Job Description

Role
Location
Responsible to
Hours
Salary
Probation

Young Peoples, Family and Communities producer

Rich Mix, 35-47 Bethnal Green Road, E1 6LA
Head of Programming
24 Hours Per Week
20,000 - 22,000 pro-rata depending on experience
6 months

Deadline:
Interview date:

5pm, Monday, 28th September 2015.

During week commencing 5th October 2015.

Role of Young Peoples, Family and Communities producer

Working closely with the Head of Programming, the Young Peoples, Family and
Communities producer is responsible for the smooth running of the artistic programme for
young people, families and the communities that Rich Mix wishes to reach. This dedicated
position will require the producer to be responsible for the relevant events acting as the first
point of contact for artists, promoters and partners.
Rich Mixs Young Peoples, Family and Community programmes are an integral part of our
Arts and Cultural programme of live music, theatre, dance, visual arts, spoken word, comedy,
festivals and special events. Our offer consists of workshops for young people and families;
family festivals; workshops and theatre shows; cultural events for young people and events
hosted by local community organisations.
The Young Peoples, Family and Communities producer will work closely with the Head of
Programming to deliver an increasing offer for local young people, families and community
groups, at the core of the role will be event producing, management and delivery.
The role will have responsibility for the complete delivery of the Young Peoples, Family and
Community events; for managing the relationships with local community groups; for
recruitment and management of Rich Mixs Young Ambassadors programme; for
programming of the annual Rich Mix Youth Takeover Festival. The Young Peoples, Family
and Communities producer will also work closely with Rich Mix marketing and box office
teams to ensure the Young Peoples, Family and Communities activities are promoted fully.
Young Peoples Programme

Programming and project management of major projects to include Augusts Youth

Takeover

Act as first point of contact for partner organisations delivering large scale young
peoples events and community based activities

Management of Rich Mix Youth Ambassadors scheme to include recruitment,

managing meetings, and creating an annual programme of activity.

Management of Youth Programming as directed by Head of Programming, to include

managing partner events including somewhereto, Music for Youth and Grand Union.

Development of Youth Programming by creating new partnerships and networking

Management of Pitch to the Mix programme in partnership with somewhereto

Support with work for local nurseries, primary and secondary schools as identified by
Head of Programming and Schools Officer to include arranging mentoring sessions,
organising ticket offers, marketing our family and young peoples arts offer and
developing new strands and managing regular events of work.

Event Production

Lead producer of all Young Peoples, Family and Communities events to include
Family Sunday activities, youth programmes, workshops (100 plus events per year)
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Scheduling all Young Peoples, Family and Communities producer events on booking
system Artifax.
Producing detailed proposals for events (e.g. timelines, venues, suppliers, legal
obligations, staffing and budgets).
Ensuring legal, health and safety obligations are adhered to
Booking equipment and furniture.
Coordinating and leading on staffing requirements and staff briefings.
Liaising with all Creative Learning artists and programme partners to gather practical
information for their events, to include running orders, technical riders, hospitality
riders, guest-lists, venue layout, parking, arrival times.
Ensuring all practical information required is received in a timely fashion, passed on
to colleagues and completing proformas for all events.
Ensure operations staff are aware of the events requirements at weekly events
meetings to brief technical, front of house and box office staff about events practical
requirements. Responsibility to ensure the events requirements are met
Arranging and meeting with artists where necessary to coordinate all practical
requirements.
Arranging any special one-off requirements such as accommodation, travel, food,
work permits, late licenses, and security.
Attendance at major events on weekends and evenings when required by Head of
Programming.
Liaising with box office, sending sales reports to artists and calculating box office
splits so companies can invoice once the event has finished.
Receiving and signing off invoices within agreed budgets

Data and Reporting

Organise and maintain data collection for all Young Peoples, Family and
Communities activities.
Develop methods for monitoring and evaluating success of Young Peoples, Family
and Communities programming.
Writing reports for funders of our Young Peoples, Family and Communities activities.
Update Rich Mixs Child Protection policy as required.

Additional

Assist wider Rich Mix Team with the promotion of the Young Peoples, Family and
Communities programme to local schools, community organisations as directed by
Head of Programming and Head of Marketing.
Act as first point of contact at Rich Mix for work experience pupils
Support and management of the Arts Assistant Intern as directed by Head of
Programming

Person Specification
To join the team you will need to be positive, be able to multi-task, be able to work
independently and be keen to use your own initiative in an extremely busy arts environment.
Essential skills

Experience in producing large scale, complex events for multiple stakeholders.

Working with peoples at all levels of seniority.
Knowledge of educational frameworks and progression routes
Basic knowledge of Oftsed and Curriculum requirements
Safeguarding knowledge
Ability to capture and evaluate data
Basic technical knowledge for events.
Contracting artists.
Knowledge of risk assessment, food hygiene, equipment hires and health and safety.
Experience of delivering workshops
Good knowledge of East London and Tower Hamlets, ideally with experience of
working in the area
Managing and organising events
A proven track record of working with young people
Up to date knowledge of Child Protection legislation
Experience of working with schools
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IT proficient, especially using Microsoft Outlook, Word and Excel.

A high level of attention to detail.
Ability to work as part of a small team
Ability to multi-task
Must be willing to have a DBS check

Desirable skills

A knowledge and experience of Rich Mixs ethos and programming

The responsibilities and specifications within this job description are not exhaustive and duties
may be added or withdrawn according to Rich Mix's ongoing needs, which will be discussed
with the job holder accordingly and due notice given. If significant changes are identified by
the job holder, these should be raised with the relevant line manager.
To apply, please send a CV and covering letter to Lucy Knight:
Lucy Knight
Rich Mix
35 47 Bethnal Green Road
London
E1 6LA
Or by email to:
Lucy.knight@richmix.org.uk

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