> TABLE OF CONTENTS U BOARD OF EDUCATION SECTION 0000 LODI BYLAWS 0000.02 Introduction 0110 Ieenifestion 0120 ‘Author and Power 0125 Board of Eaucaton Website 0130 Funciens ont Bylaws and Potcies one Exeautve Authonty ono Membership oat Board Member Number and Term oraz Board member Qualiicatons/Prohibited Aets and Code of Ehes onan Nepatsm ons, Board Member Election and Appoiniment ones ‘Beard Member Oneniaton ous Board Member Rsignaion and Removal ons Beard Member Authonty our Beard Member Travel Expenses our Board Member Travel Expenses - Appendix A 0150 Organization 1st ‘Organization Meotng o1s2 Board Oficers 0155 Board Commitees 0157 ‘Beard of Education Webste 162 Notice of Board Meeting 0163 Quorum 0168 Conduct of Bosrd Meeting 018s, Vong ores, Executive Sessions o87 Publi Partction In Board Mastings 0168 Recorting of Soare Meetings 0169 Board Member Use of Elecrone Maiintemet ort Duties of Board President and Vies President 0173 Dutes of Pubie School Accountant 0174 Legal Semees or Prolessonal Servces oreo Distibuven Rewsed 3:16:16Board of Education Bylaws Lodi Page 1 of 4 ogy page tog INTRODUCTIO! DEFINITIONS The following terms used in these bylaws, policies, and regulations shall have the meanings set forth below unless the context requires a different meaning or a different definition is supplied: “Board” means the Board of Education of Lodi “Bylaw” means a rule ofthe Board for its own operation. “Chief Schoo! Administrator” means the Chief Executive Otficer ofthis school district, ‘hose ttle in this district is Superintendent of Schools. “Collective Bargaining”, “Negotiated Agreement” ot “Collective Bargaining “Agreement” means a contract collectively negotiated by the Board of Education and a recognized bargaining unit ‘Commissioner” means the New Jersey State Commissioner of Education. ‘Core Curriculum Content Standards" means the New Jersey Core Curriculum Content Standards and the Common Core State Standards initiatives coordinated by the Council ‘of Chief States School Officers (CCSSO) and the National Governor's Association (NGA) in partnership with other national organizations. “County Superintendent” means the Executive County Superintendent of Schools designated by the Department of Education for this school district. “Executive County Superintendent” means the “County Superintendent.” “Day” means a calendar day. “Full Board” means the authorized number of voting members ofthe Board of Education, “Meeting” means a gathering that is atended by or open to all of the members of the Board of Education, held with the intent on the part of the Board members present to discuss or act asa unit on the specie publi business of the Board of Education.BYLAWS (000.02/page 2 of INTRODUCTION “Parent” means the natural parent(s), adoptive parent(s), legal guardian(s), foster parent(s), oF parent surrogates) of pupil. Where parents are separated or divorced, “parent” means the person of agency who has legal custody of the pupil, as well asthe natural ot adoptive parents) of the pupil provided such parental rights have not been terminated by a court of appropriate jurisdiction. -Policy” means 2 Statement, formally adopted by the Board of Education, in which the Board recognizes the mandates and constraints of law, establishes practices and standards binding on staff members and pupils, and gives direction to the Superintendent “President” means the President of the Board of Education. “Principal” means the administrator in charge of a school building or facility; except where prohibited by law, “Principal or designee” means the qualified person duly delegated by the Principal to discharge a particular duty in place of the Principal “Professional employee” means an employee who holds a position for which a certificate issued by the New Jersey State Board of Examiners is required. Pupil” means a student enrolled in a school in this district, ‘Regulation” means a Statement developed and promulgated by the Superintendent that details the specifi operations by which Board policy or a legal mandate is implemented “Secretary” means the Secretary ofthe Board of Education “Student” means a pupil enrolled in a schoo! in this disc. “Superintendent” means the Chief School Administrator of this school district; except where prohibited by law, “Superintendent or designee” means the qualified person duly elegated by the Superintendent to discharge 2 particular duty in place of the Superintendent. “Support staff member” means an employee who holds a position for which no centicate issued by the New Jersey State Board of Examiners is required “Teaching staff member” means an emplayee who holds a position for which a certificate issued by the New lersey State Board of Examiners is required. “Treasurer” means the Treasurer of School Moneys for this school district,BYLAWS (0000.02/page 3 of INTRODUCTION CONSTRUCTION ‘The following rules of construction apply 1 these bylaws, policies and regulations: 1, Wherever possible, language shall be given its clear and ordinary interpretation; 2. Language shall be construed to have a meaning that complies with law; 3. Inthe event bylaws, policies and regulations conflict with one another, the later adopted bylaw, policy or regulation shall take precedence over the earlier, and the more specific bylaw, policy or regulation shall take precedence over the more general; 4. xcept as otherwise provided by the content, the ausiliay verbs “shall, “will” and “must” indicate a mandated action, and the auxiliary verb “may” indicates an scion tat is permitted but is not mandated. EFFECTUATION Except as may otherwise be expressly provided, @ bylaw, policy or regulation will become effective on the date itis adopted and a revised bylaw, policy or regulation will ‘become effective on the date itis revised CITATIONS Bylaws, policies and regulations may contain citations to the following codifiations of State and Federal laws and regulations: 1. United States Statutes 20USC.A. Education United States Regulations 34 CER. Education 3. New Jersey Statues NA.S.A.2C Code of Criminal Justice NJS.A.9 Chiléren-Juvenile and Domestic Relations NJ.S.A. 10 Civil Rights NJS.A. 11 Civil ServiceBYLAWS (0000.02/page 4 of INTRODUCTION NASA. 17 Corporations and Institutions for Finance and Insurance NASA. 184 Education NISA. 19 Elections NIIS.A. 24 Food and Drug NUS.A. 26 Health and Vital Statistics NIS.A. 27 Highways NUIS.A. 30 Institutions and Agencies NASA. M Labor and Worker's Compensation NIS.A. 36 Legal Holidays NIS.A. 39 Motor Vehicles and Traffic Regulation NIS.A. 41 Oaths and Affidavits NIIS.A. 45 Professions and Affidavits NIS.A.47 Public Records NIIS.A. 52 State Government, Departments, and Officers NASA. $3 Slate Police NIS.A. 54 Taxation NIS.A. 59 Tort Claims 4. NewJersey Administrative Code NJAC. | Administrative Law NILA. 6 & 6 Education NIAC. 8 Health NJLAC. 10 Human Services NILA. 13 Law and Public Safety ‘NILAC. 17 Treasury-General SEVERABILITY If any part of this manual is made invalid by judicial decision or legislative or administrative enacment, all other parts shall remain in full effect unless and until they ‘ate amended or regealed by the Board of Education or until regulations issued by the Superintendent are amended. ENACTMENT The oiicial record of the adoption, issuance, amendment, or repeal of the bylaws, policies and regulations ofthis district shall be the minutes af moctings of the Board of Education. Such alterations shall be duly entered in this manual; a master copy of the bylaw, policy and regulation manual shall be maintained by the Superintendent and shall be the manual to which all others may be compared tor accuracy. Date Adopted: Auyust 28, 2013 Dates) RevisedBOARD OF EDUCATION i) Bylaws LODISCHOOL DisTRICr BYLAKS 0110/Page 10f 1 IDENTIFICATION NAME The offical name of the Board of Education shall be "The Board of Educstion of Lodi in the County of Bergen PURPOSE The Board of Education exists for the purpose of providing a thorough and. efficient system of fee public education in grades PreKindergarten through 12th grade in the Lodi Schoo! District. COMPOSITION The Lodi School District is comprised of all the area within the municipal ‘boundaries ofthe Borough of Lodi in the County of Bergen. it shall be classified as a Type If district. CLASSIFICATION The schoo! dis ADDRESS The address of the Board of Education shal be Lincoln School 8 Hunter Street Lodi, New Jersey 07644 NISA. 1848-1; 1849-2; 18A:9-3; 18A:102 NISA. 18A:13-2; 1842133 DATE ADOPTED: 5-6-80 DATE REVISED: 9.25-02BOARD OF EDUCATION > Bylaws LODI SCHOOL DISTRICT BYLAWS 0120 /eage 1 of 1 AUTHORITY AND POWERS ‘The Board of Education is constituted, authorized, and governed by the statutes ofthe Slate of New Jersey, Title 184, Education. POWERS the govemment and management of the public schools and the public property of the school listict and for the employment, regulation of, conduct, and discharge of its employees, ‘The Board shall perform all acts and do all things, consistent with law and the rules of the Stare Board, necessary forthe proper conduct, equipment and maintenance ofthe public schools ofthe district. NSA. 18A:104; 18A:11-4 18A:1641; 18A:20-1; 18A.27-4 DATE ADOPTED: 5.6.80 DATE REVISED: 9-25.02YU Board of Education Bylaws Lodi Page tof L fodi rage tot BOARD OF EDUCATION WEBSITE ‘The Board recognizes that as televouumunications and other new technologies shift the ‘manner in which information is accessed and transferred that those changes will alter communications withthe public. ‘The Board supports access by the public to information Sources but reserves the right to limit the public access to materials appropiate to education purposes. ‘The Lodi Board of Education shall provide access o information to the public through a ‘website mainiained by a Board representative The Board directs the Superintendent or designee to analyze and evaluate all website information acessed by the public as to appropriateness for educational purposes, ‘The Board retains the right to restrictor terminate the website at any time for any reason including violation ofthe following: = Using the website for illegal, inappropriate oF obscene purposes, ot in support of such activities. Inappropriate activities are defined 28 those that violate the intended use ofthe site. = Violating copyrights, institutional or third party copytights, license agreements or other contracts % Gaining or seeking unauthorized access to resources or entities, Invading the privacy of others. = Posting anonymous messages. Possessing any data whichis in violation ofthis policy igaging in other activities that do not advance the educational purposes for which the site is provided. Board representative(s) violating this policy shall be subject to revocation of maintaining the site. ‘The Board retains the right to have district personnel monitor website activity in any form necessary to maintain the integrity ofthe ste and insure its proper use, Date Adopted: 12-16-98 Date(s) Revised: 418.07> Bylaw = Board of Education ARTICLE ITE Ledi FUNCTIONS slative - The Board shall exercise its wer by adopting bylaws and pelieise tor the organization and operation of the school district. Those bylaws and policies which are not dictated by the statutes or rules of the State Board or ordered by the Commissioner or a court of competent authority may be adopted, amended and repealed at any meeting of the Board, Provided the proposed adoption, amendment oF Fepeal shall have been proposed at a previous Board meeting end. once Proposed, shall have remained on the agenda of each suce ceeding Board meeting until approved or rejected. Except that: a. the Board may at ite organization meeting Feadopt existing bylaws and policies and upon majority vote of those present and voting, b. except for minor editorial revisions, changes in the proposed policy at the second reading shall cause that reading to consti- tute a first reading. o. ,the Board may upon a vote equivalent to that for adoption, amendment or repeal cause to suspend at any'time the operation of @ by law or policy herein contained, if necessary, provided the suspension does not confiiet with legal requirenents, and such suspension shall be effective until’the next meeting of the Board unless an earlier time is specified in the motion to suspend 4. these bylaws and policies may be adopted oF amended at a single meeting of the Board page 1/32 BYLAW, Wo. 0190 a ’ BOARD OF EDUCIFION ARTICLE 111 LODI Functions ~ pe 2 ja an emergency. An emergency shall be de~ fined for purposes of this rule as any situa- tion or set of circumstances which the Board Jas reason to believe will close the schools @ jeopardize the safety or welfare of the wpils or employees of the district. Any resolution adopted under emergency conditions shall expire automatically at the Hirst public meeting of the Board following the abatement of the emergency unless the Board moves to adopt said resolution in final fern. Bylaws and policies shall be adopted, amended or re- pealed by a majority vote of the full Board, The adoption, Rodi fieation, repeal or suspension of a Board bylaw or policy shall be recorded in the minutes of the Board. ALl curremt bylaws and policies shall be printed in the Board policy manual. Any policy or part of a policy that is ‘superceded by a term in a negotiated agreement shall no longer be in force and effect as a policy. Sectios 2. Executive - The Board shall exercise its execu- tive power by the appointment of a Superintendent of Schools hereinafter referred to ag "Superintendent". The Superiatendent shall enforce the statutes of New Jersey, rules of the State Board and the policies of this Board. Me Superintendent may prepare regulations for the ad- ministration of the school district which are not incon- sistent with statutes or regulations of the State Board and are dictated by the policies of this Board and which shall be binding upon the employees of this district and the students of these schools when issued, but shall be provided to the Board at the next meeting thereof. ‘The Board reserves the right to overrule any such regulation page 2/3No. 0130 BYLAW BOARD OF EDUCATION ARTICLE opr Functions ~ pg 3 ‘The Superintendent shall be delegated the authority to take necessary action in circumstances not provided for in Board policy, provided that such action shall be reported to the Board at the meeting next following such action. Date Adopted: 5/6/80 Date Revised page 3/3Board of Education Bylaws EXECUTIVE AUTHORITY ‘The Board of Education shall exercise its executive power in part by the appointment of a Superintendent as Chiet School Administrator, who shall enforce the statutes of the Stale ‘of New Jersey, rules ofthe State Board of Education, and poliies of this Board, ‘The Superintendent shall prepare regulations for the administration of the school district that are consistent with statutes or rules of the State Board of Education and are dicaaad by the policies of this Board. Adminisiraive regulations shall be binding on the ‘employees and the pupils of this school district when issued and shall be provided to the Board for he information of Board members except where Board approval is required by law. ‘The Superintendent shall be delegated the authority to take necessary action in circumstances not governed by Board policy and shal report any such action to the Board a the first regular Board meeting following the action. ‘The Superintendent shall have a seat on the Board and shall have the right to speak on all ‘matters at meetings of the Board, bu shall have no vote NJSA. 18A:17-20 Date Adopted: 11-11-93 Date(s) Revise: 13> Bylaw wes one Board of Education ARTICLE IV Ledi semsensie Section 1. (arl2-11) Section 2. Qualifications ~ Bach menber of the Board shall nect the folloving qUalifteat ins: Number - The Board shall consist of nine menbere. a. He shall be a citizen and resident of this district and shal Rave been such for at least one b. He shall not be interested directly or indirectly in any contract with of claim against the Board. (18Ar17-2) ¢. He shall be a registered voter and not disqualified fron voting. (ISREIE Ty eae a fe. He shall be at least 18 years of age. t He_shall not be the mayor or a menber of the governi. body! of Ladle UIBRTT Ba} ee area Section 3. Election ~ Three members of the Board shall be dulj chosen each for a full tern and_ao ainy other members aa aay 6s section 4. Vacaneii in the following manner = Vacancies on the Board shall be filled a, By the County Superintendent, if the vacancy 1s caused by-the-sbsengs of candidates” Yar-slactisn. te-eha school board of by ransval of s neaber became oF mek OF 3/88 page 1/4BYLAW No. 0140 BOARD OF EDUCATION ‘ARTICLE TV Lop Menbership ~ pg 2 walifications, or is not fftied within 65 ‘Sige following Tis occurrences b, By the County Superintendent, to a aumber of suffietest to make up a qusrui of the Bosra Sip by reason of vacancies. e quorum te Tack aE c. By special election, if in the annual School~e¥ectton two of aore-candidates” quali ‘ied by-law sor membership on the sehsoe Fie ‘aw for menbership on the scl Board recetve an equel numberof votes Such special-election-stall be held only pon res” bunt and cert fication Sy the comTssioner ot Such-stection result, suet ve-restricced to Such_candidates, shall be held within 60 days ofthe annual school election,and stall be conducted in accordance with procedures for sniual snd special school elections set—forth Sn chapter 14-0 Tele 18h of the Nev Jersey Statutes-—The vacancy shall be flied by the Sounty-superintendent Tf tn such special lec Eton two SF more candidates qualified by Taw for monbers fecetve tn Soin ausber ST votes? 4. By special election if there is a failure to elsct a menber st the annual Scheel elee—— ‘Fon due to faproper_election procedures. Such ‘EpecTal -cleceTon Shall be restricted te those pefeane io were candidates at such armmt Schoo! election, shall be held witl ays of such annual school elect ion. Goudueted tn accordence sith the procedures for annual and_spectsl-scheol elections set forth in chapter 1 of Tele 1h of the Nev Jersey tatutes: page 2/4i) BYLAW No. 0140 BOARD OF EDUCATION Loor ARTICLE IV Menbership ~ pg 3 2. By the comaissioner if there is failure to elect a onbet ae the annual school election duets teproper cam palgn practicaay SSS + By the Board in all other cases. (18A712-15) Section 5. Term ~ The term of each Board menber shall be three years, except that a menber appointed to 111 s vacancy shall Serve uneil the Organizstion Nesting Following the next-snaval siection, unless te has been appointed to-flli-a vacstey ‘Sccurring within thé 40-days innedlately Sreceding such-election Eo-fill-a term extending beyond such eleceisne tn which ease ho” shall sorve until the Organisation Mecting following the second annus] election next succeeding the occurrence of tho vacancy es Section 6. Compensation - No menber of the Soard of sducation shall receive compensation for his or her services as a soare Member. ‘The Board will reimburse moabors for all necessary expenses incurred in the menber's attendance at authorized conterences oF other activities related to the operation, improvenent, mainten- anen, and management of the district. The Board may also reimburse necessary expenses incurced at a Local event that is attended by a Board member solely as a function of his or her membership on the Board. Reimbursement vill be made by the Goard upon the receipt and review of an itemized voucher submitted by the Board mene seeking reimbursement. The voucher shall list individually all expenses incurred and shall be executed by the Roard nenbor, who shal! certify that the costs incurred constitute actual out-of pocket expenses and are correct in all particulars. (NISA 18A:12-4) Section 7. Indeminification - Whenever a civil or a criminal ction has _been brought against any person for any act or _omis- gion arising out of and tq the Sourse of the pertoraance Of Mia Sities-as_s nenber of a board of sdveations and tn the case cea geiminal action such action rasults In final disposition in page 3/40140 BYLAN Ne ‘BOARD OF EDUCATION oor ARTICLE IV Menbersnip - pg 4 £avor of such person, the cost of defending such action, in- eluding Feasonable counsel fees and expenses, together @Tth Sosts sf appeal, (f-any, shall be bore bythe besa oe Sueaeton trekraszop ee Dae oe Section 8. Superintendent - the superintendent shall have a Seaton the Soard-and shall _have—the Ctghe €o. SpeakOn alt eau gational aatters at meetings of the board, but shall have no vote, (T8A:17=20) Section 9. Orientation ~ The Board believes that the preparation of each Board member for the performance of Board duties is essential to the effectiveness of the Board's func~ tioning. The Board shall encourage each new Board member to understand the Functions of the Board, acquire knowledge of matters related to the operation of the schools and learn Board Procedures. Accordingly, the Board shall give to each new Board Member for his or her use and possesion during the term on the Board the Eollowing items: a. a copy of the Board policy manual; b, the current budget statement, audit report, and related fiscal materials; c+ the most recent district master-plan. Bach new Board member shall be invited to meet with the Superintendent and the Board Secretary to discuss Board tune tions, policy and procedure. ‘The Board shall encourage and bear the cost of the attendance of each new Board member at orientation workshops and conventions of the New Jersey School Boards Association. Date Adopted: 5/6/80 Date Revised: 12/10/86, 9/17/87, 2/11/88, 5/13/92 page 4/4BYLAWS sou Board of Education Bylaws Lodi Page 1 of 1 ogy bagetof BOARD MEMBER NUMBER AND TERM. ‘The Board of Education stall consist of nine members. The term of a Board member shall be three years ‘The term of a Board member appointed to fill a vacaney shall be from the member's appointment to the organizational meeting following the next annual election. Any vacaney for the remainder of the term shall be filled atthe next annual sehool election, ‘except that 1, A Board member appointed to fil a vacancy occurring within sity days immediately preceding an annual election occuring in April, to fill term extending beyond the next election, shall serve until the organizational meeting following the second annual election next succeeding the ‘occurrence ofthe vacancy; of 2. A Board member appointed to fll a vacaney ovcurting afier the third Monday in July for an annual election eeeuring in November, o fll a term extending beyond the next election, shall serve until the ‘organizational meeting following the second annual election next sueceeding the occurrence ofthe vacancy. ‘Any vacaney for the remainder of a term shall be filled at the annual election or the second annual election nest succeeding the occurrence ofa vacancy, a3 the case may be, NIS.A. 1BA:12.6; 18A:12.95 1BA:I2-115 18A:12-15 Date Adopted: May 28, 2014 Date(s) Revised:BYLAWS sani Board of Education Bylaws Lodi Page bof § Hogi ageto BOARD MEMBER QUALIFICATIONS, PROHIBITED « CODE OF ETHICS ACTS, Fach member of the Board of Faducation shall possess the qualifications required by law ‘and shall be bound by the provisions othe Sehool Ethics Aet Qualification of Ornice ‘A Board member must be a citizen ofthe United States {A Board member must be a resident ofthe district the momber rsprosents and must have ben. sueh for at least one year immediately preceding the member's election or appointment. ‘A Board memter must be able to read and write. A Board memser must be reyistered to vote in the district and not disqualified from voting pursuant to NI.S.A, 19th A Board member may not have been convicted ofa rime or offense as listed in NU.S.A. IWAI2-1 | Hoard member eannot concurrently hold oft body of Borough of La 88 mayor ora member ofthe yoverning "ach member of the Board of Fducation, within thy days of elceton or appointment to the Board shall undergo a criminal history ackyround investigation forthe purpose of ‘ensuring the member isnot disqualified from membership due to criminal eunvietion of 4 stime or offense fisted in NASA. I8ACI2-1 et seq. The Bow of Education sill feimburse the Boar member forthe eusts of the criminal history wud check, The Commissioner of Filueation shall notity the Board of Taation if & member his beer slisqulifed from membership on the Hesnd as the result of the criminal history. record heck The Commissioner of Falucation will sso notify the Board if'a Board merber hes ‘hates enumerated in NJS.A. I8AI2-1 pending against hiner and the Bound shall take appropriate action, HFhe pening charges sesulcin cunvietion. dhe anemier shall be isqualifed fom continued membership on the BoardBYLAWS. 0142spaye 2 of 5 mnber Qualifications, Prohibited Acts And Code of Ethies Board M Prohibited Acts ‘Business means any corporation. partnership. Him, enterprise franchise, association. trust, sole proprietorship. union, politial erganization, oF other leyal entity but does not Jude a sehooldisieit or other public ety Iwerest” means the ownership of or controt of more than ten pervent of the proits, assets, o socks of a business but does not inelude the control of asets ina labor uiion “twmodiate Family” moans the person to whom the Board member is legally married and ‘aay dependent child of the Board member residing in the same household [No Board member oF member of his/her immediate family shall have an interest in a business organization or engage in any business, ransvetion, or professional activity thal is insubstantial confiet with the proper discharge of hisher dutes i the public intrest No Board member shall use or attempt 10 use his/her ollcial position to. secure ‘unwarranted privileges, alvantages, or employment for hinvhersell. members of hisher immediate family. oF others [No Roard member shall actin hisiher official capacity im any maiter where holshe, a member of hisiher immediate family. or a business organizaticn in which he/she has an interest, has a dievet oF indgect financial or personal involvement that might reasonably be expected to impair hisher independence of judgment inthe exercise of oficial duties. [No Board member shall actin hisher official capacity in any matter where hehe ora snomber of hisher immediate family has a personal involvement that is or creates some benefit o the Board member ora member of his immediate family. ‘No Board member shall undertake any employment or servioe, whether compensated or fot. which might reasonably be expected to prejudice his/her independence of judyment in the exercise of official duties No Boal member or member of his et immediate family or business organizstion in which heshe has am interest shall solicit or aeeept any git. favor, loan, political contribution, service. promise uf future employment oe other thing of value hase upon oi understanding thatthe ul favor, loan, contribution, serve, promise. or wher thing ff salve was given of offered for the purpose of influencing him her, diwetly oe ind rwely. in the discharge of his her offieial duties, eseept thatthe member may: have solicited or accepted contributions to hischor campaign For election to public wiice horas al no knowskadge or reason wo believe thatthe eampaign contribution, i cee ‘sas given withthe intent to inlusnee bi discharge of official Gates. Board members may not ageeptollers a meals. caterainmeat of hospitality whieh are fimited to dlients customers of the individual providing such hospitals. ard. members may stad! hospitality’ suites oe reeeptions at gonterenees only: wen they are open 10 all Persons attending the vonlerenceBYLAWS OL42:page 3 of 5 Board Member Qualifications, Prohibited Acts ‘And Code of Ethics No Board member shall use, or allow to be use, his pubic office or any information not generally available t the members ofthe public which hehe receives or acquires in the ‘course of and by reason of hisher office. for the purpose of securing financial gain for hhinvherself, any member of hither immediate family. or any business organization with ‘whieh helshe is associated. "No Board member or business organization in which he(sve has an interest shall represent ‘any person or party other than the Board of Education or sis school district in connection with any cause, proceeding, application, or other mater pending before this school istrict or in any proceeding involving this school district except that this provision shall not be deemed to prohibit representation within the contest of official labor union ot similar representational responsibilities, {cis not confict of interest if, merely by reason of hier participation in any matter voted upon by the Board, a Board member accrues material or monetary gain that is Ao treater than the gain that could reasonably be expected te accrue to any other member of the members busines, profession, aceupation, oF uroup. No elevted Board member shall be prohibited from making an inquiry for information on behalf ofa constituent, ino fee, eward, or other thing ol vale is promised to or vento ‘or accepted by the member or a member of hisherimmeciate Family, whether directly or indirectly. in return forthe information so requested, Nothing shall prohibit 2 Board member or members of tisther immediate family from representing hinvherself or themselves in negotiations or proceedinys conceening hishhet OF their own interests. except that Board members shall disqualily themselves. from Participating in negotiations and voting on collective bargaining agreements where thet spouse or dependent children are mernbers of the bargaining unit. Fach Board member shall annually. in aceordanee with NJ.S.A. 18A:12-25 and 18A:12. 26, flea disclosure statement regarding potential eonllets a interest Ineligibiley for District Emptoyment A Board member cannot be appointed tn a paid office oF postion required tobe filed by the Board, except sshere law permis or reyiees that the «Hie or postion be Filled by: ‘Board member. an is ineligible tor appointment «paid fie oe positon in the district Fora leat six months alter the member's retinoment, esignation, of removal from Basil nombership,BYLAWS O142ipage 4 ofS Board Member Qualifications, Prohibited Nets And Cove of Eis ‘Cle of Fahies Tn accordance with NIS.A IBAAL2-241 Following Code of Fihies. he Board memb 1 ery Board memer will abide by: the will: Uphold and enforce all laws, sules and regulations of the State Board of Feducation and court orders pertaining to schools. Desired changes shall be brotight about only theouul legal and ethial provedures. Make decisions in terms of the educational weltar of children and seek 10 velop and maintain publi schools that meet the individual needs of all children reyordles oftheir ability, race, creed, sox. oF social standing. online hivher Board action to policy making, planning and appraisal, and help (0 frame policies and plans only after te Board has consulted {hose who wil be alYected by ther. Carry out his/her responsibility not to administer te schools, but foyether ‘with fellow Board members, insure they are well run Recognize that authority vests with the Board of Education and make no personal promises nor take any private action that may compromise the Board. interest or Relitse to surrender histhor independent judgment 10 sp partisan politcal yroups or 1o use the schools for personal gain or for the ‘gin of Friends, Hold comtidenta all matters pertaining tothe schools, which, i disclose would neollessly injure individuals, ofthe schoo's. La all ether matters. be’she will provide accurate information and, in eeneert with fellow Board AF the aspirations of the community for its inomthers, interpret to the schol Vote 1 appoint the best-quslified personae available after consideration ‘of she ecommendation af the chief administrative fier. Support and protest school personnel in proper performance thor slates Rete all complaints to the chief adminisiative officer and aet on the Ceomplains at-public mectings only aller ilu of an administrative solution,BYLAWS O1s2ipage 5 ofS 3oard Member Qualifications, Prohibited Acts And Code of ties Fach Board member is requined (sign an acknowledgment that he/she received a copy. read and. will become familiar with the Code of Eihies for School Boar! Members contained within NJS.A. 1812-21 et seg. ata regular scheduled publie meeting cach year, The Board Secretary/School Business Administrator will provide zach Board ‘member with a copy of the Code of Ethies and the required acknowledgement ont ‘annual basis and will mintain the original signed acknowledgments) in the Ofice of the { Seeretary’School Business Administrator The Board will reevive a copy of and discuss the Schoo! Ethics Act and the Code of Lies for Schoo! Board Members, pursuant to NJS.A. 12-21 et seq, at a regular scheduled public meeting cach year. The discussion may include presentations by school administrative sialf. the Board attorney, Board members and/or other professionals familiar with the School Ethies Act and the Code of Ethics. In addition. the Board Seeretary/School School Business Administrator will keep the Board informed of decisions by the School Ethies Commission, Commissioner of Education, State Board of uucation and courts Oath of Oftce ‘Fach Board member shall, before entering upon the du or atti ‘under oath that he/she qualifies for membership and wil faithfully discharge the duties of the offi of Board member. NUSAWBASI21: IBA:I21 1: 18A122 1SAs12-2.1: 1BA*12-21 dough 18A:1234 NJS.A. 18A:13-7 [regional distriet only] NAIS.A. 1854-17 [vocational district only] NIS.AMIIS Schoo! Ethies Commission Policy Guidetine 1 Dias Adapted: 9-9.02 Dates) Revise: 6. 3.02811BOARD OF EDUCATION Byl aws LODI SCHOOL DISTRICT BYLAKS 0142 /Page 6 of 6 BOARD MEMBER QUALIFICATIONS, PROHIBITED ACTS ‘AND CODE OF ETHICS |n addition, the Secretary/Business Administrator will keep the Board informed of decisions by the School Ethics Commission, Commissioner of Education, Stato Board of Education and courts. Oath of Office Each Board member shall, before ontering upon the duties of the office, swear or affirm under oath that he/she qualifies for membership and will faithfully discharge the duties of the office of Board member. NSA. 18A:12-417 18A:12-1.1; 18A:12-2; 18A:12-2.1; 18A:12-21 through 18A:12-34 NSA. 18A:13-7 (regional district only) NJ.S.A, 18A:54-17 [vocational district only] NISA, 44:1-3 ‘Schoo! Ethies Commission Policy Guideline 1. Adopted: 9-9.92 Revised: 6-25-03 DBoard of Education Bylaws Lod Page Lot: my ragoto2 The Board of Fducation adopts this Nepotism Policy as a condition of receiving State ad purstiant to NJAC. BADIA For the purposes of this Poliey, “relative” means an individual's spouse, by marriage or hil won pursuant to NS.A. 7.1233, domestic paring as defined in NIS A. 2G 8A, 3. oF the individuals or spouse's parent, chill. sibling. aunt, uncle, niece, nephew andparent, grandchild, son-in-law, daughter-in-taw, stepparent stepehild. ephvothor, Sepsister, hal-brother oF hall-sister. whether the relative is related to the individual of ‘he individual's spouse by blood, marrige or adoption. For the purposes of this Pole partner in a civil union as defined in NJ.S.A, 3951-33, domestic part NiLS.A.26:84-3. or dependent child residing inthe same household immediate famity member” means the person’s spouse. er as defined in For the purposes of this Policy. “administrator” is detined as set forth in NJS.A, 1812.23, No relative of « Board member ofthe Superintendent of Schools shall be employed in an ullige oF position in this school district except that a person employed by the schoo! district onthe elfeetive date ofthe Poley or the date a relative becomes a Board member ‘ Superitsident shall not be prohibited from continuing to be employed or promoted sn theistic the Superintendent of Schools shall not recommend tothe Board of Fueation pursuant WNIS.A, 18A:27o4.1 any relative of a Board member or the Superintendent, However, fn aeeordance with NJAC. 6A:234.6.2a92, the district may employ a relative of Hoard member or Superintendent of Schools provided the distet obs the appro Thom the Executive County Superinrnent of Sehools. Suuh approval shall he grated tly. upon demonstration by the school distriet that it conducted & thorough search for candidates an tha the proposed candidate is the only quiliied ana available person for the position, Im accordance with NAC. 6A223.6.2(a%6.(b), per diem substitutes and student cruplosees who are relatives of a Board member or the Superintendent of School choll be excluded from the provisions of this Poliey and NIV. OA cSsAc6 2 \ school district administrator shall be prohibited fiom exercising direct or indiroet wahurity, supervision, of control over a relative af the adminisrae, Whee i i nen Seasible to climinate such a director indirect supervisory aclationship, appropriate screen snd oF altemative super tion an porting meetanisns mus be pu in paceBYLAWS (0142.1 page 2 of 2 Nepotism \ sehool district slministratoe oF Burd member ‘sho has 2 relative who is a member of the bargaining unit shall be prohibited trom sliscussing oF voting on the proposed collestive barysining agreement with that unit oF Grom participating in any way in negodations, neluding. but not limited 10, being a member of the neyotiting team: nor shoud that schoot disiriet administrator be present withthe Board in elosed session when nogosation strategies ate being discussed: provided however, that the administrator may serve as a technical resource to the negotiating team and may provide technical information necessary wo the collective bargaining process when ao one else in the district can provide such information, {A setool district administrator of Board member who has an immediate Family member ‘who is a member of the same Statewide union in another sehool disrit shall be prohibited trom panicipating in any way in negotiations, including but not limited to boing a member ofthe negotiating tam or being present with the Board of Education in «losad sessions when negotiation strategies are being discussed, prior to the Board of Education ataining a Tentative Memorandum of Agreement with the bargaining unit that inclules a salary yuide and total compensation package. Once the Tentative Memorandum of Agreement is established, @ sehoo! distiet administrator with an immediate family member who is a member of the same State-wide union in another school district may fully participate in the process, absent other contl ‘Notwithstanding these provisions. a distrit administator who has an immediate family member Who is a member of the same Statewide union in another district may serve as a lwehrical resource 10 the negotiating team and may provide technical information necessary to the collective bargaining process when no one ese in the distriet ean provide the information, NIAC. GN 3A62 Bate Adopted Date(s) Revised: 9-24-08, 3551.9Board of Education Bylaws Lodi Page Lot? Hogi age tot BOARD MEMBER ELECTION and APPOINTMENT The election and appointment of Board of Education members will be conducted in stict compliance with law. A vacancy in the membership of a regional Board of Education shall be filled in accordance with NJ.S.A. I8A:13-I1. A vacaney shall be filled from the constituent Listictsreprovented by the former incumbents ia tke sume marner 35 vacaneies in the ‘membership of Boards of Education of Type Il districts having elected Boatds of cation are filled. ‘A vacancy in the membership of a Board of Education shall be filed as follows: |. By the Executive County Superintendent, ifthe vacancy is eaused by: a. The absence of candidates for election tothe school Board: or b. The removal ofa member because of lack of qualifications; ot © The filure of the Board to appoint a person to a vacancy within sixty-five days following its occurrence; or 4d. Two or more candidates qualified by law for membership on the Board receiving an equal numberof votes in special runof? election. 2. By the Executive County Superintendent, to @ number sufficient (o make 'upa quorum of the Board if, by reason of vacancies, quorum is lacking; 3. By special election within sity days ofthe annual school election, if 8. Two or more candidates qualified by law for membership on the school Board receive an equal aumber of votes in the annual school eletion; or mn is disqualified due to improper election 4 By the Commissioner of Education if there isa failure to elect a member atthe anntal school eletion du to improper campaign practices: orBYLAWS (0143/paye 2 01 2 Board Member Election and ‘Appointment 5. By a majority vote of the remaining members of the Board of Education after the vacaney occurs in all other eases. ‘The Board Secretary shall promptly notify the President of vacancy to be filled by the Board. ‘The President shall inform all ether Board members. The Board will give public notie of the vacancy and invite any qualified person to submit a yaiien request for cconsderation of his/her candidacy for the vacancy, The Board may also require candidates submit a resume with their written request In considering candidates who have expressed un interest in a vacaney, the Board of Education may interview candidates in public or executive session. The Board must vote ‘o appoint a candidate o a vacancy in publie session and there shall be no decisions made in eyeeuive session. In the event interviews are conducted in executive session, Board ‘members. in the public session nomination and voting process, shall express ther opinion in sypportof their vote so the public can witness any deliberations, policy formulation, and the decision making process of the Board A rall call vote will be conducted on candidates in the order the candidates were ‘nominated with a second, IFthere are two or more vacancies, each vacancy will be filled by aseparate election process. The frst candidate who receives the votes aa majority of the remaining Board members will be elected tothe vacancy. In he event no eandidate Feeeives a majority vote of the remaining Board members, anther election process shall be conducted between the two candidates receiving the highest aumber of votes | NJSA.18A:12-115 1BA:I2I5 Date Adopted: 5-24.99 Dates) Revised: 6-25.08, 5-28-14Ns Board of Education Bylaws Lodi Page Lof 2 Roy age tot BOARD MEMBER ORIENTATION the preparation of each member forthe pertormance of Boar of Education duties is «essential fo the proper luetioning of the Board, The Board encourages each new Booed ‘ember in the dequisition of information about school distit yovernance. the separate fictions of the Board and the Superintendent the operations of the district. and Bord procedures, the Board diecets that cach new member receive aecess to and/or a copy of the Board of Fucation Bylaw and Policy Manual. the current budget statement and audit report. nd seh other materials as deemed appropriate by the Superintendent Fach new Board member will be invited and is encouraged to meet and discuss the responsibilities and authority of a Board member, Boned functions. and Board policies and procedures with the Board President (if available), the Superintendent, and the School Business Administator/Board Secretary. Each newly elected oF appointed Board member shall complete during the fist year of ‘the member's ist term a training program to be prepared and offered by the New lersey School Boards Association. in consultation with the New Jersey “Association of Schoot Administrators, sw Jersey Principals and Supervisors Association, nd. the Department of Fdvestion, regarding the skills and knowledge necessary to serve as 3 Board member "he traning program shall include information regarding the school uistiet monitoring system established pursuant 10 PL. 2005. ¢. 233, the New Jersey Quality Single Accountability Continuum, an the five key components of school district effectiventss fon whieh sehoo! distets are evaluated under the monitoring system: instruction and Program: personnel fiscal management: operations: and yovernane. ‘ihe Board member shall complete 2 taining program on school distiet governance in sath of the subsequent (se sears ofthe Board members itt term, Within one year afer each re-ceetion oF re-appwininent to the Bound of Fduwation, the Board member shall complete an advanesd taining program to be prepared and elfred hy the New fersey Scho! Boards Associaton, This adkaneed ttining program shell include information on relevant changes wo New ersey seh! ns and ether information ‘ecm appropriate to enable the Hoard weiner to serve more clfectivelyBYLAWS (01 44ypage 2 of 2 Board Member Orientation Thhe Now Jersey Selo! Bards \sseviation shall Prograns to Board members thro i oF through caine options for providing training allemative methods such as on-line or other onal-bised tsi. dstange learning me Within one year alter being nowly elected oF appointed or being re-elected or re- appointed tothe Board of Fuucation,a Board member shal complete a taining programa ‘on harassment, intimidation, and bullying in_ schools, including a school district's responsibilities under PL, 2002, ¢.83 (C.18A:37-13 et seq). A Board member shall be required to complete the program only ones, Training on harassment inimidaion, and bullying in schools shall be provided by the New Jersey School Boarus Associaton, in consultation with recognized experts in school bullying [fom a eross section of academia child advocacy organizations. nonprofit organizations, protessional associations. and government agencies NASA, 18212. 18A:37-13 et seq Dae Adopted: 11.11.93, Dato(s) Revised: 11-24-03. 08, 6-20-11 wiO Bylaw en Board of Education ARTICLE IV Lodi BOARD MEMBER RESIGNATION REMOVAL, ‘The membership of a Board of Education senber shall terminate imeediately upon 1. ‘The cessation of the member's bona Eide residency in the school district the menber represents or 2, ‘The member's election or appointment to the office of payor or member of the governing body of Lodi or 3. The member's disqualification from voting pursuant to NJ.S.A. 1924-1 oF 4, The member's conviction for false swearing for having falsely affirmed or declared that he or she is qualified to vote or 5S. The removal of the member by the Commissioner of educations A menber who fails to attend three consecutive regular meetings of the Soard without good cause may be removed from office on the affirmative votes of a majority of the remaining Board members, provided that. The member's removal was proposed at the immediately previous Board meeting and 2, Notice of the proposed removal was given to the affected member at least ten days in advance of the meeting at which the vote will be taken. Ned.S.A. 10% 2-2, 12-3, 12-29 Date Adopted: 5/13/92 page 1/1BYLAWS woos Board of Education Bylaws Lodi Page Loft Bodie te BOARD MEMBER AUTHORITY ‘A Board member does not possess individually the authority and powers tha reside in the Board of Fducation. No Board member by vine of hisher offic shall exereie any administrative responsibilty with respect to the operation of the school district or a8 a individual command the services of any sehoul district employce Release of Information Bond member access to public, personnel, and pupil rovords shall be governed by law and by the provisions of Policy Nos. 8310, 8320, and 8330. Confidential information to which a Board member becomes privy asa result of hivher clfge shall be used only for the purpose oF helping the member discharge his her responsibilities as Board member. No Board member shall reveal information eontained Jina confidential eecord or reevived during a duly coavened private sision of the Board exeept when that information has been released tothe public by the Beard Public Expressions Board members are entitled to express themselves publicly on any matter. including issues involving the Board and the schoo! istic. Individual Board members cannot, hoswever. express the position of the Board except as expeessly authorized, in accordance ‘ith Board Policy No. 9120. A Board member shall not represert hisher personal ‘pinion asthe position of the Boar Board members visting a schoo! shall comply with district policy and procedures foe schoo! visitors. ‘Members of the Board shall dere to the Code of Fhies fe Board members in Bylaw wy NISAISAIAL Date Adopted: 9-22-10 Dato) RevisesB Board of Education Bylaws Lodi Page 1of 4 Seopa oft BOARD MEMBER TRAVEL EXPENSES ‘The Board of Education will reimburse Board members for travel expenses in accordance with applicable New Jersey Statutes For the purpose of this Policy: 1, Travel Expenditures ~ means those costs paid by the school district using local, State, or Federal funds, whether paid directly by the school distiet of by ‘employee reimbursement, for travel by school district employees andor Board of Education members to training and seminars, conventions and conferences, regular school district business, and retreats 2. Training and Seminars - means all regularly scheduled, formel residential or none residential training functions conducted at a hotel, motel, convention center, ‘residential facility, or any educational institution or facility. 3. Conventions and Conferences - means general programs, sponsored by professional associations ona regular basis, which address subjects of particular Interest to a school district or are convened to conduct association business. The primary purpose of employee attendance at conferences and conventions is the development of new skills and knowledge or the reinforeement of those skills and Knowledge in a particular field related to school district operations. These are Aistinet from formal staf taining and seminars although some training may take place at such events 4 Regular School District Business ~ means all regular official business travel, including atendance at meetings, conferences, and any other gatherings which are ‘ot covered by the definitions for training and seminars and convention and conferences above. 5. Retreats - means meetings with school district employees and Board members held away from the normal work environment at which organizational goals and ‘objectives are discussed. If available, school district facilities shall be ullized for this ype of event School district travel expenditures include, but are not limited to, all costs for ansportation, meals, lodging, and registration or conference fees to and ffom the travel event. School distri travel expenditures include costs fr all required training and travel authorized in existing school Aistict employee contracts and school Board policies. This includes, but is nat limited trBYLAWS O14 ipage 2 of 4 Board Member Travel Expenses requited professional development and other staff training, required taining for new school Board members, and attendance at specific conferences” authorized in existing employee contracts The school district shall not bear costs for carrentals, limousine services, and/or chauffeuring ‘coats to or during the event, as well as casts for employee attendance for coordinating other attendees’ accommodations at the travel event, All travel by Board members shall be educationally necessary and fiscally prudent and all travel ‘expenditures shall be directly related to and within the scope of the Board members current responsibilities. All travel expenditures must be for travel that is critical to the instructional needs of the school district or furthers the efficient operation of the school district and is in compliance with State travel payment guidelines as established by the Deparment of the Treasury and wih guidelines established by the Federal Office of Management and Budget; except that those guidelines that conflict with the provisions of Title 18A of the New Jersey ‘Statutes shall notbe applicable, including, but not limited to, the authority to issue travel charge cards ‘A Board member shall submit to the Superintendent of Schools within thirty (30) calendar days of incurring the tavel expense(s) a brief report that includes the primary purpose for the travel and the key issues that were addressed at the event and their relevance to improving instruction or the operation ef the school district, ‘The detailed docamentation that demonstrates compliance with P.L. 2007 c.53 and this Policy including travel approvals, reports, and receipts forall school district funded expenditures, as appropriate, shall be maintained in the Board office ‘Travel for Board members may occur only upon prior approval by a majority ofthe full voting ‘membership of the Board and the travel shall be in compliance with section 4 of P.L.1991, ¢.393, (C.18A:12-24) and section 5 of P.L-2001, ¢.178 (C.18A:12-24.1). ‘The Board may approve, at any time prior tothe event, travel for multiple months as long as the ‘Board approval, detailed in Board Meeting minutes, itemizes the approval by event, total cost and number of employees and/or school Board members attending the event. General or blanket pre-approval for vavel is not authorized, Approval shall be itemized by event, event total cas, and number of employees and school Board members attending the event, Travel payments will be paid only upon compliance with P.L. 2007, ¢. $3 and this Policy's provisions and approval requirements The Board will mot ratify or approve payments or reimbursements for travel after completion of| the avel event. A Board member or organization shall not receive an amount for travel and/or travel-elated expanses in advance ofthe travel pursuant to N.J.S.A. 18A:19-1 et se, 2BYLAWS o14s7ipage 3 of 4 Board Member Travel Expenses ‘A Board member shall recuse himself/herself From voting on travel if the Board member, a ‘member of hisfher immediate family, or a business organization in which he/she has an interest hhas a direct or indirect financial involvement that may reasonably be expected to impair his/her ‘objectivity or independence of judgment. A Board member shall not actin hishher offical capacity in any matter in which he/She or a member of his/her immediate family has @ personal involvement that is or creates some benefit to the school official or member oF hisher immediate family; or undertake any employment or service, whether compensated or nat, which may reasonably be expected to prejudice hisher independence of judgment in the execution of hishhet ‘official duties. ‘The Board shall exclude from the requirements of prior Board approval any travel caused by or subject to contractual provisions, other statutory requirements, or Federal regulatory requitements. The Board may not exclude such travel from the subsistence requirements and annual maximum travel expenditure pursuant to P.L. 2007 ¢, $3. (One-day trips that do not involve overnight lodging are not eligible for a subsistence payment or reimbursement except in limited circumstances authorized in the Department of the Treasury guidelines. Overnight travel is eligible for a subsistence payment or reimbursement as authorized in the Department ofthe Treasury guidelines, except as otherwise superseded by the following provisions: 1. Per diem payment or reimbursement for lodging and meals will be actual reasonable costs, not to exceed the Federal per diem rates as established in the Federal register for the curent year; 2. Lodging expenses may exceed the Federal per diem rates ifthe hotel isthe ste of, the convention, conference, seminar, or meeting and the going rate ofthe hotel is in excess of the Federal per diem rate. If the hotel at the site ofthe convention, conference, seminar, or meeting is no longer available, lodging may be paid for similar accommodations at arate not to exceed the hotel rate fr the event, 3. Receipts are required for hotel expenses; 4. Inany case in which the total per diem reimbursement is greater than the Federal peer diem rate, except as stated in 2. above, the costs will be considered to be ‘excessive and shall not be paid by school dstict funds 5. The school district shall patronize hotels and motels that offer special rates to {ovemment employees unless alterative lodging offers greater cost benefits and 6. Payment of reimbursement is approved forthe full cost of an official convention ‘meal that a Board member atends, when the meal is scheduled as an integral part of the convention or conference proceedings. If a meal is inchuded in the registration fee, the allowance forthe meal is not eligible for reimbursement.BYLAWS O147ipage 4 of 4 Board Member Travel Expenses ‘Annually in the pre-budget year, the Board shall establish by Board resolution, « maximum travel expenditure amount for the budget year, which the school distiet shall not exceed in that budget year. The Board resolution shall also include the maximura amount established forthe pre-budget year and the amount spent to date. The maximum school district travel expenditure ‘amount shall include all travel in accordance with P-L. 2007 ¢. 53 supported by local and State funds. ‘The Board may elect by Board resolution to exclude travel expenditures to be supported by Federal funds in the maximum travel expenditure amount. The Board resolution shall include the total amount of travel supported by Federal funds from the prior year, pre-budget year, and projected forthe budget year. ‘The school district shall maintain separate accounting for school district travel expenditures as necessary fo ensure compliance with the school district's maximum travel expenditure amount, ‘This may include, but need not be limited to, a separate or offline accounting of such ‘expenditures or expanding the school district's accounting system. The tracking system shall be sufficient to demonstrate compliance with the Board's policy and P.L. 2007 ¢. 53, and shall provide auditable information. ‘Any Board of Education that violates is established maximum travel expenditure as set forth in P.L. 2007 c. 53, or that otherwise is notin compliance with the travel limitations st forth in P.L, 2007 ¢, 53 may be subject to sanctions by the Commissioner as authorized pursuant 1o NSA. 18A:4.23 and NLJS.A. 18A:4-24, including reduction of State aid in an amount equal to any excess expenditure. ‘A person who approves any travel in violation of the P.L. 2007 e. $3 of this Poly shall be ‘equired to reimburse the school district in an amount equal to three times the cost associated with atending the event. An employee or Board member who travels i violation of the Board's policy or P.L, 2007 c, 53 shall be cequired to reimburse the school dstict in an amount equal to three times the cost assoviated with attending the event. PL. 2007 . 53, Adopted: 10-26-05, Dates) Revised: 6-27.07 2 DBoard of Education Appendix A Lodi Page 1 of 2 Pody age tof BOARD MEMBER TRAVEL EXPENSES A, Approval of Travel Expense Reimbursement ‘The following procedure shall be implemented for a Board member seeking to receive travel expense reimbursement 1. A Request for Travel Expense Report must be submitted to the Superintendent of Schwols prior to the travel date(s) and at leat thirty (30) days before a Board ‘meeting. The request shall include supporting documentation to inelude: the type of travel; location ofthe travel; occurrences ofthe travel; date(s) of travel; and al. related ‘costs including transportation expenses, parking, tolls, lodging, registration fees, meals, and other expenses, 2 The Superintendent of Schools shall review the Request for Travel Expense Report fo determine if the expenses as outlined in the supporting documentation ‘re in compliance with State travel payment guidelines established by the Department of the Treasury and with guidelines established by the Federal Office ‘of Management and Budget a. If the requested travel expenses are in compliance with the guidelines the Superintendent of Schools will include the travel expense information on the Board of Education Approval of Travel Expense Form, b. Ifany travel expenses are notin compliance with the guidelines the Board ‘member will be informed the Board will only pay those expenses that are in compliance with the guidelines. Inthe event the Board member decides {to pursue the travel, the Board member shall assume the financial responsibility for those travel expenses not in compliance with the uidelines. ‘The Superintendent of Schools will include a summary ofthis documentation on the Board of Education Approval of Travel Expense Form, © The Board of Education Approval of Travel Expense Form shall be presented to the Board of Education. Approval by a majority of the full voting membership of the Board at a Board meeting is required for approvalBylaws 0147 Appendix. Page 2 of 2 Board Member Travel Expenses B, Reimbursement of Travel Expenses All travel expenses that receive prior approval of the Board shall be reimbursed by the Board of Education in accordance with the following procedures: 1, The Board member, within fory-five (45) calendar days after incurring the approved travel expenses, shall be required to submit t0 the School Business. ‘Administrator/Board Secretary receipts documenting all prior Board approved travel expenses paid and/or incurred by the Board member during the travel Reimbursement to the Board member will be made in accordance with the istiet’s payment procedures. Travel payments will be paid only upon compliance with PL. 2007 . 53 and Policy 0147 provisions and approval requirements. Receipts for the approved expenses to be paid dircetly to » vendor() accepting the school district purchase order wil be obtained direetly fom the vendor by the Business office. Payments directly to a vendor will be made in accordance with the district's payment procedures. Adopted: 627.07 Date(s) Revise:Oo By law No. 0150 Oo Board of Education ARTICLE V Ledi ORGANIZATION Section 1. organization Meeting - The Board of Education shall Seganice anctistiy at a regular Seating oF the posed ee Tee ‘ater than @ p.m. on ay day of the first or second veel following the annial school ofections tf the srassTstion Section 2. Officers - the organization meeting shall be called jeard Secretary, who shall act as presiding officer pro tempore. The Board’ Secretary or Board Attorney shall administer the oath of office to new members (N.J-S. Designate a newspaper(s) published in the district as the official newspaper(s), and If there is no such newspaper, one which’ 4s pub- lished in the county or state and circulates in the district. (18a:14-19, 184:22-11, 180:39-3) c. Designate a second newspaper for the pur- pose of publication of Board meetings. (104-84) 4. Designate a day, place and time for regular meetings. Within 7'days following the annual organization meeting of the Board: thy Secres” ‘ary shall-post and naintein posted throug the year inthe Dorrd offices and muster OTT ing and mail to the newspapers and submit to the persons described in the Notics section of Hhese. bylaws for the purpsse_of publics faeeoce tong schedule of the regular meetings oP one Board to be held during the siessdine year = ‘Such schedule shall comtate the location ot each meeting to theextent that it is known and the tine-and-dve of sch neating Ta" the event that such achedule Is thereafter ~~ page 3/5BYLAW No. 0150 BOARD OF EDUCATION “aera LoDr Organization - pg 4 such_revision Ia ove. 10: ‘The Board shall weet for the trsas- action of business at least oned every two months duFing the periods thar the setosls are ion. (18A7 10-1 revised, the Board, within 7 days following ‘such_revision, shell post, mail ead submit Such revision “In the asiner descrived sbow ©. Adopt existing bylaws and policies for its own operation and the operation of the school system. (Article ITI, 8 1) Section 5. Coumittees - Committees of Board members shall, _) when specifically charged to do so by the Board, conduct Studies, make recomendations to the Board and act in ay advisory capacity, but shall not take action on sehalt of the Board, . Committees shall consist of no more than bree Board members. b. Members shall be appointed by the Presi- dent who shall serve as an ex-officio menber on all committees. c. A member may request (or refuse) appoint- ment to a committee 4. Each Board commitee shall be convened by a chairperson who shall report for the committee and shall be appointed by the President. ¢-| The President shall appoint as soon after the organization meeting as practicable members of the Board to the standing committees where they shall serve a term of one year. page 4/3BYLAW No. 0150 BOARD OF EDUCATION ARTICLE V opr Organization - pg 5 £. Ad hoc conmittees may be created and charged at say time by the President. Mem bers of committees shall sorve until the committee is discharged. Date Adopteu: 9/6/80 Date Revised page 5/5 ceBYLAWS iss Board of Education Bylaws Lodi Page Loft Pte tor ORGANIZATION MEETING ‘The Board of Education shall organize annually at regular meeting held in all Type 1! sehool diatets with an April school election, on any day during the first or second week following the April school election or with a November school election, on any dale of the first week in January. If the organization meeting cannot take place on the date(s) above by reason of lack of quorum (or for any other reason, said meeting shall be held within three days thereafter, ‘The meeting shall be called to order by the Board Seeretary/Business Adminstrator, who shal serve as presiding officer pro tempore until the election ofa President The Board Attomey shall administer the eat of office to new Board members NJS.A. 184:103; 18a:10-5 NISAILLad-3 NIS.A.18A:13-12 et seq, (regional districts) NJS.A. 18A:54-18 et seq, (vocational districts) NuJS.A. 18A:46-37 (county special services school districts) ‘Adepted: June 25, 2003 Date(s) Revised: January 16,2013Board of Education Bylaws Lodi Page 1 of | Merge BOARD OFFICERS ‘The Board of Education shall organize by electing one ofits members as President and another as Vice President. ‘Any member may place a member's name in nomination; a second isnot required. Election for cach office will be conducted by roll call vote when the nominations for that office are closed ‘The candidate reeziving the votes of a majority of Board members will be elected to office, In the event no candidate rectives a majority ofthe votes cas, a second election shall be conducted between the two candidates receiving the highest numberof votes, Voting shall take place by verbal roll eal Officers shall serve for one year and until their respective successors are elected and shall qualify, but if the Board shall fail to hold the organization meeting orto elect Board officers a5. resented by NJS.A. 14A:15-1, the County Superintendent shall appoint from among the ‘members of the Board a President and/or Viee-President ‘A President or Vice-President who refuses to perform a duty imposed upon himvher by law may be removed by a majority vote ofall of the members of the Board. In the event the office of President or Vice-President shall become vacant the Board shall, within thirty days thereafter bl the vacancy forthe unexpired term, Ifthe Board fails to fill the vacancy within such time, the County Superintendent shall ill the vacaney forthe unexpired term, NSA. 18A:154 5 BAIS Adopted: 9.24.08, Dates) Revised:key Board of Education Bylaws BOARD COMMITTEES The Board of Education authorizes the cretion of committees of Board members charged to conduct studies, make recommendations to the Board, and act in an advisory capacity ‘Committees are not authorized to take action on behalf ofthe Board. ‘An ad hoe committe: may be created and charged at any time by the President of a ‘majority ofthe Board members present and voting. The President shall appoint members ‘o any committee so created and charged; members shall serve until the commitice slscharged Committees shall consist ofno more than four (4) Board members, one of whom shall be the President, who shall sere as ex officio member on all Board committees. A member ‘may request of refuse appointment to a commitee; a member’ refusal to serve on any ‘one committee shall not prejudice hisher appointment to another committer The Board reserves the right to meet and work as a Committee of the Whole in informational, discussion, and exploratory sessions, No offical action shall be taken at those meetings, unless so advertised. ‘A chairperson shall be apposed by the President. Committce meetings may be called at any time by the committee chairperson or when a meeting is requested by a majority ofthe members of the commites. Commitee meetings shall not be open to the public except that a majorly of the committe othe chairperson may open the meeting to the public of invite persons whose ‘knowledge or expertise may he use the committee Date Adopted: Mareh 16, 2016 Date(s) Revised!BOARD OF EDUCATION Byl aws LODI SCHOOL DISTRICT BYLAWS 0157/Page 1 of 2 BOARD OF EDUCATION WEBSITE For the purposes of Keeping the community informed, the Board authorizes the Superintendent tn coordinate and oversee a school district website to be maintained on the Internet. Al tems (0 tbe posted on the website shal be approved by the Superintendent or designe, prior to posting, In the event the Superintendent finds cern material that is submitted to be posted, should not te posted, the Superintendent shall sek approval ofthe Boatd price to posting such material ‘The iypes of information that may be posted on the website include, but are not limited to: ____ Board Meeting public agendas _ Board of Education policies __ Selected Board of Education policies Board of Euation regulations _— Selected Board of Edveation regulations Board of Education meeting dates ___ School Distt Newsete information _— Information regarding school imes, closings, procedures, schedules __ Frequently asked questions as they relate to Board functions __ School Adminstration faformation Job Descriptions Curriculum updates __ Job postingsBOARD OF EDUCATION Byl aws LoprscHoor pisrRicr ) ‘BYLAWS: BOARD OF EDUCATION WEBSITE ‘Test score information from the School Report Card _— Schoo! E-Mail information _— and any olher information the Superintendent determines appropriate for posting on the website, Materials containing politica or editorial points of view shall be prohibited from the website ‘The Board and Superintendent shall periodically evaluate the effectiveness of the school distict website and this Policy. Nusa. teams Date Adopted: 6/25/03 Date Revised: 4/20/05Board of Education Bylaws D> Lodi age Lot? ogi get NOTICE OF BOARD MEETINGS The Board of Education will give notice ofall meetings in aecordance with law. Public Notice "he Board Sceretary sill notify, in writing and no later than forty-cight hours in advance of the meeting, each Board member and each person who has duly requested. such ‘notification of the time, date, location, and, 1 the extent i is known, the agenda of any Feyular, special, or rescheduled meeting. Forty-eight hour notice shall also be posted in the Board of Education Office, delivered to two newspapers designated by the Board, and ‘iked with and posted by the Clerk of the Borough of Lodi, except that forty-eight hour notice is not required where the time, date, and location of the meeting has been Published inthe annual list of meetings approved by the Board in accordance with law. Upon the tfimative vote of the. qurers ofthe members present, he Bad my met inthe absence of adepate notice provided tha dasion and dein i ated ‘pes and unfesen or unoesele mars of sch ugeny ad npr hy diy forthe provision nize would be ikely to esl in ubsaa ba guc tat an Se noe gen sss ss se ena nam he ai accordance with he provisions o lw and isa Personal Notice of Meeting "he Board shall provide personal notice in writing to an adult student, the parenis) of legal guardian(s) of a minor student, an employee or officer of this disict, of a prospective employee whose privacy may be invaded or whose employment may be alTected by the Boar's deliberations in private session. Such personal notice will include ‘he date and time of the private meeting, the subject or subjects scheduled for discussion atthe private meeting, and the right of the individual given notice to request that the siscussions be conducted ata public meeting. Personal notice will be given no less than Forty-eight (48) hours in vance of the private meeting \ sriten request for public discussion must be signed by the person making the equest snd must be submitted tothe Board Secretary prior to the commencement ofthe meetin, Bylaw a Board of Education Lodi BYLAWS ours A quorum shall consist of five Board menbers, and no business shall be conducted in the absence of s quorua, ‘except when the Doctrine of Necessity is invoked~ In the event a quorum is not present at the hour of convening, the meeting may be recessed to a tine not later than 9 o'clock p.m. of the sane day. If a quorum is not then present, the menbers present may adjourn the meeting to a later date within seven days. ‘he board of Edseation recognizes that there nay be nacgora una cons betses the ‘Basld cr'aste‘sGutited Se"Boura fasbocs in thelr officita Pipecity Shate the Bours ctor? hy Sores‘ conic of inceseet or the Set would be in mieiseion of'¥.g.S:ks iohctactts tp thoos taterde the Sorte sense") > | aleetete aitselafncesade’28e0 Sty aissoscfonss set ines Cintorma er toraal) Sonaletan nantisgse anavey’ atte feserding che sateen’ “ihe soate Sit Sehalae? thts Seteer “ithowe the Board seiber(a) whe ‘hos the Candice In the event a matter comes before the Board or an act is required of a Board member in his/her official capacity that is a conflict or would be in violation of N,J-3-A. 16A:12-24, the Board would still be required to have a quorum to consider the matter. However, the New Jersey Department. of Education and the School Ethics Commission has envisioned this prohibition could create a situation in which so-many Board mesbers have a conflict, that the Board would be unable to take action on a matter. Therefore, when more than & quorun of the Board members must abstain from voting on a matter, the Board will invoke the Doctrine of Necessity consistent with the New Jersey Department. of Education and School Ethics Commission guidelines as follows: A. Board Member(s) in Conflict - Less Than a Majority of The Board 1. In the event a Board member(s) has a conflict of interest where the Board menber will act in his/her official capacity, the Board menber must remove himself/herself from any discussions, meetings (informal or formal), committee meetings, and/or a vote regarding the matter. page 1/4Nn ByLAW No. 0163 BOARD OF EDUCATION oor Quorum ~ pg 2 2, In the event a Board menber is unsure whether Board member(s) is in violation of WJ/3.A° I Sn¢1o- 24,7 Prohibited Acts, the school board attorney will make a determination. 3. The school board attorney will provide the Board of Education an opinion on whether tha matter is’n gonflict of interest or act prohibited by N-J.3.A. 2ansi2-24°~ Prohibited acts. If the Board menber(s) believes he/she has a Gonflict of interest where he/she will see in attorney renders an opinion that the Board neko has a conflict of interest where the Sard memree will act in his/her official capacity, the Soca monber will renove hinself/nerself from any discussions, meetings (informal or formal). committee meetings, and/or a vote regarding the matter. A Majority of Board Members in Conflict 1, In the event: 2. A Board member(s) believes he/she has a conflict of interest where he/she will act. in his/her official capacity: or b. If the school board attorney renders an opinion that the a Board member(s) hae Conflict of interest where the Soard mesber will act in his/ner official capacitys ona © The number of Board menbers that have 2 conflict would make it so the Board would be unable to take action on the matter, then the Board may invoke the “Rule (or Doctrine) Of Necessity.” (Citing 49S. 200 (1980)) page 2/4BeLaW No. 0163 BOARD OF EDUCATION oor Quorum ~ pg 3 Rule [Or Doctrine] Of Necessity 1. The Doctrine of Necessity may be invoked when more than a quorum of the Board must abstain from voting on a matter. This situation may arise when the Board mesbers must vote on contracts with local bargaining units when they are members of the same statewide genesel yaion or have an immediate family menber(s) in the jocal bargaining unit or the same statewide general union. There are three prerequisites necessary for a Board to invoke the Doctrine of Necessity The Board must be unable to act without the members in conflict taking part; and b. There must be a pressing need for action, i.e. the matter cannot be laid aside until ansther date; and There can be no alternative forum that can grant the sane relief. fon, 233 WJ Super 651 (Law Division 1989), 3. When the school board attorney advises the Board the Doctrine of Necessity must be invoked in order Eo obtain a quorum ona vote, the Board must announce that it is invoking the Docesine. 4. The announcement must include the reason the Board must invoke the Doctrine of iecescity including stating the nature of each Board members conflict. b. The announcement will be in weiting and should be recorded in the minutes of the meeting by the Board Secretary at the point when the vote takes place. Page 3/4 Hse anC pra wo, 0163 es BOARD OF EDUCATION 1001 Quorum - pg 4 ©. It ts enough for the Board to announce it is invoking the Doctrine and a Board Resolution is not required. then the Board announces the Doctrine of Necessity is being invoked, the details, parameters and/or other pertinent facts of the matter to be voted should be revealed on an agenda for the public meeting in which the matter is to be voted upon. 5. The Board members who have a conflict in the matter are prohibited from: a. Participating in any discussions on the matter prior to the announcenent and public meetings ca i b. From entering an enacutive session in order to Gigeuse she series of the mater or contsact ona c: From oftering theis opinions on the matter at Sny'ine'prlge to the’ ansounconent and paste aevelng, 6. Me Board nenbers who havo a conflict in che matter may only participate to the extent they may vote after the motion to approve and/or ratity the matter has been made and seconded and the Doctrine of Necessity has been thoroughly explained to the public. 7. Board menbers in conflict may only ask questions regarding the matter to be voted on in public and after the Board has invoked the Doctrine of Necessity. 8, Board members in conflict may explain their reasons for not voting just before the vote N.g.S-R. 18R212-24 New Jersey School Ethics Commission Advisory opinion ( A10-93(b) and A07-94 Date Adopted: 1/27/99 page 4/4 UBoard of Education Bylaws Lodi xe Lof2 a CONDUCT of BOARD MEETING CONDUCT of BOARD MEETING Parliamentary Authority Roberts Rules of Order, Newly Revised, shall gover the Board of Education in its deliberations an atin all cases in which itis not inconsistent with tats of he State of New Jersey ee of the State Board of Education, or these bylaws, Presiding OMfcer Jr resident shall preside at ll meetings of the Board. In the absence, disability, or ] Tpett ‘without Board of School Estimate; | Majority of fall | submission of capital projects NAIS.A. 18A:22-39 | Board ‘@ | School bonds, when deemed ta be authorized Type W.| Majority of Tal NJ.S.A 18A:24-10 Board Private sale ino bids at publie sale NIS.A. I8A24 | Two thieds of fall 45 membership of Board 5. | Transfer of teaching sai member NISA. 1GA25-1 | Majoaiy oF Tall Board | Suspension oF Assistant Superintendents, Pineipals | Majo of |__| and teaching staf members NJ.S.A. 18A:25-6 membership 1 | Appointment of teaching staf members; vole required | Majoaity of Tall NJSA.18A27-1 Board 7 ——____;Boad__ Board of Education, prosedure for cen personnel] Majority of Tull ‘actions; recommendation of Chief Sehoot Board ‘Administrator NJS.A, 18A:27-4.1 Renewal of personnel NIS.A, IEADT-AT Niajority oF ill | Boad x. | Withholding increments: causes notice of appeals | Majority of full | [nuis.a, 1wA:20-14 Board y-_ | Disriet to Turnish suitable tactiies: adoption oF Majority oF fair courses of study NJLS.A, 1833-1 __| Board 2. | Textbooks; selection; furnished free with supplies; | Majority of fall —_| sppropriations NJS.A, 18A:34-1 _ Board | a8] Single cunt educational audfovial ais cntertw | Wajoiy al IT] county NJS.A, 1BA'ST-11 membership NISA. Wet Date Adupted: March 16. 2016 Datets) Revised:B Board of Education Bylaws Lodi eof? eee age tof EXECUTIVE SESSIONS he Board ot Education may meet in a private session only to discuss and act cn issues pled by aw from the requirement that all Board meetings be publi and only alter the tJoption a a publi meeting ofa resoluion stating the general nature ofthe subject or subjects to be diseussed and, as precisely as possible the time when and circumstances undet which the Aiscussion conducted in private session can be diselosed to the public. he Board mey exclude the public only from that portion of a meeting at which the Board liscusses: |. ‘Any matter that has been rendered confidential by express provision of Federal or State law or rule of court: Any matter in which the release of information would impait a right to reccive iunds from the Goverment of the United States; 3. Any material the disclosure of which constitutes an unwarranted invasion of a students privacy, ineluding but not limited to records, data, reports, oF ‘commendations relative 10 the student's personal and family circumstances, 'eatment, progress or conltion, unless the adult student or the student's parents) or legal guardian(s) requests in ving that the same be disclose publicly, 4 Any Collective Bargaining Agreement, or the terms and conditions that are Froposed for inclusion in any Collective Bargaining Agreement, including the ‘egotation of the agreement with school dstiet employees or representaives of employees; 5. Any matter involving the purchase, lease, oF acquisition of real property with ‘ublie funds orth investment of public funds, where it could adversely atthe Public interest i discussion of such matters were disclosed: © Any taeties and techniques utilized in protecting the safety and property of the ble when ther disclosure could impair such protection and any investigations ‘0 violations or possible violations of the law: 7 Any pending or anticipate litigation or contract negotiation other than as sated i 4 in which the Board is oF may become a party and any mater falling within the attomey-client privilege. to the extent that confidentiality is equired in onder Far the attorney o exercise hisibee ethical duties asa lawyerBYLAWS O166/paye 2 of 2 Executive Sessions Any matter involving the employment, appointment, termination of employment, ‘ers and conditions of employment, evaluation ofthe performance of, promotion or ciseiptininy of any specific prospective public officer or employee or eurreat public officer or employee employed or appointed by the Board, unless the individual employees or appointees whose rights could be adversely affzted request in writing that such mater or matters be discussed ata public meeting, ‘except that, regardless of the employee's request, the consideration and actiens of ‘he Board as to any tenure charge shall be condueted in private session; Any deliberations occurring after public hearing that may result in the imposition of a specific civil penalty upon the responding party othe suspension or loss ofthe responding part's eertifcation as a result of an act oF omission for \whish the responding party bears responsibility. NALS.A, 10412: 10-413 NUSIA IBA6IT Adopted: March 16,2016 Datel ) Revised: >Board of Education Bylaws Lodi Page 1 of2 PUBLIC PARTICIPATION IN BOARD MEETINGS Board of Education recognizes the value of public comment on educational issues and the importance of allowing members of the public to express themselves on schoel matters of ‘community inerest, In onder to permit the fir and orderly expression of such comment, the Board shill provide a period for public comment at every public meeting. Public participation shall be permitted only as indicated on the order of busines in Board Bylaw No. 0164, Public participation shall be extended to residents of this district, persons having a legitimate interest in the actions of this Board, persons representing groups in the community oF school istrict, representatives of firms eligible to bid on materials or services solicited by the Board, ‘and employees and pupils ofthis district, except when the issue addressed by the gartieipant is ‘subject to remediation by an alternate method provided lor in policies or contracts ofthe Board Public participation shall be governed by the following rules: |. A paicipant must be recognized by the presiding officer and must preface comments by an announcement of hisher name, place of residence, and group liliation, iF appropriate; Each participant shall be limited to speak for five (5) minutes duration 3. All statements shall be directed to the presiding officer; no participant may address or question Board members individually, 4. The presiding officer may: Interrupt, wam, of terminate a participant's statement when the statement is oo lengthy, abusive, obscene, oF irrelevant: b. Request any individual to leave the meeting when that persen does not ‘observe reasonable decorum;NISA2C33-8 NJS.A. 1012 Adopted: 9-24.08 Date(s) Revised: 10. BYLAWS o167/page 2 of 2 Public Participation in Board Meetings Request the assistance of law enforcement officers in the removal of a disorderly person when that person's conduct interferes with the orderly progress ofthe meeting; Call for a recess or an adjournment to another time when the lack of public econuim so interferes with the orderly conduct of the meeting as to \wamant such aetion; and Waive these rules when necessary for the protection of privacy or the efficient administration ofthe Board's business )Board of Education Bylaws Lodi Page | of 2 RECORDING BOARD MEETINGS "he Board of Education directs the creation and maintenance of an official record of the formal Proceedings of the Board and will permit the unoflicial recording of Board meetings in soeordance with this bylaw. MINUTES ‘The Board shall Keep seasonably comprehensible minutes ofall its meetings showing the time and place, the members present, the subject considered, the actions taken, the vote of cach ‘member, information sufficient to explain the actions taken, and any other information required (o be shawn inthe minutes by law. ‘Minutes of public meetings shall be public records signed by the Board Seeretary and filed inthe Board Seeretary’s office in a minute Book as the permanent record of the aes ofthis Board Minutes of executive meetings shall be filed in the Board Secretary's office in a place separate liom the minute book until the time, ifany, shen the procesdings may be made public. At tht time, the minutes shall be public records and shall be fled in the regular minute book and posted on the district's website The Board Secretary shall provide each Board member with a copy of the minues prior to Board approval The Board Seeretary/Business Administrator shall make an eudio ape recording of each Regular ‘nd Special Board meeting as an administrative aid inthe preparation of minutes. The recording shall be retained for at leave fony-tive (45) days or until citter summary or verbatim tanserils hhave been approved as minutes, whichever is longer, aller which time they may be erased only if Permission is granted by the New Jersey Department of State, Division of Archives and Record Management. All such recordings will be erased or destroyed in compliance with laws and rules for the destruction of public records, Te revording may not be able to be destroyed if a subject mater, vole, or Board action on the recording is the subject of litigation, The district will rotly the New Jersey Division of Archives and Records Management when requesting permission that a recording be destroyed if the recording includes subject matter in litigation, or the distiet will ot request permission to destroy sueh recording i the subject matte isin ligation,BYLAWS. O168%page 2 of 2 Recording Board Meetings RECORDING BY THE PUBLIC ‘A member of the public may record the proceedings ofa publie meeting of the Board provided. ‘he audio or video recording process complies with reasonable guidelines as outined in this Bylaw. ‘These guidelines are adopted to ensure the recording of the public meeting does not interrupt the proceedings, inhibit the conduct of the meeting, oF distract Board members or other ‘observers present atthe meeting. ‘The Board will permit the use of video recording deviees only when notice of such intended use has been given to the Board Secretary in advance of the meeting. The Board Secretary oF designee shall review the video recording guidelines with the person requesting to video recor, Prior notice is not requiced to audio record a meeting. All audio and video recording devices shall be silent in operation, inofTensive, and unobtrusive. ‘Any video recording device must be located and operated fram inconspicuous locations in the meeting room as determined by the presiding officer of the meeting, Prior to the meeting, the Presiding officer will determine the location of each recording device so the video recording vice can video record the meeting with an unobstructed view. The presiding officer may permit a person wanting to video record the meeting using a small hand-held video recording \evice to sit with their video recording device in the publi seating area of the meeting room provided the person recording andlor the recording device isnot dstrating or obtrusive to the meeting. A person that wants to audio record a public meeting shall sit with their audio recording device in the public seating area of the meeting room and shall not be distracting or cobirusive 10 the meeting. Additional lighting shall not be used unless approved by the presiding olficer prior to the meeting. All recording devices must be battery operated, as the district «cannot yuarantee convenient availabilty or location of electric outlets inthe meeting room, "he presiding officer shall determine wien the number of video recording devices ofan audio ‘oF video recording device interferes with the conduct of a Board meeting and may oeder that an interfering device be removed or relocated. The presiding officer may alsa limit the number of video recording devices if he/she determines the number and positioning ofthe video recording Uevices will be an unnecessary intusion tothe meeting. In this event. preference will be given bused on the order in which prior notice requesting to record the meeting was provided to the Board Secretary. Any person who video records a public meeting in accordance with the provisions ofthis Poliey shall provide the Board the opportunity to obiain a copy ofthe recording atthe Boar's expense, but the Board shall have no power to editor abridge the original recording. NUS.A. 106-14 Adopted: 12-12-04 Date(s) Revised: 10-27-04, 12-21-11, 316-16BOARD OF EDUCATION Bylaws LODI SCHOOL DISTRICT 2D BYLAWS 0169 /Page 1 of 2 BOARD MEMBER USE OF ELECTRONIC MAILIINTERNET. The Board of Education jc 2 public body 2s defined in the New Jersey Open Pubic Meetings Act, N.J.A.C. 10:4-6 ot seq., and the Board and its members are required to comply with the provisions of this Act. It is the right of the public to be present at meetings of public bodies and to witness in full all phases of the deliberations, policy formulation, and decision-making. Board members acknowledge certain discussions between Board members, other than during a Board meeting, may be subject to the provisions of the Open Public Meetings Act. ‘The Board of Education is also subject o the Open Public Records Act, NSA 47:1A-1 et seq. The Open Public Records Act requires pubic agenciesiSchool Boards to make certain govemmental records subject to public access. Board memiere may, by written andor electronic mail (e-mai), communicate with each other and with cert )) schoo! staff regarcing the school dstic's puble business. “Public business” soars {and includes all maters that relate in any way, crecly or indirect, tothe performance of the public body's functions or the conduct of its business. - Board members acknowledge these written communications may be classified as a governmental record ‘and may be subject to public access pursuant 10 the Open Public Records Act In order to ensure the Board and/or individual Board members comply with the requirements of the Open Public Mestings Act and the Open Public Records Act, the following guidance is provided regarding certain discussions end written ‘communications regarding the public business: 1. Written letters, e-mails, and supporting documents regarding school district matters written by Board members to other Board members or witten by Board members to schoo! slaff, unless the subject matter is specifically exempt under the Open Public Records Law, are governmental records and ara subject to public secene Based on the potential for improper/inappropriate disclosure and/or breach of Confidentiality that _may compromise the Board or Board member, these communications should not involve confidential matters, especially any matter the Board may discuss in executivelprivate session outside the presence of the public pursuant fo the Open Public Meetings Act 2. Written letters, internet (chal) discussions, e-mails, and supporting documents Fegarding the school district's public business writen by Board members to other Board GoBOARD OF EDUCATION Bylaws LODI SCHOOL DISTRICT 5 BYLAWS 0169 /Page 2 of 2 BOARD MEMBER USE OF ELECTRONIC MAIL/INTERNET ‘members shall not replace deliberations that would prevent the public from witnessing in full detail all phases of the Boarc's deliberations, policy formulation, and decision-making process in accordance with the intent of the Open Public Meetings Act 3. Internet (chat) discussions between Board members regarding the school district's public business shall not include multiple Board members with the potential that a quorum of the Board may be involved, or become involved, in such discussion, In the event a Board member(s) fails to comply with the guidance of this Policy, the ‘matter shall be referred to the Board President, who will mest andior discuss the matter ‘and this Policy with the Board member(s). The Board President may request the Board Altomey participate in this meeting andlor discussion. NJ.S.A, 10:6-4 ot seq, NUSA. 47:11 et seq. DATE ADOPTED: OCTOBER 27, 2004 DATE REVISED:> Bylaw on Board of Education ARTICLE VIT Lodi DUTIES Section 1, Board Member - A Board member shall: a, When required by order of the State Board of Education, attend before that body, its com mittees or to the Commissioner of Edvcation® (18a: 4-18) b. When so appointed by the Board, declare the polls open for school elections or referenda, aes) D] section 2. neestdant ~ me Prostdent sbett: a. Preside at all public meetings of the Board. Gio ettation} b. | Call special meetings of the Board, (NJAC 613-19) Appoint all committees, [No citation] 4, Sign all school warrants. (184;19-1) @- Cortity to all payrolls, (184:19-9) f, Subscribe bonds, notes, contracts and other legal instruments for which the signature Of the President is called. [No citation} g. | Assist in the preparation of the Board Beenda. [No'eltation} h, Issue subpoenas to compel attendance of witnesses and production of documents. (18h:6-20) Section 8. Vice President ~ The Vice President shall assume and discharge the duties of the President in his sosence® disability or disqualification. (18A:16-1.1) page 1/3 2 tse tsBYLAW No. 0170 BOARD OF EDUCATION ARTICLE VII Loot Duties - pe 2 OO Section 4. Committee Chairperson - A committee chairperson ghall cali meetings of the Conittoc asd Ress inienen ee developments in activities under the committee's jurisdie- tion. [No citation} +, Section 8. Treasurer’— Thé Treasurer shal: except moneys from athletic events and pupil organization activities, and deposit then ia | i a, Receive and hold in trust all school moneys, the bank(s) designated ty the Board. (18h:17-34) Section 6. Accountant ~ The public school account shal: a, Conduct the necessary investigation, ac~ counting and checking of those accounts, Bille, Fevenues, etc., essential to the public stat ment of the financial status of the Board for the school year as demanded by State Daparteont rules of audit. (184:23-2) b. File a report of the annual audit and rec- Omimendations with the Board and two copies with the Commissioner. (184:23-3) ¢: Be accessible for consultation by the Su i Perintendent or Board Secretary. Section, 7. Attorney ~ The Board attorney shall upon request of the Board: ° * * a. jhdvise the Board as to proper legal and con- tractual procedures in which the Boatd mast take section and/or make decision. [No citation] page 2/3BYLAW, No._0170 SSE BOARD OF EDUCATION ARTICLE VII opt Duties - pe 3 b. Be accessible for consultation by the Super- intendent, Board President or Boerd Secretary concerning legal matters. [No eitation] ¢. Act as Counsel for the Board in prosecuting and defending any action or suit in which the Board is involved and perform such other special legal services as the Board may irom time to ‘time prescribe. [No citation] Date Adopted: 5/6/80 Date Revised: 8/17/87 page 3/3BYLAWS yor Board of Education Bylaws Lodi Page Lott DUTIES of BOARD PRESIDENT and VICE PRESIDENT ‘The President ofthe Board of Fucation shall Preside at all meetings othe Boar 2. Reyuire the Board Sceretry ( call special meetings of the Boar, NAC GA323.1 3. Siunall school district warrams. NILS.A. 1RA:I9+I 4. Certify o all payrolls, NJS.A. 184:19-9; Subscribe bonds, notes. contracts, and other legal instruments for which the ° signalure of the President is required, N.J.S.A. 18A:24- 6 Issue subpoenas to compet atendance of witmsts and production of Jocuents, NISA.BAG20: 7 Appoint al commits te Boa (no citaon: 8. Asin the preparation ofthe Board agen (no citation The View President shall assume and disel absence, disability, or disqualiti ge the duties of the President in the President's Date Adopted: 9 Diets) RevisedBoard of Education Bylaws Lodi Page t of 2 oy ge tot DUTIES of PUBLIC SCHOOL ACCOUNTANT sage only a licensed publ school aecountant to conduct the anual ait in The Board will e acconlance with NJLS.A, 18.2341 et seg. The accountant must have an external peer quality report performed in aevordance with NJA.C. 6A:23A-16.2)1, unless the aecountant or fm, ‘can show good exuse a8 to why there was a delay completing Such report within the roquized timelines established by Government Auditing Standards issued by the Compieoller General of the United States. ‘The Board will require the Submission ofthe most recent extemal peer quality port for review and evaluation prior t© the appointment of the lieensed public school secountant. The Board will ackrowledge the receipt, review, and evaluation of the extemal Peer/quality report in the public session and Board minutes in whieh the accountant or firm to perfoem the audit is engaged ‘The Board will require the submission of am updated extemal peer/quality report of the aecountant within thirty days alter the issuance date of the extemal pecrqualily report if the repor is issued prior to the date of he audit opinion forthe most recent fiseal year {n accordance with NIOMB Circdar Letter 98-07, the public school secountant will provide a ‘copy of the most recent external peer/quality report tothe Department of in tiny ays after the initial engagement >y the Board and within thy days affer the issuance of & subsequent pece/quality report The Board shall engage a public schol accountant during the audit engagement period for non- ‘management, or other consulting services only if such services, comply vith the independent standards as established in Government Auditing Standards (ellow Book) by the Compiroller General ofthe United States, "he Board may be prohibited for wea cause by the Commissioner of duction fom eng particular licensed public school sccountant, or may be directed by the Cominissionee wea Process to be used in the appointment ofa licensed public school seeoumtant pursuant to NJAC 60234-16244. "he public sehno! aecountant wil complete the annual audit 2s required by the Department of Pducation and NS.A. H¥A:23-2. Fach annual audit shall include an saat ot the books. Accounts an moneys. anal verification of all cash and hank halances of the Pad and el any wfficer or employee and of mone}s derived from athletic events or other aetiviige of ans :anization of pupils conducted under the auspices ofthe Boar. fom the date ofthe last anil audit to the date ofthe current anit He audit will as inelode a determination of the estent to ‘whieh the district used eonteaets entered imo y the State Disision af Purchase and Proper Pursuant to PA 169 w. 104 (C. 3223-16.1 et soy.) in the purchase of material, supp or ‘squipment forthe district, Fhe report of wach awit will he completed in accordance With The time requirements nf N.LS.A. 18 23-1 and will be filed by the public schol accountant i aecontance With NJSA, I8A23-2.BYLAWS 0173 page 2 of 2 DUTIES OF PUBLIC SCHOOL ACCOUNTANT Within thiny days following receipt of the report the Bard, aa regularly schedoled public riceting. will cause the reaommendations of the aecountant to be wad and discussed and the discussion will be duly noted inthe Board meeting minutes in aevordanee with NSA. 1842 5. The Board Seeretary will prepare or have prepared a summa the annual avait fr this Board meeting in aceorlanes with NJS.A, IBA23-4 NUSA 1BA:23+1 ot seq NIAC. 6A:23A-162 Cross relerence: Poliey Guile No. 6830 Daw Adopted: 922-10 Dates) Revised: 2Board of Ed Lodi Page bof Reg rage tot 2 LEGAL SERVICE: {mn accordance with NJAC, GA:23A:5.2. the Board of Education adopts this Policy ant its ‘rategis to ensure the use of legal series by employees and the Board of Fweation mebers andthe tracking ofthe use of leyal serves The Board of Eduestion authorizes the Superintendent of Schools, School Business ‘Administrator Board Seeretary as designated contaet persons ta request services or advice thom ‘contracted legal counsel ‘he School Business Administrator Board Secretary shall be responsible to review all lg bills ani confer with designated contact persons in reviewing such lege bills ‘accordance with the provisions of NJLA.C. 6A:23A-5.2(a)2, the Boanl designates the administrative staf¥ menber to review all legal bills and designates contact persons to ensure the prudent use of legal services School distcts with legal costs that execed one hundred thiny percent of the Statewide average Pe pupil amount should establish the procedures outined in I. 2. 3.. and 4. below and, if not ‘established, provide evidence such procedures would not result in a alaction of cost, |. The designated eontact person(s) shall ensure that contracted legal counsel is not onlacied unnecessarily lor management decisions or realy available information contained in distit materials such as Board policies, adminis ‘egulations. oF guidance available though professional source materials. 2. All requests for legal advice shall be made to the designated contact person(s) in ‘siting ard shall be maintained on file in the district offices. ‘The designated ‘contact person shall determine wshether the request Warrants iegal alice oF i advice is necessary The designated contaet persons shall maintain ah coniaet including the name of the legal counsel gontaeted. dite of the eontact fs discussed. and length of contact 4 Ml writer requests tor fezal advice and lags of legal counsel contacts shall be forwarded 0 the Schoof Business Administrator Board Seetetary. who shall be sexponsibl to review all yal billy and compare all egal bill othe contact logs und 10 im\estigate aod resolve any satianeesBYLAWS, 0174 page 2 of 2 Legal Services Any professional servives contests) for legal services shall prohibit advance payinemts Sersices to be provide shall be describ i detail in the eemiract ad insoiges for payment stall itemize the services pro ided for the biling period. Payments to legal counsel) shall way be for ser iges aetually provided. School distiets and vocational school dstrets are prohibited from contracting with legal counsel or using in-house legal counsel to purste any affirmative claim or eause of ation on behalf of dlisiet administrators and or any individual Board members or pursuing any’ claim oF eause of images fo be anvurded would benefit un individual raher than the shoo fetion for which the ister as a whole The Board of jucation will annually establish prior to budget preparation, a maximum dollar limit te each type of professional service. including legal services. In the event it becomes necessary to exeved the established maximum dollar limit for the professional service, the Superintendent of Sehoots shall recommend to the Board of Education an inerease in the maximum dollar amount. Any increase in the maximum dollar amount shall require formal Board action, Contacts for legal services will be issued by the Board in a deliberative and elfcient manner that ensures the distrit receives the highest quality services at a fair and competitive prise or through a shared servive arrangement. This may include, bu is not limited to, issuance of such ‘contracts through a Request for Proposils (REP) based on cost and other specitied factors of ‘ther comparable processes. Contracts fot leyal services shall be limited 10 non-recurring ot specialized work for whieh the district does not possess adequate in-house resources oF in-house expertise to conduct. NANG. ONDBAG2 Date opted: 9.2408 Date(s Revised 2-24-10Uu vu BYLAWS seo Board of Education Bylaws Lo Page Loft mn accondance with NJAC. 6A:23A-5.2. the Board of Education adopts this Policy and is strategies to minimize the cost of professional serviees, ‘The Board of Fducation will establish annually prior to budget preparaion a maximum dollar limit for each type of professional service. In the exent it besomes necessary to exceed the establisied maximum dollar limit lor the professional services, the Superintendent ot Schools shall recommend to the Boaed of Education an increase in the maximum dollar amount, Any increase in the maximum dollar amount shall require Formal Board action Contracts for professional services will be issued by the Board in a deliberative and efficient manner that ensures the distiet receives the highest quality soeviees ata lair and competitive price or through a shared service arrangement, This may inelude, but isnot limited to, issuance ‘of such contracts through a Request for Proposals (REP) based on cost and other specified actors or other comparable processes. Coattaets for professional services shall be limited to non-recurring or specialized work for which the distri does not possess adewuate in-house ‘esourees or in-house expertise to conduct, ‘Nothing in this Poly of NJ.A.C. 64:23. requirements of any statue, administrative serv ives eomiasts, 2 shall preclude the Boar fom vomplying withthe ‘code, oF regulation for the award of” professional NIAC. 60:35, Date Adopted: 9-24.08 Datots) Revised: 2-24-10Bylaw Board of Education ARTICLE VIIT Lodi DISTRIBUTION The Board of Education desires to make this manual Qf Bylaws and Policies a useful guide to all menbere ae fhe Board, the administration of this district, ail poe Gonnel employed by the Board and the students of the sie- trict. Therefore, copies of this manual shall be given to the following-Board members, Superintendent , Bossa sence tary, each Building Prineipal and the Board’ Atiorsey” 8. , Copies of this manual shall be numbered and a record meintained by the Superintendent as to placement of each copy. Copies of ren vised peges will be furnished to the boldecs of copies as changes are made. >. The manual of bylaws and polictes shall be considered a public record and shall be open for inspection in the Board offices. G; The Superintendent shall maintain an or- derly plan for the promilgation of policies to staff menbers who are affected by thoy and shall provide easy accessibility tena up-to-date collection of bylaws and policies for all employees of the school systec. a. Each holder of a policy manual shall re- turn the same to the Board Sacretary upon the termination of his/her service with the dis. trict Date Adopted: 5/6/80 Date Revised page 1/1