Professional Documents
Culture Documents
Manual
compiled by the
Edition: 2010
Right Worshipful Brother Lawrence K. Fielden
Page 2 of 96
Grand Secretary
Edited and Compiled by Brother Robert M. Wolfarth
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Table of Contents
Section
Page
FORWARD.........................................................................................................................................5
DUTIES OF THE SECRETARY.............................................................................................................7
LODGE MINUTES..............................................................................................................................8
LODGE RECORDS..............................................................................................................................9
AMENDMENTS TO THE GRAND LODGE CODE................................................................................14
ANNUAL RETURNS.........................................................................................................................15
LIST OF MEMBERS..........................................................................................................................17
ELECTION CERTIFICATE..................................................................................................................18
PERSONNEL CARDS/FORM 15.........................................................................................................19
NON-AFFILIATED MASONS.............................................................................................................20
APPLICATIONS FOR THE DEGREES..................................................................................................21
SUGGESTIONS TO INVESTIGATING COMMITTEE ..............................................................................23
COURTESY WORK DEGREES AND COACHING................................................................................24
APPLICATIONS FOR AFFILIATION ....................................................................................................25
AFFILIATION: PLURAL MEMBERSHIP WITH OTHER LODGES ..........................................................26
AFFILIATION TO TRANSFER MEMBERSHIP ......................................................................................27
PETITION FOR ADVANCEMENT........................................................................................................28
LIFE MEMBERSHIP..........................................................................................................................29
DIMITS OF MEMBERS.....................................................................................................................30
I. Outright Termination of Membership.................................................................................30
II.
Termination of Membership After Affiliation with Another Lodge................................30
SUSPENSION FOR NON-PAYMENT OF DUES (NPD)........................................................................31
RENUNCIATION...............................................................................................................................32
SUMMONS.......................................................................................................................................33
WAIVERS OF JURISDICTION............................................................................................................34
RESTORATION.................................................................................................................................36
HIRAM AWARD...............................................................................................................................37
HONORS AND MEMORIAL ROLL .....................................................................................................38
WIDOWS PINS.................................................................................................................................39
DISPENSATIONS..............................................................................................................................40
LODGE INSURANCE........................................................................................................................41
DUTIES OF THE TREASURER...........................................................................................................42
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Table of Forms
Form
Page
GLAREP FORMS
CERTIFICATE OF INSTALLATION OF OFFICERS OF A LODGE............................................................44
ANNUAL RETURN...........................................................................................................................45
PAST MASTERS AND PLURAL MEMBERS........................................................................................46
DEGREES SINCE LAST RETURN......................................................................................................48
SUSPENSIONS, DEMITS, DEATHS.....................................................................................................50
COURTESY WORK...........................................................................................................................52
RECAPITULATION SHEET................................................................................................................53
FINANCIAL STATEMENT..................................................................................................................54
SECRETARIAL FORMS
APPLICATION FOR CGS PLURAL MEMBERSHIP...........................................................................56
APPLICATION FOR CGS TRANSFER MEMBERSHIP.......................................................................57
BY-LAW AMENDMENT....................................................................................................................58
CERTIFICATE OF PROXY APPOINTMENT CREDENTIALS..................................................................59
CERTIFICATES FOR REPRESENTATIVES TO THE GRAND LODGE......................................................60
CGS PLURAL MEMBERSHIP........................................................................................................61
CGS TRANSFER MEMBERSHIP....................................................................................................63
DEMIT.............................................................................................................................................65
FINAL SUSPENSION LETTER...........................................................................................................66
FORM 15.........................................................................................................................................67
IMMINENT SUSPENSION..................................................................................................................68
IMMINENT SUSPENSION OTHER JURISDICTION............................................................................69
APPOINTMENT TO COMMITTEE OF INVESTIGATION........................................................................70
LODGE FINANCIAL REPORT............................................................................................................72
MINUTES EA...............................................................................................................................73
MINUTES FC................................................................................................................................75
MINUTES MM.............................................................................................................................77
MINUTES STATED MEETING........................................................................................................79
NOTICE OF ELECTION TO AFFILIATE...............................................................................................80
NOTICE OF ELECTION TO RECEIVE THE DEGREES..........................................................................81
PETITION FOR ADVANCEMENT........................................................................................................82
PETITION FOR DISPENSATION TO FORM A NEW LODGE.................................................................83
PETITION FOR RESTORATION..........................................................................................................84
RECOMMENDATION OF A PETITION TO FORM A NEW LODGE........................................................85
RENUNCIATION...............................................................................................................................86
REQUEST TO CONFER DEGREES.....................................................................................................87
REQUEST TO CONFER DEGREES OTHER JURISDICTION...............................................................88
RESOLUTION AUTHORIZING PROXY APPOINTMENT.......................................................................89
SUMMONS.......................................................................................................................................90
WAIVER OF JURSIDICTION..............................................................................................................91
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FORWARD
Dear Brother Secretary,
You have been elected or appointed Secretary of your Lodge. Congratulations!
There are few offices which are more critical to the smooth operation of the
Lodges daily activities.
By accepting the office of Secretary, you have assumed a solemn obligation to
every member thereof. In addition you have pledged yourself to the faithful
performance of specific duties and the discharge of definite responsibilities.
The Secretary is usually a repetitive or continuing officer, therefore it is of
the utmost importance that he have a thorough knowledge of our Masonic
Laws and procedures, because he will frequently find the various Masters,
from year to year, relying and depending upon his knowledge and seeking his
assistance. As Secretary, however, you should always keep in mind that it is
your duty to conform to the requests and/or directions of the Master, who is
the chief executive officer in all matters pertaining to the Lodge.
The purpose of this Guide is to assist the Lodge Secretary in the performance
of the mechanics of his office by incorporating herein what, hopefully, will be
answers to the many questions which may arise with respect to your work as
Lodge Secretary. We sincerely hope that each Secretary will find this Guide a
valuable aid in making his job more effective and less arduous. We would also
call your attention to the fact that your Grand Lodge Office is always available
to further assist you should the need arise.
In addition to your prescribed duties 1, a summary of suggested commendable
characteristics which every Secretary should develop and adopt are as follows:
1.
2.
3.
4.
5.
6.
7.
8.
9.
10. Remember that whatever is recorded becomes valuable history in the years
which follow.
11. Store all Lodge records in a secure and, if possible, fireproof place.
12. Maintain a good relationship with the Grand Secretary's office by
answering correspondence promptly and submitting the required reports
and returns on a timely basis.
1
Lawrence K. Fielden
Grand Secretary
LODGE MINUTES
Lodge minutes are vital to recording the everyday Lodge activities and should
be given special attention. They should be concise, accurate, and detailed
enough that future Lodge historians can glean meaningful history from the
minutes. Donations to the Lodge, special awards, Lodge repairs, and building
improvements should be included with appropriate background. Some Lodges
sacrifice meaningful minutes for brevity because they cannot or will not
tolerate listening to lengthy minutes. This is a grave disservice to Lodge
history. Minutes should be concise and yet still cover the events and actions of
the Lodge.
Proper Lodge minute decorum should be followed as it pertains to the
performance and recording of Lodge ritual work. Careful reading of the
following section will provide excellent insight.
Communications from the Grand Master MUST be read at the first regular
meeting after receipt, and recorded in full in the Minutes of that meeting. 4
Minutes should designate the meeting as Regular or Special as the case may
be. Lodge meetings are called meetings, while those of the Grand Lodge are
called communications.
The Grand Master opens a Lodge in ample form. His Deputy in due form. A
Worshipful Master in form. Thus, most of your meetings will be opened and
closed in form.
If during the meeting the Grand Master or an elective Grand or an elective
Past Grand Officer from a sister Grand jurisdiction, or a distinguished Mason
from abroad visits the Lodge, state the particulars of his reception and a
synopsis of the addresses delivered on the occasion, etc.
LODGE RECORDS
From time to time the question arises as to which records and papers of the
Lodge must be retained and which may be disposed of. To a great extent this
will vary depending upon the individual Secretary and the amount of file
drawer space and storage space he has available to him.
Certain records and documents, especially those which are considered to be
Lodge property must be kept on a permanent basis. Others might be
considered as being only of temporary importance and could be disposed of
after a period of a few years, while still others which have no continuing or ongoing value after they have received appropriate attention, and where they are
not required for possible future reference, may be disposed of almost
immediately.
It is suggested that those records and papers appropriate to destroy should be
disposed of by burning or shredding. Using this method precludes the
possibility of any confidential or private lodge matters being exposed to the
view of noninterested persons.
It is suggest that a file folder be set up and maintained for every member and
candidate. These folders might be kept in an active and inactive file, such files
to be stored in a fire-resistant cabinet. In each member folder would be kept
the application, demit, discontinuance or other document by which that
member transferred to or came from another lodge. Any correspondence
applying to such a member which contains information of a future value should
also be kept in the member's file folder such as that pertaining to awards,
newspaper recognition, etc. When a member becomes inactive (death, demit,
suspension, etc.) his membership or ledger card, and Form 15, could also be
transferred to his file folder and the file folder then transferred to the inactive
file.
It is further suggested that any documents or correspondence of future value
pertaining to such applicant or candidate be kept therein.
The table on the following pages is provided for your guidance.
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TYPE OF RECORD
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Annual Returns.................................................................................................permanent
Insurance
Accident Claims....................................................................................................10 years
Accident Reports..................................................................................................10 years
Active Policies.........................................................................................................8 years
Expired or Canceled Policies..................................................................................8 years
Bid Proposals....................................................................................................permanent
Lodge Books
Minutes.............................................................................................................permanent
Tyler's Register.................................................................................................permanent
Roll Book (Personnel Register).........................................................................permanent
By-Laws and Approved Amendments....................................................................permanent
Mailing Permits........................................................................................................active life
Postage Meter Statements...........................................................................................2 years
Registered Mail Receipts for Members.................................................................permanent
Registered Mail ReceiptsMiscellaneous..........................................active life plus 3 years
Rejection for Membership Notices........................................................................permanent
Sojourner Funerals
Correspondence......................................................................................................2 years
Printed Memorials..................................................................................................2 years
Standing Resolutions..............................................................................................permanent
Adopted by The Lodge......................................................................................permanent
Adopted by The Lodge, Approved by Grand Lodge.........................................permanent
BUILDINGS PROPERTY AND EQUIPMENT
Deeds and Titles.....................................................................................................permanent
Mortgage..................................................................................................................active life
Damage Reports...........................................................................................................7 years
Depreciation Schedules..........................................................................................permanent
Maintenance and Repair Records..............................................................................10 years
Tax Records.............................................................................................................permanent
Equipment Bill of Sale, or Purchase......................................................................permanent
Equipment or Property Lease Records..................................................................permanent
EMPLOYEES (Paid)
Accident Reports and Injury Claims.............................................10 years after termination
Employee Files and Service Record.......................................................................permanent
Pay Checks-Canceled....................................................................................................7 years
Payroll Correspondence...............................................................................................3 years
Payroll Journals/Ledgers............................................................................................20 years
Social Security Records and Taxes........................................................................permanent
Workers Compensation Claims............................................7 years after disposition of case
Withholding Exemption Certificates (W-4).....................................2 years after superseded
W-2 Forms.....................................................................................................................4 years
GRAND LODGE ANNUAL COMMUNICATIONS
Announcements, Information, etc............................................................................active life
Biography of proposed Junior Grand Warden.........................................................active life
Expense Reports.........................................................................................................optional
Proceedings............................................................................................................permanent
Reports, Grand Master, Grand Orator, etc.................................................................optional
Resolutions, Advance Notice....................................................................................active life
INVESTMENTS AND SECURITIES
Stocks, Bonds, and other Securities...................................................active life plus 6 years
Stocks, Bonds, and other SecuritiesCanceled..........................................................3 years
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ANNUAL RETURNS
Two copies of these forms are sent to you on which to make your Annual
Return to Grand Lodge. It is the duty of the Lodge to transmit to the Grand
Secretary on or before January 10 of each year its Annual Returns, covering a
period of January 1, to December 31, inclusive, in such form as the Grand
Secretary shall provide, which shall embrace a list of officers and members,
whose names must be given in full, of initiations, passings, raisings,
admissions, demissions, suspensions, expulsions, restorations and deaths, with
their respective dates, together with such other matters as the Grand
Secretary may require, which returns shall be signed by the Master and
Secretary and attested under the seal of the Lodge; and with such annual
returns it shall pay to the Grand Secretary all sums due Grand Lodge. 5 No
Lodge shall be entitled to representation in Grand Lodge unless the provisions
prescribed in this section have been complied with, and if a Lodge fails or
refuses to comply with them for two successive years its charter shall be
subject to forfeiture as provided in the Grand Lodge Code of regulations. 6
When using these forms, please type or print information LEGIBLY.
From the cards (Form 15) on which you report to the office of the Grand
Secretary all changes in membership that occur in your Lodge, in conjunction
with the Annual Return, a record is maintained in Grand Lodge office of all
members in this jurisdiction, as provided for under GLC, Sec. 2-2-4. To keep
such records current and accurate, the cooperation of all Lodge Secretaries is
necessary and urgently requested.
The Annual Returns forms consist of the following:
LIST
OF
MEMBERS
The Grand Lodge sends to each Lodge Secretary a list of the Lodge's
members, in alphabetical order, as held in the Grand Lodge Record, and asks
the Lodges to update the list and return it, making any additions, spelling
corrections, and deletions required. Cross out names to be deleted with a
yellow marker, and note the appropriate reason to the side, i.e., death, NPD,
etc. Type or write names to be added in red pencil or ink, with appropriate
reason noted, i.e., new MM, affiliated, dual membership, etc.
CERTIFICATE OF INSTALLATION
(GLAREPIN F ORM)
OF
OFFICERS
OF A
LODGE
The GLAREPIN Form is a list of the new Lodge elected officers, phone
numbers, e-mail and mailing addresses. Show names in full; include ZIP
codes in addresses. Transmit this information to the Grand Lodge Secretary
no later than five days after these officers have been installed.
This is a list of the current year's officers, elected and appointed. Forward
one copy to the Grand Secretary, and keep one on file with the Lodge.
PAST MASTERS
AND
All living Past Masters (in the order of their seniority in office), dual/plural
members, members who affiliated this year, and members who were
reinstated this past year should be listed on the page indicated. Please
indicate any Past Masters, and give name of Prime Lodge and other Lodge(s).
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LIST OF MEMBERS
A Grand Lodge computer listing of your Lodge membership is provided
annually by the Grand Lodge office for your convenience.
Please correct misspelled names on this list and return the corrections to the
Grand Lodge office, or correct them in the ROLLS system. Cross out names to
be deleted with a yellow marker, and note the appropriate reason to the side
(deceased, NPD, etc.). Write names to be added in red (pencil or ink), with
appropriate reason noted to the side (affiliated, plural, etc.).
Page 18 of 96
ELECTION CERTIFICATE
Each November, every Lodge Secretary is asked to certify the election and
installation of officers for his Lodge. This is done by filling out the election
certificate and returning it to the Grand Lodge Secretary no later than five
days after the installation of officers. If all officers are not installed for some
reason, so indicate. Write or type all given names in full.
Page 19 of 96
PERSONNEL CARDS/FORM 15
Each Secretary is to maintain a file of Form 15s, one for each member. Send a
new Form 15 to the Grand Secretary each time a new Master Mason is
declared proficient in his MM catechism. Whenever a change of address occurs
thereafter, send a new Form 15 to the Grand Secretary. And finally, at the
death, suspension, or demit of a member, appropriately annotate the final
Form 15 and send it to the Grand Secretary.
Rather than requesting Form 15s for each address change, the Grand
Secretary is receptive to receiving a quarterly address change update. This
will conserve forms and is simpler for the Lodge Secretary. It is also important
to note that if you enter all of the appropriate information into the ROLLS
system on-line in a timely manner for each update listed above, submitting a
Form 15 is not necessary for these activities.
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NON-AFFILIATED MASONS
It is contrary to the spirit and precepts of Masonry for a Mason not affiliated
with a Blue Lodge to reside within the jurisdiction of a Lodge without making
an effort to become a member thereof. 7
The following text shall be printed on the back of each demit granted in this
jurisdiction:
A non-affiliated Mason sojourning in this Grand jurisdiction shall have the
privilege of visiting Lodges for a period of six months. Unless such nonaffiliate shall petition some Lodge for membership within thirty days
thereafter, and if rejected shall contribute to some chartered Lodge in this
Grand jurisdiction its regular dues, he shall be debarred from Masonic
rights and privileges as follows:
FIRST
7
8
10
Page 22 of 96
Any candidate for the three degrees who has been rejected in a Lodge in this
jurisdiction may renew his application, after the expiration of six months from
the date of such rejection, to the same Lodge, or to any other if he has resided
within its jurisdiction the lawful length of time.
Any member of a Lodge of this jurisdiction may raise well-grounded objections
to the initiation or advancement of candidates in such Lodge. An objection to
the advancement of an Entered Apprentice or a Fellow Craft, when made by a
Mason who is not a member of the Lodge, will not be considered valid unless
the objector prefers charges. 15
If any member of the Lodge shall express to the Master any objection to the
initiation of a candidate, even after such candidate shall have been elected,
such objection shall be respected, nor shall the objector's reasons be
demanded by the Master or the Lodge, or his name be made known. The fact of
the objection shall be entered in the Minutes, and shall be the equivalent of a
negative vote. The fee accompanying the petition shall immediately be
returned to the petitioner with a notice of his rejection. 16
15
16
17
18
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22
23
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24
25
LIFE MEMBERSHIP
A life membership may be conferred by any Lodge in this jurisdiction upon
members thereof who shall have regularly paid dues to the Lodge for a period
of twenty-five years, or upon those who, in the judgement of the Lodge, have
rendered valuable services to the fraternity. Any life member of a Lodge is
entitled to a duly authenticated certificate, showing such life membership and
shall also be issued an annual dues card. 26
26
DIMITS OF MEMBERS
I.
Dimits can be issued to Master Masons only. They are not issued to Entered
Apprentices or Fellow Crafts. Entered Apprentices and Fellow Crafts can only
be issued a Waiver of Jurisdiction.
An application for demit shall be made in person, in open Lodge, or by written
application, presented at a regular meeting of the Lodge. If the applicants
dues are paid and there are no charges pending against him, the demit shall
be granted. If these two requirements are met, the Lodge Secretary merely
announces that he has received a request for a demit from the member, his
dues being paid and no charges being pending against him, and the Master
will charge the Secretary to so issue the demit forthwith. There is no
discussion on the matter and there is no vote taken by the members present at
the stated meeting. The issuance of the demit is automatic. It is recorded in
the minutes, reported to the Grand Secretary on Form 15 (or in ROLLS)
immediately, and is included in the Annual Report.
The Secretary will fill out the Demit Certificate. It is signed by the Worshipful
Master and himself, and then sent to the Grand Secretary for his signature and
the seal of the Grand Lodge.
The brother so demitted shall be entitled to a certificate, but should the
Secretary neglect to furnish it, such neglect shall not invalidate the joint
action of the applicant and the Lodge. 27
II.
of the Certificate of Good Standing, stamp it with the Lodge Seal, request a
demit, and forward it to the applicants home Lodge, who will then issue the
demit, thus effecting the transfer of membership without the loss of service
time.
WARNING: Should the applicant first obtain a demit from his home Lodge,
then, apply for affiliation, and by some quirk of fate be rejected, he would no
longer be a Mason until such time as he could successfully affiliate with
another Lodgeresulting in a break of service.
Page 32 of 96
28
RENUNCIATION
Any Mason in this jurisdiction, having been identified as having an association
with an organization pretending to be a Lodge of Free and Accepted Masons,
and in fact being a clandestine organization/Lodge not recognized by this
Grand Jurisdiction as regular, will immediately upon being apprised of such
fact, fill out a Renunciation form and file it with his Lodge and the Grand
Secretary.
Page 34 of 96
SUMMONS
Every Summons issued by a chartered Lodge shall be written or printed,
attested by the seal of the Lodge, and signed by the Master and the Secretary.
It shall be served either personally or by registered mail, except as provided in
the Trial Code. The Master shall in every case require due return to be made
upon each Summons of the service thereof.
No general summons shall be issued except for the purposes of importance to
the Lodge or to Masonry.
Every Mason shall faithfully obey, if within his power, a Summons issued by a
Lodge and duly served upon him. For a failure to do so shall be liable to
discipline in the manner provided by law, unless excused for reasons
satisfactory to a majority of the members present at a regular meeting of the
Lodge. 29
29
WAIVERS OF JURISDICTION
A petition for advancement from Entered Apprentice, or Fellow Craft, received
by a Lodge other than the one which received the original petition, shall be
accompanied by a duly authenticated certificate of Waver of Jurisdiction from
the original Lodge receiving the petition for the degrees; provided that no
Lodge can receive such a petition unless the applicant is a resident of its
territorial jurisdiction at the date of the petition. 30
Such written consent either with respect to a petition for the degrees or for
advancement shall constitute a permanent relinquishment of jurisdiction over
the individual involved in favor of the Lodge to which such consent is given
only in the event that such last mentioned Lodge shall within six months
thereafter receive and act favorably on such petition. 31 As Entered Apprentices
and Fellow Crafts are not members of a Lodge, they cannot be given dimits.
They may; however, be granted a certificate, or waiver of jurisdiction, showing
their status in the Lodge. 32
A Waiver of Jurisdiction is nothing more than a conditional release granted by
Lodge action to an Entered Apprentice, or Fellow Craft Mason of that Lodge
who desires to complete his degree work in some other Lodge within or
without the Jurisdiction of Utah. The Entered Apprentice or Fellow Craft must
request the Waiver in writing and present it for his Lodges action at a stated
meeting. If granted, it becomes the official notice to the designated Lodge that
it is authorized to receive the application of such Entered Apprentice or Fellow
Craft. Waivers are issued only to candidates, not to members, and they apply
only to the release of control exercised by a Lodge over its own candidates.
When a Lodge issues a Waiver of Jurisdiction to a candidate, it permits the
candidate the privilege of transferring to another Lodge for the completion of
his degree work if elected in the other Lodge and thus become a member
thereof.
It should be understood that the Lodge in which a candidate is initiated
(excluding a courtesy initiation) gains and maintains jurisdictional control over
the candidate as long as he remains an Entered Apprentice or Fellow Craft.
Consequently, a waiver of jurisdiction may only be granted by action of the
Lodge at a Stated Meeting. A favorable majority vote of those members
present at the Stated Meeting is required to grant the waiver, and the waiver
must designate the specific recognized Lodge to whom it is being directed.
The Waiver of Jurisdiction, once issued, permits the designated Lodge to act
upon the application of the candidate. If the designated Lodge elects the
candidate, the Secretary must immediately inform the Lodge that issued the
Waiver that the candidate has been elected. If the candidate's fees and
contributions were not previously forfeited, the Lodge granting the Waiver
would issue a check, in the name of the candidate, for the amount his Lodge
charges for the unconferred degree or degrees. The check would be forwarded
to the Secretary of the electing Lodge for transmittal to the candidate.
GLC, Sec. 3-7-5.
GLC, Sec. 3-7-6.
32
GLC, Sec. 3-10-3.
30
31
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33
RESTORATION
Any member suspended who shall thereafter desire to become reinstated may
do so by submitting a Petition for Restoration after Suspension for NonPayment of Dues, accompanied by the arrearage due at the time of his
suspension. He may also be reinstated if such arrearage is remitted by the
Lodge. In the event of his rejection, the amount of arrearage paid by him will
be refunded. 34
Immediately after the meeting wherein the candidate is elected to be restored,
the Secretary will so notify the Grand Secretary. 35
34
35
HIRAM AWARD
The Hiram Award is the official recognition of a Brother by his own Lodge for
his devoted service to that Lodge and to Masonic Principles in general. It is
intended for the Brother who, year after year, displays his devotion without
receiving special recognition or special honor.
The Brother who has been selected as a Hiram Award recipient is being
singled out as your individual Lodge's choice. This is the highest honor which
can be bestowed upon a member that has unselfishly given of his time, talents
and energy for the betterment of his Lodge and Freemasonry. The real warmth
and pleasure of being chosen for this special honor is most satisfying, because
it comes directly from the Brethren and friends he has accumulated within his
community.
Each dedicated Brother who is selected for this honor, deserves individual
recognition for his numerous years of devoted service. He has earned a few
moments in the spotlight of fame and honor; therefore, it should be conducted
in a most dignified manner. This should be a special night for the honoree and
no other awards or activities should be planned for the evening. It is dedicated
to the honoree only.
Under no circumstances should there be more than one Award given within a
Lodge in any one night, and the Award should be restricted to no more than
one per year. In this manner it becomes that much more prestigious. It is also
not required that a Hiram Award be given every year. This Award should only
go to those most deserving of it, not because the Master wants to have a
Hiram Award presented during his year.
Secret presentations are not recommended. This deprives a Brother from
inviting his friends and family, those besides Masonry who are most important
to him. It could also have serious consequences if the Brother has any
unknown medical problems.
The dinner should he special; not just the regular roast beef and green beans.
The ceremony should likewise be special, and held in the Lodge room, not in
the dining room. It may be necessary to bring chairs from the dining room to
accommodate special guests. A good public address system in the Lodge is
very important; if unavailable, speakers should speak loud enough to be heard.
Remember, the Lodge is where your honoree took his first step as a Mason and
where he had the honor of being made a Master Mason.
The Hiram Award Certificate must be requested from the Grand Secretary's
office at least one month prior to the presentation date. This will allow the
Grand Lodge Office to process the order, and your Hiram Award Committee to
receive and properly inscribe the Certificate. The request must include $3.00
and a brief history of the honoree.
It is imperative that all Lodges send to the Grand Lodge Public Relations
Committee the name of the Lodge presenting the award, the name of the
recipient, including his age, years in Masonry, news events of the evening, and
a single 3.5x5 photograph which will be placed in a book and recorded. Please
type all information being sent.
Each Lodge should have in its file a copy of the Rules, Qualifications and
Page 39 of 96
Page 40 of 96
36
WIDOWS PINS
Widows Pins are provided by some Lodges to the wives of Master Masons who
have died. Widows pins may be presented to the widow of a Master Mason, by
the Worshipful Master, on behalf of the Lodge. He will explain to her the
significance of the pin. The pin may be obtained from McCoy 37 or some other
reputable Masonic supply house.
The Worshipful Master should, wherever possible, present the widow with this
pin. He should at that time explain the significance of the pin, and what it
could mean to her.
37
http://www.macoy.com/
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DISPENSATIONS
Certain activities of a Lodge require special dispensation to be granted by the
Grand Master prior to their initiation. The following are examples.
Dispensation to change date of stated meeting. 38
Dispensation to hold a special election for lodge officers. 39 In case any
Lodge shall fail to hold the election as set forth in the Grand Lodge Code
(GLC) an election may be held on another date upon dispensation granted
by the Grand Master.
Dispensation to open lodge in other than regular meeting place. 40
Dispensation to form a new lodge. 41
Seven or more Master Masons in good standing, one of whom must be a Past
Master, may petition for a Dispensation to form a new Lodge. 42
The Grand Master shall, during the recess of the Grand Lodge, have the
following more defined power and authority: He may grant such dispensations
as may be applied for in accordance with the laws of the Grand Lodge. 43
Application to the Grand Master for dispensation may emanate from a Lodge at
a regular meeting by a majority vote of the members voting, or may emanate
from the Master, and may be signed by either or both the Master and
Secretary. The application shall set forth fully and clearly the necessity for the
requested dispensation. Every dispensation shall be entered in the minutes of
the Lodge at the first regular meeting after its receipt. 44
GLC,
GLC,
40
GLC,
41
GLC,
42
GLC,
43
GLC,
44
GLC,
38
39
Sec. 3-3-1.
Sec. 3-4-3.
Sec. 3-3-3.
Sec. 2-7.
Sec. 2-7-1.
Article XII.
Secs. 3-13-1, 3-13-2.
Page 43 of 96
LODGE INSURANCE
It is the duty of every Lodge to have its Temple, furniture, and paraphernalia
insured against loss by fire, and the amount of such insurance shall be given in
the Annual Returns of the Lodge.
Each Lodge shall provide a vault or fire-proof safe for its records, and if unable
to make such a provision, its records and other valuable papers shall be kept
in some place which will secure them against burglary and fire. 45
45
46
FORMS
Page 46 of 96
Lodge
F. & A. M. of Utah
Office:
Street Address:
E-Mail:
City:
State:
Home Phone:
Work Phone:
Worshipful Master
Zip:
Cell Phone:
Full Name:
Office:
Street Address:
Senior Warden
E-Mail:
City:
State:
Home Phone:
Work Phone:
Zip:
Cell Phone:
Full Name:
Office:
Street Address:
Junior Warden
E-Mail:
City:
State:
Home Phone:
Work Phone:
Zip:
Cell Phone:
Full Name:
Office:
Street Address:
Treasurer
E-Mail:
City:
State:
Home Phone:
Work Phone:
Zip:
Cell Phone:
Full Name:
Office:
Street Address:
Secretary
E-Mail:
City:
State:
Home Phone:
Work Phone:
day of
Zip:
Cell Phone:
, 20
The Brethren elected and installed as Worshipful Master, Senior Warden, and Junior Warden are
entitled to represent this Lodge at the Annual Communication of the Most Worshipful Grand Lodge
of Utah, to be held on the 5 th Monday of the new year.
Given under my hand and seal of the above Lodge on this the
day of
, 20
SECRETARY
[seal]
Page 47 of 96
ANNUAL RETURN
FOR THE CALENDAR YEAR 20
Hall of
Lodge
F. & A. M. of Utah
of the month at
AM or PM
time
name of Temple
Office:
Worshipful Master
Full Name:
Office:
Senior Warden
Full Name:
Office:
Junior Warden
Full Name:
Office:
Treasurer
Full Name:
Office:
Secretary
Full Name:
Office:
Senior Deacon
Full Name:
Office:
Junior Deacon
Full Name:
Office:
Senior Steward
Full Name:
Office:
Junior Steward
Full Name:
Office:
Chaplain
Full Name:
Office:
Marshal
Full Name:
Office:
Tyler
Full Name:
Office:
Organist
Full Name:
Page 48 of 96
Hall of
Lodge
Given Name
Year
Surname
Given Name
HONORARY MEMBERS
Surname
Given Name
Title (note
if PM)
Page 49 of 96
Year
DUAL/PLURAL MEMBERS
Surname
Given Name
Title (note
if PM)
Given Name
Title
(note if
PM)
Affiliation
Date
Given Name
Title
(note if
PM)
Reinstatement
Date
Page 50 of 96
Remarks
Date
Raised
Date of
Birth
Hall of
Lodge
Given Name
Initiation
Date
Passing
Date
Raising
Date
Page 51 of 96
Raising
Date
Nativity
(City & State)
Occupation
ENTERED APPRENTICES
ENTERED APPRENTICES AT END OF THIS YEAR
Date
Surname
Given Name
Conferred
Surname
Reason
FELLOW CRAFTS
FELLOW CRAFTS AT END OF THIS YEAR
Date
Surname
Given Name
Conferred
Surname
Page 52 of 96
Reason
Hall of
Lodge
Given Name
Suspension
Date
Cause of Suspension
Given Name
Demit
Date
Page 53 of 96
Given Name
Date of
Birth
Date of
Death
Page 54 of 96
Place of Burial
Hall of
Lodge
Given Name
EA
Dates Conferred
FC
MM
Given Name
Date of
Death
Funeral
Date
Place of Burial
Page 55 of 96
RECAPITULATION SHEET
FOR THE CALENDAR YEAR 20
Hall of
Lodge
F. & A. M. of Utah
Deduct Loses by
Deaths:
Demissions:
Suspensions NPD:
Expulsions:
Affiliations/Plurals:
Total Deductions:
Reinstatements:
Total numbers to account for:
Page 56 of 96
Hall of
Lodge
FINANCIAL STATEMENT47
Assets
Lodge Property:
Real Estate:
Lodge Building:
Lodge Equipment:
Other (itemize):
Liabilities
Mortgage on Property:
Bonds Payable:
Notes Payable:
Accounts Payable:
Rent Payable:
Interest Payable:
Other (itemize):
Investments:
Other Assets:
Total:
Total Liabilities:
NET WORTH
Total Assets from Above:
Checking Account:
Savings Account:
CD(s):
Accounts Receivable:
Total Assets:
Total Liabilities:
Net Balance (assets minus liabilities):
47
We hereby certify that the foregoing report is correct to the best of our knowledge and belief.
WORSHIPFUL MASTER
SECRETARY
[lodge seal]
Page 58 of 96
APPLICATION
FOR A
Lodge
, F&AM of Utah:
Brethren,
I hereby apply for a certificate that I am in good standing and not in arrears for dues, nor under charges,
nor indebted in any official capacity to this Lodge, for the purpose of obtaining plural membership with
Lodge
located at
Fraternally yours,
SIGNATURE IN FULL
APPLICATION
FOR A
TRANSFERRING MEMBERSHIP
, Utah
, 20
Lodge
, F&AM of Utah:
Brethren,
I hereby apply for a certificate that I am in good standing and not in arrears for dues, nor under charges,
nor indebted in any official capacity to this Lodge, for the purpose of transferring my membership to
Lodge
located at
Fraternally yours,
SIGNATURE IN FULL
Page 60 of 96
BY-LAW AMENDMENT
Lodge
Given under my hand and seal of the above Lodge on the day last written above.
SECRETARY
[seal]
Page 61 of 96
day of
currently serving as
, 20
Page 62 of 96
Lodge
Lodge
SECRETARY
[seal]
Page 63 of 96
Hall of
Lodge
Lodge
, F. & A.M.
Brethren:
in this Lodge; his dues are paid up to the date of this Certificate; he is not in any way indebted to this Lodge;
and is not under charges. This Certificate is issued on authority of this Lodge at his request for the purpose of
obtaining a plural membership with your Lodge.
Kindly notify this Lodge, on the form attached hereto, of the action taken by your Lodge on his petition for
membership by affiliation. Upon receipt of same, his records will be so noted in this Lodge.
Fraternally yours,
SECRETARY
[seal]
Page 64 of 96
Mr.
, Secretary
Lodge
Dear Sir:
day of
having previously submitted his petition for affiliation, accompanied by a Certificate of Good Standing issued
by your Lodge bearing the date of
Fraternally yours,
SECRETARY
Lodge
[seal]
Page 65 of 96
TRANSFERRING MEMBERSHIP
Important: If this certificate is not used within 90 days
from the date thereof, it will be void and of no effect.
Hall of
Lodge
Lodge
, F. & A.M.
Brethren:
in this Lodge; his dues are paid up to the date of this Certificate; he is not in any way indebted to this Lodge;
and is not under charges. This Certificate is issued on authority of this Lodge at his request for the purpose of
transferring his membership to your Lodge.
Kindly notify this Lodge, on the form attached hereto, of the action taken by your Lodge on his petition for
membership by affiliation. Upon receipt of same, his records will he so noted in this Lodge.
Fraternally yours,
SECRETARY
[seal]
Page 66 of 96
Mr.
, Secretary
Lodge
Dear Sir:
day of
having previously submitted his petition for affiliation, accompanied by a Certificate of Good Standing issued
by your Lodge bearing the date of
Please issue him a demit and note that his membership is now transferred to this Lodge.
Fraternally yours,
SECRETARY
Lodge
[seal]
Page 67 of 96
DEMIT
Hall of
Lodge
margin hereof, is a MASTER MASON in good standing and was, until this date, a member of this Lodge under
the jurisdiction of the Most Worshipful Grand Lodge, F. & A. M. of Utah. Having paid all dues and being
in good fellowship with the Brethren, he has voluntarily withdrawn from said Lodge; and now, by its order,
SIGNATURE
receives this CERTIFICATE recommending him to the friendship and goodwill of the Fraternity, wherever
he may be.
Issued by the authority of the aforesaid Lodge, at
day of
WORSHIPFUL MASTER
[seal]
attest
:
SECRETARY
MASONIC DATA
Date of Birth:
Initiated:
In:
Place of Birth:
Passed:
Raised:
Lodge :
located at:
Offices Held:
Other Information:
This is to certify that
Lodge
constituted Lodge of the M. W. GRAND LODGE, F. & A. M. of UTAH.
Given under my hand and the Seal of said Grand Lodge this
day of
attest
:
Page 68 of 96
GRAND SECRETARY
Page 69 of 96
Dear Brother
, 20
Having not heard from you, it now becomes my unpleasant duty to inform you that the Lodge at our last
regular meeting was apprised of your condition, and voted to suspend you for non-payment of dues. In
accordance with that vote, effective this date, you are hereby suspended for non-payment of dues and are no
longer entitled to the love and protection of the Lodge, nor any of its benefits.
Should you hereafter decide to restore your membership, you may do so by paying all arrearage and requesting
such action by submitting a "Petition for Restoration after Suspension for non-payment of Dues" (copy
enclosed). After proper investigation into your suspension, and a majority approval of the Lodge, you may be
restored to all the rights of Masonry, with the paying of the current year's dues at the time of your request.
Wishing you continued success,
Regretfully,
WORSHIPFUL MASTER
SECRETARY
enclosure
cc: M.W. Grand Lodge F. & A.M. of Utah
Page 70 of 96
Member No.
Lodge
Street Address
City
State
Home Phone
Zip
Work Phone
Cell Phone
Occupation
Spouse
Children
Offices Held
Date of Birth
City
Date of Death
Cemetery
State
City
State
Demitted
NPD
Rejected
Initiated
Passed
Raised
Reinstated
Affiliated from
City
State
City
State
Plural Memberships
S Warden Year
Master Year
Other Offices
SGW Year
DGM Year
Appendant Bodies
Scottish Rite
Offices Held
York Rite
Offices Held
Shrine
Offices Held
Eastern Star
Offices Held
Offices Held
Offices Held
Offices Held
Offices Held
Notes
Page 71 of 96
GM Year
Dear Brother
Reference Section
Be advised that our records indicate you to be twelve months in arrears for your 20
dues. If our record
is in error, we will be most happy to correct it upon validation from yourself. A copy of your canceled check,
front and back, will be sufficient; or a copy of' your paid up dues card, if you should have it. Otherwise,
unless we receive your dues of $
for 20
, we will be forced to suspend you for non-payment of
dues. Be further advised that we will be most receptive to remit your dues if you should be gravely ill or in
such destitute condition; however, you are obligated to let us know that fact, that it may be read in Lodge.
Should it be your desire to demit from the Lodge we can accomplish that, but only if you are current on the
books. That would necessitate you paying your 20
dues and requesting a Demit. Should you thereafter
decide to reinstate yourself, you may do so by simply submitting a Petition for Restoration after Suspension
for Non-payment of Dues, accompanied by your Demit, and past arrearage. After a proper investigation and
favorable vote of the Lodge you may be reinstated with the paying of the current year's dues at the time of your
request.
Your 20
You have four weeks to respond to this letter. If we have not heard from you in that time, your suspension will
be effective on or about
, 20
.
Wishing you continued good health, and hoping to hear from you soon, we remain,
WORSHIPFUL MASTER
SECRETARY
cc: M.W. Grand Lodge F. & A.M. of Utah
Page 72 of 96
Dear Brother
Reference Section
Be advised that our records indicate you to be twelve months in arrears for your 20
dues. If our record
is in error, we will be most happy to correct it upon validation from yourself. A copy of your canceled check,
front and back, will be sufficient; or a copy of' your paid up dues card, if you should have it. Otherwise,
unless we receive your dues of $
for 20
, we will be forced to suspend you for non-payment
of dues. Be further advised that we will be most receptive to remit your dues if you should be gravely ill or in
such destitute condition; however, you are obligated to let us know that fact, that it may be read in Lodge.
Should it be your desire to demit from the Lodge we can accomplish that, but only if you are current on the
books. That would necessitate you paying your 20
dues and requesting a Demit. Should you thereafter
decide to reinstate yourself, you may do so by simply submitting a Petition for Restoration after Suspension
for Non-payment of Dues, accompanied by your Demit, and past arrearage. After a proper investigation and
favorable vote of the Lodge you may be reinstated with the paying of the current year's dues at the time of your
request.
Your 20
You have eight weeks to respond to this letter. If we have not heard from you in that time, your suspension will
be effective on or about
, 20
.
Wishing you continued good health, and hoping to hear from you soon, we remain,
WORSHIPFUL MASTER
SECRETARY
cc: M.W. Grand Lodge F. & A.M. of Utah
Page 73 of 96
APPOINTMENT TO COMMITTEE OF
INVESTIGATION
Dear Brothers
The Secretary will list all three Committee men, triplicate this notice, and send it to each of the three
brethren.
You have been appointed to act as a COMMITTEE OF INVESTIGATION on the petition for
the Three Degrees, presented by Mr.
You will diligently inquire into the moral, mental and physical qualifications of the
applicant, his economic situation, and whether he has been an actual resident of the
State of Utah for one year and within the jurisdiction of this Lodge for six months. A
copy of his petition is enclosed and must be returned with your report. If for any
reason you cannot act on this COMMITTEE, inform the Secretary or Master immediately.
Failure to report is unfair to the applicant and the lodge.
If the COMMITTEE finds the applicant disqualified by lack of residence or physical
disability, and finds no other objection, it should make a special report. The Master
may then direct the withdrawal of the petition, as provided by Section 119 of Grand
Lodge Code.
Your investigation should be personal and as searching as possible in order to
determine whether the applicant is proper Masonic material. The suggestions listed
on the reverse side of this sheet are not all-inclusive, but should aid you in your
investigation. Ballot on this petition will take place at
the regular meeting on the
day of
Secretary
Please give your report to the Secretary as soon as your investigation is completed, at
least two days before the meeting.
Page 74 of 96
I hereby affirm that I have made a strict and careful examination into the character,
reputation, and qualifications of the above named applicant and report favorably, or
unfavorably.
signature
date
Page 75 of 96
Suggestions to Investigation
Committee
The best interests of the Masonic Fraternity demand a prompt and
careful investigation of the character and standing of those seeking
admissions. Many points other than those listed here will suggest
themselves to you in your investigation.
A personal interview with the applicant is desirable. It is proper
either to call on him or to ask him to get in touch with you.
Always contact his recommenders and those to whom he refers.
Satisfy yourself of his mental and physical ability to earn a
livelihood, to conform substantially to the ceremonies and to be
instructed in the mysteries of Masonry.
Check carefully on his residence. One may have been employed
and lived in the city for more than six months and yet not have
established legal residence. Grand Lodge Code, Sec. 3-16-12:
the residence of an applicant for the Degree is defined to be his
permanent settled domicile, or fixed abode, from choice; and , as a
rule, is identical with his legal residence.
Ascertain his credit standing if possible. Is he a man of his word?
Is he intemperate or an habitual gambler? Make a general inquiry
among his friends, neighbors, and business associates.
If married, is applicant living with and supporting his family? Does
his wife approve the idea of his entering the Fraternity? Not always
will it be found necessary to interview the wife but in some cases it
may be essential. Use your judgment after the interview with
applicant. If his parents are living, what is their attitude in the
matter? Usually this can be determined by questioning the
applicant.
It is essential to know his belief in a Supreme Being.
If the applicant has resided in other parts of this state or within the
past few years resided in another state, the first named on the
committee should write or contact the Secretary of the Lodge there
for a report on his character, and previous conduct.
RETURN THE COPY OF THE PETITION WITH YOUR REPORT.
Page 76 of 96
:
$
DATE
INCOME
Interest................................................................................................
Dues Paid This Year...........................................................................
Trestleboard.......................................................................................
Fund Raisers.......................................................................................
Fraternal Supplies..............................................................................
Degree Fees........................................................................................
EXPENSES
Bank Service Charge..........................................................................
Trestleboard Postage-Mailing............................................................
Trestlehoard Reproduction.................................................................
Trestlehoard Return Postage..............................................................
Annual 3rd Class Bulk Mail Fee........................................................
Rent....................................................................................................
Grand Lodge Per Capita Tax..............................................................
Secretary Wages.................................................................................
Copier Repair.....................................................................................
Copier Supplies..................................................................................
Fraternal Supplies..............................................................................
Office Supplies...................................................................................
Donations...........................................................................................
Postage Stamps..................................................................................
Computer Repair................................................................................
Supplies..............................................................................................
P.O. Box Annual Fee..........................................................................
Advertising.........................................................................................
CERTIFICATES OF DEPOSIT
CD :
Date Start:
Amount
Start:
Date End:
Amount
End:
Net
Gain/Loss:
Page 77 of 96
H ALL
OF
_____________________, UTAH
D ATE :
T IME :
SENIOR DEACON
SENIOR WARDEN
JUNIOR DEACON
JUNIOR WARDEN
SENIOR STEWARD
TREASURER
JUNIOR STEWARD
SECRETARY
MARSHAL
CHAPLAIN
TYLER
Members and visiting brethren in attendance are listed on the Tylers register.
Lodge Proceedings
This special meeting was called for the purpose of conferring the Entered Apprentice degree on Mr. XXX
and Mr. YYY. The Craft was called from labor to refreshment so that the ceremonial officers could take
their positions.
The following brethren assisted in degree roles as indicated:
WORSHIPFUL MASTER
SENIOR WARDEN
JUNIOR WARDEN
SENIOR DEACON
JUNIOR DEACON
SENIOR STEWARD
JUNIOR STEWARD
CHAPLAIN
The following brethren delivered the Entered Apprentice Lecture, Apron Lecture, and Charge:
ENTERED APPRENTICE LECTURE
CHARGE
APRON LECTURE
Visitor Introductions
The Past Masters of our Lodge in attendance were introduced west of the altar as follows:
Page 78 of 96
H ALL
OF
_____________________, UTAH
Grand Lodge Officers in attendance were introduced west of the altar as follows:
Lodge Closing
The Lodge was closed in form at
name
Worshipful Master
PM,
name
Secretary
Page 79 of 96
H ALL
OF
_____________________, UTAH
D ATE :
T IME :
SENIOR DEACON
SENIOR WARDEN
JUNIOR DEACON
JUNIOR WARDEN
SENIOR STEWARD
TREASURER
JUNIOR STEWARD
SECRETARY
MARSHAL
CHAPLAIN
TYLER
Members and visiting brethren in attendance are listed on the Tylers register.
Lodge Proceedings
This special meeting was called for the purpose of conferring the Fellow Craft degree on Brother XXX,
Brother YYY, and Brother ZZZ. The Craft was called from labor to refreshment so that the ceremonial
officers could take their positions.
The following brethren assisted in degree roles as indicated:
WORSHIPFUL MASTER
SENIOR WARDEN
JUNIOR WARDEN
SENIOR DEACON
JUNIOR DEACON
SENIOR STEWARD
JUNIOR STEWARD
CHAPLAIN
The following brethren delivered the Fellow Craft Lecture, G Lecture, and Charge:
FELLOW CRAFT LECTURE
G LECTURE
CHARGE
Visitor Introductions
The Past Masters of our Lodge in attendance were introduced west of the altar as follows:
Page 80 of 96
H ALL
OF
_____________________, UTAH
Grand Lodge Officers in attendance were introduced west of the altar as follows:
Lodge Closing
The Lodge was closed in form at
name
Worshipful Master
PM,
name
Secretary
Page 81 of 96
H ALL
OF
_____________________, UTAH
D ATE :
T IME :
SENIOR DEACON
SENIOR WARDEN
JUNIOR DEACON
JUNIOR WARDEN
SENIOR STEWARD
TREASURER
JUNIOR STEWARD
SECRETARY
MARSHAL
CHAPLAIN
TYLER
Members and visiting brethren in attendance are listed on the Tylers register.
Lodge Proceedings
This special meeting was called for the purpose of conferring the Master Mason degree on Brother XXX
and Brother YYY. The Craft was called from labor to refreshment so that the ceremonial officers could
take their positions.
The following brethren assisted in degree roles as indicated:
WORSHIPFUL MASTER
SENIOR WARDEN
JUNIOR WARDEN
SENIOR DEACON
JUNIOR DEACON
SENIOR STEWARD
JUNIOR STEWARD
CHAPLAIN
The Craft was then called from labor to refreshment so that the ceremonial officers could take their
positions for the second section. The following brethren assisted in degree roles as indicated:
M.E. KING SOLOMON
R.W. SR. GRAND WARDEN
GRAND SECRETARY
SENIOR DEACON /G.
MARSHAL
JUNIOR DEACON
SENIOR STEWARD
Page 82 of 96
H ALL
OF
_____________________, UTAH
JUNIOR STEWARD
1ST FELLOWCRAFT
2ND FELLOWCRAFT
3RD FELLOWCRAFT
1ST RUFFIAN
2ND RUFFIAN
3RD RUFFIAN
SEAFARING/WAYFARING MAN
CHAPLAIN
The following brethren delivered the Master Mason Lecture and Charge:
MASTER MASON LECTURE
CHARGE
Visitor Introductions
The Past Masters of our Lodge in attendance were introduced west of the altar as follows:
Grand Lodge Officers in attendance were introduced west of the altar as follows:
Lodge Closing
The Lodge was closed in form at
name
Worshipful Master
PM,
name
Secretary
Page 83 of 96
H ALL
OF
_____________________, UTAH
D ATE :
T IME :
L ODGE .
degree in form.
SENIOR DEACON
SENIOR WARDEN
JUNIOR DEACON
JUNIOR WARDEN
SENIOR STEWARD
TREASURER
JUNIOR STEWARD
SECRETARY
MARSHAL
CHAPLAIN
TYLER
Members and visiting brethren in attendance are listed on the Tylers register.
Visitor Introductions
The Past Masters of this Lodge in attendance were introduced west of the altar as follows:
Grand Lodge Officers in attendance were introduced west of the altar as follows:
Lodge Proceedings
The flag of the United States of America was presented west of the altar, and the brethren who are citizens
of the United States joined in the pledge of allegiance to it. All present and past Masters were cordially
invited to seats in the East.
The bills for the previous month were presented. It was moved and seconded that warrants be drawn
upon the treasury in their several amounts and the bills be paid. The motion passed without objection.
Committee Reports, Petitions to Ballot Upon, Petitions to Read, Correspondence, Old Business, New
Business, Educational, etc.
Lodge Closing
The Lodge was closed in form at
Name
Worshipful Master
PM,
Name
Secretary
Page 84 of 96
Lodge
To Brother
Dear Sir:
I have the pleasure to inform you that at a regular meeting of this Lodge, held on the
, 20
day of
, 20
.
Fraternally yours,
SECRETARY
Page 85 of 96
Lodge
To Mr.
Dear Sir:
I have the pleasure to inform you that at a regular meeting of this Lodge, held on the
, 20
day of
, 20
.
Fraternally yours,
SECRETARY
Page 86 of 96
STATE
, 20
Lodge
in
Lodge
in
, and that I did or did not pass the catechism examination for that degree.
I further swear that on
Lodge
in
, and that I did or did not pass the catechism examination for that degree.
I further swear that on
Lodge
in
, and that I did not pass the catechism examination for that degree.
I do now petition your Lodge for advancement to the EA, FC, and/or MM degree(s) and promise that if
advanced to membership, I will strictly comply with the regulations of the Lodge and the usages of Masonry.
SIGNATURE IN FULL
NAME IN FULL
Date of Birth:
Home phone:
Place of Birth:
Cell phone:
Work phone:
Page 87 of 96
a sufficient number of Brethren well qualified to open and hold a Lodge of Free and Accepted Masons, and to
discharge all its various duties in the three degrees of Ancient Craft Masonry, in accordance with the established
usage; that they have provided a safe and suitable Lodgeroom; and that, having the prosperity of Masonry at heart,
and being desirous to use their best endeavors for the diffusion of its beneficent principles, they pray for a
dispensation empowering them to form, open, and hold a regular Lodge at the city of
aforesaid to be called
Lodge.
the first
Junior Warden of the said Lodge, they being in all respects competent to perform all the duties of the several stations
for which they are proposed; and, if the prayer of the petitioners is granted, they promise in all things strict
obedience to the commands of the Grand Master, and undeviating conformity to the Constitutions and Regulations
of the Grand Lodge.
Dated at
on the
day of
, A.D. 20
Lodge Name & Number
Page 88 of 96
STATE
, 20
Lodge
by
Lodge
I now petition your Lodge for restoration to membership and enclose herewith $
to cover arrearage
in dues. I promise, if restored to membership, to comply strictly with the regulations of the Lodge and the
usages of Freemasonry.
Respectfully,
SIGNATURE IN FULL
NAME IN FULL
Date of Birth:
Home phone:
Place of Birth:
Cell phone:
Work phone:
Page 89 of 96
Lodge
To the Most Worshipful Grand Master, Free and Accepted Masons in Utah
Dear Sir:
At a stated meeting of this Lodge, held on the above date, the following preamble and resolution were adopted:
in the County of
State of Utah has been presented to this Lodge for recommendation; and Whereas it is known
to this Lodge that the signers to said petition, being
in number, are all Master Masons in good standing,
and that a safe and suitable Lodge-room has been provided by them for their meetings; it is
Resolved that the establishment of said new Lodge is of manifest propriety and will conduce to the good of
the Fraternity, and that this Lodge recommends to the Grand Master the granting of the dispensation prayed for
in said petition.
In testimony whereof, I have hereunto set my hand and affixed the seal of the Lodge aforesaid, at the date above
written.
SECRETARY
[seal]
Page 90 of 96
RENUNCIATION
, Utah
, 20
, with a residence at
day of
that I did
not know it to be an irregular and clandestine body, and that I hereby, of my own freewill and accord, with full
knowledge of the consequences of my act, completely renounce all allegiance to said clandestine organization.
I further declare that on the
day of
, 20
to the officers of said association that I have permanently severed my relationship therewith and affiliation
thereto.
SIGNATURE IN FULL
witness
:
SIGNATURE
P RINTED NAME
SIGNATURE
P RINTED NAME
witness
:
Page 91 of 96
Lodge
Lodge
Dear Brethren:
You are hereby fraternally requested to confer the degree of Entered Apprentice, Fellow Craft, or
Master Mason upon
SECRETARY
[seal]
Page 92 of 96
Lodge
Lodge
, F. & A.M.
Dear Brethren:
You are hereby fraternally requested to confer the degree of Entered Apprentice, Fellow Craft, and/or
Master Mason upon Mr./Brother
SECRETARY
[seal]
Page 93 of 96
Whereas Brother
day of
, 20
WORSHIPFUL MASTER
[seal]
Page 94 of 96
SUMMONS
Hall of
Lodge
Brother
Dear Brother
at
WORSHIPFUL MASTER
[seal]
attest
:
SECRETARY
Page 95 of 96
WAIVER OF JURISDICTION
Hall of
Lodge
was, on the
, 20
, initiated or
day of
all further jursidiction over him is hereby waived by consent of the Lodge.
WORSHIPFUL MASTER
[seal]
attest
:
SECRETARY
Page 96 of 96