RFQ for Architectural Services - Attachment 5

North Campus Student Housing Phase IV(b) Haggett Hall Replacement and Oak Hall
Project No. 205471

SPECIAL CONDITIONS
Article I, Section A delete this paragraph in its entirety and replace it with the following language: Owners
representative to act on its behalf with respect to this Agreement shall be the Project Manager.
Article II, Section A.9 delete the second sentence of this paragraph and replace it with the following language:
The cost of reproduction and/or distribution of paper copies, as requested by Owner, shall be paid directly by
Owner. However, Owner will not pay for the cost of reproduction of any materials for Architect or Architects
subconsultants use.
Article II, Section A.16 delete the second sentence of this paragraph.
Article II, Section A.17 delete this paragraph in its entirety and replace it with Not Used.
Article II, Section A.18 delete this paragraph in its entirety and replace it with the following language:
18. The Architect will work with and assist the GC/CM in the development of the GC/CMs estimating efforts for the
duration of the project. The Architect shall provide timely and reasonable design input to the GC/CM for estimating, so
as to meet the needs of the Project and the Project Partners requirements for the review of the GC/CMs estimates. At
the inception of the Project, the Project Partners shall mutually agree to a schedule for review of the GC/CMs Estimates,
throughout the design process. If any GC/CM Estimate exceeds the established Construction Budget, the Architect and
the GC/CM shall propose cost reductions to the Owner to bring the Project within Construction Budget. Any redesign
necessary to bring the project within the established Construction Budget shall be the responsibility of the Architect, and
at the Architects sole cost. The Architect shall not proceed to the next phase of the work until the cost estimate has been
reconciled with the Construction Budget and approved by the Owner.
Article II, Section A Add the following new paragraphs:
22. The conceptual design and program described in the North Campus Housing University of Washington,
Seattle, Pre-Design Report, April 2015 (hereinafter Predesign Report) shall be the basis for defining the area
and nature of the work.
23. Architect shall provide acoustical design and construction administration to assure the building systems,
including architectural, mechanical, and electrical are designed to meet the acoustical requirements of the
Project. An Acoustical Basis of Design will be developed during Schematic Design to established benchmark
sound criteria for each type of space and for mechanical equipment. At the end of each of the Design
Development and Construction Document phases, the Architect shall issue a statement confirming that the
design meets the requirements established as the Acoustical basis of design. Architect shall conduct
construction administration to review and take action, as appropriate, with regard to submittals, change orders,
requests for information, and installation, to confirm acoustical related construction compliance.
24. Architect shall collaborate with Owner, to determine Leadership in Energy and Environmental Design
(LEED) requirements. Architect shall provide design services and construction administration to support
achievement of at least a LEED Silver Certification rating with a goal to achieve Gold Certification. The most
current LEED version established by the U.S. Green Building Councils (USGBC) LEED program, and
certified by the Green Building Certification Institute (GBCI) Reference documents, including LEED support
tools and processes shall be used for this Project. The requirements established in the USGBCs applicable
LEED Reference Guides, Minimum Program
Requirements, Updates, Errata, Addendums, LEED Online processes, and documentation requirements to
achieve LEED Project certification shall be made part of this Agreement by reference.

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RFQ for Architectural Services - Attachment 5

North Campus Student Housing Phase IV(b) Haggett Hall Replacement and Oak Hall
Project No. 205471

Owner shall be the Project contact with the USGBC/GBCI, and shall register the Project for LEED certification,
and establish and provide access to the LEED Online management systems. Owner shall provide LEED
processes and management systems training, assist in establishing timelines, communicate regarding
assignments and documentation requirements, and provide pertinent information to Architect to document
LEED prerequisites and credits. Owner shall review Architects prepared design and construction documents at
each phase and provide comments, review LEED Online uploaded documentation, submit the Project for LEED
certification review, and coordinate review and appeal responses.
Architect and its civil, landscape, structural, mechanical, and electrical subconsultants, shall include LEED
Accredited Professional (LEED AP) personnel on the Project. Architect shall identity a Project LEED AP as its
liaison with Owner for project coordination. Architect with Owner, shall conduct an eco-charrette to establish
sustainability goals on the Project and develop a LEED Scorecard. Architect shall coordinate efforts with
Owner and participate in a Project kick-off meeting and periodic meetings, which shall occur no less than
monthly, to coordinate the design. Architect shall prepare and distribute LEED meeting agendas and minutes.
Architect shall prepare specifications and drawings to incorporate requirements to support all LEED
prerequisites and credits. Architect and its Subconsultants shall be responsible for preparing required
documentation to support LEED design phase prerequisites and credits, and to provide data, documentation,
plans, drawings and narratives, and upload such documentation to the LEED Online management system and
complete LEED Letter Templates for their assigned points, no later than the end of Construction Documents.
Architect shall conduct construction administration to review and take action, as appropriate, to confirm LEED
related specification compliance for contractor prepared submittals, change orders, and requests for information.
Architect shall meet monthly with Owner and Contractor to review LEED processes, documentation and
compliance. Architect shall prepare and distribute agenda and meeting minutes. Architect and its
Subconsultants shall respond, as necessary, to GBCIs requests for additional information regarding their
assigned LEED points during LEED Project review and appeal processes.
25. Architect shall provide complete building envelope design, construction administration, and building
leakage testing. The building envelope design subconsultant shall be familiar with the local climate and
conditions.
26. Architect shall provide complete civil design and construction administration for the Project including road,
sidewalks, curbs, and underground utility system improvements including water, sewer, gas, and steam to
support this project and as defined by the Predesign Report and the Project limits as described in Attachment I.
27. Architect shall provide complete structural engineering design and construction administration of shoring
systems for mass-excavation and landscape work.
28. Architect shall provide complete mechanical, electrical, plumbing design and construction administration
for the Project including utility connections adjacent to the property. This will include improvements to the
project area as defined by the Predesign Report and Attachment I. Mechanical and electrical subconsultants
shall participate in the Mechanical Contractor/Construction Manager and Electrical Contractor/Construction
Manager selection process.
29. Architect shall provide specialty lighting design and construction administration. Lighting design shall be
appropriate for the type of spaces and consistent with the level of quality for this type of institutional residential
facility. The design shall be integrated with rooms with audio/visual equipment as well as other specialty spaces
as defined in the Predesign Report. The work includes exterior attached building lighting and lighting for
landscaped areas.

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RFQ for Architectural Services - Attachment 5

North Campus Student Housing Phase IV(b) Haggett Hall Replacement and Oak Hall
Project No. 205471

30. Architect shall provide interior design and construction administration to support a level of design
appropriate to the building and function of each room. The design shall include material and finish selection.
This work does not include furniture design or furniture procurement.
31. Architect shall provide food service/caf/food market design and construction administration to support the
food market and other food service areas described in the Predesign Report. The design includes selection and
specifications for fixed equipment for contractor procurement, of moveable or non-fixed floor equipment for
Owners purchase. The design also includes selection and specifications for fixed countertop equipment (nonfixed countertop equipment is excluded).
32. Architect shall produce daylighting studies to inform the design. Daylighting studies shall be integrated
into the sustainability design, life cycle cost analysis, natural light penetration, and building envelope
fenestrations. Architect shall meet with the Owner to review the findings of the study and recommendations.
33. Architect shall provide complete landscape design and construction administration to support the project
and as defined by the Predesign Report Design shall include exterior soft and hardscapes, including irrigation
design and a complete irrigation system within the project limits, frontage and right-of-ways. Design shall
include necessary temporary irrigation and connection to existing systems to maintain service. Design shall
include specification of standard University fixtures such as lighting, garbage cans, benches, bike racks, exterior
bike storage facilities and shelters.
34. Architect and its civil, landscape, structural, mechanical, and electrical subconsultants shall collaborate and
participate in bi-weekly meetings with the GC/CM and GC/CMs subcontractors for preparation of coordinated
shop/working drawings using Building Information Modeling (BIM) systems. As approved by Owner,
Architect shall revise its design to reflect the coordination with the BIM systems.
35. Architect and all of its subconsultants shall complete their design and construction documents in a BIM
system that may be integrated into the GC/CMs BIM system for design coordination and take-off for
estimating purposes. Work shall include all building and site systems, including landscape, civil, utilities, and
foundations.
36. Architect shall provide life-cycle cost analysis and energy and envelope modeling as necessary to support
application for LEED, building permit, and Seattle City Light energy rebate requirements. This work includes
preparation of applications and assistance with execution of contracts for rebates offered by Seattle City Light
and Seattle Public Utilities.
37. Architect shall coordinate commissioning specifications with Owners test engineer and/or commissioning
agent and support the commissioning services during the construction phase with the Universitys
commissioning agent, HVAC test and balancing firm, and GC/CM.
38. Architect shall present the Project with renderings and models, as necessary, to adequately describe the
Project, on a periodic basis during the design phase to the University Landscape Advisory Committee and
University of Washington Architectural Commission. The presentation level of the renderings and models shall
be at a level commensurate with the expectations of the Committee and Commission.
39. Architects project principal, project manager, and construction administrator shall attend monthly Disputes
Review Board meetings during the construction phase.
40. Architects project principal, project manager, and construction administrator shall attend monthly Owner,
Contractor, Architect meetings to review project status and issues.

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RFQ for Architectural Services - Attachment 5

North Campus Student Housing Phase IV(b) Haggett Hall Replacement and Oak Hall
Project No. 205471

41. Architect shall provide additive bid alternates totaling 3% (three percent) of the Construction Budget, so
that when the additive bid alternates are added to the Project cost estimate, they do not cause the cost estimate
to exceed the Construction Budget. Alternates shall be mutually agreed upon with the Owner by the end of the
Design Development phase.
42. Architect shall provide complete life safety and ADA code analysis, design, and construction
administration.
43. Architect and its subconsultants shall develop building energy model(s) and submit as required for LEED
and energy/building code permits.
44. Architect shall perform Life Cycle Cost Analysis in conformance with RCW 39.35 and 39.35B.
45. Architect shall provide Audio/Visual design and construction administration as described in the Predesign
Report and commensurate with a level appropriate for the intended function of each room. The design shall
be intended for GC/CM procurement and installation of an integrated system. The design shall include
selection of the components and infrastructure design to support an integrated system.
46. Architect shall provide graphic and way-finding design and construction administration. The way-finding
shall be an integrated design with the code-required signage at a level of design appropriate to the facility.
The design shall include way-finding signage that includes building floor graphics and listing of major
occupants on each floor in multiple locations; directional way-finding signage for major public spaces; and
enlarged signage at each of the major building common areas. Signage shall consider inclusion of additional
room information, such as messaging or instructional information
47. Architect shall provide door access control system design and construction administration of the
Universitys Campus Automated Access Management System (CAAMS) for exterior doors. Architect shall
employ the Universitys vendor (RFI) for this work.
48. Architect shall provide Fire Alarm system design and construction administration. Architect shall employ
the Universitys vendor (Simplex) for this work.
49. Architect shall provide complete vertical transportation design and construction administration.

Article II, Section B.2, Section C.2, and Section D.5 (a) delete the paragraphs in their entirety and replace with the
following language:
The Architect will work with and assist the GC/CM in the development of the GC/CMs estimating efforts
for the duration of the Project. The Architect shall provide timely and reasonable design input to the
GC/CM for estimating, so as to meet the needs of the Project and the Project Partners requirements for the
review of the GC/CMs estimates. At the inception of the Project, the Project Partners shall mutually agree
to a schedule for review of the GC/CMs estimates, throughout the design process. If any GC/CM estimate
exceeds the established Construction Budget, the Architect and GC/CM shall propose cost reductions to the
Owner to bring the Project within the Construction Budget. Any redesign necessary to bring the Project
within the established Construction Budget shall be the responsibility of the Architect and at the Architects
sole cost. The Architect shall not proceed to the next phase of the work until the cost estimate has been
reconciled with the Construction Budget and approved by Owner.
Article II, Section D.5(c) delete this paragraph in its entirety and replace it with Not Used.
Article III, Section B.2 - delete this paragraph in its entirety and replace it with the following language: Not Used.
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RFQ for Architectural Services - Attachment 5

North Campus Student Housing Phase IV(b) Haggett Hall Replacement and Oak Hall
Project No. 205471

Article III, Section B.19 delete this paragraph in its entirety and replace it with the following language: Not Used.
Article III, Section B.24 delete this paragraph in its entirety and replace it with the following language: Not Used.
Article III, Section B.27 - delete this paragraph in its entirety and replace it with the following language: Not
Used.
Article III, Section B.28 - delete this paragraph in its entirety and replace it with the following language: Not
Used.
Article III, Section B Add the following new paragraph:
29. Should Owner require Architect to carry additional Professional Liability coverage, beyond what is required
under Article XI, Section F.5, the actual costs of such additional coverage shall be compensated as an additional
service.
Article IV delete this paragraph in its entirety and replace it with Not Used.
Article VII add the following new paragraph:
E. Early Start Fee Authorization (ESFA) may be used during the course of this Agreement. ESFAs are
intended to allow the consultant to start work immediately on Additional Services that are being negotiated.
An ESFA will be followed with an Additional Service Authorizations.
Article VIII - Change the compensation for subparagraphs A1 and A3 to No additional compensation.

END OF SPECIAL CONDITIONS

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