Instruction

Installation
1. Operation Steps
1> Get the installation programme, the installation files including two parts: 5M
management system installation,MSDEMicrosoft Sql Server Desktop Engine
2> Run Setup.exe, begin to install system
3> Choose the language and press next.

Then get ready to install

Enter into the serial number

Choose the installation target file, choose next

Installation complete.The shortcut icon will be seen on the desktop and start menu.

2. Notes
Standalone Version
If the customer use the 5M standalone version, it should be installed the MSDE2000 and flowing these steps:
1. Press the MSDE.EXE file in the disx and the system will automatically install MSDE.

2. When MSDE is installed completely, restart the system and you can see the sql server has been installed which can
be seen in the right of the taskbar.
Notes: If you have installed the SQL Server or MSDE in you computer, you do not need to choose install the
standalone database in the installation.

Network Version
If you need to share the data on the website, then you need to install the SQL Server Enterprise Version.

Description about the MSDE

MSDE is free and provided by Microsoft. It can be compatible with the Microsoft SQL Server 2000.
MSDE2000 is small and low requirement on the system. It supports SQL Server 2000s most functions but not
included the graph management tool ( enterprise management and search & analysis, etc.)

System Requirement on MSDE 2000

Operation System
MSDE 2000 is special designed for the following systems:
Microsoft Windows 98
Microsoft Windows NT Workstation 4.0 Service Pack 5 (SP5) or advenced version.
Microsoft Windows NT Server 4.0 Service Pack 5 (SP5) or advenced version.
Microsoft Windows NT 4.0 Server Enterprise Edition Service Pack 5 (SP5) or advenced version.
Microsoft Windows 2000 Professional
Microsoft Windows 2000 Server
Microsoft Windows 2000 Advanced Server
Microsoft Windows 2000 Datacenter Server
Microsoft Windows XP
Microsoft Windows Server 2003

CPU: use the 166 MHZ Pentium or higher.

Memory: at least 32 MB
Note: At least 44MB hard disc space.
Microsoft In Internet Explorer 5.0 or advenced version.
Before installation of the Internet Explorer 5.0, you must install Microsoft Windows NT 4.0 Service Pack 5 or more
advanced version.

Sign-in
If this is your first time to install the software, please create the database first: choose
"creat the SQL database in the present computer",then press "complete", relog in the system.

If you have ever created the 5M system database, then you just need to type in the
server's name( the computer's complete name) , choose the log in type, then save.

The log in code is empty

Personnel Management

Self-defined Parameter Setting

Title Management
1. Function Introduction
Set the description of companys titles,including the adding,modifying and deleting operation

2. Operation Steps
a. Accoring to the companys structure,press add and enter into the title name, press save
b.When you need to modify the title name, first choose the one you want to modify, press change,
and then enter into the new title name , press save

Diploma Management
1.Function Introduction
Diploma Management is the set on the diploma data(add,modify or delete)

1. Operation Steps
a. Accoring to the companys structure, press add, enter in the diplomas name and press:
save
b.When you modify the diploma name, first choose the one you want to modify and
presschange,then enter into the diploma name and press save

Employees Other Information

1. Function Introduction
It is used for the setting on the employees information except their basic information, such as height, weight, blood
type and native place.The employees other information allows no more than 20 options to self-defined. You can use
none of the options or use all of them. Every option is used for all employee and when you add one, then all employee
has the option.

2. Operation Steps
1> Accoring to your requirements to press add,enter into the contents you want to show
and then presssave
2> When you need to modify the name, choose the one you want to change and press
change then enterinto the new name, press save

Department Setting
1. Function Introduction

It is used for bulid and modify the department information. By this album, we can set the structure of the department.
Press add to add new department, press change to modify the department,pressdelete to delete the department.

2. Operation Steps
1> When you use it at the first time, the department structure just show the name of the department,
presschange to modify the department name.
2> Accoring to the structure, press add, shose the upper department and enter into the department
name. If there is no higher department, then chose the name of the company and press save
3> Chose the department and then modify its information, presssave. See the following

pictures:

Employee Registration
1. Function Description
1> Chose the employees information
2>Enter into the employees other information

2. Operation Steps
1Add employee
1>Before adding, you should set the department structure well.
2>Before adding, you should prepare the employees all information, including name,
department, stuff no. Serial no, gender, work beginning data,diploma no., etc( the ones
with *needed to be filled. Please see the following pictures:

3> If you need to add picture for the employee, pressbrownse to chooe the file to be
upload.
4>Press the department name and choose add, enter into the employees data and
save, the interface will be back to the HR log in window.

Search: Search the employee according to the number or name. When the search condition is
empty, search the left choosen department.
Advanced Search: Accoring to the information( employee number, diploma,title,work beginning
data,birthday and other information), search among all people.

The Employees Transfer Between the Department

1. Function Description
This allows the employees transfer among the department.

2. Operation Steps
1> Choose the employee transfer and to mark the ones you want to transfer, you can
choose one or more people.
2> Choose the transfer deparment and then choose the transfered department.

Resign Management
1. Function Introduction
1> One or more employees resign registration
2> Delete the resigned employees information
3> Search the resigned employees information
4> Recover the resigned people by wrong operation

2. Operation Steps
1> Choose register resigned people, and search the employee who will resign, then
mark one or more
2>Choose the type of resign,there are two ways to handle it
Transfer the employee into the resign team
Delete all the information:choose this will delete the employees all
information including the time-attendance records and consumption record
3>.Press OK
4> In the resign team, you can delete the information or you can recover the employees
status which is caused by the wrong operation.

Lead in the Employees Information

1. Funtion Description
It is used for leading in the HR data

2. Operation Steps
1> Press get the employees information from EXCEL and press choose EXCEL file and
search for the file, choose the range of the sheet
2> Double click to choose transfer information. Please see the following pictures:

3> Press lead the EXCEL information into the database

Fingerprint Management
Register Fingerprint Access Controller
Serial Port Connection

Note: The equipment number of a fingerprint machine must be identical with the number of. fingerprint access
controller (The number of fingerprint machine is displayed during the system setting operation of the fingerprint access
controller)

LAN Connection

1 On the communication setting menu of the fingerprint machine, set the port number (between 5000-9999),
password (IP communication password) and set IP address, subnet mask and default gateway.
2 On the above menu of the softwafe, choose TCP/IP Communication as the communication mode.
Fingerprint Machine Setting:
Note: If multiple fingerprint machines are connected at the same time, then the equipment numbers, IP Addresses and
port numbers set on each fingerprint machine should not be the same. As every fingerprint shares the same default
settings when leaving the factory, it is supposed to change the settings.

Connectivity Test
After the registry, choose a fingerprint machine name through [Fingerprint Machine Name] and click Connectivity
Test to check if the connection is successful.

Initialize A Fingerprint Machine

Note: Initializing a fingerprint machine would delete all fingerprint records, in/out records, management records and
the adminstrators fingerprints in the machine.

Fingerprint Management
1. Fingerprint Backup
See the interface below:

(A) Backup fingerprints to the database

This function helps save the staff fingerprfrints registered in a fingerprint machine into the computer database so
that the fingerprints be sent to other fingerprint machines.
(B) Clear all fingerprint backups
Clear fingerprint backups in the computer database.

2Download or delete fingerprint data.

See the interface below.:

(A) Write fingerprint data into the fingerprint machine.

This function helps write the fingerprint data in the computer database into the designated fingerprint machine.
(B) Delete the designated fingerprint data.
Delete the fingerprint data of some staff in the designated fingerprint machine.
(C) Clear all fingerprints in the fingerprint machine
This function helps clear all fingerprint data in the designated fingerprint machine.

3Download employee names to the fingerprint machine.

See the interface below:

This function helps download employee names to the designated fingerprint machine so that the machine display
the employee names when any employee swipe their fingerprint cards on the machine.

Collect Fingerprint Machine Data

(A) Collect fingerprint machine data normally

This function helps save the in/out records in the fingerprint machine into the computer database for view and
analysis.
(B) Recollect fingerprint machine data
This function helps re-save the in/out records into the computer database for view and analysis.
(C) Delete fingerprint machine data
This function helps clear all in/out records in the designated fingerprint machine.
(D) Collect U disc data
This function helps save the in/out fingerpring machine records kept in the U disc into the computer database for
view and analysis.

Time-attendance Management
Time-attendance Parameter Management
1. Function Introduction
Time-attendance type setting:
Time-attendance type:
1> Overtime: usual. Weekend,Holiday
2> Ask for leave: sickness, private affair
3> Business Trip
4> Common holiday, marriage holiday and year holiday

2. The Time-attendance Generate Rule

The minimum unit: the minimum calculation unit when you culculate the project.( such as absence from
work, set 0.25 hour as one unit then the total unit will be the result the total time devided into 0.25hour)
Rounding Control

Down: it means that the time less than one unit will be ignored and not be calculated.
Round: when the left time is more than half unit then the left time will be regarded as one unit and when the left
time is less than half unit, then it will not be calculated in.
Up: All left time will be regarded as one unit.

The Calculation Rules on the Time-attendance/ Absence Days

3. The calculation model for the time-attendance/ absence Days

Automatically Shift Setting
You can set 1-5 commonly used shifts for the employee. And recognize the shifts by the time-attendance
records.

4. Shift Time-attendance Rule(Function Key Time-attendance)

Function Key Time-attendance Parameter Management
This is used for the non-shift setting.

There are two kinds of time-attendance records. The first one is in the
equipment register, if the time-attendance choose the duty on or duty
off,then all records will be regards as the duty on or duty off. If
choose the duty on and duty off, so the records will not be recorded as
the duty off or duty on. The second one is to use the function key on the
machine. Before you make the time-attendance, press F1] or [F2 or [F3] or [F4]
then in the function key parameter setting window to set the meaning of these
keys.
Use the function key to set the duty on and duty off.

Shift Setting
Function Introdction
There are three kinds of shifts:
Normal shift: normal working time
Overtime shift
Extend Overtime Shift: sometimes the worker will continue to work after the duty off.
Notes1: Extend Overtime Shift, when someone finishe his usual work and overtime work he
need to make the time-attendance, and there is no need to make make time-attendance when he is duty
off from usual work.
Notes 2: Each employee has only one shift everyday.

Set the usual shift

Please see the following pictures

Set the overtime shift

Please see the following pictures

In the overtime shift, if you want to calculate one part of the time is other overtime type choose
Opening
Please see the following pictures

Extend Overtime Setting

The letters in red is the setting for extend overtime shift setting

Time-attendance Group Management

Shift Setting

Employee Scheduling
1. Function Introduction
To see the employees monthly shift arrangements.

Unscheduled Overtime Management

1. Function Introduction
Mannualy record the overtime records.

Leave/Business Trip/Vacation Registration

Employees sign-in
1. Function Introduction:
It is used when the employee forgotten to make the time-attendace, and then type in the time to subsititute the card
swipe.

Look up the Original Time-attendance Records

1. Function Introduction
When you collect all the time-attendance records and press the Menu-time-attendance management-check the original
records, then press search

Analyse the Time-attendance

1. Function Introduction
Look up the general sheet of the time-attendance

2. Operation Steps
Open the time-attendance Management- Time-attendance result analyse

Time-attendance Report
1. Function Introduction
Check all details on the employees attendance.

2.Operation Steps