Ricoh UK Product Support Team: Handout 01

Version: 1.0
Date: 20th February 2008

Setting SMB Scan To Folder

Applicable on the following GW controller products:
MP C2000 / MP C2500 / MP C3000
MP C3500 / MP C4500
MP C6000 / MP C7500
MP 2550 / MP 3350
MP 4000 / MP 5000
This guide explains how to setup Scan To Folder using SMB on a Windows XP computer.
In order to Scan To a Folder you must ensure that a shared folder has been set up on the
destination PC and that the appropriate share and NTFS permissions have been applied
to the folder. (You can scan to a FAT32 folder in which case the only permissions to set
are the share permissions). Information regarding this setup can be found in section one.
Scan to folder works best when sending to the ip address of the destination PC, therefore
this requires static IP addressing and you must know the IP address of your PC. You can
scan to a computer name however in order to do this the machine must have the
appropriate domain name and DNS entries registered. Items also required are the PC
users login name and password, please note that if the users password changes then it
will need to be manually changed on the machine as well. Information regarding setting an
address book entry on the machine can be found in section two and information on how to
setup a an entry via a web browser can be found in section three.
Item

Contents

Page

Destination PC Folder setup

Section 1

Page 2

Machine Operation Panel setup

Section 2

Page 6

Web Browser setup

Section 3

Page 17

Section 1, PC Folder Setup

Create a folder on the PC that you wish to scan to.
Right click the folder and select Sharing and Security:

Click Share this folder bullet mark, then Apply.

Select the Permissions tab

Tick the Allow full control check box, Apply and OK.

Select the Security tab.

Click the Add button.

Type on the keyboard everyone, then click the check names tab then ok *.

Tick Allow full control, Apply and OK.

* As a security measure you may wish to restrict access to this folder by only
adding your own account.
This completes the required settings for the PC
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Section 2, Machine Setup

User Tools

System Settings

Administrator Tools

Address Book Management

New Program

Change

Type User Name, OK

Auth. Info

Next

10

Specify Other Auth. Info

Change

11

Enter PC Login Name, OK

Change

12

Enter PC Login Password, OK

Confirm Login Password, OK

13

Folder

Change

14

Enter the shared Folders network location unc Path, OK*

*This is the network path to the PCs shared folder, which can be \\ipaddress\foldername
or \\computername\foldername providing the relevant domain name and DNS entries are
registered. Alternatively you can browse the network with the browse network button.

Connection Test

15

Verify Successful Connection

This completes the required settings for the PC

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Section 2, Web Browser Setup

Enter the IP address of the MFD into a web browser and then select Login.

Enter MFDs Login User Name and Password

Default User Name = admin Default Password = Blank

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Select Address Book.

Select Add User

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Enter a Name and Key Display.

In the Folder Authentication menu, select the Specify Other Auth. Info below
bullet mark. Enter the login name of the PC with the shared folder and select
login password change.

Enter and confirm the PCs login password and OK.

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In the folder menu. Enter the shared folders network path location* and OK.

Continue to Add Users if further destinations are required or select Logout.

*This is the network path to the PCs shared folder, which can be \\ipaddress\foldername
or \\computername\foldername providing the relevant domain name and DNS entries are
registered. Alternatively you can browse the network with the browse network button.
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