Robert’s Rules For Dummies Cheat Sheet - For Dummies Page 1 of 6 View — pairerouone non 2. yout cred page PDF _ Bom pete Recommended for You ‘Sevan Foods That Fight Know Your Body fypoto Sar! ema lefiammation and Belly Fat-For ermledty ste ie Bok Losing Bally Ft -For Dummies Proatesby AARP Dummies Robert’s Rules For Dummies From Robert's Rus For Dummies, rd Edition by C. Alan Jennings, PRP | Roberts Rules provides rules and procedures that allow a datberative assembly to make ts decisions efficient, but with al due regard forthe rights of te minority, Following the rules ensures more afar and more achievable ‘outcome without wasting time, but remembering al the details of pariamentary procedure can be tall order. Keeping some quick reference material on hand when you enter a meeting wil ensure you have the important information you need to effectively and democratically achieve the business of the assembly, | Using Robert's Rules: The Presiding Officer's Script ‘The best presiding officers plan ahead. With an agenda and knowidge ofthe business at hand before the meeting, @ plan can turn ito script ike the following example that folowing Roberts Rules and wil enable you to preside lke a pro, President's Scripted Agenda slune 19, 2012 Call to order: 3:00 pm Rap the gavel once, One time. Une Rappo, Ein Banat ‘The meeting will come to order Approval or correction of minutes The secretary's craft ofthe minutes of the May meeting was sent fo you last week, and @ copy is io your meeting packet. Knowing you all fo be judicious ‘minute-reacers, please lt me know now if you found any errors Pause. Are there any corrections to the minutes as distributed? Take corrections until there are no mor, hhttp:/www.dummies.com/how-to/content/roberts-rules-for-dummies-cheat-sheet. html 4/6/2016Robert's Rules For Dummies Cheat Sheet - For Dummies Page 2 of 6 I there are no (turner) corrections the minutes stand approved as dstbuted (corectec), | The noxt order of business is offeer reports. | Reports of Officers, President's Report You have @ copy of my writen report, 0 review a couple of highlights and Treasurer's Report The treasurers absent his oemoon, but fumished his por. Let's take a ‘minute to review it 1 hope I can answer any questions. We have 281 dues-paid members, $21,272 total cash accounts. You have in ‘Your meeting packets some financial reports forthe period 1/1 to 8/3 You have an itemized income and expense report covering our year fo date in ‘your materials along with an expense detail avaiable; ifyou have any questons, be glad to th to answer them. Handle questions No action is requited on the treasurer's report twill be fled for eu Before we continue, please allow me fo report some committee appointments. Report committee chairmen and membership appointments 80 fa. Executive Director's Report The chair recognizes Mr. ED for report Thank you Mi ED ‘There are a number of recommendations here and weil take them up ane ata time. ‘Ask Seccotary to ead the frst recommendation. Someone then should "move the adoption ofthe recommendation just read.” State the motion Itis moved to adopt the recommendation just read. Is there debate?” Handle discussion; put the question when ready by saying Those jn favor say “Aye” [pause] Those opposed say "No". ‘The motion passes (falls) and the recommendation is (nat) adopted, ‘The next order of business le standing commitee reports. Reports of Standing Committees Membership Committee Chairman’s Report Te chai recognizes __ forthe membership committee report [Script for motions arising from the report) Thank you__. Finance Committee Chairman's Report Your president is the current finance chairman and the treasurer's report given ‘earior covered everything Convention Committee Report ‘Members, complete information from the last Convention that has not been ‘Maized, and the Convention Committee wi repor atthe next meeting [Next order of business is ports of special committees. http://www.dummies.conv/how-to/content/roberts-rules-for-dummies-cheat-sheet html 4/6/2016Robert’s Rules For Dummies Cheat Sheet - For Dummies Reports of Special Committees ‘Special Certification Committee Report The chai recognizes __ forthe cortfication committee report. [Script and handle motions arising from this report} Thank you. Special Chapter Charter Revision Committee Report The chair recognizes __ for the chapter charter revision committee report You have a writen commitice report The commitee recommends you adopt the folowing resolution, Read the resolution. The question ison the adoption of the resolution just read. Is there debate? Handle debate, put the question, announce the result ‘The motion passes, end the resolution is adopted. New Business Is there new business? The Chair recognizes AB. [AB makes motion and itis seconded] tis moved and seconded to create @ special commits of three members 0 ‘bo appointed by the president to repor recommendations on requirements for annual conning education ced for members Handle debate, put the question, announes the result, |s there any further business fo come before the meeting? Announcements We need to set the date for our next meeting. it oaks hike September 18s the Ususl date Sha we meet nox at 3 pm on September 187 Hearing no objection, we'l meet noxt an Seplember 18 at 3pm here at he clubhouse Adjourn ‘There being no futher business to come before the boar the meeting is | ecioured, Making and Handling Motions Following Robert's Rules In an organization that's folowing Robert's Rules, when that ight bulb goes off in yourhead and you have a great ides, you make a mation to get your ea liscussed and a decision made, Here ae the elght steps requires tom start {o fish to make @ mation and get the decision of the assembly, Each step is «2 required part ofthe process ‘Step What to say 4. Themember —“Me/Madam Chaleman, rises and addresses the chat 2. The chair "The chair recognizes Me, Gliggenschlapp." recognizes the member. http://www.dummies.com/how-to/content/roberts-rules-for-dummies-cheat- Page 3 of 6 4/6/2016Robert's Rules For Dummies Cheat Sheet - For Dummies 3. The member makes “I move to purchase a copy of Robert's Rules For 8 motion ‘Dummies for our president” 4. Another member “Second,” ‘seconds the motion, 5. The chalrstates “tle moved and seconded to purchase a copy of the motion, ‘Robert's Rules For Dummies or your president. ‘Are you ready forthe question?” 6. The members “The chair recognizes Ms. Glggenschlapp to bate the motion. speak to her motion...” | | 7 Thechairputs "Those in favor of adopting the motion to buy a | | the question, and the copy of Robert's Rules For Dummies fr your |) | members vate, president, say Aye.’ [pause] Those opposed, say ‘Ne 8. Thechair “The ayes have t, and the mation cartes. A copy announces the resut of Robort's Rules For Dummies wit be purchesed | ofthe vote for your president Following the Standard Order of Business ‘An easy way to remember the Robert's Rules standard order of business is with the mnemonic 3R-SUN — you can see It clearly in the folowing list. This lists quick refecance to make It easy for you to set up a basic agenda for your meeting 4. Reading and approval of minutes 2, Reports of officers, boards, and standing committees. 3. Roports of special (solect and ad hoc) committoes 4 Special orders ‘5, Unfinished business and general orders 6 1 business ‘DUNMIES Recommends + Ton Roberts Rules to Customize -For Dummies + Robert's Rules for Presiding over ¢ Weetng InStyle - For Dummies * Robert's Rules for Ajouring a Meting -For Dummies + Roberts Rules for Rescinding or Amending Something Previously Adopted -For Dummies + Roberts Rules for Adopting, Amending, end Suspending Rules -For Dummies Promoted Stories From Around The Web http:/www.dummies.com/how-to/conten/roberts-rules-for-dummies-cheat-sheet. html Page 4 of 6 4/6/2016