the physician's office staff will use that information to file
bills directly with the students/parents insurance company unless requested
otherwise.
If the athletic trainer decides that medical referral is indicated due to a non-athletic
injury or illness, an appointment will be made for the student-athlete with the
appropriate physician or healthcare provider at the students request and will not
be covered by athletic insurance.
After the insurance company reviews the charges (usually 4-6 weeks), they will
send to the policyholder an "Explanation of Benefits" (E.O.B.) which details specific
amounts that are covered and for which they have issued payments.
When the E.O.B. is received by the policyholder, a copy should be taken to the
athletic trainer as soon as possible. The athletic trainer will then file claims related
to athletic participation with Georgia Gwinnett College athletics insurance, which
will normally cover all of the "excess.
Other important points to remember:

Athletic injury bills are not paid automatically, and cooperation on everyone's part is
necessary in order to minimize confusion and have all bills paid in a timely manner. If any
bills have not been paid within 2 months of the injury, the student or parent should check
with their insurance company to make sure all necessary documents have been submitted,
and that payment is being considered. Bills submitted to Georgia Gwinnett College
insurance more than 52 weeks after the date of injury, will not be considered for payment,
and will become the full responsibility of the athlete and/or parents.
Georgia Gwinnett College insurance covers only athletic injuries received while
participating on behalf of Georgia Gwinnett College. Any injury or illness outside of
supervised athletic participation (e.g., colds, gynecological problems, injury from
intramurals, etc.) will be the responsibility of the individual student-athlete. Proof of
personal insurance is mandatory and lack of personal insurance will preclude participation.
Only charges for medical services that have been pre-approved by the head athletic trainer
will be submitted for payment by the office of athletics.
Physical Examination
All athletes must have an approved physical examination rendered by a licensed M.D. prior
to any athletic participation at Georgia Gwinnett College. The orthopedic portion of the
examination must be rendered by the Georgia Gwinnett College team physician. All
potential athletes will be provided an opportunity for a complete physical examination,
performed by the medical staff at no charge; however, this must be completed at the
assigned date and time. Otherwise a charge for the examination will be incurred which will
be the responsibility of the student-athlete. Should the pre-participation examination
reveal a need for medical history, tests, x-rays, treatments or therapy etc. in order to clear
an athlete for participation, Georgia Gwinnett College cannot be responsible for any
charges incurred.
If for any reason there should be any question regarding physical qualifications for
competition, the team physician will be charged with making the final decision as to when,
or if a prospective student-athlete is physically suitable for participation.
Training Room
The purpose of the training room and its staff is to provide for the prevention, care,
treatment and rehabilitation of athletically related injuries for all student-athletes. All
training room rules and procedures are formulated to serve athletes in the best possible
manner, while allowing them to receive the best care available. Outlined here are general
guidelines to be followed in the event injuries occur. Specific procedures regarding training
room usage will be posted in the training room. Training room usage is a privilege that can
be revoked if all procedures are not followed. For that reason, we encourage you to ask
questions so that you are clear on the important role that the training staff has in your
athletic career at the college.
Injury Reporting Procedures
If a student-athlete receives any injury (dental injuries included) as a result of
participation in a supervised practice or contest, it should be reported immediately
to the athletics training staff so that a thorough evaluation can be made. Some
injuries may be unnoticed until after training room hours. If that happens, you
should report the injury to the training staff as early as possible the following day.
Early intervention into the injury process can yield an early return, while the
opposite can also be true. Medical bills incurred for athletic injuries that have not
been reported in a timely manner will become the responsibility of the studentathlete.
The training staff maintains and documents reports regarding illnesses, injuries,
evaluations and progress notes for each student-athlete. The training staff makes
decisions regarding activity restrictions and communicates those restrictions to
coaches and players daily.
Emergency Treatment
In the event of sudden or unexpected illness or injury, take the following steps:
Call the training room. If no answer, call your coach. If no answer and your condition is
severe, report to the emergency room at the Gwinnett Medical Center.
NOTE: Georgia Gwinnett College athletics insurance covers athletic injuries ONLY!!
Injury
The athletic training staff, in conjunction with the team physician, is responsible for
judgments regarding the amount and type of participation in which an athlete may engage.
All medical referrals and other treatments must be coordinated and approved in advance
by the athletic training staff. Only the athletic training staff is authorized to arrange the
necessary appointments with consulting physicians. Even though an athlete may be
injured, practice sessions must be attended unless released by both the coach and head
trainer.
Treatment & Rehabilitation Programs
All treatment and rehabilitation activities will be supervised by the athletic training staff
and team physician. In order for an athlete to return from an injury as quickly and safely as
possible, it is necessary that they receive treatment two to four times daily. The training
staff will provide regular information to the coaching staff regarding the progress of
student-athletes, as well as compliance with treatment and rehabilitation regimens.
Coaches and trainers generally view missed appointments, tardiness, or non-compliance
with treatment regimens in an unfavorable manner.
Coaches will be notified each time that an athlete is late or absent from treatment or
rehabilitation sessions.
Medical Second-Opinion Policy (Medical Referral Policy)
The sports medicine staff realizes the importance of an athlete feeling comfortable when
dealing with a health care specialist. If the student-athlete, spouse, or parent feels that a
second opinion is in order, or if an insurance company dictates that a second opinion be
sought, the head athletic trainer will arrange an appointment with a second physician as
soon as possible. Bills incurred for examination by the second physician, will be dealt with
in the same manner as charges from the team physician. Should the student-athlete or
family members prefer to seek medical care from other specialists the following guidelines
will be followed.
Georgia Gwinnett College will not be compelled to:
Assume financial responsibility for any charges incurred;
Render any follow-up medical care;
Allow the student-athlete to participate until the following conditions have been
met:
1. Received a detailed written report from the attending healthcare provider
that releases the student-athlete to participate.
2. Passed a pre-participation physical examination by the team physician and

athletics training staff; and
3. Demonstrated full skills and other physical capabilities necessary for full
participation in the particular sport as approved by the athletics training
staff.
Agents
Should a student-athlete or parents be contacted by an agent, instruct the agent to contact
the Office of Athletics. Under no circumstances can a student-athlete enter into an
agreement with an agent (either orally or in writing) to represent them in future sport
negotiations. If the student-athlete does enter into an agreement with an agent while they
still have eligibility left, the student-athlete will be declared ineligible for all NAIA sports
(not just the sport for which an agreement was arranged).
Athletic Awards
Awards received during the academic year shall be in accordance with NAIA Bylaws and
their subsequent types of awards. Problems arise when student-athletes accept awards
when they either compete on their own or outside of the school's academic year. For
example, when a student competes in an event while not enrolled as a regular student
during the academic year, the award shall conform to the regulations of the recognized
amateur organization(s) associated with the event.
During the academic year, if a student-athlete competes in an individual event (not a team
event, which is expressly prohibited) and thus counts the event as a part of the allotted
matches or contests the student-athlete cannot accept any gift certificates and/or
merchandise items that cannot be properly personalized. The only thing a student-athlete
may receive during the academic year is a trophy.
Note: At no time can a student-athlete receive any of the following:
1. Cash or equivalent.
2. Country club or sports club membership.
3. Transfer of the non-permissible awards, i.e. cannot turn the certificate over to a friend,
parent, etc.
Athletic Transportation
Each student-athlete is required to travel with their teammates to and from all activities.
Prior written permission must be obtained from the head coach for any exceptions to this
policy. This process is necessary because of legal and liability issues designed to protect the
student-athlete and Georgia Gwinnett College.
The transportation mode for Georgia Gwinnett College athletic teams is either on bus or
van. It is prohibited for a student- athlete to drive any vehicles that transports team
members. Also TOBACCO, ILLEGAL DRUGS AND ALCOHOL PRODUCTS ARE NOT ALLOWED
IN BUSES OR VANS UNDER ANY CIRCUMSTANCE. This rule applies to coaches, staff,
student assistants and trainers as well.
Practice Related Activities
Practice is:
An activity organized and/or directed by an identified member of the coaching staff of that
sport in which appropriate equipment is used or instruction and/or evaluation of the
athlete takes place.
An alumni contest is considered to be an in house event and shall be treated the same as
an internal practice.
Practice is not:
A conditioning and weight-training activity that does not utilize equipment associated with
a sport.
A college activities class involving the teaching of sports skills that is open to all students
will not be considered practice.
Financial Aid
Athletic Scholarships
On or before July 1st of each year, all student-athletes who received institutional athletics
aid during the previous academic year will receive a letter from the Financial Aid Office
stating the status of their scholarship, i.e., renewal, non-renewal, or revision to the original
grant-in-aid. Upon receipt of this acceptance letter, the student-athlete must sign and
return it to the Financial Aid Office.
Renewal of Financial Aid
The renewal of institutional financial aid based in any degree on athletic ability shall be
made on or before July 1 prior to the academic year in which it is to be effective. Georgia
Gwinnett College shall promptly notify in writing each student-athlete who received an
award the previous academic year and who has eligibility remaining in the sport in which
financial aid was awarded the previous academic year whether the grant has been
renewed, reduced, or not renewed for the ensuing academic year. Notification of financial
aid renewals, reductions, and non-renewals must come from the financial aid office and not
from the office of athletics.
Appeals Procedure
If the Office of Athletics decides to reduce or cancel financial aid during the award period,
or to not renew or reduce financial aid for the ensuing academic year, Georgia Gwinnett
College shall inform the student-athlete in writing that he or she, upon written request,
shall be provided a hearing before the athletics appeals committee. The Faculty Athletics
Representative shall receive a copy of the notification letter.
A student-athlete wishing to appeal a decision to cancel, reduce or not renew athletic based
financial aid must do so in writing.
The written request shall include:
The student-athlete's name, student number, year in school, sport;
Type and amount of previous financial aid;
Reasons for believing that the decision was unfair, including names of institutional
staff members (e.g., coach, financial aid officer) with whom the student-athlete has
discussed the aid; and
Copies of any relevant documents (e.g., letter regarding initial award of athletic
grant-in-aid).
The student-athlete should submit these materials to the Office of Athletics within fifteen
(15) days of receiving written notification of the action to reduce or not renew financial aid.
The student-athlete may request an in-person hearing before the athletics appeals
committee. The athletics appeals committee shall conduct a hearing within fifteen (15)
days of receiving a written request for such a hearing unless all parties agree to a delay. At
the conclusion of the hearing, the chair of the athletics appeals committee shall in writing:
Request additional information, to be reviewed prior to a final ruling, or
Find that there is insufficient cause to rescind the decision to reduce or not renew
financial aid, or
Find that there is sufficient cause to modify or overrule the decision to reduce or not
renew financial aid. In which case, the financial aid is then made available to the
student as soon as possible.
The committee's recommendation to rescind, modify, or support the decision to reduce or
rescind financial aid is left to a majority decision of the athletics appeals committee. The
decision of the athletics appeals committee is final. There is no appeal beyond the athletics
appeals committee. The student-athlete shall be notified in writing within fifteen (15) days
of the committee's final decision. If the student-athlete wishes to discuss the results of the
appeal, a meeting with the chair or a designated member of the athletics appeals committee
is arranged.
The process of applying for financial aid may seem complicated, but the Financial Aid staff
will work with each student to help complete the process. All financial aid programs are
under one of these four categories: grants, loans, scholarships and employment
opportunities. You are expected to submit all required applications and support documents
prior to the published financial aid application deadline for the chosen enrollment term.
Failure to do so may result in incurring your own educational expenses until your financial
aid can be processed.
Financial Aid from Outside Sources

Any type of outside grant or scholarship received MUST be:
Reported to the respective head coach. Failure to do so could jeopardize the team's
eligibility as well as the student-athlete's eligibility.
Reported to the Director of Financial Aid at Georgia Gwinnett College.
NOTE: A student-athlete may receive financial aid from anyone upon whom the studentathlete is naturally or legally dependent, i.e., parents and legal guardians.
Loans and Pell Grants
Several loans and grants could be available. Check with the Financial Aid Office for more
information. NOTE: Due to early deadlines of loans and grants, it is recommended to apply
as early as possible.
Residency In State/Out of State
A persons legal residence is his or her dwelling place. It is the place where he or she is
generally understood to reside with the intent of remaining there indefinitely and
returning there when absent.
Should you apply for residency status change to In-State and GGC officially informs you of
this change, it is your responsibility to notify the office of athletics.
NOTE: The Office of Athletics does not control residency, the rules and regulations are set
forth by the Georgia Board of Regents.
Promotional Activities, Commercial Advertisements
Student-athletes are prohibited from participating in promotional activities, and
commercial advertisements. Under NO circumstances can a student-athlete promote the
sale of a commercial product. Any questions regarding these activities should be directed to
the director of athletics or the Office of Athletics Compliance Office.
Athletics Program Evaluation
A Student-Athlete Program Evaluation was developed by the office of athletics. Each
student-athlete is requested to complete this evaluation. This questionnaire should not be
signed, but does allow the Office of Athletics to hear both positive and negative comments.
DATE ___________________
I, the undersigned Georgia Gwinnet College Student-Athlete, have read and made myself
familiar with all of the information contained in this 2012-2013 Student-Athlete
Handbook. Any questions I had were brought to the attention of my coach and addressed
accordingly.
By signing this form, I understand and agree to abide by the rules and regulations set forth
by this handbook.
________________________
STUDENT-ATHLETE
________________________
HEAD COACH
Appendix D Disability Services Policy and Procedure Manual
Georgia Gwinnett College Student Handbook: Rights, Responsibilities, and General Information D 0
Disability Services Policy and Procedure Manual
Table of Contents
VISION ................................................................................................................... 2
MISSION ................................................................................................................. 2
Federal Mandates and Laws Governing The Office of Disability Services ........................... 3
Request for Services ................................................................................................... 3
Required Documentation ............................................................................................ 3
How Accommodations are Determined......................................................................... 4
Test Policies and Procedures ........................................................................................ 5
Procedures for Scheduling Tests ................................................................................... 5
Testing Policies .......................................................................................................... 5
Provisional Services .................................................................................................... 6
Foreign Language Course Substitution Policy ................................................................. 6
Equipment Check-Out Policy and Procedure ................................................................. 7
Priority Registration Policy and Procedure for Students with Disabilities ............................ 7
Alternative Media Policy and Procedure ........................................................................ 7
Volunteer Notetaker Policy ......................................................................................... 8
Accessible Parking on Campus ..................................................................................... 8
Disability Housing Accommodations ............................................................................ 8
Consultation to the Campus Community ....................................................................... 9
Georgia Gwinnett College Student Handbook: Rights, Responsibilities, and General Information D-1
VISION
GGCs Office of Disability Services will create a model disability services program in the
state of Georgia. We encourage and utilize innovative advances in assistive technology
to allow students to be independent and self-reliant. Our highly experienced and
committed professionals will make students needs their first priority. The Office of
Disability Services will continually monitor the program for needed improvements and
always strive for a motivating and supportive academic environment.
MISSION
The mission and purpose of the Office of Disability Services at Georgia Gwinnett
College is to ensure equal access to all educational opportunities, to promote an
inclusive college community and to help provide a supportive environment for students
with disabilities.
Federal Mandates and Laws Governing The Office of Disability Services

The Office of Disability Services provides assistance to GGC students in compliance
with federal mandates regarding individuals with disabilities.
Section 504 of the Rehabilitation Act of 1973 states No otherwise qualified individual
with a disability in the United States shall, solely by reason of his or her disability, be
excluded from participation in, be denied the benefits of or be subjected to
discrimination under any program or activity receiving federal financial assistance.
Title II of the Americans with Disability Act of 1990 states Subject to the provisions of this
title, no qualified individual with a disability shall by reason of such disability, be
excluded from participation in or be denied the benefits of the services, programs, or
activities of a public entity, or be subjected to discrimination by such entity.
Request for Services

At the college level, one must self-identify to the staff at the Office of Disability
Services, located in Building A, Suite #1030, in order to receive accommodations. A
student must also provide documentation that meets the eligibility criteria set forth by
the Office of Disability Services.
Once a student self-identifies and provides appropriate documentation, the student will
make an appointment for the initial intake. The student will meet with a disability
services provider to fill out required forms and register with the Office of Disability
Services. Accommodation letters may be drafted at this time or at a later appointment.
Accommodation letters will be given to the student to provide to his/her instructors for
services needed in each course. Students registered with the Office of Disability
Services must request services every semester by picking up their accommodation
letters and distributing them to their instructors for classroom assistance. Faculty
members are not required to provide accommodations if they have not received an
accommodation letter prepared by the Office of Disability services.
For every accommodation, a student must initiate services. He or she must give the
accommodation letter to the instructor indicating what his or her needs are. When a
test is near and extended time is allowed, the student must request that the instructor
provide extended time for that exam or make an appointment with the Office of
Disability Services (at least 3 days in advance) for that accommodation. If that student
is allowed a notetaker, he or she must communicate to the instructor about how that
request is fulfilled.
These guidelines and procedures are provided to help students with disabilities
develop self-advocacy skills. If at any time a student feels that he or she is having
trouble or did not get what he or she needs, the student should return to the Office of
Disability Services for additional assistance.
Required Documentation
At GGC, we follow the Regents' Center for Learning Disorders (RCLD) Guidelines and
Criteria for Learning Disabilities and Aspergers syndrome
(http://www.usg.edu/academics/handbook/section2/2.22/2.22.03.phtml), which may be found

on the Board of Regents website. For ABI or TBI, ADHD and Psychiatric disabilities
guidelines, please see the Accommodation of Students with Other (Non-LD)
Disabilities guidelines on the Board of Regents website
(http://www.usg.edu/academics/handbook/section2/2.22/2.22.04.phtml).
Forms are available on our website for medical
(http://www.ggc.usg.edu/campus_life/pdf/MedicalConditionForm.pdf and mental health
(http://www.ggc.usg.edu/campus_life/pdf/MentalHealthForm.pdf disabilities, or they may
be picked up in the Office of Disability Services. This form must be completed by a
licensed professional and returned to the Office of Disability Services.
For students who are hard of hearing or deaf, documentation must include an
audiogram, a statement on official letterhead describing functional limitations, deficits
and recommendations signed by the professional licensed in the field.
For visual impairments or students that are blind, a vision test is required with a
statement on official letterhead describing functional limitations, deficits and
recommendation signed by the professional licensed in the field.
If it is unclear to the appropriateness of documentation for LD, TBI, ADHD, psychiatric
or Aspergers syndrome, the information provided to the Office of Disability Services
may be sent to RCLD for review and recommendations.
How Accommodations are Determined
Accommodations are determined by the disability, how it affects the student, the
severity of the disability and the academic environment. The Director of Disability
Services reviews the documentation, with the student, consults with other
professionals and researches as needed to collaboratively determine appropriate
accommodations.
Academic Honesty Policy
GGCs honor policy states, We will not lie, steal, or cheat, nor tolerate the actions of
those who do."
Students taking tests in the Office of Disability Services will not give or receive answers
to tests or about test materials.
This includes the following items:
Students will take exams on the same day and time as the scheduled day and
time of the given exam. Exceptions may occur as stated below:
o When the student has a class immediately before and after the class in
which there is a test. (If needed, the Office of Disability Services will assist
students in considering accommodation prior to class selection each
semester. Please make an appointment in advance.)
o When the Office of Disability Services is not open or cannot accommodate
at the given time.
o If the instructor allows an exam to be given at an alternative time or day.
(The student may contact their instructor to discuss their individual
circumstances such as illness or unforeseen tragedy.) This would not be
a mandate from the Office of Disability Services and would be completely
up to the instructors discretion.
Students will not discuss test questions with others if taken early or after the
scheduled testing time.
Students will not discuss test format or materials with others if taken at an
alternative time.
Students will not use any materials or devises not approved as an
accommodation or approved by their instructor.
Students will turn off cell phones prior to exams.
Students may not leave the testing area with the exam or any part of the exam
under any circumstances.
All students are held accountable under this policy. If a student is observed violating this
policy, the test will be taken up, and the incident will be reported to the instructor.
Please refer to the Student Code of Conduct in the GGC Student Handbook for further
information regarding the Student Integrity Process. All students who are accused of
violating any of these policies will be reported to the Office of Student Integrity.
Test Policies and Procedures
The student is responsible for scheduling exams in which he/she wishes to use the
Office of Disability Services. An appointment is required. The following guidelines are a
minimum standard to obtain services through the Office of Disability Services.
Procedures for Scheduling Tests
For day classes during regular office hours (Monday through Friday 8:00-5:00)
the student must schedule the exam no later than three (3) business days before the
exam to receive accommodations.
The student must give the accommodation letter to his/her faculty member at
least one (1) week prior to needing an accommodation and the student must give the
faculty reasonable notice of at least three (3) business days for test accommodations
needed.
For evening classes (after office hours), exams will be proctored during office
hours as arranged. If special accommodations are absolutely necessary outside of
office hours, we will make every effort to be flexible.
It is the students responsibility to notify the Office of Disability Services if tests

are canceled, if dates change, or if the Office of Disability Services is no longer needed
for a particular test. If the student does not show up for the scheduled exam, he/she
must make arrangements with the instructor for a make-up test before being allowed to
reschedule the test with the Office of Disability Services.
Testing Policies
No personal items are allowed in testing rooms.
Before beginning the exam, the student must advise the Disability Services staff
member of any personal health needs that will require frequent breaks. The student
should prepare ahead for snacks or medications. Extended time stated on the
accommodations letter will be allowed.
Students are to remain in the designated testing room. In case of emergency, the
incomplete exam must be returned to the Office of Disability Services. If a student
leaves the room without informing the Disability Services proctor, the exam will be taken
up and returned to the instructor.
Arriving late will not extend the scheduled ending time for the exam.
If a student arrives more than 30 minutes late for a scheduled exam or if the
student is ill, it is the students responsibility to speak to the instructor about
rescheduling the exam if allowed by the instructor.
All students are held accountable under the GGC Academic Integrity Policy. If a
student is observed violating this policy, the test will be taken up, and the incident will be
reported to the instructor and/or the Office of Student Integrity.
Provisional Services
If a student does not have the proper documentation or needs their documentation
updated, the Office of Disability Services may provide provisional services on a case by
case basis. The Office of Disablity Services reserves the right to approve or deny
provisional services when sufficient justification has not been provided. Provisional
services are an option, not a requirement.
Provisional services may be provided when a diagnosis is on file or there is
overwhelming evidence that a student is suspected of having a disability.
Provisional accommodations are generally granted for one semester only.
A provisional services form must be filled out by the Office of Disability Services and
signed by the student.
The provisional services form is to reside in the students file.
Foreign Language Course Substitution Policy
Foreign Language (FL) course substitution may be pursued as long as the FL course is
not an essential part of the students program. GGC does not grant course waivers for
FL. A student seeking a substitution for the CPC or college level FL course through
disability services must adhere to the steps detailed as follows:
1. Documentation of disability meeting the criteria set forth by GGC and showing
evidence that the disability interferes with the students ability to learn in the FL
domain must be submitted with adequate time to process (3 weeks to 1 month)
2. The documentation will be sent to the Regents Center for Learning Disorders
(RCLD) for review and recommendation.
3. The RCLD recommendations along with review of the students file and any other
supporting information will be completed by the Director of Disability Services
and a determination will be made.
4. If a FL substitution is approved, the student will work with the Office of Disability
Services to choose a class to substitute from the approved list of classes.
5. At that time, the course substitution form will be filled out, signed by the Director
of Disability Services and sent to The Dean of Liberal Arts, the students mentor,
and the Registrars office.
6. If the FL substitution is denied, the course substitution form indicating the reason
for denial will be placed in the students file and a copy will be made available to
the student.
Equipment Check-Out Policy and Procedure

It is the students responsibility to request equipment when needed for each semester.
Each subsequent semester that a student needs the equipment, a new Equipment
Check Out Form must be filled out and signed.
Student should notify the Office of Disability Services of the equipment reservation at
least two (2) weeks prior to the beginning of the semester. Any late requests will be
filled as available.
Any damage done to the equipment while checked out is the sole responsibility of the
individual who signed the Equipment Check Out Form.
Each semester the equipment must be returned to the Office of Disability Services.
Priority Registration Policy and Procedure for Students with Disabilities
Priority Registration was developed to ensure equal educational access for people with
disabilities. Eligibility for priority registration is determined through ones documentation.
Early registration may be appropriate for those who need to schedule classes in a
restricted time frame, people who have medical issues in which a regimented treatment
schedule is required, for those on certain medications that allow for better learning at
certain times of day, and/or to ensure accommodations that need significant preparation
time. If a student is allowed priority registration and chooses to not use it, he/she may
be forfeiting timely accommodations through the Office of Disability Services.
Alternative Media Policy and Procedure
Alternative media is a conversion of hard copy material to an alternate format.
Some examples of Alternative Media include:
Large Print
E-text (electronic text on CD or sent via electronic files)
Braille
Books on tape or CD
Procedure for Obtaining Alternative Media
1. Register for classes as early as possible utilizing Priority Registration on the first
day available
2. Purchase books
3. Make an appointment with the Office of Disability Services at least a month prior
to the beginning of semester to order the required readings for your courses
a. Bring a copy of your books or the E-text Request Form
b. Bring the receipt for each book
4. For first time users of AMAC: Go over the Alternative Media Access Center
(AMAC) Student Participation Agreement Form with the Office of Disability
Services and initial each statement as provided.
5. For first time users of AMAC: The Office of Disability Services will fill out the
AMAC Documentation Release Form
6. For first time users: The Office of Disability Services will fax the two above forms
to AMAC at 706-369-5751
7. Order your books using the E-text Request Form or by meeting with the Office of
Disability Services to input your books.
Alternative Media Policy
It is the students responsibility to request alternative media in a timely manner (at least
a month prior to the beginning of the semester) and adhere to the AMAC student
participation agreement. Late requests are accepted but may delay the receipt of the
alternative media.
Volunteer Notetaker Policy
GGC utilizes volunteer notetakers. Once a faculty gets an accommodation letter with
the approved accommodation of notetaker, the student may work with the faculty in
identifying a volunteer notetaker (preferably from the class).
A letter describing the process will be provided to the faculty. If the student has a
personal notetaker that is not enrolled in the course, he/she may not be present during
testing or other graded assignments. Personnel from the Office of Disability Services
will assist.
Accessible Parking on Campus
Students, Faculty and Staff who wish to park in an accessible parking space (handicap
parking) must obtain a state issued placard or a disabled license plate. Providing a
statement or letter from a physician by itself is not sufficient documentation. To obtain
the required placard or license plate, please visit your physician and/or your local DMV
for further information. Accessible parking spaces are available on a first come, first
serve basis.
Disability Housing Accommodations
Georgia Gwinnett College provides reasonable accommodations to students with
documented disabilities in compliance with The Americans with Disability Act (ADA) and
Section 504 of the Rehabilitation act.
Accommodations are determined on a case by case basis. All requests for disability
housing accommodations must go through the Office of Disability Services who will
work in collaboration with the Housing Office. Students must complete a housing
accommodations request form and submit documentation to the Office of Disability
Services.
Supporting documentation must be recent in order to determine the current and
substantial impact on a major life activity. In addition, the documentation must establish
a direct link between the housing accommodation request and the impairment. Lastly,
the documentation must also meet the Office of Disability Services documentation
guidelines set forth for the college which can be found at http://www.ggc.edu/ggclife/disability-services
All requests for accommodations should be submitted to the Office of Disability Services
at least two (2) months prior to moving into campus housing. Applications for housing
accommodations submitted late or during the semester in which the accommodation is
needed will be accepted and considered but GGC can not guarantee that we will be
able to meet the late applicants needs without reasonable notice referred to above.
The accommodations requested must be reasonable in accordance with applicable

ADA standards.
Consultation to the Campus Community
We work collaboratively with faculty and staff on a need to know basis.
We consult with faculty staff and students regarding disability related issues
and accommodations.
We collaboratively work with faculty to provide accommodations.
We educate faculty, staff, and students about disability related issues.
We advise faculty of their rights and responsibilities.
We seek the faculty input regarding appropriate accommodations for their
courses and subject matter.
We provide resources to faculty to assist in teaching, instructing student with
disabilities.
We provide classroom disability awareness presentations.
We provide disability awareness month activities.
For disability services requests not covered under the headings of this policy, the Office
of Disability Services shall consider them on a case by case basis.
Appendix E Registered Student Organizations Policies and Procedures
Georgia Gwinnett College Student Handbook: Rights, Responsibilities, and General Information E 0

Registered Student Organization Manual
Office of Student Involvement and the Student Center
Student Center Suite 3120
678-407-5582
getinvolved@ggc.edu
http://getinvolved.ggc.edu/
Georgia Gwinnett College Student Handbook: Rights, Responsibilities, and General Information E-1
Table of Contents
Registered Student Organizations Welcome Letter .................................................................................. 4
General Overview and Benefits ................................................................................................................ 5
Starting a New Organization ..................................................................................................................... 5
Re-registration of a Student Organization ................................................................................................ 6
Types of Organizations ............................................................................................................................. 6
Organization Categories............................................................................................................................ 7
Authority for Registration ......................................................................................................................... 7
Relationship with the College ................................................................................................................... 7
Risk Management ..................................................................................................................................... 8
Managing your Organization .................................................................................................................... 8
Constitution ............................................................................................................................................... 8
RSO Resources and Services .................................................................................................................... 8
RSO Benefits ........................................................................................................................ 8
Open meeting/office space .................................................................................................... 9
Storage Space/Lockers .......................................................................................................... 9
Mailboxes............................................................................................................................ 10
Conference Room ............................................................................................................... 11
Button Machine ................................................................................................................... 11
Copies ................................................................................................................................. 11
Technology Resources ........................................................................................................ 11
Other Resources .................................................................................................................. 11
RSO Student Activity Fee and Agency Accounts .................................................................................. 12
RSO Generated Revenue .................................................................................................... 12
Student Activity Fee Funding ............................................................................................. 12
Tax Policy and Law ............................................................................................................ 13
Student Code of Conduct and Sanctions ................................................................................................. 13
Student Attendance Policy .................................................................................................. 13
Hazing ..................................................................................................................................................... 13
Discrimination......................................................................................................................................... 14
Prohibited Discrimination and Harassment ........................................................................ 14
Event Planning ........................................................................................................................................ 15
Requesting and Reserving Space on Campus ..................................................................... 15
Risk Management ............................................................................................................... 15
Contract Guidelines ............................................................................................................ 15
Insurance Requirements ...................................................................................................... 16
RSO Event-Restricted Days ................................................................................................ 17
Outside Amplified Sound ................................................................................................... 17
Staffing & Securing Events ................................................................................................ 17
Film or Movies on Campus................................................................................................. 17
Lights, Sound, Action (and set-up) ..................................................................................... 18
After parties ........................................................................................................................ 18
Americans with Disabilities Act ......................................................................................... 18
Political Speakers on Campus ............................................................................................. 19
Fronting ............................................................................................................................... 19
Food Services .......................................................................................................................................... 20
Food Handling Guidelines .................................................................................................. 21

SOLICITATION ..................................................................................................................................... 22
Procedure for Off-Campus Solicitations............................................................................. 22
Procedure for On-Campus Solicitations and/or Sales ......................................................... 22
Role and Responsibilities of the Advisor................................................................................................ 23
Advisor Expectations .......................................................................................................... 23
Use of GGC Name, symbols, and colors ................................................................................................ 23
Technology Resource Usage Policy ....................................................................................................... 24
Websites .................................................................................................................................................. 24
Email usage ............................................................................................................................................. 24
Advertising and Publicity on Campus .................................................................................................... 24
Structured Volunteer Program ................................................................................................................ 25
Georgia Gwinnett College Structured Volunteer Policy .................................................... 25
Student Travel Policy.............................................................................................................................. 25
CONTACT INFORMATION: ........................................................................................ 26
Registered Student Organizations Welcome Letter

Dear Grizzlies,
The Division of Student Affairs at GGC believes in transforming lives. It does so by providing
quality programs, services, facilities and living environments that create the GGC experience
while empowering students to achieve the greatest potential in their personal and academic
development.
The Office of Student Involvement & the Student Center commends you on your decision to
become involved in student organizations. The range and diversity of student organizations on
campus reflects the rich community that is GGC. As a student organization leader you are an
essential part of that community. Involvement in a student organization will bring you additional
learning opportunities outside the classroom and will create opportunities for friendship and
support. You will also gain valuable leadership skills and professional preparation through your
experience.
The Office of Student Involvement & the Student Center is committed to making your
experience as meaningful and rewarding as possible. The office exists as a staff, resource center,
and facility to support the work and activities of students. We welcome your presence. Please let
us know how we can assist you in developing a successful organization.
In your role as a student organization member or leader you are expected to uphold certain
responsibilities and policies. The information in this manual is intended to guide you in policies
related to student organization activities. There are other resources you should become familiar
with, including Roberts Rules of Order, the Get Involved website (getinvolved.ggc.edu), and the
Student Handbook.
Best wishes in all your educational endeavors at GGC.
Sincerely,
Dr. Maria Arvelo Lumpkin
Director of Student Involvement & the Student Center
General Overview and Benefits

Research on the benefits of student organization membership suggests that involved students
tend to perform better academically and are more likely to graduate than their non-involved
peers. Students involved in organizations composed of peers learn leadership and interpersonal
skills, as well as life skills such as planning, time management, and budgeting. Involved students
develop a more robust, supportive network of friends and colleagues that often lasts beyond their
college years.
Active participation in Registered Student Organizations (RSOs) promotes student development
and compels students to apply the lessons learned inside the classroom to a complex learning
environment marked by communication, critical thinking, collaboration, decisionmaking,
project execution, leadership, and assessment. While student organizations are intended to be
enjoyable outlets for involvement, leadership, outreach, and service, the core mission of all
Registered Student Organizations at Georgia Gwinnett College is intentionally designed to
advance the mission of the institution through deliberate linkages to GGCs Integrated Education
Experience outcomes. Each stage of student organization formation, funding, project planning,
and assessment emphasizes the application and familiarization of the student to the following
Integrated Educational Experience Outcome goals in the process detailed below.
GGCs Integrated Educational Experience will produce graduates who:
Clearly communicate ideas in written and oral form.
Demonstrate creativity and critical thinking in inter and multi disciplinary contexts.
Demonstrate effective use of information technology.
Demonstrate an ability to collaborate in diverse and global contexts.
Demonstrate an understanding of human and institutional decision making from multiple

perspectives.
Demonstrate an understanding of moral and ethical principles.
Demonstrate and apply leadership principles.
Demonstrate effective quantitative reasoning.
Starting a New Organization

Once your RSO is ready to register, the new president can visit getinvolved.ggc.edu/register to
begin the registration process. To login, you will use your GGC username and password.
To be a Registered Student Organization on campus you need to have a minimum of five (5)
student members, an advisor that is a full-time faculty or staff member of GGC, and a
constitution that follows by the guidelines set by the Office of Student Involvement. You will
also need to elect a President, Vice President, and Treasurer. Your officers will also need to
complete the New RSO 101 training (contact Student Involvement for the schedule).
Several resources are available on the Get Involved site Campus Links RSO Documents
including the constitution guidelines, advisor agreement forms, and Get Involved site student
user guide. All of these resources should assist with the registration process. On this page, you
will also find the Student Organization Manual that will assist you once you are registered. If
you have any questions during this time, please call the Office of Student Involvement at
678.407.5582, or email getinvolved@ggc.edu.
Things to keep in mind:
Each RSO must be different from the next. Look at the groups that are already registered to
make sure you are not repeating something that is already offered.
The constitution must follow by the RSO Constitution Guidelines.
RSO advisors must sign an Advisor Agreement form.
RSOs must maintain at least five (5) student members.
RSO's must have all three (3) required officer positions attend RSO training before
registration is complete.
Re-registration of a Student Organization

Established RSOs need to reregister each academic year by September 15th. Reregistration will
be held online through the Get Involved website (getinvolved.ggc.edu). RSOs will update their
Measureable Goals, Officer Contacts, Membership List, and Advisor Agreement form during
this time. If an RSO does not meet the deadline, they will be made inactive and will no longer be
able to take advantage of RSO benefits.
Types of Organizations
During the registration process, the proposed RSO will be labeled as one of the following
organization types. This will determine the type of funding, support and policies that will guide
the RSO.
General RSO This category captures the majority of RSOs at GGC. These organizations are
formed by any group of students currently enrolled at GGC sharing a common interest and/or
goal and are entirely student run.
Honor Societies - Honor societies are organizations with limited membership, where
membership is a mark of distinction or recognition of achievements. Membership is usually by
invitation only and criteria for membership may be limited by a GPA, academic standing,
credit hours, and/or declared major. Honor Societies are not eligible to receive Student Activity
fee funding. The Associate Vice President for Academic Affairs is the College contact for all
Honor Societies. Honor Societies often have a connection to a regional, national or international
organization. If you are thinking about starting an Honor Society, contact the Associate Vice
President for Academic Affairs to initiate the process.
Club Sport Organization This category includes sport or recreation based RSOs that are
competitive in nature and seek to join local or regional associations or leagues. All Club Sport
Organizations are competitive in nature, with an emphasis on participation, skill development
and student leadership. Club Sport Organizations are supported with advisement and funding
through the Wellness and Recreation Center. If you are thinking about starting a Club Sport
Organization, contact the Assistant Director of Recreation.
Institutional Organization - This category of student organizations consists of groups that serve
as a function or an extension of a GGC department or any student organization which receives
significant support from a GGC entity. This support includes, but is not limited to space, direct
guidance from paid staff and/or faculty, resources, funding, etc. Sponsored student organizations
may not be involved in political or religious activities or projects for private gain. Student
Government Association and Greenlight Activities Board are the only Institutional Organizations
at this time.
Georgia Gwinnett College does not currently offer fraternities and sororities as options for
student organizations. Persons attempting to organize fraternities and sororities utilizing
the Georgia Gwinnett College name shall be deemed violators under this policy and will be
disciplined under the Student Code of Conduct. (APM 4.1.4)
Organization Categories
During the registration process, the proposed organization will be able to choose the categories
that will identify the RSO. The categories are helpful for students searching to join an
organization with common interests.
Academic/Honorary: Provide support for academic subjects; intended for students who are
pursuing a particular field of study
Cultural/Diversity/International: Provide support for students of various ethnic groups during
their academic careers and promote cultural understanding
Governing Board: Coordinate activity for or govern a group of organizations or students
Media and Art: Promote the enjoyment and/or performance of art and/or music
Political: Provide a means for students to support political issues, political parties, and candidates
seeking office
Programming/Activities: Supported by college departments to carry out their missions and
activities for the student body
Recreational: Provide athletic oriented programs and/or recreational activities
Religious / Spiritual: Provide a means for students of a particular denomination or religious
affiliation to interact with others
Service/Advocacy: Provide volunteers for on-campus and off-campus service-related projects
Special Interest: Focus on a specific interest or topic
Authority for Registration
The Office of Student Involvement serves as the registrant of all GGC student organizations and
maintains current information on each Registered Student Organization, its officers, its purpose,
its constitution and its faculty/staff advisor(s).
Registration of an organization does not constitute endorsement by Georgia Gwinnett College. It
does signify a willingness on the part of the organization to comply with the state law and rules,
regulations, and policies of GGC and the Board of Regents.
Registration may be denied or revoked at any point in time if an organization does not meet the
minimum criteria or fail to submit to policies and procedures. An organization whose
registration has been revoked loses all privileges of RSOs. If registration is denied or revoked by
the Office of Student Involvement, the group may appeal the decision to the Dean of Students or
his/her designee.
Relationship with the College
RSOs are not allowed to represent themselves as conducting official College business or as a unit
or agent of the College. RSOs are strictly prohibited from using College letterhead, stationery or
the College symbols (in print, clothing, e-mail, websites, or as a part of their name). RSOs are
strictly prohibited from entering into any contractual agreement using the College name.
Registered Student Organizations may not use the Georgia Gwinnett College trademarked logos
or other items without prior permission from the GGC Director of Public Affairs. See {Use of
GGC Name, symbols, and colors} for more information.
Risk Management
Risk Management is the process of advising organizations of the potential and perceived risks
involved in their activities, providing education about the guiding boundaries established for
organizations, and taking corrective actions and proactive steps to minimize accidental injury
and/or loss.
The goal of our proactive risk management guidelines is to ensure that Registered Student
Organizations plan and host events where everyone involved has a safe and fun experience! Each
RSO will complete a Risk Assessment Matrix with each event proposal and will discuss risk
assessment with the advisor(s).
Managing your Organization
RSOs are responsible for keeping their information updated on file with the Office Student
Involvement. This includes current officers and contact information, current advisor and contact
information, and the most current constitution. If an RSO does not submit current information
they will miss important announcements about funding, workshops, leadership opportunities,
mandatory event dates, and other deadlines. RSOs that routinely miss these announcements may
be subject to temporary probation. The constitution on the RSO webpage (getinvolved.ggc.edu)
is the official constitution of the RSO.
Constitution
All Registered Student Organizations are required to have a constitution that meets the
Constitution Guidelines available on the RSOs page of the Get Involved site
(getinvolved.ggc.edu). A constitution is a document that defines the long-term purpose of the
organization and the structure of the organization. It is imperative that you update your online
organization profile when you amend your constitution so that the constitution can be reviewed
and approved by the Office Student Involvement. The RSO constitution on file and approved
with the Office of Student Involvement is the official constitution for the specific organization.
RSO Resources and Services
RSO Benefits
The benefits of being an official Registered Student Organization at Georgia Gwinnett College
include the following:
the ability to reserve space in GGC facilities
the ability to hold meetings and special events on campus
the ability to advertise permitted events on campus

access to funding though the RSO Student Activity Fee budget request process
participation in official GGC events and student organization fairs
training, workshops, and support by the Office of Student Involvement
banking services
web presence on the Get Involved site
publicity through Campus LIFE Newsletter
eligibility for participation in the End of the Year Student Organization Awards
use of RSO space and resources in the Student Center.
Open meeting/office space

An open meeting space is available for all RSO officers and members to use in the RSO resource
area in the Student Center, E-3130. Please see the Office of Student Involvement for hours.
RSO resource area and office space must be kept clean and sanitary. Stickers and
adhesive items attached to any of the furniture are not permitted. Trays and food are
NOT to be left in office spaces, or in the common areas. Trash receptacles and paper
recycling bins are provided.
Security of personal and organization possessions is your responsibility; proper care

should be taken to avoid theft.
It is important for RSOs to work together to establish an environment conducive to

working. Registered Student Organizations are expected to work towards a community
where respect is paramount and where organizations can request a reduced noise volume
from neighbors when necessary. We encourage RSOs to establish good community
relations with their neighbors and to work together when problems arise.
Radios, televisions, musical instruments (including singing) and other audio equipment
should be adjusted so as not to disturb the entire community. Sound is not isolated so
adjustments may need to be made. If adjustments cannot be made, individuals may be
asked to relocate by Student Involvement staff.
Storage Space/Lockers
Registered Student Organizations are eligible for a storage locker to maintain RSO supplies.
These lockers are located in the Student Organization resource area, E-3130, and are accessible
when the Student Organization resource area is open. RSOs will request the storage space
during the registration process that is open in the fall semester.
Lease of organization storage locker will run from September to August unless an
organization is assigned a locker after the regular allocation process or if the organization
becomes inactive. If this happens, the lease will begin at the time of occupancy and will
end in August.
Storage lockers may not be used for the storage of food, beverages, hazardous materials
or illegal substances.
Lock and key replacement and damage repair is the responsibility of the RSO currently
occupying the cabinet when the keys are lost or damage occurs. The cost of repair or
replacement can be up to $120 depending on the situation.
Stickers and adhesive items are not permitted on any part of the locker.
Security of personal and organization possessions is your responsibility; proper care

should be taken to avoid theft. The Office of Student Involvement will not be responsible
for replacement of personal and/or organization possessions.
RSOs may be required to share a storage locker with another RSO if the number of
requests is more than the number of lockers.
The college reserves the right to inspect organization storage locker.
Mailboxes
Registered Student Organizations are eligible for a mailbox to receive on and off-campus mail.
These mailboxes are located in the Student Organization resource area, E-3130, and are
accessible when the Student Organization resource area is open.
Office of Student Involvement mailboxes are for inter-campus and U.S. first and third
class mail. Packages, registered letters, and any other mail that requires a signature will
be kept at the Office of Student Involvement front desk. Mailboxes are unlocked and
unprotected. Therefore, valuable materials should not be kept in the RSO mailboxes. The
Office of Student Involvement assumes no responsibility once mail is placed in the box.
Mail should be picked up from mailboxes as often as possible. Any mail more than one
month old will be returned to sender (except during the summer and semester breaks). If
mail must be returned three times, the organization will lose its mailbox privileges.
It is strongly advised that any money, gift certificates, etc. not be kept or transported via
the mail files due to the possibility of theft. The Office of Student Involvement and
Georgia Gwinnett College will not be held responsible for any stolen items from the
mailboxes. If your organization is expecting money/checks/gift certificates, make
arrangements with Student Involvement staff to receive these items.
Registered Student Organization representatives may stuff a paper flyer, no larger than
8.5 x 11 inches, produced by the organization into each of the active RSO mailboxes
located in the RSO resource area.
When assigned a mailbox, you will receive your box number. Please use the following as
your Official Mailing address:
Office of Student Involvement
[Organization Name, Box # (x)]
1000 University Center Lane, Building E
Student Center Suite 3120
Conference Room
The RSO conference room is located in the RSO resource area Suite E3130.
The RSO conference room is available to any RSO for meetings. Reservations can be
made with the Office of Student Involvement up to 16 weeks in advance.
Registered Student Organizations using the space must clean up after themselves and
return the space to its original layout. Failure to do so may limit the groups ability to
reserve and use the conference room in the future.
Any problems with the technology provided in the conference room should be reported to
Student Involvement staff as soon as possible.
Button Machine
RSOs can make buttons for their approved events or advertising for their organization. Please
see the Office of Student Involvement for more information.
Copies
RSOs are eligible to make up to 30 copies for events or meetings each month. Copies can be
black & white, or color. Please see the Office of Student Involvement for more information.
Technology Resources
Claw Card Scanner
PR and Design Computer with Design Tablet
iPod
Portable Speaker with Microphone and iPod connection
Portable Radio/CD Player
Other Resources
Table cloths
Popcorn machine
Microwave
Paper cutter
3-Hole punch
Laminator
Pencil sharpener
Stapler
Coffee maker
Toaster
Refrigerator
Waffle maker
Open posting board
RSO Student Activity Fee and Agency Accounts

Organizations have multiple options of funding, including membership dues, fundraisers, and
student activity fees. All expenditures shall be governed by the Georgia Gwinnett College
Student Funded Expenditure Policies, included below. All purchases must follow Georgia state
law and purchases using student activity fees must follow the Student Activity Fee Guidelines.
There are guidelines below for the expenditure of each type of money. Please see Mandatory
Student Fee Committee guidelines for most up to date and official policies concerning student
activity fee funding.
RSO Generated Revenue
If your organization charges dues, charges non students for events, or conducts a fundraiser, you
must request an Agency account from Student Involvement. An account will be set up in your
organizations name in the Office of Student Accounts and you will have the ability to draw
money from the account in the form of a check or petty cash.
While you can charge dues, you cannot deny a member of your club because they cannot afford
them. (Exceptions may be made for Honor Societies.) Consider using your dues in a way that
will leave very few active members out. If you would like to set up an account for your RSO,
complete the Agency account form, found on RSO documents page of getinvolved.ggc.edu.
Student Activity Fee Funding
Student activity fee funding is available for RSOs to help them reach their established outcome
goals. RSOs must follow the policies and procedures set forth by the Office of Student
Involvement and the Mandatory Student Fee Committee when requesting and spending student
activity fees. Student activity fee funding must be connected to an RSOs established mission
and outcomes goals as included in their constitution. Student activity fees are not intended to
Georgia Gwinnett College Student Handbook: Rights, Responsibilities, and General Information E 12
fund all operation and programming needs of Registered Student Organizations; other forms of
funding, such as dues, fundraisers, or sponsorships are encouraged.
Tax Policy and Law
Official registration of any club or organization does not constitute college endorsement or grant
universityspecific privileges. As a result, taxexempt status is not granted when organizations
receive registration. If your RSO would like to apply for tax exempt status, an application can be
found on the Federal Government IRS website (http://www.irs.gov/pub/irs-pdf/p4220.pdf).
RSOs may not use GGCs tax exempt status or tax ID number as organizations are independent
from the College.
Student Code of Conduct and Sanctions
All Registered Student Organizations agree to abide by all federal, state, and local laws and
regulations while on or off campus. RSO members must also abide by all institutional policies
and procedures, including but not limited to, those contained in the GGC Student Handbook.
Any allegations of harassment, misconduct or other violations by student club organizers or
officers must be resolved in accordance with the institutional review and disciplinary
proceedings before a newly proposed student organization can be presented or approved by the
Office of Student Involvement. All students must be familiar with the Student Handbook and
adhere to the policies and procedures outlined in the GGC Student Code of Conduct. As a GGC
student, your academic obligations are a priority. Involvement in a Registered Student
Organization or its activities does not excuse you from academic obligations (class attendance,
coursework, etc.).
Student Attendance Policy
The classroom experience is a vital component of the college learning experience. Interaction
with instructors and with other students is a necessary component of the learning process.
Students are expected to attend regularly and promptly all class meetings and academic
appointments. Students who are absent from classes bear the responsibility of notifying their
instructors and keeping up with class assignments in conjunction with instructor provisions in the
course syllabus. An individual instructor bears the decision as to whether a students absence is
excused or unexcused and whether work will be permitted to be made up; the decision of the
instructor in this case is final. Students who are absent because of participation in collegeapproved activities (such as field trips and extracurricular events) will be permitted to make up
the work missed during their college-approved absences, provided that the student discussed
with and obtained approval from the instructor to make up the work missed prior to the student's
going on the field trip. Individual instructors may establish additional attendance requirements
appropriate to their courses context, e.g., lab attendance. A student whose class schedule would
otherwise prevent him or her from voting will be permitted an excused absence for the interval
reasonably required for voting.
Hazing
Registered Student Organizations must be aware of and adhere to the policy on hazing
designated in the Student Handbook.
Georgia law prohibits hazing and Georgia Gwinnett College does not condone hazing in any
form. Hazing is defined as any intentional, negligent or reckless action, activity or situation that
causes or has the potential to cause another pain, embarrassment, ridicule or harassment,
regardless of the individuals willingness to participate. Such actions and situations include, but
are not limited to, the following:
Forcing or requiring the drinking of alcohol or use of other substance;

Forcing or requiring the consumption of food or any other substance;
Calisthenics (push-ups, sit-ups, jogging, runs, etc.);
Treeings;
Paddle swats;
Line-ups;
Theft of any property;
Road trips;
Scavenger hunts;
Causing fewer than six (6) continuous hours of sleep per night;
Conducting activities that do not allow adequate time for study;
Forcing or requiring nudity at any time;
Performing acts of personal servitude for members (e.g., driving them to class, cleaning
their individual rooms, serving meals, washing cars, shopping, laundry, etc.);
Forcing or requiring the violation of College policies, federal, state or local law.
Discrimination
A Registered Student Organization shall be in full compliance with all college, federal, and state
nondiscrimination and equal opportunity laws, orders, and regulations. Membership must be
open to any registered student at Georgia Gwinnett College but additional standards may be
required of student leadership, officer positions, or full membership. All categories of
membership must be clearly outlined in the RSOs constitution.
Georgia Gwinnett College prohibits its faculty, staff and students from engaging in any form of
prohibited discrimination or protected status harassment (including sexual harassment), and
expects these individuals to refrain from committing acts of bias within the jurisdiction. Such
prohibition include, but are not limited to, actions which discriminate, harass, threaten or
physically/verbally abuse another individual, with the intent or effect of unreasonably interfering
with that persons work/academic performance, or employment/enrollment opportunity; or
creates an intimidating or hostile work/academic environment based on that persons
membership in a protected group.
As an equal opportunity institution, Georgia Gwinnett College is committed to
nondiscriminatory practices consistent with federal and state requirements and objectives.
Georgia Gwinnett College affirms its commitment to keeping its workplace and academic
programs free of discrimination and harassment and maintaining an environment that recognizes
the inherent worth and dignity of every person.
Consistent with the College's commitment to equal opportunity, affirmative action, and academic
freedom; unlawful discrimination, harassment, and threatening conduct based on race, color, sex,
age, sexual orientation, religion, creed, national origin, disability, veteran status or other
protected rights under federal and state laws are prohibited.
GGC Housing offers a community that encourages residents to develop the personal skills and
perspectives necessary to become positive and productive members of society. A key component
of future success is the ability to acknowledge individual differences and ideas. The residential
areas are comprised of students and staff of different backgrounds, genders, religions, races,
sexual orientations, abilities, and cultures.
We encourage acceptance and appreciation of people regardless of race, sex, ethnic background,
physical and mental ability, socio-economic status, sexual orientation, age, or religious
affiliation.
We are all threads of a common fabric, and it is up to each of us to encourage productive
interactions and relationships among our community residents; there is much to be taught,
learned and shared. So stretch yourself, and get to know someone different from yourself. Learn
what another culture is all about. Your experience will be enriched by it.
Event Planning
Registered Student Organizations are required to submit an event proposal to the Office of
Student Involvement at least ten (10) business days before the event. The event proposal can be
found on getinvolved.ggc.edu. All requests for AV, catering, set-up, etc., must also be made at
least ten (10) business days prior to the event. To submit an event proposal logon to the Get
Involved site, go to your organization page Events Create Event.
Requesting and Reserving Space on Campus
All meeting and event space for approved RSOs must be requested online via the GGC Website:
ggc.edu/ggc-life/campus-events/room-reservation.html.
If you are requesting space for a meeting, requests must be received at least five (5) business
days prior to the meeting.
Risk Management
A Risk Assessment Matrix must be completed and submitted with the Event Proposal. After the
Office of Student Involvement reviews your form, you may need to meet and review all
necessary safety precautions. These include but are not limited to, the use of liability waivers or
signs, additional event security, patron wristbands, required forms of identification for patrons,
and other event logistics. Event planning is done in coordination with the Office of Public
Safety. Safety decisions may affect the ability of your organization to hold your event.
Contract Guidelines
Organizations and individual students are prohibited from requesting, negotiating, or signing
contracts on behalf of Georgia Gwinnett College. You must work with the Office of Student
Involvement staff to take any of those steps.
Insurance Requirements
GGC requires vendors to have liability insurance and that Georgia Gwinnett College be named
as an additional insured. A copy of the insurance policy must be on file in the Office of Student
Involvement before the vendor can render their services or be paid.
RSO Event-Restricted Days

Georgia Gwinnett College and the Office of Student Involvement place a high priority on
education and student success. Student programing in general should happen during the school
term only. The Office of Student Involvement reserves the right to deny event dates based on the
academic calendar, other established events, or special circumstances as dictated by the college
administration. The following are examples of conflicting dates:
March Through the Arch
Fall Convocation
Thanksgiving Week
Spring Break (Friday before to the Monday after)
Reading Day
Final Exams
Graduation Day
Outside Amplified Sound

Any use of sound amplification on the outdoor areas of campus must have prior clearance
through the Office of Student Involvement. Approval will be granted for the use of
amplification equipment outside if there is a high probability that the planned event will not
disrupt or disturb other GGC activities or classes. Amplified sound is restricted to specified
locations and times.
Amplification equipment for radios, televisions, iPods, Laptops, Stereos, DJ equipment, DVD
players and VCRs is not permitted during class times on campus except near the Student Center,
the Residence Halls, and the Intramural Fields. Additionally, extension cords are not allowed to
be run from campus buildings to tables or activities outside without prior approval.
If noise complaints are received from the surrounding community (e.g. classes, library, offices,
etc.), the Office of Public Safety and/or the GGC staff will have the authority to ask event
sponsors to lower the sound level or, if necessary, terminate the event.
Staffing & Securing Events
All campus special events must be staffed by at least one of your RSO advisors. For large special
events that include money changing hands, contracted performers, or other apparent liability
risks, the Office of Public Safety and/or a Student Affairs staff member may also be required.
Depending on the time and date of the event, the RSO may incur the costs of additional staffing.
Liability waivers or signage may also be required for your event as determined in the Special
Event Permitting Process.
Film or Movies on Campus
Any RSO showing movies on campus or hosting video games on campus (outside of residence
hall residential rooms) is subject to federal copyright law. Any film (films shown in a classroom
by an Instructor and that are listed as part of the classroom syllabus are allowable exceptions to
the copyright law restrictions) showing or video game tournament must be approved in advance
by the Office of Student Involvement to confirm that appropriate licenses have been obtained.
Renting a movie or video game without public distribution licensing or bringing in a personal
copy to show your membership or the general public is illegal and subjects the parties involved
(students, your organization and possibly the College) to fines of up to $250,000 for a movie and
up to $50,000 for a video game.
In order to show a movie or play a game tournament on campus, you must submit a program
planning form for the event. The Office of Student Involvement can assist you in determining the
cost and licensing procedures for the film you want to show or video or online game
tournaments. This process may take a couple of weeks, so submit the program planning form
well in advance of the event. Failure to obtain copyright approval will result in cancellation of
your event.
Keep in mind that new films (out in mainstream theaters in the past three months or so) are the
most expensive and may run up to $1,000. Older films, foreign films or documentaries are
usually less expensive.
Lights, Sound, Action (and set-up)
If you need any audio visual equipment for your event, you will need to submit a help desk ticket
through helpdesk.ggc.edu. There is an event submission form; if you hover over "New Request"
it is the next-to-last template. If you have any questions on what services can be provided, please
email cts@ggc.edu. This must be submitted at least two weeks prior to event.
For room set up requests (including staging, tables, chairs, and podium) you will need to contact
Sodexho Facilities at 678-407-5900 or email glenn.hall@sodexo.com
After parties
There will be no organization sponsored off campus After Parties following permitted RSO
events. After Party announcements or advertisements will not be tolerated on campus or during
permitted RSO events.
Americans with Disabilities Act
The Americans with Disabilities Act requires that we provide reasonable accommodations and
remove structural barriers to the provision of goods and services for persons with disabilities.
The following is how you should inform your audience about accommodations on your
advertising materials.
Please make sure this text is on all print advertising, posters, etc.:
***For persons with disabilities requiring special accommodations, please contact the Office of
Disability Services at 678-407-5883 or, e-mail at least 72 hours prior to the event.***
Political Speakers on Campus

When an election season is upon us, it is important to understand candidate access to our
campus. Local, state and national candidates for political office may be contacting GGC
Registered Student Organizations for support or RSOs may consider contacting campaign staff to
invite candidates. This support could range from distributing fliers to providing access for a
candidate to visit our campus.
Some helpful information:
Any Registered Student Organization planning an event with a political speaker

must have a planning meeting with the Office of Student Involvement and Public
Affairs.
Registered Student Organizations are not charged for use of many campus
facilities such as the Student Center and classrooms. Some political organizations
are aware of this and will want your involvement to front for them to reduce
expenses or provide access to campus. If your RSO is contacted and does not
want to be involved in providing access to a campaign, do not feel pressured into
doing so. Understand that if your group is involved in a candidates visit to
campus, the Student Involvement staff will support you in stating what your
organization is willing and able to provide.
Your RSO may table at some campus locations; contact the Office of Student
Involvement for information and scheduling.
Political campaigning in academic buildings is prohibited.
Fronting
Commercial advertising is not permitted on campus. If your event is co-sponsored by a
commercial business, the name/logo of that organization must be printed in type that is
significantly smaller than the name/logo of the RSO and the event information.
Student employees and RSOs shall not use their privileges for access to GGC space and services
inappropriately. As an example, a Registered Student Organization should never agree to reserve
a meeting room for a non-GGC group or commercial vendor who would not have access to
campus or for whom there would be a fee charged. If a non-GGC group of any type contacts
your RSO about co-sponsorship for access to space or service, please contact the Office of
Student Involvement.
Food Services
RSOs planning to serve food to the public on the GGC campus must ensure that the food is
compliant with all health and safety guidelines. Food may be purchased through Sodexho Food
Services, prepackaged food from grocery stores, or from a restaurant/caterer that has been
licensed with the State of Georgia. It is the responsibility of the Registered Student Organization
to ensure that any off campus caterers have the appropriate food service license and liability
insurance. If using student activity fees to fund food, only students may be served and a sign in
list must be kept of all students who eat.
A Sodexho Catering Menu can be found on the RSO Documents Resources Page on
getinvolved.ggc.edu. You can contact Catering Services by email (catering@ggc.edu).
The food policy at GGC is driven by two overriding principles. First and foremost, we are
concerned for the safety of students, staff, and faculty who participate in campus activities. We
are required to adequately manage the risks associated with food consumption which includes
following proper food handling procedures and ensuring that all food consumed on campus has
been prepared following health and safety rules and laws. To serve the GGC community, the
college has a contract with a food service vendor, which handles catering and food service on
campus. The food service vendor has the right of first refusal on any food events on campus,
meaning that the food service vendor should be offered the opportunity to provide service for
events that have food. In certain circumstances, other food vendors can be used; for example, if
the food service vendor is unable to provide a certain kind of menu or if a more competitive price
can be found from another source. However, all food must be prepared by a licensed catering
company. Specific guidelines and exceptions are described below.
All foods must be packaged in individual servings, and individually wrapped, such as slices of
cake or bread, cookies, or have a natural protective skin such as oranges, apples, or bananas.
The use of grills for preparing food is restricted to licensed caterers, specifically the on-campus
catering service.
No foods may be distributed that contain uncooked milk, cream cheese, eggs, whipped cream,
yogurt, or frostings made with egg whites or yolks.
Foods that require refrigeration or heating may not be sold or distributed. Some examples are
custards, cream pies, puddings, meat, fish, poultry, pork, eggs, or cooked beans, rice, and
potatoes.
All student events must provide utensils, plates, cups, knives, forks, spoons, etc. to the
consumers.
All student events must provide plastic bags for wrapping and trash.
Examples of Approved and Not Approved Food Items

Approved
Bagels
Baked goods
Cake
Candy
Chips
Cookies
Crackers
Donuts
Member-sponsored potluck
Nuts
Personal Brown Bag Lunch
Popcorn
Not Approved
Any delivery items other than pizza
Anything that must be heated
Anything that must be refrigerated
Cheese
Cream cheese
Dips
Home cooked dishes
Lunch meat
Mayonnaise
Milk
Food Handling Guidelines

No student or staff member shall handle or prepare food while infected with a communicable
disease that can be transmitted by foods or who is a carrier of organisms that cause such a
disease or while afflicted with a boil, an infected wound, or an acute respiratory infection.
Food handlers must wear plastic disposable gloves at all times when preparing, serving, or
handling food.
Food handlers and preparers must wash their hands thoroughly with soap and warm water in all
of the following instances:
Before starting food handling or preparing after visiting the toilet

After coughing or sneezing into hands or handkerchief
After smoking
After handling boxes, create, packages, and other soiled articles
After handling garbage
After handling money.
Food handlers and preparers must not use tobacco in any form while engaged in food preparation
or service.
Food handlers and preparers must keep fingers and hands out of food and not taste food with
fingers.
Food handlers and preparers must never use a tasting spoon twice. Food handlers and preparers
must carry and serve food in a sanitary manner.
Exceptions and Special Circumstances

Registered Student Organizations and departments may hold a pot-luck with home-cooked or
prepared food. The food may be not given or distributed to students at large (group members
only). The sale of home-cooked or prepared food is not permitted.
Pizza delivered from an off-campus licensed caterer/restaurant is permitted.
SOLICITATION
For purposes of this policy, solicitation is defined as all requests for support directed to any
person or organization, including alumni, students, friends, employees, parents, corporations,
foundations or associations for the purpose of generating gifts for the college and its affiliated
programs. This includes, but is not necessarily restricted to, any solicitations conducted via mail,
phone, newsletters, personal visits, or electronic means.
Registered Student Organizations must receive prior approval before approaching local
businesses and vendors for any donations including but not limited to: gift certificates, prizes, or
fund-raising activities where a percentage of the vendors sales on a given day are donated to the
RSO. To request approval, a Fundraising and Solicitation form must be completed and
submitted to the Office of Student Involvement. The solicitation must be authorized by the
Office of Student Involvement and the GGC Foundation.
If a Registered Student Organization would like to solicit other types of businesses then the
following procedures must be followed.
The GGC Foundation must authorize all solicitation on behalf of the College and its affiliated
programs, including RSOs. If the solicitation request is authorized, the GGC Foundation can
assist to determine the appropriate solicitation strategy, including priority, timing, processing and
acknowledgement procedures, and any necessary modifications. The GGC Foundation will have
final approval of all letters, texts, scripts, and other components related to such solicitation.
Procedure for Off-Campus Solicitations
All off-campus fundraising activities must receive authorization from the Georgia Gwinnett
College Development Office prior to the solicitation. The GGC Fundraising and Solicitation
Approval Form (see attached) is available in the Development Office. Two copies of this
approval must be completed, including appropriate signatures, and returned to the Development
Office no less than two weeks prior to the solicitation.
Procedure for On-Campus Solicitations and/or Sales
All on-campus fundraising, solicitation, or sales activities must receive authorization from the
Associate Vice President of Student Affairs or his/her designee. The GGC Fundraising and
Solicitation Approval Form is available in the Office of the AVP of Student Affairs. Two copies
of the approval must be completed in full and returned to the Office of the AVP of Student
Affairs no less than five (5) business days prior to the solicitation. On-campus solicitation or
sales in the residence halls must receive prior approval as stated above, through the Office of the
AVP or Student Affairs.
Role and Responsibilities of the Advisor
Each RSO must have a dedicated advisor who is a full-time faculty or staff member of Georgia
Gwinnett College. The advisor should provide guidance for the RSO, serve as a resource for
appropriate college policies and procedures, and also provide a sense of history and continuity in
the RSO from year to year. Any potential advisor should have enough time to devote to your
RSO and also are in support of your Registered Student Organizations mission. Your
relationship with an advisor should be mutually beneficial while maintaining the integrity of a
student led organization. If your advisor is not currently meeting your expectations then you
should discuss an advisor change with your current advisor and officers. Advisor training and
resources will be provided by the Office of Student Involvement.
The knowledge, leadership, and guidance that an advisor can provide your RSO are priceless. An
advisor can assist in designing and evaluating organization goals and activities. Also, in most
cases, your advisor will have more familiarity with the college and its extensive community of
services. If your advisor is a faculty or staff member and not already a member of the Student
Affairs staff, you can contact Student Affairs administrators at any time for additional
assistance.
Advisor Expectations
When choosing an advisor (or discussing a change with your current advisor) you should
consider your expectations of an advisor and make sure that it will be a beneficial relationship.
While each RSO can define their relationship with their own advisor, it is the expectation of
Student Affairs that each advisor fulfill the follow roles:
Meet with RSOs officers regularly
Provide staff presence at all organization special events
Guide the RSO in applicable GGC policies and procedures
Encourage participation in major campus events
Assist in leadership transition and elections
Assist in special event planning and budget requests
Communicate any additional needs with the Office of Student Involvement.
Student Involvement must have a signed copy of the Advisor Agreement form on file for any
RSO Advisor.
Use of GGC Name, symbols, and colors
RSOs that wish to use the colleges name as part of their organizations name may do so as long
as sponsorship or endorsement by the College is not implied or stated. If used, RSOs are
restricted to the following:
The Colleges name may only appear at the end of the RSOs name and should be
preceded by the statement a Registered Student Organization at or an RSO at (i.e.
Spirit Team, a Registered Student Organization at Georgia Gwinnett College)
The Colleges name should follow one of these forms: (1) Georgia Gwinnett College; (2)
GGC.
Registered Student Organizations may not use the Georgia Gwinnett College trademarked logos
or other items without prior permission from the GGC Director of Public Affairs. Where
permission is necessary, the use of any registered GGC symbol or logo shall be by written
agreement between the College and the user. Any individual, group, or organization desiring to
use registered collegiate symbols or logos, for commercial or noncommercial purposes, should
contact the Director of Public Affairs, who shall be responsible for determining the
appropriateness of such use, and the execution of any necessary written agreement extending
permission for use. All requests received by other college offices for permission to use the
College's name, symbols or logos should be referred to the Director of Public Affairs.
Technology Resource Usage Policy
Georgia Gwinnett College provides access to computing resources for students, faculty, staff,
and other authorized users. The computing resources of Georgia Gwinnett College, including
facilities, hardware, software, networks, and computer accounts, are the property of the State of
Georgia. The use of these resources is a privilege granted by Georgia Gwinnett College to
authorized users only. Georgia Gwinnett College requires its computing resources to be used
responsibly by all authorized users and in compliance with all state and federal laws, contractual
and license agreements, and all policies of Georgia Gwinnett College and the Board of Regents
of the University System of Georgia. Authorized users of the College's computing resources
must act responsibly to maintain the integrity and security of these resources.
Websites
Registered Student Organizations are provided with personalized online presence through the
Get Involved website. No other outside website shall be created unless the RSO belongs to a
national or regional organization. Social media sites can be created and utilized by the RSOs as
long as they adhere to the policies within this manual.
Email usage
Sending unsolicited email messages, including, without limitation, commercial advertising and
informational announcements, is explicitly prohibited. A user shall not use another site's email
server to relay email without the express permission of the site.
Advertising and Publicity on Campus
GGC offers multiple opportunities for RSOs to advertise and market their events on campus.
When promoting an event the RSO should include all essential information such as event title,
location, time, registration instructions, sponsoring organization and contact information. Many
of these resources take up to a week before they are posted or distributed. The RSO is
responsible for submitting information within the specified time. When advertising an event, it
must be approved by the Office of Student Involvement prior to marketing on campus.
Advertisements may not contain any reference to alcohol, contain suggestive images, or contain
any GGC logo that has not been approved by Public Affairs.
Please refer to the GGC Office of Student Involvement and the Student Center Marketing Guide
for more specifics on advertising/marketing on campus.
Structured Volunteer Program
If an RSO would like to enlist a non-GGC volunteer or coach to assist with the RSO, the RSO
will need to notify the advisor and the Office of Student Involvement. The candidate will need
to complete a PAN form (found on the Get Involved site) for approval and background check.
The volunteer(s) will need to submit a $25 check, made out to Georgia Gwinnet College which
covers the background check of the volunteer. The RSO officers and advisor will be informed of
whether the volunteer(s) has been approved to work with the RSO following the background
check.
Once approved to volunteer, the RSO will need to submit a list of the expected duties of the
volunteer, developed by the RSOs officers and advisor; agreed upon duties of the volunteer (i.e.
expected hours of work provided, number of practices that must be attended, treatment of
players and fans, etc.) and a signed agreement from the volunteer.
Georgia Gwinnett College Structured Volunteer Policy
This program allows Student Affairs to utilize volunteers for various program initiatives,
including but not limited to career services, student clubs and organizations, and fitness center
and intramural programs. This program is managed by the Vice President for Academic and
Student Affairs and supervised by the AVP of Student Affairs. Volunteer duties must be outlined
in writing by the Associate Vice President before services are rendered. Volunteers must submit
to a background check before participating in this program.
Student Travel Policy
Currently under development.
CONTACT INFORMATION:
Student Involvement and Student Center
E-3120
678-407-5582
getinvolved@ggc.edu or studentcenter@ggc.edu
Appendix F Student Center Policies
Georgia Gwinnett College Student Handbook: Rights, Responsibilities, and General Information F 0
GGC Student Center Manual and Policy Guide
Table of Contents
I. HISTORY ................................................................................................................................................................................ 2
II. MISSION & VISION ......................................................................................................................................................... 3
A. Mission Statement
B. Vision Stataement
C. Fees
D. Student Center Advisory Board
III. POLICIES ............................................................................................................................................................................ 5
A. Alcohol
B. Smoking
C. Loitering and Solicitation
D. Posting and Advertising
E. Freedom of Expression
F. Gameroom
G. General
H. Student Organization Resource Area and Conference Room
I. Hours of Operation
J. Inclement Weather & Campus Emergencies
K. Keys and Access Cards
IV. RESERVATION and USAGE POLICIES and PROCEDURES ............................................................................ 8
A. General
B. Building Safety
C. Cancellations
D. Cleaning Responsibilities
E. Decorations
F. Loss of Reservation Privileges
G. Reservation Schedule
H. Reservable Spaces
I. Tables & Banners
J. Donation Collection Bins
K. Equipment
L. Extended Hours
M. Food Services
N. Movie Screening
O. Storage or Delivery of Materials/Equipment
V. CONTACT INFORMATION .......................................................................................................................................17
VI. REFERNCES ...................................................................................................................................................................18
Georgia Gwinnett College Student Handbook: Rights, Responsibilities, and General Information F-1
I. HISTORY
The $24 million GGC Student Center supports the colleges supportive, enhanced-learning
environment by developing campus community and empowering students with opportunities for
holistic development through a diversity of high quality, student-centered programs and services.
Students were involved throughout the entire design and planning process, said Jim Fatzinger,
associate vice president of Student Affairs. They approved a mandatory student fee to fund the
project, provided feedback on design elements, and selected furniture, carpet colors and other
features. The Student Center logo was even designed by a student, then Student Government
Association Vice President Homero Gonzales.
The 81,400 square foot buildings architecture coordinates with that of other campus buildings,
and it helps frame the central quad. The project included significant outdoor space, including a
shared plaza with the library, a nearby flag court, and an outdoor terrace and patio overlooking a
water feature that doubles as an irrigation resource. The structure was designed to achieve LEED
certification from the U.S. Green Building Council.
Its open interior features glass on all levels, filling it with natural light from a large curtain wall
at the front of the building, multiple windows along the corridors and across the width of the
750-seat dining hall, and skylights above.
The building is as functional as it is attractive.
Everything about this building is designed to support student life, wellness and development,
said Adam Sterritt, director of the Student Center. It will enrich the student experience and help
our students make the most of the many opportunities they will encounter while a student at
GGC.
The ground floor provides easy access from the student residence halls, and includes some of the
busiest student facilities Game Room and dining hall. The Game Room features billiards, table
tennis, foosball tables; video gaming systems along with a large library of video game titles and
a variety of and board games. The GGC dining hall features an all-you-can-eat concept with a
wide range of meal options to meet the varied dietary needs of the student body.
The Student Centers main entrance is on the second floor, off the campus quad. This floor has
gathering space, meeting rooms, a Barnes & Noble Bookstore, as well as a 650-seat Large Venue
Interactive Space (LVIS). The LVIS can accommodate meetings, conferences, seminars and
other events. It can support multiple room configurations, and features high-definition
projection, sound and lights.
The second floor also houses the Career Development and Advising Center and the Office of
Student Integrity.
The third floor features more gathering space and meeting rooms, the Office of Student
Involvement, the Office of Student Affairs, IKON Print & Copy Services, and the campus mail
room.
The Registered Student Organization Resource Area is also housed on the third floor, where
student government and other registered student organizations have open work areas where they
can plan, gather and collaborate on events and projects. The Resource Area also features
extensive storage for student organizations as well as a conference room for meetings.
(Taken from GGC press release dated 2-21-11):
Project Details:
Architect: Lord, Aeck & Sargent-Atlanta, GA
Construction Company: The Potts Company-Conyers, GA
Project Size: 81,400 square feet
Project Start: February 2009
Project Completion: Phase I-August 2010,
Phase II-February 2011,
Grand Opening/Ribbon Cutting-February 21, 2011
Total Cost: $24.5M
Project Funding: a public/private venture owned by the GGC Foundation. Debt serviced
through $100 per semester student fee.
source: Lord, Aeck & Sargent
II. MISSION & VISION

A. Mission Statement: The Georgia Gwinnett College Student Center supports the mission
of the Division of Student Affairs by promoting a supportive, enhanced learning
environment by developing campus community and empowering students with
opportunities for holistic development through a diversity of high quality, studentcentered programs and services. Our mission is to promote learning, social interaction,
and recreation; and to contribute to the campus quality of life by offering facilities,
programs, and activities of interest and value to the GGC community.
B. Vision Statement: The Georgia Gwinnett College Student Center fosters an
environment that honors and respects all members of the GGC community and creates a
friendly, inviting destination for students, faculty, staff, alumni, and guests. We value an
environment that embraces enthusiastic teamwork, development of employees, and
superior customer service for both internal and external customers. We are proud to be
the gathering place for the campus community offering vibrant social, educational,
recreational, and cultural activities that stimulate discussion and debate. We believe in the
mutual respect that develops through positive, collaborative relationships among
individuals. Learning about one another and celebrating the rich diversity of people and
ideas within our community is at the core of what we value.
C. The students at Georgia Gwinnett College are financially responsible for this state-of-theart facility. The Student Center receives minimal state funding or tuition support and the
planning, construction, and the continued staffing and operation of the GGC Student
Center is funded by mandatory student fees. The Student Center is funded by a
combination of the Student Center fee and the student activity fee. Current and approved
descriptions of these mandatory student fees are included below.
1. Student Center Fee
The Student Center fee is used by the Division of Student Affairs to fund the
design and construction of the GGC Student Center as well as the continued bond
repayment. The Student Center Fee will also be used for operational costs
associated with the building that benefit and serve GGC students. These costs
include necessary equipment and furniture, replacement of equipment and
furniture, professional and student staff support, and other Student Center
services.
2. Activity Fee
Student activity fees are used by the Division of Student Affairs or registered
student organizations to provide recreational, entertaining, educational, or
culturally enriching programs or services which do not solely support academic
programs. This includes student and professional staff members in the Office of
Student Involvement. Programs, services, and staff positions must directly
benefit or serve the GGC student body and events and services must be free and
open to all GGC students. This does not include ordinary or operational expenses
of denominational or sectarian religious activities, partisan political activities,
social fraternities and sororities, nor charitable causes or contributions. Student
activity fees cannot be used for the direct benefit of faculty, staff, or community
members or for fundraises, benefits, or registered student organization membersonly field trips or events.
D. Student Center Advisory Board (SCAB): The Student Center is governed by a student
advisory board. The purpose of the Student Center Advisory Board is to provide guidance
in all matters relating to the successful operation of the Student Center. This includes
policies, programming, facility use, scheduling, alterations, hours of operation, services
offered, room assignments and office assignments. Agenda suggestions should be
referred to the Advisory Board Chairperson.
1. Membership: The GGC Student Center Advisory Board is made up of 11 GGC
community members (five students, three administrators and one faculty member,
a Chairperson and Co-chairperson). The Advisory Board is chaired by the
director or his/her designee. The students are appointed by the SGA president.
Other members of the Advisory Board are nominated by the director and his/her
designee and appointed by the Associate Vice President for Student Affairs.
Students serving on the Advisory Board must remain in good standing with the
Office of Student Integrity; failure to do so may result in removal from the Board.
2. Meeting Frequency: The Advisory Board meets approximately 4 times per year
or as needed.
3. Goals: The Goals of the Student Center Advisory Board are as follows:
a. Represent students, faculty, staff and community members served by the
Student Center.
b. Provide advice and counsel to the Director of the Student Center in policy
and procedure matters including, but not limited to, fee structures for
rental of space and equipment, new sources of income, existing building
procedures related to use of the building, relationships with building
tenants (including office inhabitants and contracted vendors), and new
programs and services.
c. Consult with and advise the director in evaluations of programs, services,
and facilities and review results of such evaluations and recommend
action or give advice concerning the results.
d. Review annual reports and assessment data for the Student Center and
recommend possible action.
III. POLICIES
The GGC Student Center seeks to provide a safe and secure place in which a wide array of
programs and services are offered to the campus community. The following policies and
procedures guide the management of the GGC Student Center and are designed to help members
of the community understand the GGC Student Center's operations and to assist them in making
full use of its programs, services, and facilities. Exceptions to the policies and procedures in this
manual may be made by the Director of the Student Center and/or his/her designee as needed.
A. Alcohol, Marijuana, and Other Drugs1: See Student Code of Conduct Regulation 5.
B. Smoking1: See APM 8.2.89 GGC Smoking Policy.
C. Loitering and Solicitation:
1. Loitering is not permitted in the Student Center by persons not directly affiliated with
GGC. The Student Center is for use by GGC students, faculty, staff, and their invited
guests. Professional and/or student staff may ask anyone at anytime to provide a
GGC Claw Card. The Office of Public Safety should be contacted immediately if an
individual is suspected of loitering.
2. Children and other minor visitors are not to be left unattended. Children who are
visiting on College premises must be supervised at all times by the parent or adult
guardian2.
3. Panhandling and/or begging are prohibited in the Student Center. Persons
panhandling or begging should be advised of this policy. Persons who violate this
policy shall be reported to the Office of Public Safety.
4. Selling, peddling, advertising and soliciting of services/materials are prohibited. This
includes the unauthorized posting and distribution of materials such as coupons,
advertisements, sale/rental listings and flyers4. Registered Student Organizations
fundraising activities must be approved by the Director of Student Involvement or

his/her designee.
D. Posting and Advertising:
Posting of all material shall be under the supervision of the Director of the Student
Center or his/her designee and shall follow the established policies for distribution
and posting of printed materials as noted in Registered Student Organization (RSO)
policies. Such materials must not advertise the availability of alcohol, information
associated with solicitation for profit (i.e., coupons, discounts, commercial
advertisements)4, or the promotional materials of candidates for non-campus
elections.
Digital signage is available throughout the building for use by RSOs and campus
offices in three formats: portrait, landscape and touch screen interactive.
Advertisements can be submitted to the touch screen by logging on at
https://hercules.ggc.edu/bulletin/posters . To advertise on other Student Center digital
signs, email your high resolution image (1080x1920-portrait or 1920x1080landscape) to studentcenter@ggc.edu. All digital signage must identify the
sponsoring organization/office and list contact information. Student Involvement and
Student Center staff reserve the right to approve, request modifications to, or reject
digital signage submissions.
RSOs and campus offices may reserve table space in the Student Center or in the
Student Center Plaza to promote their organization or event. The distribution of
materials is permitted in the general vicinity of the designated table only. Individuals
may not stand in doorways and hallways to distribute flyers, brochures, or other
items. Music must be kept at a minimum and cannot interfere with other activities.
For additional information, please refer to the Student Involvement and Student
Center Marketing Guide.
E. Freedom of Expression Policy: Georgia Gwinnett College (GGC) has a comprehensive
Freedom of Expression policy that can be found at http://www.ggc.edu/aboutggc/freedom-of-expression.html.
F. Game Room Policies:
1. Entrance to the Game Room is only permitted 11 am-10 pm, Monday-Friday and 11
am-7 pm Saturday/Sunday. Hours may vary, particularly during summer sessions,
GGC holidays, and student breaks.
2. Only currently enrolled GGC students, faculty and staff may utilize the Game Room.
Anyone entering the Game Room must submit their GGC Claw Card to the Game
Room staff member.
3. Gambling, betting, and/or similar activities are not permitted. Students caught
gambling will be reported to GGC Office of Public Safety immediately and may be
processed through the Office of Student Integrity6.
4. Food and beverages are not permitted on or near the pool tables. All cleaning and
damage expenses due to spillage will be billed to the responsible student, faculty/staff
or sponsor.
5. Sitting, leaning, standing, jumping and placing items (book bags, purses, laptops, etc.)
on the ping pong or pool tables are not permitted.
6. Students are responsible for any damages to Game Room equipment (i.e. pool sticks,
tables, video game consoles, games, etc.). Students may be processed through the
Office of Student Integrity and charges for damaged equipment may be billed to the
responsible student7.
7. Music may be played at a low level and must be free of any offensive content as
determined by the staff.
8. No one is permitted to leave the Game Room with gaming equipment.
Student Involvement and Student Center staff members, Student Assistants, and the
Office of Public Safety all share the responsibility and authority to monitor and enforce
policies.
G. General Policies:
1. Animals are not allowed in the Student Center, except for registered service animals.
2. Damage to fixtures, equipment, and/or any other property of the Student Center shall
be billed to the abuser7. The cost of repair and/or replacement will be determined by
Student Center staff.
3. Food may be eaten in the dining hall area, meeting/event spaces, and in any of the
lounge areas. It is the responsibility of the person eating the food to do so in a clean
and courteous manner. Dispose of all trash in the waste cans provided. If spillage
occurs, please notify the Information Desk as soon as possible.
4. Furniture in the building may be moved to accommodate conversation but must be
moved back into place when leaving the area. Furniture is to not be transferred to
other floors or to outdoor areas.
5. Use of skates, skateboards, bicycles, skate shoes, scooters, and similar items is not
permitted inside the Student Center. There are bicycle racks located in the Student
Center Plaza (between the Library and Student Center), and also on the lower level.
6. Shirts and shoes must be worn by all persons entering and/or using the Student
Center.
7. Theft of personal property and/or property belonging to the College, items rented,
leased, or placed on the campus at the request of the institution is prohibited7. All
violations will be pursued by the Office of Student Integrity and/or the Office of
Public Safety.
H. Student Organization Resource Area and Conference Room:
1. The RSO resource area is operated and maintained by the Office of Student
Involvement.
2. The RSO resource area will be open to all RSO members and interested students at a
time designated by the Office of Student Involvement & the Student Center annually.
Typically these hours are from 10 am 7 pm, Monday thru Friday. During other
Student Center business hours, RSO officers will have access to the area via Claw
Card. It is the RSOs responsibility to have their officer list updated with the Office of
Student Involvement.
3. The use of glitter, spray paint, dye, and other potentially staining and/or damaging
items are strictly prohibited inside of the Student Organization resource area.
4. Students are not permitted to print academic assignments or complete non-student
organization work on in the Student Organization resource area.
5. The Student Organization resource area is an open area. Aside from the individual
offices, all tables, computers, and other applicable resources are available for all
student organization members.
6. The RSO conference room is available for reservation by Registered Student
Organizations through the Office of Student Involvement suite.
7. The RSO conference room is to be used only as a meeting space and may not be
reserved for personal events (parties, receptions, etc.).
I. Hours of Operation: Student Center operation hours, reviewed annually by the Student
Center Advisory Board and Staff, are as follows during fall and spring semester: Monday
- Friday 7 am-10 pm, Saturday & Sunday 11 am-7 pm. Hours may vary, particularly
during summer sessions, GGC holidays, and student breaks.
J. Inclement Weather & Campus Emergencies: The GGC Student Center adheres to the
Colleges inclement weather and campus emergency response plans. It is the
responsibility of all GGC community members to register for the RAVE Alert system in
order to receive updates. For additional information, please visit
http://www.ggc.edu/ggc-life/public-safety/early-warning-system/campus-alertsystem.html.
K. Keys and Access Cards: GGC employees, contractors, and student leaders housed in an
area in the Student Center that require access by a GGC issued key or Claw Card must
complete the appropriate documents specifically for those facilities to acquire
authorization to be issued access to any part of the facility.
IV. RESERVATION and USAGE POLICIES and PROCEDURES

A. General
In general, Student Center facilities are available for campus community use at no charge
to the sponsoring group. Sponsoring groups are responsible for the additional costs
associated with special setups, extensive cleanups, food and beverage service,
performance quality sound and lighting, and other services. If programs extend beyond
regular hours, all sponsoring organizations will be charged for the Information Desk
staffing and labor required to keep the Student Center open.
1. Reservations should be submitted at least five (5) business days in advance.
Reservations requiring complex setups and/or use of the facility during non standard
hours must be submitted at least ten (10) business days in advance. Requests
submitted on time are handled on a first come, first served basis. Please allow at least
three (3) business days to process your request.
2. A request for space does not guarantee that a space will be assigned. The Student
Center reserves the right to reject any reservation that it determines programmatically
and/or operationally too difficult to accommodate. Reservation requests may also be
denied if the organization or event is in conflict with any GGC policy and/or if the
event is not in keeping with the mission of the Student Center.
3. All events, conferences, and large scale activities require a logistics meeting with
Student Center staff well in advance of the event to help with facility needs.
4. Requests must be submitted via the GGC website http://www.ggc.edu/ggclife/campus-events/room-reservation. No verbal, email or in person requests will be
accepted. No advertisement should be posted until the requestor receives a
reservation confirmation via email. You should retain a copy of your confirmation
for your records and bring it to your scheduled meeting or event.
5. Only the person listed as the primary or secondary contact person may alter a room
request or the details of confirmed reservation.
6. The Student Center reserves the right to amend a reservation in order to manage space
and/or meet a GGC priority.
7. Groups using Student Center spaces should notify the Student Center if any problems
occur with rooms or setups.
8. The Pre-Function Area is able to be reserved only in conjunction with LVIS events.
9. Reservations are non-transferable. Groups may not contact other groups to negotiate
or bargain for space.
10. Students, faculty, staff, and Registered Student Organizations may not use their
privileges for access to the Student Center inappropriately. As an example, a student
organization should never agree to reserve a meeting room for a non-college group,
unregistered student organization, or commercial vendor who would not have access
to the campus or for whom there would be a fee charged. If a non-college group of
any type contacts your student organization about co-sponsorship for access to
space or service inside the Student Center, please contact the Office of Student
Involvement (Student Center room #3120) for guidance.
11. No group or individual will be allowed to reserve space for personal events. This
includes but is not limited to birthday parties, weddings, baby showers, etc.
12. Reserved areas are to be used only by those who have a confirmed reservation. A
copy of the reservation confirmation should be kept by the user at all times during the
scheduled event.
13. The Student Center will attempt to honor requests for a specific location, however,
the Student Center reserves the right to confirm space that is best fit for the requested
event, taking into consideration other building events, Student Center hours of
operation, and guest requests. The Student Center also reserves the right to relocate a
meeting or event to another comparable location if necessary.
B. Building Safety:
1. At no time may doors, fire exits, elevators, hallways, or foot traffic be blocked by an
event or event set-up. All set-ups must observe fire code and ADA accessibility.
2. No meeting or event shall exceed the stated maximum capacity for the location.
3. In the event of a fire alarm or an actual fire, calmly evacuate the building utilizing the
nearest exits. Evacuation routes will be posted near the entrance of the room.
4. In the event of severe weather, relocate to the nearest designated interior shelter
avoiding areas with exterior glass. A building map highlighting designated shelter
areas will be posted near the entrance of the room.
C. Cancellations: Failure to use a reserved space or to cancel a reserved space within 24
hours (5 business days if reserving LVIS) of the scheduled event by any RSO or
department will result in the following:
1. 1st Offense-Letter of Warning.
2. 2nd Offense-Letter of Warning and loss of Space Reservation privileges for one (1)
month.
3. 3rd Offense-Loss of reservation privileges for the remainder of the semester (or
equivalent of at least two months) and/or 1/2 (for profit) rental rate + service charges
will be billed to sponsoring organization or office.
4. 4th Offense- Loss of reservation privileges for semester (or equivalent of 15 weeks)
and/or Full (for profit) rental rate + services charges will be billed to sponsoring
organization or office.
D. Cleaning Responsibilities:
1. All groups using the Student Center are responsible for the proper use of the reserved
space, furnishings, and equipment. Any damage or missing items will be billed to the
sponsoring organization.
2. All groups are required to return the reserved space to its original condition before
departing. The space should be free and clear of all trash and debris. Any decorative
material used in the reserved space should also be removed. Excessive clean-up
required after any event may result in additional charges to the group.
E. Decorations:
1. No tape, glue, tacks or nails are permitted on the walls, doors, floors, ceilings, glass,
woodwork, draperies, moveable walls or any painted surface of any of the Student
Center facilities. Groups that cause damage to the ceiling, floors or walls by taping or
adhering items to the facility furnishings will be assessed a $25.00 damage fee or the
actual cost of repair, whichever is greater.
2. Decorations, exhibits, or displays in reserved spaces must not block or obstruct
doorways, hallways, corridors, staircases and fire exits.
3. Light bulbs may not be placed where heat from the bulbs might create a fire hazard.
Approval for special effects equipment, such as smoke, fog and fire machines,
sparklers, etc., is given by the Director of the Student Center or his/her designee.
4. Banners and displays made with flammable materials may be used only where no
danger of fire exists, as determined by the Director of the Student Center or his/her
designee.
5. Groups utilizing decorations, exhibits or displays must arrange for labor to set-up and
remove the materials.
6. The Student Center will not be held responsible for the loss of any materials, displays,
gifts, favors or other items left in any of the buildings.
7. Decorations, exhibits and displays must be removed immediately following the event
or activity, unless other arrangements have been approved by the Director of the
Student Center or his/her designee.
8. No candles may be used in Student Center.
9. All table centerpieces must be non-flammable or constructed of fire resistant
materials.
10. The Student Center does not permit hay, confetti, rice, dance wax, powder, glitter, or
similar materials. Groups will be assessed a fee for any extensive clean-up.
11. All decorations, exhibits, and displays must be approved at the pre event meeting
with Student Center staff.
12. Due to the architectural design of our high ceilings, helium filled balloons are not
permitted in LVIS, Pre-Function area, lounge spaces, or in the open air Atrium.
F. Loss of Reservation Privileges:
Violation of College or Student Center policies and procedures may result in the
loss of the privilege to use the facility. Violations will be reported to Student
Center staff who will bring the violations to the Student Center Advisory Board for
further review. The Student Center Advisory Board will forward their
recommendation to the Director of the Student Center or his/her designee
outlining the violation(s). Appeals of the Director or designees decision may be
forwarded to the Associate Vice President of Student Affairs or his/her designee.
G. Reservation Schedule:
Reservation requests may be made up to one semester prior to planned
meeting/event. All reservation requests will be processed on a first-come, firstserved basis. To find out the appropriate time to submit a request, review the
table below.
For SPRING Semester
Reservations
For SUMMER and FALL Semester

Reservations
1st Class day of Fall
1st Class day of Spring
H. Reservable Spaces:
1. Outdoor Spaces
a. Student Center Plaza

i. Located between Student Center and the Library
ii. Must adhere to Outside Amplified Sound Policy (outlined in the
Registered Student Organization Manual)
iii. Best used for tabling fairs, promotional events, and public ceremonies
iv. Advised to reserve alternate inclement weather venue if possible
b. Overlook Terrace
i. Located adjacent to the Large Venue Interactive Space
ii. Best used for small receptions
iii. Advised to reserve alternate inclement weather venue if possible
c. Outdoor Table Spaces
i. Available Monday-Friday between 9 am and 4 pm
ii. Consist of a 6-foot table and 2 chairs
iii. When reserving, must indicate if an electrical outlet is needed
iv. Best used for membership drives, fundraisers, and information distribution
2. 1st Floor
a. Private Dining Room(s) Room # E-1111
i. Must be used in conjunction with a meal in the Dining Hall or a Sodexo
catered event
ii. Can be split into two rooms (1111-A & 1111-B) with a capacity of 30
each or used as one room with a capacity of 60
iii. Standard set up is four top tables with chairs
iv. A/V capabilities include projection and built in screens in single or double
configurations
v. Best used for presentations during luncheons or dinners and small events
with meals
3. 2nd Floor
a. Indoor Table Spaces
i. Available Monday-Friday between 9 am and 4 pm
ii. Consist of a 6-foot table and 2 chairs
iii. When reserving, must indicate if an electrical outlet is needed
iv. Best used for membership drives, fundraisers, and information distribution
b. Second Floor Lounge
i. Soft seating area
ii. Six foot tables may be requested for catering, registration or display
purposes
iii. Best used for poster displays, art galleries, and small receptions
c. Meeting Room - Room # E-2160
i. Standard set up is a classroom configuration with tables and chairs for 16

people
ii. A/V capabilities include a large 65 Plasma screen with display
capabilities
iii. Best used for standard meetings with presentations
d. Meeting Room - Room # E-2161
people large modular conference table with 16 chairs A/V capabilities
include projection and a motorized screen
ii. Best used for standard meetings with presentations
e. Large Venue Interactive Space (LVIS) Room # E-2112
i. Multiple configurations and spaces available with varying level of A/V
capabilities
ii. All LVIS reservations require an event planning meeting with a Student
Center staff member prior to confirmation
f. LVIS (Sections ABCD)
i. Possible set up configurations include Lecture (584), Banquet (232),
without any additional items such as staging.
ii. Best used for very large campus wide events (Orientation, Graduation,
SGA Halloween Party), conferences, and Greenlight Activities Board
events (movies, dances, etc.)
g. LVIS (Sections AD)

i. Possible set ups include Lecture (168), Banquet (72), Seminar (93), and
Open Square (42)
ii. A/V capabilities include projection and a motorized screen
iii. Best used for large meetings or presentations
h. LVIS (Section B)
i. Possible set ups include Lecture (196), Banquet (132), Seminar (126)
i.
LVIS (Section C)
i.
Possible set ups include Lecture (262), Banquet (136), Seminar (126)
j. LVIS (Sections BC)

i. Possible set ups include Lecture (381), Banquet (208), and Seminar (216)
iii. Best used for medium to large meetings with presentations
k. LVIS (Sections AD+B)

1.Possible set ups include theater style chairs (347), Banquet Style (234),
classroom style tables and chairs (no diagram for this setup), and large
square conference set up (no diagram for this setup)
2.A/V capabilities include projection and a motorized screen
3.Best used for medium to large meetings with presentations
4. 3rd Floor
a. Third Floor Lounge
i. Soft seating area
ii. Six foot tables may be requested for catering, registration or display
purposes
iii. Best used for poster displays, art galleries, and small receptions
b. Meeting Room - Room # E-3116
i. Permanent set up is a large conference table with 16 chairs
ii. This room has no A/V capabilities.
iii. Best used for standard meetings without presentations
c. Meeting Room - Room # E-3150
people
d. Meeting Room - Room # E-3151
i. Standard set up is a modified U shape composed of modular conference
tables with 16 chairs
ii. A/V capabilities include a large 65 Plasma screen with display
capabilities
I. Tables & Banners:
There are designated spots for RSO or campus offices to table outside in the Student Center
Plaza. In case of inclement weather, most tabling events will be cancelled. There are
designated table spots inside of the Student Center that may be used during winter months.
There are also some limited spots to hang banners inside of the Student Center. These spaces
can be requested directly through the Assistant Director of the Student Center or his/her
designee. Tables must be covered with GGC issued tablecloths or tablecloths furnished by
the organization or individual. Tables must not be left unattended. Items left on tables by the
organization will be disposed of or become property of the Student Center if not claimed.
J. Donation Collection Bins:
The designated Student Center location for donation collection bins in on the 2nd floor near
the Information Desk. Registered Student Organizations that would like to have donation or
collection boxes on campus must reserve the location through the room reservation request
website. Registered Student Organizations and/or class groups may only post boxes for a
period of five (5) business days per month.
At the time of collection, the boxes must be stamped with an Office of Student Involvement
stamp to confirm the reservation and permit of the collection box. Any items left in the box
are under the care of the Registered Student Organization or group organizing the collection.
The group must empty the box each evening to help minimize theft.
K. Equipment:
Equipment (furniture, AV, staging, setup items, etc.) should remain in the reserved space for
the duration of the event. If there is a need to move or remove the equipment during an
event, please include a request for assistance at the time the reservation is submitted. If
assistance is needed while an event is in progress, inform the Student Center Information
Desk or call 678-407-5587.
L. Extended Hours:
Any event that requires the building to be open before or after normal operating hours will
incur additional overtime charges. The charges will be based on the labor cost and time of
day. These charges will be determined by the Director of the Student Center or his/her
designee.
M. Food Services:
Sodexo is the exclusive caterer for events held in the GGC Student Center. However, Sodexo
has first right of refusal and may determine that they cannot meet requested catering needs.
In this event, all other caterers must be vetted and approved in the pre event meeting with
Student Center staff. All events held in the Private Dining Room must either purchase
catering from Sodexo or each attendee must purchase a meal from the dining room.
Meetings and events serving food in other Student Center locations require approval from the
Director of the Student Center or his/her designee.
N. Movie Screening Policy:
Any student or student organization showing movies in the Student Center is subject to
federal copyright law. Any film screened in the Student Center must be approved in advance
by the Office of Student Involvement to confirm that appropriate licenses have been
obtained. Renting a movie without public distribution licensing or bringing in a personal
copy to show your membership or the general public is illegal and subjects the parties
involved (students, your organization and possibly the College) to fines of up to $50,000.
O. Storage or Delivery of Materials/Equipment:
The Student Center does not have long-term or post event space available to store materials
or equipment for groups using the facility. Materials and/or equipment that need to be
delivered prior to an event must be approved by the Assistant Director of the Student Center
or his/her designee to ensure that requestors event space will be available at the time of
delivery. The Student Center assumes no responsibility for lost, stolen or damaged items or
equipment that is left in the building.
V. CONTACT INFORMATION
Student Involvement and Student Center
E-3120
678-407-5582
getinvolved@ggc.edu or studentcenter@ggc.edu
VI. REFERENCES
Administrative Policy Manual = APM, Student Code of Conduct = SCC
1
Alcohol, Marijuana, and Other Drug Policy (APM 4.6.4, SCC 5). GGC Smoking Policy
(APM 8.2.89).
2
Visitors While at Work (APM 8.2.96)
3
The GGC Campus Fundraising/Solicitation Policy (APM 7.61)
4
Prohibition Against Sales, Solicitation, Invitation and Operation of Private Enterprise
(APM 8.2.54)
5
GGC Freedom of Expression Policy (APM 4.1.9)
6
Gambling (SCC 12)
7
Theft, Damage, and Disregard for Property (SCC 6)
Appendix G Wellness and Recreation Center Membership Policies and Procedures
Georgia Gwinnett College Student Handbook: Rights, Responsibilities, and General Information G 0

Wellness and Recreation Center
Membership Policies and Procedures
2012 2013
Georgia Gwinnett College Student Handbook: Rights, Responsibilities, and General Information G-1
Table of Contents
INTRODUCTION
4
Disclaimer .................................................................................................................................................................................... 4
Standardization and Control of Wellness and Recreation Center Facilities Documentation ....................................... 4
Member Expectations ................................................................................................................................................................ 4
General Information / Emergency Phone Numbers .......................................................................................................... 5
Vision ............................................................................................................................................................................................ 5
Core Values .................................................................................................................................................................................. 5
Warning Statement ..................................................................................................................................................................... 6
Location and Hours of Operation ........................................................................................................................................... 6
ACCESS/ENTRANCE/EXIT
6
Facility Access Policy ................................................................................................................................................................. 6
Academic Classes ........................................................................................................................................................................ 7
Entrance/Exit Policy ................................................................................................................................................................. 7
MEMBERSHIP 7
Payment ........................................................................................................................................................................................ 7
Conflicts ....................................................................................................................................................................................... 7
Cancellations/Refunds............................................................................................................................................................... 8
Paperwork .................................................................................................................................................................................... 8
Membership Verification ........................................................................................................................................................... 8
Student Membership .................................................................................................................................................................. 8
Non-Student Membership (Summer Only) ........................................................................................................................... 8
Faculty/Staff and Affiliate Memberships ............................................................................................................................... 8
Payroll Deduction ....................................................................................................................................................................... 8
Affiliate Memberships ................................................................................................................................................................ 9
GGC Contractors ....................................................................................................................................................................... 9
Children/Youth Access ............................................................................................................................................................. 9
Guest Passes ..............................................................................................................................................................................10
Guest Pass Fee ..........................................................................................................................................................................10
Guest Pass Guidelines .............................................................................................................................................................10
Affiliate Passes...........................................................................................................................................................................11
Non-Participation Policy .........................................................................................................................................................11
Group Fitness Class Membership .........................................................................................................................................11
EMERGENCIES/PHONES/PARKING/PUBLICITY
12
Emergencies...............................................................................................................................................................................12
Parking ........................................................................................................................................................................................12
Publicity ......................................................................................................................................................................................12
FACILITY RESERVATIONS/TOURS
12
Facility Reservations .................................................................................................................................................................12
Facility Reservation Priority ....................................................................................................................................................13
Facility Tours .............................................................................................................................................................................13
POLICIES, RULES, AND REGULATIONS
13
General Wellness and Recreation Center .............................................................................................................................13
Disciplinary Action Protocol and Procedure .......................................................................................................................14
Suspension/Termination .........................................................................................................................................................14
Accidents/Injuries ....................................................................................................................................................................14
ADA Statement .........................................................................................................................................................................15
Alcohol, Drugs, and Smoking ................................................................................................................................................15
Animals .......................................................................................................................................................................................15
Attire and Footwear .................................................................................................................................................................15
Damages .....................................................................................................................................................................................16
Equipment Checkout ...............................................................................................................................................................16
Food and Beverages .................................................................................................................................................................16
Lost and Found .........................................................................................................................................................................16
Posting ........................................................................................................................................................................................16
Solicitation..................................................................................................................................................................................17
Towel Policy ..............................................................................................................................................................................17
AREA SPECIFIC POLICIES

17
General Exercise Equipment Area Rules & Policies (1st & 2nd floor) ..........................................................................17
Exercise Equipment (Free Weight Room) ...........................................................................................................................18
Wellness and Recreation Center (Cardio Room) ................................................................................................................18
Adaptive Fitness Room ...........................................................................................................................................................18
Wii/Technology Usage ............................................................................................................................................................18
Indoor Track..............................................................................................................................................................................18
Wood Court Areas (Gym and Racquetball Courts)............................................................................................................19
Group Fitness Rooms General Policies ...............................................................................................................................19
Cycling Studio............................................................................................................................................................................19
Pool Policies ..............................................................................................................................................................................20
Lounge Area ..............................................................................................................................................................................20
Locker Rooms ...........................................................................................................................................................................20
Classroom...................................................................................................................................................................................21
INTRODUCTION
Disclaimer
The purpose of these policies is to provide guidelines for the users of the Georgia Gwinnett
College (GGC) Wellness and Recreation Center. The use of these facilities is a privilege, and
individuals not cooperating with established policies may be asked to leave or may have their
privileges revoked. GGC Wellness and Recreation Center staff reserve the right to make
judgment and the final decision on policies not covered in this participant policy manual. The
College has the discretion to modify application of sections published under this policy based of
the safety, health, welfare and operational needs of the organization and the College community.
Standardization and Control of Wellness and Recreation Center Facilities Documentation
PURPOSE:
Document the format and process for creating a new or updating an existing participant policy
manual.
SCOPE:
This policy applies to all controlled paper and electronic Wellness and Recreation Center
Membership Policy manuals.
POLICY:
General Procedures
All new policies and updated policies must follow the guidelines and approval process
outlined in the APM .11 Policy on Policies.
The Associate Dean of Students for Wellness or his/her designee will create and/or
update policies.
The Wellness and Recreation Center Leadership Team will determine approval on all
policies.
When changes are made to an existing policy or a new policy is created, the Associate
Dean of Students for Wellness will notify those people who hold hard copies.
An annual policy review will be administered by the Associate Dean of Students for
Wellness in conjunction with the Wellness and Recreation Center Leadership Team.
Creating a New Policy
When a new policy is created, a new reference page (eg: A 1) must be displayed in the
top right corner of the new document.
The new document must be added to the table of contents under the correct heading.
Updating an Existing Policy
When changes or updates are made to an existing policy; the updated date must be added
and/or changed in the footer, directly below the effective date.
Deleting a Procedure
When it is determined that a procedure is no longer needed, that procedure should be
removed.
Member Expectations
In order to maintain a high level of service to our users, the Wellness and Recreation Center
Leadership Team enforces Member Expectations that all participants must follow. The Wellness
and Recreation Center staff appreciates your cooperation in creating a friendly and positive
environment for wellness opportunities in all areas of our facility. Participation in all programs
and recreation at this facility is a privilege. All users who participate in activities or who utilize
Wellness and Recreation Center facilities agree to adhere to the following Member Expectations.
Participants are expected to
Treat Wellness and Recreation Center and Recreation & Outdoor Adventures staff and
facilities with respect.
Act with character and courtesy while respecting the rights, welfare and dignity of all others
in the Wellness and Recreation Center.
Refrain from vulgar language and offensive conduct.
Adhere to the rules and policies included in this document and set by the Wellness and
Recreation Center Leadership Team and Georgia Gwinnett College.
Act in a safe, responsible manner regarding themselves and others.
Participants engaging in inappropriate behavior or violating Wellness and Recreation Center
policies may be subject to have their privileges of participation revoked and could face
possible disciplinary action through the Student Integrity Process outlined in the Student
Code of Conduct.
General Information / Emergency Phone Numbers
Wellness and Recreation Center Membership Services Number......... 678-407-2999
Website Address.... http://www.ggc.edu/ggc-life/recreation-center
Other Important Phone Numbers:
Emergency....... 911
Georgia Gwinnett College Office of Public Safety .678-407-5333
Vision
The Wellness and Recreation Center, an integral and active department within Student Affairs,
supports and strengthens the mission of Georgia Gwinnett College. Our purpose is to provide
growth opportunities and educational experiences, which will enrich the life-long learning
process.
Mission Statement
Through our programs and facilities, which support holistic development for the GGC
community, we promote and develop healthy life-style choices. Benefits of participation include
the application of leadership, decision-making, problem solving, conflict management,
communication, and social skills. We strive to provide the safest and most enjoyable services
through the development of leadership, good communication and teamwork of Wellness and
Recreation Center staff.
Core Values
Safe
Leadership
Good Communication
Teamwork
Fun
Warning Statement
You may suffer physical and/ or mental injury from participating in these activities. Participation
in Wellness and Recreation Center or Recreation & Outdoor Adventures is completely voluntary.
Individuals participate at their own risk and assume responsibility for their own health and
safety. GGC and the Wellness and Recreation Center and Recreation & Outdoor Adventures are
not liable for injuries sustained during participation in any sponsored activity. It is strongly
recommended that all participants consult a physician and/or have a physical exam prior to
participation. GGC does not provide personal accident/health insurance; therefore, participants
are urged to secure their own insurance.
Location and Hours of Operation
Georgia Gwinnett College Wellness and Recreation Center
678-407-2999
Hours of Operation
Fall/Spring Regular Hours
Monday Thursday
Friday
7:00 am 10:00 pm
7:00 am 5:30 pm
Pool Hours
Monday/Wednesday
Tuesday/Thursday
Friday
7:00 am - 9:00 pm
7:00 am - 6:00 pm
7:00 am - 4:00 pm
Please note that all hours are subject to change due to the academic calendar, unforeseen
circumstances and/or maintenance schedules.
Reduced hours of operation (including closure) are in effect during semester breaks, GGC
holidays and other scheduled campus closings. An annual shutdown of approximately one week
will occur for routine maintenance and cleaning. Additional shutdowns may be scheduled where
deemed necessary. Every effort will be made to notify Guests in advance of shutdown, except
for exigent circumstances.
ACCESS/ENTRANCE/EXIT
Facility Access Policy
The Wellness and Recreation Center is a controlled access facility. Only authorized users are
allowed entry. The Wellness and Recreation Center is intended for the use of current GGC
students, faculty, staff, and other authorized members of the GGC community. All participants
who check into the building at the Membership Services desk must show a valid GGC ID (Claw
Card). Showing proper identification to the Wellness and Recreation Center staff is the only
acceptable method of proving your membership status.
ID cards are non-transferable and are for the exclusive use of the person named on the card.
Claw Cards will be confiscated if presented by anyone other than the rightful owner.
Participants should possess, and display upon request, appropriate identification. The Wellness
and Recreation Center Staff reserves the right to request identification at any time. Nonmembers, suspended members or expired members will not be allowed access to the Wellness
and Recreation Center. Any misuse of valid IDs and improper entry is subject to disciplinary
action including, but not limited to, immediate removal and suspension from the Wellness and
Recreation Center or Recreation & Outdoor Adventures programs. Photocopies of a Claw Card
are not acceptable. If the photo, name and/or ID number(s) are not visible on a Claw card, the
card is not considered valid.
Outside guests meeting with Wellness and Recreation Center or Recreation & Outdoor
Adventures staff must check in at the Membership Services desk before entering past the
controlled access point.
Academic Classes
Students attending an academic class will need to complete the Wellness and Recreation Center
membership packet and show their Claw Card to attend class.
Faculty members who teach in the center are required to reserve the corresponding Wellness and
Recreation Center space with the Director of the Wellness and Recreation Center. Academic
classes will receive precedence over other Wellness and Recreation Center participants for the
space they have reserved during the corresponding academic class meeting time.
Entrance/Exit Policy
Entry and exit of the Wellness and Recreation Center must always be through the designated
main entrance and exit. Individuals entering or exiting through non-designated doors are subject
to disciplinary action.
MEMBERSHIP
Membership to the Wellness and Recreation Center for current students is included in student
fees. Other memberships are available to the campus community through individual purchase.
Family members of Georgia Gwinnett College faculty and staff are eligible to purchase
memberships under the family plan.
Payment
Faculty and staff memberships may be purchased by activating payroll deduction through the
online Employee Self-Service (ESS) website. Other memberships must be purchased at Student
Accounts.
Conflicts
Conflicts regarding membership status shall be referred to the Associate Dean of Students for
Wellness or his/her designee.
Cancellations/Refunds
All payments made for membership are non-refundable payments. Membership cancellations
must be submitted in writing.
Payroll deduction memberships may be cancelled at any time but no refund of previous months
will be given. Membership will continue until the end of the last month for which the deduction
was made.
Paperwork
A new member form, waiver of liability and PAR-Q must be completed and signed by all
members before using the Wellness and Recreation Center. A medical clearance may be
required from a physician before participation is allowed. Wellness and Recreation Center
membership forms can be found at the Membership Services desk. Individuals under the age of
18 must have a parent or guardian signature on their waiver.
Membership Verification
Family memberships are limited to immediate family members of a staff or faculty member
(dependents, spouses/domestic partners) residing in the same household.
Proof of
spouse/partner/dependent status may be required through marriage certificate, joint checking
account, joint home, auto ownership, or Declaration of Domestic Partnership Form. Dependents
must show photo ID with date of birth indicating same address as member.
In the case of separation, please notify the Wellness and Recreation Center by the end of the
current semester.
Children under 16 years of age are not allowed in Fitness Equipment areas (cardio, resistance
equipment and free weights as well as Group Fitness rooms). See Children/Youth Access for
complete membership and usage policy.
Student Membership
Current student membership dues are included in student fees. The family plan is not available
at this time.
Non-Student Membership (Summer Only)
Students not currently enrolled in summer classes will be eligible to enter the Wellness and
Recreation Center if they were enrolled in the proceeding spring semester and are enrolled in the
subsequent fall Semester.
Faculty/Staff and Affiliate Memberships
All Georgia Gwinnett College faculty and staff who are currently employed at GGC are
encouraged to join the Wellness and Recreation Center.
Payroll Deduction
Payroll deduction memberships are available to all Georgia Gwinnett College employees and
their family. Memberships will be paid through the Payroll Office. A deduction will be taken
each pay period. Memberships are available for purchase at any time. In the event employment
ceases, membership will be terminated at the end of the month for which the last deduction was
made.
Family members (spouses/partners/dependents) of faculty/staff are eligible for a membership at
the monthly rate of $10. To purchase a family plan, the family member must be added through
payroll deduction. An official GGC ID card must be obtained at the Claw Card office.
Membership receipt and photo ID (except children) are required for verification.
Affiliate Memberships
A limited number of annual Affiliate Memberships may be purchased or granted by
memorandum of understanding to community leaders and affiliate organizations who
demonstrate a significant commitment to the mission of Georgia Gwinnett College through
participation and service to the College, or to individuals who have made significant
contributions to the College, or whose organizational charter serves the mutual advancement of
the Colleges mission. Affiliate members are not eligible for the family plan; however affiliates
are eligible to purchase guest passes under the guest program. Affiliate memberships require
written approval from the President and will be reviewed on an annual basis.
All affiliates must purchase membership at the semester rate of $40 at Student Accounts. GGC
ID card must be obtained at the Claw Card office. Membership receipt and photo ID required for
verification. Cancellation/Refund policies apply.
GGC Contractors
Contractors may become members of the Wellness and Recreation Center at the same individual
membership rate as GGC faculty and staff; however contractors are not eligible for the family
plan. In order to participate, the contractor must be an employee of an entity with a contractual
agreement with GGC and the employee must be assigned to a GGC worksite. In the event
employment ceases, membership will be terminated as well.
Children/Youth Access
The following children/youth access policies apply to all non-GGC students.
Children 5 and Under
Children 5 and under are ineligible for membership; however, they may participate in special
Wellness and Recreation Center summer or other promotional programs designed specifically for
their targeted age groups.
Children 6-15
All children ages 6-15 must have a membership or purchase a guest pass to access the center.
Additionally, they must be accompanied by an adult inside the center at all times. Children 6
years of age and older must dress in same gender locker rooms.
Young Adults 16-17

Young adults must be accompanied by a parent/guardian during the membership paperwork
process. Young adults with a paid membership are entitled to full use of the facilities. They
must be accompanied by an adult when buying a guest pass.
Swimming Children
Children ages 12 and under must pass the swim test (administered by a Wellness and Recreation
Center lifeguard) in order to swim alone. Parents or legal guardian may only have two nonswimmers per one adult. A non-swimmer is considered any child under 12 who has not passed
the swimming test.
It is mandatory that a parent co-signs on all membership forms for children under the age of 18.
Guest Passes
The primary purpose for guest passes is to accommodate the friends and relatives of GGC
students and Wellness and Recreation Center members. Secondary audiences for guest passes are
College guests (such as workshop, short-term conference guests and institution sponsored
athletic camps)
Visiting faculty/staff
GGC Affiliates (see definition below).
Guest Pass Fee
Faculty, staff and students with paid Wellness and Recreation Center memberships are eligible to
purchase $5.00 daily guest passes for friends and family payable to Student Accounts. Multiple
guest passes may be purchased at one time. Passes may be purchased during Student Accounts
business hours. A valid guest pass must be presented to the Membership Services desk at the
Wellness and Recreation Center before guest will be allowed to use the facility.
Lost or stolen guest passes will not be reissued.
Guest passes have no cash value and are not redeemable for other services or transferable to
other parties.
All payments made for guest passes are non-refundable.
Guest Pass Guidelines
Student, faculty, and staff members may bring three guests per day using one pass per
person.
Guest Passes are valid for one day only. Re-entry is permitted on that day but only when
accompanied by the Wellness and Recreation Center member. Guest Pass must be shown
upon re-entry.
Guests must sign a liability waiver form. Once signed, the form will be kept on file for
future guest visits.
The Wellness and Recreation Center reserves the right to approve or deny any guest pass
transaction.
The member must check in at the same time as the guest and remain at the facility the entire
time the guest is there. Exceptions will be made for visiting faculty/staff hosted by a GGC
department.
Members are responsible for the actions of their guests. If a guest does not adhere to the
policies of the Wellness and Recreation Center, the member and guest may be asked to leave.
Additionally, the member may face further disciplinary action.
The members current membership must be verified before being allowed to purchase a guest
pass.
The guests sponsor will be responsible for checking out any equipment and be held
responsible for damages to equipment and/or facility caused by his/her guest(s).
All guests must have a drivers license or government issued photo identification with
address and date of birth unless guest is dependent or child.
Guest passes are for facility access and any regularly scheduled, no-cost programming taking
place in the Wellness and Recreation Center.
The Wellness and Recreation Center member is responsible for checking out any equipment
and will be held responsible for damages to equipment and/or facility caused by his/her
guest(s).
A guest cannot host another guest.
A guest is subject to specific program eligibility policies where applicable.
Affiliate Passes
Affiliate passes include College guests such as workshops, short-term conference guests and
institution sponsored camps as well as visiting faculty/staff and organizations who demonstrate a
significant commitment to the mission of GGC through participation and service to the College,
or to individuals who have made significant contributions to the College, or whose
organizational charter serves the mutual advancement of the Colleges mission.
Arrangements for off campus guests or GGC affiliates must be made in advance through the
Associate Dean of Students for Wellness or his/her designee and may need to be approved by the
President. Proof of involvement in workshop, conference, etc. will need to be provided. College
guests who would like to use the Wellness and Recreation Center, but have not been given a
complementary guest pass must have the sponsoring department contact the Associate Dean of
Students for Wellness for guest pass use.
Non-Participation Policy
The Wellness and Recreation Center allows current members to bring guests for various
activities and programs.
Special events held may allow non-participatory guests if proper staff is requested ahead of
time to monitor spectators.
The Wellness and Recreation Center Staff reserves the right to ask any non-participants to
exit the building at any time.
Group Fitness Class Membership
The Wellness and Recreation Center allows current members (students, faculty and staff) to
purchase group fitness class memberships at a rate of $50 per semester.
The group fitness class memberships can be purchased at Student Accounts.
Participants will be allowed to attend the group fitness classes on a free trial basis during the
first two weeks of each academic semester. After the two week trial period, participants will
be required to purchase the group fitness class membership to continue attending such
classes.
Guests are not eligible to participate in group fitness classes.
EMERGENCIES/PHONES/PARKING/PUBLICITY
Emergencies
Members are expected to follow the directions of Wellness and Recreation Center staff during all
emergency situations. In the event an emergency situation calls for sudden evacuation from the
facility, please exit through the nearest emergency exit door immediately. Please follow GGC
emergency policies for all emergencies. Thank you in advance for your cooperation.
Parking
The Office of Parking Services monitors all campus parking areas and will boot or tow vehicles
with outstanding violations. All persons who bring a motor vehicle on campus must comply
with GGC Parking Services regulations. Refer to the Office of Parking Services for complete
policies regarding parking on campus.
Publicity
Any publicized events must be open to all users of the facility. Tabletop displays and other
printed material for events that fall within with the mission of the Wellness and Recreation
Center may be displayed in the lobby. These displays must be approved by the Associate Dean
of Students for Wellness of his/her designee. Printed material must be approved by the Dean of
Students or his/her designee. The Wellness and Recreation Center Leadership Team reserves the
right to remove any material not approved. Groups requesting bulletin board space for printed
material will be limited to a 2-week reservation. Groups reserving the lobby for tabletop
displays may be reserved for up to a week, but must also have a representative present at all
times along with their display. If flyers are distributed, the reserving group is responsible for all
debris caused from handouts (i.e. parking lots and hallways of the Wellness and Recreation
Center). If a survey is to be conducted as part of a tabletop display reservation, a copy of an IRB
consent form or permission from faculty advisor/instructor may be required.
FACILITY RESERVATIONS/TOURS
Facility Reservations
A Facility Reservation Request Form must be submitted to the Assistant Director of Wellness &
Recreation Center Operations or his/her designee to reserve any part of the facility. The Facility
Reservation Request Forms are available at the Membership Services desk. Requests for facility
space that does not require additional items or needs must be requested at least two weeks in
advance. If an event requires setup or special needs, the Facility Reservation Request Form must
be submitted at least 30 days prior to the event.
Facility Reservation Priority

Facility reservation priority will be given in the following order:
1. Academics
2. Wellness and Recreation Center Programming
3. Recreation & Intramural Programming
4. Club Sports & Student Organizations
5. Free Play
Facility Tours
Wellness and Recreation Center tours are available for groups or individuals upon request.
Groups or individuals may contact the Membership Services desk to establish an appointment
for a tour. Should a small group of individuals request an impromptu tour of the Wellness and
Recreation Center, we can generally accommodate their wishes. Facility/Activity participation is
not associated with a tour. In addition, there is no age minimum for a tour. If you are a person
with a disability who requires an accommodation during an organizational tour, please contact
the Wellness and Recreation Center at 678-407-2999.
POLICIES, RULES, AND REGULATIONS
General Wellness and Recreation Center
The Wellness and Recreation Center is a controlled access facility, entrance and exit must be
through the main entrance.
Members are responsible for the conduct of their guests.
Disruptive behavior (i.e. profanity, fighting, shoving) will not be tolerated. It is expected that
guests will be courteous to staff and other guests.
In the event of an injury or accident, please notify a member of the Wellness and Recreation
Center staff at one of our service desks immediately.
Smoking/tobacco/alcohol use in any form is prohibited.
Proper attire is required in all areas. Shirts must be worn at all times and only non-marking
shoes may be worn when appropriate. Sandals and open toed shoes are not permitted in any
activity area throughout the facility. Wellness and Recreation Center staffs decisions
concerning appropriate attire will be final.
Photographing and/or videotaping participants in an inappropriate manner is not permissible.
Any photography or videotaping within the facility must be approved by the Dean of
Students or his/her designee in advance. Individual pictures must be approved by
participants.
Use of informal activity spaces when not scheduled/reserved (including priority scheduling)
is first come, first serve.
Spitting in the common areas or activity areas such as the gym, racquetball courts, etc., is not
permitted.
All personal belongings may be secured in a single-day use locker in a Wellness and
Recreation Center locker room. The Wellness and Recreation Center Leadership Team
recommends leaving all valuables at home.
GGC and the Wellness and Recreation Center are not responsible for any personal items that
are lost or stolen.
Staff members are not to hold equipment, valuables, or bags for participants.
Personal radios are only allowed with use of headphones.
A closing announcement will be made approximately 15 minutes prior to closing. All
participants are expected to finish their activity, re-rack all weight equipment, return any
checked-out equipment, finish showering, and exit the Wellness and Recreation Center by
closing time.
The Wellness and Recreation Center facility may not be used for private or commercial
purposes unless such activity has been approved by the Wellness and Recreation Center
Leadership Team. Examples of prohibited activities include, but are not limited to, personal
training, private instruction, sales, etc.
Areas within the Wellness and Recreation Center and equipment shall only be used for
intended purposes.
Members should report any concerns about the facility and/or equipment to the Wellness and
Recreation Center staff as soon as possible.
Violations of these rules may result in loss of privileges and/or disciplinary action. Alleged
violations of these policies that are also possible violations of the GGC Student Code of Conduct
may be reported to the Office of Student Integrity for any additional action.
Questions concerning these rules should be directed to the Wellness and Recreation Center
Leadership Team and/or the Associate Dean of Students for Wellness.
Disciplinary Action Protocol and Procedure
First Offense: The participant in question will be addressed verbally and informed of the
disciplinary protocol in the event of further offense. Documentation of the infraction will be
recorded and recorded in their file.
Second Offense: The participant in question will receive written documentation which will
be signed by the Associate Dean of Students for Wellness or his/her designee and the
participant in question. The letter will be recorded in that participants file. The participant
in question will be informed that subsequent disciplinary action will be grounds for
suspension/termination of Wellness and Recreation Center privileges.
Third Offense: The third offense will serve as grounds for suspension/termination of
Wellness and Recreation Center privileges. The participant in question may be subject to
immediate suspension/termination.
The Wellness and Recreation Center staff reserve the right to bypass the penalties listed above
and immediately suspend/terminate a member at any time for violation of any policies.
Suspension/Termination
Non-compliance with any GGC or Wellness and Recreation Center policy may result in
immediate suspension/termination.
Accidents/Injuries
Please contact a member of the Wellness and Recreation Center staff should an accident, injury
or related incident occur. Your assistance in promoting safety is greatly appreciated.
ADA Statement
Individuals with disabilities are encouraged to attend Wellness and Recreation Center and/or
Recreation & Intramural sponsored events and utilize our facilities. If you are a person with a
disability who requires an accommodation in order to participate in a program, please contact
Membership Services in advance at 678-407-2999.
Alcohol, Drugs, and Smoking
The Wellness and Recreation Center is a substance-free facility. Users must agree to take
reasonable precautions to prevent the possession or use of alcoholic beverages, illegal drugs and
tobacco products in the Wellness and Recreation Center and other sponsored events. See the
GGC Student Code of Conduct for complete policies regarding smoking, alcohol, and drug use
on campus.
Animals
Only service animals are permitted in the Wellness and Recreation Center. Recent ADA
regulations define service animals as any dog that is individually trained to do work or perform
tasks for the benefit of an individual with a disability, including a physical, sensory, psychiatric,
intellectual, or other mental disability. Other species of animals, whether wild or domestic,
trained or untrained, are not service animals for the purposes of this definition.
The Americans with Disabilities Act (ADA) allow service animals to accompany persons with
disabilities on the GGC campus. For more information and the complete policy regarding
animals, contact the Office of Disability Services.
Attire and Footwear
Appropriate attire is required at all times. The Wellness and Recreation Center reserves the right
to determine the acceptability of all exercise attire. Wellness and Recreation Center staff
decisions concerning appropriate clothing will be final. Failure to dress properly will result in
denial of use of the Wellness and Recreation Center and/or participation in programming.
Clothing with offensive language, designs, pictures or poses a danger to self or others is not
acceptable.
Athletic shirts (non-collar), shorts and/or pants must be worn at all times.
Appropriate footwear is required at all times.
Jeans, zippered, metal riveted, and cargo shorts or pants are prohibited due to the risk of
ripping equipment upholstery and pose a risk of injury.
Shorts must be long enough to cover the buttocks and groin when the participant exercises or
moves. Appropriate support and undergarments are required at all times.
Thongs, patterned or colored undergarments that are visible when worn under light colored
clothing are not permitted.
A second pair of clean, dry shoes is suggested for use on the Wellness and Recreation Center
court.
Shoes that mark floors, shoes that have open toes or heels, and turf shoes are prohibited in
court and exercise areas.
Jewelry which may cause equipment damage or pose a risk of injury should be removed.
Damages
Participants utilizing the Wellness and Recreation Center and equipment assume the liability of
and agree to compensate GGC for any damage to property, including but not limited to
equipment, other normal wear and tear while it is being used. See the GGC Student Code of
Conduct for the complete policy regarding prohibited acts and liability.
Equipment Checkout
Members may check out equipment free of charge with proper ID at the Membership
Services desk.
The equipment is for use in the Wellness and Recreation Center only and should be returned
to the Membership Services desk or location of checkout before leaving the facility or area.
The person checking out the equipment is responsible for the item(s). If the equipment is
lost, damaged or not returned, the individual who checked it out is responsible for the costs.
If equipment is not returned, the Wellness and Recreation Center staff may suspend the
participants membership and/or charge the cost of the equipment to that participants GGC
account. The participant cannot regain his/her membership until the charge is paid. This also
applies to costs incurred by participants guest; said charges will be added to participants
account.
Food and Beverages
In general, food is NOT allowed at any time in any activity area. Food may be allowed for
special events if prior approval/arrangements are granted by the Associate Dean of Students
for Wellness or his/her designee. Food is permitted in the lounge.
Water and sports drinks (PowerAde & Gatorade) in a plastic re-sealable container or sports
bottle are the only beverages allowed in activity areas including but not limited to wood
courts, workout areas, and other fitness rooms.
All containers are subject to substance check at any time by Wellness and Recreation Center
staff.
Glass and metal containers are prohibited at all times.
Chewing gum is NOT permitted in the Wellness and Recreation Center.
Lost and Found
Found items should be turned in at the Membership Services desk.
Inquiries regarding lost items should be made at the Membership Services desk.
Found valuables (wallets, cell phones, iPods, watches, etc.) will be handed over to Campus
Security or Campus Police at the end of each day.
Found non-valuables (t-shirts, shorts, books, notebooks, etc.) not claimed within seven days
will be donated to a charity.
Staff members are not permitted to hold valuables.
The Wellness and Recreation Center is not responsible for lost or stolen belongings.
Posting
Areas in the Wellness and Recreation Center are designated for appropriate posting of GGC
publicity. A bulletin board for general GGC advertisements will be designated. No signs,
posters or advertisements may be placed in the Wellness and Recreation Center without Dean of
Students approval. One poster per event (unless otherwise approved) may be submitted for
posting at the Member Services desk and will be posted by Wellness and Recreation Center staff.
Postings will be displayed for a maximum of one week in the facility. Decorations, including
signs, posters or advertisements, may not be put on walls, railings or furnishings in the Wellness
and Recreation Center without consent from the Wellness and Recreation Center Leadership
Team. Decorations must not disguise, cover, or interfere with any safety device, including fire
safety equipment such as fire extinguishers, exit signs, sprinkler heads and piping, and fire alarm
pull stations.
Solicitation
Solicitation shall not be conducted in or around the Wellness and Recreation Center except by
the employees of the institution acting in the scope of their agency or employment or by
established student organizations, in accordance with GGC policy. See the GGC Student Code
of Conduct for the complete policy regarding solicitation on the GGC campus.
Towel Policy
Members are expected to bring their own towel for use on fitness equipment, courts, group
fitness classes and pool area. The Wellness and Recreation Center does not provide towels for
participant use.
AREA SPECIFIC POLICIES
General Exercise Equipment Area Rules & Policies (1st & 2nd floor)
Participants are not allowed in exercise equipment area unless a Wellness and Recreation
Center staff member is on duty.
All individuals exercise at their own risk. We recommend seeing one of the Fitness
Attendants if you have questions.
All users of the fitness equipment must be at least 16 years of age.
Workout towels are recommended.
Discontinue exercising immediately and notify staff if you feel pain, discomfort, or dizziness.
Proper athletic attire is required.
o No open toe or back shoes
o No jeans, cargo shorts/pants or clothing with zippers
o No collared shirts
o No mesh tops
o No weight lifting suits or plastics
o Fitness Attendant decisions concerning appropriate clothing will be final.
Please clean equipment after use.
Personal items are not permitted on the floor. All personal items must be stored in locker
room day-use lockers or at home.
Water, Gatorade or PowerAde in a plastic re-sealable container or sport bottle are the only
beverage allowed.
No food, gum or tobacco products allowed.
Immediately report any injury to the Fitness Attendant.
Please report facility or equipment irregularity to the Fitness Attendant.
Please do not place hands, feet or anything against the mirrors.

People socializing in groups that congest the area will be asked to disperse or leave.
Be considerate of others.
Exercise Equipment (Free Weight Room)

In addition to the General Exercise Equipment Area Rules & Policies:
When crowded, do not occupy a select weight station for more than 10 minutes.
Belts are not allowed (with the exception of weight belts).
Dropping, throwing, and slamming of the weights will not be tolerated.
Spotters are recommended on all press stations.
Collars are required on all free weight bars.
Return equipment and weights to their proper location.
Do not place free weights near or against mirrors.
Chalk is NOT permitted for use on any equipment.
Fitness equipment shall not leave the free weight area.
Wellness and Recreation Center (Cardio Room)
Limit your time to 30 minutes on all cardiovascular equipment during peak hours.
Adaptive Fitness Room
All members are welcome to utilize the Adaptive Fitness Room but members with
disabilities have priority use of the room at all times.
Wii/Technology Usage
Please go to the Membership Services desk for assistance if you are unfamiliar with Wii
Fitness or technology equipment.
No food or drink allowed near technology equipment.
During peak hours, please limit use of Wii to 30 minutes or allow others to join game.
Use of Wii or other equipment is first come first serve. No reservations will be taken.
Indoor Track
17 laps = 1 mile
The indoor track is intended for jogging/walking use only.
Only non-marking, closed-toed, athletic shoes allowed. Spikes, turf shoes and cleats are not
allowed.
Please see track direction signs for daily direction of travel.
Jogging should be in the outside lane. Walkers should be in the inside lane.
Give right of way to people passing on the track.
Stretching and warm-up exercises are to occur in the designated area only.
Any recreational wheels" (skateboards, strollers, bikes, etc.) are not permitted.
The track is not an observation area. No one is allowed to stand on or block any lanes of the
track.
Wood Court Areas (Gym and Racquetball Courts)

Hanging on rims in the gym is not permitted.
Deliberate abuse of the walls, doors, ceilings, equipment, etc. is not permitted.
Jewelry and hats are not permitted on courts. This includes, but is not limited to, necklaces,
rings, bracelets, wristbands, watches, earrings/studs, and other piercings.
Contact the Membership Services desk for assistance with equipment. Disassembling or
moving equipment is not permitted.
Volleyball, walleyball (racquetball courts) and badminton nets and standards will be set up
and taken down by the Wellness and Recreation Center staff only.
Guests are not to turn on/off the lights or tamper with the panel boxes. Requests or problems
should be referred to the Wellness and Recreation Center Staff immediately.
Open recreation basketball and volleyball have court priority, with the exception of events
scheduled by the Wellness and Recreation Center.
Group Fitness Rooms General Policies
Workout towels are recommended.
Water and Sports drinks (PowerAde & Gatorade) in a plastic re-sealable container or sports
bottle are the only beverages allowed.
Proper athletic attire is required.
Report any injuries or equipment problems to the Instructor.
Personal hand weights are not allowed. Facility hand weights are provided for appropriate
classes, and may only be used at the direction of the Instructor.
Dropping weights is not tolerated.
Please do not touch mirrors.
All Group Fitness equipment is to remain in the Group Fitness Studio and stored properly.
Please clean equipment before leaving class.
Only Wellness and Recreation Center staff is allowed to use the stereo.
Classes are first come, first served. Please come early since class numbers are limited.
All personal items must be stored in the locker room single day-use lockers.
All cell phones and pagers must be silenced.
Plan to complete entire warm up and cool down.
Multiple failures to adhere to the Instructors cues will result in class suspension.
Arrive at least five minutes prior to class to receive directions from the Instructor. Group
Fitness Classes will be closed 10 minutes after the session begins. No entry will be allowed
after this time.
Cycling Studio
In addition to the Group Fitness Rooms General Policies, please adhere to the following in the
Cycling Studio:
All first time riders must attend the cycling orientation prior to the start of class.
Place bike in correct position before leaving class.
Bikes may not be reserved for people who are not present.
Please wipe down the machine, including your seat and hand rails when you are finished.
Towels and cleaning bottles are provided inside the Cycling Studio.
Pool Policies
Swimming is permitted only when a lifeguard is on duty.
You are required to shower before entering the pool.
Please towel off after getting out of the pool and before entering the locker room area.
Acceptable swim attire must be worn by patrons on the deck and in the water. Patrons with
religious concerns regarding modesty may wear clean, covering garments that do not
interfere with their safety in the water.
Hanging on lane ropes or rails is prohibited.
During peak hours, pool patrons must share lanes and circle swim.
Use of rafts, tubes, and other floatation devices is permitted at the lifeguards discretion.
Individuals with open sores, skin rashes, infectious diseases, respiratory infections, or
discharges will not be permitted to enter the pool.
Diving in water, back dives, somersaults, "cannon balls" from the side of the pool or any
other unsafe activities are not permitted.
No running, boisterous, or rough play
Children ages 12 and under must pass the swim test (administered by a Wellness and
Recreation Center lifeguard) in order to swim alone.
Parents or legal guardian may only have two non-swimmers per one adult. A non-swimmer
is considered any child under 12 who has not passed the swimming test.
Spitting, spouting or nose-blowing in the pool is strictly prohibited.
Emergency procedures must be observed. Swimmers must leave the pool area immediately
upon the signal or request of the lifeguard.
Foul or abusive language will not be tolerated.
A patron will be verbally warned for the first offense; the patron will be asked to leave the pool
facility if a second offense occurs.
Lounge Area
The lounge area is an informal use space for Wellness and Recreation Center members to
congregate, watch TV, eat, study, etc.
Food and beverages are allowed in the lounge area.
Vending machines are provided. They should be used at members own risk. If issues
arise with vending machines, the company should be notified for a refund.
Proper attire is required (shirts, shoes, etc.) in the lounge area.
Locker Rooms
Please utilize locker rooms for changing.
Please notify Wellness and Recreation Center Staff immediately of any issues with the locker
rooms.
Showers are available for daily use.
Members must provide their own towels.
Lockers are for single-day use only
Members must provide their own lock & remove it and all belongings at the end of each
day. The facility is not responsible for any items left in lockers or items left unattended in
any area of the facility. Users assume the risk of using facility lockers. The facility will
not replace or provide a refund for any lost or stolen item.
Wellness and Recreation Center staff reserves the right to cut off any locks that are left
on the locker at the end of the day before closing the facility.
The Wellness and Recreation Center Leadership Team recommends leaving all valuables
at home.
Classroom
Classrooms are not intended for drop in use and must be reserved. Please see Facility
Reservation section for more information to utilize these spaces.

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FINAL 2012-2013 Student Handbook

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Student Handbook

Georgia Gwinnett College

Georgia Gwinnett College ...............................................................................................................................7

GGC Housing Policies and Procedures ..............................................................................................36

Student Integrity Process ...............................................................................................................................37

Undergraduate Admissions ............................................................................................................................93

Academic Advisement and Mentoring ..........................................................................................................118

Page Intentionally Blank

GEORGIA GWINNETT COLLEGE (GGC) INFORMATION

WELCOME FROM THE PRESIDENT

CELEBRATING GGC SIGNIFICANT FIRSTS

GGC VISION, MISSION, AND OPERATING PRINCIPLES

Continuous review, assessment, change,

Innovatively integrating technology into

HISTORY OF GEORGIA GWINNETT COLLEGE

2008: Inaugural Commencement Ceremony.

IMPORTANT PHONE NUMBERS

Academic Enhancement Center

Career Development and Advisement Center

Recreation and Intramural Sports

Student Development Services

Student Government Association

Technical Services (TechServ)

FACILITIES AND MAPS

STUDENTS OBSERVANCE OF RELIGIOUS HOLIDAYS

CAMPUS CLOSINGS DUE TO INCLEMENT WEATHER

The New 97.1

EMERGENCY OPERATIONS PLAN

MANDATORY PARTICIPATION IN ALERT NOTIFICATION SYSTEM

7:45 a.m. - 7:00 p.m.

or shop online 24 hours a day.

7:30 a.m. - 7:30 p.m.

Building A Food Court

10:30 a.m. - 11:00 p.m.

10:00 a.m. - 2:30 p.m. and 7:00 p.m. 11:00 p.m.

7:00 a.m. - 2:30 p.m.

Library Caf Jazzmans Caf & Bakery

9:30 a.m. 5:00 p.m.

Student Center Dining Hall

7:30 a.m. 7:30 p.m.

ORGANIZATION STRUCTURE AND CHANGES

STUDENT RIGHTS AND RESPONSIBILITIES

The right to access technology, classrooms, information resources, and instruction in

Adhere to the principles contained in the Honor Statement.

STUDENT CODE OF CONDUCT

Academic Integrity Policy

Faculty Adjudication Process

Reduction of points earned on the assignment

Additional Conduct Regulations

B. Disruption or obstruction of teaching, research, administration or other College activities on or off

A. Possession and/or consumption of alcohol on campus. Exceptions must be approved by the

STUDENT INTEGRITY PROCESS

Initiating the Student Integrity Process

Resolution of the Student Integrity Process

10. Restitution: Reimbursement for a loss caused by the students actions.

of Academic and Student Affairs or his/her designee.

Student Affairs or his/her designee may:

1. The record of the hearing (if available)

STUDENT CODE OF CONDUCT GLOSSARY OF TERMS

STUDENT BEHAVIORAL CONCERNS TEAM POLICY

GEORGIA GWINNETT COLLEGE ETHICS POLICY

STATEMENT OF CORE VALUES

CONFLICT OF INTEREST POLICY

The transaction takes place pursuant to sealed competitive bids.