Tender Vendor Empanelment CPE 1IPTV Box With WI Fi2k Enabled 2 Iptv Bax With Wi Fi4K Enabled

Government of Andhra Pradesh
Andhra Pradesh State FiberNet Limited (APSFL)
Tender
for
Empanelment of Vendors by APSFL for Procurement of
Customer Premise Equipment (CPE)
1)IPTV
IPTV Box with Wi-Fi(2K
Wi
enabled)
&
2)IPTV Box with Wi-Fi(4K
Wi
enabled)
on Rate Contract
Tender
der No: APSFL/CPE/41/2016 Dt:27/08/2016
August 2016
Andhra Pradesh State FiberNet Limited,

Plot No.5, 6, 15&16, 1st Floor,
KKR Square (Opp: Hotel Jubilee Ridge),
Jubilee Hills, Hyderabad 500 033,
Empanelment of Vendors by APSFL for Procurement of Customer Premise Equipment

(CPE) 1) IPTV Box with Wi-Fi (2k enabled) and 2) IPTV Box with Wi-Fi (4K enabled)
Disclaimer
The information contained in this Tender or subsequently provided to Bidders, whether verbally or
in documentary or any other form by or on behalf of the Authority or any of its employees or
advisers, is provided to Bidders on the terms and conditions set out in this Tender and such
other terms and conditions subject to which such information is provided. This Tender is issued by
Andhra Pradesh State FiberNet Limited. This Tender is not an agreement and is neither an offer nor
invitation by the Authority to the prospective Bidders or any other person. The purpose of this
Tender is to provide interested parties with information that may be useful to them in the
formulation of their Bid pursuant to this Tender. This Tender includes statements, which reflect
various assumptions and assessments arrived at by the Authority in relation to the empanelment of
vendors. Such assumptions, assessments and statements do not purport to contain all the
information that each Bidder may require. This Tender may not be appropriate for all persons, and
it is not possible for the Authority, its employees or advisers to consider the objectives, technical
expertise and particular needs of each party who reads or uses this Tender. The assumptions,
assessments, statements and information contained in this Tender, may not be complete,
accurate, adequate or correct. Each Bidder should, therefore, conduct its own investigations and
analysis and should check the accuracy, adequacy, correctness, reliability and completeness of the
assumptions, assessments and information contained in this Tender and obtain independent advice
from appropriate sources.
Information provided in this Tender to the Bidders is on a wide range of matters, some of which
depends upon interpretation of law. The information given is not an exhaustive account of statutory
requirements and should not be regarded as a complete or authoritative statement of law. The
Authority accepts no responsibility for the accuracy or otherwise for any interpretation or opinion
on the law expressed herein.
The Authority, its employees and advisers make no representation or warranty and shall have no
liability to any person including any Bidder under any law, statute, and rules or regulations or tort,
principles of restitution or unjust enrichment or otherwise for any loss, damages, cost or expense
which may arise from or be incurred or suffered on account of anything contained in this Tender
or otherwise, including the accuracy, adequacy, correctness, reliability or completeness of the
Tender and any assessment, assumption, statement or information contained therein or deemed
to form part of this Tender or arising in any way in this Bidding Process.
The Authority also accepts no liability of any nature whether resulting from negligence Or
otherwise however caused arising from reliance of any Bidder upon the statements contained in
this Tender. The Authority may in its absolute discretion, but without being under any obligation to
do so, update, amend or supplement the information, assessment or assumption contained in this
Tender. The issue of this Tender does not imply that the Authority is bound to select a Bidder
or Bidders, as the case may be, for the program management and the Authority reserves the right to
reject all or any of the Proposals without assigning any reasons whatsoever.
The Bidder shall bear all its costs associated with or relating to the preparation and submission of
its Proposal including but not limited to preparation, copying, postage, delivery fees, expenses
associated with any demonstrations or presentations which may be required by the Authority or
any other costs incurred in connection with or relating to its Proposal. All such costs and expenses
will remain with the Bidder and the Authority shall not be liable in any manner whatsoever
forthe same or for any other costs or other expenses incurred by a Bidder in preparation or
submission
of
the
Bid,
regardless
of
the
conduct
ii | P a g e

Contents
Letter of Understanding ........................................................................................................................................................... ix
Definitions ........................................................................................................................................................................................... x
Tender Schedule ............................................................................................................................................................................. 1
1
Project Back Ground ............................................................................................................................................................. 2
Scope of Tender ....................................................................................................................................................................... 3
Prequalification Criteria...................................................................................................................................................... 5
Technical Criteria ................................................................................................................................................................... 8
Tender Terms & Conditions ............................................................................................................................................10

6.1
General .............................................................................................................................................................................10
6.2
Clarifications in the Tender...................................................................................................................................10
6.3
Amendments to the Tender ..................................................................................................................................11
6.4
Language of the Bid ...................................................................................................................................................11
6.5
Bid Currency .................................................................................................................................................................11
6.6
Contacting Tender Inviting Authority .............................................................................................................11
6.7
Force Majeure...............................................................................................................................................................11
6.8
Arbitration .....................................................................................................................................................................12
6.9
Cost of bidding .............................................................................................................................................................12
6.10
Tender Document Fees ...........................................................................................................................................12
6.11
Earnest Money Deposit ...........................................................................................................................................12
6.12
Letter of Authorization ............................................................................................................................................12
6.13
Two Part Bidding ........................................................................................................................................................12
6.14
Bid Closing Date and Time.....................................................................................................................................14
6.15
Mode of Submission of Bids ..................................................................................................................................14
6.16
Modification and withdrawal of Bids ...............................................................................................................14
6.17
Technical Bid Opening .............................................................................................................................................14
6.18
Tender Validity ............................................................................................................................................................14
6.19
Initial Scrutiny..............................................................................................................................................................14
iii | P a g e

6.20
Clarifications by APSFL ...........................................................................................................................................15
6.21
Suppression of facts and misleading information .....................................................................................15
6.22
Technical Bid Evaluation ........................................................................................................................................15
6.23
Price Bid Evaluation ..................................................................................................................................................16
6.24
Negotiations ..................................................................................................................................................................16
6.25
APSFL reserves the right to...................................................................................................................................16
6.26
Empanelment Process .............................................................................................................................................17
6.27
Letter of Acceptance .................................................................................................................................................18
6.28
Payment of Security Deposit (SD) .....................................................................................................................18
6.29
Execution of Contract ...............................................................................................................................................18
6.30
Release of Purchase Order.....................................................................................................................................19
6.31
Refund of EMD .............................................................................................................................................................19
6.32
Release of SD .................................................................................................................................................................19
6.33
Forfeiture of EMD and SD ......................................................................................................................................19
6.34
Termination of Contract .........................................................................................................................................19
6.35
Execution of Work Order........................................................................................................................................20
6.36
Assigning of Tender whole or in part ..............................................................................................................20
6.37
Liquidated Damages (LD) ......................................................................................................................................20
6.38
Penalty for Non-Fulfillment of Tender ............................................................................................................21
6.39
Other Conditions.........................................................................................................................................................21
6.40
Arbitration and Jurisdiction..................................................................................................................................21
Service Level Agreement (SLA) .....................................................................................................................................22
Technical specification ......................................................................................................................................................25

8.1
Models of the CPEs.....................................................................................................................................................25
8.2
Functional Block Diagram of the CPEBox-IPTV Box with Wi-Fi (2K & 4K) .................................25
8.3
Model of CPE at Glance ............................................................................................................................................26
8.4
Technical Specifications..........................................................................................................................................26
8.4.1
iv | P a g e
Common Specifications .................................................................................................................................26

8.4.2
IPTV Box with Wi-Fi - 2K..............................................................................................................................28
8.4.3
IPTV Box with Wi-Fi - 4K..............................................................................................................................28
Model Form of Contract...............................................................................................................................................................29

9
Bank Guarantee Format ....................................................................................................................................................36
10
Bid Cover Letter ...............................................................................................................................................................38
11
Check List.............................................................................................................................................................................40
12
Details of the Bidder & Pre-Qualification ............................................................................................................41
13
Technical Criteria Checklist .......................................................................................................................................42
14
Technical Compliance ...................................................................................................................................................43
15
Manufacturers Letter of Guarantee ......................................................................................................................44
16
Letter of Guarantee for Maintaining Minimum Stock...................................................................................45
17
Price Bid Cover Letter ...................................................................................................................................................46
17.1
Out Right Purchase Mode .......................................................................................................................................47
v|Page

Abbreviations
AMC
APSFL
CPE
CST
EMD
EMI
GPON
HDMI
INR
IP TV
ISP
LCD
LCO
LD
LED
LoA
LoI
vi | P a g e
Annual Maintenance Contract

Andhra Pradesh State FiberNet Limited
Customer Premise Equipment
Central Sales Tax
Earnest Money Deposit
Equated Monthly Installment
Gigabit-capable Passive Optical Networks
High Definition Multimedia Interface
Indian Rupee
Internet Protocol Television
Internet Service Provider
Liquid Crystal Display
Local Cable Operator
Liquidated Damages
Light Emitting Diode
Letter of Award
Letter of Intent

MSO
NOC
OEM
PHC
PoP
PSU
SD
SLA
SPOC
TPIP
TPRF
USB
VAT
WLAN
vii | P a g e
Multiple System Operator

Network Operations Centre
Original Equipment Manufacturer
Primary Healthcare Centre
Point of Presence
Public Sector Unit
Security Deposit
Service Level Agreement
Single Point of Contact
Triple Play Internet Protocol
Triple Play Radio Frequency
Universal Serial Bus
Value Added Tax
Wireless Local Area Network

Acknowledgement
This document shall be returned duly signing each page by the authorized person accepting the
terms and conditions.
It is expressly understood that the party has subscribed to this document with an express
understanding that they will use this document only for the sole purpose of participating in the
Qualification process for the Empanelment of Vendors by APSFL for procurement of Customer
Premise Equipment (CPE) 1)IPTV Box with Wi-Fi (2k enabled) and 2) IPTV Box with WiFi(4K enabled) -on rate contract and must not be used for any other purpose. This document
must not be passed to a third party except professional advisers assisting with this Proposal
submission. The document may not be reproduced or communicated, in whole or in part, and its
contents may not be distributed in written or oral form without written permission from the
issuing authority.
Sd/Managing Director
Jubilee Hills, Hyderabad 500 033, India
viii | P a g e

Letter of Understanding
(to be submitted in Bidders LetterHead)
To
The Managing Director
Sir,
Sub: Undertaking for participating in APSFLs Procurement Tender - Reg.
Ref: Tender No. _______________________________________
I/We ___________________ have gone through the tender document and abide by them in all respects.
I/We _____________________ hereby confirm that our firm was not blacklisted by any State
Government/ Central Government/ Public Sector Undertakings during the last five years. We also
hereby confirm that our EMD/SD was not forfeited by any State Government / Central Government
/ Public Sector Undertakings during the last five years.
I/We ________________________ hereby declare that all the information furnished by us in this bid are
true to the best of my/our knowledge and we understand and accept that if at any stage, the
information furnished is found to be incorrect or false, we are liable for disqualification from this
tender and also are liable for any penal action that may arise due to the above.
I/We __________________________ certify that only new components are used in the manufacturing and
supply of the CPE.
I/We ____________________________ certify that we are liable and responsible for any disputes arising out
of Intellectual Property Rights.
In case of violation of any of the conditions above, I/We ____________________________ understand that I/
We are liable to be blacklisted by APSFL for a period of five years.
Yours faithfully for
Name, Signature
Designation
Seal
ix | P a g e

Definitions
Andhra Pradesh State FiberNet Limited (APSFL), is a PSU 100% owned by the Government of
Andhra Pradesh. The corporation has been established primarily to undertake the works of AP
Fiber Grid. APSFL is planning to procure Customer Premise Equipment (CPE)-IPTV Box with
Wi-Fi(2k enabled) and IPTV Box with Wi-Fi(4K enabled) to deliver the intended services such as
internet/telephony/IPTV/triple play services for households, PHC, schools and Government
institutions through AP Fiber Grid. As part of the procurement activities, APSFL invites bids for
empanelment of vendors for procurement of CPEs on rate contract basis.
Short Titles used in the Tender Document:
1. Bidder: Bidder means the party who makes a formal offer in pursuance of the tender
floated.
2. Successful Bidder: Successful Bidder means the Bidder who becomes successful through the
tender process.
3. Day: A day means a calendar day.
4. Service Centre: Service Centre means the centre or place, wherein the Bidder, interalia
undertakes and performs the service activities relating to CPEs/tendered items as indicated
in the tender and shall include a Direct service centre or Authorized dealer or Franchisee
service centre of the bidder:
List of Districts: Anantapur, Chittoor, East Godavari, Guntur, Kadapa, Krishna, Kurnool,
Nellore, Prakasam, Srikakulam, Visakhapatnam, Vizianagaram, West Godavari
5. Life Cycle Cost: Life Cycle Cost means the total cost to be incurred by APSFL towards the
purchase of CPE and also charges to be incurred by APSFL for maintenance of the same
during the Standard warranty period of one year and Post Warranty period of 2 years.
6. Purchaser: Purchaser means the end-user for whom the procurement is indented through
the tender.
x|Page

Tender Schedule
Bids in the prescribed format are invited from suitable Bidder(s) for Empanelment of vendors
through Rate Contract for procurement & maintenance of Customer Premise Equipment (CPE)1) IPTV Box with Wi-Fi(2k enabled) and 2) IPTV Box with Wi-Fi(4K enabled) . The tender details
are as provided below:1.
Name of the Authority
2.
3.
Tender Number
Title of the Assignment
4.
Release of Tender
5.
Contact
number
6.
Bid Processing Fees

(Non-Refundable)
7.
EMD(Earnest
Deposit)
8.
Date, Time & Venue of

Pre-Bid Meeting
9.
Last Date & Time for Sealed tender may be submitted not later than 06-09-2016 @
Submission of Proposal 3:00 PM at the address mentioned in (1).
10.
Date
1|Page
Person
&
&
Money
Time

APSFL/CPE/41/2016 Dt:27/08/2016
Empanelment of Vendors by APSFL for procurement of
Customer Premise Equipment (CPE) 1)IPTV Box with
Wi-Fi(2k enabled) and 2) IPTV Box with Wi-Fi(4K
enabled) -on rate contract
Tender can be downloaded from APSFL website from
28.08.2016 onwards from http://apsfl.in/
ED/Commercial
Tel: +91 040 2339 1162 / 63 / 65
Email: edc.apsfl@ap.gov.in
INR 25,000 (In the form of a Demand Draft issued by one of
the Nationalized/ Scheduled Banks in India in favour of the
Andhra Pradesh State FiberNet Limited, payable at
Hyderabad )
In case of foreign bidders they should submit a valid financial
instrument such as BG/DD/Bankers Cheque, etc., for
specified amount, in Indian Rupees
INR 25,00,000 (In the form of a Demand Draft issued by one
of the Nationalized/ Scheduled Banks in India in favour of the
Andhra Pradesh State FiberNet Limited, payable at
Hyderabad )EMD should be valid for a period of 90 days from
the date of submission of the bid.
In case of foreign bidders they should submit a valid financial
instrument such as BG/DD/Bankers Cheque, etc., for
specified amount, in Indian Rupees
Pre-Bid meeting will be held at Andhra Pradesh State
FiberNet Limited on 01-09-2016 @ 3:00 PM at the
address mentioned in (1)
for Technical proposal will be opened on 06-09-2016 @ 4.00 PM

11.
12.
13.
Opening of Technical at the address mentioned in (1).

Proposals
Method of Selection
Least Cost Method (L1).
Validity of Proposal
The proposal shall remain valid for a period of minimum 180
(one hundred and eighty) days from the last date of
submission
Procedure
For
Bid Hard copy submission, either by post at address mentioned
Submission
in Sr. No. 1 or bids may be physically submitted at address
mentioned in Sr. No.1
1 Project Back Ground

Andhra Pradesh State FiberNet Limited (APSFL) has been incorporated under the Companies Act,
2013 in October 2015, to undertake the works of AP Fiber Grid, its operations & maintenance and
its business activities. It is a fully owned entity of the Government of AP under the control of
Energy, infrastructure & Investment (E, I&I) department. APSFL aims to provide the high quality &
affordable digital services to households, Government and Business. .
Fiber Grid is one of the 5 Grids identified by the Government of Andhra Pradesh to accelerate socioeconomic growth of the State. Fiber Grid is primarily aimed at harnessing the power of information
resource and enabling provision of qualitative and cost-effective IT, Communication (data, voice &
video) related services to the citizens of A.P.
Vision of AP Fiber Grid is as follows:
To establish a highly scalable network infrastructure, accessible on a non-discriminatory basis, to
provide on demand, affordable and end-to-end broadband connectivity of 10 Mbps for ALL households
and 1 to 10 Gbps for ALL institutions & Multi-Dwelling Units by 2018, to enable realization of the
Vision of Digital Andhra Pradesh, in partnership with the Government of India and the private sector
In line with the vision, a dual phased approach has been undertaken to deliver the project mandate
in AP.
Phase I Aerial Fiber Grid Network will create an aerial fiber network up-to Mandal Level by
leveraging assets of Electricity companies.
Phase II - Underground Fiber Network is envisioned to create an underground Fiber network
covering the entire State upto Gram Panchayats level.
The diagram below depicts the proposed architecture for aerial and underground Fiber networks:
Phase-I of the Project (Aerial Fiber grid project), which is presently under implementation is
creating an overhead Fiber network across AP State. The Fiber is being laid overhead using the
network of electricity poles across the State. Approximate length of Fiber to be laid as part of this
project is 22,400 Kms.
Phase-I project components include laying aerial optical Fiber across the State upto mandal level, so
that the State, District, Zonal and Mandals are connected with each other using ring topology as
much as possible. In addition, the last mile connectivity is to be made available through a network
of Local Cable Operators that have the capability to provide bandwidth.
2|Page

Points of Presence (PoPs) are to be created at the State, District and Mandal level. The objectives of
the PoPs is to enable the customers / ecosystem partners like Local Cable Operators etc. to have
easy access to the network. A total of approx. 2449 PoPs are created across the state.
Phase 1 AP Aerial Fiber project implementation works are under active progress and commercial
services are scheduled to commence shortly.
The specifications and open standards for Customer Premises Equipment (CPE) under this
network, which can deliver all the three services i.e. Triple play Cable TV, high-speed broadband
and Telecom, have already been released.
Online enrolment of MSOs/LCOs for business association with APSFL have been opened on 14th
March 2016 and received enthusiastic response with around 700 MSOs/LCOs enrolled so far.
The APSFL has obtained the required licenses to carry on its business activities Internet Service
Provider (ISP-B), National Long Distance and Unified Service Access License from the Dept. of
Telecom, Govt. of India on 8th March 2016.
In the context of this project, Authority intends to empanel vendors for procurement of Customer
Premise Equipment to be provided to the end users of AP Fiber Grid.
2 Scope of Tender
Andhra Pradesh State FiberNet Limited intends to provide the services through the AP Aerial Fiber
Network to the households and the government offices (Departments/schools/hospitals etc),
APSFL has finalized the standards & specifications for the Customer Premise Equipment (CPE) to
enable the intended services. The CPEs will be procured by APSFL based on the requirement/need
of Government offices from the empanelled vendors. The registered MSOs/LCOs of APSFL may
procure the CPEs from the empanelled vendors and from open market.
APSFL has planned to commence the services of AP Fiber Grid from September 2016. This
empanelment is valid for first year operation and the same will be extended for further periods
(second & third year) on a mutually agreeable basis between APSFL & vendors and APSFL reserves
the right to extend the contract beyond one year.
The proposed number of CPEs that will be installed by APSFL or its associates in the first year is 8
to 10 lakhs (approx.) and about 20 lakhs in the second year and about 30 lakhs in the third year.
Since the requirement is huge, APSFL has decided to empanel multiple vendors for procurement
and the finalization of the vendors will be done as per the Empanelment Process mentioned in this
tender including the preference and indicative allocation of the quantity in percentage.
APSFL has decided to procure the CPE- IPTV Box with Wi-Fi(2k enabled) and IPTV Box with WiFi(4K enabled) and the details & specifications of the CPE is given at Section 8
The scope of work covers three phases as follows:
1. Sample testing & Acceptance
2. Delivery Phase
3. Maintenance Phase
3|Page

Sample Testing & Acceptance
The shortlisted empanelled vendors (post issue of LOI) have to submit the sample for each type of
the CPE for which they have been short listed for testing and the CPE has to comply for all the
standards & specifications given in the tender and any other compliance that are deemed necessary
for delivery of quality services to the end users adhering to the SLA.
The number of samples will be spelt out by APSFL at the time of calling for sample testing and also
testing will done at the lab and as well as at the field as per requirement. Two weeks time will be
given for submission of samples. In case of any failure/delay in submission of samples, APSFL
reserves the right to cancel the LOI issued.
Delivery Phase
The scope of work shall comprise of delivery of the CPEs against the work order that will be
released by on periodical basis by APSFL. The delivery site will be identified in the following
Districts by APSFL:
1. Amravati ( Vijayawada/Guntur region)
2. Tirupati
3. Vishakhapatnam
4. APSFL may add additional Districts for delivery.
Warranty Phase
After the installation and commissioning of the CPE by the service provider of APSFL, the
maintenance of the CPEs as per the Service Level Agreement (SLA) to be maintained during the
warranty phase of one year from the date of commissioning date..
The service provider of APSFL will attend to any last mile connectivity problem/issue in delivering
the service. If the issue is with the CPE, then it has to be attended by the empanelled. Till the
problem is rectified, spare CPE is to be provided.
Empanelled Vendors have to setup the service centers in selected Districts (Minimum 5 Districts) of
Andhra Pradesh where faulty CPEs can be repaired or replaced. In these centers required spares
are to be maintained to honor the SLA.
4|Page

3 Prequalification Criteria
SL No.
1.
Prequalification Criteria
Documentary Proof to be submitted
The
Bidder/consortium
members should be a Company
registered in India under the
Indian Companies Act 1956 or a
Registered Partnership Company
/ Firm or a Sole Proprietary Firm
or LLP.
In case the Bidder is a Registered Company in

India, they should produce the copy of the
Certificate of Incorporation. In case the Bidder is
Registered Partnership Company / Firm, they
should produce the copy of certificate should be
provided.
Registered Partnership Deed. In case the Bidder

is a Sole Proprietary Firm, they should produce
the copy of VAT Registration Certificate/ Service
Tax Registration Certificate.
In case of
consortium all the members must satisfy the
conditions and necessary documents for each
should be submitted.
In case one of the
consortium members is a foreign company which
is OEM/manufacturer outside India then their
i) submit an undertaking in their local (their country) registration certificate
bid response, to initiate process should be provided.
of registration of the Indian
company and other regulatory In case the bidder is a foreign company which is
requirements within 30 days of OEM/manufacturer outside India then their local
intimation of their empanelment, (their country) registration certificate should be
if they are successful
provided, along with undertaking to set up Indian
company and local operations in AP, if successful.
ii) submit an undertaking in their
bid response to setup local
operations in AP within 30 days
of
intimation
of
their
empanelment,
if
they
are
successful
Foreign companies can be a
consortium member provided
they are manufacturer/OEM of
the products being supplied.
Foreign companies which are
manufacturers/OEMs of the
products mentioned in RFP are
also eligible to bid on their own
provided they
The bidder/consortium members

should be existing for the past 3
years as on 31/03/2016
2.
5|Page
The bidder/any member of the

consortium or the OEM partner
shall
be
a
manufacturer
(OEM)/authorized distributor or
dealers of products such as CPEs
for IPTV, triple play/Set top Box
or similar products
In the case of bidder/any member of the

consortium or the OEM partner, the documentary
proof for manufacturing the products is to be
submitted.
In the case of authorized distributor/dealer, a
Letter
of
Authorization
from
the

SL No.
3.
4.
The bidder/any member of the
consortium or the OEM partner
should have 3 years of
experience in manufacturing of
products such as CPEs for IPTV,
triple play/Set top Box or similar
products as on 31.03.2016 or
should have experience in
supply of these products.
The Bidder should have an
Annual Turnover of INR 10
Crores and above in the last
successive two Audited Financial
years

OEM/manufacturer is to be submitted
Copy of Purchase Orders/ client certificates
should be submitted.
Copies of the Audited Balance sheets and Profit

and Loss account for the last two audited
Financial years. Incase audited financial
statements for 2015-16 are not available, audited
financial statements for the years 2013-14 and
2014-15 OR audited financial statements for year
In case of consortium the sum of 2014-15 and provisional financial statements for
annual turnover of all the 2015-16 also will be considered if certified by CA.
members shall be Rs. 10 Crores
during the last two successive
audited financial years.
The annual turnover of the lead
member for the last two audited
financial years should not be less
than Rs.5 crores.
5.
Bidder/all
members
of Certificate from the statutory auditor for having
consortium should have positive positive net worth as on 31.03.2016.
net worth as on 31.03.2016
6.
The bidder should have valid Certified copy of valid service tax and VAT
Service tax and VAT registration registration certificates issued by competent
in India
authority in India.
In case of consortium, this is applicable for all
Indian members. In case the bidder is a foreign
company which is OEM/manufacturer outside
India undertaking should be submitted in their
bid response to initiate action for this
requirement and other regulatory requirements
within 30 days of intimation of their
empanelment, if they are successful.
6|Page

SL No.
7.
The bidder/all members of Self-declaration by the bidder/consortium

consortium should not have members duly signed by the authorized signatory
been blacklisted by any Govt.
department or any PSU in India
as on the date of bid submission
Note:
1. In case the bidder is a consortium, all correspondence related to this project shall be done with
/through the lead member.
2. Maximum number of members allowed in a consortium is three.
3. One of the consortium members should be jointly designated as the lead member along with
respective roles, and should be an Indian company.
7|Page

5 Technical Criteria
SL
No.
1.
Technical Criteria
Documentary Proof to be
submitted
The
technical
compliance for the
CPEs (Clause No. 8 is to be met.)
The bidder/member of consortium

shall submit all the technical
leaflets/technical
literature/product
certifications
etc. to confirm the technical
compliance.
Compliance/Marks
Mandatory
Compliance for all
items the bidder is
quoting
for.
Acceptance against
any minor deviation
will be the decision
The OEM should submit the of
technical
compliance confirmation for each committee.
parameter for the CPE- IPTV Box
with Wi-Fi in their letterhead.
20 marks.
If there is any deviation, the
deviation with justification should
be spelt out by the bidder in the
OEM letter head.
2.
The bidder/member of
the consortium or the
OEM partner should
have manufactured the
products such as CPEs
for IPTV, triple play/Set
top Box or similar
products in the last
three years and the
average supply quantity
per annum shall be min
of 30000 in last three
years.
In
the
case
of
distributor/dealer, the
average quantity per
annum
shall
be
minimum of 3000. .
In the case of bidder/any member OEM

of the consortium or the OEM
20
partner, the documentary proof for 1. >50000 marks
manufacturing and supply of the
products.
2. >40000
upto
50000
15
In
the
case
of
authorized
marks
distributor/dealer, the purchase
orders/client certificates for the
3. 30000
upto
specified quantity.
40000 10
marks
Dealer/Distributor
1.
> 5000 20
marks
2. >4000
upto
5000 -15 marks
3. 3000 upto 4000
-10 marks
3.
The bidder/member of Copy of Purchase Orders/client OEM

the consortium or the certificate should be submitted.
1. >5 crore 20
OEM partner shall have
marks
work orders for a value
of minimum of INR 3
2. >4 upto 5 crore
crore for supply of
8|Page

SL
No.
Technical Criteria
products such as CPEs
for IPTV, triple play/Set
top Box or similar
products in the last
three years.
In
the
case
of
distributor/dealer, the
value of work orders
shall be minimum of
Rs.10 lakhs
Documentary Proof to be
submitted
Compliance/Marks
15 marks
3. 3 crore upto 4 10 marks
Distributor
1. >50 lakhs
marks
-20
2. >30 lakhs upto

50
lakhs-15
marks
3. >10 lakhs upto
30 lakhs 10
marks.
4.
Existing
service Self-certified declaration and 1. More
than
1
centres
of also address proof of the service
Service centres
OEM/authorized
centers shall be submitted.
10marks
distributors
or
2. For
1
Service
dealers.
centre 5 marks
The Bidder should score minimum marks of 40 to qualify in the technical bid. The technically
qualified bidders will be eligible for price bid opening.
9|Page

6 Tender Terms & Conditions

6.1 General
The Bidders are requested to examine the instructions, terms and conditions and specifications
given in the Tender. Failure to furnish all required information in every respect will be at the
Bidder's risk and may result in the rejection of bid.
It will be imperative for each Bidder(s) to familiarize themselves with the prevailing legal situations
for the execution of contract. APSFL shall not entertain any request for clarification from the Bidder
regarding such legal aspects of submission of the Bids.
It will be the responsibility of the Bidder that all factors have been investigated and considered
while submitting the Bids and no claim whatsoever including those of financial adjustments to the
contract awarded under this tender will be entertained by APSFL. Neither any time schedule nor
financial adjustments arising thereof shall be permitted on account of failure by the Bidder to
appraise themselves.
The Bidder shall be deemed to have satisfied itself fully before Bidding as to the correctness and
sufficiency of its Bids for the contract and price quoted in the Bid to cover all obligations under this
Tender.
It must be clearly understood that the Terms and Conditions and specifications are intended to be
strictly enforced. No escalation of cost in the Tender by the Bidder will be permitted throughout the
period of Agreement or throughout the period of completion of contract whichever is later on
account of any reasons whatsoever.
The Bidder shall make all arrangements as part of the contract to submit the samples for testing
and acceptance before award of the contract/first work order. The bidder shall deliver the
equipment at the location specified in the tender at their own cost and transport. Also, necessary
training to be provided to APSFL/ their service providers for installation of the equipment at the
end user premises. The support services such as keeping the required spares and service engineers
at their service centre(s) and maintenance of the equipment during the warranty period and
extended warranty period shall be the responsibility of the bidder.
The Bidder should be fully and completely responsible to APSFL and State Government for all the
deliveries and deliverables.
6.2 Clarifications in the Tender

A prospective Bidder requiring any clarification in the Tender may notify APSFL by letter or by Fax
or by E-mail to md@apsfl.in with a copy to edc.apsfl@ap.gov.in.
The bidder shall submit any queries related to the Bid document in the following format. The
queries should necessarily be in the below given format:
S. No.
Section in Tender
Document
Page Reference in
the
tender
Document
Clause No. & Clarification

clause as per Sought
RFP
1.
The responses to the clarifications will be notified in the websites by means of Corrigendum to the
Tender Document.
10 | P a g e

6.3 Amendments to the Tender

A Pre-bid meeting will be held for addressing the clarifications on the date and time mentioned in
the Tender Data Sheet or any other date to be decided by APSFL. The Bidders are requested to
participate in the Pre-bid meeting and get the clarifications.
Before closing of the Tender, clarifications and amendments if any will be notified in the websites
mentioned in the Tender Schedule. The Bidders periodically check for the amendments or
corrigendum or information in the websites till the closing date of this Tender. APSFL will not make
any individual communication and will in no way be responsible for any ignorance pleaded by the
Bidders.
Before the closing of the Tender, APSFL may amend the Tender document as per requirements or
wherever APSFL feels that such amendments are absolutely necessary.
Amendments also may be given in response to the queries by the prospective Bidders.
Such amendments will be notified in the websites mentioned in the tender schedule.
APSFL at its discretion may or may not extend the due date and time for the submission of bids on
account of amendments.
APSFL is not responsible for any misinterpretation of the provisions of this tender document on
account of the Bidders failure to update the Bid documents on changes announced through the
website.
6.4 Language of the Bid

The bid prepared by the Bidder as well as all correspondence and documents relating to the bid
shall be in English only. The supporting documents and printed literature furnished by the bidder
may be in another language provided they are accompanied by an accurate translation in English
duly notarized, in which case, for all purposes of the bid, the translation shall govern. Bids received
without such translation copy are liable to be rejected.
6.5 Bid Currency

Price should be quoted in Indian Rupees (INR) only and Payment shall be made in Indian Rupees
only.
6.6 Contacting Tender Inviting Authority

Bidders shall not make attempts to establish unsolicited and unauthorized contact with the Tender
Accepting Authority, Tender Inviting Authority or Tender Scrutiny Committee after the opening of
the Tender and prior to the notification of the Award and any attempt by any Bidder to bring to
bear extraneous pressures on APSFL shall be sufficient reason to disqualify the Bidder.
Notwithstanding anything mentioned above, APSFL may seek bonafide clarifications from Bidders
relating to the tenders submitted by them during the evaluation of tenders.
6.7 Force Majeure

Neither the Purchaser / APSFL nor the Successful Bidder shall be liable to the other for any delay or
failure in the performance of their respective obligations due to causes or contingencies beyond
their reasonable control such as:
Natural phenomena including but not limited to earthquakes, floods and epidemics.
11 | P a g e

Acts of any Government authority domestic or foreign including but not limited to war
declared or undeclared, priorities and quarantine restrictions.
Accidents or disruptions including, but not limited to fire, explosions, breakdown of

essential machinery or equipment, power and water shortages.
6.8 Arbitration
In case of any dispute, the matter will be referred to a sole Arbitrator to be appointed by the
Managing Director of APSFL under the Arbitration and Conciliation Act 1996. The arbitration
shall be held in Hyderabad, India and the language shall be English only. Subject to the above, the
Courts at Hyderabad alone only shall have jurisdiction in the matter.
6.9 Cost of bidding

The Bidders should bear all costs associated with the preparation and submission of Bids. APSFL
will in no way be responsible or liable for these charges/costs incurred regardless of the conduct or
outcome of the bidding process.
6.10 Tender Document Fees

The Tender Documents may be directly downloaded from APSFL website on payment of fees as
mentioned in the Tender Schedule.
6.11 Earnest Money Deposit

An EMD amount as specified in the Tender Schedule should be paid by way of Demand Draft or
Banker's Cheque drawn in favour of Andhra Pradesh State FiberNet Limited payable at
Hyderabad. The Demand Draft or Banker's Cheque should be deposited physically along with the
bid.
The EMD of the unsuccessful Bidders will be returned at the expense of the Bidders within a
reasonable time consistent with the rules and regulations in this behalf. The EMD amount held by
APSFL till it is refunded to the unsuccessful Bidders will not earn any interest thereof.
The EMD amount of the Successful Bidder can be converted into Security Deposit (SD) for
successful execution of the work and will be returned only after the successful fulfillment of the
Contract.
The EMD amount will be forfeited by APSFL, if the Bidder withdraws the bid during the period of its
validity specified in the tender or if the Successful Bidder fails to sign the contract or the Successful
in bidder fails to remit Security Deposit within the respective due dates.
6.12 Letter of Authorization

A letter of Authorization from the Board of Directors / appropriate authority authorizing the
Tender submitting authority or a Power of Attorney should be scanned and submitted in the
Tender, otherwise the Bids will be summarily rejected.
6.13 Two Part Bidding

Bidders should examine all Instructions, Terms and Conditions and Technical specifications given
in the Tender document. Failure to furnish information required by the Bid or submission of a Bid
not substantially responsive in every respect will be at the Bidders risk and may result in rejection
12 | P a g e

of Bids. Bidders should strictly submit the Bid as specified in the Tender, failing which the bids will
be non-responsive and will be rejected.
Technical Bid Format (Technical Bid Cover)
The Technical Bid format as given in the Tender shall be filled, signed and stamped on all pages.
Errors if any shall be attested by the Bidders. The Technical Bid shall not contain any indications of
the Price otherwise the Bid will be summarily rejected.
The Technical Bids shall be typed, signed and stamped in all pages by the authorized signatory of
the Bidder. Any alternations, deletions or overwriting shall be attested with full signature of the
authorized signatory.
1.1.1. The Technical Bid with supporting documents and the tender fee &EMD cover should then
be put in a separate cover and sealed appropriately. The Technical Bid cover should be
superscribed as Technical Bid for Tender No.<--------------------------------->for Empanelment of
Vendors by APSFL for procurement of Customer Premise Equipment (CPE)- 1)IPTV Box with
Wi-Fi (2k enabled) and 2) IPTV Box with Wi-Fi (4K enabled) on rate contract. The FROM
Address and TO Address should be clearly written in the cover otherwise the Bid is liable for
rejection.
The bidders should submit the details of make and model of the items offered against the tender
requirement.
Price Bid Form (Price Bid Cover)
All the Price items as asked in the Tender should be filled in the Price Bid Format as given in the
Tender.
The price quoted by the Bidder shall include cost and expenses on all counts viz. cost of equipment,
materials, tools/ techniques/ methodologies, manpower, supervision, administration, overheads,
travel, lodging, boarding, in-station & outstation expenses, inclusive of all applicable Government
and local body taxes and any other cost involved in the supply and commissioning.
The Price Bid Form should not contain any conditional offers or variation clauses, otherwise the
Bids will be summarily rejected.
The Prices quoted shall be only in INDIAN RUPEES (INR) only. The tender is liable for rejection if
Price Bid contains conditional offers.
The Price Bid shall be typed and shall be signed by the authorized signatory in all pages. Any
alterations, deletions or overwriting shall be attested with full signature of the authorized
signatory.
The cost quoted by the Bidder shall be kept firm for a period specified in the Tender from the date
of opening of the tender. The Bidder should keep the Price firm during the period of Contract
including during the period of extension of time if any. Escalation of cost will not be permitted
during the said periods or during any period while providing services whether extended or not. The
Bidders should particularly take note of this factor before submitting the Bids.
1.1.2. The Price Bid shall be placed in a separate cover (Price Bid) and sealed appropriately. The
Price Bid cover shall be superscribed as Price Bid for Tender No.<------------------------------------------------>for Empanelment of Vendors by APSFL for procurement of Customer Premise
Equipment (CPE) )-1) IPTV Box with Wi-Fi (2k enabled) and 2) IPTV Box with Wi-Fi (4K
enabled)on rate contract. The FROM address and TO address shall be written without fail
otherwise the Price Bid is liable for rejection.
13 | P a g e

Outer Cover
1.1.3. The Technical Bid cover including tender fee &EMD (Technical Bid cover) and Price Bid
(Price bid cover) shall then be put in a single outer cover and sealed appropriately by use of sealant.
The outer cover shall be superscribed as Tender No.<--------------------------------------------> for
Empanelment of Vendors by APSFL for procurement of Customer Premise Equipment (CPE) 1) IPTV Box with Wi-Fi(2k enabled) and 2) IPTV Box with Wi-Fi (4K enabled)on rate
contract. The FROM address and TO address shall be written without fail otherwise the
Technical Bid is liable for rejection.
6.14 Bid Closing Date and Time

The Bids should be submitted not later than the date and time specified in the Tender Schedule or
Corrigendum if published.
6.15 Mode of Submission of Bids

The Bids should be submitted strictly as specified in the Tender document. The Bids should be
reach at APSFL, on or before the due date and time. The Bids will not be received personally.
If the Bidder prefers to submit the Bid by post, the Bidder should ensure that the Bid reaches to the
Managing Director, APSFL on or before the due date and time. APSFL will not be liable or
responsible for any postal delay or any other delay whatsoever.
If any Bid is received after Due Date and Time or unsealed or disorderly submitted or received by
Facsimiles (FAX), the Bid will be treated as non-responsive.
6.16 Modification and withdrawal of Bids

The Bids once submitted cannot be modified or amended or withdrawn. No documents would be
supplemented after submission of Bids
6.17 Technical Bid Opening

The Technical Bid will be opened on the date and time as specified in the Tender schedule in the
presence of those Bidders, who choose to be present against production of an authorization letter
from the Bidding authority.
6.18 Tender Validity

The offer submitted by the Bidders should be valid for a minimum period of 180 days from the date
of opening of the Tender. The Rate Contract will be valid for 1 year from the date of signing of the
contract or agreement/date of release of the first Purchase order. However APSFL reserves the
right to extend or short close the Tender validity period if situation warrants to benefit the
Government.
6.19 Initial Scrutiny

Initial Bid scrutiny will be conducted and incomplete details as given below will be treated as nonresponsive.
If Tenders are;
1. Not submitted in two parts as specified in the Tender
14 | P a g e

2. Received without the Letter of Authorization.
3. Received without tender fee and EMD amount
4. Are found with suppression of details
5. With incomplete information, subjective, conditional offers and partial offers
6. Submitted without support documents as per the Prequalification Criteria and Evaluation
Criteria
7. Non-compliance of any of the clauses stipulated in the Tender
8. Lesser validity period
All responsive Bids will be considered for further evaluation. The decision of APSFL will be final in
this regard.
6.20 Clarifications by APSFL

When deemed necessary, APSFL may seek bonafide clarifications on any aspect from the Bidder.
However, that would not entitle the Bidder to change or cause any change in the substance of the
Bid or price quoted. During the course of Technical Bid evaluation, APSFL may seek additional
information or historical documents for verification to facilitate decision making. In case the Bidder
failed to comply with the requirements of APSFL as stated above, such Bids may at the discretion of
APSFL, shall be rejected as technically non-responsive.
6.21 Suppression of facts and misleading information

During the Bid evaluation, if any suppression or misrepresentation of is brought to the notice of
APSFL. APSFL shall have the right to reject the Bid and if after selection, APSFL would terminate the
contract, as the case may be, will be without any compensation to the Bidder and the EMD / SD, as
the case may be, shall be forfeited.
Bidders should note that any figures in the proof documents submitted by the Bidders for proving
their eligibility is found suppressed or erased, APSFL shall have the right to seek the correct facts
and figures or reject such Bids.
It is up to the Bidders to submit the full copies of the proof documents to meet out the criteria.
Otherwise, APSFL at its discretion may or may not consider such documents.
The Tender calls for full copies of documents to prove the Bidder's experience and capacity to
undertake the project.
6.22 Technical Bid Evaluation

A Technical Committee will examine the Technical Bids against the Prequalification Criteria and
Technical Criteria given in the Tender document and all other terms & conditions in the tender.
The evaluation will be conducted based on the support documents submitted by the Bidders.
The documents which did not meet the eligibility criteria in the first stage of scrutiny will be
rejected in that stage itself and further evaluation will not be carried out for such bidders.
The eligible Bidders alone will be considered for further evaluation for technical criteria.
The technical evaluation score of 40 marks will be the minimum score and the bidders who have
scored 40 marks will be declared as Technically Qualified Bidders
15 | P a g e

6.23 Price Bid Evaluation

The Price Bids of the Technically Qualified Bidders alone will be opened and evaluated. The Price
Bid should include all expenses towards this Tender.
All the taxes indicated in the Price Bid will be taken for the Price Bid evaluation
1.1.4. The price bid calls for two types of the CPE -1) IPTV Box with Wi-Fi(2k enabled) and 2)
IPTV Box with Wi-Fi (4K enabled).
Section 1 of Price bid is for outright purchase mode.
As this is a rate contract, the following method of price evaluation will be adopted.
1. The bid cost of all the bidders will be arranged in ascending order such as L1, L2, L3, L4, etc.
for each type of CPE mentioned in the Price bid.
2. The L2, L3 and L4 bidders will be asked to match the price of L1 to declare them as the
shortlisted bidders for each type of the CPEs.
3. All the Bidders, who have got shortlisted, will be the Successful Bidders.
4. If the Tender ends with only one Successful Bidder, the value of the order will be restricted
to the monthly licensed manufacturing capacity of the Bidder and remaining quantity will
be re-tendered.
6.24 Negotiations
Negotiations will be conducted with all the Successful Bidders for improvement in the Scope of
Work, Specification, further reduction in price and advancement of delivery schedule.
No dispute can be raised by any Bidder who Bid has been rejected and no claims will be entertained
or paid on this account.
6.25 APSFL reserves the right to

1. Negotiate with the Bidder whose offer is the lowest evaluated price for further reduction of
prices.
2. Insist on quality / specification of materials to be supplied.
3. Modify, reduce or increase the quantity requirements to an extent of the tendered quantity
4. Change the list of areas of supply locations from time to time based upon the requirement of
the purchase.
5. Ask other qualified Bidders to match the L1 price as this is a rate contract tender.
6. If delivery performance of the Bidder is not as per the Schedule, then APSFL reserves the
right to reallocate the quantity to other Bidder.
7. APSFL reserves its right to withhold any amount for the deficiency in the service aspect of
the ordered items supplied to the customers.
16 | P a g e

6.26 Empanelment Process

The Successful bidders (up to L4) shall be selected based on the outright purchase mode quoted by
the bidder on each type of the CPEs.
Orders will be placed as per APSFL requirements on the empanelled vendors as stated below:
The quantity of CPEs that will be allocated to the successful bidders will be based on their ranking
( L1,L2,L3,L4 ) and also manufacturing facility at Andhra Pradesh ( existing facility /new facility
where from the product will be manufactured & supplied).
The quantity is specified in %, which will be applicable during the one year empanelment period
Sl.No Ranking No Manufacturing Manufacturing
facility in AP
Facility in AP
1
L1
30%
2
L2
25%
3
L3
15%
4
L4
10%
Note:
Incase less than four agencies get empanelled, percentage will be adjusted on proportionate
basis taking the above percentage as the basis.
Incase L1 fails to supply, the quantity will be equally allotted to other bidders as per the
ranking.
Incase only one or two or three agencies have manufacturing facility in AP, the 20%
quantity will be equally given irrespective of the ranking at L1 rate.
Incase L2,L3,L4 do not accept L1 rate or fails to supply order quantity, and order will be
placed on L1.
If other bidders refuse to sign the empanelment after matching the prices quoted by the lowest
bidder, their EMD will be refunded and offer will be extended to other qualified bidders.
The empanelment will be valid for a period of 12 (twelve) months in the first instance. It may be
extended further depending upon the need for continuity & the performance of the empanelled
service provider(s) and based on mutually agreeable terms and conditions and APSFL reserves the
right for such extension.
In the event of an empanelled Company or the concerned division of the Company is taken over
/bought over by another company, all the obligations and execution responsibilities under the
agreement with the APSFL, should be passed on for compliance by the new company in the
negotiation for their transfer.
In case any selected L1 bidder refuses to sign empanelment within seven days of communication
from APSFL, the offer would be treated as withdrawn and the bidders EMD will be forfeited and
17 | P a g e

offer will be extended to other bidders. If other bidders refuse to sign the empanelment after
matching the prices quoted by the lowest bidder, their EMD will be forfeited and offer will be
extended to other qualified bidders. The defaulting bidder may also be debarred from participating
in APSFL tenders for a period of three years.
In case of empanelled bidder is found in breach of any condition(s) of tender or supply order, at any
stage during the course of supply / installation or warranty period, the legal action as per
rules/laws, shall be initiated against the bidder and EMD/Security Deposits shall be forfeited.
In the event of termination of this contract due to failure of the bidder to meet the terms and
conditions stipulated herein, the bidder will not be able to work with APSFL for the next 3 years
and the empanelment will stand cancelled effective from the date of termination.
The bidder should not assign or sublet the empanelment or any part or it to any other vendor in any
form. Failure to do so shall result in termination of empanelment and forfeiture of Security deposit,
APSFL may, at any time, terminate the empanelment by giving written notice to the empanelled
vendor without any compensation, if the empanelled vendor becomes bankrupt or otherwise
insolvent, provided that such termination will not prejudice or affect any right of action or remedy
which has accrued or will accrue thereafter to APSFL
6.27 Letter of Acceptance

The final acceptance of the tender is entirely vested with APSFL who reserves the right to accept or
reject, any or all of the tenders in full or in parts without assigning any reason whatsoever. The
Tender Accepting Authority may also reject all the tenders for reasons such as change in Scope,
Specification, lack of anticipated financial resources, court orders, calamities or any other
unforeseen circumstances. After acceptance of the Tender by APSFL, the Successful Bidder shall
have no right to withdraw their tender or claim higher price.
After acceptance of the Tender by APSFL, a Letter of Acceptance (LOA) will be issued to the
Successful Bidder(s) by APSFL. Under this rate contract, APSFL has the right to issue LOA to more
than one bidder.
6.28 Payment of Security Deposit (SD)

The successful Bidder will be required to remit a Security Deposit (SD) equivalent to the value of
EMD in the form of unconditional irrevocable Bank Guarantee valid for a period equivalent to the
delivery period from the date of acceptance of the tender on receipt of confirmation from APSFL.
The SD shall be paid within 10 days from the date of issue Letter of Acceptance (LOA) by APSFL.
The SD furnished by the Successful Bidder in respect of the tender will be returned to them after
successful fulfillment of work. The Security Deposit will be refunded to the Successful Bidder only
after successful completion of the all the Purchase Orders. The Security Deposit held by APSFL till it
is refunded to the Successful Bidder will not earn any interest thereof.
The Security Deposit will be forfeited if the Successful Bidder withdraws the Bid during the period
of Bid validity specified in the Tender or if the Bidder fails to sign the contract.
6.29 Execution of Contract

The Successful Bidder should execute a Contract in the INR 100 non-judicial Stamp Paper bought in
Andhra Pradesh/Hyderabad only in the name of the Bidder within one week from the date of Letter
of Acceptance issued by APSFL with such changes/modifications as may be indicated by APSFL at
the time of execution on receipt of confirmation from APSFL.
18 | P a g e

The Successful Bidder shall not assign or make over the contract, the benefit or burden thereof to
any other person or persons or body corporate for the execution of the contract or any part thereof
without the prior written consent of APSFL. APSFL reserves its right to cancel the purchase order
either in part or full, if these conditions are violated. If the Successful Bidder fail to execute the
agreement, the SD of the Successful Bidder will be forfeited and their tender will be held as nonresponsive.
The expenses incidental to the execution of the agreement should be borne by the Successful
Bidder.
The conditions stipulated in the agreement should be strictly adhered to and violation of any of the
conditions will entail termination of the contract without prejudice to the rights of APSFL and
APSFL also have the right to recover any consequential losses from the Successful Bidder.
6.30 Release of Purchase Order

After execution of the Contract and payment of Security Deposit, Firm Purchase Order for the
supply and delivery of Tendered items will be issued to the Successful Bidder by APSFL. The supply
and payment will be based on the Purchase Order(s) issued from time to time.
6.31 Refund of EMD

If the Successful Bidder submits Security Deposit for the stipulated value in full by way of Bank
Guarantee, the EMD will be refunded. The EMD amount of the Unsuccessful Bidder will be refunded
after finalization and issue of Firm Purchase Order to the Successful Bidder.
6.32 Release of SD
The Security Deposit will be refunded to the Successful Bidder on completion of entire supply
subject to satisfaction of APSFL. Such completion would be arrived at when the entire quantity is
supplied by the Bidder as per the Contract Agreement and as per Purchase Order(s) issued by
APSFL from time to time.
6.33 Forfeiture of EMD and SD

If the successful Bidder fails to act according to the tender conditions or backs out, after the tender
has been accepted, the EMD will be forfeited to APSFL.
If the Successful Bidder fails to remit the SD, the EMD remitted by him will be forfeited to APSFL
and the tender will be held void.
If the Successful Bidder fails to act up on to the tender conditions or backs out from the contract,
the SD mentioned above will also be forfeited by APSFL.
6.34 Termination of Contract

Termination for default
APSFL may without prejudice to any other remedy for breach of contract, by written notice of
default with a notice period of 7 days, sent to the Successful Bidder, terminate the contract in whole
or part, (i) if the Successful Bidder fails to deliver any or all of the goods within the time period(s)
specified in the Contract, or fails to supply the items as per the Delivery Schedule or within any
extension thereof granted by APSFL; or (ii) if the Successful Bidder fails to perform any of the
19 | P a g e

obligation(s) under the contract; or (iii) if the Successful Bidder, in the judgment of APSFL, has
engaged in fraudulent and corrupt practices in competing for or in executing the Contract.
In the event APSFL terminates the Contract in whole or in part, APSFL may procure, upon terms
and in such manner as it deems appropriate, the goods and services similar to those and delivered
and the Successful Bidder shall be liable to APSFL for any additional costs for such similar goods.
However, the Successful Bidder shall continue the performance of the contract to the extent not
terminated.
Termination for Insolvency
APSFL may at any time terminate the Contract by giving written notice with a notice period of 7
days to the Successful Bidder, if the Successful Bidder becomes bankrupt or otherwise insolvent. In
this event, termination will be without compensation to the Successful Bidder, provided that such
termination will not prejudice or affect any right of action or remedy that has accrued or will accrue
thereafter to APSFL.
Termination for Convenience
APSFL may by written notice, with a notice period of seven days sent to the Successful Bidder, may
terminate the Contract, in whole or in part, at any time for its convenience. The notice of
termination shall specify that termination is for APSFLs convenience, the extent to which
performance of work under the Contract is terminated, and the date upon which such termination
becomes effective. On termination, the successful Bidder is not entitled to any compensation
whatsoever.
6.35 Execution of Work Order

The Successful Bidder should nominate and intimate APSFL, an Account Manager for Single Point of
Contact (SPOC), who should be responsible for effective delivery of work complying with all the
terms and conditions. The Successful Bidder should ensure that the Account Manager fully
familiarizes with the Tender Conditions, Scope of Work and deliverables.
6.36 Assigning of Tender whole or in part

The successful Bidder shall not assign or make over the contract, the benefit or burden thereof to
any other person or persons or body corporate. The Bidder should not under-let or sublet to any
person(s) or body corporate for the execution of the contract or any part thereof without the
written consent of APSFL.
6.37 Liquidated Damages (LD)

A penalty will be levied at the rate specified in the Agreement Format for non-fulfillment of delivery
schedule subject to the force Majeure conditions. Even If the work is not completed in full beyond
this period, such performance may entail termination of contract and black listing of the Bidder
from participating in any of the APSFL's Tenders. This alone will not relieve the Bidder and the
difference in cost of the items purchased through other technically qualified Bidders or any other
alternative sources will be recovered from the successful Bidder.
20 | P a g e

6.38 Penalty for Non-Fulfillment of Tender

A penalty will be levied at the rate specified in the Agreement Format in the event of non-fulfillment
or non-observance of any of the conditions stipulated in the Agreement, Terms and Conditions and
Work Order.
6.39 Other Conditions

The final decision would be based on the technical capacity and pricing of the Bidder. APSFL does
not bind itself in selecting the bidder offering lowest prices.
Empanelment does not mean order placement is assured. APSFL reserves its right to place
order on a vendor who is not empanelled, in case of any innovative product, solution that is
introduced.
APSFL reserves the right not to accept lowest price, to reject any or all the tenders without
assigning any reason, to relax or waive any of the conditions stipulated in the terms and conditions
of tender as deemed necessary in the best interest of APSFL for good and sufficient reasons.
6.40 Arbitration and Jurisdiction

In case of any dispute, the matter will be referred to a Sole Arbitrator to be appointed by the
Managing Director of APSFL in accordance with the "Arbitration and Conciliation Act 1996". The
arbitration shall be held in Vijayawada, India and the language English only.
Subject to the above, the Courts at Vijayawada alone only shall have jurisdiction in the matter.
21 | P a g e

7 Service Level Agreement (SLA)

The empanelled Vendor has to maintain the CPEs that are commissioned by the service provider of
APSFL, during the warranty period of one year from the date of commissioning as per the terms &
conditions in the tender and to meet the SLA as stated below: The SLA will be calculated per District
Basis on quarterly basis and the SLA parameters are as given below:
Specification of Severity Levels and Penalties during the business hours (09:00 hrs to 21:00 hrs) are
as stated below:
The SLA will be calculated against every minimum order quantity of 50000 CPEs.
Specification of Severity Levels and Penalties during the business hours (08:00 hrs to 21:00 hrs).
The time will be calculated from the time the problem is reported by the help desk of NOC of AP
Fiber grid /from the time the CPE is handed over at the service centre.
(i)
The average downtime (fault restoration time) of faulty CPEs in a District will be
taken as reference for define the severity level and the penalty.
(ii)
The CPE failures in a District, which results in non-availability of

services/interruption of services/performance issues, will be treated as down time
and the same will be calculated for all the faulty CPEs and if the average down is
within 8 Hours, the failures shall be treated as Severity Level 1.
(iii)

beyond 8 Hours and within 24 hours, the failures shall be treated as Severity Level
2
(iv)

beyond 24 hours and within 40 hours, the failures shall be treated as Severity
Level 3
(v)

beyond 40 hours, the failures shall be treated as Severity Level 4.
(vi)
Partial restoration of failures resulting in deteriorated functioning of the system

shall not be treated as rectification, under any circumstances and the down time till
the proper restoration of failure shall be counted in full.
(vii)
The SLA will be calculated per District Basis on quarterly basis and the SLA
parameters are as given below: The District wise penalties to be imposed for the
restoration of different severity levels of faults are defined below
22 | P a g e

Severity
MTTR
Level
Calls closure Target Penalty

(measured
quarterly basis)
0.5 % of cost of CPE
Level 1
Up to 8 Hours
>95%
x (number of unresolved
tickets 5% of total tickets
reported in the time period)
1% of cost of CPE
Level 2
Beyond 8 hrs &

Up to 24 hrs
>98%
(98% of the
tickets raised)
tickets 2 % of total tickets
2 % of cost of CPE
Level 3
Beyond 24 hrs
and up to 40 >99.99%
hrs
tickets 1 % of total tickets
5 % of cost of CPE
Level 4
Beyond 40 hrs
x number
tickets
of
unresolved
For the purpose of calculating SLA, the following faults or outage hours shall be excluded:
(i)
Periods where the APSFL/customer is inaccessible to confirm the status of the

system after fault clearance by the vendor.
(ii)
Periods where any CPE is switched off at the customer end due its own reasons. The
onus lies on APSFL to ensure that the on-site equipment are Powered ON and / or
the Network Monitoring tools, if any, that are used by APSFL should be able to filter
out the time period of CPE being voluntarily switched off, from the Down Time
calculations.
(iii)
Periods where the failure of any components or equipment belonging to

APSFL/Customer.
(iv)
The time lost in attending to a complaint due to delay in entering

APSFLs/customers premises shall not be considered as a down time
23 | P a g e

The SLA document will be reviewed for any changes/amendments that are deemed
necessary by APSFL during the one year warranty period.
24 | P a g e

8 Technical specification
8.1 Models of the CPEs
S.No
CPE Type
Input
IPTV Box
with Wi-Fi 2K
RJ 45
IPTV Box
with Wi-Fi
4K
RJ 45
Output (Minimum number

Remarks
of Ports indicated)
1.HDMI-1Port (1.4 or Latest)
2.AV (IPTV)-1 Port
2K resolution
3. USB 2.0- 2 Ports
4.
Feature
for
Wi-Fi
functionality
1. HDMI-1 Port (2.0)
2.AV (IPTV)-1 Port
3. USB 2.0- 2 Ports
4K resolution
4.
Feature
for
Wi-Fi
functionality
8.2 Functional Block Diagram of the CPE Box-IPTV Box with Wi-Fi (2K &
4K)
IPTV is the box, having Ethernet (RJ45) input with IPTV functionality, able to connect
LCD/LED TV or traditional TVs (AV input) and at least one Ethernet port, one Telephone
Interface, Wi-Fi and Bluetooth.
Ethernet
RJ45
HDMI and
AV Out
Ethernet /
PHY
Android 4.4 or Latest
USB 2.0
2 ports
25 | P a g e
BLE
IR Remote
Television
WiFi

8.3 Model of CPE at Glance

S.No
Box Code
IPTV Box with

Wi-Fi - 2K
IPTV Box with

Wi-Fi - 4K
AV
Out
HDMI
USB
WLAN
1 Port
Ver 1.4
or Later
1 Port
Ver 2.0
RJ45
8.4 Technical Specifications

8.4.1 Common Specifications
Operation System
Android 4.4 Jelly Bean or Latest
RAM
2Giga Bytes DDR3-1333 or higher
Nand Flash
8Giga Bytes or higher
Storage External
Support SD Card up to 32GBytes
WiFi
Wi-Fi 802.11b/g/n Wi-Fi tethering(Wi-Fi hotspot shall support minimum 5

clients)
Ethernet
Yes. Build-in, 10/100Mbps
Infra Remote
Yes. Build-in
HDMI Interface
HDMI 1.4 or latest

1x SPDIF
1x AV port
Ports
1 x DC Jack
1x HDMI
USB Ports
Minimum 2 ports USB 2.0 Host

Shall support Keyboard & Mouse (wired / wireless 2.4G)
Shall support web camera
Power Supply
DC Jock interface
26 | P a g e
DC 5V

Power Device
AC Adapter Input 100/240V,5V/2A
Software
Voice: MP3/WAV/AMR/AAC;
Multi-Media
Format
Video:3GP,MPEG4,AVI,RMVB,MKV,FLV
Picture: JPEG/BMP/GIF;
Language
English, Telugu (Optional)
Pre-installed
Apps
File Explorer, Browser, Gallery, Clock, Calculator, Calendar, Video, Email
Online video
Yes. Support Flash 11.x / HTML5 online video
Email
POP3/SMTP/IMAP4
Remote
IR based Remote control with Navigation keys plus Keys for digits to change
channels
Device Specification
1 x Android TV Box
Package
1 x Remote (with Batteries)

1 x AC Charger Adapter
1x HDMI CABLE
1 x AV cable
1 x User Manual (English, Telugu (Optional))
27 | P a g e

8.4.2 IPTV Box with Wi-Fi - 2K
CPU
Quad-Core 64Bit A5, Minimum 1.5GHz

Quad-Core 64bit A7, Minimum 1.2GHz
2D/ 3D/ OpenGL ES2.0/ OpenVG1.1.
GPU
Video Decoding: Support 2K 1920x1080p@60fps, MPEG1/2/4, H.264

Video Encoding: Support encoding in H.264. 1080p@60fps, 720@100fps
HDMI
One HDMI 1.4 or later Version
8.4.3 IPTV Box with Wi-Fi - 4K

Quad-Core 64Bit A5, Minimum 2.0 GHz or
CPU
Quad-Core 64bit A7, Minimum 1.7GHz
2D/ 3D/ OpenGL ES2.0/ OpenVG1.1
GPU
Video Decoding: Support 4K UHD 3840 pixels 2160 lines, MPEG1/2/4, H.265
Video Encoding: Support encoding in H.265. 1080p@60fps, 720@100fps,
HDMI
28 | P a g e
One HDMI 2.0

Model Form of Contract

(To be executed on an INR 100/- Non-Judicial Stamp Paper bought in Andhra Pradesh by the
Successful Bidder for the supply and commissioning of Telephony and IPTV equipment)
This CONTRACT is entered into at Hyderabad on the

day of
2016 between Andhra
Pradesh State FiberNet Limited (APSFL), a PSU wholly owned by Government of Andhra
Pradesh, a Company registered under the Indian Companies Act, 1956 and having its Registered
office at Plot No.5, 6, 15&16, 1st Floor, KKR Square (Opp: Hotel Jubilee Ridge), Jubilee Hills,
Hyderabad 500 033, India herein after referred to as APSFL which term shall mean and
include its Successors and permitted assigns) on behalf of Customer (s) to be communicated by
APSFL from time to time (herein after referred to as Purchaser (s)) and
a Company
registered under the Indian Companies Act, 1956 and having its Registered Office at
,
hereinafter referred to as the Successful Bidder which term shall mean and include its Successors
and permitted assigns)
Whereas, APSFL had floated a Rate Contract Tender vide Tender No. APSFL/CPE/41/2016
Dt:27/08/2016 for procurement of CPEs and the Successful Bidder has been empanelled as
bidder for procuring the
box in the Tender .
APSFL and the Successful Bidder arrived at the following terms and conditions in respect of the
same:1.
This document on having been signed by both the parties shall constitute a binding contract
between the parties and shall remain in force for a period of 12 months. But in the event of
any breach of agreement at any time on the part of the Successful Bidder, the contract shall
be determinable by APSFL without compensation to the Successful Bidder. The contract
may also be put to an end at any time by APSFL upon giving seven days notice to the
Successful Bidder.
2.
The Successful Bidder agrees that in the event of failure of 10% or more of the vital
components of the equipment occurring during the first year warranty period, APSFL would
have a right to blacklist them for any procurement through APSFL for a period of three
years from that date.
3.
The Successful Bidder agrees to supply and maintain the Bill of Material detailed in APSFL
Tender No. APSFL/CPE/41/2016 Dt: /08/2016 after carrying out successfully all tests
prescribed by the Purchaser(s) at a unit price plus applicable Taxes as indicated in Annexure
to this Agreement to the Purchaser(s) before the specified date. The price offered is firm and
is not subject to enhancement on any ground.
4.
The ordered items should be delivered within 8 weeks from the date of Purchase Order,
Subject to integration of Middle Ware and DRM Minimum. Delivery order should be of
50,000 CPEs.
5.
The price of the ordered items as per the Tender includes excise duty, Surcharges, Freight,
Octroi, insurance, commissioning, and such other levies that may be applicable.
29 | P a g e

6.
The goods or materials to be supplied under this contract are to be of the quality and of the
sort mentioned in the APSFL Tender.
7. The goods or materials are to be delivered on F.O.R destination indicated by

APSFL/Purchaser(s) without any extra cost in such quantities or numbers contained in the
purchase order to be issued by APSFL from time to time. Any amendments to the orders in
terms of quantities or delivery period etc., may be incorporated on a mutually agreed basis.
The delivery of goods to the destination is the responsibility of the Successful Bidder only.
The goods supplied under the contract should be covered for comprehensive insurance by
the Successful Bidder till delivery and acceptance by the authority concerned.
8.
The procurement of CPE Boxes may be either by APSFL or any other Government
Agencies or organizations. The successful bidder should supply the boxes at the same price
as agreed. APSFL is entitled to change the delivery site/location address if need arises. In
this situation, the Successful Bidder should not claim any additional charges except for any
major amount involved which will be resolved mutually.
9.
The goods sold under this agreement shall not be taken back. However any replacement
necessitated, as part of the warranty commitments shall be carried out by the Successful
Bidder and faulty parts/materials that arise out of such replacements shall be taken back by
the Successful Bidder within a reasonable time.
10. If delivery of ordered items are not effected as specified in the purchase order, APSFL shall
have the full authority to cancel the order and to take any such action that will be deemed fit
in the circumstances.
11. In case of failure by the Successful Bidder to deliver goods or materials demanded from
them, within the period specified for delivery or in case of goods or materials delivered by
them, not being of the stipulated quality and specifications or in the case of goods or
materials being delivered without a correct invoice in duplicate, APSFL or anyone duly
authorized by APSFL shall have the power to reject any such goods or material and to
purchase from others instead of any goods or materials so rejected or not delivered. Unless
the Successful Bidder shall themselves forthwith supply that shall be sufficient and
satisfactory any excess of cost so incurred by the Purchaser(s) over the contract price
together with all charges and expenses attending the purchase shall be recoverable by
APSFL / Purchaser(s) from the Successful Bidder.
12. A penalty will be levied at the rate of 0.25% per day on the un-delivered portion of the
material value subject to a maximum of 10% if the delivery has not been completed in full
within the stipulated period subject to Force Majeure conditions. The delivery period will
effect from the date of receipt of confirmed consignee address. Besides such performance
may entail black-listing of the Successful Bidder. If the Successful Bidder fails to supply
even after the lapse of one month after the stipulated date of delivery, then the
orders/contracts are liable for cancellation and the EMD/ Security Deposit will be forfeited
in addition to APSFL reserving the right to blacklist the suppliers for a period of three years
from participating in APSFLs tenders for Government contracts/projects.
30 | P a g e

13. A Penalty for non-fulfillment or non-observance of tender conditions will be levied at 10% of
the total value of the Purchase Order.
14. Notwithstanding anything contained in the penalty clause, APSFL reserves the right to
blacklist the bidder from taking part in any of the procurement operations of APSFL for a
minimum period of three years from the date of blacklisting for failure to carry out supply in
time or according to the quality and quantity prescribed or any such similar reasons. This
penalty shall be over and above all other penalties.
15. WARRANTY:
1.
The materials or goods are to be given warranty for a period of 12 months in outright
purchase mode, after installation and commissioning against any manufacturing defect
and bad workmanship solely by the Successful Bidder irrespective of whether the same
have been manufactured by them or not. The warranty period of 12 months will
commence from the date of installation and commissioning of the ordered items after
carrying out successfully the tests prescribed by Purchaser/(s) and installation in good
working condition. A report of services attended on monthly basis must be submitted to
APSFL for each order during the warranty period.
2.
The Successful Bidder shall undertake to supply the spares for the Standard warranty
and Extended Warranty Period of the offered items for warranty period. If any
manufacturing or other technical defect(s) is/are found during the warranty period from
the date of installation, commissioning and handing over of the ordered items to
Purchaser (s), they will have to be rectified or replaced free of cost by the Successful
Bidder in good working condition.
3.
During the warranty period, the Successful Bidder agrees to arrange for a backup item
of the ordered items at their cost, if due to manufacturing and other Technical defects of
the ordered items, the system is down and if it is not restored in working condition as
per the SLA. The warranty will cover all the materials and goods supplied by the
Successful Bidder under this contract irrespective of the fact whether these have been
manufactured by Successful Bidder or not.
4.
The Successful Bidder agrees to provide comprehensive maintenance of the ordered

items, which shall include preventive maintenance and corrective maintenance at the
location specified by the Purchaser(s). The maintenance shall include replacement of all
parts. The Ordered items, which are down, should be restored in good working
condition as per the SLA. Purchaser(s) reserves right to terminate the maintenance
contract in the event of unsatisfactory maintenance and claim damages for nonfulfillment of contract.
31 | P a g e

5.
PAYMENT TERMS:
Outright purchase
a. Delivery Phase
The payment against each work order will be made after the delivery of the ordered
items at the site. If the order could not be completed within the stipulated time as per
the work order, then partial payment will not made by APSFL. After completion of full
order, 95% of the total cost of ordered items will be paid by APSFL on behalf of the
Purchaser in 30 days after the delivery of the items at the site, after deducting the LD if
applicable.
b. Warranty Phase
5% will be retained during the first year warranty period and this amount will be
returned after completion of one year warranty period, after deducting the any SLA
penalty during the first year operation or the 5% payment will be released after
submission of Bank guarantee against the 5% payment that is payable.
16. The Successful Bidder agrees that in the event of non-fulfillment or non-observance of any
of the conditions stipulated in the contract, the Successful Bidder shall pay as penalty an
amount equivalent to 10% of total value of contract or an amount equal to the actual loss
incurred by the Purchaser (s) whichever is higher subject to the condition that the loss
amount would not exceed the value of the goods supplied.
17. The contract or any part share of interest in it is not to be transferred or assigned by the
successful Bidder directly or indirectly to any person or persons whomsoever without the
written consent of the APSFL.
18. Neither the Purchaser(s)/APSFL nor the Successful Bidder shall be liable to the other for
any delay or failure in the performance of their respective obligations due to causes or
contingencies beyond their reasonable control such as
1.
Natural phenomena including but not limited to earthquakes, floods and epidemics.
2.
Acts of any Government authority domestic or foreign including but not limited to war
declared or undeclared, priorities and quarantine restrictions.
3.
Accidents or disruptions including, but not limited to fire, explosions, breakdown of

essential machinery or equipment, power and water shortages.
19. The following document shall be deemed to form and be read and constructed as part of this
Contract.
1.
Technical Specifications
a.
Tender Terms and Condition
b.
Amendments issued by APSFL for the Tender document
32 | P a g e

f.
c.
Corrigendum / Clarifications issued by APSFL for the Tender Document
d.
Purchase Order(s) issued by APSFL from time to time
e.
Correspondence made by APSFL to the Successful Bidder from time to time

during the period of the contract.
Wherever the offer conditions furnished by the Successful Bidder are at variance with
conditions of this contract or conditions stipulated in the purchase order, the latter shall
prevail over the offer conditions furnished by the Successful Bidder.
20. (a) Unless otherwise provided in the agreement, any notice, request, consent or other
communication given or required to be given hereunder shall be given by mailing the same
by registered mail, postage prepaid, return receipt requested in the case of the Successful
Bidder to the Purchaser(s) at their respective addresses and set forth above or with other
addresses and to the attention of such other person or persons as may hereafter be designated
by like notice hereunder and any such notice sent by post shall be deemed to have been
served on the date when in the ordinary course of post, it would have been delivered at the
address to which it was sent. (b) Any notice to the Successful Bidder shall be deemed to be
sufficiently served, if given or left in writing at their usual or last known place of abode or
business.
21. Termination of Contract
1. Termination for default
a.
(i)APSFL may without prejudice to any other remedy for breach of contract, by
written notice of default with a notice period of seven days, sent to the Successful
Bidder, terminate the contract in whole or part, (i) if the Successful Bidder fails to
deliver any or all of the goods within the time period(s) specified in the Contract,
or fails to supply the items as per the Delivery Schedule or within any extension
thereof granted by APSFL; or (ii) if the Successful Bidder fails perform any of the
obligation(s) under the contract; or (iii) if the Successful Bidder, in the judgment
of APSFL, has engaged in fraudulent and corrupt practices in competing for or in
executing the Contract.
b.
In the event APSFL terminates the Contract in whole or in part, APSFL may
procure, upon terms and in such manner as it deems appropriate, the goods and
services similar to those and delivered and the Successful Bidder shall be liable to
APSFL for any additional costs for such similar goods. However, the Successful
Bidder shall continue the performance of the contract to the extent not terminated.
2. Termination for Insolvency

APSFL may at any time terminate the Contract by giving written notice with a notice
period of 7 days to the Successful Bidder, if the Successful Bidder becomes bankrupt or
otherwise insolvent. In this event, termination will be without compensation to the
Successful Bidder, provided that such termination will not prejudice or affect any right
of action or remedy that has accrued or will accrue thereafter to APSFL.
33 | P a g e

3. Termination for Convenience
APSFL may by written notice, with a notice period of seven days sent to the Successful
Bidder, may terminate the Contract, in whole or in part, at any time for its convenience.
The notice of termination shall specify that termination is for APSFLs convenience, the
extent to which performance of work under the Contract is terminated, and the date
upon which such termination becomes effective. On termination, the Successful Bidder
is not entitled to any compensation whatsoever.
22. Any notice to the Successful Bidder shall be deemed to be sufficiently served, if given or
left in writing at their usual or last known place of abode or business.
23. APSFL reserves the right to cancel the order(s) and to terminate the contract in the event of
short performance or non-performance of the Successful Bidder. Arbitration Clause:1.
Except as otherwise provided elsewhere in the contract, if any dispute, difference,

question or disagreement arises between the parties hereto or their respective
representatives or assignees, at any time in connection with construction, meaning,
operation, effect, interpretation or out of the contract or breach thereof, the same shall
be decided by Sole Arbitrator to be appointed by the Managing Director of APSFL.
2.
If the Arbitrator so appointed dies, resigns, incapacitated or withdraws for any reason
from the proceedings, another Arbitrator shall be appointed by the Managing Director
of APSFL. The Arbitrator so appointed shall proceed with the reference from the stage,
where his predecessor had left if both parties consent for the same, otherwise, he shall
proceed de novo.
3. It is a term of the contract that the party invoking arbitration shall specify all disputes to
be referred to arbitration at the time of invocation of arbitration and not thereafter.
4.
It is also a term of the contract that neither party to the contract shall be entitled to seek
interest and the arbitrator should not grant interest.
5.
The Arbitral Tribunal shall give reasoned award and the same shall be final, conclusive
and binding on the parties.
6.
The venue of the arbitration shall be Hyderabad and language English.
7.
The fees of the Arbitrator and expenses incidental to the arbitration proceedings shall be
borne equally by the parties.
8.
Subject to as aforesaid, the provisions of the Arbitration and Conciliation Act, 1996 and
any statutory modifications or re-enactment in lieu thereof shall apply to the arbitration
proceedings under this Clause.
9.
Subject to the above, the Courts at Vijayawada alone shall have jurisdiction in the
matter.
34 | P a g e

In Witness whereof the parties hereto have signed on the day, month and year above written in
the presence of
For and on behalf of
For and on behalf of
Andhra Pradesh State

FiberNet Limited (APSFL)
Witnesses:
Witnesses:
1.
1.
2.
2.
35 | P a g e

9 Bank Guarantee Format

(To be executed in INR 100/- Stamp Paper)
To
Bank Guarantee No:
Amount of Guarantee:
Guarantee covers from:
Last date for lodgement of claim:
This Deed of Guarantee executed by______________(Banker's Name & Address) having our Head Office
at _______________________(address) (hereinafter referred to as the Bank) in favour of The Managing
Director, Andhra Pradesh State FiberNet Limited (APSFL), Andhra Pradesh State FiberNet
Limited,Plot No.5, 6, 15&16, 1st Floor,KKR Square (Opp: Hotel Jubilee Ridge), Jubilee Hills,
Hyderabad 500 033, India (hereinafter referred to as the Beneficiary) for an amount not
exceeding INR ________/- (Rupees______________Only) as per the request of M/s. ______ having its office
address at_______________(hereinafter referred to as Supplier) against Letter of Acceptance
reference_____________dated __/__/____ of M/s. Andhra Pradesh State FiberNet Limited (APSFL)This
guarantee is issued subject to the condition that the liability of the Bank under this guarantee is
limited to a maximum INR ___________ /- (Rupees ________ Only) and the guarantee shall remain in full
force up to ___ months from the date of Bank Guarantee and cannot be invoked otherwise by a
written demand or claim by the beneficiary under the Guarantee served on the Bank before ___
months from the date of Bank Guarantee.
AND WHEREAS it has been stipulated by you in the said ORDER that the Supplier shall
furnish you with a Bank Guarantee by a Scheduled/Nationalized Bank for the sum specified therein
as security for compliance with the Contractors performance obligations for a period in accordance
with the contract.
AND WHEREAS we have agreed to give the Supplier a Guarantee.
THEREFORE, we (Bankers address) , hereby affirm that we are Guarantors and
responsible to you on behalf of the Supplier up to a total of INR___________/- (Rupees__________ Only)
and we undertake to pay you, upon your first written demand declaring the Supplier to be in
default under the contract and without any demur, cavil or argument, any sum or sums within the
limit of INR__________/- (Rupees______________Only) as aforesaid, without your needing to prove or
show grounds or reasons for your demand or the sum specified therein. We will pay the guaranteed
amount notwithstanding any objection or dispute whatsoever raised by the Supplier.
This Guarantee is valid until___________months from the date of Bank Guarantee.
Notwithstanding, anything contained herein
36 | P a g e

Our liability under this guarantee shall not be exceed INR_____________/(Rupees__________Only). This bank guarantee shall be valid up to __ months from the date of Bank
Guarantee and we are liable to pay the guaranteed amount or any part thereof under this Bank
Guarantee only and only if you serve upon us a written claim or demand on or before ____________
In witness whereof the Bank, through its authorized Officer, has set its, hand and stamp on
this ____________at_____________.
Witness:
(Signature)
(Name in Block Letters)
37 | P a g e

10 Bid Cover Letter

(to be submitted in Bidders letterhead)
(Date)
To,
Managing Director
Sub: Empanelment of vendors for procurement of Customer Premise Equipment (CPE)

1) IPTV Box with Wi-Fi(2k enabled) and 2) IPTV Box with Wi-Fi (4K enabled)
Dear Sir,
With reference to your RFP Document dated .., I/We, having examined all relevant
documents and understood their contents, hereby submit our bid for Empanelment of vendors for
supply of Customer Premise Equipment(CPE) -1) IPTV Box with Wi-Fi (2k enabled) and 2) IPTV
Box with Wi-Fi (4K enabled)
1.All information provided in the bid is true and correct and all documents accompanying such
Proposal are true copies of their respective originals.
2. This statement is made for the express purpose of appointment as the empanelled vendors for
the aforesaid empanelment.
3. I/We shall make available to the Authority any additional information it may deem necessary or
require for supplementing or authenticating the Proposal.
4. I/We acknowledge the right of the Authority to reject our Proposal without assigning any reason
or otherwise and hereby waive our right to challenge the same on any account whatsoever.
5. I/We to the best of our knowledge certify that in the last three years, we or any of our Associates
have neither failed to perform on any contract, as evidenced by imposition of a penalty by an
arbitral or judicial authority or a judicial pronouncement or arbitration award against the Bidder,
nor been expelled from any project or contract by any public authority nor have had any contract
terminated by any public authority for breach on our part.
6. I/We understand that you may cancel the Tender Process at any time and that you are neither
bound to accept any Proposal that you may receive nor to empanel vendors, without incurring any
liability to the Bidders
7. I/We to the best of our knowledge certify that in regard to matters other than security and
integrity of the country, we or any of our Associates have not been convicted by a Court of Law or
indicted or adverse orders passed by a regulatory authority which would cast a doubt on our ability
to undertake the Project or which relates to a grave offence that outrages the moral sense of the
community.
38 | P a g e

8. I/We to the best of our knowledge further certify that in regard to matters relating to security
and integrity of the country, we have not been charge-sheeted by any agency of the Government or
convicted by a Court of Law for any offence committed by us or by any of our Associates.
9. I/We hereby irrevocably waive any right or remedy which we may have at any stage at law or
howsoever otherwise arising to challenge or question any decision taken by the Authority and/ or
the Government of India in connection with the selection of vendors or in connection with the
Tender Process itself in respect of the above mentioned Project.
10. I/We agree and understand that the bid is subject to the provisions of the tender document. In
no case, shall I/We have any claim or right of whatsoever nature if me or our bid is not opened or
rejected.
11. I/We agree to keep this offer valid for 180 days from the Proposal Due Date specified in the
tender.
12. I/We agree and undertake to abide by all the terms and conditions of the tender document. In
witness thereof, I/We submit this Proposal under and in accordance with the terms of the tender
document.
Yours faithfully,
(Signature, name and designation of the authorized signatory)
(Name and seal of the firm)
39 | P a g e

11 Check List
Documents to be submitted
Full set of Tender Document with Corrigendum to the
Tender Document duly signed and stamped by the
Authorized Signatory.
Two Part Bid submission
Filled Tender Technical Bid Form and Price Bid Form
DD against Bid Document Fees
DD /BG against EMD amount
Contents of Technical Bid (Technical Bid Cover)
1.
Bid Cover in the Letter head signed and stamped by

the Authorized Signatory
2.
Undertaking in the Letter Head of the Bidder

signed and stamped by the Authorized Signatory
3.
Letter of Authorization/Power of Attorney for

signing the Tender document
4.
5.
Details of the bidders and Prequalification

Criteria Filled up
Copy of relevant documents as a proof for the
compliance against Prequalification criteria
6.
Duly filled Technical Criteria Checklist
7.
Copy of relevant documents as a proof for the

compliance against Technical Criteria
8.
Technical Compliance Letter from OEM

along with leaflets/data sheets/certifications
if any for the quoted products.
9.
Letter of Guarantee from OEM
10.
Letter from OEM for minimum stock
11
Declaration
Contents of Price Bid (Price Bid cover)

1.
D uly filled Price Bi d Form which i s signed

and stamped by the A uthorized Signatory
40 | P a g e
Fill (YES or
NO)
Page No.

12 Details of the Bidder & Pre-Qualification

Particulars
Sl.No.
1.
Name of the Company
2.
Year of incorporation
3.
Nature of the Company (Registered

Company)
Registered Office Address
4.
5.
5.
6.
Office Telephone Number

Fax Number
Contact Person
Name
Personal Telephone Number
Email Address
Local presence at Andhra Pradesh
Telegraphic Address
Office Telephone Number
Fax Number
Contact Person
Name
Personal Telephone Number
Email Address
Registration Details
Permanent Account Number
VAT Registration Number
CST Registration Number
Service Tax Registration Number
Banker's Name, Address and Account
Number
Certificate of incorporation
10
Documentary proof for manufacturer

/dealers/distributor for products such
as CPEs for IPTV, Triple play/Set top
Box or similar products in the last
three years ( as on 31.03.2016)
11
Audited financial statements for the

last two successive years. ( 2014-15 &
2015-16 or 2013-14 & 2014-15)
12
Certification for positive net worth as

on 31.03.2016.
13
Declaration for not black listed by any

State/Central Government
41 | P a g e
Information/documentary proof attached

along with page no. reference.

13 Technical Criteria Checklist

Sl.No
Particulars
Technical compliance for all the

CPEs. The bidder submit the
compliance for the technical
specification
along
with
the
technical data sheets and the
compliance confirmation from the
OEM in their letter head in the
format given at clause No.14
Supply of products such as CPEs for

IPTV/Triple play, set top box or
similar products.
Average supply quantity in the last
three years in India.
3.
The value of work order for Supply

of products such as CPEs for
IPTV/Triple play, set top box or
similar products in the last three
years.
4.
Availability of service centre in

Andhra Pradesh.
42 | P a g e
Information/documentary
proof/supporting
documents attached along with the page
no.reference

14 Technical Compliance
It is to certify that the tender document Tender No. dated. is carefully read &
understood and all the sections and clauses are COMPLIED UNCONDITIONALLY AND
UNEQUIVOCALLY. There is no deviation from the terms & conditions of the tender.
We hereby also confirm that the product quoted by us will meet the project requirements. If any
additional components / services are required to meet the project requirements, we will provide
the same without any additional cost to the authority.
Signature of Authorized Signatory of the Bidder

Company Seal
Date
43 | P a g e

15 Manufacturers Letter of Guarantee

(to be submitted in Manufacturers letterhead)
To
The Managing Director,
Sir,
We hereby authorize M/s___________to undertake to submit a Bid, and subsequently negotiate and
sign the contract with APSFL for the Tender No: xxx for our product -------------------------manufactured by us. We hereby extend our full warranty for the goods offered for supply by the
above firm against this tender.
We also undertake to provide timely supplies as per terms of tender and as agreed mutually and
also to provide a trouble free and continuous support either directly or through our authorized
distributors/dealers under our supervision during the said support period. We will provide the
necessary support in the event of upgradation of any of the software is necessitated while providing
the support will arrange for complete replacement of the item(s) with an equivalent / higher
version.
In case of violation of any of the conditions above, I/We understand that I/We are liable to
be blacklisted by APSFL for a period of three years.
(Signature of authorized Personnel)

Note: Competent authority of the Manufacturer should issue the letter of authority individually for
each bidder separately.
44 | P a g e

16 Letter of Guarantee for Maintaining Minimum Stock

To
The Managing Director,
Sir,
We, M/s ______________hereby undertake and ensure that for the Tender reference ___________ floated
by APSFL, will maintain the minimum stock for the tendered items and strictly follow the
instructions of APSFL for the immediate delivery of the CPEs as per the conditions stipulated in the
Tender.
1. Minimum ex-stock of about 100 units of the item will be kept in the premises as confirmed
by APSFL. Upon issuance of notice from APSFL, we will deliver the items within 24 hours
2. No financial commitment will be claimed by us for maintaining the ex-stock items.
3. We ensure that at any point of time the minimum ex-stock level will be maintained. The
short fall of 100 numbers will be replenished within 7 days from the date of delivery of the
items from the minimum stock.
4. APSFL can inspect the Minimum stock level at any point of time and may impose a penalty
of 10% of the cost of the equipment which are shortage of the specified qty.
5. If we fail to maintain the minimum stock level in three instances during the Rate Contract
period, APSFL reserves the right to terminate the RC contract with us and we may be
declared as non-performer which may not permit us in participating tenders floated by
APSFL in future, for the next three years.
In case of violation of any of the conditions above, I/We ____________________-understand that I/We are
liable to be blacklisted by APSFL for a period of three years. (Signature of authorized Personnel)
Note: Competent authority of the Manufacturer should issue the letter of authority individually for
each bidder separately.
Signature of Authorized Signatory of the Bidder
Company Seal
Date
45 | P a g e

17 Price Bid Cover Letter

To,
(Date)
Managing Director
Sub: Empanelment of vendors for procurement of Customer Premise Equipment (CPE)

1) IPTV Box with Wi-Fi(2k enabled) and 2) IPTV Box with Wi-Fi (4K enabled)
Dear Sir,
We hereby submit our financial offer for the rate contract for supply & maintenance of
customer Premise Equipment (CPE) to APSFL in Outright purchase mode (Section 1 ) and
Service Tax(ST) will be charged at _____ % and Value Added Taxes (VAT) _______ % .
Our financial bids are submitted in the formats specified in the tender vide section 17.1
The Life cycle cost for all the types of CPEs is as filled up in section 17.1 for outright
purchase mode
46 | P a g e

17.1 Out Right Purchase Mode

Section 1
Sl.No
Description
Unit rate in Rs.
(1)
(2)
(3)
IPTV Box with Wi-Fi(2K)
IPTV Box with Wi-Fi(4 K)
Note:
The unit rate shall be inclusive of excise duty/import duty/freight &

forwarding/insurance/transport /out of pocket expenses and other taxes /sur
charges/statutory charges of Government.
The rate quoted will be valid throughout the contract period and not subject to vary during
the contract period.
The comprehensive one year warranty shall cover the spares, service charges, all taxes, etc.
The bidders will be ranked based on the rate quoted against each type of box under
outright purchase mode.
Bidders may provide quotes for both the options - outright purchase mode and EMI mode
or either one of them
The minimum order quantity will be for 50,000 which can be for a particular model or a
combination of models as per the demand
I/We agree that this offer will be subject to the Terms & Conditions mentioned in the tender.
Yours faithfully,
(Signature, name and designation of the authorized signatory)
47 | P a g e

Tender Vendor Empanelment CPE 1IPTV Box With WI Fi2k Enabled 2 Iptv Bax With Wi Fi4K Enabled

Uploaded by

Document Information

Original Description:

Copyright

Available Formats

Share this document

Share or Embed Document

Sharing Options

Did you find this document useful?

Is this content inappropriate?

Copyright:

Available Formats

Tender Vendor Empanelment CPE 1IPTV Box With WI Fi2k Enabled 2 Iptv Bax With Wi Fi4K Enabled

Uploaded by

Copyright:

Available Formats

Government of Andhra Pradesh

Andhra Pradesh State FiberNet Limited (APSFL)

Andhra Pradesh State FiberNet Limited,

Empanelment of Vendors by APSFL for Procurement of Customer Premise Equipment

Empanelment of Vendors by APSFL for Procurement of Customer Premise Equipment

Project Back Ground ............................................................................................................................................................. 2

Scope of Tender ....................................................................................................................................................................... 3

Technical Criteria ................................................................................................................................................................... 8

Tender Terms & Conditions ............................................................................................................................................10

Clarifications in the Tender...................................................................................................................................10

Amendments to the Tender ..................................................................................................................................11

Language of the Bid ...................................................................................................................................................11

Bid Currency .................................................................................................................................................................11

Contacting Tender Inviting Authority .............................................................................................................11

Cost of bidding .............................................................................................................................................................12

Tender Document Fees ...........................................................................................................................................12

Earnest Money Deposit ...........................................................................................................................................12

Letter of Authorization ............................................................................................................................................12

Two Part Bidding ........................................................................................................................................................12

Bid Closing Date and Time.....................................................................................................................................14

Mode of Submission of Bids ..................................................................................................................................14

Modification and withdrawal of Bids ...............................................................................................................14

Technical Bid Opening .............................................................................................................................................14

Tender Validity ............................................................................................................................................................14

Empanelment of Vendors by APSFL for Procurement of Customer Premise Equipment

Clarifications by APSFL ...........................................................................................................................................15

Suppression of facts and misleading information .....................................................................................15

Technical Bid Evaluation ........................................................................................................................................15

Price Bid Evaluation ..................................................................................................................................................16

APSFL reserves the right to...................................................................................................................................16

Empanelment Process .............................................................................................................................................17

Letter of Acceptance .................................................................................................................................................18

Payment of Security Deposit (SD) .....................................................................................................................18

Execution of Contract ...............................................................................................................................................18

Release of Purchase Order.....................................................................................................................................19

Refund of EMD .............................................................................................................................................................19

Forfeiture of EMD and SD ......................................................................................................................................19

Termination of Contract .........................................................................................................................................19

Execution of Work Order........................................................................................................................................20

Assigning of Tender whole or in part ..............................................................................................................20

Liquidated Damages (LD) ......................................................................................................................................20

Penalty for Non-Fulfillment of Tender ............................................................................................................21

Arbitration and Jurisdiction..................................................................................................................................21

Service Level Agreement (SLA) .....................................................................................................................................22

Technical specification ......................................................................................................................................................25

Models of the CPEs.....................................................................................................................................................25

Model of CPE at Glance ............................................................................................................................................26

Common Specifications .................................................................................................................................26

Empanelment of Vendors by APSFL for Procurement of Customer Premise Equipment

IPTV Box with Wi-Fi - 2K..............................................................................................................................28

IPTV Box with Wi-Fi - 4K..............................................................................................................................28

Model Form of Contract...............................................................................................................................................................29

Bank Guarantee Format ....................................................................................................................................................36

Bid Cover Letter ...............................................................................................................................................................38

Details of the Bidder & Pre-Qualification ............................................................................................................41

Technical Criteria Checklist .......................................................................................................................................42

Technical Compliance ...................................................................................................................................................43

Manufacturers Letter of Guarantee ......................................................................................................................44

Letter of Guarantee for Maintaining Minimum Stock...................................................................................45

Price Bid Cover Letter ...................................................................................................................................................46

Out Right Purchase Mode .......................................................................................................................................47

Empanelment of Vendors by APSFL for Procurement of Customer Premise Equipment

Annual Maintenance Contract