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R12.2.4 India Localization Setup PDF
R12.2.4 India Localization Setup PDF
Vision India
Group
Vision India
Ledger
NK Company Ltd.
NK JV Company Ltd
Chennai OU
Bangalore OU
Mumbai OU
BSV 11
BSV 12
BSV 21
BMI
MMI
CMI
CTI
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How to Enter Tax id in Invoice Distribution for TDS deduction in R12 (Doc ID 464904.1)
The system profile options needs to set to the following values at the responsibility level
with no conflicting values at other levels
JG: Application:: Regional Localizations
JG: Product
: Asia Pacific Localization
JG: Territory
: India
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Since Vision India Ledger is used, value 11, 12 and 21 are added to the company
segment values:
General Ledger, Vision India > Setup > Flexfields > Key > Values
Name: India_Company (B) Find
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NK JV Company Ltd:
Assign Balancing Segments for Legal Entity: (P) Update Balancing Segment Value
Setup GL: GL Data Access Set and GL: Ledger Name profile options for your
Responsibilities. Setting GL: Ledger Name Profile option must be setup for providing
access to various India Localization setup from the Responsibilities. Refer: Operating
Unit/Inventory Organization not appearing in the Regime Registration Form (Doc ID
1382226.1)
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(B) Others
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Submit Replicate Seed Data Concurrent Program for the Operating Units:
Responsibility: System Administrator
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Submit the Replicate Seed Data for Bangalore Operating Unit and Mumbai Operating
Units also.
5. Setup Multi Org Access Control
MOAC setup is required to access all the Operating Units from the same responsibility.
Create a Global Security Profile from HRMS responsibility and setup MO: Security
Profile for all Responsibilities. Optionally, setup MO: Default Operating Unit profile.
Ensure that MO: Operating Unit profile is null at Responsibility level.
India HRMS > Security > Global Profile
Run Security List Maintenance Concurrent Program for the profile created
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This profile to be setup for other Responsibilities which needs Operating Unit access
like Purchasing, Receivables, Order Management, Assets, Cash Management, Tax
Manager also.
6. Setup E-Business Tax:
Dummy E-Business Tax Regime to Rate setup needs to be performed in order to use
India Localisation features in Order Management and Receivables. E-Business tax
replaces 11i Receivable Tax engine.
For Procure to Pay, there is no requirement / interaction with E-business tax. Definition
of IL taxes would suffice.
India Local Taxes are defined under India Local Responsibilities > Setup > Taxes
Refer: 10-44 Oracle Financials for India Implementation Guide Question No.162
India Localization uptake of E-Business Tax in R12 and the relevance of 'Localization' tax
code [ID 472055.1]
6.1
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Define Regime
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IN-SALES_TAX
IN-SALES_TAX
Country
India
Current date
Checked
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(B) Continue
(B) Add Row
Party Name
Configuration for Taxes and Rules
Party Name
Configuration for Taxes and Rules
The configuration should be done for each of the Legal Entity and Operating Unit for
which India Localization setup is being done.
(B) Finish
Ensure that configuration saved message is displayed
6.3
Create Tax
Tax Manager > Tax Configuration Tab > Taxes
Create a Tax with following values:
Tax Regime Code
Configuration Owner
Tax Source
Tax
Tax Name
Effective Date
Tax Currency
Rounding Rule
Applied Amount Handling
TAX RECOVERY CONTROLS
Allow Tax Recover
Primary Recovery Type
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IN-SALES_TAX
Global Configuration Owner and Operating Unit
Create a new tax
LOCALIZATION
LOCALIZATION
Current Date
INR
Down
Recalculated
Checked
PREC1
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Once the Global Configuration owner is created, use Copy and Overide
option Button to create tax for each of the Legal Entity and Operating Unit
NK Company Ltd
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After completing for all LEs and OUs the Tax page:
6.4
Krithivasan
Query
IN-Sales_Tax
Global Configuration Owner
LOCALIZATION
STANDARD
LOCALIZATION
current date
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(B) Apply
Query the Tax Status Created for Global Configuration Owner in the Tax Status
search.
Copy and Override Configuration Owner for each of the Legal Entity and Operating
Unit for which India Localization is to be used
NK Company Ltd
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6.5
IN-SALES_TAX (Choose)
Global Configuration Owner (Choose)
LOCALIZATION (Choose
STANDARD (Choose)
LOCRATE (Enter)
Percentage (Select from LOV)
0 (enter)
current date (defaults)
(B) Apply
Copy and Override Configuration Owner for each of the Legal Entity and Operating
Unit for which India Localization is to be used
NK Company Ltd
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b)
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costing and will result in wrong inventory valuation, if the Oracle Financials
for India taxes are involved in the transaction cycle.
Costing Methods Supported By Financials For India (India Localization) (Doc
ID 793269.1 and 1280474.1)
7.1
Setup Locations (If already created at the time of Creation of LE, query and
ensure Shipping Tab parameters are enabled) Navigation: Purchasing >
Setup>Organizations>Locations
7.2
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Costing Tab
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Inter-Org Information
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Other Accounts
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7.3
8. Setup Payables
a) Accrue at Receipt
India Localization support only accrue on Receipt. Period End accrual is not
supported.
Does India Localization Support Period End Accrual functionality? (Doc ID
1981441.1)
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System Option
8.2
Financial Options
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Encumbrance Tab
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8.3
Payable Option:
Currency Tab
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Invoice Tab
Supplier Tab
9. Purchasing Setup
To be setup for Each Operating Unit.
Purchasing > Organizations > Purchasing Options
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Receivables Setup
Ensure required AR System Profile Options are set using System Administrator
Responsibility
10.1
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10.2
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Miscellaneous Tab
Note Default Country: India
10.4
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Debit Memo:
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10.5
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10.6
Define Collectors:
10.7
10.8
Payables > Payments > Bank Accounts (Define Bank, Bank Branches & Bank
Accounts, Assign to OU) - Create Grant for the user to access
10.10 Define Receivable Activities:
Receivables > Setup > Receipt > Receivable Activities
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Setup Receivable Activities for Finance Charges, Charge Back Reversal, Earned
Discount, Unearned Discount, Adjustments, Bad Debts.
10.11 Define Receipt Class:
Receivables > Setup > Receipts > Receipt Classes
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11.
Order Management:
11.1
11.2
Parameters:
System Parameters: (to be setup for Each OU). Setting Item Validation Organization
is important.
Setup > System Parameters > Values
Parameter
Audit Trail
Call line DFF extension API in COPY
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Value
Enable when Order is Booked
Yes
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CM_Chennai
No
Related Customer
Yes
Yes
Chennai Manufacturing
Yes
Global Parameters:
Setup > Shipping > Global Parameters
Ensure Raise Business Event is checked. Necessary for IL Taxes to flow from Sales
Order to AR (Doc ID 1631274.1)
Shipping Parameters:
Setup > Shipping > Shipping Parameters
Ensure Raise Business Event is checked in the General Tab. Necessary for IL Taxes
to flow from Sales Order to AR (Doc ID 1631274.1)
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11.3
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Shipping Tab:
Finance Tab:
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Shipping Tab:
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Shipping Tab:
Finance Tab:
Mixed Order
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11.4
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10.14.1
Define Sequence:
10.14.2
Assign Sequence
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The same Steps to be followed for each of the following Tax Authorities:
Tax Authority
Commissioner of Income Tax
Commissioner of Sales Tax
Commissioner of Service Tax
Commissioner of Central Excise
Commissioner of Customs
Commissioner of IT
India
India
India
India
India
India
Lookup Value
TDS Authority
VAT Authority
Service Tax Authority
Excise Authority
Customs Authority
TCS Authority
With Site:
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TAX TYPES:
Seeded tax types are predefined in Asia Pacifica Localization Lookups Check
whether enabled.
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3.1
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registration details with Excise, Customs, Sales Tax and TDS authorities.
This information is available in additional organization information are the basic
data for all India Localization activities and accounting. The Organization and
Locations defined through Common Application would be available for setup. While
creating the additional organization information, it is mandatory to create two sets
of records, one at null location level and another with location.
If multiple organizations are defined within the same excise registered premises,
then you can define one organization and location combination as master
organization and the rest as child organizations having reference to the master
organization based on the ECC code. In such a setup, the master organization is
the organization where excise registers are generated only from the master
organization. The master child relationship is used only to generate consolidated
excise registers at master organization level. You need to run the India Master Org
RG request set to consolidate excise registers at the master organization.
Payable > Setup > Additional Organization Info
Additional Organization Information Tax info Tab: (Null Location)
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NOTE:
Days allowed for 173L, Sales Tax Return days and Excise Returns days to be left
blank, due to change in Rules.
Additional Organization Information Trading Info tab: (Null Location) Applicable
only for Trading Organization
Define Tax Calendar:
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The above definitions should be done for each of the Inventory Organization.
Definition for Trading Organization: Enable Excise in 23D in Trading Info Tab
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3.2
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3.3
The calculation of excise duty and updating of excise registers are based on the setup
made in the define bond register. Pre-requisite setup: Definition of Order types and
Transaction Sources in the base Application.
Excise transactions are classified as:
Domestic with Excise
Domestic without Excise
Export with Excise
Bond Register (Export under Bond)
When Using Master Organization setup for generating Excise Invoice Numbers
at Master Organization level, It is mandatory to setup the Order Type at both
Child Organization and at Master Organization for getting the Correct Excise
Invoice Number.
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3.4
It is not mandatory for the user to define Excise Invoice Generation Serial Number. If
the User does not define the Excise Invoice Generation Screen, then auto generated
system numbers will be allotted to the Excise Invoice as stipulated under Rule 52 A of
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the Central Excise Rules (one sequence for domestic transactions and another for
exports). You can initialize the default values of GP1 & GP2 in the table
ja_in_excise_invoice_no to start from a different number.
However, in case of a business need to generate Excise Invoice number on any
different basis, Excise Generation feature can be used to automate the Excise Invoice
document sequence generation.
For all other Excise Invoices which are created using Order/Invoice Types for
which setup has not been made, the system uses the default number series.
This would be a numeric series, starting with 1, incremented by one. The
sequence would be different for each Organization/location and the nature of
clearance. Within the organization, the sequence would be different for the
Domestic clearances and Export Clearances.
Before defining the user definable prefixes and excise invoice numbers, setup
needs to be done in define Bond register where the user needs to associate an
Order type for all transactions Order Management module and Transaction
source for all transactions from Accounts Receivable module. The Order type
and transaction source will be associated with different type of excise removals
(like domestic with excise, Bond, Export with excise etc.). Only after associating
an Order type/Transaction source with an excise related transaction type, user
should define the user definable prefixes and excise invoice numbers in this
region.
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3.5
Tax codes will be the basis for all localization tax calculations. The Tax Codes to be
defined depends on the Business Needs. Tax codes cannot be updated once saved.
However, but can be disabled by entering the End Date.
India Local responsibility > Setup > Tax Setup > Taxes.
The taxes are relevant to a particular Operating Unit. Once Tax screen is selected,
Inventory Organization has to be chosen from the LOV. In case of Multi-Org, the taxes
set up relate to the Operating Unit corresponding to the Inventory Organization
chosen.
Setup for Chennai OU
Basic Excise Duty - Purchase
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3.6
As per Central Excise Act, the Excise duty will be rounded off to the nearest Rupee
and in effect the AP Invoices, the Header Amount and the Distribution Amount will
have minor difference. When there is a difference between header amount and
distribution amount, a hold is created.
To overcome the hold being created, a Tolerance in Percentages and in Amounts can
be created in Localization. Wherever a hold is placed on Invoices due to difference in
Distributions Total and the Invoice Header, then, the system would check for the
tolerance limits setup for Organization. If the difference Amount falls within the
specified limit, then this inserts an Additional Invoice Distribution line for the
Difference Amount and the Invoice is approved. This line would have the line type as
'Miscellaneous' and the charge Account would be as specified in the Invoice Tolerance
Setup for the Organization.
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On Re-Approving the Invoices, the system would check for the existence of a
Distribution line for Rounding Amount. If one exists, then the amount of this line would
be updated with the revised difference. This setup to done for each Operating Unit.
India Local Payables - India Localization - Setup - Others - Invoice Tolerance
Upper and lower limits are to be entered as positive values.
3.7
Item Classification has to setup for each inventory organization. This is to classify the
item for the purpose of excise. For example, an item can be Excisable in one Inventory
Org but non-excisable in another. After creating an item and assigning it to
organization, Item Classification has to be created for the Item in the India
Localization.
Inventory > India Localization > Setup > Item Setup > VAT/EXCISE Item Classification
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For Trading Item in the Trading Organization: Tradable Yes and Modvatable No
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REGIME CREATION:
As part of BOE enhancement done in 12.2, now the BOE accounting Paid / Payable
accounts and Write Off account are fetched from regime setup of Customs and not
from Additional Organization setup.
Custom Regime Registration should be done in the Regime Registration form, where
Registration / IEC details, Tax Types with Accounting Codes and DEPB Accounting
Codes are to be provided in the respective tabs.
India Local Payable > India Localization > India TCS/VAT/Service Tax > Setup >
Regime Registration
Registration Tab:
Recoverable
Customs Duty
Customs Education Cess
Customs SHE Cess
Additional Custom Duty
Surcharge
Any Other Customs Tax Type
Any Other Customs Tax Type
Any Other Customs Tax Type
Any Other Customs Tax Type
Any Other Customs Tax Type
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2
3
4
5
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For Each Tax Type a Paid / Payable Account and a Write Off Account to be defined.
Sequence
1
2
3
Tax Types
Customs Duty-IND
Customs Duty - Additional-IND
Customs - Education Cess
Description
Customs Duty
Customs Duty - Additional
Customs - Education Cess
Customs SH Education
Cess
Additional CVD
Others Tab:
DEPB Duty Entitlement Pass Book
In case DEPB Credit is available and want to utilize it for paying Customs Duty, in
Others tab, DEPB Account should be specified. This account will be picked up in
accounting of DEPB credit if provided during the BOE creation.
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4.2
Others Tab:
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4.3
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4.4
For Imports, certain item parameters (e.g. Tariff Headings and code etc) are required
to be captured. Define custom item classification in VAT/EXCISE - Item Classification
form.
India Local Inventory > Setup > Item Setup > VAT/Excise Item Classificaiton
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4.5
Define BOE Agent before using Bill of Entry functionality as BOE Agent would be
listed in LOV of Agent Code field. Use this information for Bill of Entry report for
submitting to Customs Authorities.
India Local Payable > Setup > Others > BOE Agent
REGIME REGISTRATION
VAT Regime would be used to define rules that would be applicable to all Taxes
assigned to it. On a VAT Regime, you would define rules that would be applicable to
all transactions created from the Organizations assigned to it. Information defined at
Regime creation would default to organizations assigned to the Regime and the
defaulted values can be modified to suit requirement.
Value Added Tax Registration: Organizations have to register with the various
Value Added Tax Authorities (specific to each state). The Registration would be the
basis for all Recovering Credit on Input Tax, settling Tax Liability and Tax Reporting.
Assigning Tax Types: Value Added Tax Type have to be assigned to the Value Added
Tax Regime. This is a logical grouping of all transactions to which these taxes are
applicable. If the values assigned for a particular tax are different, these would prevail
over those defined for the Regime.
Assigning Organizations: Regime has to be assigned to all Organizations to which
it is applicable. Taxes defined under this Regime would default only for these
Organizations.
Note: GL: Ledger Name profile should be set to the Ledger to which Inventory
Organizations belong so that they will be available for Registration. If different
Ledgers are used, separate Responsibilities to be setup. (1382226.1)
Note: Account Details given in the Regime setup only will be considered for
generating Accounting Entries. Account Details given in the Tax setup will be
ignored.
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5.1.1
Regime Registration:
India Local Inventory > India TCS/VAT/Service Tax/FBT > Setup > Regime
Registration
Main Tab:
5.1.2
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5.2
5.3
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Defining claim term for VAT is an important setup in the P2P cycle. The claim term
defined determines the VAT claim amount in the VAT- Claim Terms Definition form.
Any number of instalments can be defined but the total claim should be equal to 100%
Claim
India Local Inventory > India TCS/VAT/Service Tax/FBT > Setup > VAT - Claim Terms
Definition
VAT CLAIM FOR CAPITAL GOODS:
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5.4
Items are to be classified to define VAT Recovery terms. The Attributes that are to
be defined are:
o Applicable Whether VAT is applicable for OM AR Cycle
o Item Class - Raw Material, Capital Goods, Finished Goods or Others
o Recoverable: Yes or no whether credit can be taken or not
India Local Inventory > Setup > Item Setup > VAT/EXCISE Item Classification
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5.5
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India Local Inventory > India TCS/VAT/Service Tax/FBT > Setup > VAT - Claim Terms
Definition
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Note: Effective Date for Service Tax POT should be either the POT patch application
date or current system date and the format must be in DD-MON-YYYY. Reversal days
for Payable can be in month or days.
6.2
ORGANIZATION ASSIGNMENT
Details will default from the First Organization defined at the time of creation of the
Regime. Needs to be changed as required.
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6.3
India Local Purchasing > Setup > Tax Setup > Taxes
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7.1
The period should start from 1-Apr and end to 31-Mar of next year. Period Type
should be Year. This calendar will be assigned to the Regime.
Purchasing > Setup > Financial > Accounting > Calendar
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7.2
India Localization comes with pre-seeded, default TDS Sections in the database.
However, review these default sections and decide whether to change them to suit
business needs. To change them, query on the 'JAI_TDS_Sections' from the
Asia/Pacific Lookup Codes and add a new record, with the relevant descriptions and
the effective period.
India Local Purchasing > Asia Pacific Lookup
7.3
TDS Codes and TDS Category has to be defined before Regime creation. TDS Tax
Calculation is based on tax category in R12.2.x TDS Architecture. It is a Mandatory
setup required. PAN Not Available Category must be set up as it is required to be
given in the Regime Registration for TDS. The following are the changes:
a. For using TDS functionality defining Tax Category is mandatory.
b. Instead of user creating the same manually every time a tax code is defined,
Auto Create check box can be flagged at the time of Tax Code creation
and a tax category will be automatically created.
c. Section code not required at Tax Code level and will be disabled.
d. Invoice Section code info can be defaulted from Natural Account or Vendor
Site setup or can be overridden from TDS tax detail UI
e. TDS Education Cess, TDS Education SH Cess, TDS Surcharge fields are
disabled as they are now defined as tax types. Independent tax codes need
to be defined for these tax types.
India Local Purchasing > Setup > Tax Setup > Taxes
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7.4
REGIME CREATIN
Points to be noted:
a. TDS financial year to be linked in the Regime Registration form. It
cannot be overridden at OU Level
b. Default TDS category for Pan Not available should be setup mandatory.
c. Contact details (email, landline, mobile phone) of the person deducting
should be provided
d. Use Vendor Default Section Code is optional (default N).
If set to Y, TDS defaultation package will firstly check natural
accounting mapping to default section code. If no value is
fetched by natural account mapping, then section code from
vendor site would be defaulted.
If set to N, defaultation package will only check natural account
mapping to default section code. No TDS tax will be deducted if
it has not fetched any value for this mapping.
For Prepayment invoice, it will always default from vendor site.
Also user can override from TDS Tax Detail UI manually.
e. Allow Manual Override can be opted as Yes or No. (Default is N). It
cannot be overridden at OU level.
The details required by eTDS return as per NSDL should be given.
Registration Type
Primary Registration Number
Others
Others
Others
Others
Others
Others
Others
Others
Others
Others
Others
Others
Krithivasan
Registration Name
TAN No
Deductor Email Id
Deductor STD-Phone No
Responsible Person Mobile No
Name of Return Preparation Utility
TDS Financial Year
Default Tax Category when PAN not Available
Allow Manual Override
Use Vendor Default Section Code
PAN No
Ward No
TDS Invoice in Parent Batch
Tax from OU of Order ?
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Registration Value
AADCN1234K
test@oracleebs.com
044-29259009
9999912345
Oracle
11062
10065
Y
Y
CHNN12345K
12343
N
N
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7.5
REGIME ASSIGNMENT
7.6
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7.7
SECTION MAPPING
Section Mapping is used to generate TDS Invoice Number and eTDS output. Section
Code Revised column should contain only code provided for eTDS return by NSDL.
7.8
THRESHOLD SETUP:
After defining natural account section mapping, the same can be assigned in
[Threshold Setup]/ [Assign Natural accounts] UI.
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CUMULATIVE:
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7.9
For certain sales where Tax Deduction at Source is applicable, the customer would
deduct amount of TDS from the Invoice value and pay the balance. The Customer
would issue a TDS Deduction Certificate. The details of TDS Certificate needs to be
captured and a credit memo to be issued to customer to square of the TDS amount
outstanding against the Invoice.
In India Localization, the details of the Certificate received and the deduction details
can be captured. In addition, a Credit Memo can be created through Auto Invoice
giving Invoice source as TDS Credit Memo.
The following setups need to be done:
a. Customer Additional Information
b. Transaction Type
c. Source
The Transaction name has to be 'TDS Credit Memo'. The Name is case sensitive and
should match exactly.
Oracle Receivables > Setups > Transactions > Transaction Type
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Auto Invoice Tab: Uncheck Allow Sales Credit and Create Clearing.
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Description
TCS Liability
TCS Interim Liability
TCS Edu Cess Liability
TCS Edu Cess Interim Liability
TCS SHE Cess Liability
TCS SHE Cess Interim Liability
Define Advance Receipt Class
Define a Receipt class to be used for collecting advance money for sale of items that
attracts TCS. It has to be attached to the Regime Registration. The Receipt will collect
TCS amount and generate a TCS Credit Memo.
Receivable > Setup > Receipts > Receipt Class
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8.2
Define TCS Debit Memo and TCS Credit Memo Transaction Type
8.3
Define TCS Debit Memo and TCS Credit Memo Transaction Source
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Sales Credit Validation Tab: Sales Person & Sales Credit Type to be ID.
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VAT Tax Types Not Available In List Of Values (LOV) In VAT Regime Registration (Doc
ID 2062431.1)
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Insurance: 1%
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Update Vendor check box will enable changing of the vendor, when the Third party
tax codes is used.
10.
TAX CATEGORIES:
A Tax Category is a grouping of Tax Codes with tax precedence and calculations as
applicable to a transactions of a particular nature. Defining Tax Category enables
users to choose a tax category instead of selecting individual taxes every time for a
routine transactions of a particular nature. It also enables defaulting of a tax category,
and the defaulted tax codes can be amended by the user, if necessary.
The Defaulting Logic for item based taxes works as follows:
Users can attach the tax category for an item in Item category form and that item
category has to be assigned in Supplier/Customer additional information form.
a) First level, system will check for item category attached at Supplier/Customer
+ Site level and tax category for that item category will get defaulted.
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Local Sales VAT Trading: Note Trading should not have precedence based Excise
Tax. It will default when match receipt is done at the time of shipping.
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Service Tax
Imports - Customs
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