Lovell Tufts

The Riverside
Marching Rebels
Budget Overview
Table of Contents
Expenses

Instruments (p. 2-5)

Uniforms (p.6)
Color Guard (p. 6-7)
Travel (p. 7)
Creative Product (p. 8)
Staff (p. 8)
Band Camp (p. 9)
Other Expenses (p. 9)

Income

Fundraisers (p. 1011)

Grants (p. 12)
Principal Funds (p. 12)
Student Fees (p. 12)

Charts
Charts (p. 13)

Expenses
Instruments
The instruments that the band would purchase are instruments that are used exclusively in marching band. These instruments are also a very large investment, so a student that might only participate in the activity during their four years of high school
should not have to carry that burden. If the band makes that investment, then many
more students can have the opportunity of performing in the band and the band can
generate a small amount of revenue from the rental fees that can assist in instrument
repair and possibly the purchase of future instruments.

Wind Instruments
Mellophones

Currently own 6 instruments for 8 students

In need of 2 instruments for next season
Projected growth for 2017 is about 2 more students
Plan on buying 4 Yamaha YMP-204M Series Marching
F Mellophone from the Bluecoats Drum and Bugle
Corps
Cost per instrument: $1300
Grand Total: $5200

Baritones

Currently own 5 instruments for 6 students

In need of 1 instrument for next season
Projected growth for 2017 is about 1 more
student
Plan on buying Yamaha YBH-301M Series
Marching Bb Baritone from the Bluecoats
Drum and Bugle Corps
Cost per instrument: $2000
Grand Total: $4000

Sousaphones

Currently own 5 instruments for 6 students

In need of 1 instrument for next season
Projected growth for 2017 is 0 students
Plan on buying 1 Jupiter 594 Series Brass BBb Sousaphone from Woodwind and Brasswind
Cost per instrument: $6000
Grand Total: $6000

Baritone Saxophone

Currently own 1 instruments for 2 students

In need of 1 instrument for next season
Projected growth for 2017 is 0 students
Plan on buying Selmer BS500 Baritone Saxophone
Standard from Woodwind and Brasswind
Cost per instrument: $5000
Grand Total: $5000

Percussion Instruments
Tenor Drums

Currently own 1 instruments for 2 students

In need of 1 instrument for next season
Projected growth for 2017 is 0 students
Plan on buying 1 Pearl Maple CarbonCore Marching
Tenors Sonic Cut from Rhythm X Inc.
Cost per instrument: $1000
Grand Total: $1000

Bass Drums

Currently own 3 instruments for 5 students

In need of 2 instruments for next season (drum 1 & 5)
Projected growth for 2017 is 0 students
Plan on buying 18 Pearl Championship Series Marching Bass Drum and
1 30 Pearl Championship Series Marching Bass Drum from Rhythm X
Inc.
Cost per instrument: $800
Grand Total: $1600

Cymbals

Currently own 2 instruments for 4 students

In need of 2 instruments for next season
Projected growth for 2017 is 0 students
Plan on buying 2 Zildjian 18" Stadium Series Medium Cymbal Pair from Steve
Weiss Music
Cost per instrument: $500
Grand Total: $1000

Marimbas

Currently own 1 instrument for 3 students

In need of 2 instruments for next season
Projected growth for 2017 is 0 students
Plan on buying 2
Adams 4.3 Oct Concert Marimba w/ Field
Frame from Rhythm X Inc.
Cost per instrument: $3800
Grand Total: $7600

Vibraphone

Currently own 0 instruments for 2 students

In need of 2 instrument s for next season
Projected growth for 2017 is 0 students
Plan on buying 2 Adams 3.0 Octave
Concert Vibraphone with Field Frame
from Rhythm X Inc.
Cost per instrument: $3400
Grand Total: $6800

Uniforms
With the band increasing in size, the current number of uniforms that we
have in stock is not enough. We must purchase a small set of uniforms to
support the bands growth.

The uniform gives the band a professional look

Shows school pride
Promotes a positive image of the
school to the community
Each uniform cost about $325
We would buy 30 new uniforms (2
DM uniforms included)

Color Guard
The color guard is one of the main elements of the visual part of a marching band
show. They are vital to conveying the theme of the show and also allow more students to be a member of the band. This year we are excited to incorporate the color
guard into our program.

Uniform

The uniform helps convey the show

concept
Made of flexible fabric s for more
maneuverability
We would buy uniforms second
hand through The Guard Room
The set of 26 uniforms cost $800

Silks & Poles

One of the main visual elements of

the color guard
Add color to the show
Helps set mood of certain pieces
Together 2 sets of poles and silks
cost $1500

Travel

The marching band goes to many events over the course of the season that requires the band to travel. The band goes to every away football game and to 4
competitions not including OMEA State finals in Columbus. To get the band to
these places requires bussing and trucks to move equipment as well as lodging
for our trip to Columbus.

Bussing and Trucks

We use school busses to transport students

to band events to ensure safety
The trucks are used to transport our equipment to and from sites
The cost for the busses is $1900 for the season
The cost for the trucks are $1350 for the season

Contest Fees and State Finals

Each contest we attend has an entry fee to

participate
All of the completion fees for the season adds
up to $1400
Since state finals is in Columbus this year the
band will have to make that trip an over night
trip
The cost for lodging the entire band in a decent hotel will cost about $3000

Creative Product and Staff

Each marching band show takes months of careful preparation and many people are involved
during the process. The band performs a competition show and a football show. These
shows requires designers to come up with and write the shows. Teaching theses shows requires extra help on the part of my supporting staff. All the people involved in the show are
vital to the shows success.

Show Design

For our competition show, we hire an arranger

and a drill writer to write a show that is
unique to our band
This is part of the reason the band has bee so
successful
It take a lot of time to write a band show so it
takes a lot of money to pay the writers
The cost for the writers is $1000 for each writer

The football show is a stock show from marching Band Concepts

Music and drill come pre written
Cost less that competition show
Cost $400 for the full show

Staff

Over the course of the season there are various

staff members that work for the band
There are 4 staff members that are on staff for
the entirety of the season
They are the assistant director, percussion instructor, guard instructor, and the visual staff
member
Each is paid $800 for the season
There are also other staff members that help the
band for part of the season
These staff members are typically employed during band camp
There is $800 allotted to pay these staff members

Band Camp and Other Expenses

Band camp is a very important time of the marching band season. It is where the band learns
most of the show and builds the comradery needed to be a successful band. It also cost a lot of
money to have band camp. There are also other things that need too be planed for like consumables and repairs.

Band Camp

For band camp we plan to go to a campground

for a week to have camp
It gives the students a unique experience that
cant be replicated if we had camp at the
school
It cost about $28000 to rent out the
campground for the week
We also need to provide a days worth of
meals for the week
Ive budgeted $4000 for this

Other Expenses

There are other things that we need to budget for that dont fit into some of these
categories
For the percussion section, they will need sticks, mallets, and drumheads
Ive budgeted $700 for this
The guard needs things like a sound system, tape, and other things
Ive budgeted $200 for this
In marching band, sometimes instruments break and needs to be repaired and I allotted $500 for this
In order to make money , you need to spend some money so I allotted $4000 to aid
in our fundraising efforts

Income
Fundraisers
Fundraisers are the bands second largest source of income. There are many fundraisers a year
and they have the ability to generate large amounts of revenue. Most fundraisers are put on by
our great booster organization and they help us pay for a good amount of the expenses we
have.

Tag Day (FUNd Drive)

This is a day where we have all of the members of the band go out to the local neighborhoods and go door to door (with a chaperone of course) and ask for donations for the
band. We normally hold tag day the day before Band camp and helps us cover many of the
cost that we acquire at the beginning of the season. Tag day typically generates about
$5000 for the band

Car Show
The annual car show has been a hit in the community for the past 10 years. It brings in cars
from around the state and a lot of people from southwestern Ohio. It is a great day for the
family to come out and see some cool classic cars. The car entries and the concessions generates the profit for this event. The car show brings in about $3000 for the band.

Doughnut Sales
After every home football game you will see a lot of volunteers selling Krispy Kreme doughnuts. This is also another fundraising effort for the band. It is a big hit with Rebel Football
fans as well as with many of the visitors. The doughnut sales get the band around $1500 a
season.

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Kroger Plus Cards

As you know, Kroger is a grocery chain throughout the us based in Cincinnati that has many regular costumers that are associated with the Rebel band. They can now earn rewards at Kroger
and support the Rebel band by registering their Kroger Plus Card with the band. By doing this a
portion of your sales go to the band and still earns you rewards. Its a win for everyone! This promotion brings in about $3000 a year for the band.

Holiday Craft Show

The annual holiday craft show is the bands biggest fund
raiser. We hold it in the school common area as well as
in the gym and the band room. Vendors pay a set
amount in order to reserve specific sized space and
thats where the majority of the money comes from.
There is also a small admission fee as well as raffles and
a concession stand. This has been really well received
by the community because it allow them to buy nice
cheap gifts for people for the holidays. This fundraiser
generates about $7000 a year

Discount Cards
This fundraiser is a smaller fundraiser where the band sells a discount cards to people that gives
people discounts at local businesses. These cards are great because they support local business
and the Discount Cards help support the band. This bring in about $3000 a year.

City Barbeque Days

City Barbeque is a restaurant in Ohio that has a fundraiser that groups can do where there is a
night where if a patron of their restaurant bring in a flyer, a percentage of the sale goes to the
band. We do this fundraiser once every few months and we get about $1000 a year.

Flower Sale
Every spring the band does a flower sale. This fundraiser has not completely caught on yet but it
still makes the band a decent amount of money. The band typically gets around $2000 for this
fundraiser

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Grants and Principal Funding

Vh1 Save the Music
Vh1s Save the Music initiative is a program that give money to schools to help aid and improve
music education in the United States. We were lucky enough to receive some funding to help
pay for new instruments and we are very grateful for the opportunity and the money will be put
to great use.

Principal Funds
Each School year the principal distributes fund to the various programs within the school. This
year, the principal has given the band an allowance of $6000 because he want as many students
as possible to be a part of the band if the want to be a part of it.

Student Fees
Student fees are the main source of income for the band. Each student is required to pay a participation fee of $325 in order to be a part of the band . With 145 students participating in the
band this year that adds up to $47,125 in income for the band. Students that need a school provided instruments or equipment are required to pay a $25 rental fee. There are 73 students that
needs school equipment so that adds up to $1800. That makes $48,925 in student fees which is
over half of the bands income. Without this income, the band would or be able to operate at a
high level.

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Profit - Loss Summary

Actual
Total income

$85,525.00

Total expenses

$101,700.00

($16,175.00)
Total profit (or loss)

$105,000.00

$100,000.00

$95,000.00

$90,000.00

Total income

Total expenses

$85,000.00

$80,000.00

$75,000.00
Actual

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