Fall 2010

Two Trees AGM

Event Budget for Two Trees AGM: EXPENSES
Site
Room and hall fees
Site staff
Equipment
Tables and chairs
Total

Decorations
Flowers
Candles
Lighting
Balloons
Paper supplies
Total

Publicity
Graphics work
Photocopying/Printing
Postage
Total

Miscellaneous
Telephone
Transportation
Stationery supplies
Fax services
Total

Refreshments
Food
Drinks
Linens
Staff and gratuities
Total

Program

Estimated

Actual

$500.00
$1,600.00

$450.00
$1,800.00

$2,100.00

$2,250.00

Estimated
$200.00

Actual
$500.00

$500.00

$350.00

$250.00
$950.00

$300.00
$1,150.00

Estimated
$500.00
$450.00
$950.00
Estimated
$500.00

Actual
$800.00
$425.00

Actual Cost Breakdown

11%

7%

11%
8%
16%

Site
Miscellaneous
Prizes

30%
15%

Decorations
Refreshments

Publicity
Program

$1,225.00
Actual

Estimated vs. Actual

$600.00
$2,500.00

$500.00
Estimated
$600.00

$600.00
Actual
$800.00

$2,000.00

$1,500.00

$1,000.00
$600.00
Estimated

$800.00
Actual

Performers
Speakers
Travel
Hotel
Other
Total

$400.00

$400.00

$400.00
$800.00

$450.00
$850.00

Prizes

Estimated

Ribbons/Plaques/Trophies
Gifts
Total

$550.00
$550.00

Total Expenses

Estimated

$6,450.00

$500.00

$0.00

Actual
$550.00
$550.00
Actual

$7,425.00

Estimated

Actual

Two Trees AGM

Event Budget for Event Name: INCOME
Admissions
Estimated
300
200
100

Estimated
Actual
100
50
50

Adults @
Children @
Other @

$5.00
$2.00
$1.00

Ads in program
Estimated
300
200
100

Estimated
Actual
100
50
50

Covers @
Half-pages @
Quarter-pages @

$20.00
$10.00
$5.00

Exhibitors/vendors
Estimated
100
100
50

Total Income

$6,000.00
$2,000.00
$500.00
$8,500.00
Estimated

Actual
50
10
2

Large booths @
Med. booths @
Small booths @

$20.00
$50.00
$5.00

Sale of items
Estimated
400
300
200
100

$1,500.00
$400.00
$100.00
$2,000.00

$2,000.00
$5,000.00
$250.00
$7,250.00
Estimated

Actual
300
200
100
0

Items
Items
Items
Items

@
@
@
@

$20.00
$15.00
$10.00
$5.00

$8,000.00
$4,500.00
$2,000.00
$500.00
$15,000.00
Estimated

$32,750.00

INCOME
Actual
$500.00
$100.00
$50.00
$650.00
Actual
$2,000.00
$500.00
$250.00
$2,750.00
Actual
$1,000.00
$500.00
$10.00
$1,510.00

Income Comparison
$16,000.00
$14,000.00
$12,000.00
$10,000.00
$8,000.00
$6,000.00
$4,000.00
$2,000.00
$0.00

Actual
Estimated

Actual
$6,000.00
$3,000.00
$1,000.00
$0.00
$10,000.00
Actual

$14,910.00

Estimated

Actual

$16,000.00
$14,000.00
$12,000.00
$10,000.00
$8,000.00
$6,000.00
$4,000.00
$2,000.00
$0.00

Actual
Estimated

Estimated

Actual

###

Two Trees AGM

Event Budget for Event Name: PROFIT/LOSS SUMMARY
Estimated
Total income
Total expenses

$32,750.00
$6,450.00

Actual
$14,910.00
$7,425.00

Profit vs. Loss

$40,000.00
$30,000.00

Total profit (or loss)

Total income

$20,000.00

$26,300.00

$7,485.00

$10,000.00
$0.00
Estimated

Actual