A Detailed Guide To The Features and Functions in SAP General Ledger ID: 1907

[ A Detailed Guide to the Features and Functions
in SAP General Ledger ID: 1907

Pete Graham, Finance Solutions, SAP Labs, LLC
[ Learning Points
Learn the latest features of the SAP General Ledger in SAP
ERP 6.0 delivered within the latest enhancement package.
Learn how the SAP General Ledger supports parallel reporting
by using parallel ledgers.
Learn how the SAP General Ledger helps support corporate
governance by improving transparency.
Real Experience. Real Advantage. 2

Legal Disclaimer
This presentation outlines our general product direction and should not be
relied on in making a purchase decision. This presentation is not subject to
your license agreement or any other agreement with SAP. SAP has no
obligation to pursue any course of business outlined in this presentation or
to develop or release any functionality mentioned in this presentation. This
presentation and SAPs strategy and possible future developments are
subject to change and may be changed by SAP at any time for any reason
without notice. This document is provided without a warranty of any kind,
either express or implied, including but not limited to, the implied warranties
of merchantability, fitness for a particular purpose, or non-infringement. SAP
assumes no responsibility for errors or omissions in this document, except if
such damages were caused by SAP intentionally or grossly negligent.
2012 SAP AG. All rights reserved. 3

Means Greater Expectations of Finance
INCREASING PRESSURES ON THE

OFFICE OF FINANCE
Ensure Regulatory
Outperform Financial Objectives Deliver Superior Service
Compliance and Effective
and Create Sustainable Value at Reduced Cost
Risk Management

How Finance Can Run Better
Ensure Regulatory
Risk Management
Embedded risk management and Embed a 360 view of enterprise Streamline financial functions and
controls from transactional performance with agile budgeting provide self-service reporting and
processing to financial reporting and actionable profitability reporting analysis
Superior Return on Capital Employed

Lower % revenue at risk Shorter time to close books
(ROCE)
Reduced incidence of penalties Lower proportion of unprofitable % of time spent of working with
for non-compliance products and customers the business
Lower cost of finance as

Minimize risk of financial restatements Minimize # earnings warnings
% of revenue

Our Solutions for Finance
Ensure Regulatory
Risk Management
Treasury and Financial Risk Invoice to Pay

Management
Receivables Management
Manage Enterprise Risk Manage Financial
and Compliance Performance
Travel Management
Accounting
and Financial Close Shared Services
SAPs comprehensive portfolio of applications and end-to-end

processes help you achieve Financial Excellence
Strong cash flow and liquidity Reduced cost of finance
Compliant and accurate financial reporting Partnering with organization to
Maximized profitability drive value

How They Are Delivered
Ensure Regulatory
Risk Management
Treasury and Financial Risk Invoice to Pay

Management
Receivables Management
Manage Enterprise Risk Manage Financial
and Compliance Performance
Travel Management
Accounting
and Financial Close Shared Services
SAP BusinessObjects enterprise

performance management
(EPM) solutions
SAP BusinessObjects
governance, risk, and compliance
(GRC) solutions
SAP ERP Financials,

Including controlling modules
and partner solutions
On premise On demand On device In memory

All Stages of the Accounting and Financial Close
Financial Entity Corporate Reporting and

Accounting Close Close Disclosure
General Ledger
Inter-Company Reporting
Reconciliation and Analysis
Sub-Ledgers
Entity Close
Management
Consolidation
Disclosure
Management
Notes
Management
Financial Internal Controls

Close
Master Data Governance for Financials
Governance

Ensure Regulatory
Accounting and Financial Close Risk Management
Streamline processes and increase governance for financial accounting, entity close, corporate
close, and disclosures to make them faster, more accurate, and less costly to execute
Financial Reporting and Financial Close
Entity Close Corporate Close
Accounting Disclosure Governance
How do I support multiple How do I provide timely How do I provide How do I streamline How do I ensure sound
Challenge
accounting standards and accurate financial consolidated financial reporting and the disclo- processes, consistent
and other compliance reporting on entity level data for multiple sure of financial state- master data, and
requirements in a highly without over-taxing my accounting standards at ments, and adhere to transparency across the
new regulations like
automated way? organization? tightened schedules? XBRL? whole E2E process?
SAP ERP Financials SAP Financial Closing SAP BusinessObjects SAP BusinessObjects SAP Master Data
Solutions
cockpit Planning and business intelligence Governance for

SAP Central Process Consolidation (BI) solutions financial data
Scheduling by SAP BusinessObjects SAP BusinessObjects SAP BusinessObjects
Redwood Financial Consolidation Disclosure Process Control
SAP BusinessObjects Management
Intercompany
SAP BusinessObjects
Notes Management
Increased productivity and reduced risks in financial Implemented SAP BusinessObjects Financial Consolidation
reporting by implementing SAP BusinessObjects Planning and SAP BusinessObjects Intercompany to improve data
and Consolidation quality and increase productivity of the financial close
60% reduction in the reporting cycle 15 days taken off the quarterly close with improved controls
and data quality
Reduced risk associated with regulatory reporting
Reduced risk of errors to achieve IFRS readiness
Agenda
1. Requirements and Architecture

2. Benefits of the General Ledger
3. Positioning and Availability
4. Customers
5. Summary

The New General Ledger Motivation
Management
reporting
Segment
Extensibility
reporting
Legal entity Balanced books

reporting in any dimension
New GL in
SAP ERP 6.0
Parallel
Compliance
accounting
Transparency Fast close

Total cost
of ownership
reduction
General Ledger in SAP ERP 6.0 Architecture
Logistics / HR Financial Supply Chain Accounting Subledgers
Accounting Interface
General Ledger in SAP ERP 6.0
Ledger Company Segment Partner Co Partner Seg Func. Area . . .
SAP Consolidation
(Consolidated)Legal, Segment, and Management Reporting

GL in SAP ERP 6.0 Standard Structure
General Account + Subaccnts Industry Template

Ledger Account + Grant
Transaction Type + Fund
Org Units Functional Area +
Company
Segment
Profit Center Value in TC Customer Extension
Partner Company Value in LC +
Partner Segment Value in GC +
Partner Profit Center
Despite its flexibility, General Ledger is no substitute for SAP Profitability Analysis or
SAP Business Information Warehouse.
Reasons: Data volume, performance, functionality.
Agenda

4. Customers
5. Summary

New General Ledger Benefits and Concepts
Document entry Multi-dimensional balancing

Accnt / SEG Debit Credit Accnt / SEG Debit Credit
SAP 2007 / Page 15
---------- 100 Online ---------- A 60
---------- A 60 ---------- B 40
---------- B 40 Split ---------- A 60
---------- B 40
Benefits of the New GL: Multi-ledger update

Unified Financial &
Management Acctg Local GAAP
Extensibility for customer dimensions
valuation
US GAAP
Multiple
Support of multiple reporting rqmnts xxx xxx xxx
Support of Parallel Accounting IFRS
xxx xxx xxx xxx xxx xxx
Fast Close
Increased transparency
Reduced TCO
Multi-dimensional
General Ledger in SAP ERP 6.0 Benefits (1)
Unified Financial and Management Accounting

One version of the truth stored in the General Ledger
Same valuation
No inconsistency
No reconciliation
Supports different reporting purposes

Legal entity reporting
Segment reporting
Management reporting
Multi-dimensional analysis
Account analysis, Drilldown reporting
BW Remote reporting slide and dice for all dimensions
Pre-defined reports delivered as SAP content

BW Reporting for General Ledger
Company, Segment, PC, Company, Segment, Profit Center,

SAP 2007 / Page 17 Functional Area, Transaction Type,
FI Remote Extractor
Periodic Extractor
CO
General
... SAP BW
Ledger
SAP ERP 6.0 is based on SAP NetWeaver which includes BW reporting.

Therefore, there is only 1 system required.

Extensibility for customer dimensions

Option to expand standard accounting with
Industry specific fields
Customer-defined fields
Meets international expectations

Integration of management dimensions in the GL
Supports allocation on additional dimensions in the GL
Important for industry solutions

Possibility to adjust to own requirements and terminology

Balanced Books for any dimension

Essential for segment reporting and management reporting
Balance sheet for segments
KPI including B/S accounts
Important for various industries

Public sector, Insurance, Media,
Often legal requirements
Dimensions can be defined in the configuration.
There is a new standard field segment in SAP ERP 6.0.

Segment is derived from a profit center (PC).
It can be filled manually or defaulted.
Option to determine it via a BAdI (Business AddIn)
Recommended for segment reporting (in case there are too many PCs)

Balanced Books for any Dimension
Entry View
Expenses are entered for two cost centers from which profit centers
and segments areData derived. Payables
entry: are entered
Expenses for two as onecenters
profit total
amount.
The
2012 SAP AG. total
All rights reserved.tax amount is derived accordingly. 20
Balanced Books for any Dimension GL View
In the GL view, payables and taxes are split online by profit centers
and segments. The ratio is picked from the expense items.

Online Split for Process Chains Invoice
Entry View GL View

Vendor Invoice Vendor Invoice
PK Account PrCtr CCtr Amount PK Account PrCtr CCtr Amount

Enrichment
40 Expense PC01 CC01 400 40 Expense PC01 CC01 400
40 Expense PC02 CC02 600 40 Expense PC02 CC02 600
31 Payables 1000- 31 Payables PC01 400-
31 Payables PC02 600-
Document 4711
Single
Posting Items Posting Split
Totals Info
Doc 4711 Table
The split info (PC01 40%,
PC02 60%) is stored for usage
in subsequent processes.

Online Split for Process Chains Payment (1)
In a first automatic step, additional costs are broken down according to the split info.
Entry View Enriched Document
Payment Payment
PK Account PrCtr CCtr Amount PK Account PrCtr CCtr Amount
25 Payables 1000 25 Payables 1000

50 Bank 970- 50 Bank 970-
50 Discount 30- 50 Discount PC01 CC01 12-
50 Discount PC02 CC02 18-
Split of the discount
Split The split info (PC01 40%, PC02 60%)

is applied on the discount of the payment.
Info
Table
Online Split for Process Chains Payment (2)
Enriched Document GL View

Payment PK Account PrCtr CCtr Amount
25 Payables PC01 400
PK Account PrCtr CCtr Amount 25 Payables PC02 600
25 Payables 1000 50 Bank PC01 388-
50 Bank 970- 50 Bank PC02 582-
50 Discount PC01 CC01 12- 50 Discount PC01 CC01 12-
50 Discount PC02 CC02 18- 50 Discount PC02 CC02 18-
Cleared Document Enrichment
Single
Posting Split Posting Items
Totals Info
Table Doc 4712
The split info (PC01 40%,
PC02 60%) is also applied on
payables and bank account.

Parallel Accounting
The New General Ledger supports Parallel Accounting by using either parallel
accounts
or parallel ledgers.
In New GL, both approaches are considered equally powerful.

The choice will depend on the specific customer situation.
The parallel accounts approach in the New GL is as powerful as in classic GL in

R/3.
The parallel ledgers approach in the New GL is much better than

the SAP R/3 approach of using classic GL plus the special ledger application.

Parallel Accounting by using Parallel Ledgers
Parallel Accounting Details
Any number of parallel ledgers

For parallel valuation local GAAP, group GAAP, tax purposes
For different fiscal year variants
Same UI for all ledgers (data entry, functions, reporting)
Almost the same functionality for all ledgers
Standard reporting for multiple ledgers
Postings into multiple ledgers
Postings per specific ledger
Closing activities are run separately in parallel ledgers.

Parallel Accounting The Leading Ledger
In GL, one ledger is assigned the role of the leading ledger. Group valuation is
usually mapped in this ledger.
All company codes are automatically assigned to the leading ledger (cannot be
deactivated).
If parallel reporting is done by parallel accounts, then there is exactly one ledger in
the New GL, the leading ledger.
For parallel reporting via parallel ledgers, the customer can add additional ledgers
to the New GL per company code.
The leading area of asset accounting (area 01) is posted to the leading ledger.
Controlling is integrated to the leading ledger.

Parallel Ledgers Posting to all Ledgers
If ledger is not specified at time of document entry: Posting to all defined GL ledgers
Typical transactions: Ingoing invoice, Outgoing invoice, Payment
Ledger A Ledger B Ledger C

(IAS) (US GAAP) (HGB)
(leading
ledger)

Parallel Ledgers Posting to one Ledger
If ledger is specified at time of document entry: Posting to the specified ledger only
Typical transactions: Valuation postings, Period end postings
Ledger A Ledger B Ledger C

(IAS) (US GAAP) (HGB)
(leading
ledger)
Parallel Accounting for Primary Processes
Primary Processes
SAP 2007 / Page 30
Invoices, Payments,
Creation of one document for all

parallel ledgers
Online split, substitution,
Fiscal year variant and subset of

dimensions may differ per ledger.
Ledger Ledger
L1 L2

Parallel Accounting for Secondary Processes
Secondary Processes, e.g. IFRS Secondary Processes, Local

GAAP
SAP 2007
Allocation, / Page Valuation,
Currency 31
Allocation, Currency Valuation,
Carry Forward, Carry Forward,
Creation of parallel documents,
separate documents per ledger
Accounting Interface Accounting Interface

Online split, substitution, Online split, substitution,
Full parallel accounting: different settings for

valuation, fiscal year variant, selected dimensions
Ledger L1 Ledger L2

Fast Close
Many period-end activities are no longer required:
Document online split substitutes batch split at period end.
Real-time posting from CO into FI - no longer at period end.
Legal and management data are in one uniform database.

Closing activities are run just once and not multiple times.
One uniform database instead of multiple related databases

saves a lot of reconciliation time.
There is more time for analysis and better decision support.

Corporate Governance
Perfect support of transparency
Legal entity, segment and management reporting as unified whole
Same procedures and same quality for all valuations

Document principle, entry view linked to each ledger
Less manual processing less risk of non-compliance

Less double processing less risk of non-compliance

TCO Reduction
Configuration
Best fit no discussions about which component to choose
Reduction of implementation costs just one component
Reduction of costs for end user training
Daily Business
Reduced manual reconciliation and balancing activities
Less effort for enhancing / changing the system
Technique
No data redundancy less data volume reduced data storage
Reduced ongoing maintenance and development time

Agenda

4. Customers
5. Summary

New General Ledger Availability
New Installations
New GL is the default setting for all new installations.
Upgrade Installations
Customers are not required to change and may continue using Classic GL.
Customers may run a separate migration project at a later point of time.
New GL in ERP 2004

Unrestricted availability since the end of February 2005.
New GL in ERP 2005

Unrestricted availability since Q2 / 2006
New GL in SAP Enhancement Package 3 for SAP ERP 6.0

Unrestricted availability since June 2008
More details on SAP Enhancement Packages for SAP ERP on www.service.sap.com/erp-ehp

Available since November 2008 for Ramp-Up customers

Available since June 2011
Scenario-based SAP General Ledger Migrationservice
Various migration scenarios for migration from classic to new G/L and for subsequent implementation of further functionality within new G/L
Migration training AC212 (for certain migration scenarios) available since Q2 2007

SAP Enhancement Package 3 for SAP ERP 6.0 New GL
Parallel Accounting
Posting and clearing ledger-group- specific documents on open item managed
G/L accounts
Planning
Cumulative display for B/S accounts during plan data entry
Real-time integration of CO plan data to G/L
Upload of plan data from external data sources
New Authorization Check

for Profit Centers when posting, clearing and displaying documents
New Standard Reports

for Profit Centers and Segments (Drill-Down)
Conversion Tool
to transfer Classic Profit Center Reports to New G/L

FI-CO Reconciliation Reporting (New G/L)
Drilldown from NewGL profit center reports to CO reports can be done dynamically depending on the origin object
type (e.g. cost center, WBS element) that is selected in the sender report; Better reporting integration from FI to CO,
value reconciliation between profit centers and cost objects (origin objects), transparency between FI and CO values
and less reconciliation effort
Ledger group-specific display of documents (New G/L)

Before EHP4: selection of documents only via ledger was possible; Now: possibility to identify and select ledger group
specific postings; Customers running parallel accounting using the ledger approach covering different accounting
principles can now select documents according to the ledger group and increase transparency
PC-Assignment-Monitor (New G/L)

The user interface of the transaction Profit Center Accounting: Assignment Monitor (1KE4) has been extended. Using
this overview, you can find and correct missing assignments more easily.
Validation of combinations of new G/L characteristics (New G/L)

When entering an accounting entry, all fields are checked to see if they exist. Here also the combinations of the fields
entered are checked for validity
Wizards for Configuration of Document Split (New G/L)

Guided procedure for document split configuration. The wizard combines all the IMG activities relating to document
splitting.
Ledger Specific Posting Period Check (Local Close)

Allows to check the posting period for each single ledger
Posting from CO to FI in closed periods (Local Close)

Up to now, the FI posting period had to remain open when postings from CO to FI are performed. These postings can
now be handled via a separate (new) posting period interval

Reorganization of Profit Centers
Consistent, auditable, key-date oriented re-assignment of Profit Centers and correspondent
processes. Single point of access and administration using modern user interfaces for selection and
decision taking. Covers merge, split and change of Profit Centers. No system down-time. Can be used
periodically. The functionality is part of the offering of SAP LT (system landscape transformation).
Segment and Profit Center Reporting for Asset Accounting

Accumulated asset history sheet created in the new general ledger. Further reports in FI-AA. New fields in
asset master data: segment and profit center. Assets needs to be consistent -> unique derivation of profit
center/segment for all cost objects. Reports in FI-AA offer the possibility to select and sort on the level of
entity segment/profit center. BW reporting containing the entities segment/profit center.
Read Totals from Archive

The following SAP reporting strategies can now read archived totals data: Abap\4 reports , Drill Down Reports,
Report Writer, Simplified Reporting (reading the BI), Display balances (new) = FAGLB03
Transfer of Cumulated and Single Documents in a Distributed System

Landscape (ALE)
It can be decided which G/L accounts are transferred on a single document level and which G/L accounts are
cumulated before the transfer. Provides the possibility of building the right mix with needed granular
information without unnecessarily increasing Financials data volume. If the transfer takes place on single
document level the receiving system gets all necessary process information for subsequent process steps. All
documents where no single document transfer takes place where cumulated before the transfer. The solution
presumes the same customizing setting in all involved systems which is checked before the transfer takes
place.

Reorganization of Segments
The same procedure and handling as the EhP5-reorganization of profit centers. The functionality is also part
of the offering of SAP LT (system landscape transformation).
Archiving of reorganizational data

For profit centers ( EhP5 and EhP6) and for segments (as of EhP6 only).
Ramp-up milestones of EhP6:currently planned
Nov 8 th 2011 Start of Ramp-Up;
May 7 th 2012 End of Ramp-Up (RTC)

Reorganization of Profit Centers / Segments in ERP
Business Functions:
EhP5: FIN_GL_REORG_1
EhP6: FIN_GL_REORG_SEG
Solution Overview
Reorganization of Profit Centers / Segments
Reorganization Management: Defined procedure for organizational change in ERP

Reorganization Plan: Unique and comprehensive view on reorganization measures.
Benefits
Flexibility: Fast adaption of organizational/ reporting structures
Transparency: High data quality for Management Reporting.
Compliance: Approval Steps & Audit Trail.
Low TCO / TCI
New Features Description Target Users

Reorganization Reorganization scenarios Controller/ Accountant
of profit Merge (responsible for overall
Split organizational/
centers/
Change reporting model )
segments
Reorganization Scope: Line Manager / Project
Segment: Balance Sheet and P&L Manager / Plant
Profit Center: Manager (responsible
Current Assets for detailed
WIP reassignments)
Fixed Assets
Receivables / Liablities
P&L
Change of master data, transactional data and value flow
Audit Trail
Generic framework allowing customer specific adoption
Feature: SAP Reorganization Plan provides one unique & complete
view on reorganization process
Plant Manager
Sales Manager Central Controller Accountant
Corporate Management Central Controller Cost Accountant
(CEO)
Management
Defines Take Monitors Status,
decision: Report
corporate
reorganization *
reorganizat
ion plan
detailed
decisions
Triggers
automated steps
Results
*
Customer business challenges Business Value
Break down a management decision for a Single point of entry for defining,
reorganization aim into a well defined triggering, monitoring and reporting on a
reorganization plan. reorganization plan.
Align all related parties, identify their
specific responsibilities, initiate and monitor
all necessary activities.
Provide the database for audit trail.

Reorganization of Segments General Ledger Supports
Flexibility with SAP ERP 6.0 EHP6
Segment reorganization is based on the new general ledger. It enables customers to respond to changing reporting
structure requirements by automating the reorganization of their business segments.
Customers will now be able to combine flexibility in their reporting structure with the data consistency.
Chief Accountant Chief Accountant

GL Accountant
Corporate Management Central Controller Management Accountant Central Controller Accountant
(CEO)
Monitors
Management Defines
Define Make Status, Status,
Monitor
decision: Take detailed Report
Report
Corporate
Reorganization * reorganizat
Reorgani-
zation Plan
ion plan
*
Detailed
decisions
Decisions
* Triggers
Trigger
Steps
Automated
automated
steps
* Results
Results
**
* Improvements
Features and Key Functions
Flexible and comfortable administration of the reorganization procedure
Support of different scenarios for segment reorganization:

Merge, Split, Object-based reassignment of segments, Consistent processing of master data and business processes, Audit
trail, Generic framework allowing customer-specific adoption
Strong orientation towards customers need :
Web UI, Customer defined Validations, Customer defined Authorizations, Easy mass maintenance of involved objects
Scope of the reorganization :
All balance sheet and P&L positions carrying segment by SAPs default derivation from the profit center. (Some restrictions
when not using standard derivation logic of profit center).

SAPs Reorganization Plan provides one unique & complete view on
reorganization process: Example for Profit center Reorganization
Plant Manager
Sales Manager Central Controller Accountant
Corporate Management Central Controller Cost Accountant
(CEO)
Management
Defines Monitors Status,
decision: Take detailed Report
reorganizat decisions Triggers
corporate Results
ion plan automated steps
reorganization
Fast implementation of new organization
Low TCO / TCI
Reporting on fulfillment
My Company My Company
Purchasing Profit Ctr A Purchasing

Profit Center A
Production Profit Ctr B Production
Profit Ctr 2
Profit Center 2
Profit Ctr 3
Profit Center 3

Scope of Profit Center Reorganization:
Considered Objects
Material Internal Order

Cost Center
Sales Order WBS Element
Purchase Order
Network
Payable Network Activity
Receivable Cost Object
GR/IR Account Production Order
Process Order
Fixed Asset Product Cost Collector
Accrual Calculation Order
QM Order
Maintenance Order
and all related open processes

Scope of Reorganization of Segments
Merge, Change, Split of segments *

Keydate oriented, forward-driven reorganization
Reorganization of all balance sheet and P&L positions
Reorganization of New G/L allocation cycles
Consistent Reorganization of open processes
Reorganization (restricted) allthough New G/L scenario Profit Center is not
active
Rolebased activities for performing the reorganization process
Generic framework (the same as for the reorganization of profit centers)
Information about status of the process
Audit trail
*Split of segments is only possible when profit center scenario active (e.g. if
profit center is available in totals and documents)
Out of scope: HCM employee master data

New Customers
The New General Ledger is default for new installations.
It is based on proven functionality and technology of the classic G/L in R/3 which is
currently used at more than 10.000 customers.
The classic G/L remains available in SAP ERP 6.0

for upgrade customers
for new customers with specific industry requirements (e.g. Joint Venture
Accounting).

Upgrade Customers
The classic G/L is still available in SAP ERP 6.0.
Upgrade installations will continue to use their current applications per default.
Customers who are satisfied with their current installation will not be required to change
anything and will not be affected at all.
SAP offers the SAP General Ledger Migration service which combines the general
ledger migration cockpit and service sessions to ensure a safe migration.
Even with the availability of the general ledger migration cockpit, there is no push-button
solution. Customers are strongly advised to set up a separate project for changing from
the classic G/L to the New GL.
For further information about the SAP General Ledger Migration please
refer to http://service.sap.com/GLMIG

Upgrade Customers: Migration to the New General Ledger
General Ledger Migration

Consultant (Partner / Customer)
SAP General Ledger Back Office (SAP)
Migration Service
performing the performing the new development validation with help of

migration G/L implementation support service sessions
(with the migration project
cockpit)
SAP General Ledger Migration service (obligatory) + qualified consultants

= safe project

Content of SAP General Ledger Migration
Scenario-based general ledger migration cockpit

Step-by-step guidance through the migration via process tree and monitor
Status administration with logs
Remote service sessions

Service session to assure right migration approach
Service session including technical validation and plausibility checks in migrated test data
Service session report after each session, which contains the results of the checks performed
Back office support

24h/day technical development support at production weekend
Technical development support for test migrations during working hours
Each of these components is required.
Complete migration service offered at fixed price

New Approach: Step-by-Step Transition
Implementation of new G/L step by step: various function can be activated

subsequently within new G/L
1. Implementation of new G/L
2. Implementation of document splitting
3. Change from account to ledger solution
New G/L implementation project 1:

Migration from classic to new G/L
Upgrade
project Blueprint Customizing Migration
R/3 -> ERP
New G/L project 2: subsequent New G/L project 3: change from

implementation of document splitting account to ledger solution for parallel
accounting
Blueprint Customizing Migration Blueprint Customizing Migration

Scenarios for Migration from Classic to New G/L (1/2)
Scenario 1: Merge of FI ledger

Merging of classic G/L ledger, consolidation preparation ledger and cost-of-sales
ledger
Benefits
Reduced data redundancy
Reduced effort for period end closing
Harmonized reporting
Scenario 2: Merge of FI, PCA and/or SL ledger

Scenario 1 and additional merging of Profit Center Accounting and Special Ledger
Benefits
Replacement of Special Ledger Accounting by new G/L
Enhanced auditability
Better integrated reporting

Scenarios for Migration from Classic to New G/L (2/2)
Scenario 3: Scenario 2 + document splitting

(for profit center, segment or business area reporting)
Document splitting allows balance sheet on the additional dimensions profit center,
segments or business areas
Benefit
Flexible reporting on entities other than company code
Scenario 4: Scenario 2 + change from account solution to ledger solution for

parallel accounting
Switch from parallel accounting by parallel accounts to parallel ledger
Benefit
More transparent chart of accounts, reporting, audit ability
Scenario 5: Scenario 3 + change from account solution to ledger solution for

parallel accounting
See descriptions of scenarios 2,3,4

Scenarios for Subsequent Implementation of Further
Functionality within New G/L
Scenario 6: Subsequent implementation of document splitting
New general ledger has been activated without document splitting and now it has to be
implemented subsequently for one or more company codes.
New general ledger has been activated with document splitting in several company codes and
now document splitting is needed in a further company code, where originally document
splitting has been deactivated.
Service sessions are delivered in a shortened form.
Scenario 7: Subsequent implementation of a further ledger

Extend an existing ledger solution in new G/L by a further non-leading ledger
Introduction of a non-leading ledger while no parallel accounting was in use before*
Scenario 8: Subsequent change from account solution to ledger solution

Implementation of ledger solution in new G/L for parallel accounting and replacement of
existing account solution
*Introduction of parallel accounting itself is not part of migration service

Benefits for the Customer
Reduced complexity of migration due to

scenario-based functionality and guidance
Efficient and targeted data migration
Easier to handle
Safe data migration and quality assurance of

migration project via service sessions
Lower risk of migration project
Extended knowledge ware produced by

competent and experienced SAP consultants in new
general ledger migration team
Roadmap / Migration guide / FAQs
Lower cost of data migration through standardized

and high quality migration procedure
Overall cost of the new G/L implementation project will be
reduced
Migration service is based on procedure certified

by auditor
GL in SAP R/3 Enterprise and SAP ERP 6.0
General Ledger in SAP R/3 Enterprise General Ledger in SAP ERP 6.0
Multiple Applications SAP ERP 6.0: A Unified World
SAP 2007 / Page 57
Classic GL CoGS General Ledger supports
Legal Ledger Legal Requirements
Requirements
Mgmt. and Segment reporting
Extensibility by Industries
Profit Center Ledger
Management and Extensibility by Customers
Segment reporting Balanced book by any dimension
Parallel sets of books
Special Ledger Fast Close
Multi-dimensional,
Customer-defined TCO reduction
Intl. Accounting Standards
Industry Specific Ledgers Compliance & Transparency
B/S by Grant,
Fund, Title

GL in SAP ERP 6.0 The Unified Approach
SAPCenter
Profit 2007 / Page 58
Currency
Derivation Zero balance
Determination Translation
Document Online Split:

Balanced book for any dimension
EC-PCA FI-SL CO-OM
GL in
SAP ERP 6.0
Cons. CoGS Reconc.
Preparation Ledger CO-PA Ledger

Agenda

4. Customers
5. Summary

New GL Customers Overview
ECC 6.0
Probably more than 3000 live customers*
Further migrations projects have been started
30 reference customers*
* Estimation on August 2011

New GL Customers References (1)
Reference Customer Industry Country

SAP 2007 / Page 61
AIR FRANCE Cargo Services France
JM AB Engineering Sweden
AIR LIQUIDE Chemicals France
InfraServ Chemicals Germany
bebit Engineering Germany
CorpTech Public Sector Australia
HDI Insurance Austria
CREDIT LOGEMENT Banking France
Oy Karl Fazer Ab Consumer Products Finland

Australasian Lubricants
Oil & Gas Australia
Manufacturing

SAP 2007 / Page 62
BOC Gases America Chemicals USA
Bridgestone Americas Automotive USA
State of California Public Sector USA
The Home Depot Retail USA
Forest City Enterprises Inc Professional Services USA
Flir Systems, Inc. Aerospace & Defense USA
WorldSpace Inc Telecommunications USA
Electro Scientific Industries Industrial Machinery USA
Newport Corporation Aerospace & Defense USA
Haas Automation Industrial Machinery USA


SAP 2007 / Page 63
Nordenia Forest Products Malaysia
Centrica Plc Utilities & Waste Great Britain
BBS Bankenes Banking Norway
MEAG MUNICH ERGO Insurance Germany
CITIC Industrial Bank Banking China
Press Media Higher Education China
Rio Tinto Aluminium Primary Metal & Mining Australia
Socotab Frana SA Wholesale Switzerland
Mnchener Rck Insurance Germany
W.R. Grace & Co. Chemicals USA

Success at our Customers
We generate a balance sheet and profit and loss statement at

the profit center/store level. Online document splitting enables
a very high degree of automation.
Ms. Byner-Bendig, Common Template
Accounting FI/CO, Metro Group
With the New GL in SAP ERP 6.0 we are able to master all
requirements for parallel valuation (Local GAAP and US-GAAP)
Dieter Bankosegger,
Head of the Financial Accounting Department
With New GL we have the ability to differentiate each posting by

fund and with this new GL functionality we are benefiting from more
accurate account assignment procedures re-designed to support
our complex Fund Accounting for DWR
Mary Smith, project manager, Department of Water
Resources - State of California

Migration to NewGL - Success at our Customers
The functionality of the migration programs and the

structured process reduced the costs and the risk in the
migration project.
Reinhold Scherer, Manager Subdivision
Accounting, Ameco, China
SAPs general ledger migration team provided

optimum support for the implementation of the new
general ledger.
Runar Kletvang, BBS
(Banking and Business Solutions), Norway
SAP's support during our rollout planning, testing and

during our go-live weekend, was an important factor in
our success.
Rob Sargeson, Chief Information Officer
Thomson Legal and Regulatory, Thomson, USA

Agenda

4. Customers
5. Summary
SAP
Benefits of the General Ledger in SAP ERP 6.0
The General Ledger supports a Unified Financial and Management Accounting.
It provides Extensibility and Flexibility to add industry or customer specific

dimensions to standard accounting.
There is powerful functionality for Balanced Books by Any Dimension which is

important for segment and management reporting, and in many industries.
The General Ledger supports Parallel Accounting by Using Parallel Ledgers

or Parallel Accounts.
There is a strong support of Fast Close since many period-end activities are no longer
required.
The General Ledger provides perfect transparency and reduces the risk of non-
compliance thus supporting Corporate Governance.
Low TCO for implementing and running the General Ledger.
With the reorganization of profit centers (EhP5) the General Ledger supports heavily
Organizational Flexibility without involving IT.

Further Information
New G/L and migration to new G/L is covered in greater depth in the following SAP
training courses:
AC210: New General Ledger Accounting
AC212: Migration to New General Ledger Accounting
www.sap.com/germany/services/education/
Updated Information about the New G/L from Solution Management
www.service.sap.com/GL

Thank You!
Contact information:
Pete Graham
Director, Finance, Solutions
pete.graham@sap.com
Newtown Square, PA
267-752-4056
Thank you for participating.
Please remember to complete and return your
evaluation form following this session.
For ongoing education on this area of focus, visit the
Year-Round Community page at www.asug.com/yrc
]
[ SESSION CODE:
1907
2012 SAP AG. All rights reserved. 70 70

SAP Contact Slide
SAP Finance, Solutions Pete Graham pete.graham@sap.com
SAP Field Services - ERP Joe Svoboda joe.svoboda@sap.com
SAP Solution Management Financials Erwin Brandt erwin.brandt@sap.com

2012 SAP AG. All rights reserved.
No part of this publication may be reproduced or transmitted in any form or for any purpose Google App Engine, Google Apps, Google Checkout, Google Data API, Google Maps,
without the express permission of SAP AG. The information contained herein may be Google Mobile Ads, Google Mobile Updater, Google Mobile, Google Store, Google Sync,
changed without prior notice. Google Updater, Google Voice, Google Mail, Gmail, YouTube, Dalvik and Android are
trademarks or registered trademarks of Google Inc.
Some software products marketed by SAP AG and its distributors contain proprietary
software components of other software vendors. INTERMEC is a registered trademark of Intermec Technologies Corporation.
Microsoft, Windows, Excel, Outlook, PowerPoint, Silverlight, and Visual Studio are Wi-Fi is a registered trademark of Wi-Fi Alliance.
registered trademarks of Microsoft Corporation.
Bluetooth is a registered trademark of Bluetooth SIG Inc.
IBM, DB2, DB2 Universal Database, System i, System i5, System p, System p5, System x,
System z, System z10, z10, z/VM, z/OS, OS/390, zEnterprise, PowerVM, Power Motorola is a registered trademark of Motorola Trademark Holdings LLC.
Architecture, Power Systems, POWER7, POWER6+, POWER6, POWER, PowerHA, Computop is a registered trademark of Computop Wirtschaftsinformatik GmbH.
pureScale, PowerPC, BladeCenter, System Storage, Storwize, XIV, GPFS, HACMP,
RETAIN, DB2 Connect, RACF, Redbooks, OS/2, AIX, Intelligent Miner, WebSphere, Tivoli, SAP, R/3, SAP NetWeaver, Duet, PartnerEdge, ByDesign, SAP BusinessObjects Explorer,
Informix, and Smarter Planet are trademarks or registered trademarks of IBM Corporation. StreamWork, SAP HANA, and other SAP products and services mentioned herein as well
as their respective logos are trademarks or registered trademarks of SAP AG in Germany
Linux is the registered trademark of Linus Torvalds in the United States and other countries. and other countries.
Adobe, the Adobe logo, Acrobat, PostScript, and Reader are trademarks or registered Business Objects and the Business Objects logo, BusinessObjects, Crystal Reports, Crystal
trademarks of Adobe Systems Incorporated in the United States and other countries. Decisions, Web Intelligence, Xcelsius, and other Business Objects products and services
Oracle and Java are registered trademarks of Oracle and its affiliates. mentioned herein as well as their respective logos are trademarks or registered trademarks
of Business Objects Software Ltd. Business Objects is an SAP company.
UNIX, X/Open, OSF/1, and Motif are registered trademarks of the Open Group.
Sybase and Adaptive Server, iAnywhere, Sybase 365, SQL Anywhere, and other Sybase
Citrix, ICA, Program Neighborhood, MetaFrame, WinFrame, VideoFrame, and MultiWin are products and services mentioned herein as well as their respective logos are trademarks or
trademarks or registered trademarks of Citrix Systems Inc. registered trademarks of Sybase Inc. Sybase is an SAP company.
HTML, XML, XHTML, and W3C are trademarks or registered trademarks of W3C, World Crossgate, m@gic EDDY, B2B 360, and B2B 360 Services are registered trademarks
Wide Web Consortium, Massachusetts Institute of Technology. of Crossgate AG in Germany and other countries. Crossgate is an SAP company.
Apple, App Store, iBooks, iPad, iPhone, iPhoto, iPod, iTunes, Multi-Touch, Objective-C, All other product and service names mentioned are the trademarks of their respective
Retina, Safari, Siri, and Xcode are trademarks or registered trademarks of Apple Inc. companies. Data contained in this document serves informational purposes only. National
product specifications may vary.
IOS is a registered trademark of Cisco Systems Inc.
The information in this document is proprietary to SAP. No part of this document may be
RIM, BlackBerry, BBM, BlackBerry Curve, BlackBerry Bold, BlackBerry Pearl, BlackBerry reproduced, copied, or transmitted in any form or for any purpose without the express prior
Torch, BlackBerry Storm, BlackBerry Storm2, BlackBerry PlayBook, and BlackBerry App written permission of SAP AG.
World are trademarks or registered trademarks of Research in Motion Limited.

2012 SAP AG. Alle Rechte vorbehalten.
Weitergabe und Vervielfltigung dieser Publikation oder von Teilen daraus sind, zu Google App Engine, Google Apps, Google Checkout, Google Data API, Google Maps,
welchem Zweck und in welcher Form auch immer, ohne die ausdrckliche schriftliche Google Mobile Ads, Google Mobile Updater, Google Mobile, Google Store, Google Sync,
Genehmigung durch SAP AG nicht gestattet. In dieser Publikation enthaltene Informationen Google Updater, Google Voice, Google Mail, Gmail, YouTube, Dalvik und Android sind
knnen ohne vorherige Ankndigung gendert werden. Marken oder eingetragene Marken von Google Inc.
Die von SAP AG oder deren Vertriebsfirmen angebotenen Softwareprodukte knnen INTERMEC ist eine eingetragene Marke der Intermec Technologies Corporation.
Softwarekomponenten auch anderer Softwarehersteller enthalten.
Wi-Fi ist eine eingetragene Marke der Wi-Fi Alliance.
Microsoft, Windows, Excel, Outlook, und PowerPoint sind eingetragene Marken der Bluetooth ist eine eingetragene Marke von Bluetooth SIG Inc.
Microsoft Corporation.
Motorola ist eine eingetragene Marke von Motorola Trademark Holdings, LLC.
IBM, DB2, DB2 Universal Database, System i, System i5, System p, System p5, System x,
System z, System z10, z10, z/VM, z/OS, OS/390, zEnterprise, PowerVM, Power Computop ist eine eingetragene Marke der Computop Wirtschaftsinformatik GmbH.
Architecture, Power Systems, POWER7, POWER6+, POWER6, POWER, PowerHA, SAP, R/3, SAP NetWeaver, Duet, PartnerEdge, ByDesign, SAP BusinessObjects Explorer,
pureScale, PowerPC, BladeCenter, System Storage, Storwize, XIV, GPFS, HACMP, StreamWork, SAP HANA und weitere im Text erwhnte SAP-Produkte und -
RETAIN, DB2 Connect, RACF, Redbooks, OS/2, AIX, Intelligent Miner, WebSphere, Tivoli, Dienstleistungen sowie die entsprechenden Logos sind Marken oder eingetragene Marken
Informix und Smarter Planet sind Marken oder eingetragene Marken der IBM Corporation. der SAP AG in Deutschland und anderen Lndern.
Linux ist eine eingetragene Marke von Linus Torvalds in den USA und anderen Lndern. Business Objects und das Business-Objects-Logo, BusinessObjects, Crystal Reports,
Adobe, das Adobe-Logo, Acrobat, PostScript und Reader sind Marken oder eingetragene Crystal Decisions, Web Intelligence, Xcelsius und andere im Text erwhnte Business-
Marken von Adobe Systems Incorporated in den USA und/oder anderen Lndern. Objects-Produkte und Dienstleistungen sowie die entsprechenden Logos sind Marken oder
eingetragene Marken der Business Objects Software Ltd. Business Objects ist ein
Oracle und Java sind eingetragene Marken von Oracle und/oder ihrer
Unternehmen der SAP AG.
Tochtergesellschaften.
Sybase und Adaptive Server, iAnywhere, Sybase 365, SQL Anywhere und weitere im Text
UNIX, X/Open, OSF/1 und Motif sind eingetragene Marken der Open Group.
erwhnte Sybase-Produkte und -Dienstleistungen sowie die entsprechenden Logos sind
Citrix, ICA, Program Neighborhood, MetaFrame, WinFrame, VideoFrame und MultiWin sind Marken oder eingetragene Marken der Sybase Inc. Sybase ist ein Unternehmen der SAP
Marken oder eingetragene Marken von Citrix Systems, Inc. AG.
HTML, XML, XHTML und W3C sind Marken oder eingetragene Marken des W3C, World Crossgate, m@gic EDDY, B2B 360, B2B 360 Services sind eingetragene Marken der
Wide Web Consortium, Massachusetts Institute of Technology. Crossgate AG in Deutschland und anderen Lndern. Crossgate ist ein Unternehmen der
SAP AG.
Apple, App Store, iBooks, iPad, iPhone, iPhoto, iPod, iTunes, Multi-Touch, Objective-C,
Retina, Safari, Siri und Xcode sind Marken oder eingetragene Marken der Apple Inc. Alle anderen Namen von Produkten und Dienstleistungen sind Marken der jeweiligen
Firmen. Die Angaben im Text sind unverbindlich und dienen lediglich zu
IOS ist eine eingetragene Marke von Cisco Systems Inc.
Informationszwecken. Produkte knnen lnderspezifische Unterschiede aufweisen.
RIM, BlackBerry, BBM, BlackBerry Curve, BlackBerry Bold, BlackBerry Pearl, BlackBerry
Torch, BlackBerry Storm, BlackBerry Storm2, BlackBerry PlayBook und BlackBerry App Die in dieser Publikation enthaltene Information ist Eigentum der SAP. Weitergabe und
World sind Marken oder eingetragene Marken von Research in Motion Limited. Vervielfltigung dieser Publikation oder von Teilen daraus sind, zu welchem Zweck und in
welcher Form auch immer, nur mit ausdrcklicher schriftlicher Genehmigung durch SAP AG
gestattet.

A Detailed Guide To The Features and Functions in SAP General Ledger ID: 1907

Uploaded by

Document Information

Original Title

Copyright

Available Formats

Share this document

Share or Embed Document

Sharing Options

Did you find this document useful?

Is this content inappropriate?

Copyright:

Available Formats

A Detailed Guide To The Features and Functions in SAP General Ledger ID: 1907

Uploaded by

Copyright:

Available Formats

[ A Detailed Guide to the Features and Functions

in SAP General Ledger ID: 1907

Real Experience. Real Advantage. 2

2012 SAP AG. All rights reserved. 3

INCREASING PRESSURES ON THE

2012 SAP AG. All rights reserved. 4

Superior Return on Capital Employed

Lower cost of finance as

2012 SAP AG. All rights reserved. 5

Treasury and Financial Risk Invoice to Pay

SAPs comprehensive portfolio of applications and end-to-end

2012 SAP AG. All rights reserved. 6

Treasury and Financial Risk Invoice to Pay

SAP BusinessObjects enterprise

SAP ERP Financials,

On premise On demand On device In memory

2012 SAP AG. All rights reserved. 7

Financial Entity Corporate Reporting and

Financial Internal Controls

2012 SAP AG. All rights reserved. 8

cockpit Planning and business intelligence Governance for

1. Requirements and Architecture

2012 SAP AG. All rights reserved. 10

Legal entity Balanced books

Transparency Fast close

Logistics / HR Financial Supply Chain Accounting Subledgers

General Ledger in SAP ERP 6.0

Ledger Company Segment Partner Co Partner Seg Func. Area . . .

(Consolidated)Legal, Segment, and Management Reporting

2012 SAP AG. All rights reserved. 12

General Account + Subaccnts Industry Template

1. Requirements and Architecture

2012 SAP AG. All rights reserved. 14

Document entry Multi-dimensional balancing

Benefits of the New GL: Multi-ledger update

Unified Financial and Management Accounting

Supports different reporting purposes

2012 SAP AG. All rights reserved. 16

Company, Segment, PC, Company, Segment, Profit Center,

SAP ERP 6.0 is based on SAP NetWeaver which includes BW reporting.

2012 SAP AG. All rights reserved. 17

Extensibility for customer dimensions

Meets international expectations

Important for industry solutions

2012 SAP AG. All rights reserved. 18

Balanced Books for any dimension

Important for various industries

Dimensions can be defined in the configuration.

There is a new standard field segment in SAP ERP 6.0.

2012 SAP AG. All rights reserved. 19

2012 SAP AG. All rights reserved. 21

Entry View GL View

PK Account PrCtr CCtr Amount PK Account PrCtr CCtr Amount

2012 SAP AG. All rights reserved. 22

PK Account PrCtr CCtr Amount PK Account PrCtr CCtr Amount

25 Payables 1000 25 Payables 1000

Split of the discount

Split The split info (PC01 40%, PC02 60%)

Enriched Document GL View

Cleared Document Enrichment

2012 SAP AG. All rights reserved. 24

In New GL, both approaches are considered equally powerful.

The parallel accounts approach in the New GL is as powerful as in classic GL in