International Training Centre of the ILO 2007

Procurement Process
Objective: Define the steps of the
procurement cycle
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International Training Centre of the ILO

The Procurement Process consists of

the full set of activities (steps) that
have to be undertaken starting with
the identification of a procurement
need until such need is fulfilled

International Training Centre of the ILO 2007

Procurement Process
Definition

 Identification of needs
List of goods (e.g. equipment,
materials, plant, IT systems)
Types of works (large, small,
very small)
Associated services: transport,
distribution, training,
maintenance

International Training Centre of the ILO 2007

Procurement Steps

Procurement Steps

(contd)

Bidding methods and documents

Competitive methods
Shopping methods
Direct contracting

International Training Centre of the ILO 2007

Project implementation plan

Design and specification
Packaging: organizational implementation
Schedule: time frame of implementation

Procurement Steps
Advertising
Bidding process
Issuance of bidding documents
or request
for quotations
Bid or quotations submission and
opening
Bid or quotation evaluation

International Training Centre of the ILO 2007

(contd)

Procurement Steps
Contract and purchase order award
Notification
Signature
Effectiveness
Contract management
Contract execution
Delivery, commissioning, acceptance
Warranty
Maintenance period
Need fulfilled

International Training Centre of the ILO 2007

(contd)