Assignment on Business Writing

Subject Name: Business Communication

Subject Code: BUS 2112

Submitted To:
Md. Kaium Hossain
Assistant Professor
School of Business & Economics (UIU)

Submitted By:
Name
Fyaz Mahbub Rohan
Sudip Kumar Biswas
Md. Musfiqul Islam
Md. Arif Jamal
Al Hakim

ID
114 121 025
114 122 015
111 091 405
111 122 284
111 123 236

Section

UNITED INTERNATIONAL UNIVERSITY

November 07, 2013

Assignment on Business Writing

November 07, 2013

Audience Benefits and the You View

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We regret to announce that the bookstore will distribute free iPods only to students
in classes in which the instructor has requested these devices as learning tools.
Answer: You can receive a free iPod only if you are in class which an instructor
permits these devices in class.
Our safety policy forbids us from renting power equipment to anyone who cannot
demonstrate proficiency in its use.
Answer: Our safety policy forbids you from renting power equipment that has not
been trained on the appropriate equipment.
To prevent us from possibly losing large sums of money in stolen identity schemes,
our bank now requires verification of any large check presented for immediate
payment.
Answer: To prevent you from possibly losing large sums of money in stolen identity
schemes, you will now have to show some identification for any large checks
presented for immediate payment.
So that we may bring our customer records up-to-date and eliminate the expense of
duplicate mailings, we are asking you to complete and return the enclosed card.
Answer: When you complete and return this enclosed card, you can bring your
records up-to-date and eliminate the expense of duplicate mailings.
For just $219 per person, we have arranged a four-day, three-night getaway
package to Orlando that includes hotel accommodations, theme park tickets, and
complimentary breakfasts.
Answer: You can have this great offer of a gateway package that includes hotel
accommodations, pleasure Island tickets, and a complimentary breakfast for just
$139 per person.
We find it necessary to request that all employees complete the enclosed
questionnaire so that we may develop a master schedule for summer vacations.
Answer: When you fill out this enclosed questionnaire, you will receive a master
schedule for summer vacations.
To enable us to continue our policy of selling name brands at discount prices, we
can give store credit but we cannot give cash refunds on returned merchandise.
Answer: To enable us to continue our policy of selling name brands at discount
prices, you could receive store credit but cannot return merchandise nor give back
cash refunds.

Conversational, Professional Tone

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Per your recent e-mail, the undersigned takes pride in informing you that we are
pleased to be able to participate in the Toys for Tots drive.
Answer: As per your recent correspondence, we take pride in informing you that we
will be able to participate in the Toys for Tots drive.
Pursuant to your message of the 15th, please be advised that your shipment was
sent August 14.
Answer: With reference to your message of the 15th, please be advised that your
shipment was dispatched on the 14th August.
Yo, Jeff! Look, dude, I need you to pound on Ramona so we can drop this budget
thingy in her lap.
Answer: Hey Jeff!, I need you to discuss this budget issue with Ramona so that she
can handle it
BTW, Danika was totally ticked off when the manager accused her of ripping off
office supplies. She may split.
Answer: Did you hear that Danika was totally upset with the Manager when he/she
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Assignment on Business Writing

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November 07, 2013

accused her of stealing office supplies. She may resign from her job.
He didnt have the guts to badmouth her 2 her face.
Answer: He did not have the courage to criticize her to her face.
The undersigned respectfully reminds affected individuals that employees desirous
of changing their health plans must do so before November 1.
Answer: The undersigned respectfully reminds all affected employees that if they
wish to change their health plans, they must do so before November 1.

Positive and Courteous Language

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Employees are not allowed to use instant messaging until a company policy is
established.
Answer: When a company policy is established, employees will allowed to use
instant messaging.
We must withhold authorizing payment of your consultants fees because our CPA
claims that your work is incomplete.
Answer: When our CPA agrees that your work is incomplete, we will authorize
payment of your consultants fees.
Plans for the new health center cannot move forward without full community
support.
Answer: With full community support, plans for the new health center can move
forward.
This is the last time Im writing to try to get you to record my October 3 payment of
$359.50 to my account! Anyone who can read can see from the attached
documents that Ive tried to explain this to you before.
Answer: Please record my October 3 payment of $359.50 to my account. Ive tried to
explain this in the attached documents.
Although you apparently failed to read the operators manual, we are sending you
a replacement blade for your food processor. Next time read page 18 carefully so
that you will know how to attach this blade. 40.
Answer: We are sending you a replacement blade for your food processor. Please
read the operators manual, page 18, to carefully attach this blade.
Everyone in this department must begin using new passwords as of midnight June
15. Because of flagrant password misuse, we find it necessary to impose this new
rule so that we can protect your personal information and company records.
Answer: In order to protect your personal information and company records, can I
ask everyone in this department to begin using new passwords as of midnight June
15.

Inclusive Language
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Every employee must wear his photo ID on the job.

Answer: Every employee must wear his or her photo ID on the job.
Media Moguls hired Sheena Love, an African American, for the position of project
manager.
Answer: Media Moguls hired Sheena Love, an American, for the position of project
manager.
A skilled assistant proofreads her bosss documents and catches any errors he
makes.
Answer: A skilled assistant proofreads THEIR bosss documents and catches any
errors THEY make.
The conference will include special excursions for the wives of executives.
Answer: The conference will include special excursions for the SPOUSES of
executives.
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Assignment on Business Writing

November 07, 2013

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Serving on the panel are a lady veterinarian, a female doctor, two businessmen,
and an Indian CPA.
Answer: Serving on the panel are a veterinarian, a doctor, two businesspeople, and a
CPA.

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The salary we are offering is equal with remuneration for other managers.
Answer: The salary we are offering is in line with salaries of other managers
To expedite ratification of this agreement, we urge you to vote in the affirmative.
Answer: To hasten the acceptance of this agreement, we urge you to vote 'yes'.
In a dialogue with the manager, I learned that you plan to terminate our contract.
Answer: In speaking with the manager, I learned that you plan to end our contract.
Did the braking problem materialize subsequent to our recall effort?
Answer: Did the braking problem appear after our recall effort?
Pursuant to your invitation, we will interrogate our agent.
Answer: As you have requested, we will question our agent.

Plain English and Familiar Words

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