Oracle EBS R12 General Ledger TRAINING

Oracle EBS R12 General Ledger
Created on Saturday, March 19, 2011
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Training Guide
Table of Contents
Introduction.......................................................................................................................vi
Journal Entry.....................................................................................................................1
Creating Journal Batches............................................................................................................1
Entering Journals........................................................................................................................6
Changing the Journal Entry Currency......................................................................................10
Entering Journal Lines..............................................................................................................14
Entering Entered Currency Journal...........................................................................................18
Entering Statistical Journals.....................................................................................................21
Autocopying Journal Batches...................................................................................................25
Changing a Batch Period..........................................................................................................30
Entering and Posting Journal Batches......................................................................................35
Creating Recurring Journal Entries...........................................................................................40
Creating Skeleton Journal Entries............................................................................................43
Changing a Recurring Journal Entry........................................................................................47
Reviewing Recurring Journal Batches......................................................................................51
Posting Journals........................................................................................................................55
Copying Entries from an Existing Recurring Journal Batch.....................................................61
Entering a Year-End Closing Journal Entry..............................................................................65
Creating Standard Recurring Journal Entry Lines....................................................................68
Correcting Batch Posting Errors...............................................................................................72
Posting Journal Batches Automatically (AutoPost)..................................................................87
Reversing Journals...................................................................................................................92
Generating Reversing Journal Batches.....................................................................................98
Enabling Journal Line Reconciliation.....................................................................................105
Entering Reconciliation References........................................................................................111
Using Automatic Journal Scheduling......................................................................................115
Adding Attachments to a Journal Entry..................................................................................124
Checking or Reserving Funds for a Journal Batch..................................................................132
Online Inquiries.............................................................................................................139
Performing Account Inquiries.................................................................................................139
Performing Journal Entry Inquiries........................................................................................150
Drilling Down to Subledger Details.......................................................................................161
Viewing T-Accounts...............................................................................................................183
Performing Budget Inquiries..................................................................................................190
Reviewing Budget Balance in a Master Budget.....................................................................194
Processing Consolidated Balance Inquiries............................................................................198
Defining Budgets............................................................................................................205
Defining Budgets....................................................................................................................205
Assigning Budget Periods......................................................................................................207
Opening a Budget Period........................................................................................................210
Copying Budget Amounts from a Budget...............................................................................213
Managing Budget Organizations..................................................................................219

Defining Budget Organizations..............................................................................................219
Assigning Account Ranges to Budget Organizations..............................................................222
Protecting a Budget Organization with a Password................................................................228
Adding or Changing Individual Accounts..............................................................................232
Budget Formulas............................................................................................................237
Creating a Budget Formula Entry...........................................................................................237
Page iii
Training Guide
Creating Budget Formula Entry Lines....................................................................................240
Copying Existing Budget Formulas........................................................................................244
Changing a Budget Formula Entry.........................................................................................247
Entering Budget Amounts.............................................................................................251

Entering Budget Amounts for Multiple Accounts...................................................................251
Entering Budget Rules to Distribute Budget Amounts...........................................................254
Entering Budget Journals.......................................................................................................260
Creating Unposted Journal Batches........................................................................................264
Exporting a Budget Worksheet Using the Budget Wizard......................................................272
Transferring Budget Amounts......................................................................................291

Transferring Budget Amounts Using Budgetary Control........................................................291
Entering Budget Transfer Amounts.......................................................................................295
Freezing Budgets............................................................................................................301
Freezing Budget Formula Batches..........................................................................................301
Freezing Budget Organizations..............................................................................................303
Freezing Budgets for a Range of Accounts.............................................................................306
Encumbrance Accounting.............................................................................................311
Defining Encumbrance Types.................................................................................................311
Entering Encumbrances..........................................................................................................313
Viewing Funds Available........................................................................................................319
Carrying Forward Year-End Encumbrance and Budget Balances...........................................322
Average Balance Processing..........................................................................................329

Opening a New Period............................................................................................................329
Archiving Journals.................................................................................................................337
Consolidating Transactions.....................................................................................................340
Consolidating Balances..........................................................................................................353
Financial Reporting.......................................................................................................365
Running Simple Reports.........................................................................................................365
Using the Financial Statement Generator (FSG)....................................................................372
Viewing Ledger Sets...............................................................................................................377
Maintenance...................................................................................................................383
Defining a Move/Merge Request............................................................................................383
Submitting a Move/Merge Request........................................................................................386
Creating New Accounts with Mass Creation..........................................................................389
Global Consolidation System........................................................................................393

Using the Consolidation Workbench......................................................................................393
Transferring Subsidiary Data to Your Parent..........................................................................399
Creating Elimination Entries..................................................................................................402
Purging Consolidation Audit Data..........................................................................................406
Multi-Currency..............................................................................................................409
Defining Foreign Currencies..................................................................................................409
Defining Currency Cross Rates..............................................................................................412
Entering a Journal with Conversion Rounding Differences....................................................415
Using the Currency Rates Manager........................................................................................421
Journal or Subledger Level Reporting Currencies.....................................................429

Entering Reporting Currencies...............................................................................................429
Using Reporting Currencies...................................................................................................432
Using the Account Hierarchy Manager.......................................................................447

Starting the Account Hierarchy Manager...............................................................................447
Page iv
Training Guide
Displaying Multiple Hierarchies.............................................................................................449
Adding or Changing Rollup Groups.......................................................................................460
Adding or Changing Parent Hierarchies.................................................................................472
Adding or Changing Child Values..........................................................................................493
Basic General Ledger Setup..........................................................................................515

Defining General Ledger Value Sets.......................................................................................515
Creating a Responsibility for the Controller...........................................................................518
Creating a Security Rule.........................................................................................................522
Defining Accounting Key Flexfield Structures.......................................................................530
Entering Values for Key Flexfields.........................................................................................544
Using the Account Hierarchy Editor.......................................................................................549
Defining an Accounting Calendar...........................................................................................564
Defining a Ledger...................................................................................................................573
Opening the First Accounting Period......................................................................................579
Setting Up Journal Categories and Sources............................................................................584
Setting Up Suspense Accounts...............................................................................................589
Entering Unbalanced Journals................................................................................................592
Custom General Ledger Reports..................................................................................601

Creating a Row Set.................................................................................................................601
Running an Ad-Hoc Row Set Report......................................................................................607
Running a Row Set Summary and Detail Report....................................................................610
Creating a Column Set............................................................................................................614
Creating a Column Set Heading.............................................................................................620
Running a Column Set Ad-Hoc Report..................................................................................624
Running Column Set Detail and Summary Reports................................................................628
Defining a Content Set...........................................................................................................632
Page v
Training Guide
Introduction
Oracle General Ledger enables you to create and maintain ledgers, ledger currencies, budgets,
and journal entries.
Upon completion of this module, you will be able to:
Perform journal entry.
Perform online inquiries.
Define budgets.
Manage budget organizations.
Manage budget formulas.
Enter budget amounts.
Freeze budgets.
Use encumbrance accounting.
Perform average balance processing.
Run financial reporting.
Perform maintenance.
Use the Global Consolidation system.
Manage multi-currencies.
Enter reporting currencies.
Use the Account Hierarchy Manager.
Set up general ledger users.
Set up general ledger.
Manage custom general ledger reports.
Page vi
Journal Entry
Journal Entry includes information on journal batches, journal entries, batch periods, recurring
entries, and recurring batches.
Upon completion of this lesson, you will be able to:
Create journal batches.
Enter journals.
Enter journal lines.
Enter entered currency journal.
Enter statistical journals.
Auto-copy journal batches.
Change batch periods.
Enter and post journal batches.
Create recurring journal entries.
Create skeleton journal entries.
Post Journals.
Correct batch posting errors.
Post journal batches automatically.
Reverse journals.
Generate reversing journal batches.
Enter reconciliation references.
Use automatic journal scheduling.
Check or reverse funds for a journal batch.
Creating Journal Batches

You can organize journal entries with common attributes into batches. For example, you might
group your journal entries by type or date. You can have multiple journals in one batch, or you
can have a separate batch for each journal entry.
In this topic, you will create journal batches.
Procedure
Training Guide
Step
Action
1.
Begin by navigating to the Enter Journals page.

Click the vertical scrollbar.
2.
Click the General Ledger, Vision Operations (USA) link.
3.
Click the Journals: Enter link.
4.
The Find Journals page enables you to search for journals based on specific search
criteria.
Page 2
Training Guide
Step
5.
Action
Click the New Batch button.
or
Press [Alt+B].
6.
The Batch page enables you to create, view, and modify a batch.
A batch can contain multiple journals, each of which can belong to a different ledger.
However, all the ledgers within a batch must have the same calendar, period type, and
chart of accounts.
Page 3
Training Guide
Step
Action
7.
Click in the Batch field.
8.
Enter the desired information into the Batch field. Enter "Provisioning of Accrual
Expenses".
9.
Click in the Period field.
10.
Enter the desired information into the Period field. Enter "Oct-07".
11.
Click the Journals button.

or
Press [Alt+J].
12.
The Journals page enables you to enter all journal entries in a batch in the same
period.
You can create a journal batch for any Open or Future Enterable accounting period.
You can only post batches in Open accounting periods.
Page 4
Training Guide
Step
Action
13.
Enter the desired information into the Journal field. Enter "Accrual Expenses for
Computer Resources".
14.
Enter the desired information into the Description field. Enter "Journal Entry for
Accrual Expenses of Computer Resources".
15.
Click in the Line field.
16.
Enter the desired information into the Line field. Enter "10".
17.
Click in the Account field.
18.
Enter the desired information into the Account field. Enter "01-130-6100-0000-000".
19.
Click in the Debit field.
20.
Enter the desired information into the Debit field. Enter "150".
21.
22.
23.
Click in the Credit field.
24.
Enter the desired information into the Credit field. Enter "150".
25.
Click in the Journal field.

Page 5
Training Guide
Step
Action
26.
Click the New button.
27.
Click the Yes button.

or
Press [Alt+Y].
28.
Enter the desired information into the Journal field. Enter "Accrual Expenses for
Marketing Department".
29.
Click in the Description field.
30.
Enter the desired information into the Description field. Enter "Journal Entry for
Accrual Expenses of Marketing Department".
31.
32.
33.
34.
35.
36.
37.
38.
39.
40.
41.
Click the Save button.
42.
You have completed the Creating Journal Batches procedure.

End of Procedure.
Entering Journals
The Enter Journals page enables you to create journal entries with or without batch information.
In this topic, you will learn to enter journals.
Page 6
Training Guide
Procedure
Step
1.
Action
2.
3.
4.
The Find Journals page enables you to search for the appropriate journal based on
specific search criteria.
To enter a journal without entering batch information, click the New Journal button.
Page 7
Training Guide
Step
5.
Action
Click the New Journal button.
or
Press [Alt+J].
6.
Page 8
The Journals page enables you to:

Enter a unique name and description
Select a ledger for a journal entry
Enter a category to describe the purpose of your journal entry
Enter the period
Accept or change the effective date
Enter journal lines
Training Guide
Step
Action
7.
8.
Enter the desired information into the Journal field. Enter "Labor Cost Provision".
9.
10.
Enter the desired information into the Description field. Enter "Lab our Cost
Provision for the month of Oct-07".
11.
12.
13.
14.
15.
16.
17.
18.
19.
Page 9
Training Guide
Step
Action
20.
21.
22.
You have completed the Entering Journals procedure.

End of Procedure.
Changing the Journal Entry Currency

You can change the currency for any unposted journal entry.
If you are using budgetary control, and have reserved funds for the journal entry, you must
unreserve funds before you can change the currency.
In this topic, you will change the journal entry currency.
Procedure
Page 10
Training Guide
Step
1.
Action
2.
3.
4.
The Find Journals page enables you to search for a journal based on specific search
criteria.
Step
Action
5.
6.
Enter the desired information into the Batch field. Enter "Accrued Expenses 02DEC-2007 23:01:21".
7.
8.
Page 11
Training Guide
Step
Action
9.
Click in the Status: Posting field.
10.
Enter the desired information into the Status: Posting field. Enter "Unposted".
11.
Click the Find button.

or
Press [Alt+i].
Step
12.
Action
Click the Review Journal button.
or
Press [Alt+u].
13.
Page 12
The Journals page enables you to define, create and view journal entries.
Training Guide
Step
14.
Action
Click the Change Currency... button.
or
Press [Alt+y].
15.
The Change Currency page enables you to enter the journal currency conversion
information such as currency date, conversion type, and conversion rate.
Page 13
Training Guide
Step
Action
16.
Enter the desired information into the Currency: To field. Enter "EUR".
17.
Click in the Type: To field.
18.
Enter the desired information into the Type: To field. Enter "Corporate".
19.
Click in the Rate: To field.
20.
Click the OK button.
21.
You have completed the Changing the Journal Entry Currency procedure.
End of Procedure.
Entering Journal Lines

Enter a Line number for each journal line to control the sequence in which the journal entry lines
appear online and in reports.
In this topic, you will enter journal lines.
Page 14
Training Guide
Procedure
Step
1.
Action
2.
3.
4.
The Find Journals page enables you to search for the appropriate journal based on
specific search criteria.
To enter a journal without entering batch information, click the New Journal button.
Page 15
Training Guide
Step
5.
Action
or
Press [Alt+J].
6.
The Journals page enables you to:

Enter a unique name and description
Select a ledger for a journal entry
Enter a category to describe the purpose of your journal entry
Enter the period
Accept or change the effective date
You can enter a line number for each journal line to control the sequence in which the
journal entry lines appear online and in reports. After you enter the first journal
entry line number, Oracle General Ledger automatically increments the numbers for
the following lines, but you can change the line numbers as necessary.
You can enter an account for the journal line. Your data access set must provide read
and write access to the ledger, or read and write access to the account's balancing
segment value or management segment value.
Page 16
Training Guide
Step
Action
7.
8.
Enter the desired information into the Description field. Enter "Rent Accrual for the
month of Oct-07".
9.
10.
11.
12.
13.
14.
15.
16.
17.
18.
Page 17
Training Guide
Step
Action
19.
20.
21.
You have completed the Entering Journal Lines procedure.

End of Procedure.
Entering Entered Currency Journal

You can enter manual journal entries using an entered currency using the Enter Journals page.
An entered currency is a currency that is not the ledger currency. If you use reporting currencies
(journal or subledger level), an entered currency is a currency that is not the currency of the
reporting currency.
In this topic, you will enter entered currency journals using the Enter Journals page.
Procedure
Page 18
Training Guide
Step
Action
1.

2.
3.
4.
When you click the Journals: Enter link, the Find Journals page appears.
You can use this page to enter or query a batch, or click the New Batch button or the
New Journal button.
Step
5.
Action
or
Press [Alt+J].
6.
You can use the Journals page to enter journal information, specifying the entered
currency you want to use for your journal entry.
Page 19
Training Guide
Step
Action
7.
Enter the desired information into the Journal field. Enter "Accrued Expense".
8.
9.
Enter the desired information into the Description field. Enter "Accrued salary
expenses for the month of Oct-07".
10.
Click in the Conversion: Currency field.
11.
Enter the desired information into the Conversion: Currency field. Enter "GBP".
12.
The conversion date is the posting date for the journal entry and should fall within the
accounting period you defined for the journal entry.
13.
Click in the Conversion: Type field.
14.
In the conversion Type field, you can select Spot, Corporate, or User type, or any
conversion type you defined.
Enter the desired information into the Conversion: Type field. Enter "Corporate".
15.
Page 20
Training Guide
Step
16.
Action
You can enter your journal lines using the Lines Tab. You can use debit and credit
amounts in the entered currency.
Oracle General Ledger automatically converts the entered amounts into your ledger's
currency based on the designated conversion rate.
17.
18.
19.
20.
21.
Enter the desired information into the Entered: Debit field. Enter "15000".
22.
23.
24.
25.
26.
27.
You have completed entering entered currency journals using the Enter Journals
page.
End of Procedure.
Entering Statistical Journals

With General Ledger you can enter statistical journals in two ways. You can enter journals with
only statistical debit and credit amounts. You can also, if your user profile permits, combine
monetary and statistical amounts in the same journal line.
In this topic, you will enter a statistical journal using the Enter Journals page.
Procedure
Page 21
Training Guide
Step
Action
1.

2.
3.
4.
When you click the Journals: Enter link, the Find Journals page will display.
You can use this page to enter or query a batch, or click the New Batch button or the
New Journal button.
Page 22
Training Guide
Step
5.
Action
or
Press [Alt+J].
6.
You will use the Journals page to enter your journal information, specifying STAT for
the journal currency. Statistical journal entries do not require balanced debits and
credits.
If you use the Reporting Currencies option (Journal or Subledger Level), statistical
journals will be generated for your reporting currencies, but the journals are not
affected by the currency conversion process.
Page 23
Training Guide
Step
Action
7.
Enter the desired information into the Journal field. Enter "Employee strength per
department".
8.
9.
Enter the desired information into the Description field. Enter "Employee headcount
for various departments".
10.
11.
Enter the desired information into the Conversion: Currency field. Enter "STAT".
12.
In the Lines tab, enter your journal lines, using statistical debit and credit amounts.
The debits do not need to equal credits for a statistical journal.
13.
14.
15.
16.
Page 24
Training Guide
Step
17.
Action
You can enter the statistical quantity for each journal line in the Debit (STAT) and the
Credit (STAT) fields.
Oracle General Ledger automatically displays the unit of measure associated with the
natural account segment value for the line.
18.
Click in the Debit (STAT) field.
19.
Enter the desired information into the Debit (STAT) field. Enter "200".
20.
21.
22.
23.
24.
25.
26.
27.
28.
29.
30.
You have completed entering statistical journals using the Enter Journals page.
End of Procedure.
Autocopying Journal Batches

You can create a new journal batch by copying and modifying an existing journal batch. Use
Autocopy to copy a journal batch from the Journals window, the Batch window or the Enter
Journals window. If you have multiple journals contained in a journal batch, using Autocopy will
copy the entire batch. You cannot copy a single journal in the batch.
In this topic, you will autocopy journal batches.
Procedure
Page 25
Training Guide
Step
Action
1.

2.
3.
4.
The Find Journals page enables you to search for a journal batch based on specific
criteria.
Page 26
Training Guide
Step
Action
5.
6.
Expenses".
7.

or
Press [Alt+i].
8.
The Enter Journals page displays journals for an existing batch. It also enables you to
view the batch status, source, category, period, batch name, and currency for a journal.
In addition, use the Enter Journals page to access the Review Journal, Review Batch,
Post, New Journal, New Batch, Tax Batch, and Autocopy windows.
Page 27
Training Guide
Step
Action
9.
Click the Autocopy button.
10.
The Autocopy page enables you copy the batch. You can also review the batch or
review the journal before autocopying.
11.
Expenses for Nov-07".
12.
13.

or
Press [Alt+O].
Page 28
Training Guide
Step
14.
Action
Click the View menu.
or
Press [Alt+V].
15.
Click the Requests menu.

or
Press [R].
16.
The Find Requests page enables you to search for the requests you submitted based
on specified search criteria.
Page 29
Training Guide
Step
Action
17.
Click the Specific Requests option.
18.
Click in the Request ID field.
19.
Enter the desired information into the Request ID field. Enter "5179393".
20.

or
Press [Alt+i].
21.
The Requests page enables you to view request status information, drill down to view
details, log and output information,and access the Diagnostics window.
22.
You have completed the Autocopying Journal Batches procedure.

End of Procedure.
Changing a Batch Period

If you change the period for an unposted batch, General Ledger updates the posting date for each
journal entry.
If you are using budgetary control, and have reserved funds for the batch, you must unreserve
funds before you can change the batch period.
Page 30
Training Guide
In this topic, you will change batch periods.
Procedure
Step
1.
Action
2.
3.
4.
criteria.
Page 31
Training Guide
Step
Action
5.
6.
Expenses".
7.

or
Press [Alt+i].
8.
Page 32
The Enter Journals page enables you to view details of journal entries, and access the
Review Journal, Review Batch, New Journal, and New Batch pages.
Training Guide
Step
9.
Action
Click the Review Batch button.
or
Press [Alt+c].
10.
chart of accounts.
Page 33
Training Guide
Step
11.
Action
Click the Change Period... button.
or
Press [Alt+g].
12.
The Change Period page enables you to update the batch period.
If the original creation date of your journal entry batch is within the new period,
Oracle General Ledger assigns the creation date as the new effective date.
If the creation date of your journal entry batch is not in the same period as the new
batch period, Oracle General Ledger assigns either the first or last day of the new
period as the new effective date, depending on which date is closer to the creation
date.
Page 34
Training Guide
Step
Action
13.
Enter the desired information into the Period: To field. Enter "Sep-07".
14.
Click in the Effective Date: To field.
15.
Enter the desired information into the Effective Date: To field. Enter "15-SEP-2007".
16.
17.
You have completed the Changing a Batch Period procedure.

End of Procedure.
Entering and Posting Journal Batches

You can organize journal entries with common attributes into batches. A batch can contain
multiple journals, each of which can belong to a different ledger, but all of the ledgers within a
batch must have the same calendar, period type, and chart of accounts.
All journal entries in a batch must share the same period. You can create a journal batch for any
Open or Future Enterable accounting period, but you can only post batches in Open accounting
periods.
In this topic, you will enter and post journal batches.
Page 35
Training Guide
Procedure
Step
Action
1.
Begin by navigating to the Find Journals page.

2.
3.
4.
Use the Find Journals page to navigate to the New Batch button to enter journal
batches.
Page 36
Training Guide
Step
5.
Action
or
Press [Alt+B].
6.
The Journals page enables you to enter your journal information for the journal
batches.
Page 37
Training Guide
Step
Action
7.
8.
Enter the desired information into the Journal field. Enter "Training Journal 1".
9.
The Lines tab enables you to enter a line number for each journal line to control the
sequence in which the journal entry lines appear online and in reports.
After you enter the first journal entry line number, Oracle General Ledger
automatically increments the numbers for the following lines.
10.
11.
12.
13.
Enter an account for the journal line. Your data access set must provide read and write
access to the ledger, or read and write access to the account's balancing segment value
or management segment value.
14.
Click in the Entered: Debit field.
15.
Enter the debit amount for the designated account.

Page 38
Training Guide
Step
Action
16.
17.
18.
19.
20.
21.
Enter the Credit amount for the designated account.

22.
23.
24.
25.
26.
27.
28.
29.
30.
31.
32.
33.
34.
The Post button enables you to post journal batches to update the account balances of
your detail and summary accounts.
Click the Post button.
or
Press [Alt+P].
35.
Page 39
Training Guide
Step
Action
or
Press [Alt+O].
36.
You have completed the Entering and Posting Journal Batches procedure.
End of Procedure.
Creating Recurring Journal Entries

You can use recurring journal entries to define automatic consolidating and eliminating entries.
Recurring journal entries examples include; intercompany debt, bad debt expense, and periodic
accruals.
In this topic, you will create the recurring journal entries and use them for each subsequent
accounting period you generate.
Procedure
Page 40
Training Guide
Step
Action
1.
Begin by navigating to Define Recurring Entries page.

2.
Step
Action
3.
Click the Recurring link.
4.
Use the Define Recurring Journal Entries page to define the recurring journal
entries that you want to use later.
Page 41
Training Guide
Step
Action
5.
Click in the Recurring Batch: Batch field.
6.
Enter the desired information into the Recurring Batch: Batch field. Enter "DBI
COGs Adjustments".
7.
Click in the Recurring Batch: Description field.
8.
Enter the desired information into the Recurring Batch: Description field. Enter "To
adjust COGS for DBI Reports".
9.
10.
Enter the desired information into the Journal field. Enter "DBI COGS Adjustment".
11.
Click in the Category field.
12.
Enter the desired information into the Category field. Enter "Adjustment".
13.
The Currency field is used to convert foreign currency recurring journals.
14.
Click in the Journal Entry: Effective From Date field.
Page 42
Training Guide
Step
Action
15.
Enter a range of Effective Dates that includes only those periods for which you
want the recurring journal entry to be used.
Enter the desired information into the Journal Entry: Effective From Date field.
Enter "27-NOV-2007".
16.
Click in the Journal Entry: Effective To Date field.
17.
Enter the desired information into the Journal Entry: Effective To Date field. Enter
"01-Dec-2007".
18.
19.
You have created a recurring journal entry.

End of Procedure.
Creating Skeleton Journal Entries

Create skeleton journal entries for journal entries that affect the same accounts each period, but
have different posting amounts. After you generate skeleton journal entries, edit the unposted
journal batch using the Enter Journals page and enter the debit and credit amounts for the journal
lines.
In this topic, you will create skeleton journal entries.
Procedure
Page 43
Training Guide
Step
Action
1.
Begin by navigating to the Define Recurring Journal Formula page.

2.
3.
Click the Recurring link.
4.
The Define Recurring Journal Formula page enables you to enter or query the batch
name and the journal entry name for creating a skeleton journal entry.
Page 44
Training Guide
Step
Action
5.
6.
Enter the batch name.

Enter the desired information into the Recurring Batch: Batch field. Enter
"Training".
7.
8.
Enter the journal entry name.

Enter the desired information into the Journal field. Enter "Training Recurring
Journal 1".
9.
10.
11.
Click the Lines button.

or
Press [Alt+n].
12.
The Journal Entry Lines page enables you to enter a line number to set the order of
your recurring journal entry lines.
Page 45
Training Guide
Step
Action
13.
14.
15.
16.
Enter the Account you want General Ledger to update when you generate and post
your recurring journals.
17.
Enter the desired information into the Line Description field. Enter "RENT
EXPENSE".
Page 46
Training Guide
Step
18.
Action
or
Press [S].
19.
You have completed the Creating Skeleton Journal Entries procedure.

End of Procedure.
Changing a Recurring Journal Entry

If the recurring journal entry does not have security enabled, you can modify the recurring journal
entry. However, if the recurring journal entry has security enabled, you can only modify recurring
journal entries for which you have modify privileges through your definition access sets.
In this topic, you will change the recurring journal entry information.
Procedure
Page 47
Training Guide
Step
Action
1.

2.
3.
Click the Journals: Define: Recurring link.
4.
Use the Define Recurring Journal Formula page to query the name of the recurring
journal formula batch that you want to change.
Page 48
Training Guide
Step
Action
5.
Click the Find... button.
6.
Use the Source Batches page to search and select the batch that you want to change.
7.
Click the Recurring Expenses Journal list item.
8.
Use the Find Recurring Batches page to query and select the name of the recurring
journal entry you want to change.
9.

or
Press [Alt+O].
10.

or
Press [Alt+n].
11.
Use the Journal Entry Lines page to review or change the recurring journal entry
lines.
Page 49
Training Guide
Step
Action
12.
Enter the information to edit the recurring journal lines.

Click in the Formula: Amount field.
13.
Enter the desired information into the Formula: Amount field. Enter "100".
Page 50
Training Guide
Step
Action
14.
15.
You have changed the recurring journal entry information.

End of Procedure.
Reviewing Recurring Journal Batches

You must generate recurring journals to create unposted journal entries from the recurring journal
formulas you defined. After generating the formulas, you can review or edit the recurring journal
batches before posting them.
You must have read-only or read and write access to the ledger and the balancing segment value
or management segment value used in the recurring journal formula to generate recurring
journals.
When you generate recurring journals from the recurring journal definition or from the Generate
Recurring Journals page for average daily balance ledgers, you can set the profile option to GL:
Number of Formulas to Validate for each Recurring Journal Batch, to validate your recurring
journal batch before running the generation program for any average balancing processing
violations with the calculation effective date or average balance usage.
In this topic, you will review the recurring journal batches.
Page 51
Training Guide
Procedure
Step
Action
1.

2.
3.
4.
Click the Inquiry: Journal link.
5.
Use the Find Journals page to find journal batches and journal entries. General
Ledger displays search results in either the Journal Entry Inquiry or Enter Journals
page.
Page 52
Training Guide
Step
Action
6.
7.
Enter the desired information into the Batch field. Enter "Training Recurring
Journal 01".
8.

or
Press [Alt+i].
9.
Use the Journal Entry Inquiry page to review the batch or journal entry information.
You can also perform a journal entry inquiry by clicking the Request button.
Page 53
Training Guide
Step
10.
Action
or
Press [Alt+c].
11.
Page 54
Use the Batch page to review detailed information of a batch, a journal entry within
that batch, and the line details within that journal entry.
Training Guide
Step
12.
Action
or
Press [Alt+J].
13.
Use the Journals page to view journal and subledger transaction information as
balanced accounting entries.
14.
Click the Close button.
15.
You have reviewed the recurring journal batches.

End of Procedure.
Posting Journals
Post journal batches to update the account balances of your detail and summary accounts. You
can post actual, budget, or encumbrance journal batches.
In this topic, you will post journals.
Page 55
Training Guide
Procedure
Step
1.
Action
Begin by navigating to the Post Journals page.
2.
3.
Click the Journals: Post link.
4.
The Find Journal Batches page enables you to find journal batches based on specific
search criteria.
Page 56
Training Guide
Step
Action
5.
6.
7.

or
Press [Alt+i].
8.
The Post Journals page enables you to view and post the batch.
Page 57
Training Guide
Step
Action
9.
Click the Selected for Posting option.
10.
11.

or
Press [Alt+P].
12.

or
Press [Alt+O].
Page 58
Training Guide
Step
13.
Action
or
Press [Alt+V].
14.

or
Press [R].
15.
The Find Requests page enables you to search for requests based on specific search
criteria.
Page 59
Training Guide
Step
Action
16.
17.
18.
19.

or
Press [Alt+i].
20.
Page 60
The Requests page enables you to view details of your request search, and to access
the View Details, View Output, Diagnostics, and View Log pages.
Training Guide
Step
21.
Action
Click the View Output button.
or
Press [Alt+p].
22.
Review the Posting Validation Report to assure your journals were properly posted.
23.
You have completed the Posting Journals procedure.

End of Procedure.
Copying Entries from an Existing Recurring Journal Batch

You can create a new recurring journal formula batch quickly by copying and modifying an
existing recurring journal formula batch.
In this procedure, you will copy a journal batch using the Autocopy function in the Define
Recurring Journal Formula page.
Page 61
Training Guide
Procedure
Step
Action
1.

2.
3.
4.
In the Define Recurring Journal Formula page, you can create or copy recurring
journal formula batches which include ledgers that have the same chart of accounts,
calendar, and period type as the data access set of your current responsibility.
When you generate the recurring journal formula batches, you must have read or read
and write access to the ledger and balancing segment value or management segment
value to generate recurring journals.
If you use reporting currencies (journal or subledger level), you can create recurring
journal formula batches for single reporting currencies or multiple reporting
currencies.
Page 62
Training Guide
Step
Action
5.
6.
Enter the desired information into the Recurring Batch: Batch field. Enter "Training
Recurring Journal 01".
7.
Though not selected for this procedure, you can optionally select the Enable Security
checkbox to apply Definition Access Set security to your recurring journal formula.
8.
Click the AutoCopy... button.

or
Press [Alt+A].
9.
Click the Training Recurring Journal 1 list item.
10.

or
Press [Alt+O].
11.
Click the Generate button.
Page 63
Training Guide
Step
Action
or
Press [Alt+G].
12.
Click the Submit button.

or
Press [Alt+S].
Step
Action
13.
14.
Enter the desired information into the Period field. Enter "Dec-06".
15.

or
Press [Alt+S].
16.
Page 64
Training Guide
Step
Action
or
Press [Alt+O].
17.
You have completed the Copying Entries from an Existing Recurring Journal Batch
procedure.
End of Procedure.
Entering a Year-End Closing Journal Entry

Many organizations follow specific procedures to generate special journal entries to close and
open fiscal years. These closing entries apply to both the income statement and balance sheet.
Auditable closing procedures vary considerably, depending on country reporting requirements,
generally accepted accounting practices in a country, and organization business needs.
Oracle General Ledger enables you to create actual closing journals for year-end and other
closing periods. If your organization has multiple legal entities, you can create closing journals
for multiple ledgers simultaneously with ledger sets. You also have added security through data
access sets because you can only run the closing journals programs against ledgers you have full
read and write access to through your data access set.
In this procedure, you use the Journals page to enter a year-end closing journal entry.
Procedure
Page 65
Training Guide
Step
Action
1.
Begin by navigating to the Journals page.

2.
3.
Page 66
Training Guide
Step
4.
Action
or
Press [Alt+J].
5.
Use the Journals page to enter a journal entry.
6.
Before you process year-end closing journals, you should:

Set up the last day of the fiscal year as an adjusting period.
Set up the first day of the new fiscal year as an adjusting period.
Ensure the period you are closing is an Open period.
Complete your routine accounting before the last day of the year.
Post your adjustments and closing entries in the adjusting period.
Define your ledger set if you plan to submit the closing journals programs for
multiple ledgers simultaneously.
7.
In the last adjusting period of the fiscal year you want to close, you should:
Run the Create Income Statement Closing Journals process to transfer income
statement year-end account balances of your revenue and expense accounts to the
retained earnings account.
Run the Create Balance Sheet Closing Journals process to close and zero out the
year-to-date balances of all balance sheet accounts: assets, liabilities, and owner's
equity.
Page 67
Training Guide
Step
8.
Action
In the first adjusting period of your new fiscal year, you should:
Run the Open Period program to open the first period of the new year.
Reverse and post the balance sheet closing journals to reopen those balances.
Note: When closing journals, you are closing actual journals. You cannot close budget
or encumbrance balances. For more information about closing journals, see the Oracle
General Ledger User's Guide.
Step
Action
9.
10.
Enter the desired information into the Journal field. Enter "Training 2007 Year End
Close Journal".
11.
12.
Enter the desired information into the Category field. Enter "Year End Close".
13.
14.
Enter the desired information into the Period field. Enter "Dec-2007".
Page 68
Training Guide
Step
Action
15.
Click in the Effective Date field.
16.
Enter the desired information into the Effective Date field. Enter "31-Dec-2007".
17.
18.
19.
20.
21.
22.
23.
24.
25.
26.
27.
28.
You have completed the Creating Year-End Closing Journal Entry procedure.
End of Procedure.
Creating Standard Recurring Journal Entry Lines

You can define an unlimited number of journal entry lines for each recurring journal entry. The
journal entry lines specify the accounts to update with the recurring journals. Each line also
contains the amount to post to the designated account, or a formula to calculate the journal
amounts.
In this procedure, you will use the Define Recurring Journal Formula page to enter recurring
journal lines for a journal batch.
Procedure
Page 69
Training Guide
Step
Action
1.

2.
3.
4.
Use the Define Recurring Journal Formula page to define a recurring journal entry.
Page 70
Training Guide
Step
Action
5.
6.

or
Press [Alt+O].
7.

or
Press [Alt+n].
8.
The number you enter in the Line field sets the order of your recurring journal entry
lines. You can
indicate an automatic offsetting line for your recurring journal entry by entering the
line number 9999.
See the Oracle General Ledger User's Guide for more information regarding automatic
formatting.
Page 71
Training Guide
Step
Action
9.
10.
11.
In the Account field, you enter the account you want Oracle General Ledger to update
when you generate and post your recurring journals.
12.
13.
14.
When entering formula information, note that there are two types of factors associated
with formula entries you can use:
A fixed amount
A specific account. You can use standard, end-of-day, or average balances in your
formula lines.
15.
You enter a step number in the Step field to specify the order in which you want to
process the steps in your formula.
Each formula can contain an unlimited number of steps.
16.
Click in the Step field.
17.
Enter the desired information into the Formula: Step Number field. Enter "1".
Page 72
Training Guide
Step
Action
18.
Click in the Amount field.
19.
Enter the desired information into the Amount field. Enter "1500".
20.
21.
Enter the desired information into the Formula: Account field. Enter "01-000-11200000-000".
22.
23.
You have completed the Creating Standard Recurring Journal Entry Lines procedure.
End of Procedure.
Correcting Batch Posting Errors

You need read and write access to the ledger or read and write access to all the balancing segment
values or management segment values in the journal batch to make corrections to the journal
batch.
When you correct the error, the error status and error number do not change until you post the
batch. If you eliminate all your errors, the status changes to Posted after the batch is successfully
posted.
In this topic, you will correct batch posting errors.
Procedure
Page 73
Training Guide
Step
1.
Action
Begin by navigating to the Post Journals page.
2.
3.
Click the Journals: Post link.
4.
The Find Journal Batches page enables you to find journal batches based on specific
search criteria.
Page 74
Training Guide
Step
Action
5.
6.
7.
8.
Enter the desired information into the Batch field. Enter "Purchase of Assets :
Furniture and Vehicles".
9.

or
Press [Alt+i].
10.
The Post Journals page enables you to view and post the batch.
Page 75
Training Guide
Step
Action
11.
12.

or
Press [Alt+P].
13.

or
Press [Alt+O].
Page 76
Training Guide
Step
14.
Action
or
Press [Alt+V].
15.

or
Press [R].
16.
criteria.
Page 77
Training Guide
Step
Action
17.
18.
19.
20.

or
Press [Alt+i].
21.
Page 78
The Requests page enables you to view details your request, and you can also access
the View Details, View Output, Diagnostics, and View Log pages.
Training Guide
Step
22.
Action
or
Press [Alt+p].
23.
The output is generated in a webpage.
Page 79
Training Guide
Step
24.
Page 80
Action
Training Guide
Step
25.
Action
Click the File menu.
or
Press [Alt+F].
26.
Click the Close Form menu.

or
Press [C].
Page 81
Training Guide
Step
27.
Action
Click the File menu.
or
Press [Alt+F].
28.
Click the Close Form menu.

or
Press [C].
Page 82
Training Guide
Step
29.
Action
Click the Open button.
or
Press [Alt+O].
30.
Notice the Journals section is expanded.
31.

or
Press [Alt+O].
32.
criteria.
Page 83
Training Guide
Step
Action
33.
Enter the desired information into the Batch field. Enter "Purchase of Assets :
Furniture and Vehicles".
34.

or
Press [Alt+i].
35.
Page 84
The Enter Journals page enables you to view details of journal entries, and access the
Review Journal, Review Batch, New Journal, New Batch pages.
Training Guide
Step
36.
Action
or
Press [Alt+u].
37.
period.
You can create a journal batch for any Open or Future Enterable accounting period,
but you can only post batches in Open accounting periods.
Page 85
Training Guide
Step
Action
38.
Click in the Control Total field.
39.
Enter the desired information into the Control Total field. Enter "20000".
40.
41.

or
Press [Alt+P].
42.

or
Press [Alt+O].
43.

or
Press [Alt+V].
44.
Page 86
Training Guide
Step
Action
or
Press [R].
Step
Action
45.
46.
47.
48.

or
Press [Alt+i].
Page 87
Training Guide
Step
49.
Action
or
Press [Alt+p].
50.
You have completed the Correcting Batch Posting Errors procedure.

End of Procedure.
Posting Journal Batches Automatically (AutoPost)

You can automatically post journal batches that meet specific criteria that you defined in an
AutoPost criteria set. You can define multiple criteria sets that include a range of journal effective
dates and multiple AutoPost priorities. AutoPost priorities include combinations of ledger or
ledger set, journal source, journal category, balance type, and period.
Once you define an AutoPost criteria set, run the AutoPost program to select and post any journal
batches that meet the criteria defined by the criteria set. You can also schedule the AutoPost
program to run at specific times and submission intervals.
In this topic, you will post journal batches automatically.
Page 88
Training Guide
Procedure
Step
1.
Action
Begin by navigating to the Autopost page.
2.
3.
4.
Click the Setup: Journal: AutoPost link.
5.
The AutoPost page enables you to define an AutoPost criteria set and run the
AutoPost program to select, and post any journal batches that meet the criteria defined
by the criteria set. You can also
schedule the AutoPost program to run at specific times and submission intervals.
Page 89
Training Guide
Step
Action
6.
Click in the Criteria Set field.
7.
Enter the desired information into the Criteria Set field. Enter "Criteria Set :
Source : Manual".
8.
9.
Enter the desired information into the Description field. Enter "Criteria Set where
Journal Source is Manual".
10.
Click in the Priority field.
11.
Enter the desired information into the Priority field. Enter "1".
12.
Click in the Ledger/Ledger Set field.
13.
Enter the desired information into the Ledger/Ledger Set field. Enter "Vision
Operations (USA)".
14.
Click in the Source field.
15.
Enter the desired information into the Source field. Enter "Manual".
16.
Page 90
Training Guide
Step
Action
17.
18.
19.
Enter the desired information into the Period field. Enter "Sep-07".
20.
21.

or
Press [Alt+u].
22.

or
Press [Alt+O].
23.

or
Press [Alt+V].
24.

or
Press [R].
25.
criteria.
Page 91
Training Guide
Step
Action
26.
27.
28.
29.

or
Press [Alt+i].
30.
Page 92
The Requests page enables you to view details of your request, and to access the View
Details, View Output, Diagnostics, and View Log pages.
Training Guide
Step
31.
Action
or
Press [Alt+p].
32.
You have completed the Posting Journal Batches Automatically (AutoPost) procedure.
End of Procedure.
Reversing Journals
Use reversing journal entries to reverse accruals, estimates, errors, or temporary adjustments and
reclassifications.
Assign a reversal period and, if average balances is enabled, a reversal effective date to a journal
entry if you want to generate a reversing entry from the Enter Journals page, or later from the
Reverse Journals page. You can enter a reversal period and effective date at any time, even after
the journal is posted. However, you cannot reverse batches and journals that you have already
reversed.
You can also reverse a journal or batch from the Enter Journals page, even if you have not
assigned a reversal period and effective date.
In this topic, you will reverse journals.
Page 93
Training Guide
Procedure
Step
Action
1.
Begin by navigating to Journal Entry page.

2.
3.
4.
Use the Find Journals page to search for an existing or an unposted journal.
Page 94
Training Guide
Step
Action
5.
6.
Enter the desired information into the Batch field. Enter "Accrued Expenses 02DEC-2007 23:01:21".
7.

or
Press [Alt+i].
Page 95
Training Guide
Step
8.
Action
or
Press [Alt+u].
9.
Page 96
Use the Review Journal page to review the journal entry information and reverse the
journal entry period.
Training Guide
Step
Action
10.
Click in the Reverse: Period field.
11.
Enter the Period for the reversing entry. If the average balances option is enabled, you
must also enter the effective date.
Enter the desired information into the Reverse: Period field. Enter "Nov-07".
12.
Click the Reverse button.

or
Press [Alt+R].
13.

or
Press [Alt+Y].
14.

or
Press [Alt+O].
15.
Page 97
Training Guide
Step
Action
or
Press [Alt+O].
16.

or
Press [Alt+V].
17.

or
Press [R].
18.
Step
Use the Find Requests page to search and view the requests that you have submitted.
Action
19.
20.
Page 98
Training Guide
Step
Action
21.
Enter the Request ID that you have submitted.

22.

or
Press [Alt+i].
23.
You have reversed journals.

End of Procedure.
Generating Reversing Journal Batches

You can generate reversing entries from the Enter Journals page, or you can use the Reverse
Journals page to reverse any unreversed journals. The unreversed journals must have an assigned
reversing period and reversal method. Also, if average balances are enabled, the unreversed
journals must have an assigned reversing effective date.
You can reverse a single journal or an entire batch from the Enter Journals page. You can even
reverse a journal entry or batch if you have not assigned it a reversal period and, if average
balances are enabled, a reversal effective date.
In this topic, you will generate reversing journal batches.
Procedure
Page 99
Training Guide
Step
Action
1.
Begin by navigating to Reverse Journals page.

2.
3.
Click the Generate: Reversal link.
4.
Use the Find Journals page to search for an existing or an unposted journal.
Page 100
Training Guide
Step
Action
5.
Click in the Ledger field.
6.
You must post the journal in the ledger before you can reverse the journal.
Enter the desired information into the Ledger field. Enter "Vision Operations
(USA)".
7.
8.
Enter the desired information into the Batch field. Enter "Expense Provisioning".
9.

or
Press [Alt+i].
10.
Use the Reverse Journals page to generate unposted reversal batches for each entry.
Page 101
Training Guide
Step
Action
11.
Select the batch you want to reverse.

Click the Selected for Reversal option.
12.
Click the Selected for Reversal option.
13.
Use the Reverse button to generate unposted reversal batches for each entry.
Click the Reverse button.
or
Press [Alt+R].
14.

or
Press [Alt+O].
Page 102
Training Guide
Step
15.
Action
or
Press [Alt+V].
16.

or
Press [R].
17.
Use the Find Requests page to search and view the requests that you have submitted.
Page 103
Training Guide
Step
Action
18.
19.
Enter the Request ID that you have submitted.

20.

or
Press [Alt+i].
Page 104
Training Guide
Step
21.
Action
Page 105
Training Guide
Step
Action
22.
23.
24.

or
Press [Alt+i].
25.
You have generated reversing journal batches.

End of Procedure.
Enabling Journal Line Reconciliation

General Ledger Entry Reconciliation enables you reconcile transactions in General Ledger
accounts that should balance to zero, such as a VAT control account. You can enable
reconciliation either for natural account segment values or for complete accounting code
combinations.
In this procedure, you will use the Accounting Setup Manager page to enable journal line
reconciliation.
Page 106
Training Guide
Procedure
Step
Action
1.
Begin by navigating to the Accounting Setup Manager page.

2.
3.
4.
Click the Accounting Setups link.
5.
In the Accounting Setup Manager page, you can search and review the accounting
options for the ledgers defined in your organization.
Page 107
Training Guide
Step
Action
6.
Click in the Search criteria field.
7.
Enter the desired information into the Search criteria field. Enter "Vision Belgium".
8.
Click the Go button.
9.
Click the Update Accounting Options button.
Page 108
Training Guide
Step
10.
Action
Click the Update button.
Page 109
Training Guide
Step
11.
Page 110
Action
Click the Next button.
Training Guide
Step
Action
12.
13.
With General Ledger Entry Reconciliation, you can selectively cross-reference

transactions in Oracle General Ledger with each other by entering reconciliation
reference information at the journal line level.
When the balance for a group of transactions is zero, you can mark the transactions as
reconciled. You can perform account reconciliation automatically with the General
Ledger Automatic Reconciliation report, or manually in the reconciliation Lines
window.
Page 111
Training Guide
Step
Action
14.
Click the Enable Journal Reconciliation option.
15.
Click the Finish button.
16.
You have completed the Enabling Journal Line Reconciliation procedure.

End of Procedure.
Entering Reconciliation References

You can enter a reconciliation reference for a journal line with an account that has reconciliation
enabled. Use the Reconciliation Reference column in the Journals page to enter reconciliation
references. Enter the same reconciliation reference for all the transactions that you want to group
together in one reconciliation.
Alternatively, use the Reconciliation Reference at the journal header level under the Other
Information tab in the Journals page to apply the same reference to all journal lines that include a
reconciliation account.
You can also import reconciliation references from Subledger Accounting.
In this topic, you will enter reconciliation references.
Page 112
Training Guide
Procedure
Step
Action
1.
Begin by navigating to Journal Entry page.

2.
3.
4.
Use the Find Journals page to search for an existing, unposted journal and click the
Review Journals button.
Click the New Journals button to open a enter journal. The Journals page appears.
Page 113
Training Guide
Step
5.
Action
or
Press [Alt+J].
6.
Page 114
Use the Journals New page to query or enter the journal lines that you want.
Training Guide
Step
Action
7.
Enter the desired information into the Journal field. Enter "Assets Purchased - Not
Capitalized".
8.
9.
Enter the desired information into the Description field. Enter "Assets Purchased but
not capitalized, temporarily booked in Assets clearing acc".
10.
11.
12.
13.
14.
15.
16.
Click the horizontal scrollbar.
17.
Click in the Reconciliation Reference field.
Page 115
Training Guide
Step
Action
18.
Enter the value in the Reconciliation Reference field to assign to all lines in the
Journal Entry that are for reconciliation accounts.
Enter the desired information into the Reconciliation Reference field. Enter "ABC".
19.
20.
21.
22.
23.
24.
25.
You have entered reconciliation references.

End of Procedure.
Using Automatic Journal Scheduling

Automatic Journal Scheduling lets you generate Recurring Journals, AutoAllocation sets,
MassAllocations, MassBudgets, and Budget Formulas according to a schedule you define. For
example, you can schedule the same journal and allocation sets to be generated every month as
part of your month-end closing procedures.
In this topic, you will use automatic journal scheduling.
Procedure
Page 116
Training Guide
Step
1.
Action
2.
3.
4.
The Define Recurring Journal Formula page enables you to define recurring journal
formula for transactions that have a common format or that you enter frequently. You
can also create recurring journal formulas to create allocation entries.
Page 117
Training Guide
Step
5.
Action
or
Press [Alt+V].
6.
Click the Query By Example list.
7.
Click the Enter menu.

or
Press [E].
8.
Enter the desired information into the Recurring Batch: Batch field. Enter "Rent
Expenses - Provision".
9.

or
Press [Alt+V].
10.
11.
Click the Run menu.
Page 118
Training Guide
Step
Action
or
Press [R].
12.
Click the Generate button.

or
Press [Alt+G].
13.
Click the Schedule button.

or
Press [Alt+h].
14.
Step
The Recurring Journal Parameters page enables you to enter parameters for
recurring journals.
Action
15.
16.
Page 119
Training Guide
Step
17.
Action
Click the Schedule button.
or
Press [Alt+c].
18.
Step
19.
The Submit Request page enables you to enter the name, parameters, language, and
other details of the request you want to submit.
Action
Click the Schedule... button.
or
Press [Alt+d].
20.
Page 120
The Schedule page enables you to create, view, and modify the schedule to run the
request.
Training Guide
Step
Action
21.
Click the On Specific Days option.
22.
Click in the End At field.
23.
Enter the desired information into the End At field. Enter "10-DEC-2008 23:00:00".
24.

or
Press [Alt+O].
Page 121
Training Guide
Step
25.
Action
or
Press [Alt+m].
26.

or
Press [Alt+O].
Page 122
Training Guide
Step
27.
Action
or
Press [Alt+V].
28.

or
Press [R].
29.
criteria.
Page 123
Training Guide
Step
Action
30.
31.
32.
33.

or
Press [Alt+i].
34.
Page 124
The Requests page enables you to view details of your request, and access the View
Details, View Output, Diagnostics, and View Log pages.
Training Guide
Step
35.
Action
Click the View Details... button.
or
Press [Alt+s].
36.
You have completed the Using Automatic Journal Scheduling procedure.

End of Procedure.
Adding Attachments to a Journal Entry

The Attachments feature enables you to link objects, such as images and spreadsheets to General
Ledger data. For example, you can attach spreadsheets to journal entries to support how the
values for a journal were derived. The attachment will be linked to the journal entry, and can be
viewed with the journal in the Enter Journals page.
In this procedure, you will use the Enter Journals page to enter journal lines and add an
attachment.
Procedure
Page 125
Training Guide
Step
Action
1.

2.
Page 126
Training Guide
Step
3.
Action
or
Press [Alt+J].
4.
Use the Journals page to edit journal entries. One type of edit is to add an attachment
to the journal entry.
Page 127
Training Guide
Step
Action
5.
6.
Note: This procedure assumes that you already entered the journal header information.
7.
When you are actively updating journal lines, the Attachments button is disabled.
8.
9.
10.
11.
Enter the desired information into the Debit field. Enter "500.00".
12.
13.
14.
15.
16.
Enter the desired information into the Credit field. Enter "450.00".
17.
Before you add an attachment, you must post any active journal lines.
Page 128
Training Guide
Step
18.
Action
or
Press [Alt+P].
19.

or
Press [Alt+Y].
20.

or
Press [Alt+Y].
21.

or
Press [Alt+O].
22.
Click the Attachments... button.
23.
In the Attachments page, you can specify a document sequence number, category, or
description.
After you specify the attachment details, you use the Source tab to add the attachment.
Page 129
Training Guide
Step
Action
24.
Enter the desired information into the Sequence field. Enter "10".
25.
26.
Enter the desired information into the Category field. Enter "Journal".
27.
Click the Source tab.
28.
Click in the Data Type field.
29.
Enter the desired information into the Data Type field. Enter "File".
30.
Click in the File or URL field.
31.
When you click the File or URL field in the Attachments page, the system
automatically opens the File Upload page.
You use the File Upload page to select the file you want to attach.
Page 130
Training Guide
Step
32.
Action
Browse and select the file you want to attach.
Click the Browse... button.
Page 131
Training Guide
Step
Action
33.
34.
The Confirmation page verifies that your document has been uploaded successfully.
Page 132
Training Guide
Step
35.
Action
or
Press [Alt+Y].
36.
Your attachment name displays in the File or URL field.
37.
You have completed the Adding Attachments to a Journal Entry procedure.

End of Procedure.
Checking or Reserving Funds for a Journal Batch

If you are using budgetary control, you can check, reserve, or unreserve funds for individual
journal entries or a journal batch.
Funds are checked or reserved for the entire batch, whether you perform the fund check or
reservation at the journal or batch level.
In this topic, you will check or reserve funds for a journal batch.
Page 133
Training Guide
Procedure
Step
1.
Action
2.
3.
4.
criteria.
Page 134
Training Guide
Step
5.
Action
or
Press [Alt+B].
6.
chart of accounts.
Page 135
Training Guide
Step
Action
7.
Enter the desired information into the Batch field. Enter "Health & Welfare
Expenses for Sep-07".
8.
9.
Enter the desired information into the Period field. Enter "Sep-07".
10.

or
Press [Alt+J].
11.
period.
You can create a journal batch for any Open or Future Enterable accounting period,
but you can only post batches in Open accounting periods.
Page 136
Training Guide
Step
Action
12.
Enter the desired information into the Journal field. Enter "Health & Welfare
Expenses".
13.
14.
Enter the desired information into the Description field. Enter "Health & Welfare
Expenses for Sep-07".
15.
16.
17.
18.
19.
20.
21.
22.
23.
Page 137
Training Guide
Step
Action
24.
25.
26.
27.
Click the Check Funds button.

or
Press [Alt+k].
28.
The Note page indicates that your transaction has passed a funds check.
29.

or
Press [Alt+O].
Page 138
Training Guide
Step
30.
Action
Click the Reserve Funds button.
or
Press [Alt+n].
31.
The Note page indicates that your transaction has passed funds reservation.
32.

or
Press [Alt+O].
33.
You have completed the Checking or Reserving Funds for a Journal Batch procedure.
End of Procedure.
Page 139
Online Inquiries
Online Inquiries includes information on account inquiries, journal entry inquiries, subledger
detail, viewing T-Accounts, budget inquiries, reviewing budget balances in a master budget
inquiry, and processing consolidated balance inquiries.
Perform account inquiries.
Perform journal entry inquiries.
Drill down to subledger detail.
View T-Accounts.
Perform budget inquiries.
Review budget balances in a master budget inquiry.
Process consolidated balance inquiries.
Performing Account Inquiries

You can perform an account inquiry to view actual, budget, and encumbrance account balances
for summary and detail accounts. You can also compute variances between two balance types, for
both summary and detail accounts when querying on balances for a specific ledger.
You can also view account balances for multiple ledgers, journal and subledger transaction
information. You can also view journal entries that comprise your account balances and drill
down Subledger Accounting and subledger transactions.
In this topic, you will perform an account inquiry.
Procedure
Training Guide
Step
Action
1.
Begin by navigating to the Account Inquiry page.

2.
3.
4.
Click the Inquiry: Account link.
Page 142
Training Guide
Step
Action
5.
Double-click the Inquiry list item.
6.
Double-click the Account list item.
7.
The Account Inquiry page enables you to perform an account inquiry to view actual,
budget, and encumbrance account balances for summary and detail accounts.
Page 143
Training Guide
Step
Action
8.
Specify a ledger or a reporting currency. Your data access set must provide read access
to at least one balancing segment value or management segment value to view
balances for a ledger.
Click in the Name field.
9.
Enter the desired information into the Name field. Enter "Vision Operations (USA)".
10.
Click in the Accounting Periods: From field.
11.
Enter the desired information into the Accounting Periods: From field. Enter "Jan03".
12.
Click in the Accounting Periods: To field.
13.
Enter the desired information into the Accounting Periods: To field. Enter "Dec-03".
14.
Specify the currency type to include in the inquiry using:

Total to view the cumulative ledger currency balances.
Entered and specify a currency in the Entered field to only view balances that were
entered in a specific currency.
Statistical to only view balances entered using the Statistical currency.
15.
Page 144
Click the Currency Option list.
Training Guide
Step
16.
Action
Click the Entered list item.
Page 145
Training Guide
Step
Action
17.
Click in the Entered field.
18.
Enter the desired information into the Entered field. Enter "USD".
19.
Click in the Accounts: Drilldown Record Indicator field.
20.
The Find Accounts page enables you to search for an account.
21.
Click in the Company: Low field.
22.
Enter the desired information into the Company: Low field. Enter "03".
23.

or
Press [Alt+O].
24.
Click the Show Journal Details button.

or
Press [Alt+J].
25.
Page 146
The Journals page displays the journal entry activity for the current account based on
your inquiry criteria.
Training Guide
Step
26.
Action
Click the Drilldown button.
or
Press [Alt+D].
27.
The Consolidation Drilldown page displays information about the subsidiary balance
that was consolidated to the parent.
Page 147
Training Guide
Step
28.
Page 148
Action
Training Guide
Step
29.
Action
Click the Show Full Journal button.
or
Press [Alt+J].
Page 149
Training Guide
Step
30.
Page 150
Action
Training Guide
Step
31.
Action
Click the Detail Balances button.
or
Press [Alt+B].
32.
The Detail Balances page displays the detail balances for the selected journal.
33.
Click the Summary Balances button.

or
Press [Alt+S].
34.
The Summary Balances page displays the summary accounts into which the detail
account rolls up.
35.
Page 151
Training Guide
Step
Action
36.
37.
You have completed the Performing Account Inquiries procedure.

End of Procedure.
Performing Journal Entry Inquiries

You can perform an inquiry using the Find Journals page to obtain information about actual,
budget, or encumbrance journal entry batches for a ledger.
In this topic, you will perform journal entry inquiries.
Procedure
Page 152
Training Guide
Step
Action
1.

2.
Page 153
Training Guide
Step
3.
Page 154
Action
Training Guide
Step
Action
4.
5.
Use the Find Journals page to find journal batches and journal entries. General
Ledger displays search results in either the Journal Entry Inquiry or Enter Journals
page, depending on how you navigated to the Find Journals page.
Your search results include information about actual, budget, or encumbrance journal
entry batches for a ledger.
Page 155
Training Guide
Step
Action
6.
7.

or
Press [Alt+i].
8.
Page 156
The Journal Entry Inquiry page displays journal batches or journals that meet your
query criteria in the Find Journals page.
Training Guide
Step
Action
9.
Click in the Batch Status field.
10.

or
Press [Alt+u].
11.
The Journals page displays detailed information about the selected journal.
Page 157
Training Guide
Step
12.
Page 158
Action
Training Guide
Step
13.
Action
or
Press [Alt+c].
14.
The Batch page displays detailed information on the selected batch in the Journal
Entry Inquiry page.
Page 159
Training Guide
Step
15.
Action
You can click Journals to go back to the Journals page.
or
Press [Alt+J].
Page 160
Training Guide
Step
16.
Action
Page 161
Training Guide
Step
17.
Page 162
Action
Training Guide
Step
Action
18.
19.
You have completed the Performing Journal Entry Inquiries procedure.

End of Procedure.
Drilling Down to Subledger Details

When you perform an account or journal inquiry in General Ledger, you can drill down to view
transaction-level detail if the transactions originated in an Oracle subledger application that uses
Oracle Subledger Accounting (SLA).
In this topic, you will drill down to subledger details.
Procedure
Page 163
Training Guide
Step
Action
1.
Begin by navigating to the Account Balances page.

2.
3.
4.
Click the Inquiry:Acct Analysis-Drilldown link.
5.
The Account Balances page enables you to search and view account balances in the
ledgers.
Page 164
Training Guide
Step
6.
Action
Click in the Account From field.
Page 165
Training Guide
Step
7.
Page 166
Action
Enter the desired information into the Account From field. Enter "01-000-1110-0000000".
Training Guide
Step
8.
Action
Click in the Account To field.
Page 167
Training Guide
Step
9.
Page 168
Action
Enter the desired information into the Account To field. Enter "01-000-1110-0000000".
Training Guide
Step
10.
Action
Click the Currency Type list.
Page 169
Training Guide
Step
11.
Page 170
Action
Training Guide
Step
12.
Action
Click in the Currency field.
Page 171
Training Guide
Step
13.
Page 172
Action
Enter the desired information into the Currency field. Enter "USD".
Training Guide
Step
14.
Action
Click in the Period From field.
Page 173
Training Guide
Step
15.
Page 174
Action
Enter the desired information into the Period From field. Enter "Sep-07".
Training Guide
Step
16.
Action
Click in the Period To field.
Page 175
Training Guide
Step
17.
Page 176
Action
Enter the desired information into the Period To field. Enter "Dec-07".
Training Guide
Step
18.
Action
Page 177
Training Guide
Step
Action
19.
Click the 7,878,350.08 link.
20.
All the journal entries display for the account you specified.
Page 178
Training Guide
Step
21.
Action
Page 179
Training Guide
Step
22.
Page 180
Action
Click the Return to Account Balances link.
Training Guide
Step
23.
Action
You can view a summary of the accounts in the selected ledger.
Click the Summary Accounts button.
Page 181
Training Guide
Step
24.
Page 182
Action
Click the 01-000-1000-T-T link.
Training Guide
Step
25.
Action
Page 183
Training Guide
Step
26.
Page 184
Action
Click the Return to Summary Balances link.
Training Guide
Step
Action
27.
Click the Return to Account Balances link.
28.
You have completed the Drilling Down to Subledger Details procedure.

End of Procedure.
Viewing T-Accounts
Use the T Accounts page to view General Ledger journals or subledger accounting entries in a
graphical T-account format, displayed in the T Accounts page. The system displays information
such as the account, the activity detail, the net activity for the entry, and the account balance.
You can also choose to view journals or subledger accounting entries as an activity summary
report, displayed in the Activity Summary page. The page displays information such as the
account, the net activity for the entry, and the account balance.T-accounts can be accessed from
General Ledger, the Enter Journals, Journals, and Journal Entry Inquiry pages.
T-accounts can also be accessed by an account inquiry, by first drilling down to the Journals
page.
In this topic, you will view T-Accounts using the T Accounts page.
Page 185
Training Guide
Procedure
Step
Action
1.
Begin by navigating to the Journals Entry Inquiry page.

2.
3.
4.
5.
The Find Journals page enables you to find journal batches and journal entries.
General Ledger displays search results in either the Journal Entry Inquiry or Enter
Journals
page, depending on your navigation to the Find Journals page.
Page 186
Training Guide
Step
Action
6.
7.

or
Press [Alt+i].
8.
The Journal Entry Inquiry page displays journal batches and journal entries.
Page 187
Training Guide
Step
Action
9.
Click in the Batch Status field.
10.

or
Press [Alt+u].
11.
Page 188
The Journals page displays detailed information about the selected journal.
Training Guide
Step
12.
Action
Click the T Accounts... button.
or
Press [Alt+c].
13.
The T Accounts page displays General Ledger journals or subledger accounting

entries in a graphical T-account format. The system displays information such as the
account, the activity detail, the net activity for the entry, and the account balance.
Page 189
Training Guide
Step
14.
Action
Click the Activity Summary button.
or
Press [Alt+m].
15.
Page 190
The Activity Summary page displays information such as the account, the net activity
for the entry, and the account balances for journal or subledger entries.
Training Guide
Step
Action
16.
17.
You can click the Options button and specify the default page that will open the next
time you want to view T-accounts.
For example, you can view T-Accounts by full accounting flexfield or by segment.
You can also choose whether account balances should be displayed.
18.
The Options page enables you to specify the display options and the default window
that will open the next time you view T-accounts.
Page 191
Training Guide
Step
Action
19.
20.
You have completed the Viewing T-Accounts procedure.

End of Procedure.
Performing Budget Inquiries

You can perform online inquiries about your master and detail budgets. General Ledger compares
summary balances between your master and detail budgets, and checks for budget variances and
violations. In addition, you can drill down from summary
balances to detail account balances, and then to budget journal details.
In this topic, you will perform a budget inquiry.
Procedure
Page 192
Training Guide
Step
Action
1.
Begin by navigating to the Budget Inquiry page.

2.
3.
4.
Click the Inquiry: Budget link.
5.
The Budget Inquiry page enables you to perform online inquiries about your master
and detail budgets.
Page 193
Training Guide
Step
Action
6.
Enter the Ledger and Budget you want to review. You can enter a master budget,
detail budget, or a budget not associated with a master-detail relationship. However,
you must enter a budget which has at least one open budget year.
7.
(USA)".
8.
Click in the Budget field.
9.
Enter the desired information into the Budget field. Enter "Bis Corporate".
10.
11.
12.
13.
14.
Click in the Summary Accounts drop-down field.
15.
Page 194
Training Guide
Step
Action
16.
17.
18.

or
Press [Alt+O].
19.
Click in the Summary Accounts field.
20.
Click the Show Balances button.

or
Press [Alt+B].
21.
Step
22.
The Budget Balances page displays summary balances for the master budget.
Action
Page 195
Training Guide
Step
23.
Action
You have completed the Performing Budget Inquiries procedure.
End of Procedure.
Reviewing Budget Balance in a Master Budget

When you perform an inquiry on a master budget, you can view summary balances for the master
budget and drill down to the detail balances. You can also see master and detail budgets together,
or show only those periods for which the sum of the detail budget balances exceeds the master
budget balance.
In this topic, you will review budget balances in a master budget.
Procedure
Step
1.
Page 196
Action
Begin by navigating to the Budget Inquiry page.
Training Guide
Step
Action
2.
3.
4.
Click the Inquiry: Budget link.
5.
The Budget Inquiry page enables you to review the budget balances.
Enter your budget inquiry criteria, specifying a master budget.
Step
Action
6.
7.
(USA)".
8.
9.
Enter the desired information into the Budget field. Enter "Bis Corporate".
Page 197
Training Guide
Step
Action
10.
11.
12.
13.
14.
Click in the Summary Accounts drop-down field.
15.
The Find Accounts page enables you to search for your account.
16.
17.
18.

or
Press [Alt+O].
19.
Click in the Summary Accounts field.
20.

or
Press [Alt+B].
21.
Page 198
The Budget Balances page displays the period-to-date (PTD) Master Balance for
every period in the inquiry
range, for the master budget and summary account you specified.
Training Guide
Step
Action
22.
23.
Click the Detail Accounts button to review the budget balances for the detail accounts
that roll up into the summary account for the selected period.
Click the Detail Accounts button.
or
Press [Alt+D].
24.
Click the Summary Balances button.

or
Press [Alt+S].
25.
26.
You have completed the Reviewing Budget Balance in a Master Budget procedure.
End of Procedure.
Page 199
Training Guide
Processing Consolidated Balance Inquiries

From your consolidated parent ledger, you can drill down to account balances, subsidiary ledger,
subsidiary ledger entries and details, review consolidation journal entries and review subsidiary
account balances.
In this topic, you will perform consolidated balance inquiries.
Procedure
Step
Action
1.

2.
3.
4.
Page 200
Training Guide
Step
Action
5.
Double-click the Inquiry list item.
6.
Double-click the Account list item.
7.
The Account Inquiry page enables you to perform an account inquiry to view actual,
budget, and encumbrance account balances
for summary and detail accounts.
Page 201
Training Guide
Step
Action
8.
9.
10.
11.
12.
Click the Currency Option list.
Page 202
Training Guide
Step
13.
Action
Page 203
Training Guide
Step
Action
14.
Click in the Entered field.
15.
Enter the desired information into the Entered field. Enter "USD".
16.
17.
18.
19.
20.

or
Press [Alt+O].
21.
Choose the Show Journal Details button to drill down to the Journals page.
Click the Show Journal Details button.
or
Press [Alt+J].
Page 204
Training Guide
Step
22.
Step
23.
Action
The Journals page displays the journal entry activity for the current account based on
your inquiry criteria.
Action
Click the Detail Balances button.
or
Press [Alt+B].
24.
The Detail Balances page displays the detail balance for the selected journal entry.
25.
26.
You have completed the Processing Consolidated Balance Inquiries procedure.

End of Procedure.
Page 205
Defining Budgets
Defining Budgets includes information budget creation, management, and budget periods.
Define budgets.
Assign a budget period.
Open a budget period.
Copy budget amounts from an existing budget.
Defining Budgets
The Define Budgets page enables you to create a budget to represent a collection of estimated
amounts for a range of accounting periods. You can use AutoCopy to create a new budget from an
existing budget. You can create budget hierarchies by assigning lower-level budgets to a master
budget. This enables you to track budgeted amounts against your control budget.
In this topic, you will define budgets.
Procedure
Training Guide
Step
1.
Action
Begin by navigating to the Define Budget page.
2.
3.
4.
Click the Budget: Define: Budget link.
5.
The Define Budget page enables you to create or copy budgets if your data access set
provides read and write access to the ledger and all of its balancing segment values or
management segment values. You will not be able to create budgets if you only have
read access to the ledger or read and write access to just a portion of its balancing
segment values or management segment values.
Step
Action
6.
7.
Enter the desired information into the Budget field. Enter "H.R. BUDGET".
Page 208
Training Guide
Step
Action
8.
9.
Enter the desired information into the Description field. Enter "Human Resources
Department budget".
10.
Click in the Status field.
11.
Enter the desired information into the Status field. Enter "Open".
12.
Click in the Budget Periods: First field.
13.
Enter the desired information into the Budget Periods: First field. Enter "Jan-07".
14.
Click in the Budget Periods: Last field.
15.
Enter the desired information into the Budget Periods: Last field. Enter "Sep-07".
16.
17.
You have completed the Defining Budgets procedure.

End of Procedure.
Assigning Budget Periods

Create a budget to represent a collection of estimated amounts for a range of accounting periods.
You can use AutoCopy to create a new budget from an existing budget. You can create budget
hierarchies by assigning lower-level budgets to a master budget. This enables you to track
budgeted amounts against your control budget.
In this topic, you will assign budget periods.
Procedure
Page 209
Training Guide
Step
Action
1.
Begin by navigating to the Define Budgets page.

2.
Click the Budgets: Define: Budget link.
3.
In the Define Budget page, enter the first period of your budget. Once you save the
budget, you cannot change the first period.
Page 210
Training Guide
Step
Action
4.
Enter the desired information into the Budget field. Enter "CORPORATE".
5.
6.
Enter the desired information into the Description field. Enter "5 Year".
7.
8.
9.
10.
11.
12.
Enter the last period for your budget. Your budget can include up to sixty periods per
year, and can span an unlimited number of fiscal years.
Enter the desired information into the Budget Periods: Last field. Enter "Dec-10".
13.
14.
You have completed the Assigning Budget Periods procedure.

End of Procedure.
Page 211
Training Guide
Opening a Budget Period

Budget periods must be opened before data can be input and analyzed for defined budget.
In this topic you will learn how to open a budget period using the Define Budget page.
Procedure
Step
Action
1.

2.
3.
4.
Click the Budgets : Define : Budget link.
5.
Use the Define Budget page to define and open budget periods.
Page 212
Training Guide
Step
6.
Action
or
Press [Alt+V].
7.
Click the Query By Example menu.
8.

or
Press [E].
9.
10.
Enter the desired information into the Budget field. Enter "H.R. Budget".
11.

or
Press [Alt+V].
Page 213
Training Guide
Step
Action
12.
Click the Query By Example menu.
13.
Click the Run menu.

or
Press [R].
14.
Click the Open Next Year button.

or
Press [Alt+O].
15.

or
Press [Alt+Y].
16.

or
Press [Alt+O].
17.

or
Press [Alt+V].
18.

or
Press [R].
19.
Page 214
Training Guide
Step
Action
20.
21.
22.
23.

or
Press [Alt+i].
24.
You have completed the Opening a Budget Period procedure.

End of Procedure.
Copying Budget Amounts from a Budget

The Define Budget page enables you to use Autocopy to copy budget amounts to a new budget
from an already existing budget.
You can only copy budget amounts if you have read and write access to the ledger and all of its
balancing segment values or management segment values as defined by your data access set.
In this topic, you will copy budget amounts from a budget.
Page 215
Training Guide
Procedure
Step
1.
Action
2.
3.
4.
Click the Budgets: Define: Budget link.
5.
The Define Budget page enables you to create or copy budgets if your data access set
provides read and write access to the ledger and all of its balancing segment values or
management segment values. You will not be able to create budgets if you only have
read access to the ledger or read and write access to just a portion of its balancing
segment values or management segment values.
Page 216
Training Guide
Step
Action
6.
7.
Enter the desired information into the Budget field. Enter "CORPORATE 2003".
8.
9.
Enter the desired information into the Description field. Enter "Auto copying budget
amounts from existing budget".
10.
11.
12.
13.
14.
15.
Enter the desired information into the Budget Periods: Last field. Enter "Dec-03".
16.
Page 217
Training Guide
Step
Action
or
Press [Alt+A].
17.

or
Press [Alt+Y].
18.
Click the CORPORATE 2002 list item.
19.

or
Press [Alt+O].
20.

or
Press [Alt+V].
21.

or
Press [R].
22.
Page 218
Training Guide
Step
Action
23.
24.
25.
26.

or
Press [Alt+i].
27.
details, log and output information, and access the Diagnostics page.
28.
You have completed the Copying Budget Amounts From a Budget procedure.
End of Procedure.
Page 219
Managing Budget Organizations

Managing Budget Organizations enables you to add or change individual accounts, password
protection for the organization, assigning account ranges, and defining new budget organizations.
Assign account ranges
Define and manage budget organizations
Define passwords
Define individual accounts
Defining Budget Organizations

You can use the Define Budget Organization page to define budget organizations or update
existing budget
organizations.
Before you define a budget organization you must define your ledger using Accounting Setup
Manager,and assign your ledger to an Accounting Setup that has a status of Confirmed using
Accounting Setup Manager. You can optionally,define definition access sets and assign them to
Responsibilities if you want to secure use, view, or modify access to your Budget Organization.
In this topic, you will define a budget organization using the Define Budget Organization page.
Procedure
Training Guide
Step
Action
1.
Begin by navigating to the Define Budget Organization page. Select the

responsibility General Ledger, Vision Operations(USA).
2.
3.
4.
Click the Budgets: Define: Organization link.
5.
Use the Define Budget Organization page to define budget organizations or update
existing budget organizations. You can review, assign, delete or copy ranges of
Accounting Flexfields to your budget organizations.
If you have defined at least one budget organization, you can define an "All" budget
organization that contains all the Accounting Flexfields from all the budget
organizations you define. This all-inclusive budget organization is useful if you want
one budget organization for budgeting to all
accounts, or if you do not currently need specialized budget organizations, but may
want to add them later.
Page 222
Training Guide
Step
Action
6.
Click in the Organization field.
7.
To define a new budget organization that includes only specific ranges of accounts,
enter a unique name in the Organization field. Budget organization names must be
unique for a ledger.
If you have defined at least one budget organization, you can create a budget
organization named "All" that automatically includes all accounts that
are assigned to any budget organization.
Enter the desired information into the Organization field. Enter "H.R.
Organization".
8.
9.
Enter the desired information into the Description field. Enter "Human Resources
Budget Organization".
10.
You can specify the display sequence in the Display Sequence field for your account
segments.
You can use this sequence to change the order of your account segments on the Enter
Budget Amounts and Enter Budget Journals pages.
Click in the Display Sequence field.
Page 223
Training Guide
Step
Action
11.
In the Display Sequence page, for each segment, enter a unique sequence number
from 1 to n, where n is the number of segments in your account.
12.
Enter the desired information into the Company field. Enter "1".
13.
Click in the Department field.
14.
Enter the desired information into the Department field. Enter "2".
15.
16.
Enter the desired information into the Account field. Enter "3".
17.
Click in the Sub-Account field.
18.
Enter the desired information into the Sub-Account field. Enter "4".
19.
Click in the Product field.
20.
Enter the desired information into the Product field. Enter "5".
21.

or
Press [Alt+O].
22.
23.
You have completed defining a budget organization using the Define Budget
Organization page.
End of Procedure.
Assigning Account Ranges to Budget Organizations

You can enter budget amounts, budget journals, upload budget amounts, and transfer budget
amounts in any currency. You can calculate budget formulas and mass budget journals.
In this topic, you will learn to assign account ranges to budget organizations.
Procedure
Page 224
Training Guide
Step
1.
Action
Begin by navigating to the Define Budget Organization page.
2.
3.
4.
5.
The Define Budget Organization page enables you to specify accounts by defining a
budget organization, then assigning appropriate accounts to that organization.
Use this window to define budget organizations or update existing budget
organizations. You can review, assign, delete or copy ranges of Accounting Flexfields
to your budget organizations. You must define at least one budget organization before
you can enter budget amounts.
Page 225
Training Guide
Step
6.
Action
or
Press [Alt+V].
7.
Point to the Query By Example menu.
8.

or
Press [E].
9.
Organization".
10.

or
Press [Alt+V].
11.
12.
Click the Run menu.
Page 226
Training Guide
Step
Action
or
Press [R].
13.
Click the Ranges button.

or
Press [Alt+R].
14.
Step
The Account Ranges page contains ranges of accounts that make up the budget.
Action
15.
16.
Click in the Accounts: Low field.
17.
The Operations Accounting Flex page enables you to enter specified accounts within
the designated account range.
18.
19.
Click in the Department: Low field.
Page 227
Training Guide
Step
Action
20.
Enter the desired information into the Department: Low field. Enter "760".
21.
Click in the Account: Low field.
22.
Enter the desired information into the Account: Low field. Enter "6100".
23.
Enter the desired information into the Account: High field. Enter "6175".
24.
Enter the desired information into the Sub-Account: Low field. Enter "0000".
25.
Click in the Product: Low field.
26.
Enter the desired information into the Product: Low field. Enter "000".
27.

or
Press [Alt+O].
28.
29.

or
Press [Alt+O].
30.

or
Press [Alt+V].
31.

or
Press [R].
32.
Page 228
Training Guide
Step
Action
33.
34.
35.
36.

or
Press [Alt+i].
37.
details, log and output information, and access the Diagnostics window.
Page 229
Training Guide
Step
38.
Action
or
Press [Alt+p].
39.
You have completed the Assigning Account Ranges to Budget Organizations

procedure.
End of Procedure.
Protecting a Budget Organization with a Password

By assigning passwords to different budget organizations within your enterprise, you can
distribute budgeting responsibilities among your various organization managers.
When a budget organization has password protection, you must enter the password before
reviewing, entering, or changing budget information for any account within that budget
organization.
In this topic, you will protect a budget organization with a password using the Define Budget
Organization page.
Page 230
Training Guide
Procedure
Step
Action
1.

2.
3.
4.
5.
The Define Budget Organization page enables you to define an organization.
Page 231
Training Guide
Step
Action
6.
7.

or
Press [Alt+V].
8.
9.

or
Press [E].
10.
Organization".
11.

or
Press [Alt+V].
12.
Page 232
Training Guide
Step
13.
Action
Click the Run menu.
or
Press [R].
14.
Click the Set Password button.

or
Press [Alt+S].
Step
Action
15.
Enter the desired information into the New Password field. Enter "welcome".
16.
17.
Enter the desired information into the New Password field. Enter "welcome".
18.
Page 233
Training Guide
Step
Action
19.
20.
You have completed the Protecting a Budget Organization with a Password procedure.
End of Procedure.
Adding or Changing Individual Accounts

You can display each account within a specific range you assigned to your budget organization.
General Ledger sorts the accounts in ascending order by ordering segment value. You can add
new accounts to your budget organization that fall within the designated range, or you can
temporarily delete accounts from the budget organization.
In this topic, you will learn to add or change individual accounts.
Procedure
Page 234
Training Guide
Step
1.
Action
2.
3.
4.
Click the Organization link.
5.
The Define Budget Organization page enables you to specify accounts by defining a
budget organization, then assigning appropriate accounts to that organization.
Use this window to define budget organizations or update existing budget
organizations. You can review, assign, delete or copy ranges of Accounting Flexfields
to your budget organizations. You must define at least one budget organization before
you can enter budget amounts.
Page 235
Training Guide
Step
Action
6.
7.

or
Press [Alt+V].
8.
9.

or
Press [E].
10.
Organization".
11.

or
Press [Alt+V].
12.
Page 236
Training Guide
Step
13.
Action
Click the Run menu.
or
Press [R].
14.
Click the Ranges button.

or
Press [Alt+R].
15.
Step
16.
The Account Ranges page contains ranges of accounts that make up the budget.
Action
Click the Range Assignments button.
or
Press [Alt+a].
17.
The Account Assignments page enables you to assign, upload, and transfer budget
amounts in any currency.
Page 237
Training Guide
Step
Action
18.
19.
20.
21.
You have completed the Adding or Changing Individual Accounts procedure.

End of Procedure.
Page 238
Budget Formulas
Budget Formulas includes information on creating a budget formula entry, entering budget
formula entry lines, copying existing budget formulas, and changing a budget formula entry.
Create a budget formula entry.
Enter a budget formula entry line.
Copy existing budget formulas.
Change a budget formula entry.
Creating a Budget Formula Entry

Your budget formulas can be simple or complex and you can use any combination of fixed
amounts and account balances, including actual or budget amounts, statistics, and period-to-date
or year-to-date balances from the current period, prior period or same period last year.
When you define budget formulas, you create a budget formula batch. The batch contains one or
more budget entries, and each entry contains one or more formulas.
In this topic, you will create a budget formula entry using the Define Budget Formula page.
Procedure
Training Guide
Step
Action
1.
Begin by navigating to the Define Budget Formula page.

2.
3.
4.
Click the Budgets: Define: Formula link.
5.
You will use the Define Budget Formula page to create a budget formula entry.
In this page, you will enter the budget formula batch information which includes:
A name for the formula entry in the Batch field.
The ledger you specified for the batch defaults for the formula entry in the Ledger
field.
Page 240
Training Guide
Step
Action
6.
7.
- Jan 2008".
8.
In the Journal Entry region, you will enter the details of the formula entry journal,
currency and category as well as the effective dates.
9.
10.
Enter the desired information into the Journal Entry: Journal field. Enter
"Training".
11.
Click in the Journal Entry: Category field.
12.
Enter the desired information into the Journal Entry: Category field. Enter "AP
Costs".
13.
Use the Effective Dates: From/To fields to enter a range of effective dates to limit use
of the budget formula to a specific time
interval.
Note that the effective dates are based on the system date. Users will be prevented
from generating budget formulas if the system date falls
outside the effective date range.
Page 241
Training Guide
Step
Action
14.
Click in the Effective Dates: From field.
15.
Enter the desired information into the Effective Dates: From field. Enter "01-JAN2008".
16.
Click in the Effective Dates: To field.
17.
Enter the desired information into the Effective Dates: To field. Enter "31-JAN2008".
18.
19.
You have completed creating a budget formula entry using the Define Budget
Formula page.
End of Procedure.
Creating Budget Formula Entry Lines

When you create budget formula entries, you will also create budget formula entry lines.
Your budget formulas can be simple or complex and you can use any combination of fixed
amounts and account balances, including actual or budget amounts, statistics, and period-to-date
or year-to-date balances from the current period, prior period or same period last year.
more budget entries, and each entry contains one or more formulas.
In this topic, you will create budget formula entry lines, using the Define Budget Formula page.
Procedure
Page 242
Training Guide
Step
Action
1.

2.
3.
4.
5.
Before you create budget formula entry lines, you will use the Define Budget
Formula page to create a budget formula entry.
In this page, you will enter the budget formula batch information which includes:
A name for the formula entry in the Batch field.
The ledger you specified for the batch defaults for the formula entry in the Ledger
field.
Page 243
Training Guide
Step
Action
6.
7.
- Jan 2008".
8.
In the Journal Entry region, you will enter the details of the formula entry journal,
currency and category as well as the effective dates.
9.
10.
Enter the desired information into the Journal Entry: Journal field. Enter
"Training".
11.
Click in the Journal Entry: Category field.
12.
Enter the desired information into the Journal Entry: Category field. Enter "AP
Costs".
13.
14.
Enter the desired information into the Effective Dates: From field. Enter "01-JAN2008".
15.
Page 244
Training Guide
Step
Action
16.
Enter the desired information into the Effective Dates: To field. Enter "31-JAN2008".
17.
Once you have created the budget formula entry, you will use the Lines button on the
Define Budget Formula page to enter the formula.
18.

or
Press [Alt+n].
19.
You will use the Journal Entry Lines page to enter the details of line, line
description, account information as well as to enter a formula.
20.
In the Line field, enter a line number to set the order of your recurring journal entry
lines.
Step
Action
21.
22.
23.

Page 245
Training Guide
Step
Action
24.
In the Account field, enter the account whose budget amount you want to calculate
with a formula.
25.
26.
In the Step field, enter a Step number to specify the order in which you want to
process the steps in
your formula.
Each formula can contain an unlimited number of steps.
27.
Click in the Formula: Step Number field.
28.
29.
You will now enter a factor for the formula step using the Amount or the Account
field.
There are two types of factors you can use. You can:
Enter a fixed amount in the Amount field.
Specify an account in the Account field to use a balance in the formula calculation.
You can use standard, end-of-day, or average balances in your formula lines.
You will enter a fixed amount to enter a factor for the formula step using the Amount
field.
30.
31.
32.
33.
You have completed creating budget formula entry lines using the Define Budget
Formula page.
End of Procedure.
Copying Existing Budget Formulas

You can create a new budget formula batch quickly by copying and modifying an existing budget
formula batch.
In this topic, you will copy an existing budget formula using the Define Budget Formula page.
Page 246
Training Guide
Procedure
Step
Action
1.

2.
3.
4.
5.
You will use the Define Budget Formula page to copy an existing budget formula.
In this page, you will enter a Batch Name, Description, and Ledger for the new budget
formula batch.
Note that if you use reporting currencies (journal or subledger level), you can enter a
reporting currency instead of a ledger.
Page 247
Training Guide
Step
Action
6.
7.
- Feb 2008".
8.
Choose the AutoCopy button to copy the existing budget formula.

Note that you can only copy budget formula batches for the same ledger or reporting
currency.
9.

or
Press [Alt+A].
10.
Use the Source Batches page to enter the Source Batch whose formulas you want to
copy.
You can modify the budget formula entries you copied.
11.
Click the Training - Jan 2008 list item.
12.
Page 248
Training Guide
Step
Action
or
Press [Alt+O].
13.
14.
You have completed copying an existing budget formula using the Define Budget
Formula page.
End of Procedure.
Changing a Budget Formula Entry

You define budget formulas to calculate budget amounts. Your budget formulas can be simple or
complex. You can use any combination of fixed amounts and account balances, including actual
or budget amounts, statistics, and period-to-date or year-to-date balances from the current period,
prior period or same period last year.
more budget entries, and each entry contains one or more formulas. Use budget batches and
entries to group your budget formulas.
In this topic, you will change a budget formula entry.
Procedure
Page 249
Training Guide
Step
Action
1.

2.
3.
4.
5.
Use the Define Budget Formula page to create a budget formula batch or budget
formula entry, to enter a budget formula entry line, and to copy budget formulas from
an existing batch.
Page 250
Training Guide
Step
Action
6.
7.
Use the Find Recurring Batches page to query the name of the budget formula batch
you want to change.
8.
Click the Training 2008 list item.
9.

or
Press [Alt+O].
10.

or
Press [Alt+n].
11.
Use the Journal Entry Lines page to review or change the formula entry lines.
Page 251
Training Guide
Step
Action
12.
13.
14.
15.
Click in the Formula: Step Number field.
16.
17.
18.
19.
20.
You have completed the Changing a Budget Formula Entry procedure.

End of Procedure.
Page 252
Entering Budget Amounts

Entering Budget Amounts includes information on multiple accounts, rules to distribute amounts,
journal entries, and journal batches.
Enter budget amounts for multiple accounts.
Enter budget rules.
Enter budget journals.
Create unposted journal batches.
Export a budget worksheet.
Entering Budget Amounts for Multiple Accounts

Enter budget amounts for your accounts to replace any existing budget balances. You can enter
budget amounts for each account in the budget organization one-by-one, or you can use
worksheet mode to enter budgets for several accounts at once. Budget rules enable you to
distribute budget amounts for all periods.
In this topic, you will enter budget amounts for multiple accounts.
Procedure
Training Guide
Step
Action
1.
Begin by navigating to the Enter Budget Amounts page.

2.
Click the Budgets: Enter: Amounts link.
3.
The Enter Budget Amounts page enables you to enter the amounts for your budget.
You cannot enter amounts for a budget that is frozen.
Step
Action
4.
Enter the desired information into the Budget field. Enter "CORP BUD 2003-6".
5.
Click in the Budget Organization field.
6.
Specify the budget organization for the accounts to which you want to budget. If the
budget organization is password-protected, you must enter the password before you
can enter budget amounts.
Enter the desired information into the Budget Organization field. Enter
"Operations".
Page 254
Training Guide
Step
Action
7.
Click in the Accounting Periods From field.
8.
Enter the range of accounting periods to which you want to budget.

Enter the desired information into the Accounting Periods From field. Enter "Jan06".
9.
Click in the To field.
10.
The Worksheet Mode tab enables you to review and enter budget amounts for several
accounts at once.
11.
Click the Worksheet Mode tab.
12.
13.
The Find Accounts page enables you to query the accounts within the chosen budget
organization for which you want to enter budgets.
You can specify one or more segment values (or wildcards) to restrict the query.
Oracle General Ledger retrieves each account with a budget entry type of "Entered"
that meets your criteria.
14.
15.
16.
17.
18.

or
Press [Alt+O].
19.
Click in the Jan-06 field.
20.
Enter budget amounts for accounts and periods in the designated range.
Enter the desired information into the Jan-06 field. Enter "1000".
21.
Click in the Jan-06 field.
22.
Enter the desired information into the Jan-06 field. Enter "10000".
23.
Select the Post button to submit a concurrent request that updates your account budget
balances.
Page 255
Training Guide
Step
Action
or
Press [Alt+P].
24.

or
Press [Alt+Y].
25.

or
Press [Alt+O].
26.
You have completed the Entering Budget Amounts for Multiple Accounts procedure.
End of Procedure.
Entering Budget Rules to Distribute Budget Amounts

Budget rules are predefined methods for calculating and distributing budget amounts to all
periods for an account. You can use budget rules to help you enter budgets quickly and easily.
In this topic, you will entering budget rules to distribute budget amounts.
Procedure
Page 256
Training Guide
Step
Action
1.
Begin by navigating to the Enter Budget Amounts page.

2.
Click the Budgets: Enter: Amounts link.
3.
The Enter Budget Amounts page enables you to enter the budget rules to distribute
budget amounts.
Page 257
Training Guide
Step
Action
4.
5.
6.
Specify the budget organization for the accounts to which you want to budget. If the
budget organization is password-protected, you must enter the password before you
can enter budget amounts.
"Operations".
7.
8.
Enter the range of accounting periods to which you want to budget.

9.
10.
The Single Row Mode tab enables you to review and enter budget information for one
account at a time. You will also see a total for all budget periods when you use the
Single Row mode.
11.
Click the Single Row Mode tab.
12.
Page 258
Training Guide
Step
Action
13.
The Find Accounts page enables you to query the account for which you are entering
budgets.
14.
15.
16.
17.
18.

or
Press [Alt+O].
19.
Click the Budget Rules button.

or
Press [Alt+R].
20.
The Budget Rules page enables you to choose the rule you want to use to calculate
and distribute budget amounts for the account.
Page 259
Training Guide
Step
21.
Step
22.
Page 260
Action
Click the Rule list.
Action
Click the Repeat Per Period list item.
Training Guide
Step
Action
23.
Click in the Amount field.
24.
Enter the amount you want to use with your budget rule.
Enter the desired information into the Amount field. Enter "100".
25.
Click the Apply button.

or
Press [Alt+A].
26.
Page 261
Training Guide
Step
Action
27.
Click in the Total field.
28.
29.
You have completed the Entering Budget Rules to Distribute Budget Amounts
procedure.
End of Procedure.
Entering Budget Journals

You can enter budget journals to maintain an audit trail for your budget balances. You can use
budget rules to calculate budget journal amounts automatically.
Note that you can only enter budget journals to those ledgers and balancing segment values or
management segment values that you have read and write access as defined by your data access
set.
When you post budget journals, the journal amounts update existing budget balances. You can
review and change your budget journals before posting them.
Following are the prerequisites to enter budget journals:
Define a budget
Page 262
Training Guide
Open one or more years for your budget
Define a budget organization
Assign the "Entered" budget entry type to the accounts for which you want to enter budget
journals
In this topic, you will enter budget journals using the Enter Budget Journals page.
Procedure
Step
Action
1.
Begin by navigating to the Enter Budget Journals page.

2.
Click the Budgets: Enter: Journals link.
3.
You will use the Enter Budget Journals page to enter the budget journals for the
budget you want to update.
You cannot use a budget that is frozen.
Page 263
Training Guide
Step
4.
Action
In the Budget Organization field, specify the organization for the account to which
you want to budget.
If the budget organization is password-protected, you must enter the password before
you can enter budget journals.
Note that if your budget organization has been secured using
definition access sets, you must have Use access to the budget
organization to be able to use it for budget entry.
Step
Action
5.
6.
"Operations".
7.
8.
Page 264
Training Guide
Step
Action
9.
10.
Click the Journal Mode tab.
11.
Click the Journal Mode tab in the Enter Budget Journals page to enter budget
amounts in a journal format.
When you use budget rules in Journal Mode, Oracle General Ledger calculates the
appropriate debit or credit needed to achieve the balance you enter for the account
type.
You can also use Single Row Mode or Worksheet Mode to enter budget journal
amounts. However, you can only generate budget journals from these entry modes
when you use the Enter Budget Journals page.
12.
In the Account field, you can enter or query the account to which you want to budget.
You can also switch to Worksheet Mode to easily query accounts, then return to
Journal Mode to enter
budget journals.
13.
14.
Use the Find Accounts page to enter the details of the account.
15.
16.
17.
18.
19.
Once you have specified the account details, enter a debit or credit amount for each
period in the Debit and Credit fields.
Note: If you want to use budget rules to calculate and distribute budget amounts, you
do not have to enter journal amounts.
20.
21.
22.
23.
When you save your entries, the journal amounts updates existing budget balances.
24.
You have completed entering budget journals using the Enter Budget Journals page.
End of Procedure.
Page 265
Training Guide
Creating Unposted Journal Batches

After you enter budget journals, you will run journal import to create unposted journal batches.
If you are using budgetary control, you must check and reserve funds for the budget journal
batches.
In this topic, you will create unposted journal batches using the Enter Budget Journals page.
Procedure
Step
Action
1.
Begin by navigating to the Enter Budget Journals page.

2.
Click the Budgets: Enter: Journals link.
3.
You will use the Enter Budget Journals page to enter your budget journal
information, including the budget debit and credit amounts.
Page 266
Training Guide
Step
Action
4.
5.
"Operations".
6.
7.
8.
9.
Click the Journal Mode tab.
10.
Select the Journal Mode tab in the Enter Budget Journals page to enter budget
amounts in a journal format.
11.
12.
In the Find Accounts page, you will enter the details of the account.
13.
14.
Page 267
Training Guide
Step
Action
15.
16.
17.

or
Press [Alt+O].
18.
Once you find the account, enter the budget debit and credit amounts.
19.
20.
21.
To create a budget journal batch, you will click the Create Journals button.
22.
Click the Create Journals... button.

or
Press [Alt+J].
23.
In the Create Journals page, enter a unique journal batch name in the Journal Batch
field.
You will also use this page to enter a category for your budget journal batch in the
Category field.
Page 268
Training Guide
Step
Action
24.
Click in the Journal Batch field.
25.
Enter the desired information into the Journal Batch field. Enter "CORP BUD 20036 ADJ 01".
26.
27.
28.
Once you have entered the values for the journal batch and category, click the Done
button and save your changes.
29.
Click the Done button.

or
Press [Alt+D].
Page 269
Training Guide
Step
Action
30.
31.
Navigate back to the Create Journals page to check funds or to reserve funds.
32.
Click the Create Journals... button.

or
Press [Alt+J].
33.
You will use the Create Journals page to reserve funds.

Select the Check Funds button to verify available funds for the budget journal batch.
Select the Reserve Funds button to reserve funds for the budget journal batches.
Page 270
Training Guide
Step
34.
Action
Click the Reserve Funds button.
or
Press [Alt+R].
35.
The Note page will display to confirm that your transaction has passed funds
reservation.
The Funds Status changes to In Process after you click Check Funds or Reserve
Funds.
After the funds check or reservation process completes, your funds status will change
to Passed or Failed.
Note: Once your funds reservation has passed, you cannot change your budget journal
amounts unless you first unreserve the funds.
36.

or
Press [Alt+O].
37.
Click the View Results button in the Create Journals page to open the Budgetary
Control Results page.
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Training Guide
Step
38.
Action
Click the View Results button.
or
Press [Alt+i].
39.
Step
40.
Page 272
In the Budgetary Control Results page, you can review the results of your funds
action request.
Action
Click the Account Combination link.
Training Guide
Step
41.
Action
Click the Close Window link.
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Training Guide
Step
42.
Action
Click the Done button.
or
Press [Alt+D].
43.

or
Press [Alt+O].
44.
You have completed creating unposted journal batches using the Enter Budget
Journals page.
End of Procedure.
Exporting a Budget Worksheet Using the Budget Wizard

You can use the Budget Wizard to download an existing budget from Oracle General Ledger into
Microsoft Excel, modify it in Excel, and then automatically upload your revised budget amounts
to General Ledger.
You can also analyze budgets by downloading both actual and budget balances from General
Ledger, then using Excel to perform comparisons between the actual and budget values.
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By using Excel to create budget worksheets, you can easily save your worksheets to your local
hard disk or floppy disk, making it possible to edit them later, or perform budget analysis work on
a different PC, even when you are disconnected from your
corporate database.
In this topic, you will export a budget worksheet using the Budget Wizard.
Procedure
Step
Action
1.
Begin by navigating to the Budget Wizard page.

Click the Vertical scrollbar.
2.
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Training Guide
Step
Action
3.
Click the Budgets: Launch Budget Wizard link.
4.
You will use the Document Parameters page to enter the selection criteria parameters
such as budget, organization, account details, currency and the budget dates.
5.
In the Budget field, select a budget that you have defined in Oracle General Ledger.
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Training Guide
Step
6.
Action
Page 277
Training Guide
Step
Action
7.
8.
In the Organization field, select a budget organization that you have defined in Oracle
General Ledger.
Your budget organization determines the accounts against which you can budget.
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Training Guide
Step
9.
Action
Page 279
Training Guide
Step
Action
10.
Enter the desired information into the Organization field. Enter "ALL".
11.
In the Account From and To fields, enter the starting and ending account range for
your selected budget organization.
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Training Guide
Step
12.
Action
Click in the Account From field.
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Training Guide
Step
13.
Page 282
Action
Enter the desired information into the Account From field. Enter "01-110-5110-0000000".
Training Guide
Step
14.
Action
Click in the Account To field.
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Training Guide
Step
Action
15.
Enter the desired information into the Account To field. Enter "01-480-5110-0000000".
16.
In the Currency field, you will select the currencies defined for your selected budget
organization.
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Training Guide
Step
17.
Action
Click the Currency list.
Page 285
Training Guide
Step
Action
18.
Click the USD list item.
19.
In the From Period and To Period fields, select the starting period for your selected
budget.
Page 286
Training Guide
Step
20.
Action
Enter the desired information into the From Period field. Enter "Jan-02".
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Training Guide
Step
21.
Page 288
Action
Click in the To Period field.
Training Guide
Step
22.
Action
Enter the desired information into the To Period field. Enter "Jan-05".
Page 289
Training Guide
Step
Action
23.
Click the Create Document button.
24.
In the Document Creation Review page, you can review details such as layout,
organization, currency, and dates.
Page 290
Training Guide
Step
Action
25.
Click the Create Document button.
26.
In the Information page, you will be prompted to download the file and save it to
your desktop.
Page 291
Training Guide
Step
27.
Action
or
Press [Alt+S].
28.
Page 292
You have completed exporting a budget worksheet using the Budget Wizard.
End of Procedure.
Transferring Budget Amounts

Transferring Budget Amounts includes information on entering budget transfer amounts and
using the Budgetary Control to transfer budget amounts.
Transfer budget amounts using Budgetary Control.
Enter budget transfer amounts.
Transferring Budget Amounts Using Budgetary Control

Transferring Budget Amounts enables you to transfer budget amounts from one account to
another within any budget. The accounts may belong to the same or different budget
organizations. You can transfer fixed amounts or a percentage of an account's budget balance.
General Ledger automatically runs Journal Import when you leave the Budget Transfer form to
create an unposted budget journal batch. Post the budget journal batch to update your budget
balances.
In this topic, you will transfer budget amounts using budgetary control.
Procedure
Training Guide
Step
Action
1.
Begin by navigating to the Budget Transfer page.

2.
3.
Click the Budgets: Enter: Transfer link.
4.
Use the Budget Transfer page to enter the Budget, Batch Name, Currency, Budget
Organizations, and Accounts for the budget transfer.
Step
Action
5.
6.
7.
Click in the Batch Name field.
8.
Enter the desired information into the Batch Name field. Enter "Transfer".
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Training Guide
Step
Action
9.
Click in the From: Budget Organization field.
10.
Enter the desired information into the From: Budget Organization field. Enter
"Operations".
11.
Click in the From: Account field.
12.
Enter the desired information into the From: Account field. Enter "01-110-51100000-000".
13.
The To Budget Organization can be the same or different from your From Budget
Organization. If the budget organization is password-protected, you must enter the
password before you can transfer budget amounts.
Click in the To: Budget Organization field.
14.
Enter the desired information into the To: Budget Organization field. Enter
"Operations".
15.
Click in the To: Account field.
16.
Enter the desired information into the To: Account field. Enter "01-480-5110-0000000".
17.
Click the Transfer Amounts button.

or
Press [Alt+a].
18.
Use the Transfer Amounts page to specify the fixed amounts or percentages of
account balances you want to transfer.
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Training Guide
Step
Action
19.
20.
Enter the desired information into the Period field. Enter "JAN-02".
21.
Click in the Transfer: Amount field.
22.
Enter the desired information into the Transfer: Amount field. Enter "2000".
23.
Click the Show YTD Balances button.

or
Press [Alt+S].
24.
Use the Decision page to confirm your transfer.
25.

or
Press [Alt+Y].
26.
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Training Guide
Step
27.
Action
You have completed the Transferring Budget Amounts Using Budgetary Control
procedure.
End of Procedure.
Entering Budget Transfer Amounts

Entering Budget Transfer Amounts enables you to transfer fixed amounts or percentages of
account balances for each accounting period.
You can enter the period for which you want to transfer budget amounts in an open budget year.
General Ledger automatically displays the old balances for the accounts from and to which you
want to transfer amounts.
In this topic, you will enter budget transfer amounts.
Procedure
Page 297
Training Guide
Step
Action
1.
Begin by navigating to the Budget Transfer page.

2.
3.
4.
Click the Budgets: Enter: Transfer link.
5.
Use the Budget Transfer page to enter the Budget, Currency, Batch Name, Budget
Organizations, and Accounts for the budget transfer.
Step
Action
6.
7.
8.
Click in the Batch Name field.
9.
Enter the desired information into the Batch Name field. Enter "Transfer".
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Training Guide
Step
Action
10.
Click in the From: Budget Organization field.
11.
Enter the desired information into the From: Budget Organization field. Enter
"Operations".
12.
Click in the From: Account field.
13.
Enter the desired information into the From: Account field. Enter "01-110-51100000-000".
14.
Click in the To: Budget Organization field.
15.
Enter the desired information into the To: Budget Organization field. Enter
"Operations".
16.
Click in the To: Account field.
17.
Enter the desired information into the To: Account field. Enter "01-480-5110-0000000".
18.
Click the Transfer Amounts button.
19.
Use the Transfer Amounts page to enter the period for which you want to transfer
budget amounts. The period that you choose must be in an open budget year.
The page displays old balances for the accounts from and to which you want to
transfer amounts. These balances are the year-to-date budget balances for the budget,
accounts and period you specify.
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Training Guide
Step
Action
20.
21.
Enter the desired information into the Period field. Enter "JAN-02".
22.
23.
24.
25.
Enter the desired information into the Period field. Enter "FEB-02".
26.
27.
28.
29.
Enter the desired information into the Period field. Enter "Mar-02".
30.
31.
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Training Guide
Step
Action
32.
33.
You have completed the Entering Budget Transfer Amounts procedure.

End of Procedure.
Page 301
Freezing Budgets
Freezing Budgets includes information on freezing budget batches, organizations, and for a range
of accounts.
Freeze budget formula batches.
Freeze budget organizations.
Freeze budgets for a range of accounts.
Freezing Budget Formula Batches

Freeze Budget page helps you to freeze a budget, budget organization, budget formula batch, or
a range of budget account combinations to prevent accidental or unauthorized changes.
You can freeze or unfreeze budget formula batches. When you freeze a budget formula, you
cannot use the formulas to calculate budget amounts for the specified budget. However, you can
still use the formulas for budgets for which the formula batch is not
frozen.
In this topic, you will freeze a budget formula batch.
Procedure
Training Guide
Step
Action
1.
Begin by navigating to the Freeze Budget page.

2.
3.
4.
Click the Budgets: Freeze link.
5.
Use the Find Budget page to query the ledger and budget for the budget formula that
you want to freeze.
Note: When you freeze the formula batch, you freeze it only for the budget you
specify here.
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Training Guide
Step
Action
6.
Click the <Budget to be frozen> list item.
7.

or
Press [Alt+O].
8.
Click the Frozen option.
9.
Click the Save menu.

or
Press [S].
10.
You have completed Freezing Budget Formula Batches procedure.

End of Procedure.
Freezing Budget Organizations

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Training Guide
You can freeze or unfreeze budget organizations. However, when you freeze a budget
organization, you cannot budget to the accounts belonging to that budget organization for the
budget specified. However, you can still enter budget amounts for budgets for
which the budget organization is not frozen.
In this topic, you will freeze a budget organization.
Procedure
Step
Action
1.

2.
3.
4.
5.
Use the Find Budget page to find the appropriate ledger and budget for the budget
organization you want to freeze.
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Training Guide
Step
Action
6.
7.

or
Press [Alt+O].
8.
When you freeze budget organizations, you cannot budget to the account combinations
belonging to that budget organization for the budget specified.
Click the Organizations tab.
9.
10.
11.
You have completed Freezing Budget Organizations procedure.

End of Procedure.
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Training Guide
Freezing Budgets for a Range of Accounts

You can freeze or unfreeze ranges of budget accounts. Note that when you freeze a range of
budget accounts, you cannot budget to those accounts for the budget specified. However, you can
still enter budget amounts for budgets for which the range of accounts is not frozen.
In this topic, you will freeze budgets for a range of accounts.
Procedure
Step
Action
1.

2.
3.
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Training Guide
Step
Action
4.
5.
Use the Find Budget page to find the ledger and budget for the accounts you want to
freeze.
Step
Action
6.
7.

or
Press [Alt+O].
8.
Use the Organizations tab to select the budget organization for the account range you
want to freeze.
When you freeze ranges of account combinations, you cannot use that budget
associated with those account combinations for the budget specified.
Click the Organizations tab.
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Training Guide
Step
Action
9.
10.
Click the Account Ranges button.

or
Press [Alt+A].
11.
Step
Use the Operations Accounting Flex page to enter the low and high accounts for the
range. You can enter an unlimited number of non-overlapping ranges as long as they
fall within the designated budget organization.
Action
12.
13.
14.
15.
16.
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Training Guide
Step
Action
17.
Click in the Sub-Account: Low field.
18.
19.
20.
21.

or
Press [Alt+O].
22.
23.
You have completed Freezing Budgets for a Range of Accounts procedure.

End of Procedure.
Page 311
Encumbrance Accounting
Encumbrance Accounting includes information on defining encumbrance types, entering
encumbrances, viewing funds available, and carrying forward year-end encumbrance and budget
balances.
Define encumbrance types.
Enter encumbrances.
View funds available.
Carry forward year-end encumbrance and budget balances.
Defining Encumbrance Types

You can use Encumbrance Types to classify and track expenditures according to the purchasing
approval process.
You can define encumbrance types in addition to the General Ledger standard encumbrance types
or disable existing encumbrance types.
General Ledger has the following predefined encumbrance types:
Commitment which is an encumbrance you record when you complete a purchase requisition.
Obligation which is an encumbrance you record when you turn a requisition into a purchase
order.
In this topic, you will define an encumbrance type using the Encumbrance Types page.
Procedure
Training Guide
Step
Action
1.
Begin by navigating to the Encumbrance Types page.

2.
Click the Setup: Journal: Encumbrances link.
3.
You will use the Encumbrance Types page to define an encumbrance type.
You can define as many additional encumbrance types as you want, or change the
names of the standard encumbrance types to reflect the terminology you use within
your organization. You specify an encumbrance type when you enter an encumbrance
and when you perform inquiries.
To define an encumbrance type, you will enter a name and description,enable the
encumbrance type, and save your work.
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Training Guide
Step
Action
4.
Click in the Encumbrance Type field.
5.
Enter the desired information into the Encumbrance Type field. Enter "Obligation
Req to PO".
6.
7.
Enter the desired information into the Description field. Enter "Requisition becomes
PO".
8.
9.
You have completed defining an encumbrance type using the Encumbrance Type
page.
End of Procedure.
Entering Encumbrances
You can enter and update encumbrance entries, as well as review and update encumbrance entries
imported to General Ledger from feeder systems such as Purchasing and Payables.
Entering encumbrances is a similar process to entering actual journals. Before entering
encumbrances manually, organize them into batches. You will group your encumbrances by
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Training Guide
encumbrance type, date, and preparer. You can enter encumbrances only in your ledger currency.
The batch can only have journals for only one primary or secondary ledger.
Following are the prerequisites before you enter encumbrances:
Define your ledger using Accounting Setup Manager.
Define your encumbrance types.
Open an encumbrance year.
In this topic, you will enter encumbrances using the Enter Encumbrances page.
Procedure
Step
1.
Page 316
Action
Begin by navigating to the Enter Encumbrances page
Click the Journals: Encumbrance link.
Training Guide
Step
2.
Action
When you click the Encumbrance link, it displays not only the Enter Encumbrances
page, but also the Find Journals page.
This is because before entering encumbrances manually, you will organize them into
batches. You will use the Find Journals page to enter a new batch.
Step
3.
Action
or
Press [Alt+B].
4.
Use the Batch page to enter a batch name in the Batch field.
You will also use this page to enter an appropriate accounting period in the Period
field, and an optional Control Total.
You can enter encumbrances up to the last period of your latest open
encumbrance year.
Page 317
Training Guide
Step
Action
5.
6.
Enter the desired information into the Batch field. Enter "EB112005".
7.
8.
Enter the desired information into the Period field. Enter "Nov-05".
9.
10.
Enter the desired information into the Description field. Enter "Encumbrance Batch
November".
11.
Click in the Control Total field.
12.
Enter the desired information into the Control Total field. Enter "100.00".
13.
You will now enter the encumbrance journals in the Journals page.
Access the Journals page by clicking the Journals button on the Batch page.
14.

or
Press [Alt+J].
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Training Guide
Step
15.
Step
Action
Use the Journals page to create your encumbrance journal by entering a name, ledger,
category,
encumbrance type, optional description, reference, and control total.
Action
16.
17.
Enter the desired information into the Journal field. Enter "EB112005 ADJ".
18.
19.
Enter the desired information into the Description field. Enter "Encumbrance
Adjustment".
20.
Click in the Encumbrance Type field.
21.
Enter the desired information into the Encumbrance Type field. Enter
"Encumbrance".
22.
In the Lines tab of the Journals page, enter encumbrance lines, specifying an account
and debit or credit amount for each.
Oracle General Ledger automatically validates each segment value, as well as the
combination of segments you enter.
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Training Guide
Step
Action
23.
24.
25.
26.
Click the Account button.
27.
Use the Operations Accounting Flex page to enter account details.
28.
Click in the Account Alias field.
29.
Enter the desired information into the Account Alias field. Enter "Miscellaneous".
30.

or
Press [Alt+O].
31.
Enter the desired information into the Debit field. Enter "100.00".
32.
33.
Click the Account button.
34.
Click in the Account Alias field.
35.
Enter the desired information into the Account Alias field. Enter "Payables".
36.

or
Press [Alt+O].
37.
38.
39.
40.
You have completed entering encumbrances using the Enter Encumbrances page.
End of Procedure.
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Training Guide
Viewing Funds Available

You can review funds available and compare encumbrances and expenditures with budgets. You
can review primary ledger currency budget, actual and encumbrance balances, and funds
available for any detail or summary account.
General Ledger calculates funds available by subtracting expenditures and encumbrances from
budgets. When you inquire on funds available, the amount type you specify, determines how
General Ledger calculates funds available.
In this topic, you will view funds available using the Funds Available Inquiry page.
Procedure
Step
Action
1.
Begin by navigating to the Funds Available Inquiry page.

2.
Click the Inquiry: Funds link.
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Training Guide
Step
3.
Action
You will use the Funds Available Inquiry page to view funds available.
When you inquire on funds available, the amount type you specify determines how
Oracle General Ledger calculates funds available.
The amount types you can specify in the Amount Type field are:
Period-to-Date: Calculates funds available as the budgeted amount for the period,
less actuals and encumbrances for the period.
Quarter-to-Date Extended: Calculates funds available as the budgeted amount
to date for the quarter, less actuals and encumbrances to date for the quarter.
Year-to-Date Extended: Calculates funds available as the budgeted amount
to date for the year, less actuals and encumbrances to date for the year.
Project-to-Date: Calculates funds available as the budgeted amount
to date, less actuals and encumbrances to date.
4.
Oracle General Ledger defaults the current budget, if you have one. It also defaults to
the first period for the current budget.
Oracle General Ledger uses the period name along with the amount type to determine
funds available.
The Amount Type selected here is Year to Date Extended.
Ensure that ALL is selected in the Encumbrance Type field so that you can view all
encumbrances types.
5.
Page 322
Use the Account field to enter the account information.
Training Guide
Step
Action
6.
7.
Use the Find Accounts page to enter the details of the accounts.
8.
9.
10.
11.
12.
13.
14.
15.
16.
17.
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Training Guide
Step
Action
or
Press [Alt+O].
18.
Oracle General Ledger displays the functional budget, encumbrance and actual
amounts for each account. The displayed amounts are the posted balances plus
reserved funds.
Oracle General Ledger displays debit balances as positive amounts and credit balances
as negative amounts.
Oracle General Ledger automatically displays funds available as:
Budget Amount for Period Interval
Actual Amount for Period Interval
Encumbrance Amount for Period Interval
19.
You have completed viewing funds available using the Funds Available Inquiry
page.
End of Procedure.
Carrying Forward Year-End Encumbrance and Budget Balances

You can carry forward year-end encumbrances into the following year. You can also carry
forward budget amounts equal to encumbrances and/or funds available.
When you carry forward year-end encumbrances, the Carry Forward rule you specify determines
the amounts to be carried forward. Note that General Ledger carries forward balances, not as
period activity, but as beginning balances.
In this topic, you will carry forward year-end encumbrances and budget balances using the YearEnd Carry Forward page.
Procedure
Page 324
Training Guide
Step
Action
1.
Begin by navigating to the Year-End Carry Forward page.

Click the Carryforward link.
2.
You will use the Year-End Carry Forward page to select the ledger to carry forward
year-end encumbrances.
You will also enter a rule in the Carry Forward Rule field.
Page 325
Training Guide
Step
Action
3.
Click the Carry Forward Rule list.
4.
In the Carry Forward Rule field, if you are using the Encumbrances Only rule or the
Encumbrances and
Encumbered Budget rule, enter the type you want to carry forward in the
Encumbrance Type field.
Select All to carry forward amounts for all encumbrance types.
Page 326
Training Guide
Step
Action
5.
Click the Encumbrances and Enc Budget list item.
6.
In the Budget region of the Year-End Carry Forward page, enter the organization
for which you want to carry forward balances in the Organization field. You can
select All to include all budget organizations.
If you select All, Oracle General Ledger carries forward balances for all the accounts
you enter in the Carry Forward Ranges region, regardless of the budget organization.
If you do not select All, Oracle General Ledger carries forward balances only for those
accounts that are included in the specific budget organization and in the ranges you
specify in the Carry Forward Ranges region.
Page 327
Training Guide
Step
Action
7.
Click in the Budget: To field.
8.
Enter the desired information into the Budget: To field. Enter "CORP BUD 2003-6".
9.
Oracle General Ledger automatically defaults values into the From and To Period
fields when the last period of the fiscal year for which you are carrying forward
balances is Closed or Permanently Closed (From Period), and the period following the
closed period is Open or Future Enterable (To Period).
10.
Enter the details of the account in the Carry Forward Ranges region.
The values you enter need not be valid segment values. You cannot enter
overlapping ranges of accounts.
Oracle General Ledger carries forward balances for only those accounts that are
included in the ranges you enter and that are assigned to the budget organization you
specify.
11.
Click in the Account Low field.
12.
Use the Operations Accounting Flex page to enter the details of the account.
13.
14.
Page 328
Training Guide
Step
Action
15.
16.
17.
18.
19.
20.
21.
22.
23.

or
Press [Alt+O].
24.
Once you have entered the carryforward account ranges, you will click the Carry
Forward button to begin the carry forward process.
25.
Click the Carry Forward button.

or
Press [Alt+C].
26.
Use the Decision page to confirm and submit the carry forward process.
27.

or
Press [Alt+Y].
28.
Note the request ID in the Note page.

or
Press [Alt+O].
29.
You have completed carrying forward year-end encumbrances and budget balances
using the Year-End Carry Forward page.
End of Procedure.
Page 329
Average Balance Processing

Average Balance Processing includes information on opening new periods, consolidating
transactions and balances, and managing multi-currency processing.
Open a new period.
Archive and purge.
Consolidate transactions.
Consolidate balances.
Opening a New Period

When you open a new accounting period, General Ledger prepares the new period for journal
entry.
If you open a new period when average balance processing is enabled, the system also:
Populates the aggregates table. PTD, QTD, and YTD aggregate balances are created for each
balance sheet account. As transactions are posted throughout the period,General Ledger updates
these aggregates, using the transaction effective date to determine which daily balances to update.
Initializes aggregate balances. PTD aggregates are set to zero. QTD and YTD aggregates are
only initialized if the new period is the beginning of a quarter or a year, respectively. Otherwise,
the ending QTD and YTD aggregates from the previous period are carried forward as the
beginning balance of the new period. When you open a new year, General Ledger sets the nonpostable income account back to zero. The beginning balance of retained earnings is set to the
sum of the prior year's ending balance, plus the ending balance of the non-postable net income
account (zero).
In this topic, you will open a new period using the Open and Close Periods page.
Procedure
Training Guide
Step
Action
1.
Begin by navigating to the Open and Close Periods page.

2.
3.
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Training Guide
Step
Action
4.
Click the Setup: Open/Close link.
5.
Use the Find Periods page to find the period you want to open.
Use the Status field to select Future-Entry from the list and the Period field to enter
the date.
Page 333
Training Guide
Step
6.
Page 334
Action
Click the Status list.
Training Guide
Step
7.
Action
Click the Future - Entry list item.
Page 335
Training Guide
Step
Action
8.
9.
Enter the desired information into the Period field. Enter "Nov-07".
10.

or
Press [Alt+i].
11.
Page 336
Use the Open and Close Periods page to open a new period.
Training Guide
Step
12.
Action
Click the Open Period button.
or
Press [Alt+p].
13.
In the Vision Operations page, open the target period.
Page 337
Training Guide
Step
Action
14.
Enter the desired information into the Target Period field. Enter "Nov-07".
15.

or
Press [Alt+O].
16.

or
Press [Alt+Y].
17.
When you click the Yes button, the Request ID will display in the Note page.
18.

or
Press [Alt+O].
19.
Page 338
You have completed opening a new period using the Open and Close Periods page.
End of Procedure.
Training Guide
Archiving Journals
You can archive and purge account balances, as well as journal batches, entries, lines, and
associated journal references for one or more accounting periods, provided the periods are
permanently closed. Except for translated balances, you must archive balances or journals before
you can purge them.
Your data access set must provide full ledger access to the ledger in order to archive and purge its
balances and journals. Full ledger access means that you have full read and write access to the
ledger and all of its balancing segment values or management segment values.
To ensure better control over your archiving and purging process, we recommend that you
perform your archive and purge in separate steps. If possible, run the archive utility when no
users are on the system. This avoids degrading performance and response time during business
hours.
In this topic, you will archive journals.
Procedure
Page 339
Training Guide
Step
Action
1.
Begin by navigating to the Archive and Purge page.

2.
3.
4.
Click the Setup: System: Purge link.
5.
Use the Archive and Purge page to archive or purge balances, journals, and translated
balances.
Step
6.
Page 340
Action
After you click the Journals tab, Oracle General Ledger automatically displays (in the
field, Periods From) the earliest accounting period in your ledger that has not already
been successfully archived and purged. You must archive and purge data for your
oldest period first.
Click the Journals tab.
Training Guide
Step
Action
7.
Click the Archive Journals option.
8.
Click the Balance Type list.
Step
9.
Action
Select the Balance Type you want to archive. You can archive Actual, Budget, or
Encumbrance journals.
Click the Budget list item.
Page 341
Training Guide
Step
Action
10.
11.
If you are archiving budget journals, you must also enter a Budget name. You cannot
enter All.
Enter the desired information into the Budget field. Enter "TRAINING".
12.
Click the Archive/Purge button.

or
Press [Alt+r].
13.
You have archived journals.

End of Procedure.
Consolidating Transactions
When you consolidate transactions, you can only use the Standard Usage type. Oracle General
Ledger creates a single consolidation journal batch, consisting of your subsidiary's transactions
and their corresponding effective dates. When you post the consolidating journal entries in the
parent ledger, Oracle General Ledger updates the standard balances and the corresponding
average balances automatically (as they are when you post nonconsolidation journal batches).
Page 342
Training Guide
To consolidate transactions, both your parent and subsidiary ledger must use the same ledger
currency.
In this topic, you will consolidate transactions.
Procedure
Step
Action
1.
Begin by navigating to the Consolidation Definition page.

2.
3.
4.
Click the Define: Consolidation link.
Page 343
Training Guide
Step
5.
Action
Use the Consolidation Definition page to transfer consolidation data from your
subsidiary ledger to your parent ledger.
When you create your consolidation definition, you specify a subsidiary and parent
ledger and a chart of accounts mapping that maps each ledger's chart of accounts.
Step
Action
6.
Click in the Consolidation field.
7.
Enter the desired information into the Consolidation field. Enter "Corporate
Training".
8.
Click in the Parent field.
9.
Enter the Parent ledger name.

Enter the desired information into the Parent field. Enter "Vision Operations
(USA)".
10.
Page 344
Training Guide
Step
Action
11.
If you are consolidating transactions, enter the parent's ledger currency.

12.
Click in the Subsidiary field.
13.
Enter the name of the Subsidiary ledger you are consolidating.

Enter the desired information into the Subsidiary field. Enter "Vision China".
14.
Click the Method list.
Step
15.
Action
Click the Transactions list item.
Page 345
Training Guide
Step
16.
Page 346
Action
Training Guide
Step
Action
17.
18.
Click the Consolidation: Workbench link.
19.
Use the Find Consolidation Processes page to query consolidation and elimination
processes. Your query results appear in the Consolidation Workbench. You can
complete as many fields as you like to narrow your query.
Page 347
Training Guide
Step
Action
20.
Your data access set must provide read access to the parent ledger.
Click in the Parent Period field.
21.
Enter a consolidation period for Parent ledger.

Enter the desired information into the Parent Period field. Enter "AUG-07".
22.
Page 348
Training Guide
Step
23.
Action
You can select Actual, Budget, or Any. Anyone with access to your parent ledger will
be able to view consolidated data from your subsidiary ledgers.
Click the Actual list item.
Page 349
Training Guide
Step
Action
24.
Click in the Consolidation Set field.
25.
Enter the desired information into the Consolidation Set field. Enter "Vision
Operations Mapping".
26.
27.
Enter the desired information into the Consolidation field. Enter "Project Mfg To
Operations (USD)".
28.
29.
Enter the desired information into the Subsidiary field. Enter "Vision Project Mfg".
Page 350
Training Guide
Step
30.
Action
Page 351
Training Guide
Step
Action
31.
Enter the desired information into the Status field. Enter "Posted".
32.

or
Press [Alt+i].
33.
Use the Consolidation Workbench page to generate, post, or reverse consolidation

transactions.
You can also monitor the activity of all your subsidiaries to display the status of each
process you submit.
Page 352
Training Guide
Step
34.
Action
Click the Transfer button.
or
Press [Alt+r].
35.
Use the Transfer Consolidation Data page to transfer the data from some or all of the
subsidiaries whose consolidation definitions you have included in a consolidation set.
Page 353
Training Guide
Step
Action
36.
37.
Enter a Consolidation Set name.

Enter the desired information into the Consolidation field. Enter "Operations to
Corporate".
38.
Click in the Subsidiary: Period field.
39.
If your parent and subsidiaries share the same accounting calendar, enter the default
Subsidiary Period and the Parent Standard Period.
Enter the desired information into the Subsidiary: Period field. Enter "Aug-07".
40.
Click in the Parent: Standard Period field.
41.
Enter the desired information into the Parent: Standard Period field. Enter "Aug07".
42.
Click the Transfer button to submit a concurrent program to transfer your

subsidiary data.
or
Press [Alt+n].
Page 354
Training Guide
Step
43.
Action
or
Press [Alt+O].
44.
You have consolidated transactions.

End of Procedure.
Consolidating Balances
To consolidate average balances when you are using the balances consolidation method, you must
use an average balance consolidation ledger. You specify whether a ledger can be used for
average balance consolidation purposes at the same time that
you define your ledger.
Average Balance Consolidation ledgers, unlike other ledgers where average balance processing is
enabled, do not enforce a link between standard and average balances. As a result, you can update
standard and average balances independently. In ledgers that are not defined as average balance
consolidation ledgers, both standard and average balances are updated automatically whenever
transactions are posted.
You can consolidate standard or average balances independently into an average balance
consolidation ledger. You can also consolidate standard and average balances in a single
consolidation run. When you run your consolidation, General Ledger will create two
consolidation journal batches:
Standard-updates standard balances without affecting average balances.
Average-updates average balances without affecting standard balances.
In this topic, you will consolidate balances.
Procedure
Page 355
Training Guide
Step
Action
1.
Begin by navigating to the Consolidation Definition page.

2.
3.
4.
Click the Define: Consolidation link.
5.
Use the Consolidation Definition page to transfer consolidation data from your
subsidiary ledger to your parent ledger. When you create your consolidation definition,
you specify a subsidiary and parent ledger and a chart of accounts mapping that maps
each ledger's chart of accounts.
Page 356
Training Guide
Step
Action
6.
7.
Enter the desired information into the Consolidation field. Enter "Corporate
Training (Balances)".
8.
Click in the Ledger: Parent field.
9.
Enter the Parent ledger name.

Enter the desired information into the Ledger: Parent field. Enter "Vision
Operations (USA)".
10.
Click in the Ledger: Currency field.
11.
If you are consolidating balances, enter the parent's ledger currency.

Enter the desired information into the Ledger: Currency field. Enter "USD".
12.
Click in the Ledger: Subsidiary field.
13.
Enter the name of the Subsidiary ledger you are consolidating.

Enter the desired information into the Ledger: Subsidiary field. Enter "Vision
China".
14.
Page 357
Training Guide
Step
Action
15.
16.
17.
Use the Find Consolidation Processes page to query consolidation and elimination
processes. Your query results appear in the Consolidation Workbench. You can
complete as many fields as you like to narrow your query.
Page 358
Training Guide
Step
Action
18.
Your data access set must provide read access to the parent ledger.
19.
Enter a consolidation period for the Parent ledger.

Enter the desired information into the Parent Period field. Enter "AUG-07".
20.
Page 359
Training Guide
Step
21.
Page 360
Action
You can select Actual, Budget, or Any. Anyone with access to your parent ledger will
be able to view consolidated data from your subsidiary ledgers.
Click the Actual list item.
Training Guide
Step
Action
22.
Click in the Consolidation Set field.
23.
Enter the desired information into the Consolidation Set field. Enter "Vision
Operations Mapping".
24.
25.
Operations (USD)".
26.
27.
Enter the desired information into the Subsidiary field. Enter "Vision Project Mfg".
Page 361
Training Guide
Step
28.
Page 362
Action
Training Guide
Step
Action
29.
Enter the desired information into the Status field. Enter "Posted".
30.

or
Press [Alt+i].
31.
Use the Consolidation Workbench page to generate, post, or reverse consolidation

balances.
You can also monitor the activity of all your subsidiaries to display the status of each
process you submit.
Page 363
Training Guide
Step
32.
Action
or
Press [Alt+r].
33.
Page 364
Use the Transfer Consolidation Data page to transfer the data from some or all of the
subsidiaries whose consolidation definitions you have included in a consolidation set.
Training Guide
Step
Action
34.
35.
Enter a Consolidation Set name.

Enter the desired information into the Consolidation field. Enter "Operations to
Corporate".
36.
37.
If your parent and subsidiaries share the same accounting calendar, enter the default
Subsidiary Period and the Parent Standard Period.
Enter the desired information into the Subsidiary: Period field. Enter "Aug-07".
38.
39.
Enter the desired information into the Parent: Standard Period field. Enter "Aug07".
40.
To submit a concurrent program to transfer your

subsidiary data.
or
Press [Alt+n].
Page 365
Training Guide
Step
41.
Action
or
Press [Alt+O].
42.
Page 366
You have consolidated balances.

End of Procedure.
Financial Reporting
Financial Reporting includes information on running simple reports, using the Financial
Statement Generator, security rules, and viewing ledger sets.
Run simple reports.
Use the Financial Statement Generator (FSG).
View ledger sets.
Running Simple Reports

Simple Reports consist of a few headings to describe the information in the report, followed by
the report data, which is often presented in tabular form as a series of intersecting rows and
columns similar to what you might create in a spreadsheet. The rows and columns determine the
values which appear in the body of a simple report, by virtue of the attributes those rows and
columns possess.
You can request reports from the Run Individual Reports page or through standard request
submission (Submit Requests page).
In this topic, you will run a simple report using the Run Individual Reports page.
Procedure
Training Guide
Step
Action
1.
Begin by navigating to the Define Financial Report page.

2.
3.
4.
Click the Report: Report link.
5.
The Define Financial Report page enables you to define a report by specifying the
report objects that the Financial Statement Generator (FSC) must use to build the
report.
Once you define and save a report, you can use it any time to run the report, define a
report set, or copy and save it as a new report.
Page 368
Training Guide
Step
Action
6.
Click in the Report field.
7.
Enter the desired information into the Report field. Enter "GL Operations Report".
8.
Click in the Title field.
9.
Enter the desired information into the Title field. Enter "Vision Operations Report
for GL".
10.
11.
Enter the desired information into the Description field. Enter "12 Months".
12.
Simple reports are defined by a row set and a standard column set. Optionally, you can
specify your own custom column set.
13.
Click in the Required Components: Row Set field.
14.
Enter the desired information into the Required Components: Row Set field. Enter
"Vision Ops Transactions".
15.
Click in the Required Components: Column Set field.
16.
Enter the desired information into the Required Components: Column Set field.
Enter "12 Month Review".
17.
Click the Rounding Option list.
Page 369
Training Guide
Step
18.
Page 370
Action
Click the Calculate Then Round list item.
Training Guide
Step
19.
Action
Click the Output Option list.
Page 371
Training Guide
Step
Action
20.
Click the Spreadsheet list item.
21.
You can optionally add a content set, row order, and or display set to enhance the
report or refine the information in the report.
Page 372
Training Guide
Step
22.
Action
Click the Run Report button.
or
Press [Alt+R].
23.
Once you define and save a report, you can run it anytime using the Run Individual
Reports page.
or
Press [Alt+Y].
24.

or
Press [Alt+O].
Page 373
Training Guide
Step
25.
Action
or
Press [Alt+S].
26.
You have completed the Running Simple Reports procedure.

End of Procedure.
Using the Financial Statement Generator (FSG)

Financial Statement Generator (FSG) is a powerful report building tool for Oracle General
Ledger. With FSG, you can:
Generate financial reports, such as income statements and balance sheets, based upon data in
your general ledger across a ledger set or a ledger.
Generate presentation quality financial reports with XML Publisher so that you can have more
control with report formatting options, including changing font characteristics, inserting graphical
images or logos, and adding color.
Generate presentation quality financial reports with XML Publisher so you have more control
with report formatting options, including changing font characteristics, inserting graphical images
or logos, and adding color.
Define segment value security rules to restrict financial information contained in FSG report
output generated by specific users and responsibilities.
Page 374
Training Guide
Define your reports with reusable report objects, making it easy to create new reports from the
components of reports you've already defined.
Design custom financial reports to meet specific business needs.
In this topic, you will define a report using the Financial Statement Generator.
Procedure
Step
Action
1.

2.
3.
4.
Click the Report: Report link.
5.
The Define Financial Report page enables you to define the report parameters.
Page 375
Training Guide
Step
Action
6.
7.
Enter the desired information into the Report field. Enter "GL Operations Reports".
8.
9.
Enter the desired information into the Title field. Enter "Vision Operations Reports
for GL".
10.
Define row sets to specify the format and content of your report rows. Typical
row sets include line items, accounts, and calculation rows for totals.
11.
Define column sets to specify the format and content of your report columns.
Typical column sets include headings, currency assignments, amount types, and
calculation columns for totals.
12.
13.
"Vision Ops Transactions".
14.
15.
Page 376
Training Guide
Step
Action
16.
Define any optional report objects you need for special format reports or report
distribution.
17.
Click the Other Options: Output Option list.
Step
18.
Action
Click the XML list item.
Page 377
Training Guide
Step
19.
Action
Once you define and save a report, you can run it anytime using the Run Individual
Reports page.
or
Press [Alt+R].
20.

or
Press [Alt+Y].
21.

or
Press [Alt+O].
Page 378
Training Guide
Step
22.
Action
or
Press [Alt+S].
23.
You have completed the Using the Financial Statement Generator procedure.
End of Procedure.
Viewing Ledger Sets

Ledger Sets enable you to group multiple ledgers that share the same Chart of Accounts (COA)
and calendar combination. Essentially, Ledger Sets allow you to treat multiple ledgers as one. For
example, you can open and close periods for multiple ledgers in a ledger set in a single
submission by submitting the new Open and Close Periods programs from the Submit Request
page.
You need perform an Account Inquiry to retrieve balances by ledger and account. You can
compare the same account balance across multiple ledgers and ledger currencies.
When querying on ledger sets, you can view account balances by ledger. The balance is not a
summation across multiple ledgers. To obtain a summation across ledgers, you must use
Financial Statement Generator.
Page 379
Training Guide
The same ledger can belong to multiple ledger sets, and ledger sets can contain other ledger sets.
In this topic, you will review the ledger set.
Procedure
Step
Action
1.

2.
3.
4.
5.
Use the Account Inquiry page to perform an account inquiry on ledger sets to view
actual or encumbrance account balances across multiple ledgers that are assigned to a
ledger set.
Page 380
Training Guide
Step
Action
6.
Enter the range of accounting periods for your inquiry.

7.
Enter the desired information into the Accounting Periods: From field. Enter "Aug06".
8.
9.
10.
Use the Find Accounts page to search for the detail accounts you want to query. Enter
the low and high account range to include the desired accounts.
11.
12.
13.
14.
15.
Page 381
Training Guide
Step
Action
16.
17.
18.
19.
20.

or
Press [Alt+O].
21.

or
Press [Alt+B].
22.
Page 382
Use the Detail Balances page to review balances for the current account and ledgers
based on your inquiry criteria.
Training Guide
Step
Action
23.
24.
You have reviewed the ledger set.

End of Procedure.
Page 383
Maintenance
Maintenance includes information on defining, submitting, reversing, purging, and reviewing
Move/Merge requests.
Define a Move/Merge request.
Submit a Move/Merge request.
Create new accounts with Mass Creation.
Defining a Move/Merge Request

A move operation transfers balances from one or more source accounts to one or more target
accounts. A merge operation transfers balances from multiple source accounts into one or more
target accounts.
The first step in the process of a move or merge request is to define the request.
In this topic, you will define a move/merge request.
Procedure
Training Guide
Step
Action
1.
Begin by navigating to the Mass Maintenance Workbench page.

2.
3.
4.
Click the Setup: Other: Mass Maintenance link.
5.
The Mass Maintenance Workbench page enables you to enter a move/merge request.
Step
Action
6.
Click in the Request field.
7.
Enter the desired information into the Request field. Enter "CEO Consolidation".
8.
Page 386
Training Guide
Step
Action
9.
Enter the desired information into the Description field. Enter "Consolidation of
CEO Budgets".
10.
In the Ledger field, select a ledger or ledger set.

Your data access set must provide full ledger access to the ledger or ledger set. Full
ledger access means having full read and write access to the ledger and all of its
balancing segment values or management segment values.
11.
Click in the Ledger Name field.
12.
Enter the desired information into the Ledger Name field. Enter "Vision Operations
(USA)".
13.
Enter a Line number for the source-to-target account specification.
14.
Enter a unique Source account specification from which to move/merge balances. You
can also select your account segment values from the list of values.
15.
Click in the Accounts: Source Account field.
16.
Enter the desired information into the Accounts: Source Account field. Enter "01CEO-1550-0000-000".
17.
Enter the Target account specification to which you want to move/merge balances.
You can also select your account segment values from the list of values.
18.
Click in the Accounts: Target Account field.
19.
Enter the desired information into the Accounts: Target Account field. Enter "01CEO-7350-0000-000".
20.
Click the Prevalidate button to run the prevalidation process.

Review the execution report and correct any errors before submitting the move/merge
request.
Click the Prevalidate button.
or
Press [Alt+a].
21.

or
Press [Alt+Y].
22.
You have completed the Defining a Move/Merge Request procedure.

End of Procedure.
Page 387
Training Guide
Submitting a Move/Merge Request

A move operation transfers balances from one or more source accounts to one or more target
accounts. A merge operation transfers balances from multiple source accounts into one or more
target accounts.
The first step in the process of a move or merge request is to define the request. The second step
is to submit the request for processing.
In this topic, you will submit a move/merge request.
Procedure
Step
Action
1.

2.
3.
Page 388
Training Guide
Step
Action
4.
5.
The Mass Maintenance Workbench page enables you to submit a move/merge

request.
Step
Action
6.
Select Move/Merge as the Request Type.

7.
Enter the desired information into the Request field. Enter "CEO Consolidation".
8.
9.
Enter the desired information into the Description field. Enter "Consolidation of
CEO Budgets".
Page 389
Training Guide
Step
Action
10.
In the Ledger field, select a ledger or ledger set.

Your data access set must provide full ledger access to the ledger or ledger set. Full
ledger access means having full read and write access to the ledger and all of its
Click in the Ledger Name field.
11.
Enter the desired information into the Ledger Name field. Enter "Vision Operations
(USA)".
12.

Enter the desired information into the Accounts: Line Number field. Enter "01".
13.
Enter a unique Source account specification from which to move/merge balances. You
can also select your account segment values from the list of values.
14.
Enter the desired information into the Accounts: Source Account field. Enter "01CEO-1550-0000-000".
15.
Enter the Target account specification to which you want to move/merge balances.
You can also select your account segment values from the list of values.
16.
Enter the desired information into the Accounts: Target Account field. Enter "01CEO-7350-0000-000".
17.

or
Press [Alt+u].
18.

or
Press [Alt+u].
19.

or
Press [Alt+Y].
20.
Page 390
You have completed the Submitting a Move/Merge Request procedure.

End of Procedure.
Training Guide
Creating New Accounts with Mass Creation

Use Mass Maintenance's mass creation feature to create new accounts automatically based on
existing accounts. For example, if you add a new cost center to your organization you can use
mass creation to create all the accounts you need based upon
one of your other cost centers.
In this topic, you will create new accounts using the mass creation feature.
Procedure
Step
Action
1.

2.
3.
4.
Page 391
Training Guide
Step
5.
Step
Action
The Mass Maintenance Workbench page enables you to create new accounts using
the mass creation feature.
Action
6.
Click the Mass Creation option.
7.
Enter a Request name and Description for your mass creation.

8.
Enter the desired information into the Request field. Enter "New GL Accounts".
9.
10.
Enter the desired information into the Description field. Enter "January 2008".
11.

Click in the Accounts: Line Number field.
12.
Page 392
Training Guide
Step
Action
13.
Enter a Source account specification to use to model your target accounts. You can
also select your account segment values from the list of values.
14.
Enter the desired information into the Accounts: Source Account field. Enter "03000-1110-1300-140".
15.
Enter the Target account specification for the accounts you want to create. You can
also select your account segment values from the list of values.
16.
Enter the desired information into the Accounts: Target Account field. Enter "01000-1110-0000-000".
17.

or
Press [Alt+u].
18.

or
Press [Alt+Y].
19.

or
Press [Alt+O].
20.
You have completed the Creating New Accounts with Mass Creation procedure.
End of Procedure.
Page 393
Global Consolidation System

Global Consolidation System includes information on the Consolidation Workbench, transferring
subsidiary data to your parent, creating eliminating entries, and purging consolidation audit data.
Use the Consolidation Workbench.
Transfer subsidiary data to your parent.
Create eliminating entries.
Purge consolidation audit data.
Using the Consolidation Workbench

The Consolidation Workbench provides a central point of control for consolidating an unlimited
number of subsidiaries to your parent, while keeping you informed about each subsidiary's
consolidation status. The workbench also monitors subsidiary account balances for any changes
that occur after the subsidiary data has already been transferred to your parent ledger.
In this topic, you will use the consolidation workbench.
Procedure
Training Guide
Step
Action
1.
Begin by navigating to the Find Consolidation Processes page.

2.
3.
4.
5.
6.
The Find Consolidation Processes page enables you to query consolidation and
elimination processes.
Your query results appear in the Consolidation Workbench.
Step
7.
Page 396
Action
Select a parent from the list of values. Your data access set must provide read access to
this parent ledger.
Click in the Parent field.
Training Guide
Step
Action
8.
Enter the desired information into the Parent field. Enter "Vision Operations
(USA)".
9.
Enter or choose a consolidation period from the list of values.

10.
Enter the desired information into the Parent Period field. Enter "Dec-04".
11.

or
Press [Alt+i].
12.
Step
The Consolidation Workbench monitors the activity of all your subsidiaries to

display the status of each process you submit.
Action
13.
14.
Page 397
Training Guide
Step
Action
or
Press [Alt+J].
15.
Step
16.
The Batch page enables you to review or modify the

consolidation journal batch.
Action
or
Press [Alt+J].
17.
Page 398
The Journals page displays the list of journals in the selected batch.
Training Guide
Step
18.
Action
Page 399
Training Guide
Step
19.
Page 400
Action
Training Guide
Step
Action
20.
21.
You have completed the Using the Consolidation Workbench procedure.

End of Procedure.
Transferring Subsidiary Data to Your Parent

You can transfer the balances or transactions to be consolidated from your subsidiary ledger to
your parent. General Ledger accumulates your subsidiary information based on the chart of
accounts mapping and consolidation rules you defined, and stores the consolidation data.
In this topic, you will transfer subsidiary data to your parent ledger.
Procedure
Page 401
Training Guide
Step
Action
1.
Begin by navigating to the Transfer Consolidation Data page.

2.
3.
4.
Click the Consolidation: Transfer: Data link.
5.
The Transfer Consolidation Data page enables you to transfer subsidiary data to the
parent ledger.
Page 402
Training Guide
Step
Action
6.
Select the consolidation definition you want to transfer. The definition must use the
balances consolidation method.
7.
Operations (USD)".
8.
Enter the Amount Type of balances you want to consolidate, such as year-to-date
(YTD) or period-to-date (PTD).
Click in the Amount Type field.
9.
Enter the desired information into the Amount Type field. Enter "YTD".
10.
Enter the subsidiary's accounting Period that you want to consolidate.

11.
Enter the desired information into the Subsidiary: Period field. Enter "Dec-04".
12.
Enter the Standard Period to which you want to consolidate in your parent ledger.
You can consolidate to any period that is open or future enterable.
13.
Enter the desired information into the Parent: Standard Period field. Enter "Adj-05".
Page 403
Training Guide
Step
14.
Action
Click the Transfer button to launch a concurrent process to transfer your subsidiary
data to your parent.
or
Press [Alt+n].
15.

or
Press [Alt+O].
16.
You have completed the Transferring Subsidiary Data to Your Parent procedure.
End of Procedure.
Creating Elimination Entries

You can use General Ledger's standard journal entry functions to create eliminating entries in
your parent ledger.
In this topic, you will enter elimination entries.
Procedure
Page 404
Training Guide
Step
Action
1.
Begin by navigating to the Elimination Set page.

2.
3.
4.
Click the Consolidation: Elimin: Define link.
5.
Define an eliminating entry by first creating an elimination set. Your set can contain a
single elimination entry, or you can group related entries into the same elimination set.
For example, you can logically group all subsidiaries which belong to a particular line
of business.
Use the Elimination Set page to create an elimination set.
Page 405
Training Guide
Step
Action
6.
Select a ledger. You can define eliminations for any ledger that shares the same chart
of accounts as your data access set.
Click in the Ledger/Ledger Set field.
7.
Enter the desired information into the Ledger/Ledger Set field. Enter "Vision
Operations (USA)".
8.
Enter a batch name for your elimination set. This name represents a batch of one or
more elimination journals for a particular ledger.
Click in the Elimination Set field.
9.
Enter the desired information into the Elimination Set field. Enter "Mar 02
Subsidiary Elimination Set".
10.
Select a balancing segment value from the list of values to represent an Elimination
Company. This company is used as the target company when booking elimination
entries. The description of the company is automatically provided.
Click in the Elimination Company field.
11.
Enter the desired information into the Elimination Company field. Enter "95".
12.
The Track Elimination Status option enables you to indicate if you want the
elimination set to be a part of the checklist for determining which eliminations are
completed for the period.
Page 406
Training Guide
Step
Action
13.
Enter effective from and to dates to specify when the elimination set is active.
14.
Enter the desired information into the Effective Dates: From field. Enter "01-Mar2002".
15.
16.
Enter the desired information into the Effective Dates: To field. Enter "31-MAR2002".
Step
Action
17.
Now enter the elimination journals for the elimination set.

Click the Accounts button.
18.
The Elimination Accounts page enables you to enter elimination journals.
19.
Enter a journal name for your elimination entry to uniquely identify an elimination
journal within the elimination batch.
Enter the desired information into the Accounts field. Enter "Operations".
Page 407
Training Guide
Step
Action
20.
The Category is automatically defined as Elimination.
21.
Select a currency from the list of values. You have two choices: the consolidated
parent's ledger currency or STAT. The currency you specify is for both source and
target accounts.
22.
23.
In the Amount Type field, enter the balance type to derive the eliminations from.
Possible values include PTD, QTD, YTD, and PJTD.
24.
Enter the desired information into the Amount Type field. Enter "PTD".
25.
Click in the Accounts: Line Number field.
26.
27.
Specify the source. The source account balance will be fully eliminated into the target
account. For each account segment, select a detail account value, a parent account
value, or leave the segment blank.
28.
Enter the desired information into the Accounts: Source Account field. Enter "03000-1110-1300-140".
29.
Specify a target account for your elimination entry. For each account segment, select a
detail account value or leave the segment blank.
30.
Enter the desired information into the Accounts: Target Account field. Enter "95000-1110-1300-140".
31.
32.
33.
You have completed the Creating Elimination Entries procedure.

End of Procedure.
Purging Consolidation Audit Data

When you run a consolidation in audit mode, General Ledger maintains an audit trail for the
Consolidation Audit Report, the Unmapped Subsidiary Accounts Report, and the Disabled Parent
Accounts Report. After you run these reports, you can purge supporting source data from the
GL_CONSOLIDATION_AUDIT table.
Page 408
Training Guide
Once you purge your consolidation audit data, you can no longer run the consolidation audit
reports. However, you can still review your consolidation journal batch in your parent ledger.
In this topic, you will purge consolidation audit data.
Procedure
Step
Action
1.
Begin by navigating to the Purge Consolidation Audit Data page.

2.
3.
4.
Click the Consolidation: Purge link.
5.
The Purge Consolidation Audit Data page enables you to purge audit data.
Page 409
Training Guide
Step
Action
6.
7.
Operations (USD)".
8.
9.
Enter the desired information into the Period field. Enter "Jan-98".
10.
Click the Purge button.

or
Press [Alt+P].
11.
Page 410
You have completed the Purging Consolidation Audit Data procedure.

End of Procedure.
Multi-Currency
Multi-Currency includes information on managing currencies and currency rates, and using the
Currency Rates Manager.
Define foreign currencies.
Define currency cross rates.
Enter a journal with conversion rounding differences.
Use the Currency Rates Manager.
Defining Foreign Currencies

Use the Currencies page to define non-ISO (International Standards Organization) currencies,
and to enable disable currencies. Oracle Applications has predefined all currencies specified in
ISO standard #4217.
Note: U.S. Dollars (USD) is the only currency that is enabled initially. Therefore, to use a
currency other than U.S. Dollars (USD), you must enable the currency.
In this procedure, you use the Currencies page to define currencies.
Procedure
Training Guide
Step
Action
1.
Begin by navigating to the Currencies page.

2.
3.
4.
Click the Setup: Currencies: Define link.
5.
Use the Currencies page to define a currency.
6.
In the Code Field, you must enter a unique code to represent your currency.
Note: You cannot change a currency code after you enable it, even if you disable the
currency at a later time.
Page 412
Training Guide
Step
Action
7.
Click in the Code field.
8.
Enter the desired information into the Code field. Enter "SDG".
9.
10.
Enter the desired information into the Name field. Enter "Sudanese Pound (Dinar no
longer used)".
11.
12.
Enter the desired information into the Description field. Enter "Sudanese Pound".
13.
In the Issuing Territory field, you can optionally select the name of the Issuing
Territory.
Note: Oracle Applications has predefined the names of countries (per ISO Standard
#3166) that issue standard
currencies.
14.
Click in the Issuing Territory field.
15.
Enter the desired information into the Issuing Territory field. Enter "Sudan".
Page 413
Training Guide
Step
16.
Action
In the Symbol field, you enter the symbol for your currency.
Note: Some Oracle Applications use currency symbols when displaying amounts;
others, such as Oracle General Ledger, do not.
17.
Click in the Symbol field.
18.
Enter the desired information into the Symbol field. Enter "SDG".
19.
The Precision and Extended Precision fields enable you to designate the number of
digits to the right of the decimal point.
The Precision field is used to designate the number of decimal digits used in regular
currency transactions.
The Extended Precision field is used to designate the number of digits to the right of
the decimal point used in calculations for this currency. The extended precision must
be greater than or equal to the standard precision.
20.
21.
The Minimum Accountable Unit field enables you to designate the smallest
denomination used
in this currency.
Note: This unit may not correspond to the precision.
22.
Click in the Minimum Accountable Unit field.
23.
Enter the desired information into the Minimum Accountable Unit field. Enter ".1".
24.
25.
Click in the From field.
26.
Enter the desired information into the From field. Enter "01-Jan-2007".
27.
28.
You have completed the Defining Currencies procedure.

End of Procedure.
Defining Currency Cross Rates

You use the Currency Rates Manager page to automatically assign a currency rate when you do
any of the of the following:
Convert foreign currency journal amounts to your ledger currency equivalents
Run Revaluation
Page 414
Training Guide
Run Translation or Re-measurement
In this procedure, you will use the Currency Rates Manager page to defining a currency cross
rate.
Procedure
Step
Action
1.
Begin by navigating to the Currency Rates Manager page.

2.
3.
4.
Click the Rate Types link.
Page 415
Training Guide
Step
5.
Action
The Currency Rates Manager page enables you set up currency rate types, as well as
enter daily conversion rates for specific combinations of foreign currency, date, and
conversion rate type. When you enter a foreign currency journal, Oracle General
Ledger automatically displays the predefined exchange rate based on the currency, rate
type (unless you are using the User rate type), and conversion date you enter.
Note: If you want to enter different daily rates for the same combination of fromcurrency, to-currency, and conversion date, you must define separate conversion rate
types.
Step
Action
6.
Click the Create Rate Type button.
7.
You enter a conversion rate type in the Rate Type field.

The rate type is a parameter that associates contra currencies with the pivot currency.
8.
Click in the Rate Type field.
9.
Enter the desired information into the Rate Type field. Enter "UPK Rate".
Page 416
Training Guide
Step
Action
10.
11.
Enter the desired information into the Description field. Enter "UPK Private Rate".
12.
Cross rates are calculated conversion rates based on defined currency rate
relationships. The system will calculate cross rates based on the cross rate rule you
define.
A cross rate rule is associated with a conversion rate type and consists of a rate type,
pivot currency, and contra currencies.
13.
The Pivot Currency field is the central currency that interacts with contra currencies.
14.
Click in the Pivot Currency field.
15.
Enter the desired information into the Pivot Currency field. Enter "CAD".
16.
Click the Add Another Row button.
17.
You use the Contra Currencies field to enter the currencies that have a rate
relationship with the pivot currency.
18.
Enter the desired information into the Contra Currency field. Enter "USD".
19.
Click the Add Another Row button.
20.
Click in the Contra Currency field.
21.
Enter the desired information into the Contra Currency field. Enter "GBP".
22.
23.
You have completed the Defining Currency Cross Rates procedure.

End of Procedure.
Entering a Journal with Conversion Rounding Differences

Conversion rounding refers to the currency amounts that are converted and accounted for using
the same rounding rules used throughout Oracle Applications products. The reporting currency
also considers several factors that are a part of all the currencies predefined in Oracle
Applications, including the following:
Currency Precision: the number of digits to the right of the decimal point used in regular
currency transactions.
Extended Precision: the number of digits to the right of the decimal point used in calculations
for the currency.
Minimum Accountable Unit: the smallest denomination used in the currency. Note: This might
not correspond to the precision.
Page 417
Training Guide
In this procedure, you will enter a foreign currency journal entry in the Enter Journals page that
requires conversion rounding.
Procedure
Step
Action
1.

2.
3.
Page 418
Training Guide
Step
4.
Action
or
Press [Alt+J].
5.
Use the Journals page to enter journal transactions.
6.
When a standard foreign currency journal is created in Oracle General Ledger, the
conversion to the ledger currency or reporting currency may result in rounding
differences (the difference between the debit and credit amounts).
There are two methods in which rounding differences are handled in Oracle General
Ledger when a standard foreign currency journal is created:
If you have not specified a rounding imbalances account in the source ledger, the
rounding difference is posted to the journal line with the largest amount.
If you have specified a rounding imbalances account, the rounding difference is
posted to the rounding imbalances account.
Page 419
Training Guide
Step
Action
7.
Enter the desired information into the Journal field. Enter "Adjustment".
8.
9.
Enter the desired information into the Description field. Enter "Journal with
Rounding Differences".
10.
11.
Enter the desired information into the Conversion: Currency field. Enter "CAD".
12.
Click in the Conversion: Type field.
13.
Enter the desired information into the Conversion: Type field. Enter "User".
14.
Click in the Conversion: Rate field.
15.
Enter the desired information into the Conversion: Rate field. Enter ".97".
16.
17.
18.
19.
Page 420
Training Guide
Step
Action
20.
21.
In the Debit field, you will enter the debit amount in a single entry.
22.
Enter the desired information into the Entered: Debit field. Enter "51.12".
23.
24.
You will split the credit entry across two accounts.
25.
26.
27.
28.
29.
30.
31.
Enter the desired information into the Credit field. Enter ".85".
32.
33.
Notice that the credits equal the debits in the CAD currency. However, the US
conversion shows a one cent rounding difference.
34.

or
Press [Alt+Y].
35.

or
Press [Alt+P].
36.

or
Press [Alt+O].
37.
Page 421
Training Guide
Step
Action
38.
39.
Enter the desired information into the Journal field. Enter "Adjustment".
40.

or
Press [Alt+i].
Page 422
Training Guide
Step
Action
41.
42.
After posting the journal and retrieving it for review, notice that the system
automatically accounted for the rounding error by crediting the adjustment account
one cent.
43.
You have completed the Entering a Journal with Conversion Rounding Differences
procedure.
End of Procedure.
Using the Currency Rates Manager

The Currency Rates Manager enables you to manage all of your currency rate information in one
place. You can enter Daily Rates, upload Daily Rates or Historical Rates from a spreadsheet to
Oracle General Ledger, download Historical Rates to a spreadsheet for a review only or update
and modify the Historical Rates, you can Review Period Rates and historical rates using a web
interface, and create Cross Rates that are calculated conversion rates based on defined currency
rate relationships.
In this topic, you will create daily rates using the Currency Rates Manager page.
Page 423
Training Guide
Procedure
Step
Action
1.
Begin by navigating to the Currency Rates Manager page.

2.
3.
4.
Click the Daily Rates link.
5.
In the Currency Rates Manager page, select the Daily Rates tab to perform foreign
currency journal conversions, revaluation, and translation or remeasurement.
You can maintain daily conversion rates between any two currencies that are enabled
in your applications instance. In addition, you can enter a single exchange rate for a
range of dates in the Enter Rates By Date Range window. The date range can span
multiple days or periods.
6.
Page 424
In the From Currency field, enter the currency from which you want to convert using
the rates you enter.
Training Guide
Step
Action
7.
Click in the From Currency field.
8.
Enter the desired information into the From Currency field. Enter "SDG".
9.
In the To Currency field, enter the currency to which you want to convert.
Note: If you enter the same currency that you entered in the From Currency field,
you will receive an error.
10.
Click in the To Currency field.
11.
Enter the desired information into the To Currency field. Enter "USD".
12.
In the Start Date and End Date fields, enter the dates to span your desired date range.
13.
Click in the Start Date field.
14.
Enter the desired information into the Start Date field. Enter "01-Jan-2007".
15.
Click in the End Date field.
16.
Enter the desired information into the End Date field. Enter "01-Jan-2007".
Page 425
Training Guide
Step
Action
17.
18.
Click the Home link.
19.
To create your daily rates, you will navigate back to the Currency Rates Manager
page, select the Daily Rates tab, and then access the Create Daily Rates page.
Step
Action
20.
21.
Click the Daily Rates link.
Page 426
Training Guide
Step
Action
22.
Click the Create Daily Rates button.
23.
In Create Daily Rates, enter the currencies you specified in the From Currency and
To Currency fields.
24.
Enter the desired information into the From Currency field. Enter "SDG".
25.
Click in the To Currency field.
26.
Enter the desired information into the To Currency field. Enter "USD".
27.
Click in the Start Date field.
28.
Enter the desired information into the Start Date field. Enter "31-Jan-2007".
29.
Click in the End Date field.
30.
Enter the desired information into the End Date field. Enter "31-Jan-2007".
31.
To create your daily rates, select Daily Rate in the Rate Type field.
32.
Click the Rate Type list.
33.
Click the Daily Rate list item.
Page 427
Training Guide
Step
Action
34.
Click in the Rate field.
35.
Enter the desired information into the Rate field. Enter "25".
36.
Step
37.
Page 428
Action
Click the Home link.
Training Guide
Step
Action
38.
To view the status of your request, navigate to Other and click the Requests link.
39.
Click the Other: Requests link.
40.
Use the Find Requests page to query for the Request ID.
Page 429
Training Guide
Step
Action
41.
42.
43.
44.

or
Press [Alt+i].
45.
Page 430
You have completed creating daily rates using the Currency Rates Manager page.
End of Procedure.
Journal or Subledger Level Reporting Currencies

Journal or Subledger-Level Reporting Currencies includes information on entering and reporting
currencies.
Enter reporting currencies.
Use reporting currencies.
Entering Reporting Currencies

Reporting Currencies are integrated with ledgers. You specify the reporting currency as a part of
the ledger with which you are working.
If you use Reporting Currencies, (Journal or Subledger Level), when you post the original
journals in your source ledger, General Ledger automatically generates journals in your reporting
currencies where the entered currency amounts have been converted to the reporting currency
amounts.
If budgetary control is enabled, all journals in a batch must be entered for the same ledger. When
the budgetary control batch is posted, however, posting may generate additional journals for
reporting currencies within the same batch.
In this topic, you will enter reporting currencies.
Procedure
Training Guide
Step
Action
1.
Begin by navigating to the Currencies page.

2.
3.
4.
Click the Setup: Currencies: Define link.
5.
Use the Currencies page to define non-ISO(International Standards Organization)

currencies, and to enable and disable currencies.
Oracle Applications has predefined all currencies specified in ISO standard #4217.
Page 432
Training Guide
Step
Action
6.
7.
Enter a unique Code to represent your currency. You cannot change a currency code
after you enable the currency, even if you disable that currency at a later time.
Enter the desired information into the Code field. Enter "CAN2".
8.
9.
Enter the desired information into the Name field. Enter "Canadian currency 2008".
10.
11.
Enter the desired information into the Description field. Enter "To be used after 01Jun-2008".
12.
Click in the Issuing Territory field.
13.
Enter the desired information into the Issuing Territory field. Enter "Canada".
14.
15.
You have entered reporting currencies.

End of Procedure.
Page 433
Training Guide
Using Reporting Currencies

Reporting Currencies are integrated with ledgers. You specify the reporting currency as a part of
the ledger with which you are working. Reporting currency is flexible. You can maintain
additional currency representations at three different levels:
Balance level.
Journal level.
Subledger level.
You can use the Reporting Currencies for:
Entering Data into Reporting Currencies.
Performing Standard General Ledger Activities.
Completing Reporting Currencies.
You should be cautious about performing any activity other than reporting when you are using a
reporting currency. This is especially true of entering or importing new journals into your
reporting currency, since journals are only converted and replicated from your ledger to your
reporting currencies - not the other way around.
In this topic, you will enter the data in the reporting currency.
Procedure
Page 434
Training Guide
Step
Action
1.
Begin by navigating to the Accounting Setups page.

2.
3.
4.
5.
Use the Accounting Setups page to define a new ledger, or search for an existing
ledger.
Step
Action
6.
Click the Search by list.
7.
Click the Legal Entity list item.
8.
Click in the Search criteria field.
Page 435
Training Guide
Step
Action
9.
Enter the desired information into the Search criteria field. Enter "Northlake Store".
10.
11.
Click the Update Accounting Options button.
12.
Use the Update Accounting Options page to update the accounting information in the
ledger.
Step
Action
13.
Click the Update button.
14.
Use the Update Reporting Currencies page to update the reporting currency
information.
Page 436
Training Guide
Step
Action
15.
Click the Add Reporting Currency button.
16.
Use the Add Reporting Currency page to enter the reporting currency information.
Page 437
Training Guide
Step
Action
17.
Click the Currency Conversion Level list.
18.
Click the Subledger list item.
Page 438
Training Guide
Step
19.
Action
Page 439
Training Guide
Step
20.
Page 440
Action
Enter the desired information into the Currency field. Enter "ANY".
Training Guide
Step
21.
Action
Click in the Reporting Currency Name field.
Page 441
Training Guide
Step
22.
Page 442
Action
Enter the desired information into the Reporting Currency Name field. Enter
"2008Additions".
Training Guide
Step
23.
Action
Click in the Short Name field.
Page 443
Training Guide
Step
24.
Page 444
Action
Enter the desired information into the Short Name field. Enter "2008Add".
Training Guide
Step
25.
Action
Click in the Rounding Differences Tracking Account field.
Page 445
Training Guide
Step
26.
Page 446
Action
If you enable Rounding Differences Tracking by assigning a Rounding Differences
Tracking Account to your ledger, rounding imbalances are automatically balanced
against the account you specified.
Enter the desired information into the Rounding Differences Tracking Account field.
Enter "01-000-1140-0000-000".
Training Guide
Step
Action
27.
Click in the Default Rate Type field.
28.
Conversion rate types are used to convert transactions once the Reporting Currencies
option is enabled.
Enter the desired information into the Default Rate Type field. Enter "Corporate".
Page 447
Training Guide
Step
Action
29.
30.
You have entered the data in the reporting currency.

End of Procedure.
Page 448
Using the Account Hierarchy Manager

Using the Account Hierarchy includes information on starting the Account Hierarchy Manager,
displaying multiple hierarchies, adding or changing account hierarchies, child values, and rollup
groups.
Start the Account Hierarchy Manager.
Display multiple hierarchies.
Add or change account hierarchies.
Add or change child values.
Add or change rollup groups.
Starting the Account Hierarchy Manager

The Account Hierarchy Manager page helps you to
graphically create, maintain, and review account structure hierarchies
define new parent and child segment values, as well as change parent/child dependencies
create new rollup groups from the Account Hierarchy Manager and have your changes reflected
automatically in both the Key Segment Values and Rollup Groups pages.
The Account Hierarchy Manager has security rules that enable you to control:
Read only or read/write access
Access to hierarchies, segment values, and charts of accounts.
In this topic, you will start the account hierarchy manager.
Procedure
Training Guide
Step
Action
1.
Begin by navigating to the Account Hierarchy Manager page.

2.
3.
4.
Click the Setup: Accounts: Manager link.
Page 450
Training Guide
Step
Action
5.
6.
The Account Hierarchy Manager page enables you to define a new segment value
by entering attributes for a new child value, parent and child relationships, including
multi-level hierarchies, and facilitates reporting and analysis.
You can also carefully plan your hierarchies. When you create and save parent and
child segment values, they become permanent.
7.
The Chart of Accounts - Segments represents an individual segment of a particular

chart of accounts structure.
Click an entry in the Chart of Accounts - Segments tree control.
8.
You have completed Starting the Account Hierarchy Manager procedure.

End of Procedure.
Displaying Multiple Hierarchies

Displaying Multiple Hierarchies helps you to view multilevel hierarchy structure and facilitates
reporting and analysis.
In this topic, you will display multiple hierarchies.
Page 451
Training Guide
Procedure
Step
Action
1.

2.
3.
4.
Page 452
Training Guide
Step
Action
5.
Click the No button.
6.
Use the Account Hierarchy Manager [Read-Only] page to display multiple

heirarchies. It has security rules that enable you to control access to read only or
read/write and access to hierarchies.
Page 453
Training Guide
Step
7.
Page 454
Action
The Chart of Accounts - Segment represents an individual segment of a particular
Training Guide
Step
8.
Action
Click an entry in the Communications Accounting Flex tree control.
Page 455
Training Guide
Step
9.
Page 456
Action
Click an entry in the Corporate Accounting Flex tree control.
Training Guide
Step
10.
Action
Click the Company option.
Page 457
Training Guide
Step
11.
Page 458
Action
Click the Children tab.
Training Guide
Step
12.
Action
Page 459
Training Guide
Step
13.
Page 460
Action
Enter the desired information into the From field. Enter "Company".
Training Guide
Step
14.
Action
Page 461
Training Guide
Step
Action
15.
Enter the desired information into the To field. Enter "Company".
16.
You have completed Displaying Multiple Hierarchies.

End of Procedure.
Adding or Changing Rollup Groups

The Rollup Group is used to summarize budget, actual, and encumbrance amounts for each
department and to roll up these amounts to create a division amount.
Adding or Changing Rollup Groups helps you to add or change rollup groups.
In this topic, you will add or change rollup groups.
Procedure
Page 462
Training Guide
Step
Action
1.

2.
3.
4.
Page 463
Training Guide
Step
Action
5.
6.
The Account Hierarchy Manager page enables you to add or change a rollup group.
Page 464
Training Guide
Step
7.
Action
Page 465
Training Guide
Step
8.
Page 466
Action
Click an entry in the Operations Accounting Flex tree control.
Training Guide
Step
9.
Action
Click the Edit menu.
Page 467
Training Guide
Step
Action
10.
Click the Rollup Groups menu.
11.
Use the Rollup Groups page to create new rollup groups. You can have those changes
reflected automatically in both the Key Segment Values and Rollup Groups pages.
Page 468
Training Guide
Step
Action
12.
Click the New... button.
13.
Use the Rollup Group page to add a new rollup group.
Page 469
Training Guide
Step
14.
Page 470
Action
Enter the desired information into the Name field. Enter "Training".
Training Guide
Step
15.
Action
Page 471
Training Guide
Step
16.
Page 472
Action
Enter the desired information into the Description field. Enter "Training Purposes".
Training Guide
Step
17.
Action
Page 473
Training Guide
Step
Action
18.
19.
You have completed Adding or Changing Rollup Groups procedure.

End of Procedure.
Adding or Changing Parent Hierarchies

The Account Hierarchy Manager helps you to define new parent segment values, parent/child
relationships, including multilevel hierarchies, and facilitates reporting and analysis. You can also
carefully plan your hierarchies. When you create and save Parent and Child segment values, they
become permanent.
Adding or Changing Parent Hierarchies helps you to add or change parent hierarchies.
In this topic, you will add or change parent hierarchies.
Procedure
Page 474
Training Guide
Step
Action
1.

2.
3.
4.
Page 475
Training Guide
Step
Action
5.
6.
Use the Account Hierarchy Manager page

to define new parent segment values, as well as change parent and child dependencies.
Page 476
Training Guide
Step
7.
Action
Page 477
Training Guide
Step
8.
Page 478
Action
Training Guide
Step
9.
Action
Page 479
Training Guide
Step
10.
Page 480
Action
Training Guide
Step
11.
Action
Page 481
Training Guide
Step
12.
Page 482
Action
Training Guide
Step
13.
Action
Page 483
Training Guide
Step
14.
Page 484
Action
Click the First button.
Training Guide
Step
15.
Action
Click the Edit menu.
Page 485
Training Guide
Step
Action
16.
Click the New Parent menu.
17.
Use the Parent Attributes page to enter attributes for a new parent.
Page 486
Training Guide
Step
18.
Action
Click in the Value field.
Page 487
Training Guide
Step
19.
Page 488
Action
Enter the desired information into the Value field. Enter "10".
Training Guide
Step
20.
Action
Page 489
Training Guide
Step
21.
Page 490
Action
Enter the desired information into the Description field. Enter "Training".
Training Guide
Step
22.
Action
Page 491
Training Guide
Step
23.
Page 492
Action
Enter the desired information into the From field. Enter "01-01-2008".
Training Guide
Step
24.
Action
Page 493
Training Guide
Step
25.
Page 494
Action
Enter the desired information into the To field. Enter "05-31-2008".
Training Guide
Step
Action
26.
27.
You have completed Adding or Changing Parent Hierarchies procedure.

End of Procedure.
Adding or Changing Child Values

Adding or Changing Child Values enables you to define a new segment value by entering
attributes for a new child value. The new value must comply with the defined format of the
segment's value set. A child represents a child segment value.
In this topic, you will add or change child values.
Procedure
Page 495
Training Guide
Step
Action
1.

2.
3.
4.
Page 496
Training Guide
Step
Action
5.
6.
The Account Hierarchy Manager page enables you to define a new segment value
by entering attributes for a new child value, parent and child relationships, including
multi-level hierarchies, and facilitates reporting and analysis.
Page 497
Training Guide
Step
7.
Page 498
Action
The Chart of Accounts - Segment represents an individual segment of a particular
Training Guide
Step
8.
Action
Page 499
Training Guide
Step
9.
Page 500
Action
Click the Children tab.
Training Guide
Step
10.
Action
Page 501
Training Guide
Step
11.
Page 502
Action
Training Guide
Step
12.
Action
Page 503
Training Guide
Step
13.
Page 504
Action
Training Guide
Step
14.
Action
Page 505
Training Guide
Step
15.
Page 506
Action
Click the First button.
Training Guide
Step
16.
Action
Click the 10 [Training] list item.
Page 507
Training Guide
Step
Action
17.
Click the New Child button.
18.
Use the Child Attributes page to enter a new segment value for a new child.
Note: Once you create and save a new child segment value, you cannot delete it.
Page 508
Training Guide
Step
19.
Action
Page 509
Training Guide
Step
20.
Page 510
Action
Training Guide
Step
21.
Action
Enter the desired information into the Description field. Enter "Training Revenue".
Page 511
Training Guide
Step
22.
Page 512
Action
Training Guide
Step
23.
Action
Enter the desired information into the From field. Enter "01-01-2008".
Page 513
Training Guide
Step
24.
Page 514
Action
Training Guide
Step
25.
Action
Enter the desired information into the To field. Enter "05-31-2008".
Page 515
Training Guide
Step
Action
26.
27.
You have completed Adding or Changing Child Values procedure.

End of Procedure.
Page 516
Basic General Ledger Setup

Basic General Ledger Setup includes information on defining value sets, accounting key flexfield
structures, key flexfield values, defining accounting calendar and ledger.
Define general ledger value sets.
Create a responsibility for the controller.
Create a security rule.
Define accounting key flexfield structures.
Enter values for key flexfields.
Use the Account Hierarchy Editor.
Define an accounting calendar.
Define a ledger.
Open an accounting period.
Set up journal categories and sources.
Set up suspense accounts.
Enter unbalanced journals.
Defining General Ledger Value Sets

Values, value sets and validation tables are used as important components of key flexfields,
descriptive flexfields, and Standard Request Submissions.
You define your value sets first, either before or while you define your flexfield segment
structures.
In this topic, you will define General Ledger value sets using the Value Sets page.
Procedure
Training Guide
Step
Action
1.
Begin by navigating to the Value Sets page.

Click the Vertical scrollbar.
2.
3.
Click the Flexfields: Validation: Sets link.
4.
Use the Value Sets page to enter a value set name and a description for the value set.
The value sets you define appear in the lists of values when you define flexfield
segments using the Key Flexfield Segments page.
Page 518
Training Guide
Step
Action
5.
Click in the Value Set Name field.
6.
Enter the desired information into the Value Set Name field. Enter
"ABC_Company".
7.
Enter the desired information into the Description field. Enter "ABC Company".
8.
The choices in the Format Type field for the format of your segment values include:
Char
Date
DateTime
Number
Standard Date
Standard DateTime
Time
9.
Enter formatting information appropriate to your format type, including information

such as whether your values should include numbers only and whether they must fall
within a certain range.
You cannot use the Numbers Only or the Right-Justify and Zero-fill option with
translatable value sets.
10.
Click the Uppercase Only (A-Z) option.
Page 519
Training Guide
Step
Action
11.
Click the Right-justify and Zero-fill Numbers (0001) option.
12.
The maximum size for Translatable Independent and Translatable Dependent value set
values is 150.
13.
Click in the Maximum Size field.
14.
Enter the desired information into the Maximum Size field. Enter "2".
15.
16.
Once you save your changes, you can define another value set using the New button.
17.
Click in the Value Set Name field.
18.
Enter the desired information into the Value Set Name field. Enter
"ABC_Department".
19.
20.
Enter the desired information into the Description field. Enter "ABC Department".
21.
Click the Uppercase Only (A-Z) option.
22.
Click the Right-justify and Zero-fill Numbers (0001) option.
23.
Click in the Maximum Size field.
24.
Enter the desired information into the Maximum Size field. Enter "3".
25.
26.
You have completed defining General Ledger value sets using the Value Sets page.
End of Procedure.
Creating a Responsibility for the Controller

A Responsibility is a level of authority in Oracle Applications that lets users access only those
Oracle Applications functions and data appropriate to their role in an organization. Each
responsibility allows access to a specific application or applications, a ledger, a restricted list of
pages, a restricted list of functions, and reports in a specific application.
These responsibilities help you provide the appropriate level of access to your users' need to
perform inquiry and reporting activities in your reporting currencies
perform specific processes, such as run depreciation, post/transfer/interface to General Ledger,
and run revaluation
Page 520
Training Guide
In this topic, you will create a responsibility for the Controller.
Procedure
Step
Action
1.
Begin by navigating to the Responsibilities page.

2.
Click the System Administrator link.
3.
4.
Click the Security:Responsibility: Define link.
5.
Use the Responsibilities page to create a responsibility for the Controller.

This responsibility helps in managing data security, which includes setting up
responsibilities to allow access to a specific set of business data and complete a
specific set of transactions, and assigning individual users to these responsibilities.
Page 521
Training Guide
Step
Action
6.
Click in the Responsibility Name field.
7.
Enter the desired information into the Responsibility Name field. Enter "GL Training
Super User".
8.
Click in the Application field.
9.
Enter the desired information into the Application field. Enter "General Ledger".
10.
Click in the Responsibility Key field.
11.
Enter the desired information into the Responsibility Key field. Enter "GL Training".
12.
Enter the details in the Data Group region.

A data group defines the mapping between Oracle Applications products and Oracle
database IDs.
A data group determines which Oracle database accounts to which a
responsibility's forms, concurrent programs, and reports are connected.
Page 522
Training Guide
Step
Action
13.
Click in the Data Group: Name field.
14.
Enter the desired information into the Data Group: Name field. Enter "Standard".
15.
Click in the Data Group: Application field.
16.
Enter the desired information into the Data Group: Application field. Enter "General
Ledger".
17.
Click in the Menu field.
18.
Enter the desired information into the Menu field. Enter "GL_SUPERUSER".
19.
Use the Request Group region to assign a request to a responsibility.
Step
20.
Action
Click in the Request Group: Name field.
Page 523
Training Guide
Step
Action
21.
Enter the desired information into the Request Group: Name field. Enter "GL
Concurrent Program Group".
22.
Click in the Request Group: Application field.
23.
24.
25.
You have completed creating a responsibility for the Controller procedure.

End of Procedure.
Creating a Security Rule

The Define Security Rules page helps you to define security rules to restrict user access to
certain account segment values. You can also define security rules to control what financial
information specific users can print when they run Financial Statement Generator reports.
Security rules do not deny the current user access to any of the individual segments used in the
account.
In this topic, you will define security rules.
Page 524
Training Guide
Procedure
Step
Action
1.
Begin by navigating to the Define Security Rules page.

2.
3.
4.
Click the Setup: Security: Define link.
5.
Use the Find Value Set page to identify the value set to which your values belong.
You can identify values by your value set, the flexfield segment, or concurrent
program parameter that uses the value set.
Page 525
Training Guide
Step
Action
6.
7.
Enter the desired information into the Name field. Enter "DEPARTMENT CA".
Page 526
Training Guide
Step
8.
Action
or
Press [S].
9.
Use the Define Security Rules page to define the security rules for ranges of flexfield
and report parameter values.
Page 527
Training Guide
Step
Action
10.
11.
12.
13.
Enter the desired information into the Description field. Enter "Department CA
restriction rule".
14.
Click in the Message field.
15.
The message that you enter here appears automatically whenever a user enters a
segment value that violates your security rule.
Enter the desired information into the Message field. Enter "Department CA is not
valid for this responsibility".
16.
Page 528
Training Guide
Step
17.
Action
Use the Security Rule Elements region to define a security rule element by
specifying a value range that includes both a low and high value for your segment.
A security rule element applies to all segment values included in the value range
you specify. Identify each security rule element as either Include or Exclude, where
Include includes all values in the specified range, and Exclude excludes all values
in the specified range.
Every security rule must have at least one Include rule element, since a security
rule automatically excludes all values unless you specifically include them.
Note: Exclude rule elements override Include rule elements.
You should always include any default values you use in your segments or
dependent value sets. If the default value is secured, the flexfield window erases
it from the segment as the window opens, and the user must enter a value manually.
If you want to specify a single value to include or exclude, enter the same value in
both the Low and High fields.
18.
Click the Type list.
Page 529
Training Guide
Step
19.
Step
Action
Click the Include list item.
Action
20.
21.
Enter the desired information into the From field. Enter "000".
22.
23.
Enter the desired information into the To field. Enter "ZZZ".
24.
Click the Line button.
25.
Click the Type list.
Page 530
Training Guide
Step
26.
Action
Click the Exclude list item.
Page 531
Training Guide
Step
Action
27.
28.
Enter the desired information into the From field. Enter "1000".
29.
30.
Enter the desired information into the To field. Enter "1000".
31.
32.
You have completed Creating a Security Rule procedure.

End of Procedure.
Defining Accounting Key Flexfield Structures

Key flexfields enable you to define additional information you want to record in existing fields.
The Key Flexfield Segments page is used to define key flexfields.
You will use it to define descriptive information and validation information for each segment.
You will also determine the appearance of your key flexfield window, including the size of the
window, the number and order of the segments, and the segment descriptions and default values.
Page 532
Training Guide
In this topic, you will define accounting key flexfield structures using the Key Flexfields
Segments page.
Procedure
Step
Action
1.
Begin by navigating to the Key Flexfields Segments page.

2.
3.
Click the Flexfields:Key: Segments link.
4.
Use the Key Flexfield Segments page to define key flexfields. You cannot create a
new flexfield or change the name of an existing flexfield using this page.
You will begin in the Query mode and select the application name in the Application
field.
Page 533
Training Guide
Step
Action
5.
In the Key Flexfields Segments page, enter the Query mode.

Press [F11].
6.
Click in the Application field.
7.
Enter the desired information into the Application field. Enter "General Ledger".
8.
Execute the query.

Press [Ctrl+F11].
9.
The Code for a structure is a developer key and is used by loader programs. The value
you specify for the code will default into the title field.
10.
11.
For those application flexfields that support more than one structure, you can create a
new structure for your flexfield by inserting a row.
You can insert a row using the New button.
12.
13.
Enter the desired information into the Code field. Enter "01Vision_Accounting
Flexfield".
Page 534
Training Guide
Step
Action
14.
The title automatically defaults to the value you entered in the Code field.
15.
16.
Enter the desired information into the Description field. Enter "Vision Account
Flexfield".
17.
Selecting the Cross Validate Segments checkbox enables you to assign cross
validation rules to your flexfield structure.
Click the Cross-Validate Segments option.
18.
Click the Segments button to open the Segments Summary page where you define
your flexfield segments.
19.
Click the Segments button.

or
Press [Alt+m].
20.
Use the Segments Summary page to define your flexfield segments.

Each flexfield contains a number of segments which function as separate fields. When
a user clicks in a flexfield, a window opens displaying the segments that you have
defined.
For each segment, you can define:
Its prompt
The type of data it can contain
The values a user can enter
Page 535
Training Guide
Step
Action
21.
Click in the Number field.
22.
Enter the desired information into the Number field. Enter "1".
23.
24.
Enter the desired information into the Name field. Enter "Company".
25.
The name you entered in the Name column automatically appears. You can update the
prompt or leave as is.
Click in the Window Prompt field.
26.
Click in the Column field.
27.
Enter the desired information into the Column field. Enter "SEGMENT1".
28.
Click in the Value Set field.
29.
Enter the desired information into the Value Set field. Enter "ABC_Company".
30.
31.
Enter the desired information into the Number field. Enter "2".
Page 536
Training Guide
Step
Action
32.
33.
Enter the desired information into the Name field. Enter "Department".
34.
The name you entered in the Name column automatically appears. You can update the
prompt or leave as is.
Click in the Window Prompt field.
35.
Enter the desired information into the Column field. Enter "SEGMENT2".
36.
Click in the Value Set field.
37.
Enter the desired information into the Value Set field. Enter "ABC_Department".
38.
39.
This warning message indicates that the list of values prompt is longer than your
segment size. Click OK to proceed through this message. See the Oracle General
Ledger User's Guide for more information about this message.
or
Press [Alt+O].
40.
41.
Once you define your flexfield structure, access the Segments page to define the
segments by clicking the Open button.
42.

or
Press [Alt+O].
43.
Use the Segments page to define segments for your flexfield.

The page title includes the current flexfield's name.
If your flexfield definition is frozen (the Freeze Flexfield Definition check box is
checked), this page becomes display-only.
You can define as many segments as there are defined segment columns in your
flexfield table. You can create a new segment for your flexfield by inserting a row.
Page 537
Training Guide
Step
Action
44.
45.
Enter the desired information into the Description field. Enter "Company".
46.
Click the Flexfield Qualifiers button.

or
Press [Alt+Q].
47.
Use the Flexfield Qualifiers page to apply flexfield qualifiers to your key flexfield
segments.
Note: The page title includes the current flexfield and segment names.
For each qualifier, indicate whether it is enabled for your key flexfield segment.
Since you can set up your key flexfields in any way you prefer, Oracle Applications
products use flexfield qualifiers to identify certain segments used for specific
purposes. You should consult Help for your key flexfield to determine whether your
key flexfield uses qualifiers and what purposes they serve.
Page 538
Training Guide
Step
Action
48.
Enable the flexfield qualifiers you need. In this example, only the Balancing Segment
Qualifier is selected.
Click the Enabled option.
49.
50.
When you close the Flexfield Qualifiers page, the Forms page displays a prompt
asking you to save the changes you have made.
Page 539
Training Guide
Step
51.
Action
or
Press [Alt+Y].
Page 540
Training Guide
Step
Action
52.
53.
Navigate back to the Segments Summary page and select the second segment.
Repeat the same steps for the second segment.
Click the Open button to access the Segments page to define segments.
Page 541
Training Guide
Step
Action
54.
55.

or
Press [Alt+O].
Page 542
Training Guide
Step
Action
56.
57.
Enter the desired information into the Description field. Enter "Department".
58.
Click the Flexfield Qualifiers button.

or
Press [Alt+Q].
Page 543
Training Guide
Step
Action
59.
Enable the Cost Center segment.

60.
Enable the Management Segment option.

61.
Page 544
Training Guide
Step
Action
62.
63.
Page 545
Training Guide
Step
Action
64.
65.
You have completed defining the accounting key flexfield structures using the Key
Flexfields Segments page.
End of Procedure.
Entering Values for Key Flexfields

You need to define at least one valid value for each validated segment before you can use a
flexfield.
These validated segments provide users with a list of predefined valid segment values, and have a
validation type of Independent,Dependent, Translatable Independent, Translatable Dependent, or
Table.
Following are the prerequisites before you enter values for a key flexfield:
Use the Value Set page to define your independent value sets, any dependent value sets that
depend on them, and any table-validated value sets your flexfield needs.
Use the Key Flexfield Segments page to define your flexfield structure or the Descriptive
Flexfield Segments page to define your flexfield structure and segments
In this topic, you will enter values for key flexfields using the Segments Value page.
Page 546
Training Guide
Procedure
Step
Action
1.
Begin by navigating to the Segment Values page.

2.
3.
Click the Flexfields: Key: Values link.
4.
Use the Find Key Flexfield Segment page to find values according to the following
selection criteria:
Value Set
Key Flexfield
Descriptive Flexfield
Concurrent Program
Page 547
Training Guide
Step
Action
5.
Click the Value Set option.
6.
7.
Enter the desired information into the Name field. Enter "ABC_Company".
8.

or
Press [Alt+i].
9.
Use the Segments Value page to define values for a key

or descriptive flexfield segment or report parameter.
You should use this page to define values that belong to Independent, Dependent,
Translatable Independent, Translatable Dependent, or Table value sets.
You can define new segment values, specify value descriptions for your values, and
enable or disable existing values as well.
10.
Page 548
Select the Values, Effective tab to enter the values and the description.
Training Guide
Step
Action
11.
12.
13.
The Translated Value is derived from the Value field, and automatically appears when
you click in the Description field.
14.
Enter the desired information into the Description field. Enter "Corporate
Headquarters".
15.
Click the Values, Hierarchy, Qualifiers tab.
16.
Click the Values, Hierarchy, Qualifiers tab to enter the segment qualifiers.
Some key flexfields use segment qualifiers to hold extra information about individual
key segment values.
For example, the Accounting Flexfield uses segment qualifiers to determine the
account type of an account value, or whether detail budgeting and detail posting are
allowed for an Accounting Flexfield combination containing a given value.
17.
Click in the Qualifiers field.
Page 549
Training Guide
Step
18.
Action
Segment qualifiers contain information about a value rather than the segment that uses
the value.
If you are defining values for any value set that is used by a key flexfield that uses
segment qualifiers, the Segment Qualifiers page appears prompting you for this
information.
If you share this same value set with additional flexfields, such as a descriptive
flexfield, the Segment Qualifiers page appears regardless of how you identified your
value set in this page.
19.
The default values are Yes for budgeting and posting.

or
Press [Alt+O].
20.
Use the Values, Effective tab to enter another value.
21.
Click the Values, Effective tab.
22.
23.
24.
25.
Enter the desired information into the Description field. Enter "US Operations".
26.
27.
28.

or
Press [Alt+O].
29.
Click the Values, Effective tab.
30.
31.
32.
Enter the desired information into the Description field. Enter "Europe".
33.
Page 550
Training Guide
Step
Action
34.
35.

or
Press [Alt+O].
36.
37.
You have completed entering values for key flexfields using the Segments Value
page.
End of Procedure.
Using the Account Hierarchy Editor

Once you determine your needs and organize your summary account structure, you define your
parent values and your rollup groups.
You can use the Account Hierarchy Manager or the Account Hierarchy Editor, if
Applications Desktop Integrator is installed, to create and edit your account hierarchies
graphically.
You can use the Account Hierarchy Manager or the Account Hierarchy Editor to define
parent and child segment values, as well as rollup groups.
In this topic, you will define a child value using the Account Hierarchy Editor.
Procedure
Page 551
Training Guide
Step
Action
1.

2.
3.
4.
The Confirm page displays a prompt asking you if you want to save the changes in
the Account Hierarchy Manager session.
Page 552
Training Guide
Step
Action
5.
6.
In the Account Hierarchy Manager page, expand the Accounting Flexfield you are
editing.
Minimize the window to keep the Account Hierarchy Manager active.
Page 553
Training Guide
Step
7.
Page 554
Action
Click the Operations Accounting Flex tree item.
Training Guide
Step
8.
Action
Click the Department tree item.
Page 555
Training Guide
Step
9.
Page 556
Action
Training Guide
Step
Action
10.
Click the T [Total Department Parent] tree item.
11.
The details of the department you selected will display under the Department Values
Details
column.
Expand the tree item to view the hierarchy, and add a child attribute.
Page 557
Training Guide
Step
12.
Page 558
Action
Click the T [Total Department Parent] tree item.
Training Guide
Step
13.
Action
Click the View Hierarchy button.
Page 559
Training Guide
Step
Action
14.
Click the New Child button.
15.
Use the Child Attributes page to add a value.
Page 560
Training Guide
Step
16.
Action
Page 561
Training Guide
Step
17.
Page 562
Action
Training Guide
Step
18.
Action
Page 563
Training Guide
Step
19.
Page 564
Action
Enter the desired information into the Description field. Enter "Northwest Region".
Training Guide
Step
20.
Action
Page 565
Training Guide
Step
Action
21.
Click the Save Changes button.
22.
You have completed defining a child value using the Account Hierarchy Editor.
End of Procedure.
Defining an Accounting Calendar

You create an accounting calendar to define an accounting year and the period it contains.
You can define multiple calendars and assign a different calendar to each ledger. You can, for
example, use a monthly calendar for one ledger, and a weekly calendar for another.
In this topic, you will define an accounting calendar using the Accounting Calendar page.
Procedure
Page 566
Training Guide
Step
Action
1.
Begin by navigating to the Period Types page.

2.
3.
Click the Financials: Calendars: Types link.
4.
Use the Period Types page to enter a period type.
Page 567
Training Guide
Step
Action
5.
Click in the Period Type field.
6.
Enter the desired information into the Period Type field. Enter "ACMonth".
7.
Click in the Periods per Year field.
8.
Enter the desired information into the Periods per Year field. Enter "2".
9.
Enter the desired information into the Description field. Enter "2 Periods".
10.
11.
Page 568
Training Guide
Step
Action
12.
Double-click the Accounting list item.
13.
Use the Accounting Calendar page to create an accounting calendar to define an

accounting year and the period it contains.
In the Calendar field, select the period type you entered in the Period Types page.
Page 569
Training Guide
Step
Action
14.
Click in the Calendar field.
15.
Enter the desired information into the Calendar field. Enter "ACMonth".
16.
Enter the desired information into the Description field. Enter "AC Month
Calendar".
17.
Use the Periods region of the Accounting Calendar page to enter all the period
details of the accounting calendar such as type, year, and the date.
18.
Click in the Prefix field.
19.
Enter the desired information into the Prefix field. Enter "Jan".
20.
Enter the desired information into the Type field. Enter "ACMonth".
21.
Click in the Year field.
22.
Enter the desired information into the Year field. Enter "2006".
23.
Enter the desired information into the Quarter field. Enter "1".
24.
Enter the desired information into the Num field. Enter "1".
25.
26.
Enter the desired information into the From field. Enter "01-Jan-2006".
Page 570
Training Guide
Step
Action
27.
Enter the desired information into the To field. Enter "31-jan-2006".
28.
Click in the Prefix field.
29.
Enter the desired information into the Prefix field. Enter "Dec".
30.
Click in the Type field.
31.
Enter the desired information into the Type field. Enter "ACMonth".
32.
Enter the desired information into the Year field. Enter "2006".
33.
Enter the desired information into the Quarter field. Enter "4".
34.
Click in the Num field.
35.
Enter the desired information into the Num field. Enter "2".
36.
37.
Enter the desired information into the From field. Enter "01-Dec-2006".
38.
Enter the desired information into the To field. Enter "31-Dec-2006".
39.
40.
41.
When you close the Accounting Calendar page, a prompt displays in the Decision
page asking you if you want to validate the currently displayed calendar.
42.
Click the Current button.

or
Press [Alt+C].
43.
Note the request ID that is displayed in the Note page.

You will use this ID to query the status of your request using the Requests page.
44.

or
Press [Alt+O].
Page 571
Training Guide
Step
45.
Action
or
Press [Alt+V].
46.

or
Press [R].
47.
Page 572
Use the Find Requests page to query the status of the Request ID assigned to you.
Training Guide
Step
Action
48.
49.
50.

or
Press [Alt+i].
51.
Use the Requests page to view the status of submitted report or request processes.
52.
The status of your request displays in the Requests page.

To view the Calendar Validation Report, click the View Output button.
Page 573
Training Guide
Step
53.
Action
or
Press [Alt+p].
54.
Page 574
Review the Calendar Validation Report.
Training Guide
Step
Action
55.
56.
You have completed defining an accounting calendar using the Accounting Calendar
page.
End of Procedure.
Defining a Ledger
The Ledger represents the core of a company's financial records where every transaction is
accountable in a self-contained way. A ledger provides balanced ledger accounting for the
accounting entity and serves as the repository of financial information. Consequently, it is the
principal source of information for the analytical applications in the Oracle E-Business Suite.
You can define a ledger with average balance processing enabled or you can define a
consolidation ledger that will be used to consolidate average balances. In a typical ledger where
average balance processing is enabled, the standard and average balances are linked, since the
average balances are derived from the standard balances.
Define a ledger before enabling budgetary control for the ledger. Leave the enable budgetary
control option set to No for the ledger until you are ready to complete all setup steps for
budgetary control.
Page 575
Training Guide
You define the attributes of a ledger, such as Accounting Calendar, Ledger Currency, Chart of
Accounts and Subledger Accounting Method in Accounting Setup Manager.
In this topic, you will define a ledger.
Procedure
Step
Action
1.
Begin by navigating to the Accounting Setups page.

2.
3.
4.
5.
Use the Accounting Setups page to define a new ledger, or search for an existing
ledger.
Page 576
Training Guide
Step
Action
6.
Click the Create Accounting Setup button.
7.
Use the Create Accounting Setup page to assign a legal entity to an existing ledger or
create a new legal entity.
Page 577
Training Guide
Step
Action
8.
9.
Use the Define Accounting Representations page to enter the ledger information.
Page 578
Training Guide
Step
Action
10.
11.
12.
Click in the Chart of Accounts field.
13.
Enter the Chart of Account that you want to associate with this ledger.
Enter the desired information into the Chart of Accounts field. Enter "Corporate
Accounting Flex".
14.
Click in the Accounting Calendar field.
15.
Oracle General Ledger enables you to define multiple calendars and assign a different
calendar
to each ledger. For example, you can use a monthly calendar for one ledger, and a
weekly calendar for another.
Enter the desired information into the Accounting Calendar field. Enter
"Accounting".
16.
17.
Enter the local currency used by legal entity.

Page 579
Training Guide
Step
Action
18.
Click in the Subledger Accounting Method field.
19.
Enter the Subledger Accounting Method used by the legal entity.

Enter the desired information into the Subledger Accounting Method field. Enter
"Standard Accrual".
20.
21.
Use the Save Accounting Structure page to review and submit the ledger details.
Step
22.
Page 580
Action
Click the Finish button.
Training Guide
Step
Action
23.
Click the Return to Accounting Setups button.
24.
You have defined a ledger.

End of Procedure.
Opening the First Accounting Period

When you open the first accounting period, Oracle General Ledger prepares it for journal entry.
In this topic, you will submit a request for opening the first accounting period.
Procedure
Page 581
Training Guide
Step
Action
1.
Begin by navigating to the Find Periods page.

2.
3.
4.
Click the Setup: Open/Close link.
5.
The Find Periods page enables you to search for specific accounting periods.
Page 582
Training Guide
Step
6.
Action
or
Press [Alt+i].
7.
The Open and Close Periods page enables you to open and close accounting periods
to control journal entry and journal posting.
Page 583
Training Guide
Step
8.
Action
Click the Open Period button.
or
Press [Alt+p].
Page 584
Training Guide
Step
Action
9.
Click in the Target Period field.
10.
Enter the desired information into the Target Period field. Enter "Jan-08".
11.

or
Press [Alt+O].
12.

or
Press [Alt+Y].
13.

or
Press [Alt+O].
Page 585
Training Guide
Step
Action
14.
15.
You have completed the Opening the First Accounting Period procedure.
End of Procedure.
Setting Up Journal Categories and Sources

You can define intercompany and suspense accounts for specific categories. You can also use
document sequences to sequentially number journal entries by category. Journal categories appear
in standard reports, such as the General Journals report. Journal sources identify the origin of
your journal entries. Oracle General Ledger supplies a number of predefined journal sources. In
addition, you should define at least one journal source for each of your own.
In this topic, you will set up journal categories and sources.
Procedure
Page 586
Training Guide
Step
Action
1.
Begin by navigating to the Journal Categories page.

2.
3.
4.
Click the Setup: Journal: Categories link.
5.
The Journal Categories page enables you to define journal categories.
Page 587
Training Guide
Step
Action
6.
Enter a unique Category, Category Key, and Description for your journal category.
7.
Enter the desired information into the Category field. Enter "Training Sales for
2008".
8.
The Category Key is a language-independent and instance-independent key that the

Journal Import program uses to identify a particular journal source and category
consistently across all languages and instances.
Click in the Category Key field.
9.
Enter the desired information into the Category Key field. Enter "Training 2008".
10.
11.
Enter the desired information into the Description field. Enter "Training Sales for
2008".
12.
Page 588
Training Guide
Step
Action
13.
Double-click the Setup list item.
14.
Double-click the Journal list item.
15.
Double-click the Sources list item.
16.
The Journal Sources page enables you to define journal sources that identify the
origin of journal entries.
Page 589
Training Guide
Step
Action
17.
Enter a unique Source, Source Key and Description for your journal entry source.
18.
Enter the desired information into the Source field. Enter "Training for 2008".
19.
Click in the Source Key field.
20.
Enter the desired information into the Source Key field. Enter "Training for 2008".
21.
22.
Enter the desired information into the Description field. Enter "Training Revenue for
2008".
23.
If you enable the Import Journal References checkbox, you can drilldown to
subledger transactions transferred from subledgers in summary or detail for this source
in the Account Inquiry page.
24.
If you select the Freeze Journals checkbox, then journals from this source cannot be
changed in the Enter Journals page.
Click the Freeze Journals option.
Page 590
Training Guide
Step
25.
Action
If you select the Require Journal Approval checkbox, then journal approval is
enabled for your general ledger.
If this option is enabled for your ledger and you enter a journal whose journal source
requires journal approval, then the batch must be approved before it can be posted.
26.
If you select the Import Using Key checkbox, the Journal Import program uses the
value entered in the Source Key field, instead of the Source field, when importing
journals for a given source.
27.
28.
29.
You have completed the Setting Up Journal Categories and Sources procedure.
End of Procedure.
Setting Up Suspense Accounts

When you define your ledger, you can enable suspense posting and assign a default suspense
account to your ledger. You can define other suspense accounts in addition to the default suspense
account for your ledger. General Ledger posts a balancing amount to the default account when
there is no suspense account defined with a matching source and category.
In this topic, you will set up suspense accounts.
Procedure
Page 591
Training Guide
Step
Action
1.
Begin by navigating to the Suspense Accounts page.

2.
3.
Click the Setup: Accounts: Suspense link.
4.
The Suspense Accounts page enables you to define suspense accounts.
Page 592
Training Guide
Step
5.
Action
Specify the ledger.
Your data access set must provide read and write access to the ledger and one or more
6.
(USA)".
7.
Specify the Source and Category that applies to the suspense account you are
defining.
8.
Enter the desired information into the Source field. Enter "Manual".
9.
10.
Enter the desired information into the Category field. Enter "Accrual".
11.
Enter the Account against which the balancing amount should be posted. You can
assign multiple unique combinations of source and category to a single account.
12.
Page 593
Training Guide
Step
Action
13.
14.
You have completed the Setting Up Suspense Accounts procedure.

End of Procedure.
Entering Unbalanced Journals

Journal entries consist of debit and credit entries. The sum of the debits must equal the sum of the
credits, or the journal entry is considered unbalanced. A journal balance error occurs when an
unbalanced journal is created with a ledger that is defined as a balanced ledger.
In this topic, you will enter an unbalanced journal.
Procedure
Page 594
Training Guide
Step
Action
1.

2.
3.
4.
The Find Journals page enables you to search for specific journals and also create
new journals.
Step
5.
Action
or
Press [Alt+J].
6.
The Journals page enables you to enter and view detailed information for a journal.
Page 595
Training Guide
Step
Action
7.
Enter the desired information into the Journal field. Enter "ABCExpense Accruals".
8.
9.
Enter the desired information into the Category field. Enter "Accrual".
10.
11.
12.
13.
14.
Click in the Debit (USD) field.
15.
Enter the desired information into the Entered: Debit field. Enter "500".
16.
17.
18.
Enter the desired information into the Entered: Credit field. Enter "450".
19.
Page 596
Training Guide
Step
20.
Action
This message provides an alert about the difference between debits and credits.
or
Press [Alt+Y].
21.

or
Press [Alt+P].
22.
Note the request ID.

or
Press [Alt+O].
23.

or
Press [Alt+V].
24.

or
Press [R].
25.
The Find Requests page enables you to search for specific requests.
Page 597
Training Guide
Step
Action
26.
27.
28.
Point to the Find object.
29.
Use the Requests page to view the status of submitted request processes.
30.
Verify that the post request completed successfully.
Page 598
Training Guide
Step
31.
Action
Page 599
Training Guide
Step
Action
32.
33.
Enter the desired information into the Batch field. Enter "ABCExpense Accruals 21JAN-2008 12:51:26".
34.

or
Press [Alt+i].
35.
Page 600
Use the Enter Journals page to view and optionally change unposted journal batches
online.
Training Guide
Step
36.
Action
or
Press [Alt+u].
37.
Verify that the accrual posted correctly.
38.
You have completed the Entering Unbalanced Journals procedure.

End of Procedure.
Page 601
Custom General Ledger Reports

Custom General Ledger Reports includes information on creating and running various general
ledger reports.
Create a row set.
Run an ad-hoc row set report.
Run a row set detail and summary report.
Create a column set.
Create a column set heading.
Run a column set ad-hoc-report.
Run column set detail and summary reports.
Define a content set.
Creating a Row Set

A Row Set defines the format and content of the rows in an FSG report. In Financial Statement
Generator, the commonly assumed attribute for a row definition is an account assignment,
whereas the attribute for a column definition is a time period (amount type). When you define a
row set, you can:
Assign accounts - to indicate which general ledger account balances you want to include in the
row.
Define calculations - to perform a variety of complex computations in your report.
Specify formatting - to control page breaks, indentation, line spacing, and underline characters.
Secure row set definitions - to only allow specific row sets to be used, viewed, or modified by
certain users.
In this topic, you will create a row set.
Procedure
Training Guide
Step
Action
1.
Begin by navigating to the Row Set page.

2.
3.
4.
Click the Reports: Define: Row Set link.
5.
The Row Set page enables you to define new row sets.
Page 604
Training Guide
Step
Action
6.
7.
Enter the desired information into the Name field. Enter "Training Row Set".
8.
9.
Enter the desired information into the Description field. Enter "Training Summary".
10.
Click the Define Rows button.

or
Press [Alt+R].
11.
The Rows page enables you to add and format rows to a row set.
Page 605
Training Guide
Step
12.
Action
Enter a line number for each row of the row set.
The line number controls the order in which rows appear in a report. You also use the
line number when creating a row calculation.
13.
14.
Click in the Line Item field.
15.
Enter the desired information into the Line Item field. Enter "Overhead".
16.
Click in the Format Options: Lines to Skip: After field.
17.
Enter the desired information into the Format Options: Lines to Skip: After field.
Enter "1".
18.
19.
20.
21.
Click in the Line Item field.
22.
Enter the desired information into the Line Item field. Enter "Salaries".
Page 606
Training Guide
Step
Action
23.
Click in the Format Options: Indent field.
24.
Enter the desired information into the Format Options: Indent field. Enter "3".
25.
Click in the Format Options: Lines to Skip: After field.
26.
Enter the desired information into the Format Options: Lines to Skip: After field.
Enter "0".
27.
To have the row generate account balances on your report, click the Account
Assignments button to assign accounts to the row.
Click the Account Assignments button.
or
Press [Alt+A].
28.
The Accounts Assignments page enables you to assign accounts to a row.
Page 607
Training Guide
Step
Action
29.
Enter the same ledger segment value for the Low and High ledger segment range. If
you do not enter a ledger or ledger set, FSG uses the ledger or
ledger set you specify at run time.
Click in the Account Range: Low field.
30.
Enter a range of accounts by specifying the Low and High accounts in the range.
Enter the desired information into the Ledger: Low field. Enter "Vision Operations".
31.
Click in the Ledger: High field.
32.
33.
34.
35.
36.
Click in the Department: High field.
37.
Enter the desired information into the Department: High field. Enter "T".
38.
39.
40.
Click in the Account: High field.
41.
Enter the desired information into the Account: High field. Enter "T".
42.
43.
44.
Click in the Sub-Account: High field.
45.
Enter the desired information into the Sub-Account: High field. Enter "T".
46.
47.
48.
Click in the Product: High field.
49.
Enter the desired information into the Product: High field. Enter "T".
Page 608
Training Guide
Step
50.
Action
or
Press [Alt+O].
51.
You have completed the Creating a Row Set procedure.

End of Procedure.
Running an Ad-Hoc Row Set Report

In Oracle Assets a report is defined by specifying the report objects Financial Statement
Generator should use to build a report. Optionally, you can specify your own custom column set.
Also, you can add a content set, row order, and/or display set to enhance the report or refine the
information in the report. You can also define ad hoc financial reports, as necessary, to meet onetime reporting needs.
In this topic, you will run an ad hoc report.
Procedure
Page 609
Training Guide
Step
Action
1.

2.
3.
4.
Click the Reports: Define: Report link.
5.
The Define Financial Report page enables you to define a financial report.
Step
Action
6.
Enter a name, report title, and description for your report.

7.
Enter the desired information into the Report field. Enter "Training Ad Hoc Row Set
Report".
8.
Page 610
Training Guide
Step
Action
9.
Enter the desired information into the Title field. Enter "Training Ad Hoc Row Set
Report only".
10.
You can select the Enable Security checkbox to apply Definition Access Set security
to your financial report definition.
11.
Enter the Row Set and Column Set to use for the report.
12.
13.
"Training Row Set".
14.
15.
16.

or
Press [Alt+R].
17.

or
Press [Alt+Y].
18.

or
Press [Alt+O].
19.
The Run Individual Reports page enables you to run specific reports individually.
Page 611
Training Guide
Step
20.
Action
or
Press [Alt+S].
21.
22.
You have completed the Running an Ad-Hoc Row Set Report procedure.
End of Procedure.
Running a Row Set Summary and Detail Report

The Row Set Summary and Detail Report lets you review the names and descriptions of all row
sets defined for your chart of accounts. General Ledger displays the chart of accounts structure
associated with each row set.
In this topic, you will run the Row Set Summary and Detail report.
Page 612
Training Guide
Procedure
Step
Action
1.
Begin by navigating to the Submit a New Request page.

2.
3.
4.
Click the Standard link.
5.
Use the Submit a New Request page to run a single request or request set. Single
requests are just the job you have defined in your parameters settings. Requests sets
enable you to process multiple requests and reports.
Page 613
Training Guide
Step
6.
Action
or
Press [Alt+O].
7.
Page 614
Use the Submit Request page to enter general request and report parameters. These
parameters include the report title, operating unit, language, when to run the request or
process, and what to do with the output.
Training Guide
Step
Action
8.
9.
Enter the desired information into the Name field. Enter "FSG - Row Set Detail
Listing".
10.
Click in the Parameters field.
11.
Use the Parameters page to enter the request parameters. These parameters will be
used to define the processing rules and data to be included when the report or request
is run.
12.
Click in the Row Set Name field.
13.
Enter the desired information into the Row Set Name field. Enter "Training Row
Set".
14.

or
Press [Alt+O].
15.

or
Press [Alt+m].
Page 615
Training Guide
Step
16.
Action
or
Press [Alt+Y].
17.
18.

or
Press [Alt+m].
19.
You have completed the Running a Row Set Summary and Detail Report procedure.
End of Procedure.
Creating a Column Set

A column set defines the format and content of the columns in an Financials Statements
Generator (FSG) report. In FSG, the commonly assumed attribute for a column definition is a
time period (amount type), whereas the attribute for a row definition is an account assignment.
Therefore, typical column sets include headings and subheadings, amount types, format masks,
currency
assignments, and calculation columns for totals.
In this procedure, you will create a column set in the Column Set window.
Procedure
Page 616
Training Guide
Step
Action
1.
Begin by navigating to the Column Set window.

2.
3.
4.
Click the Reports: Define: Column Set link.
5.
From the Column Set page, you can do the following:

Specify account balance types to include in the column. For example, you can define
a column with actual, budget, or encumbrance amounts.
Create Headings for your columns. You can also create relative headings, which
change depending on the period of interest specified when you run the report.
Define calculations to perform a variety of complex computations in your report. The
calculations can refer to any previous columns in the report, including rows you
choose not to display.
Specify formatting using format masks, which determine how numbers in your report
are displayed.
Secure column set definitions to allow only specific column sets to be used, viewed,
or modified by certain users.
In this procedure, you will create a column set.
Page 617
Training Guide
Step
Action
6.
7.
Enter the desired information into the Name field. Enter "Training Column Set".
8.
9.
Enter the desired information into the Description field. Enter "Training 5 Month
Rolling Summary".
10.
Though you will not enter an override value in this procedure, you use the Override
Segment field to override segments to produce "breakdown" reports.
For example, if you defined a report that produces a corporate income statement and
you now want to create a version of the same report that shows income results for
multiple departments, you would enter an override segment.
You can find more information about override segments in the General Ledger User's
Guide.
11.
Page 618
Click the Build Column Set button.
Training Guide
Step
Action
or
Press [Alt+u].
12.
The sequence number is used to define column calculations.

Note: The sequence number does not control the order of the columns on a report like
it does for rows in a row set. Instead, the column order is determined by the column
starting positions.
Step
Action
13.
Click in the Sequence field.
14.
15.
16.
Enter the desired information into the Name field. Enter "POI-4".
Page 619
Training Guide
Step
17.
Action
Oracle General Ledger provides a number of amount types, which can be specified in
the a row or column definition.
For example, in this procedure, you will enter an amount type of PTD-Actual, which
refers to Period-to-date actual balances.
18.
19.
Enter the desired information into the Amount Type field. Enter "PTD-Actual".
20.
If you assign an amount type to a row or column, you must also assign
an offset.
Enter the relative Offset if you want to report on a period or effective date before or
after your runtime period or effective date.
If your specified Amount Type refers to a period, such as PTD-Actual, then the offset
will be in number of periods. However, if your specified Amount Type refers to days,
such as PATD, then the offset will be in number of days.
21.
Click in the Offset field.
22.
Enter the desired information into the Offset field. Enter "-4".
23.
Click the Add Column button.
24.
25.
26.
Press the left mouse button on the Name object.
27.
28.
29.
30.
31.
32.
33.
34.
35.
Page 620
Training Guide
Step
Action
36.
37.
38.
39.
40.
41.
42.
43.
44.
45.
46.
47.
48.
49.
50.
51.
52.
53.
54.
Enter the desired information into the Name field. Enter "POI".
55.
56.
57.
58.
Enter the desired information into the Offset field. Enter "0".
59.
Page 621
Training Guide
Step
Action
60.
61.
62.
Format masks, which are specified in your row and column definitions, define how
FSG prints numerical values on your reports. With a format mask, you can control the
following:
Number of digits displayed on both sides of the decimal point
Currency symbol
Symbol used as the decimal indicator
Other information you want printed before or after your amounts
63.
Click in the Format Mask field.
64.
Enter the desired information into the DISPLAY_ITEM6_0 field. Enter

"9,999,999,999.99".
65.
Click the Create Default Heading button.

or
Press [Alt+D].
66.
Click in the HEADING_ITEM6_0 field.
67.
Enter the desired information into the HEADING_ITEM6_0 field. Enter "TOTAL".
68.
69.
You have completed the Creating a Column Set procedure.

End of Procedure.
Creating a Column Set Heading

You define the column headings for a report within the related column set. You can create custom
column headings or modify default headings to meet your specific reporting needs. Your column
headings can be static, or you can use relative headings to create dynamic column headings
whose content changes depending on the period you specify when you run the report.
You can also create and edit column headings with the Column Set Builder.
In this topic, you will define a column set heading.
Page 622
Training Guide
Procedure
Step
Action
1.
Begin by navigating to the Column Set page.

2.
3.
4.
Click the Reports: Define: Column Set link.
5.
Use the Column Set page to create column sets, headings, assign access, reports, and
auto copy the columns.
Page 623
Training Guide
Step
Action
6.
Query a column set name.

7.
Enter the desired information into the Name field. Enter "Training Revenue".
8.
9.
Enter the desired information into the Description field. Enter "Column Set for
Training".
10.
Click the Create Heading button.

or
Press [Alt+d].
11.
Page 624
Use the Column Set Heading page to enter or change the heading for the column set.
Training Guide
Step
Action
12.
Enter the desired information into the Column Set Header Editor Multiline field.
Enter "January 2008".
13.

or
Press [Alt+O].
Page 625
Training Guide
Step
Action
14.
15.
You have defined a column set heading.

End of Procedure.
Running a Column Set Ad-Hoc Report

You can define ad hoc financial reports as necessary to meet special reporting needs. An ad hoc
report is one you define at the time you run financial reports.
Note that to improve system performance, you need to delete ad hoc reports periodically.
Following are the prerequisites to defining ad-hoc reports:
Define a row set.
Define a column set
In this topic, you will run a column set ad-hoc report using the Define Financial Report page.
Page 626
Training Guide
Procedure
Step
Action
1.

2.
3.
4.
Click the Reports: Define: Report link.
5.
Use the Define Financial Report page to run an ad-hoc repot.

You will use this page to enter the column set and row set details.
Begin by entering a name in the Report field and a name for your report title in the
Title field.
Page 627
Training Guide
Step
Action
6.
7.
Enter the desired information into the Report field. Enter "Training Column Set
Report".
8.
9.
Enter the desired information into the Title field. Enter "Training Column Set AdHoc Report".
10.
Use the Required Components region to enter the row and column information.
In the Row Set and Column Set field, enter the row and columns sets you want to use
for the report.
Note: If you specified control values in the Balance Control options of your row set or
column set, you will be required to assign the control values to specific budgets,
encumbrances, currencies, or constant periods of interest.
11.
12.
"Training Row Set".
13.
Page 628
Training Guide
Step
Action
14.
Enter "Training Column Set".
15.

or
Press [Alt+R].
16.
The Decision page will display an alert.
17.

or
Press [Alt+Y].
18.

or
Press [Alt+O].
19.
After you save your work, use the Run Individual Reports page to submit your
request for the Ad-Hoc report.
Page 629
Training Guide
Step
20.
Action
or
Press [Alt+S].
21.
Note the request ID that displays in the Request column.
22.
Step
Action
23.
24.
You have completed running a column set ad-hoc report, using the Define Financial
Report page.
End of Procedure.
Page 630
Training Guide
Running Column Set Detail and Summary Reports

The Column Set Detail and Summary Reports let you review detailed information about a
specific column set, or about all column sets defined in the system. General Ledger first prints
your column set heading, then the details of each column definition. Display options for each
column appear in a box. General Ledger prints your account assignments, and your calculation
and exception definitions, if any.
In this topic, you will run the Column Set Detail and Summary report.
Procedure
Step
Action
1.
Begin by navigating to the Submit a New Request page.

2.
3.
Page 631
Training Guide
Step
Action
4.
Click the Reports: Request: Standard link.
5.
Use the Submit a New Request page to runs a single request or request set. Single
requests are just the job you have defined in your parameters settings. Requests sets
enable you to process multiple requests and or reports.
Step
6.
Action
or
Press [Alt+O].
7.
Page 632
Use the Submit Request page to enter general request or report parameters. These
parameters include the report title, operating unit, language, when to run the request or
process, and what to do with the output.
Training Guide
Step
Action
8.
9.
Enter the desired information into the Name field. Enter "FSG - Column Set Detail
Listing".
10.
Click in the Parameters field.
11.
Use the Parameters page to enter the request parameters. These parameters will be
used to define the processing rules and data to be included when the report or request
is run.
12.
Select any column set you have defined, or leave this field blank to report on all
column sets.
If an account assignment was made to column sets, only those column sets that match
your ledger's chart of accounts display.
Enter the desired information into the Column Set Name field. Enter "Training
Column Set".
13.

or
Press [Alt+O].
14.
Page 633
Training Guide
Step
Action
or
Press [Alt+m].
15.

or
Press [Alt+Y].
16.
Enter the desired information into the Name field. Enter "FSG - Column Set
Summary Listing".
17.

or
Press [Alt+m].
18.
You have completed the Running Column Set Detail and Summary Reports procedure.
End of Procedure.
Defining a Content Set

By assigning a content set to a report request, you can generate hundreds of similar reports in a
single run. The content set controls how the numerous reports differ from each other. For
example, assume your organization has 50 departments and that Department is one of your
account segments. Also assume that you already have an FSG report for travel expenses, which
you run weekly. By using a content set with your existing report definition, you can print a travel
expense report for each department, in one report request. You can then distribute the reports to
the 50 department managers for review purposes.
Content sets are similar to row sets and actually work their magic by overriding the row set
definition of an existing report. The subtle report variations discussed in the previous paragraph
are achieved by the content set altering the row set account assignments and/or display options.
You cannot use content sets with XBRL output. If you choose a content set function, such as page
expand, the report will error.
In this topic, you will define a content set.
Procedure
Page 634
Training Guide
Step
1.
Action
Begin by navigating to the Content Set page.
2.
3.
4.
Click the Reports: Define: Content Set link.
5.
Use the Content Set page to define a new content set and assign it to a general ledger
account.
Page 635
Training Guide
Step
Action
6.
Click in the Content Set field.
7.
Enter the desired information into the Content Set field. Enter "Training Content
Set".
8.
9.
Enter the desired information into the Description field. Enter "Training".
10.
Select a processing type for multiple reports:

Parallel: FSG processes multiple reports at the same time.
Sequential: FSG processes multiple reports in sequential order.
Select the Enable Security checkbox to apply Definition Access Set security to your
content set definition.
11.
Click in the Account Assignments: Sequence field.
12.
Enter a Sequence number for each account range.

Enter the desired information into the Account Assignments: Sequence field. Enter
"10".
Page 636
Training Guide
Step
13.
Action
Enter the Ledger and Account Range Low and High values if you want to override
the segment value ranges specified in your row set.
If you enter a parent segment value for your flexfield low and high, FSG displays all
child values for that parent.
Click in the Account Assignments: Account Segment Low field.
14.
Use the Operations Accounting Flex page to enter the low and high values for ledger
and account ranges.
15.
Click in the Ledger: Low field.
16.
Enter the desired information into the Ledger: Low field. Enter "Vision Operations".
17.
Click in the Ledger: High field.
18.
19.
20.
Enter the desired information into the Department: High field. Enter "399".
21.
Click in the Department: Display field.
22.
Enter the desired information into the Department: Display field. Enter "PE".
23.

or
Press [Alt+O].
24.
25.
You have defined a content set.

End of Procedure.
Page 637

Oracle EBS R12 General Ledger TRAINING

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Oracle EBS R12 General Ledger TRAINING

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Oracle EBS R12 General Ledger

Created on Saturday, March 19, 2011

COPYRIGHT & TRADEMARKS

Managing Budget Organizations..................................................................................219

Entering Budget Amounts.............................................................................................251

Transferring Budget Amounts......................................................................................291

Average Balance Processing..........................................................................................329

Global Consolidation System........................................................................................393

Journal or Subledger Level Reporting Currencies.....................................................429

Using the Account Hierarchy Manager.......................................................................447

Basic General Ledger Setup..........................................................................................515

Custom General Ledger Reports..................................................................................601

Creating Journal Batches

Begin by navigating to the Enter Journals page.

Click the General Ledger, Vision Operations (USA) link.

Click the Journals: Enter link.

Click in the Batch field.

Click in the Period field.

Click the Journals button.

Click in the Line field.

Click in the Account field.

Click in the Debit field.

Click in the Line field.

Click in the Credit field.

Click in the Journal field.

Click the New button.

Click the Yes button.

Click in the Description field.

Click in the Line field.

Click in the Account field.

Click in the Debit field.

Click in the Line field.

Click in the Credit field.

Click the Save button.

You have completed the Creating Journal Batches procedure.

Click the General Ledger, Vision Operations (USA) link.

Click the Journals: Enter link.

The Journals page enables you to:

Click in the Journal field.

Click in the Description field.

Click in the Line field.

Click in the Account field.

Click in the Debit field.

Click in the Line field.

Click in the Credit field.

Click the Save button.

You have completed the Entering Journals procedure.

Changing the Journal Entry Currency

Click the General Ledger, Vision Operations (USA) link.

Click the Journals: Enter link.

Click in the Batch field.

Click in the Period field.

Click in the Status: Posting field.

Click the Find button.

Click in the Type: To field.

Click in the Rate: To field.

Click the OK button.

Entering Journal Lines

Click the General Ledger, Vision Operations (USA) link.

Click the Journals: Enter link.

The Journals page enables you to:

Click in the Description field.

Click in the Line field.