EMERGENCY RESPONSE PLAN (ERP)

IN FIELD ACTIONS
Accident / Incident occurs

OUT OF FIELD ACTIONS

(Record details ASAP)

Assess danger to injured and group

Treat injured person/s, contain & stabilise situation
Monitor injured person/s and other group members (ongoing)
Is Evacuation required?
No
Deal with in field
Continue with trip

Yes
Is external help required (Serious injury / death)
No
Self rescue
(Consider supervision issues)
Organise transport
(Adequate supervision groups?)

Yes
Assisted rescue

Ring Ambulance / Police

Doctors
Return
Home

Return
Activity

Hospital
School Representative (SR) present till NOK arrive
(Assist NOK to visit & update school)
SR visits daily (counsellor?)

SR liaise with NOK & updates

Return Home

Assist with
Counselling (injured, group members, leaders)
Accident report / Internal or external investigation
(minor injury / major injury or death)

other services available

Nominated contact person (CP):

Camp Letters & RM plan
List Participants
Participants NOK & details
Emergency contact numbers
School / DECS contacts
Notifies School CP:
Details available
Who / when / where / how
Action taken
Action planned
Assistance required
CP notifies:
Principal
DECS
(if notifiable)
(District)
NOK
o Injuries
o Current location / status
o Planned location / Hosp
o Planned actions
o Follow up expected
Incident Manager (appoint) or CP:
Updates Principal
DECS
Updates NOK
Assists NOK with transport to
hospital if required
Media (plan in place DECS)
Counsellors involved

EMERGENCY RESPONSE PLAN (ERP)

Incidents due to

Unsafe conditions
Unsafe acts
Errors in judgement

Planning & Approval

Letter home including location, remoteness from help, activities description & Risks
Action plan and contact numbers
Risk management plan
Evacuation plan
Communication plan (School
field & home)
List participants & contact details
Nominate contact person
o Has copy of all notes & plans
Documentation plan (if required)

Before

Documentation

o
o
o
Incident log

Document in detail
Events
Times
Actions

Log all incidents and near misses

Common practice for emergency discussions & communication

Repeat key details
Confirm actions required
Confirm next action / contact
Written down