Manual

Chapter Index
Chapter No
Chapter Name
Page NO
Chapter 1
Introduction
Chapter 2
Creating New Document
Chapter 3
Editing / Formatting Documents
11
Chapter 4
Columns
29
Chapter 5
Tables
36
Chapter 6
Graphics
39
Chapter 7
Page Formatting
47
Chapter 8
Nail Merge
56
Assignment Index
Sl-No
Assignment NO
Page No
Assignment 1
25
Assignment 2
26
Assignment 3
27
Assignment 4
28
Assignment 5
31
Assignment 6
32
Assignment 7
33
Assignment 8
34
Assignment 9
35
10
Assignment 10
37
11
Assignment 11
38
12
Assignment 12
43
13
Assignment 13
44
14
Assignment 14
45
15
Assignment 15
46
16
Assignment 16
64
17
Assignment 17
65
18
Assignment 18
66
19
Assignment 19
67
Chapter 1
Introduction
Word 2007 is a full-featured word processing program that enables users to create
professional-quality documents, such as letters, brochures, newsletters and web pages.
Microsoft Word 2007 uses the new Microsoft Office interface. Menus and toolbars have been
removed and are replaced with a Ribbon with Tabs. Each Tab collects together commands
with related functions. When a Tab is selected the buttons (or commands) related to that
Tab appear on the Ribbon. The buttons are arranged in Groups by function.
Most of the old word toolbar buttons are on the tab of the ribbon. Microsoft
has tried to gather together the things youll use most often onto this TAB
Getting Started
Menus
When you begin to explore Word 2007 you will notice a new look to the menu bar. There are
three features that you should remember as you work within Word 2007: the Microsoft
Office Button, the Quick Access Toolbar, and the Ribbon. These three features contain many
of the functions that were in the menu of previous versions of Word. The functions of these
three features will be more fully explored below.
The Microsoft Office Button
The Microsoft Office button performs many of the functions that were located in the File
menu of older versions of Word. This button allows you to create a new document, open an
existing document, save or save as, print, send (through email or fax), publish or close.
The Ribbon
The Ribbon is the panel at the top portion of the document. It has seven tabs: Home,
Insert, Page Layout, References, Mailings, Review, and View that contain many new and
existing features of Word. Each tab is divided into groups. The groups are logical collections
of features designed to perform functions that you will utilize in developing or editing your
Word document. Commonly used features are displayed on the Ribbon, to view additional
features within each group, click on the arrow at the bottom right of each group.
Each of the tabs contains the following tools:

Home: Clipboard, Fonts, Paragraph, Styles, and Editing.
Insert: Pages, Tables, Illustrations, Links, Header & Footer, Text, and Symbols
Page Layout: Themes, Page Setup, Page Background, Paragraph, Arrange

References: Table of Contents, Footnote, Citation & Bibliography, Captions, Index, and
Table of Authorities
Mailings: Create, Start Mail Merge, Write & Insert Fields, Preview Results, Finish
Review: Proofing, Comments, Tracking, Changes, Compare, Protect
View: Document Views, Show/Hide, Zoom, Window, Macros
Quick Access Toolbar
The quick access toolbar is a customizable toolbar that contains commands that you may
want to use. You can place the quick access toolbar above or below the ribbon. To change
the location of the quick access toolbar, click on the arrow at the end of the toolbar and click
on Show Below the Ribbon.
You can also add items to the quick access toolbar. Right click on any item in the Office
Button or the Ribbon and click on Add to Quick Access Toolbar and a shortcut will be added
to the Quick Access Toolbar.
Chapter-2
Create a New Document
There are several ways to create new documents, open existing documents, and save
documents in Word:
Click the Microsoft Office Button
and Click New or
Press CTRL+N (Depress the CTRL key while pressing the N) on the keyboard
You will notice that when you click on the Microsoft Office Button and Click New, you have
many choices about the types of documents you can create. If you wish to start from a
blank document, click Blank. If you wish to start from a template you can browse through
your choices on the left, see the choices on center screen, and preview the selection on the
right screen.
Opening an Existing Document
and Click Open, or
Press CTRL+O (Depress the CTRL key while pressing the O) on the keyboard, or
If you have recently used the document you can click the Microsoft Office Button and click
the name of the document in the Recent Documents section of the window Insert picture of
recent docs
Saving a Document

and Click Save or Save As (remember, if youre
sending the document to someone who does not have Office 2007, you will need to click the
Office Button, click Save As, and Click Word 97-2003 Document), or
Press CTRL+S (Depress the CTRL key while pressing the S) on the keyboard, or
Click the File icon on the Quick Access Toolbar
Renaming Documents
To rename a Word document while using the program:
Click the Office Button
and find the file you want to rename.
Right-click the document name with the mouse and select Rename from the shortcut menu.
Type the new name for the file and press the ENTER key.
Working on Multiple Documents

Several documents can be opened simultaneously if you are typing or editing multiple
documents at once. All open documents will be listed in the View Tab of the Ribbon when
you click on Switch Windows. The current document has a checkmark beside the file name.
Select another open document to view it.
Document Views
There are many ways to view a document in Word.
Print Layout: This is a view of the document as it would appear when printed. It includes all
tables, text, graphics, and images.
Full Screen Reading: This is a full view length view of a document. Good for viewing two
pages at a time.
Web Layout: This is a view of the document as it would appear in a web browser.
Outline: This is an outline form of the document in the form of bullets.
Draft: This view does not display pictures or layouts, just text.
To view a document in different forms, click the document views shortcuts at the bottom of
the screen
or:
Click the View Tab on the Ribbon
Click on the appropriate document view.
Close a Document
To close a document:
Click Close
Word 2007 offers a wide range of customizable options that allow you to make Word work
the best for you. To access these customizable options:
Click Word Options
Popular
These features allow you to personalize your work environment with language, color
schemes, user name and allow you to access the Live Preview feature. The Live Preview
feature allows you to preview the results of applying design and formatting changes without
actually applying it.
Display
This feature allows you to modify how the document content is displayed on the screen and
when printed. You can opt to show or hide certain page elements.
Proofing
This feature allows you personalize how word corrects and formats your text. You can
customize auto correction settings and have word ignore certain words or errors in a
document.
Save
This feature allows you personalize how your document is saved. You can specify how often
you want auto save to run and where you want the documents saved.
Advanced
This feature allows you to specify options for editing, copying, pasting, displaying, printing
and saving.
Customize
Customize allows you to add features to the Quick Access Toolbar. If there are tools that
you are utilizing frequently, you may want to add these to the Quick Access Toolbar.
Chapter 3
Editing / Formatting a Document
Typing and inserting Text
To enter text, just start typing! The text will appear where the blinking cursor is located.
Move the cursor by using the arrow buttons on the keyboard or positioning the mouse and
clicking the left button. The keyboard shortcuts listed below are also helpful when moving
through the text of a document:
Move Action
Keystroke
Beginning of the line
HOME
End of the line
END
Top of the document
CTRL+HOME
End of the document
CTRL+END
Selecting Text
To change any attributes of text it must be highlighted first. Select the text by dragging the
mouse over the desired text while keeping the left mouse button depressed, or hold down
the SHIFT key on the keyboard while using the arrow buttons to highlight the text. The
following table contains shortcuts for selecting a portion of the text:
Selection
Technique
Whole word
double-click within the word
Whole paragraph
triple-click within the paragraph
Several words or
lines
drag the mouse over the words, or hold down SHIFT while
using the arrow keys
Entire document
choose Editing | Select | Select All from the Ribbon, or

press CTRL+A
Deselect the text by clicking anywhere outside of the selection on the page or press an
arrow key on the keyboard.
Inserting Additional Text
Text can be inserted in a document at any point using any of the following methods:
Type Text: Put your cursor where you want to add the text and begin typing
Copy and Paste Text: Highlight the text you wish to copy and right click and click Copy, put
your cursor where you want the text in the document and right click and click Paste.
Cut and Paste Text: Highlight the text you wish to copy and right click and click Cut, put
your cursor where you want the text in the document and right click and click Paste.
Drag Text: Highlight the text you wish to move, click on it and drag it to the place where you
want the text in the document.
You will notice that you can also use the Clipboard group on the Ribbon.
Rearranging Blocks of Text

To rearrange text within a document, you can utilize the Clipboard Group on the Home
Tab of the Ribbon.
Insert picture of clipboard group labeled
Move text: Cut and Paste or Drag as shown above
Copy Text: Copy and Paste as above or use the Clipboard group on the Ribbon
Paste Text: Ctrl + V (hold down the CTRL and the V key at the same time) or use the
Clipboard group to Paste, Paste Special, or Paste as Hyperlink
Deleting Blocks of Text

Use the BACKSPACE and DELETE keys on the keyboard to delete text. Backspace will
delete text to the left of the cursor and Delete will erase text to the right. To delete a large
selection of text, highlight it using any of the methods outlined above and press the
DELETE key.
Search and Replace Text

To find a particular word or phrase in a document:
Click Find on the Editing Group on the Ribbon
To find and replace a word or phrase in the document, click Replace on the Editing Group of
the Ribbon.
Undo Changes
To undo changes:
Click the Undo Button on the Quick Access Toolbar
Formatting Text
Styles
A style is a format enhancing tool that includes font typefaces, font size, effects (bold,
italics, underline, etc.), colors and more. You will notice that on the Home Tab of the
Ribbon, that you have several areas that will control the style of your document: Font,
Paragraph, and Styles.
Change Font Typeface and Size

To change the font typeface:
Click the arrow next to the font name and choose a font.
Remember that you can preview how the new font will look by highlighting the text, and
hovering over the new font typeface.
To change the font size:
Click the arrow next to the font size and choose the appropriate size, or
Click the increase or decrease font size buttons.
Font Styles and Effects

Font styles are predefined formatting options that are used to emphasize text. They
include: Bold, Italic, and Underline. To add these to text:
Select the text and click the Font Styles included on the Font Group of the Ribbon, or
Select the text and right click to display the font tools
Change Text Color

To change the text color:
Select the text and click the Colors button included on the Font Group of the Ribbon, or
Highlight the text and right click and choose the colors tool.
Select the color by clicking the down arrow next to the font color button.
Highlight Text
Highlighting text allows you to use emphasize text as you would if you had a marker. To
highlight text:
Select the text
Click the Highlight Button on the Font Group of the Ribbon, or
Select the text and right click and select the highlight tool
To change the color of the highlighter click on down arrow next to the highlight button.
Copy Formatting
If you have already formatted text the way you want it and would like another portion of the
document to have the same formatting, you can copy the formatting. To copy the
formatting, do the following:
Select the text with the formatting you want to copy.
Copy the format of the text selected by clicking the Format Painter button on the Clipboard
Group of the Home Tab
Apply the copied format by selecting the text and clicking on it.
Clear Formatting
To clear text formatting:
Select the text you wish to clear the formatting
Click the Styles dialogue box on the Styles Group on the Home Tab
Click Clear All
Lists
Lists allow you to format and organize text with numbers, bullets, or in an outline.
Bulleted and Numbered Lists
Bulleted lists have bullet points, numbered lists have numbers, and outline lists combine
numbers and letters depending on the organization of the list.
To add a list to existing text:
Select the text you wish to make a list
From the Paragraph Group on the Home Tab, Click the Bulleted or Numbered Lists button
To create a new list:
Place your cursor where you want the list in the document
Click the Bulleted or Numbered Lists button
Begin typing
Nested Lists
A nested list is list with several levels of indented text. To create a nested list:
Create your list following the directions above
Click the Increase or Decrease Indent button
Formatting Lists
The bullet image and numbering format can be changed by using the Bullets or
Numbering dialog box.
Select the entire list to change all the bullets or numbers, or

Place the cursor on one line within the list to change a single bullet
Right click
Click the arrow next to the bulleted or numbered list and choose a bullet or numbering style.
Formatting Paragraph
Formatting paragraphs allows you to change the look of the overall document. You can
access many of the tools of paragraph formatting by clicking the Page Layout Tab of the
Ribbon or the Paragraph Group on the Home Tab of the Ribbon.
Change Paragraph Alignment

The paragraph alignment allows you to set how you want text to appear. To change the
alignment:
Click the Home Tab
Choose the appropriate button for alignment on the Paragraph Group.
Align Left: the text is aligned with your left margin
Center: The text is centered within your margins
Align Right: Aligns text with the right margin
Justify: Aligns text to both the left and right margins.
Indent Paragraphs
Indenting paragraphs allows you set text within a paragraph at different margins. There are
several options for indenting:
First Line: Controls the left boundary for the first line of a paragraph
Hanging: Controls the left boundary of every line in a paragraph except the first one
Left: Controls the left boundary for every line in a paragraph
Right: Controls the right boundary for every line in a paragraph
To indent paragraphs, you can do the following:
Click the Indent buttons to control the indent.
Click the Indent button repeated times to increase the size of the indent.
Click the dialog box of the Paragraph Group
Click the Indents and Spacing Tab
Select your indents
Add Borders and Shading

You can add borders and shading to paragraphs and entire pages. To create a border
around a paragraph or paragraphs:
Select the area of text where you want the border or shading.
Click the Borders Button on the Paragraph Group on the Home Tab
Choose the Border and Shading
Choose the appropriate options
Apply Styles
Styles are a present collection of formatting that you can apply to text. To utilize Quick
Styles:
Select the text you wish to format.
Click the dialog box next to the Styles Group on the Home Tab.
Click the style you wish to apply.
Create Links
Creating links in a word document allows you to put in a URL that readers can click on to
visit a web page. To insert a link:
Click the Hyperlink Button on the Links Group of the Insert Tab.
Type in the text in the Text to Display box and the web address in the Address box.
Change Spacing Between Paragraphs and Lines

You can change the space between lines and paragraphs by doing the following:
Select the paragraph or paragraphs you wish to change.
On the Home Tab, Click the Paragraph Dialog Box
Click the Indents and Spacing Tab
In the Spacing section, adjust your spacing accordingly
Styles
The use of Styles in Word will allow you to quickly format a document with a consistent and
professional look. Styles can be saved for use in many documents.
Apply Styles
There are many styles that are already in Word ready for you to use. To view the available
styles click the Styles dialog box on the Styles Group in the Home Tab. To apply a style:
Select the text
Click the Styles Dialog Box
Click the Style you choose
Creating New Styles

You can create styles for formatting that you use regularly. There are two ways to do this:
New Styles or New Quick Styles.
New Styles
To create a new style:
Click the Styles Dialog Box
Click the New Style Button
Complete the New Style dialog box.
At the bottom of that dialog box, you can choose to add this to the Quick Style List or to
make it available only in this document.
New Quick Style

To create a style easily:
Insert your cursor anywhere in the chosen style
Click the Styles dialog box
Click Save Selection as New Quick Style
Style Inspector
To determine the style of a particular section of a document:
Insert cursor anywhere in the text that you want to explain the style
Click the Styles Drop Down Menu
Click the Style Inspector Button
Practical Exercise 1
Thursday, January 06, 2005

40 3/1 Edward Lane
Colombo-03,
Sri Lanka
The Personal Manager,
ABC Company Ltd,
Colombo-03
Sri Lanka
Dear Sir,
APPLICATION FOR THE POST OF ACCOUNTANT
With reference to your advertisement appeared in the Daily News of 20/05/2001, I wish to
forward my application for the above mentioned post. I hereby submit the following vitae
for your kind consideration.
Curriculum Vitae
Birth Certificate
Result sheets from the examination department
Testimonials
I wish to get a favorable reply in the near future.
Thanking you,
Yours Faithfully,
------------(Tom & Gerry)
MICRO BYTE INFOTECH
#5, New Bullers Road
Bambalapitiya,
Colombo 03,
E-Mail: mushi @st.lK

Tel: 071 39086/501209
Fax: 593142
Mr. M.S.S Deen

Teleprint (Pvt) Ltd,
22 1/1, Galle Road,
Dehiwala.
1st March 1999.
Dear Sir,
QUATATION FOR SUPPLYING AND INSATLLATION FOR A PERSONAL
COMPUTER SYSTEM
Further to the discussion I had with you regarding the above mentioned subject, I
am pleased to submit the following financial aspects for your favorable consideration.
Please refer to the page over leaf.
While anticipating favorable reply, assuring our best services and attention at all
Times. Please do not hesitate to contact us should you require any clarification or
information. Thanking,
Yours faithfully
MICRO BYTE INFOTECH CENTER
Musthaq Ahmed
Managing partner
Department of Biology
University of Santa Barbara
California
USA
What is the importance of green plants?
Green plants are the only living thing, which can store the sunlight (light energy) as
chemical energy in their green leaves. This process is called as photosynthesis, for this,
plants need.
CO2
H2O
CHLOROPHYL
SUN LIGHT
When the process is going on plants release O2 according to the following formula
6H2O + 6CO2 6C6H12O6 + 6O2
So now you can understand that MAN can live only when the SUN and the green plants
existing.
Done by professor Greenhonet
Faculty of Biology
INTERNET Strikethrough
INTERNET - Double Strikethrough
1st - Superscripts
O2 Subscript
NETWORKS Shadow
DOMAIN Outline
PENTIUM - Emboss
AMD - Engrave
CYRIX PROCESSOR - Small caps
FONT EFFECTS
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CHAPTER 4
Columns
Columns can be used in a document to break up paragraphs of text to create a
layout similar to a newspaper, magazine or leaflet.
Creating columns
There are two ways to insert columns:
Create blank columns and insert text
Convert existing text into columns
Creating empty columns
Click the point on the page where you wish to insert the
columns
Click the Page Layout tab
Click the Columns button and select up to three columns.
To insert more than three columns, click More Columns.
To add text to the columns, click in the first column and
start typing.
Converting text into columns
Highlight the text
Click the Columns button
Select the required number of columns
Moving text to a new column
When a column is full, the text insertion point will move to the top of the
next available column. To move to the next available column before filling
the current column:
Press the Return key on the keyboard until the text insertion point
moves to the top of the next column
or
In the Page Setup group, click Breaks
Select Column
Formatting columns
Changing column width
This process will change the width of all columns in your document.
Click in any one of the columns
Click More Columns
Enter a new width and click OK
Creating columns of unequal width

Click More Columns
Uncheck the box next to Equal column width. This will allow you to enter
different widths for each column
Click OK
Changing column spacing

This process will alter the size of the space between all columns in your document
Click More Columns
Enter a new spacing size and click OK
Inserting a line between columns
Click More Columns
Check the box next to Line between
Click OK
Deleting columns
To remove all columns:

Click the Columns button and choose one column
To remove one of the columns:
Click the Columns button and choose the required number of

columns. Anytext will be moved to fit the new number of columns
There Are Over

450
Computer Dealers
In Sri Lanka
Only
30
HAVE PASSED THE TEST TO BECOME A MEMBER OF
COMPUTER VENDERS ASSOCIATION
Test
Result
Experience
Exclusive Agencies
Paid Up apital
Profitable
Track Record
Quality Product
Quality Service
Pass
Pass
Pass
Yes
Good
Yes
Yes
So who would rather do business with??

Next time when you by IT products, buy from
An ABCD member company
Member of IT Industry
Standford Electronics
Broadways Computers
Jepenny Electronics
Give NATIONAL GEOGRAPHIC to friends.
and to yourself!
------------------------------------------------------------------------------------------------------------------------
Yes! I wish to establish membership in

the National Geographic Society , which
includes 12 monthly issues of
NATIONAL GEOGRAPHIC.
For myself as a gift for myself
and as a gift
MY
________________________________
NAME (Print full name) Mr. Mrs. Miss. Ms
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Please allow 8 12 weeks for delivery of first
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Membership will begin with the next

issue published after acceptance of
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States.
Channel Surfing
Web TV brings the Internet to television screens

But wont replace personal computers just yet
By Bob Strauss
IF there is one reason the
World Wide Web hasnt exploded as
Fast as industry insiders once
predicted, its that many folks are
intimidated by the high-tech, user
unfriendly personal computers have
Heretofore been required for jacking
into cyberspace. That could change
though, with the introduction of the
much lauded(by consumer electronics
companies)
and
much-derided(by
traditional pc powerhouses)Inter- net
set-top box, a cheap, compact piece
of
hardware
enable
average
technophone to access the web via his
or her TV set. To see this technology
myself, I spend some time using one
gadded, Philips Magnavoxs WEBTV
($329); Sony has a similar model out
for $329. a day-by-day account.
Thursday morning. My Web

TV Arrives. Smaller and sleeker than a
VCR, It comes with a funky remote
control and a wireless keyboard(an
optional but indispensable accessory
that cost an additional $
69)Installation is a cinch: I plug the
boxs audio and video cable into my
TV and attach a phone line to the back
of the unit. As soon as I switch on, the
box dials up the web TV home page,
which unfold with glorious crispness
on my 27 inch TV .Then its simply a
matter of registering with the web TV
network, which costs $20 a month and
entitles me to five separate e-mail
accounts.
Thursday afternoon the web TV
browser, I quickly learn, is based on a
different principle from that of, say,
Netscape. To navigate, I press arrow
button on the remote or on the
wireless keyboard, a labour-intensive
experience thats considerably clinker
than using a mouse .I notice, also,
than web TV home page, though
comprehensive(including
links
to
hundreds of entertainment related
sites), may be a bit limiting to those
unaware of the enormous breadth of

the Internet. Newbies might linger
There for weeks before realizing that..
Microsoft Word
SKILL
TEN
BUILDING RELIABLE AND EFFICIEN MASS STORAGE

INTO NT SERVER
WHY YOU SHOULD USE SCSI DRIVES FOR NT SERVERS

SCSI FEATURED THAT AFFECT SERVE PERFORMANCE
SCSI DRIVE AND CONTROLLER SETUP
HOW RAID LEVELS 1 AND 5 WORK
HOW TO SETUP FAULT-TOLERANT DISK ARRAYS USING NTS
DISK ADMINISTRATOR
In many respects, your disk

system is your server. All the
personality of your server,
not
to
mention
your
companys datas stored on
the hard disk sub system.
You want to do everything

within reason to ensure
thatThe date on your disk is
secure. As we all know, the
bed news is that your hard
disks are the most likely
component in your system to
fail, after the ac line power.
They operate all the time,
they have lots of moving
parts, and a typical NT

server
pushes
them
prettyHard. Dont listen to
the mean time between
failures
Theory-listen
to
your
experience and to the war
stories of the grizzled system
administration around you:
your hard disk will die
Storage system theory and practice

As you know, hard disks are the heart and soul of your server system. When
the power goes down on a computer, whats stored on the servers hard disk
defines its configurations. Since hard disks are, in essence, your data, their
centrality to your server system cant be underestimated.
Microsoft Word
ranted everything in your live may not always comes together. But on your
Macintosh, its and other story. Because now theres family of leading, full-featured
programs for the Mac that truly work together like one. Thing of office as
programs that link alike. Programs with links between them. And finally, think of
office as programs that work so closely together, youll feel like youre using just one.
CLARIS WORKS. What makes Claris work TM software your
best all-in-one answer for business, home and education?
FULL FEATURED
WORD PROCESSING
It does everything you do easily Like letters, memos,
reports, budgets, presentations, proposals, flyers, mailing
SPREADSHEET
labels, contact list, newsletters-and virtually anything else.
DATABASE
CHARTING
PRESENTATION
DRAWING / PAINT
OUTLINING
COMMUNICATION (MAC)
Microsoft News
Product News
Legal News
International News
Corporation Info
Investor Relations
Community Affairs
Microsoft Research
In many respects, todays

Internet actually mirrors the
old mainframe model, with
the browser playing the role
of dumb terminal. All the
information you want is
located
in
centralized
database, and served up a
Bill Gates / Web SitNow
for an Intelligent Internet
By Bill Gates
The world in 2001 (The Economist)
Tomorrows Internet will look a lot like todays. But it will
be a whole lot smarter.
In 2001 more the 400m people worldwide will surf the
webs four billion pages and spend half a trillion dollars on
goods and services in the process. Yet for all its wonders,
the technology will be roughly where the automobile was
when Henry Ford launched his model T. Both the Internet
and the PCs we use to access it represent a big advance on
the age of the mainframe computing s horse and buggy
era-but the bigger advances in digital technology are still
to come.
page at a time (from a single
web site at a time) to
individual users. Web pages
are simply a picture of the
data your need, not the
underlying data itself. You
can look but you cant touch
editing,
annotating
or
otherwise customizing the

data is hard to do. If you want
to pull together data from
multiple web sites, you often
end up scribbling it down on
a notepad. That is far from
the
intercreative
space
envisioned by Tim burners-
Microsoft Word
Lee, whose pioneering work

led to the creation of the web.
To transform itself more than

a
medium
that
simply
presents static information,
the next generation Internet

needs
to
solve
these
problems.
Microsoft word
CHAPTER 5
Tables
Tables are used to display data in a table format.
Create a Table
To create a table:
Place the cursor on the page where you want the new table
Click the Insert Tab of the Ribbon
Click the Tables Button on the Tables Group. You can create a table one of four
ways:
Highlight the number of row and columns
Click Insert Table and enter the number of rows and columns
Click the Draw Table, create your table by clicking and entering the rows and
columns
Click Quick Tables and choose a table
Enter Data in a Table

Place the cursor in the cell where you wish to enter the information. Begin typing.
Modify the Table Structure and Format a Table
To modify the structure of a table:
Click the table and notice that you have two new tabs on the Ribbon: Design and Layout.
These pertain to the table design and layout.
On the Design Tab, you can choose:
Table Style Options

Table Styles
Draw Borders
To format a table, click the table and then click the Layout Tab on the Ribbon. This Layout
tab allows you to:
View Gridlines and Properties (from the Table Group)
Insert Rows and Columns (from the Rows & Columns Group)
Microsoft word
Delete the Table, Rows and/or Columns (from the Rows & Columns Group)
Merge or Split Cells (from the Merge Group)
Increase and Decrease cell size (Cell Size Group)
Align text within the cells and change text directions (Alignment Group)
Strategically located in the heart of Southeast Asia, Thailand

Has fast become the country of choice.
MORE
GOOD
NEWS
FROM THAILAND
2007 trade fairs in Thailand
Trade Fair
Bangkok Gems & Jewellary
Fair 05 (21st)
Bangkok International
Fashion Fair 05 (13th)
Bangkok International
Gift & House ware Fare 05 (9th)
Thailand International
Furniture Fair 98
Thailand Food Fair 05
Thailand Intl Muslim Food Exhibition
Timing
Mar 14_16 (Trade)

Mar 17 (Pubic)
Early April
(Trade & Public)
Mid April
(Trade & Public)
Bangkok Gems & Jewellary

Fair 05 (22nd)
Late April
(Trade & Public)
Sept 9-11 (Trade)
Sep 12 (Public)
Bangkok Leather week 05 (14th)
Early Oct (Trade & Public)
Department of
Export Promotion
Ministry of Commerce, Royal Thai Government
Microsoft word
22/77 Rachadapisek Road, BANGKOK 10990, Thailand.
Tel: (662) 511-5066-77, 513-1917
HERATON
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IF YOUR WANT A HASSLE-FREE WAY TO

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At ITT Sheraton, We know that hotel rates can get very confusing. Thats why weve
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Chain: The Grate wall Sheraton Hotel, Beijing.
105
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China: Sheraton Hua Ting Hotel Shanghai
100
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14 Days
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Reservation
Weekend
Rates
Ten Day Minimum

Stay
86
80
74
68
70
65
ABC Industries Pvt Ltd.

I
Income Statements
For six month ended June 2000
J
U
N
E
2
0
0
0
Microsoft word
N
C
O
M
E
Sales
Less cost of goods
Gross margin
Operating expenses
Rant
Utilities
Salaries
Mis. Expenses
Total operating expenses
Gross profit
Less tent
Net Income for the period
S
T
A
T
M
E
N
T
625000
37500
250000
3600
800
95000
46525
145925
104075
19343
I am confident that our proven strategies in management will take your computer to the pinnacle
of success beyond your expectation. In addition I would like to thank the staff of the company for
their contribution towards our achievements.
CHAPTER 6
Graphics
Word 2007 allows you to insert special characters, symbols, pictures, illustrations, and
watermarks.
Symbols and Special Characters

Special characters are punctuation, spacing, or typographical characters that are not
generally available on the standard keyboard. To insert symbols and special characters:
Place your cursor in the document where you want the symbol
Click the Insert Tab on the Ribbon
Click the Symbol button on the Symbols Group
Microsoft word
Choose the appropriate symbol.
Equations
Word 2007 also allows you to insert mathematical equations. To access the mathematical
equations tool:
Place your cursor in the document where you want the symbol
Click the Equation Button on the Symbols Group
Choose the appropriate equation and structure or click Insert New Equation
Microsoft word
To edit the equation click the equation and the Design Tab will be available in the Ribbon
Illustrations, Pictures, and SmartArt

Word 2007 allows you to insert illustrations and pictures into a document. To insert
illustrations:
Place your cursor in the document where you want the illustration/picture
Click the Clip Art Button
The dialog box will open on the screen and you can search for clip art.
Choose the illustration you wish to include
To insert a picture:
Click the Picture Button
Browse to the picture you wish to include
Click the Picture
Click Insert
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Smart Art is a collection of graphics you can utilize to organize information within your
document. It includes timelines, processes, or workflow. To insert SmartArt
Click the SmartArt button
Click the SmartArt you wish to include in your document
Click the arrow on the left side of the graphic to insert text or type the text in the graphic.
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Resize Graphics
All graphics can be resized by clicking the image and clicking one corner of the image and
dragging the cursor to the size you want the picture.
Watermarks
A watermark is a translucent image that appears behind the primary text in a document. To
insert a watermark:
Click the Page Layout Tab in the Ribbon
Click the Watermark Button in the Page Background Group
Click the Watermark you want for the document or click Custom Watermark and create
your own watermark
AECBPMancomihyegutlsSDprf
Microsoft word
To remove a watermark, follow the steps above, but click Remove Watermark
Microsoft word
USER SUPPORT
CONSULTANCY
ENTERPRISE
NETWORKING
MAINTENANCE
OUTSOURCE
MANAGEMENT
EQUIPMENT
MANAGEMENT
NETWORKING
Microsoft word
COMPUTER TRAINING
PRACTICAL TRAINING
SINHALA / TAMIL / ENGLISH
MS OFFICE
WINDOWS 98, EXCEL, MS
WORD, POWER POINT
DURATION 3 MONTHS
TYPE SETTING
PAGE MAKER, WORD ART
TEXT ART, PAINT BRUSH
DURATION 3- MONTHS
FOR BEGINNERS
INTRODUCTION, KEY
BOARD TRAINING & MS
WORDDURATION 1 MONTH
COMMENCEMENT
05TH OF FEBRUARY
NOTICE
CHANGE OF TELEPHONE
NUMBERS - CWE
The CWE wishes to inform its customers
and others that the following telephone
numbers are in operation for their easy
access to all offices of the CWE
Secretarial Building at 27, Vauxhall
Street, Colombo 02, with effect from
01.09.1998
General Telephone Numbers
321691 to 321698
Deputy General Manager

(Services),
PROFESSIONAL SERVICES BUREAU
CWE, Secretarial Building
310, GAMSABAA JUNCTION HIGH LEVEL ROAD NUGEGODA. TEL: 075-517657
No: 27, Vauxhall Street
Fax: 075-517103, E-Mail: lipi@sltnet.lk
Microsoft word
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For enquiries call you local American Express Office or for hotel reservation call Sheraton tollfree in Hong Kong 800 6812 in Singapore 1800 324 1900. Or contact you travel specialist.
THE LUXURY COLLECTION

ITT SHERATON
Microsoft word
CHAPTER 7
PAGE FORMATTING
Modify Page Margins and Orientations
The page margins can be modified through the following steps:
Click the Page Layout Tab on the Ribbon
On the Page Setup Group, Click Margins
Click a Default Margin, or
Click Custom Margins and complete the dialog box.
I
To change the Orientation, Size of the Page, or Columns:
On the Page Setup Group, Click the Orientation, Size, or Columns drop down menus
Click the appropriate choice
Microsoft word
Apply a Page Border and Color

To apply a page border or color:
On the Page Background Group, click the Page Colors or Page Borders drop down menus
Insert Common Header and Footer Information

To insert Header and Footer information such as page numbers, date, or title, first, decide if
you want the information in the header (at the top of the page) or in the Footer (at the
bottom of the page), then:
Click Header or Footer
Choose a style
The Header/Footer Design Tab will display on the Ribbon
Choose the information that you would like to have in the header or footer (date, time, page
numbers, etc.) or type in the information you would like to have in the header or footer
Create a Page Break

To insert a page break:
Microsoft word
On the Page Setup Group, click the Breaks Drop Down Menu
Click Page Break
Insert a Cover Page

To insert a cover page:
Click the Cover Page Button on the Pages Group
Choose a style for the cover page
Microsoft word
I
Insert a Blank Page
To insert a blank page:
Click the Blank Page Button on the Page Group
PROOFREADING A DOCUMENT
There are many features to help you proofread your document. These include:
Spelling and Grammar, Thesaurus, AutoCorrect, Default Dictionary, and Word Count.
Spelling and Grammar
To check the spelling and grammar of a document
Microsoft word
Place the cursor at the beginning of the document or the beginning of the section that you
want to check
Click the Review Tab on the Ribbon
Click Spelling & Grammar on the Proofing Group.
Any errors will display a dialog box that allows you to choose a more appropriate spelling or
phrasing.
If you wish to check the spelling of an individual word, you can right click any word that has
been underlined by Word and choose a substitution.
Microsoft word
Thesaurus
The Thesaurus allows you to view synonyms. To use the thesaurus:
Click the Review Tab of the Ribbon
Click the Thesaurus Button on the Proofing Group.
The thesaurus tool will appear on the right side of the screen and you can view word options.
You can also access the thesaurus by right-clicking any word and choosing Synonyms on
the menu.
Microsoft word
Customize AutoCorrect
You can set up the AutoCorrect tool in Word to retain certain text the way it is. To
customize AutoCorrect:
Click the Microsoft Office button
Click the Word Options Button
Click the Proofing tab
Click AutoCorrect Options button
On the AutoCorrect Tab, you can specify words you want to replace as you type
Microsoft word
Create a New Default Dictionary

Often you will have business or educational jargon that may not be recognized by the
spelling and/or grammar check in Word. You can customize the dictionary to recognize
these words.
Click the Microsoft Office button
Click the Word Options Button
Click the Proofing tab
Click the When Correcting Spelling tab
Click Custom Dictionaries
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Click Edit Word List
Type in any words that you may use that are not recognized by the current dictionary.
Check Word Count

To check the word count in Word 2007 look at the bottom left corner of the screen. It will
give you a total word count or if you have text highlighted it will tell you how many words
are highlighted out of the total.
Microsoft word
CHAPTER 8
MAIL MERGE
So, what is mail merge exactly? Quite simply, it is a way of placing content from a
spreadsheet, database, or table into a Microsoft Word document. Mail merge is ideal for
creating personalized form letters or labels instead of editing the original letter several
times to input different personalized information. As you can imagine, this can save a
lot of time as well as worry about not changing all of the information for the new
recipient.
In order to create a mail merge, two documents are needed: a Word document and a
file with the data or records. This file can take many forms, such as an Excel
spreadsheet, a database, or even another Word document that has a table in it.
To start the Mail Merge in the new Word 2007, click on the Mailings tab. The
Ribbon, the groups of commands you see on each tab, replaces the toolbars and
menus. Commands are organized in groups related to activities such as you see
below in the Create, Start Mail Merge, and Write & Insert Fields groups on the
Mailings tab.
When you click on the arrow beside Start Mail Merge, a drop-down list
appears as shown below. Select the last option, Step by Step Mail Merge
Wizard.
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This brings up the task pane as shown below. Select Letters (or whatever type
you want) as the type of document and then click on the Next: Starting
document link at the bottom of the task pane to go to the next step to select
your starting document.
Selecting a Template
You have options to use the current document you have open, to select a
template, or to browse to an existing document not open. For this practice,
select Start from a template. This brings up a link you click on to Select
template.
This opens the Select Template dialog box shown. Select the Letters tab
and choose Oriel Merge Letter. Click on OK.
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This takes you to Step 3 in the Mail Merge process in which you Select
recipients.
Selecting Recipients
Select Use an existing list and click on the Browse link. Locate and open the
file containing your data source. For this exercise, use the MailMergeList.xls.
This opens the following dialog box in which you select the table (the named
range defined within Excel) containing the mail merge recipients info you want
to pull into the merge fields in your document. Select seminar or training or
Microsoft word
whatever you named the range in your spreadsheet containing the names and
addresses you want to use for the mail merge ("attendees" is the defined range
selected as shown below).
Make sure to check the box indicating that the First row of data contains
column headers so that the field labels (Last Name, First Name, Address1, etc.)
on your spreadsheet wont be mistaken for data.
This opens the Mail Merge Recipients dialog box shown below. Here you can
select which recipients to include or deselect by unchecking the check box by
the name.
You can sort and filter the list using the drop-down list located on each field
name indicated by the triangular black arrow. Note there are also links to Sort
and Filter or Find Duplicates and recipients in the Refine recipient list section.
Microsoft word
Click on the link Next: Write your letter to go on to the next step to edit the
mail merge template letter content.
Inserting Merge Fields

Notice that the Address Block and Greeting Line fields are already inserted into
this template letter. If you werent using a preformatted mail merge letter, you
would just simply click on the links on the right to insert the Address block,
Greeting line, or more items (more merge fields). You also have these same
options on the Mailings toolbar at the topyou dont have to use the wizard
each time you do a mail merge. Pick the date and replace the letter content
with your own and then go on to the next step to preview your letters by
clicking on the link at the bottom of the task pane.
Microsoft word
Matching Fields
When you click on the Address block link, the following dialog box appears in
which you can choose the format of the address. Also, you can click on the
Match Fields button to match the missing address field (the Match Fields
button is also on the Mailings tab in the "Write and Insert Fields" grouping).
Clicking on the Match Fields button brings up the following dialog box. Use
the Address 1 drop-down list to select the Street field name from the Excel
spreadsheet.
Previewing Results
You have buttons on both the Preview Results group on the Mailings ribbon as
well as the task pane to look at different recipient info before going on to the
next step to complete the merge.
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Completing the Merge

When you click on the link, Next: Complete the merge, the following appears:
Click on the link Edit individual letters which you can see from the screen tip is
the link to Merge to new document. This is also a button on the "Finish &
Merge" dropdown list on the Mailings Ribbon.
The Print link on the Task Pane or Print Documents on the Ribbon dropdown list
allows you to merge directly to the printer. When you click on the link to edit the
letters, the following dialog box appears:
Microsoft word
You can choose whether to merge all or selected records. Click OK and then a
new merged document entitled Letters1 is created. It contains the individual
letters for each recipient. If you look at the status bar, you will see that it
indicates multiple letters.
Saving
Save your work by clicking on the new Office button which replaces the file
menu.
Select "Save As" to view the new options for saving in different formats.
Microsoft word
The new "default" file format is .docx, a new file format for Word documents. It
is one of the new Office XML formats. You also have the option to save in the
Word 97-2003 format so that your file is compatible with those versions and can
be opened in them.
Microsoft word
CREATE A SECONDARY MERGE FILE WITH THE FOLLOWING

INFORMATION AND SAVE THE FILE AS IBS
CREATE THE PRIMARY FILE AS SHOWN BELOW AND SAVE
THE FILE AS LETT1
PERFORM THE MAIL MERGE.
DO SPELL CHECK.
Name
MISS. S. CHARLES
MISS. S.
SIVANESAN
MR. FOUZ
MOHAMED
MR.ROHAN SILVA
Address
Place
Time
Date
393, UNION
PLACE
10/1, IBC
STREET
10, FRAZER
AVENUE
42, EDWARD
LANE
COLOMBO
-2
COLOMBO
-3
DEHIWALA
2.00
P.M
3.00
P.M.
2.30
P.M
3.30
P.M
28th September
2009
28th September
2009
28th September
2009
28th September
2009
COLOMBO
-3
28th September 2004.

Saturday, October 04, 2003
<<Name>>
<<Address>>
<<Place>>
Dear 1~
Application for the post of General Assistant

With reference to your application for the above post, I should be pleased if
you would attend for interview at <<Time>> on Monday, <<Date>> On arrival at
the Reception office you should ask to be directed to Department 8.
Please confirm by telephone or in writing if you will be attending for this interview.
Yours faithfully,
Chief Clerk.
Microsoft word
Titl
e
Mr.
First
name
Thoma
s
Mr.
Mis
s.
Mrs.
Last name
Job title
Brown
Managing
Director
Remse
n
Perera
General
Manager
Jenifer
Ferdinands
Roshan
Jayawarutha
na
Human
Resource
Manager
General
Manager
Company
Address 1
Address 2
John
Wilkinson
&
company
Keels
Restauran
t (Private)
Limited
Hong
Kong
Bank
Haylese
Limited
Main
street
Colombo
1
320/1
Union
Place
Colombo
2
Chatham
Street
Colombo
1
Forbes
Street
Colombo
10
22. Kandy Road,

Kandy,
December 29, 2000.
Title First_ name Last_Name
Job_ Title ,
Company,
Address 1,
Address 2.
Dear <<First Name>>,
This is in response to your advertisement in the term for any suitable post in
your company. Wish to apply for the position and I am attaching a copy of my
curriculum vitae.
I am already diploma holder in computer technology following a two-year
course for the Associate degree in business studies at ABN College of Higher
Education, Mount Lavina
I wish to refer you to Miss Barbara Kalupahana, my present employer
regarding my professional
Capabilities. Her address is
64/1 Foxhill Lane
Matale Road
Nuwara-Eliya
Microsoft word
Should you wish an interview, I could be present in your office on any
weekdays
Youre sincerely,
T.V Elbert,
Encl
copy of the course components
Create a Primary File As Shown Below And Save The File As Prime Letter.doc
Check the Spelling
February 19, 2007
<<Name>>
<<Address>>
<<City>>
Dear <<Name>>
APPLICATION FOR THE POST OF GENERAL ASSISTANT

With reference to your application for the above post, I should be pleased if
you would attend for an interview at <<Time>> on Monday, February 19, 2007
On arrival at the Reception office you should ask to be directed to department 8.
Please confirm by telephone or in writing if you will be attending for this interview.
Yours Faithfully,
Chief Clerk.
NAME
ADDRESS
CITY
TIME
42, Edward Lane
Colombo 03
4.30 pm
MISS S. CHARLES
393, UNION PLACE
COLOMBO 02
2.00 PM
MR..FOUZ
MOHAMED
10,FRAZER
AVENUE
DEHIWALA
Manga
2.30PM
Microsoft word
Create a Secondary Merge File With The Following Data And Save The File As
Applicant address.doc
DHIRAAGU
NAME
ADDRESS
:1
CUSTOMER ACCOUNT: 5
DATE
:6
ACCOUNT AS AT
:7
:2
:3
DHIVEHINET THE MALDIVIES INTERNET SERVICE

NOW OFFERS WEB HOSTING & DOMAIN NAME
SERVICES TO GIVE YOU MAXIMUM IMPACT,
CERATIVITY AND INTERNET PRESENCE TO A
WORLD- WIDE AUDIENCE.
FOR FURTHER INFORMATION ON OUR INTERNET WEB
HOSTING SERVICES, PLEASE CALL US FREE ON
TELEPHONE 120.
Microsoft word
Create Secondary file as Dhiraago customer list.doc enter the following data
Name
Add1
Add2
Add3
Custacc
Mohamed
Athif
G.Vaffushi
Orchid Magu
Male
MR.
MOHAME
D ATHIF
G.VAFFUSHI
LONUZIYAARAI
Y MAGU
MALE
DHIA 96/000826
9 APRIL
1997
5 APRIL
1997
DHIA 96/00825
Date
AccDate
9 April
1997
5 April
1997
JULIAN
WOOST
ER
43 01#,
REGENT
TOWERS
FLOWER
ROAD
PUTAL
AND
NSW
DHIA
01/0040/96
9 APRIL
1997
5 APRIL
1997
YVONNE
LESLEY
35/2,
SHRUBBERY
GARDENS
COLOMBO
04
SRI
LANK
A
DCIA
96/001877/9
22
DECEM
BER
2001
18
DECEM
BER
2001
SAMIU
ANWAR
M.FAAMIDHE
RIGE
ORCHED
MAGU
MALE
DHA96/00070
5/9
15
OCTOB
ER
1995
28
SEPTEM
BER
1995
CORNIA
WOLFG
ANG
G32/2A,
12/5#,
HOLSTEN
TERRACE,
HEIDELBERG
,
GERM
ANY
DGIA
94/010003
25 JULY
1994
07 JULY
1994
NEIL
ROGER
12D / 1C,
SEASON
SQUARE,
NS 1024,
BIRMINGHAM
3D,
ENGL
AND
DLIA
96/020188
23
JANUAR
Y 1996
04
JANUAR
Y 1996

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Chapter Index

Creating New Document

Editing / Formatting Documents

The Microsoft Office Button

Each of the tabs contains the following tools:

Page Layout: Themes, Page Setup, Page Background, Paragraph, Arrange

Click the Microsoft Office Button

and Click New or

Opening an Existing Document

Click the Microsoft Office Button

and Click Open, or

Click the Microsoft Office Button

Click the File icon on the Quick Access Toolbar

Click the Office Button

and find the file you want to rename.

Working on Multiple Documents

Outline: This is an outline form of the document in the form of bullets.

Click the View Tab on the Ribbon

Click on the appropriate document view.

Click the Office Button

Click the Office Button

Click Word Options

Beginning of the line

End of the line

Top of the document

End of the document

double-click within the word

triple-click within the paragraph

choose Editing | Select | Select All from the Ribbon, or

Rearranging Blocks of Text

Move text: Cut and Paste or Drag as shown above

Deleting Blocks of Text

Search and Replace Text

Click Find on the Editing Group on the Ribbon

Click the Undo Button on the Quick Access Toolbar

Change Font Typeface and Size

To change the font size:

Click the increase or decrease font size buttons.

Font Styles and Effects

Change Text Color

Select the text

Click the Highlight Button on the Font Group of the Ribbon, or

Select the text with the formatting you want to copy.

Select the text you wish to clear the formatting

Click Clear All

Select the text you wish to make a list

To create a new list:

Click the Bulleted or Numbered Lists button

Create your list following the directions above

Click the Increase or Decrease Indent button

Select the entire list to change all the bullets or numbers, or

Change Paragraph Alignment

Click the Home Tab

Choose the appropriate button for alignment on the Paragraph Group.

Align Left: the text is aligned with your left margin

Center: The text is centered within your margins

Align Right: Aligns text with the right margin

Justify: Aligns text to both the left and right margins.

Left: Controls the left boundary for every line in a paragraph

Right: Controls the right boundary for every line in a paragraph

To indent paragraphs, you can do the following:

Click the Indent buttons to control the indent.

Click the dialog box of the Paragraph Group

Click the Indents and Spacing Tab