MS EXCEL

a spreadsheet program that allow the user to apply mathematical functions (simply a predefined formula just to
make the process easier) to calculate different sets of values and apply the changes in the result when the input
values are changed.
Its made up of Columns, Rows and cell
It is an environment that can make number manipulation easy

EXCEL MAY BE USE TO PREPARE:

Budget and personal financial
Expense reports and summaries
Financial projections with charts and graphs
Inventory control
Job estimates and cost sheets
Create chart
Perform logical function

EXCEL TERMINOLOGY
Workbook - a spreadsheet file. By default, each workbook in Excel contains three pages or worksheets
Worksheets Working area. It is made up of rows and columns. A worksheet is a single page or sheet in an Excel
spreadsheet. By default, there are three worksheets per file.
Cell - a rectangular bar that intersect columns and rows.
Active Cell - In an Excel 2007 worksheet, the cell with the black outline. Data is always entered into the active cell.
formula bar displays the data or formula stored in the active cell.
A formula in a spreadsheet, such as Excel, is a mathematical equation used to calculate a value. In Excel formulas
must begin with an equal ( = ) sign.

Column Letter - Columns run vertically on a worksheet and each one is identified by a letter in the column
header.
XFD the last column letter
Row Header- run horizontally in an Excel worksheet. They are identified by a number in the row header.
1048576 last row number
Sheet tab active workbook on a worksheet.
1 worksheet in every workbook
Gridlines guidelines on a worksheet

.xlsx
Book1
Calibri 11
F2
A1

file extension
default filename
default font style and size
keyboard command to edit cell
- default location of active

Microsoft EXCEL 2013

Title Bar
Minimize,
Restore
Down/Max,
and close
buttons
Quick
Access
Toolbar
Ribbon

Formula
bar
Name box
Workbook
window
Sheet tabs

Scroll bars
Status bar

Displays the name of the workbook and the

program
Used to control the program window. Minimize
button to hide the window. Restore Down/Max
button to adjust the size of the windows. Close
button to exit excel.
Contains frequently used commands that are
independent of the tab displayed on the Ribbon.
Contains all the commands related to managing
workbooks and working with workbook
content.
Displays the data or formula stored in the
active cell. It can also be used to enter or edit a
formula, a function, or data in a cell.
Displays the active cell address or the name of
the selected cell, range, or objects.
Displays a portion of a the worksheet
Each tab represents a different worksheet in the
workbook. Workbook can have any number of
sheets and each sheet has its name displayed on
its sheet tab.
Used to scroll through the worksheet
Displays various messages as well as the status
of NumLock, Caps Lock, and scroll lock keys
on the keyboard.

Excel 2013 Home / Tab Shortcut

and function keys:
Alt F - File
Alt H - Home
Alt N - Insert
Alt P - Page Layout

Alt M - Formulas
Alt A - Data
Alt R - Review
Alt W View

TYPES OF DATA IN EXCEL

LABELS an entry that is usually used for headings, names, and for identifying columns of data. Labels can
contain letters and numbers. By default, labels are left aligned in a cell.
VALUES contains numbers and can be used in calculations.
DATES/TIMES data is just that, a date or the time entered into a cell. By default, date/time data is right
aligned in a cell. Sometimes dates are combined with numbers and considered to be values instead of a
separate type of data.

Formula a mathematical statement using operations

such as:
(+) for addition
(-) for subtraction
(*) for multiplication
(/) for division

Other chart types:

Doughnut chart
Scatter (XY)
Stock
Surface
Bubble radar

Function simply a predefined formula just to make

the process easier.

Moving around the spreadsheet

= fx (reference)
Sample function name:
=average( )
=sum()

Charts - are graphical representations of worksheet

data. Charts often makes it easier to understand the
data in a worksheet because users can easily pick out
patterns and trends illustrated in the chart that are
otherwise difficult to see.
TYPES OF CHART
Pie Charts -- are used to show percentages. For
example, a pie chart could be used to show what
percentage of your total daily calorie intake is
represented by one quadruple cheese and bacon
hamburger.
Column Charts -- are used to show comparisons
between items of data. Each column in the chart
represents the value of one item of data. An example
of this would be to compare the calories in a
quadruple cheese and bacon hamburger with the
calories in a glass of water and a bowl of beet greens.
Bar Charts -- are very similar to column charts,
except they run horizontally on the page instead of
vertically like column charts.
Line Charts -- are used to show trends over time.
Each line in the graph shows the changes in the value
of one item of data. For example you could show
changes in your weight over a period of months as a
result of eating a quadruple cheese and bacon
hamburger every day for lunch.

Home key: moves the active cell highlight to

column A without changing rows.

Ctrl + Home keys: moves the active cell

highlight to cell A1.

Ctrl + End keys: moves the active cell highlight

to the last cell of the spreadsheet containing data.

Ctrl + Down Arrow keys: moves the active cell

highlight to the last row of the spreadsheet
without changing columns.

Ctrl + Up Arrow keys: moves the active cell

highlight to the first row of the spreadsheet
without changing columns.

Ctrl + Page Down keys: moves the active cell

highlight to the next sheet of the spreadsheet.

Ctrl + Page Up keys: moves the active cell

highlight to the previous sheet of the spreadsheet.