To: All my BIS 40a subjects (MTh 1:30-3pm, TuF 10:30-12nn,1:30-3pm, 6:00-7:30pm

Instruction: Prepare a system flowchart out of the narrative description below. To be submitted
after the class schedule. Late submissions are not allowed.
Each evening the shipping department at Aegis Company forwards, to the billing department, copy 2 of
all shipping notices for goods shipped to customers that day. The next day a billing clerk starts the billing
process by obtaining unit sales prices from a price list book and noting the prices on the shipping notice.
He then types a three-part invoice for each shipment, mails the original (copy 1) to the customer, and files
copy 2 by customer name. From invoice copy 3, the clerk prepares a batch total, staples the total to the
batch of invoices, and sends the batch to the data processing department.
In data processing, a data control clerk first enters the invoice batch total in a control log. Then a data
entry clerk keys each invoice on a key-to-disk machine. The disk that is produced by the keying operation
is sorted in customer account number order using a computer sort utility. At 5:00 p.m. each evening, the
invoice event data is run, together with the previous day's accounts receivable master data, to produce an
updated master data. The update run also generates a daily summary report which is compared with the
batch control log total. If the totals agree, the report is stapled to the batch of invoices, and the package is
filed by date.