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BW Financial Solution: Account Receivables (Ar) : S. Casi January, 2008
BW Financial Solution: Account Receivables (Ar) : S. Casi January, 2008
S. Casi
January, 2008
Summary
Summary
2. BW AR Query design
3. Mapping of BP vs BW AR fields
Summary
5. BW AR Query design
List of AR-GL Central reports (including both existing reports + new NA Ers):
o Business requirements
o Key figures & characteristics
AR-GL Multicubes/Multiproviders
7. Appendix
Account Receivable solution in BW cover the need of HUB units requested during the
financial decommissioning in BP.
The solution in BW was not created to replace the exiting reporting solution covered by
Blue Planet but to answer specific reporting need.
Based on these need specific solutions were created.
Not all the data available in each SAP tables was transferred from BP to BW.
During the presentation you will see which data and from which source these data are
available.
Account Receivable reporting need were split in two parts based on the solutions of data
needed:
Multicube ZXFIARMC1
Note: Account Receivable solution deployed in BW covers the need requested by major
Alcatel-Lucent units during the financial decommissioning of Concerto DWH (ERs 21072253-2735 for AR, ERs 2108-2441 for AR-GL).
BW AP solution was not created to replace the exiting reporting solution covered by Blue
Planet but to answer to specific reporting need.
under deployment for NAR project Alcatel University has to update the slide with this info.
Furthermore in the info Infoprovider loaded all data related the split of Balance sheet
readjustment, coming from table BFOD_A.
BW AR technical features
Technical features: ODS/Info-Cubes
BW
Cube Customers
line items BP
ZXFIARC02
NA - Cube Customers
line items BP
ZNFIARC02
DSO Customers
line item BP
ZXFIARBP
Cube Customers
line items : BA/PC
adjustments
ZXFIARC03
NA - Cube Customers
line items : BA/PC
adjustments
ZNFIARC03
BP
Customers: Line Items
(Extraction Linked to
0FI_GL_4))
0FI_AR_4
11 | Presentation Title | Month 2007
BW AR technical features
BW ODS/Multi-providers content: AR
Where:
DSO a kind of large data table / data storage for transactional data
BW AR technical features
Key figures and dimensions
The info/multicube is an aggregated source
of data, based in Dimensions and Key
Figures enabling query designing.
BW AR technical features
BW Dimensions
Under the Dimension of the infoProvider there are all the Characteristics defined
from the users during the development of the AR solution.
The Characteristic are grouped base on Categories (Customer, Header Data..).
Under Customer Dimension all the major Customer Figures are grouped (as
Customer, HFM code, Domestic/Export ecc..)
BW AR technical features
BW Dimensions
Example of all Characteristic in cube ZXFIARC02: Cube Customers line items BP
BW AR technical features
BW Dimensions
Example of all Characteristic in cube ZXFIARC03 Cube Customers line items : BA/PC adjustments
BW AR technical features
BW Dimensions
Below certain Characteristic you can find the Attributes.
The Attributes are supplementary information related the
Characteristic, if set in the report, it will be appear in a
separate column link to the Characteristic.
See in the picture on the right the structure of the
Dimensions: under the Customer ZXFIARMC12 there are
several Characteristics one it the Customer 0DEBITOR .
Under it the is the folder Attributes that list the different
information link to the customer.
The Address, the phone, the VAT register number are
coming form the Customer Master Data.
The Carat code, the Market Segment, the Reporting Unit
are coming from different tables defined in SAP and
linked with BW.
The or Domestic/Export, Inside Outside (coming from
defined rules) ecc.
BW AR technical features
BW Dimensions
Example of Attributes under the Characteristic Customer 0DEBITOR
BW AR technical features
BW Key Figures
The Key Figures represent the ratio of the report.
In AR infoprovider (ZXFIARMC1) the key figures of the
Receivable amounts are expressed in Local Currency (LC) and
Document Currency (DC); the values are coming from pure AR
tables based on the of AR reconciliation accounts (BSEG-
KOART =D)
BW AR technical features
BW Calculated Key Figures
The Amount, inside the Calculated Key Figures, contains Operation as basic Functions, Proportion
Functions, Data Functions, Mathematical Functions, Trigonometrical Functions, Booelan Operators.
BW AR technical features
BW Restricted Key Figures
The Amount, inside the Restricted Key Figures, is based on restriction.
In the case below the Amount FAS doubtful is limited to the range of GL accounts that concerned
the doubtful and the restriction FAS rate is based to the FAS rate Conversion that take form
Conversion table the rate FAS.
BW AR technical features
BW Currency Translation rate
Example :
A rate at a fixed period
Example :
The FAS Exchange Rate
RSCUR transaction
BW AR Query design
BW AR multicubes/multiproviders
where is located the AR infoprovider
Inside the InfoArea are reported all the cubes and
infoprovider split for Solution.
Under each infoprovider is attached the list of
Central reports and Local queries that has been
created based on this solution.
When you Open the Query choose the push button
InfoArea.
Open then Reporting Area
FI Financial Accounting
BW AR multicubes/multiproviders
Where are located the infoprovider
Open the folder of Account Receivable.
Inside there are the list of all the cubes and the
InfoProvider that are part of Account Receivable
solution.
Under the Multicube Customer Line Items the
infoprovider ZXFIARMC1 there is the list of all
Central Reports, Local Queries that was created
under it.
BW AR technical features
BW AR Key Figures
The Key Figures represent the ratio of the report. In AR
Solution the only key figures used to determine all the others
are the following
ZXFIARMC1
Cubes Customers
line item BP
Pre
DSO Customers
line item BP
Calculated
ratio
STANDARD
Customers: Line
Items extractor
BW AR Central reports
List of AR central reports
Central report on AR solution available in BW Tool:
Enter in BW environment, then lunch the application for
Business Explorer selecting RRMX.
Then Open the query from the folder and then select the
Button Role.
Choose then Blue Planet Central Reports and then select
the Folder Financial Reporting.
Then open the folder Accounts Receivable where there
are the Central Reports listed in alphabetic order:
Contract Retention
Customer account by GL indicator
Debit Down Payment items by Profit Center
Netting Accrued Receivables
Unpaid invoices Balance
Query:
Feuille de calcul
Microsoft Excel
Key Figures
The Key figures Amount of Accrued
Sales Post Cut off has been
defined as Restricted key
figures and it is defined by 4
accounts and 2 Special GL
indicator that define this
amount. The amount is related
the Receivable Bfod_a in LC
The Key figures Amount of Accrued
Sales (POT) has been defined
as Restricted key figures
and it is defined by a range
account. The amount is
related Receivable Amount in
LC.
29 | Presentation Title | Month 2007
Query:
Feuille de calcul
Microsoft Excel
Characteristic Restrictions
All the these fields are in the
selection criteria.
Query
Feuille de calcul
Microsoft Excel
Condition : ref key 1 greater or equal to 0 (in ref. key 1 is reported the CSO number)
Key Figures and Characteristic
Characteristic Restriction
As you can see the chart of accounts is the one
of AL.
Query
Feuille de calcul
Microsoft Excel
BW AR Contract retention
Business requirements and Key figures & Characteristics
This report is displaying contract retentions within one year in 4 segments of 90 days each.
Characteristic Restrictions
Only Contract Retentions are
selected: Special GL Indicator = A
Query
Feuille de calcul
Microsoft Excel
BW AR Contract retention
Business requirements and Key figures & Characteristics
Key Figures and Characteristic
Only Open Items at Key Date are selected : Posting Date Less Than Key Date for Open Items and Cleared Flag
Equal to O.
Or Clearing Date Greater than Key
Date for Open Items
BW AR Greenbook
Business requirements and Key figures & Characteristics
Multiprovider
BFOD / BFOK / GL
Cube Vendor
General Ledger
BA/PC adjustments
BA/PC adjustments
BA/PC Adjustment
Optimized NAR
ZNFIARC03
ZXFIARC03
ZXFIAPC05
BA/PC Adjustment
ZNFIGC02
ZNFIAPC05
General Ledger
Line Items BP + Hub Units
ZXFIGO03
BW
BP
BW AR multicubes/multiproviders
List of the principal Local queries created from the Key users
1.Doubtful customer analysis and accruals by Profit Center
2.Determination of doubtful customers provision for adjustments
3.Transfer of credit analysis
4.Determination of Postings by PC for Customers leaving consolidation area
5.VAT basis for neutralization
6.Analysis by variation reason code / VAT Provision (unallocated payments)
7.Specific postings on PC with due date > 2099
8.Open Items postings with special G/L indicator
9.Determination of postings for doubtful customers by PC
10.Account Statement
11.AR Solution for Belgium and Italy
41 | Presentation Title | Month 2007
Mapping of BP vs BW AR fields
Feuille de calcul
Microsoft Excel
List of Characteristic, Key Figures, Calculated Key Figures and Restricted Key
Figures in AR Solution.
Feuille de calcul
Microsoft Excel
jj
BW AR technical features
BW ODS/Multi-providers content: AR-GL
The AR-GL Accounts Receivable and
General Ledger solution is a Multicube solution based on 2 Info-Cubes
and 1 DSO (for slow detailed data)
linked to Blue Planet:
Cube Customer line Items BP
ZXFIARC02
DSO General Ledger Line Items BP +
Hub units - ZXFIGO03
Cube General Ledger - Optimized
ZXFIGC02
IMPORTANT: All the queries have to be
created on this infoprovide.
BW AR technical features
BW Dimensions
Example of all Characteristic in cube ZXFIARC02: Cube Customers line items BP High level information
BW AR technical features
BW Dimensions
Example of all Characteristic in cube ODS General ledger line items BP + Hub Units ZXFIGO03 Low Level
BW AR technical features
BW Key Figures
The Key Figures represent the ratio of the report.
In AR-GL multiprovider (ZXFIGLARM1) the key figures
used are the following
BW AR-GL multicubes/multiproviders
BW AR-GL multicubes/multiproviders
Open the folder of General Ledger.
Inside there are the list of several InfoProvider, open the one
related AR-GL solution (MC GL AR - ZFIGLARM1)
Under the Infoprovider ZXFIARMC1 there is the list of all Central
Reports, Local Queries that was created under it.
Conditions
Based in GL and NOT third party account number driven. Moreover, the analysis on the report is by
Fiscal Period, not the day of the month. Therefore, no analysis on Date fields will be done, only
on the posting period.
The amounts are the Tax Base amount (Net amount)
Query
Feuille de calcul
Microsoft Excel
This report analyzes the VAT on Cash receipts. It analyzes the Output Tax on the GL accounts : 34230030 &
34230060.
Condition
The expectations are a balance by Customer N (Not only the collective GL account), by Tax Code, by
Reference Key 1 (i.e. Sales Order), by Allocation N with the mechanism of the Open Item at key date.
Characteristic Restriction
The account type filtered are the GL accounts
and the Customer accounts.
The doc number taken are the FI doc with
Cleared Customer items.
Two Condition are included in the report:
Query
Feuille de calcul
Microsoft Excel
Characteristic Restrictions
All the these fields are in the
selection criteria.
Query
Feuille de calcul
Microsoft Excel
Characteristic Restriction
Query
Feuille de calcul
Microsoft Excel
Feuille de calcul
Microsoft Excel
Feuille de calcul
Microsoft Office Exce
Appendix
BW AR technical features
FAS Exchange rate
The calculation of The FAS amount needed the creation of a new transfer conversion type ZX_FASRATE
Based on ZFAS Exchange rate type
with target currency corresponding to the company code currency (Local currency).
Document Microsoft
Word
BW Query design
Naming Convention for new Local queries
First part:
Second part:
Third part:
Counter:
Fourth part:
Q###
US_ZXFIAPM01_Q002__Due_amounts_follow-up
Note: NAR BW Leads can create protected local queries with technical codification starting with U1_
70 | Presentation Title | Month 2007
Separate
each part
with an _
BW Authorization Variables
Authorization variables
Due to the new authorization philosophy in BW Version 7.0, when an
authorization relevant object is inserted in an infoprovider, it is automatically
activated for all solutions based on this infoprovider.
The authorization checks activated for one solution (ex. For InfoObject
Company code)
will become homogeneous FOR ALL INFOPROVIDERS and for ALL QUERIES
(cubes/multicubes/ODS) based on the same solution.
71 | Presentation Title | Month 2007
BW Authorization Variables
Authorization variables in new Local queries
BW Authorization Variables
1st Option - Local query like a copy of the Template of Query
- 1/2
1st OPTION : Create a local query like a copy of the Template of Query
BW Authorization Variables
1st Option - Local query like a copy of the Template of Query
- 2/2
BW AP solution
Authorization objects activated in
AP infoprovider
Note: only Company code is Visible in Selection screen. If you want to make the other
authorization visibles, you can change them in your local query.
BW Authorization Variables
2nd Option - Local query like copy of Central Report
2nd OPTION: Create a new local query like a copy of existing Central
=> With this option, all authorization variables are already included in the
Central reports.
Note: all the filters, conditions, restricted key figures, etc. will be copied as well from Central reports.
Pay attention to them!
BW Authorization Variables
3rd Option - Creation from InfoProvider - 1/3
3st OPTION: Create a new local query directly from the infoprovider and
AUTHORIZATION OBJECTS:
AP solution
BW Authorization Variables
3rd Option - Creation from InfoProvider - 2/3
The list of authorization objects activated for each BW financial solution and the
list of authorization variables that can be used are listed in this excel file:
Author
variables_v4
BW Authorization Variables
3rd Option - Creation from InfoProvider - 3/3
If authorization variables are not inserted in the local queries, the following error
message will be displayed: NO AUTHORIZATION
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