Section

1
2
3

Management Documents
Factory License
Factory Standing Orders
Minimum Wage Notification

Factory Policies on Harassment,

H & S, Discrimination and OT

State Pollution Control Board Consent for Air and Water

6
7
8

Organization Chart
Verbal Abuse and Harassment
Water Pottability Test Report

ESI & PF Challans for last 3 months / Form 5 & Form 10

10

Permission for 2nd Shift ( If 2nd Shift is there )

11

Major and Minor Accidents Report

12

No of persons trained in First Aid and Certificates

13

No of persons trained in Fire Fighting and Certificates

14

Fire Safety Certificates

15

Last date of Fire Drill Evacuation & Records Documented

16
17
18
19

Material Safety Data Sheet (MSDS)

Training Documents
Over Time
OT Register / Payments
Total Sundays worked for the last month / Quarter
7th Day Rest /Comp -off
How many employees crossed OT legal limits
Authorization/Permission for OT Approval / Sunday Working

20

Exceeding Manpower strength as per the Fixed Strength

21

Boiler Fitness Certificate and Operators certificate ( Form 6 & 7)

22

Machine Maintenance Register

23

Personal Files - Application Form, Appointment Letter, Fitness Certificate,

Nomination, Age proof, DA - Increment details, ESI Card copy ,Emergency
Contact Person's name & No.

24

Mustor Roll - Time Record - Salary Statements

25

Medical Fitness Certificate for Canteen Workers and Security Guards

26

ESIC and ID Cards/PF/Gratuity / Full & Final Settlements

27

Does the facility has a Welfare Officer

28

Does the facility has documentation of boiler and pressure vessels inspections
on files and posted?

29

Are Elevator Inspection Documents up to date & posted?

Emergency Exits

30

Is there sufficient directional and exit signs to ensure that all exit routes are
clearly indicated in bilingual language

31

Do all work areas have at least two exits

32

Emergency Exits door to be opened out side.

Aisles

33

Are aisles clearly marked with directional sign Red arrow ?

34

Are aisles larger than 3 feet wide?

Emergency Lighting

35

Do all emergency lighting units work properly?

36

Are all Emergency lights tested monthly and records of test kept?

Fire Extinguishers/ Hose Reel / Hydrant

37

Are there adequate number of fire extinguishers available?

38

Are locations of fire extinguishers clearly marked?

39

Are extinguishers visually checked monthly ( with control tags)?

40

Are fire extinguishers inspected annually by outside professional agency;

documentation is on file

Emergency Preparedness

41

Does a facility has a documented emergency preparedness program?

Records of Evacuation Drill
Records of tests of alarm & emergency lighting system

42

Does the facility has the documented fire & emergency evacuation plan?

43

The plan has floor maps prominently displayed in the factory ( including office)?
Actual Location ( "You are here")
Extinguisher location
Identification of major fire risks
Phone numbers of local fire dept(s)
Phone numbers of ambulance/hospital
Evacuation routes
Assembly areas
First Aid kit locations

First Aid
Clinic

44

Is the clinic suitably equipped in compliance with the guidelines ( beds, first aid
materials, medicines)?

45

Are screens/curtains provided to allow privacy?

46

Is there system in place to check expiration dates of medicine?

47

Are sufficient number of employees trained in First Aid by a recognized

organization

First Aid Kits

48

Are First Aid kits available in all work areas ( 1 per every 100 workers)

49

Are First Aid kits are easily accessible, identified and/or unlocked?

50

Are First Aid kits adequately stocked and appropriate for work areas?

Chemical Storage Area

51

Are appropriate warning signs displayed?

52

Is there an effective ventilation system?

53

Is there an effective secondary containment system for liquid chemicals?

54

There should be no floor drain in the chemical ware house

55

Are all drums, containers, dispensers clearly labeled?

56

Is eye wash is available within 30 M of where chemicals are stored?

57

Are Fire Extinguisher available?

58

Is MSDS ( Material Safety Data Sheet ) is posted in areas where chemicals are
stored?

Signs/Labeling

59

Are signs /labeling displayed in bilingual language?

60

Are signs are large enough to see from a distance and clear?

General Equipment / House Keeping / Electricity

Use of Electricity

61

Are electrical switches labeled in bilingual language?

62

Are generators installed suitable earthed?

63

Are copies of Electrician qualifications certificates etc. kept on file?

64

Are all electrical maintenance carried out are properly recorded?

General Equipment / House Keeping / Electrical Hazards

65

Are "Danger: high Voltage" warning signs clearly displayed around high voltage
areas and access to authorized personnel only?

66

Are high voltage areas are clean and tidy with no material storage?

67

Is access to generator areas restricted to authorized personnel only? Are

warning signs posted?
Is generator room is clean and tidy with no material storage?

68

Is adequate noise protection provided for workers working in generator rooms?

Are hearing protection warning signs displayed?

69

Is electrical wirings suitably insulated and labeled?

70

Are workers provided with necessary protective equipment (PPE) and trained in
the correct use of PPE?

Lighting

71

Are work areas adequately ventilated

72

Is emergency lights provided in stairways, corridors and exits?

Machinery

73

Is the risk of personal injury from dangerous machinery controlled by adequate

(a) hand operation switches
(b) guards
(c)
minimized gaps
(d) emergency stops
(e)
protective gloves
(f) warning signs

74

Are fan blades adequately guarded (Mesh /screen holes)?

75

Are all conveyer belt gears, drive shafts and belts adequately guarded?

76

When necessary, is suitable eye protection provided and used to reduce the risk
of eye injuries?

77

Are air compressor areas clean and tidy and free of material storage?

( fans, windows)?

Are noise level in the work areas acceptable? Have noise survey been
conducted?

Waste Water Treatment

78

Does the factory have a waste water treatment plant?

79

Is there any mechanical, biological and chemical treatment plants in the facility?

80

Are all discharges are within allowable limits?

81

Are discharges test annually and records of test results kept?

House Keeping, sanitation and Hygiene Toilets, Dining and Kitchen

Facilities
Kitchen

82

Are Kitchen & floors are kept clean, sanitary, odor free and free of grease?

83

Are Kitchen Staff given regular medical Check ( particularly test for transmissible
disease such as hepatitis and typhoid )?

84

Are refrigeration facilities available in kitchen?

85

Are food preparation surfaces clean, free of cracks, cuts etc?

86

Are there sufficient tables/chairs inside canteen or eating facilities provided

under a roof?

87

Are all preparation knives & chopping boards kept clean, sharp, rust free and are
correctly stored?

88

Are all electrical appliances are in good condition in kitchen?

89

Is system in place to ensure the food prepared in canteen is fresh /hygienic?

90

Are all dry foods correctly stored, clear and above the floor?

91

Is the factory maintained in a clean and tidy state?

92

Is there arrangements to remove produced waste effectively and regularly?

93

Are passage way kept clear of obstructions?

94

Do all kitchen personnel wear hats or hair nets?

Bathrooms / Toilets

95

Is number of toilets sufficient for both men and women ?

96

The bathroom facilities are clean and generally free of odor?

97

Are the bathroom facilities are well ventilated and have running water?

98

Is soap / liquid soap, tissue paper, hand towels available in the toilets?

99

Are proper masks, rubber shoes, aprons etc provided to house keepers?

100

Toilets have water flushing system?