[organization logo} [Organization name] ‘mat been, PROCEDURE FOR DOCUMENT AND RECORD CONTROL Toaer ‘Comment [9A2]: Ap tothe wxsng prin otgnaton Version: or “Greatedby, | “Approvedby: | “Date ofversion: | Signatur Distribution list a Returned Re | Distrbuted to Date ‘Signature ‘@zo1eis trate ny bud crs of EPS Sense wa ODL comin crac ith the cere eee[organization name} Change history Date Version | Created by | Description of change (0.1 | 9001Academy | Basic document outline Table of contents 1, PURPOSE, SCOPE AND USERS... 2. REFERENCE DOCUMENTS. 3. CONTROL OF DOCUMENTS. aa, 22, 33, 34, 35, 36, ay. 374, 372. 373, 4. MANAGING RECORDS KEPT ON THE BASIS OF THIS DOCUMENT.. 5. APPENDICES hearin anpioexmincaTion oF ocuMeNts (DOCUMENT APHROVAL, \WrtHoRAWAL OF OUTDATED DOCUMENTS. Document vere. DOCUMENTS OF XERNAL ORIN econo conn, ‘Record managing and labeling Record avolobilty. Record archiving and destroying Trocedare Tor Gocurent and Record Corral (ozone tpt may beuedy eens of CPS Seren, wa Oar. ver (erion] am eae] Poe DTS[organization name} 1. Purpose, scope and users ‘The purpose ofthis procedure is to ensure control over creation, approval, distribution, usage and Updates of documents and records (also called: documented information) used in the OMS (Quality Management System). This procedure is applied to all documents and records related to the QMS, regardless of whether the ‘documents and records were created inside [organization name] or whether they are of external ‘origin. This procedure encompasses all documents and records, stored in any possible form — paper, audio, video, etc. This procedure doesn't apply to documents and records regarding [describe the parts of organization that this procedure doesn't apply to Users of this document are all emplayees of [organization name] inside the scope of the QMS. 2. Reference documents #150 9001:2008, clauses 4.2.3; 4.2.4 Quality Manual ‘© [other documents and regulations specifying document control 3. Control of documents Internal documents are all documents created qu eal tn tt ee eee it 0F Types of Records. 3.1. Creation and identification of documents All documents are identified by name, cade, date of version, version number and copy number. * Procedures are coded inthe following way: [describe the organization's standard practice) Ba ee eet cee ee 3.2. Document approval Al documents, regardless of whether they are new documents or new versions of existing onsen, arcane ocesmean ~~ eee lob title}. Documents are approved inthe following way: [job title] will approve the paper documents by signature. 3.3. Publishing and distributing documents Trocedare Tor Gocarent and Record Contra] ver [verano ate] PaaS (e2aLethietrate may bey ens ol EP SenceLidwan BOLnader.comin ecorane withthe cere Agreement [Sent geeral ane of ‘Comment [9AS]: For xano Procouts code th fo ‘Janam charac: PRO ‘The cans ftows ‘SPR Let marking ype of ere mtr nae ‘Comment [946]: Forename ‘ohana cartes ROY Trecadng sas ftows: SPR eter making of acumen Procere Fmber of eon ending oer tear type tects, ee ee anne tome proce retest, ‘Comment [9A7}: nese thr ae Seven dant vl or eagle a === souls be spe ‘Tre procera ay ao request some tome porsonreporiae ‘irene dexuments you cn defn hat ‘documents opto by ema erby hrs stn the decent management tm[organization name} ‘ter approving draft or anew version ofa document, [ob tite] keeps the original version and ob UHle] we me erent eo te me fe Ae ee |e mt receipt ofthe document, ‘Comment [949]: se econ eeumers youcan wrt someting te {fob | ma pst ‘The Quality Policy isthe only document available to the public. The rest of the documents can be ne ene cee on oe re me 6 pe wee, oe om os men = Se “Uncontrolled copy,” which guaranties the adequacy ofthe document only at the moment of SS issuance. ratte snumant yea” 3.8, Withdrawal of outdated documents ‘The hew version of a document is immediately distributed to the place of use upon creation and en ee ee ce ee he errr tr tt labeled “Replaced by version no. __"ifitis intended to be archived as a reference, ‘Comment [9A20}: ung ecvonie ‘ecomerts wesc the ne LUob title] decides whether the si i hor sn en OR ere oe te ‘of destroying the document. Seurettasranen tote Persons named on the distribution list verify the receipt of a new version of the document, and {job title] verifies the receiving ofthe outdated document. comment Datei you we [oat ‘Secronedciment 3.5. Document updates ‘The person listed as spun serene She geet Se Seether Updates and review are performed inline with the frequency defined in the List of Internal Documents. All changes to the document must be made using "Track changes," making visible only the revisions © eee ee oe mee OUR Gees Oe UNS ey we foe Nee not used. Each document should preferably have a "Change History” table used to record every change made to the document. 3.6. Documents of external origin Each external document that is necessary forthe planning and operation of the QMS must be ‘recorded in the incoming mail register. The incoming mail register must contain the following. information: (1) document number, (2) sender, (3) ss ee (4) See eee and (5) see ‘The person who receives mail and courier parcels must forward them to [job title], who must make a He = eG A Ee Se ae ee see must forward such a ‘document to [job ttle], who must also record it in the incoming mail register. 3.7. Records control 3.7.1._ Record managing and labeling Trocedare for Document and Record Contrel ver veraan] fam ate] Pee te (]20Lthe tte may wed Sts of CP Sense Ld wan fade comin carn withthe cere Agreement[organization name} Each internal document in the QMS must define how records resulting from the use of such a ‘document should be managed; i, it must specify the following: (2) record name, (2) storage location, (3) sees ene - (4) ee eons and (5) ee - Reports and analysis that are conducted periodically can be in free form, but they must include the ‘conducted the analysis. Records that arse from ‘suns enn — {form and they are not subjected to marking described in this procedure. ‘While records are im use, the i hr shee he ‘entered data, and prevents unauthorized entry, changes and destruction of such record, 3.72. Record availabilty Employees ofthe organization may access stored records only after obtaining permission from the . oo . oo een this must be stated in the concerned internal document in the chapter describing records control a Oot een e te aw omens ewe [jb tite] responsible for destroying all records of which the retention time has expired. ‘Comment [9414]: Nore dis sboula te prone reco restored on Ke recede ar tre on competr they ust be bated uo ae EEE ae a eae — — oc Greets canes pean tas tote use and the date of destruction is entered into List of Documents for Detention/Archive. 4. Managing records kept on the basis of this document Sore fecoel ere [ce Respontity = Location Protection ‘Comment [9A17]: Adapt the ‘tiene, {information i this column to te normal ‘olaer Records are ae versions | [office of storedin fle Serio ce ea tof internal aes Ussef inten pro | are Management cabinet {jb tite} archived | Representative] | [describe Caoment BRIE) headin taajen ae =o, roar Tmarbmemay | PRR? | Oar —|Tofice ot Records are [Gop uve) Us of eure versions | Management stored in file jaca Tr Doan and Read Covel v fei fon ag) rsa (e201 teat may bey ens of EP Sense wan BC nade comin crane withthe cere geen[organization name} ane ae eee — ae red tert for 3 years name/location] ie Tecra usttrpeot weornerst —|acois lew [emeeenent [este | sbeite archived | Representative) [describe torn reat i Terre List of Records for versions | [office of stored in file Dacntveentas [emote ae” ongement [eset | yee se Ssned [Repose] |b for 3 years nameflocation} iain a Sara rr acon mrtheret ‘orm mules spreadsheet) Byears a into and [fob tite) eee ro OWI ton 5 5. Appendices ‘Appendix 1~ List of internal Documents # Appendix 2~ List of External Documents Appendix 3~ List of Types of Records ‘© Appendix 4 — Registry of Records for Detention/Central Archive ~Froedare Tor Gocament and Record Corral ver [verano ate] Trocedare for Gocumen Pea 6 oS (e2aLethietrate may bey ens ol EP SenceLidwan BOLnader.comin ecorane withthe cere Agreement