Table 3.2.1 Common shortcut buttons in a spreadsheet program Button Command Button Command ‘Autosum ~ adds up the cantents of a group of adjacent cells ales Applies per cent format to the number in acell Sorts text data in ascending order from A to Z and numerical data from the smallest to the largest Adds commas to the number in a cell, e.g, 1,275,399 Sorts text data in descending order from Z to A and numerical data from the largest to the smallest Increases the number of digits after the decimal point Activates a chart wizard to insert a chart using selected data ie | | E Decreases the number of digits after the decimal point bE |e | = | Applies currency format to the number in a cellTask Action Enter data Click on a cell to select it. A border will appear around the selected cell. Type the data. Modify existing data Double-click on the cell, Merge cells id arow Select adjacent cells by clicking and dragging. In Excel 2003, select Format, then Cells. Click on the Alignment tab in the Format Cells dialogue box that appears. Click Merge Cells. Click OK. In Excel 2007, select the cells and then select Merge Cells from the Merge & Center drop down list on the Home ribbon. Right-click on the row label and then click Insert on the pop-up menu, Add a column Right-click on the column label and then click Insert on the pop-up menu. Delete a row or column, Right-click on its label and then click Delete on the pop-up menu: Resize rows and columns Drag the line that separates the row or column labels. You may also right-click on the row/column label and the option to change the height or width will appear in the menu Select an entire row or column: Click in its label.