PARTNERSHIP TEAM MEETING

Agenda Planning Tips

Meeting Agenda Notes

Kick Off Meeting:
The first Partnership Team kick-off meeting is critical to the early functioning of the group. It
serves as an official launch, setting the tone for the work of the team and how the team will
work together.
There are four main objectives of the kick-off meeting:
1. Provide an overview of the program.
2. Introduce the team members to each other. Distribute the Partnership Team Member
Roster to the group.
3. Model how the team is going work together to support the PLTW program.
4. Take the team members to the classroom to visit with students and see their work.

Partnership Team Meetings Helpful Hints:

Below are some general guidelines for running an effective Partnership Team meeting:

Distribute a reminder for the meeting at least two weeks before the scheduled date.
Send a copy of the meeting agenda to attendees at last two days prior to the meeting.
Start the meeting on time regardless of whether everyone is present.
Solicit recommendations from the team.
Practice good record keeping and note taking.
Prioritize issues in the agenda so that adjustments can be made given time constraints.
Encourage active participation from all members by asking questions and providing the
opportunity to gather feedback/input.
Prepare and distribute a meeting summary and send to the appropriate people after the
meeting.
Encourage constructive and positive behavior.
Document decisions made during meeting. If follow-up is required, it should be
completed immediately following the team meeting. All follow-up activities should also
be assigned to a particular owner to ensure accountability and follow through.
Document any new issues that may have been identified.
Publish action items/key decisions and schedule the next team meeting to keep
momentum going.
Summarize the notes taken during the meeting, and send out the meeting notes to the
partnership team.

PARTNERSHIP TEAM MEETING

SAMPLE AGENDA

Meeting Chair:
School Liaison:
Date:
Time:
Location:
Conference Call Number :

Meeting Attendees
Name

Organization

Meeting Agenda (Sample Layout)

Use the following agenda and suggested times as guidelines. The actual time you need to cover agenda topics
will vary depending upon the needs of the project.
Agenda Item

Presenter

Discussion Points

Introductions

Chair

Approval of minutes

Chair

Business Highlight

Revolving
Partnership Team
Member

Discussion of
upcoming volunteer
opportunities

Chair and School

Liaison

Create Strategy for

Attracting Volunteers

Group

Discuss program
needs

Chair and School

Liaison

Chair welcomes everyone and briefly

states the objective of the meeting.
Minutes from the previous meeting are
approved
Partner business describes their business
needs and discusses their involvement
with PLTW students (internships,
classroom activities, tours etc.)
Discuss upcoming events in need of
volunteers such as competitions, career
speakers, engineering day activities
Discuss outreach activities for attracting
and organizing volunteers
Discuss any programs needs and how to
facilitate meeting those needs

PLTW | Project Lead The Way

Recommended
Time
1-2 minutes
3 minutes
5 minutes

10 minutes

10 minutes
10 minutes

PARTNERSHIP TEAM MEETING

SAMPLE AGENDA
Next Steps

Chair

Plan and create timeframe for meeting

volunteer and program needs.
Create action items and assign tasks to be
completed prior to the next meeting.
Set next meeting date if one has not
already been set.

Questions

Chair

Close

Chair

(as needed)
Open forum for any questions that may
have arisen during the meeting.
1-2 minutes
Thank everyone for their time.
Close meeting.
TOTAL TIME: 50-60 Minutes

PLTW | Project Lead The Way

10 minutes