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Ensuring Your Students Have Job-Hunting Success A Guidebook for Politeknik Malaysia Staff January 2011 Edition 1
2 Ensuring Your Students Have Job-Hunting Success A Guidebook for Politeknik Malaysia Staff January 2011 Edition
1. INTRODUCTION
The importance of helping all of your graduating students to become
employed or engaged in further education has become one of Politeknik
Malaysias key goals. This has been clearly stated by having employability
as one of the three KPIs and desired outcomes in the Department of
Polytechnic Educations Transformation Plan.
Achieving the Tenth Malaysia Plan requires that we maximise the
potential of Malaysias human capital and the role of Politeknik Malaysia
is to ensure that the more than 30,000 graduating students each year can
all play productive roles in helping to grow Malaysias population.
The goal of ensuring that 85% of graduating students are employed or
in further education is a necessary but difficult target to achieve. Only by
working together on a range of employability-focused activities can we
achieve a situation where our graduating students can proudly announce
at convocation that they have found their dream jobs and/or courses of
further study!
This year there has been a number of brainstorming sessions and focus
groups amongst Politeknik Malaysia staff. These groups have reached
some very helpful conclusions on what kinds of ideas and projects need
to be implemented to help achieve the 85% employability target.
One of the focus groups main conclusions was to create a Student
Handbook that can be used:
- as a primary reference book by all students in all of our nations 28
polytechnics
- by staff to coach and support the students.
- as a training guide to enable staff to teach all aspects of the
Students Handbook
- as a guide to the required teaching materials when choosing third
party trainers
Ensuring Your Students Have Job-Hunting Success A Guidebook for Politeknik Malaysia Staff January 2011 Edition 3
4 Ensuring Your Students Have Job-Hunting Success A Guidebook for Politeknik Malaysia Staff January 2011 Edition
Ensuring Your Students Have Job-Hunting Success A Guidebook for Politeknik Malaysia Staff January 2011 Edition 5
6 Ensuring Your Students Have Job-Hunting Success A Guidebook for Politeknik Malaysia Staff January 2011 Edition
The following diagram shows these four parts and how they fit together.
1. Supporting
Students
Action
Planning
2. Helping
Students to
Understand
Themselves
4. Matching &
Marketing
Students
3. Ensuring
Students
Know Their
Options
CISEC maintaining a comprehensive
Information Database - work, salary
levels further study options & cost etc;
Students, lecturers, CISEC, Alumni have
access - ideally interactive database
with feedback and comments being left.
Ensuring Your Students Have Job-Hunting Success A Guidebook for Politeknik Malaysia Staff January 2011 Edition 7
These four components link to the sections of the job-hunting and careers process as outlined in the Student Handbook
(December 2010 Edition) as follows. You will notice that the Action Planning covers all aspects.
Supporting
Helping Students
Ensuring
Students
to Understand Students Know
Action Planning
Themselves
their options
Section One Having the Ideal Mindset &
Soft Skills
Section 1.1: Why are Mindset and Soft Skills
so crucial to your job-hunting success?
Matching &
Marketing
Students
8 Ensuring Your Students Have Job-Hunting Success A Guidebook for Politeknik Malaysia Staff January 2011 Edition
understand and be able to explain to students the importance of each section and the key points of each section;
understand how all the parts fit together; and
be able to help students complete the various activities in the Handbook.
Please share your feedback on both the Handbook and on this Guidebook so that any improvements can be included in the later
editions of both.
Ensuring Your Students Have Job-Hunting Success A Guidebook for Politeknik Malaysia Staff January 2011 Edition 9
4a: Section One Having the Ideal Mindset and Soft Skills
Section 1.1: Why are Mindset and Soft Skills so crucial to your job-hunting success?
This is a very important question that both your students and yourself need to understand.
You should be able to explain the difference between hard skills and soft skills. Drawing this diagram on a flipchart and talking it
through can be very useful:
Experiences
Behavioural Tendencies
Skills
Motivation
Knowledge
Interpersonal skills
Training
Task Preferences
Education
Work Preferences
SUITABILITY
ELIGIBILITY
Section 1.2: Which soft skills do you need to succeed in your job-hunting and in your future
career?
The list of soft skills is not exhaustive but serves to show the range and importance of mindset and soft skills.
The activity entitled Committing to your own soft skills development forces the students to think about their own personality and
skills and ideally you could coach and support them with areas that they wish to improve or strengthen.
10 Ensuring Your Students Have Job-Hunting Success A Guidebook for Politeknik Malaysia Staff January 2011 Edition
Section 1.3: Key Soft Skill - Being Positive, or at least learning how to appear that way!
Being and appearing positive is very hard!
Be ready to support the students in their activity entitled Write down four ways in which you are going to ensure that you have a
positive mindset and also appear positive to other people
Section 1.5: Desire and Believe you can win that great job and do not let rejections deter
you
Be ready to help the students with the questions in the activity entitled: In what ways will you ensure that with respect to your
career and job-hunting plans that you, namely:
- Desire them?
- Believe in them?
- Be worthy of them?
- Persist with them?
Ensuring Your Students Have Job-Hunting Success A Guidebook for Politeknik Malaysia Staff January 2011 Edition 11
12 Ensuring Your Students Have Job-Hunting Success A Guidebook for Politeknik Malaysia Staff January 2011 Edition
Ensuring Your Students Have Job-Hunting Success A Guidebook for Politeknik Malaysia Staff January 2011 Edition 13
Column 1:
Column 2:
Column 3:
Column 4:
Argumentative
Impulsive
Disciplined
Timid
Competitive
Creative
Precise
Satisfied
Direct
Convincing
Steady
Long suffering
Risk taker
Animated
Wants facts
Submissive
Opinionated
Entertaining
Conservative
Obliging
Outspoken
Cheerful
Dependable
Sympathetic
Venturesome
Well-liked
Precise
Risk avoider
Tenacious
Confident
Methodical
Lenient
Daring
Expressive
Logical
Non-assertive
Forceful
Forefront
Loyal
Easy-going
Demanding
Imaginative
Even-temper
Over-friendly
Decisive
Poised
Predictable
Agreeable
Open
Cordial
Detailed
Accepting
Goal-oriented
Outgoing
Controlled
Casual
Domineering
Optimistic
Organized
Calm
Aggressive
Extroverted
Particular
Non-combative
Independent
Magnetic
Distance
Willing
Persistent
Flashy
Thorough
Status quo
Eager
Sensitive
Conscientious
Humble
Determined
Gregarious
Security
Conforming
Restless
Conceited
Stable
Good follower
Self-motivated
Popular
Serious
Cautious
Self-assured
Sociable
Sceptical
Amiable
TOTAL:
TOTAL:
TOTAL:
TOTAL:
14 Ensuring Your Students Have Job-Hunting Success A Guidebook for Politeknik Malaysia Staff January 2011 Edition
SCORE
SHEET
Column 1 Total
D = Drive
Column 2 Total
I = Influence
Column 3 Total
S = Steadiness
Column 4 Total
C = Compliance
80 or more
79
78
77
76
75
74
73
72
71
70
69
68
67
66
65
64
63
62
61
60
59
58
57
56
55
54
53
52
51
50
49
48
47
46
45
44
43
42
41
40
39
38
37
36
35
34 or less
Ensuring Your Students Have Job-Hunting Success A Guidebook for Politeknik Malaysia Staff January 2011 Edition 15
D - DRIVE
General Characteristics:
Key Words: Direct. Decisive. High Ego Strength. Problem Solver. Risk Taker. Self Starter
People who score high in the intensity of the D styles factor are very active in dealing with problems and challenges, while low
D scores are people who want to do more research before committing to a decision. High D people are described as demanding,
forceful, egocentric, strong willed, driving, determined, ambitious, aggressive, and pioneering. Low D scores describe those who
are conservative, low keyed, cooperative, calculating, undemanding, cautious, mild, agreeable, modest and peaceful.
I - INFLUENCE
General Characteristics:
Key Words: Enthusiastic. Trusting; Optimistic. Persuasive; Talkative. Impulsive; Emotional
People with high I scores influence others through talking and activity and tend to be emotional. They are described as convincing,
magnetic, political, enthusiastic, persuasive, warm, demonstrative, trusting, and optimistic. Those with low I scores influence
more by data and facts, and not with feelings. They are described as reflective, factual, calculating, skeptical, logical, suspicious,
matter of fact, pessimistic, and critical.
S - STEADINESS
General Characteristics:
Key Words: Good listener; Team player. Possessive. Steady; Predictable. Understanding; Friendly.
People with high S styles scores want a steady pace, security, and do not like sudden change. High S individuals are calm,
relaxed, patient, possessive, predictable, deliberate, stable, consistent, and tend to be unemotional and poker faced. Low S
intensity scores are those who like change and variety. People with low S scores are described as restless, demonstrative,
impatient, eager, or even impulsive.
C - COMPLIANCE
General Characteristics:
Key Words: Accurate; analytical. Conscientious; careful. Fact-finder; precise. High standards; systematic.
People with high C styles adhere to rules, regulations, and structure. They like to do quality work and do it right the first time. High
C people are careful, cautious, exacting, neat, systematic, diplomatic, accurate, and tactful. Those with low C scores challenge
the rules and want independence and are described as self-willed, stubborn, opinionated, unsystematic, arbitrary, and unconcerned
with details.
16 Ensuring Your Students Have Job-Hunting Success A Guidebook for Politeknik Malaysia Staff January 2011 Edition
Do I look for a new job which is exactly using my diploma/certificate studies and/or is exactly like my internship job?
Do I need to study more before entering the workforce? (Full-time or Part-time)
Do I move towards self-employment and start my own business?
Do I seek a full-time job or do I wish to find a temporary, part-time, contract or interim kind of role?
What kinds of job roles and job functions do I aim to work in?
Which industry or related groups of companies (such as, energy companies or the advertising industry) do I wish to work
in?
7) What other changes are necessary to help me work towards my career mission statement? (e.g. move to Kuala Lumpur)
Ensuring Your Students Have Job-Hunting Success A Guidebook for Politeknik Malaysia Staff January 2011 Edition 17
Are you ready to apply for jobs advertised in newspapers and on-line?
Which other recruitment agencies will you approach and apply to? How do you plan to do this?
Do you have and always practise good etiquette and good manners?
18 Ensuring Your Students Have Job-Hunting Success A Guidebook for Politeknik Malaysia Staff January 2011 Edition
-
-
-
Help them as needed with the final activity of this section to read through the list of questions and to think of answers.
Ensuring Your Students Have Job-Hunting Success A Guidebook for Politeknik Malaysia Staff January 2011 Edition 19
20 Ensuring Your Students Have Job-Hunting Success A Guidebook for Politeknik Malaysia Staff January 2011 Edition
5: SUGGESTED READING
It would be good for you to read the same books as those recommended (in the Student Handbook) that the students read, namely:
Alexander, Laurel, Thrive on Redundancy take charge of your future using these vital tools and insights (Oxford: How to Books,
1996).
Bolles, Richard, What Colour is your Parachute? (California: Ten Speed Press, 2002).
Covey, Stephen R., The Seven Habits of Highly Effective People (UK: Simon and Schuster UK, 1989).
Fuhrman, John, Are you Living your Dream? How to create wealth and live the life you want (USA: Possibility Press,1999).
Lindenfield, Gael, Success from Setbacks simple steps to help you respond positively to change (London: Thorsons,1999).
Schonberg, Alan, Headhunters Confidential (New York: McGraw Hill, 2000).
Zeiss, Tony, The 12 Essentials Laws for Getting a Job... and becoming indispensable (Nashville, USA: Thomas Nelson
Publishers,1997).
Ensuring Your Students Have Job-Hunting Success A Guidebook for Politeknik Malaysia Staff January 2011 Edition 21
Special Thanks
The Department of Polytechnic Education would like to record its appreciation and thanks to the following for their invaluable
input towards the production of this FIRST Guidebook for Politeknik Malaysia Staff.
Politeknik Banting
Mr. Tung Chee Kuan, Director
STG Consulting (Asia) Sdn. Bhd.
Mr. Nigel Cumberland, CEO
E & M Education Counselling Centre Sdn. Bhd.
Ms. Jane KF Loke, Managing Director
Ms. Mable Pan, Executive Director
Faber Group Berhad
Ms Masela Ibrahim, General Manager
HELP University College Sdn. Bhd.
Mr. Eric Bryan Amaladas, Deputy Director
JobStreet.com Sdn. Bhd.
Mr. Steven Tan, Business Development Manager, Search & Selection
Mr. Tan Hong Sun, Marketing Executive
Kelly Services (Malaysia) Sdn. Bhd.
Ms. Jeannie Khoo, Head of Marketing & Communications
Ms. Nor Azizah A. Karim, Consulting Manager
Talent2
Mr. Leigh Howard, Managing Director
Toshiba Electronics Malaysia Sdn. Bhd.
Tn. Hj. Ruslin bin Hj. Abdul Karim, Senior Manager
Centre for Research & Development of Polytechnics, DPE
Pn. Erina Ismail
2010 CISEC officers of Politeknik Malaysia
The Editorial Committee
Zainah Rujihan
Ong Tit Suen
Fadzilah Abdullah
Notes
22 Ensuring Your Students Have Job-Hunting Success A Guidebook
for Politeknik Malaysia Staff January 2011 Edition