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Document Control Procedures Overview

This document outlines the document and record control procedures for the CCLRC Instrumentation Department quality management system. It defines the objectives of document control as establishing the necessary documents for effective operations, version control mechanisms, and storage and access methods. It then lists the various quality system, management process, project process, and project support documents and records, assigning responsibility for review, approval, and control to roles like the Quality Manager and Project Manager. Records are retained for at least three years unless related to a specific project, in which case they are kept for at least one year after project completion.

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445 views3 pages

Document Control Procedures Overview

This document outlines the document and record control procedures for the CCLRC Instrumentation Department quality management system. It defines the objectives of document control as establishing the necessary documents for effective operations, version control mechanisms, and storage and access methods. It then lists the various quality system, management process, project process, and project support documents and records, assigning responsibility for review, approval, and control to roles like the Quality Manager and Project Manager. Records are retained for at least three years unless related to a specific project, in which case they are kept for at least one year after project completion.

Uploaded by

gdfsndhgfdvhjzd
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
  • Department Procedure: Document and Record Control: Describes the document and record control procedures within the Quality Management System, including objectives, scope, and mechanisms necessary for effectiveness, security, and access.
  • Project Process Documentation Responsibilities: Outlines the responsibilities, review, and control mechanisms for project process documents and records, including Route Cards and other technical records.
  • Project Support Records Responsibilities: Details responsibilities and control standards for project support records, including interactions with quality and calibration managers.

CCLRC Instrumentation Department

Procedures

Department Procedure
Version: 1.0
Document and Record Control

Scope
This Procedure summarises document and record control within the Quality Management
System, details are provided in the relevant Processes and Procedures which are referenced
from this Procedure.

Approved by Quality Manager or Deputy:

last modified 19/11/03 08:07

Steve Quinton

19/11/03

page 1 of 3

hardcopies are uncontrolled

The objectives of document and record control within the Quality Management System are
to define:
the documents necessary for the effective operation the Processes and Procedures
the version control mechanism for these documents
the storage and access mechanisms for these documents

check the Instrumentation Department web for the latest version

Objective

CCLRC Instrumentation Department

Procedures

Department Procedure
Version: 1.0
Document and Record Control

Local Instructions

Quality System Records


Management Review
Minutes
Internal Audit Records
Quality Reports
IDQC minutes

Review and Approval

Control
Definitive version
available on the local
web, printed versions
marked as uncontrolled
As above or hardcopy
control by the Quality
Representative

Quality Manager

By IDQC, Procedure:
Modifying the Quality
System

Quality Representative

By the Quality
Representative:
Procedure: Local
Instructions

Quality Manager

Quality Manager.
Procedures: Internal
Audits and Quality
Reports

Hardcopies maintained
by the Quality Manager

Review by IDMC and


IDHM, approval by
IDHM

Definitive version
available on the local
web, printed versions
marked as uncontrolled

Management Process Documents


Business Plan
Quality Manager
Staff Handbook
Risk Register
Business Continuity Plan
Safety Plan
L&D Plan
Training Manager
L&D Review
Geng Training Scheme
Management Process Records
IDMC and IDHM
Director
minutes
IDHM and IDMC notes
Director
APRs

Reportee

Induction Checklist

Group Leader

Training Records

Training Manager

Project Process Documents


Project Specification
Project Manager
Management Plan
Close Out Report
Post Implementation
Review
Maintenance Plan
Project Cards

last modified 19/11/03 08:07

Review and approval by


IDMC
IDMC or IDHM
IDMC or IDHM
See Procedure: Learning
and Development

Approval by the Project


Manager and Sponsor or
Customer. See Process
Project Process section
5.1

Hardcopies maintained
by the Directors PA
Posted on the local web
after approval
Hardcopies retained by
the Directors PA
Hardcopies retained by
the Group Leader
Computer database
maintained by MSG
Project Manager
maintains hardcopies
and/or electronic copies
accessed from the Master
Project List on the local
web.

page 2 of 3

hardcopies are uncontrolled

Responsibility
Quality System
Documents
Quality Manual
Processes and Procedures

check the Instrumentation Department web for the latest version

Project Process documents and records, and Route Cards, are only disposed of with the
authority of the Project Manager and Group Leader, not less than one year after the last
activity on the project. All other documents and records are retained for at least three years.

CCLRC Instrumentation Department

Procedures

Department Procedure
Version: 1.0
Document and Record Control

Master Documentation
List
New Opportunity
Business Cases
Project Change Requests
Review Approvals
Problem Reports
Test Plans
Installation and
Commisioning Plans

Quality Manager

IDHM

Project Manager

Project Manager
IDHM
Project Manager and
Sponsor or Customer
Project Manager

Project Support Records


Requests for Service
Service Manager
Project Manager

Service Manager and


Customer
Project Manager

Local Manager

Local Manager

Calibration Manager

Calibration Manager

Control
Definitive version on the
local web
Project Manager
maintains hardcopies
and/or electronic copies
accessed from the Master
Project List on the local
web.

Hardcopies or computer
records maintained by the
manager of the records

hardcopies are uncontrolled

Route Cards
Final Inspection Records
Customer Supplied
Product and Loan Log
Calibration Records

Review and Approval

check the Instrumentation Department web for the latest version

Responsibility
Project Process Records
Master Project List

last modified 19/11/03 08:07

page 3 of 3

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