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Cadre Analysis PDF
Cadre Analysis PDF
District training is one of the most exciting and challenging phases of probation, when the classroom inputs of
the Academy give way to the practical insights of the field. However, it also signifies a move away from the
camaraderie of the Foundation Course and Phase I to the isolation of the district, where you are entirely on your
own in a new place, amongst new people who have a different way of life. As a probationer in the district, there are
several questions which will bother you and often, it is difficult to find the right answers. Having faced such a
situation ourselves, we in the 2007 Batch deliberated over how we could pass on at least some of the answers to
subsequent batches, so that you would not have to reinvent the wheel. And the outcome is this repository of our
collective experiences during District Training, proudly presented to you by the Management Circle of the Golden
Jubilee Batch of 2007.
In these pages, we have attempted to address some of the concerns that you are likely to have as you prepare to
go to the field, such as the working environment in the cadre, the training structure, what to do and what not to
do, interaction with the DM/DC and other officers in the district, whom to approach for advice, creature comforts
and so on. There can be no definitive ways of looking at these issues and what we present here is strictly our own
perspective based on first-hand experience. Yet, we believe that what we can share here will help you cope better
with district training.
We also request all subsequent batches to keep adding their own experiences to this collection and update it
every year, so that it will be a continuing legacy that is passed on from batch to batch. Happy Reading and all the
best for a fulfilling career in the IAS!
Nila Mohanan
Ameya Abhyankar
Vyasan R.
Work environment is good and conducive
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Puducherry
Nice place to be in
?
AGMUT Attachments are flexible, so you can focus on areas that you like.
?
You can get good exposure on disaster management
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Abhishek Dev (Chandigarh, abhishekdev@gmail.com)
Chandigarh
Ameya Abhyankar (Arunachal Pradesh, ameya16@gmail.com)
Jawahar P. (Puducherry, jawahar.ias@gmail.com) Juhi Adviser to the Administrator takes a keen interest in the
?
Mukherjee (Andaman & Nicobar, juhi.mukherjee@gmail.com) probationers training
Nila Mohanan (Arunachal Pradesh,
nilamohanan18@yahoo.com) Police attachment and Social Welfare Department attachment
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Udit Prakash (Andaman & Nicobar, uditprakashrai@gmail.com) are two areas you should focus on
Puducherry
First Impressions and Working Environment
Training is highly structured; an elaborate training schedule is
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Arunachal Pradesh prepared and adhered to
Rich Tribal diversity in a geographically remote state
? Interaction to the maximum extent possible with field
?
Low population density and low volume of work
? functionaries of various departments should be your priority
Relaxed and informal work environment
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Less emphasis on rules and procedures, but need to balance
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between customary law of tribals and common law Dos/Donts in the District/ State
Great respect for and expectation from the IAS
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Arunachal Pradesh.
Limited political interference and dignified conduct of political
?
Maintain good relations with APCS officers. You can learn a lot
?
representatives
from them.
Sufficient autonomy to do meaningful work
?
Visit as many villages as possible
?
Andaman & Nicobar
Acquaint yourself with the customary laws and practices of the
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It could come as a shock to some on account of its location
? dominant tribe.
Relaxed working environment
? Gain as much knowledge of court proceedings in Phase I as you
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Chandigarh will be given charge as JMFC and expected to try cases .
Chandigarh is a very well developed city with all amenities
?
Dont expect creature comforts beyond a limit
? Dr. Vasant Kumar, IAS (Puducherry)
?
Dont expect people and officers to be servile. North East is an
? Shri D.C Sahoo, IAS (Puducherry)
?
egalitarian society Even the state service officers are quite accessible and helpful. It
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Dont be disrespectful to tribal customs and traditions
? is best to consult immediate seniors when some advice is
Andaman & Nicobar needed.
Visit as many areas of your training district as possible
?
Get acquainted with the activities related to tsunami relief and
? Pecuniary Matters
rehabilitation Liaise with the accounts officer in the DC Office for matters
?
Visit as many of the scenic spots as possible
? related to your pay.
Pursue entitlements like laptop, data card, mobile phone etc.
? Claim your salary arrears as soon as you arrive.
?
with concerned officials If you are claiming TTA be sure to produce bills for transport of
?
Dont be overfriendly with your DM/DC and other officials and
? belongings from Mussoorie to the place of district training.
their relations HRA deductions will be made in-case you decide to go in for
?
Chandigarh government quarters
DC Office attachment
? TA/DA rates vary according to the territories. Acquaint yourself
?
Extra efforts to be expended for revenue training and village
? with Swamys Handbook and state specific rates.
attachments If service book is not started as a matter of practice be sure to
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Pay attention to Urban Planning and Management Issues
? take the initiative and pursue the matter with the P&AR
Pay special attention to the problem of slums in Chandigarh
? Department and the Establishment Section of the DC Office.
Puducherry Obtain a pension account number under the NPS as soon as is
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possible.
Call on all senior officers (IAS, IPS) without fail
?
Tax deductions are generally made at the time of the financial
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Pay a courtesy visit to the offices of the PCS officers
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year ending. Invest the income tax exemptible amount in a
Meet DM/DC periodically
? mutual fund, public provident fund, fixed deposit (5 years) to
save some tax.
Abhishek Bhagotia (North Lakhimpur, Make good friends with all ACS officers of your district. They will
?
abhishekbhagotia@gmail.com) generally not leave you alone in problems.
N.Geoffrey (Nagaon, gningthoujam@gmail.com) Do not avoid taking up responsibilities during probation, as you
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Vijay Kumar Mantri (Sibsagar, mantrivijaykumar@gmail.com) can exercise authority without being held totally accountable for
Virendra Mittal (Dibrugarh, virendra8@rediffmail.com)
your mistakes. Seniors will always be willing to overlook your
mistakes and correct them
First Impressions and Working Environment Do not be allergic towards addressing your seniors as Sir it pays
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We went without any prejudices and enjoyed our training
? in the long run
Working environment is good, though it is quite casual and
?
people are generally friendly
Bureaucracy is cohesive and socio-economic conditions are
? Key officers in the cadre who are supportive
quite similar to those in states like UP and Bihar Shri K.K. Dwivedi, IAS (1996)
?
The pace of work is slow
? Shri G.D. Tripathi, IAS (1998)
?
Files are invariably put up by assistants in Assamese
? Shri. Ashutosh Agnihotri, IAS (1999)
?
Shri Sanjay Goel, IAS (2004)
?
Training Structure and Focus Areas Shri Anurag Agarwal, IPS
?
Interacting with the DC/DM During my BDO charge, I slapped a school headmaster and had a
Creature Comforts: An enterprising lady Block Pramukh had made life hell for all previous
Accommodation is provided in the Circuit house. There is no
? BDOs in a particular block. On assuming BDOship of this particular
need to pay in the Circuit house, but you cant claim HRA block, she tried to extract favours out of me and get cuts in the block
Vehicle (Tata SUMO) is easily available
? developmental projects. When persuasion and coercion didnt work, she
Food in the Circuit House is tolerable
? resorted to threats and started maligning my character. Thanks to the
You are also provided a bodyguard and peon
? support of my DM, I succeeded in falsifying her allegations and putting
her behind bars.- Gopal Meena
HARYANA
Atul Kumar Dwivedi (Faridabad, atulkrdwivedi@gmail.com) Dos/Donts in the District/ State
Dusmanta Kumar Behera (Rohtak, b_dusmanta@yahoo.co.in)
Makarand Khetmalis (Hissar, just.makarand@gmail.com) Attend all informal gatherings; these can teach a lot about the
?
Mona P. Sreenivas, 2006 Batch (Hissar, Mahendragarh, society and culture of the state
monapruthi@gmail.com)
Call on all senior officers in the Secretariat
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Maintain good relations with the HCS officers. Some of them are
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very knowledgeable
First Impressions and Working Environment
Be careful of what you speak. It is a very small cadre, so spoken
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First impressions were good and only kept improving during
? words and reputation travels far and fast.
training Learn to respect the local traditions and culture
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Positive work environment
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Officers from other states are respected and seen as more
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impartial Key officers in the cadre who are supportive
Camp office culture is prevalent
? Shri R.S Doon, IAS (DPS to CM)
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The cadre is really appreciative of good work.
? Shri P.C Meena, IAS ( DC, Rohtak)
?
Being a small cadre, there is a close-knit relationship between
? Divisional Commissioner
?
seniors and juniors in the service. Special Secretary (Personnel)
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The working of the bureaucracy has a tendency to revolve
? Officers of 2001 batch onwards are generally receptive and
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around the Chief Minister friendly
Since routine work is not very pressing, newer initiatives that are
?
off the beaten track can be taken up
Pecuniary Matters Coping with Assignments
Take the help of the Nazir and the Dealing Assistant in the
? Start off an assignment early on
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Establishment section. Solicit the help of an English-knowing Panchayat Secretary for
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Join in the district as fast as possible. This will ensure that you get
? the Village Study
your salary and other dues in time. Try and send off all assignments from the district so that you have
?
Getting any bill cleared in Ambala is generally a big problem.
? no burden of work during Phase II. But do keep a copy for yourself
Circumvent it because they tend to get misplaced in the Academy
Dig out old reports, especially by NGOs in your district for help in
?
writing assignments
Pecuniary Matters
All money matters are routed through the ATI and therefore you
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JAMMU & KASHMIR would create an uncomfortable situation between you and
him/her and this would not augur well for your training as well as
Yasha Mudgal (Reasi, ryasha.k@gmail.com) your stay in the district.
Dont mix up too much with your staff. Be polite, humble and
?
pleasant but always maintain a safe distance. In J&K people do
First Impressions and Working Environment not know where to draw the line. They try to get extremely
Since J&K is perceived as a negative cadre I was a little
? informal. Dont encourage them.
apprehensive about it initially but at the same time, I was quite Never be disrespectful to any of the state service officers. They
?
excited to go and see for myself as to what are the conditions know a lot. It is your only chance. Respect them and show a lot of
prevalent in the cadre. It is a good cadre perceived negatively, courtesy to them. Learn from them. If you treat them as your
and the perceived threat to life and security is exaggerated. teachers they would be more than forthcoming in sharing their
Conditions are quite normal now in most of the areas. Like every
? knowledge and experience with you and would also give you a
other cadre it has its own positive and negative aspects. Well, lot of respect and would keep reminding you that tomorrow you
does that sound rhetorical? Ok. Let me put it this way : on a are going to be their BOSS!
scale of 0 to 10 where 0 is the worst cadre and 10 being the best I
would not rate J&K as 0 or 10 but somewhere close to 6.5 to 7.
?The district was also good but being a new district I got less
exposure of certain things. Key officers in the cadre who are supportive
All officers starting from 2003 batch onwards in J&K can be
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approached without any apprehension. They all are cool,
dynamic and helpful and extremely prompt in advising you on
Training Structure and Focus Areas
the right course of action.
Do all attachments. I learnt a lot on almost every attachment.
?
The SICOP and SIDCO attachments are very long. Complete
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them quickly and take a trip home. It will be refreshing.
While in your district, try to visit the office of the PWD and PHE Ex.
?
En. Learn about their work. This will help when you take up your
SDM charge.
Pecuniary Matters Interacting with the DC/DM
As soon as you join the district start pressing them for your
? Do the work he/she gives you very seriously and regularly.
?
arrears as, they generally take a lot of time in calculating and Keep him/her updated about your attachments. Seek his/her
?
crediting it to you. advice on issues of your training attachments.
Take your DCs help if he/she is a direct recruit.
? Try to know his/her temperament and work accordingly.
?
Claim all your medical bills.
? Attend every meeting that the DC is holding or attending. Try to
?
?Claim you TA/DA for State Darshan in time, it is a good amount. attend high profile meetings as well. Try to assist him in event
These have to be claimed from IMPA. Keep all your lodging bills management activities.
of State Darshan intact as you would need these to attach them Press for independent charges. Please dont shy away from them
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with your TA/DA claims. as one learns tremendously during them.
Ask the district people to prepare your tax statement. Try to save
? Tour a lot both with him/her as well as independently. You would
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full one lakh that you are permitted to. This is the beginning of learn a lot about field realities which is important as our initial 10
your life. You would be able to save a lot at this time. years are directly linked to the field.
Pecuniary Matters
First Impressions and Working Environment
Establishment section of the Collectorate takes care of these
?
Naxal infested state but with immense potential
? issues
Good working conditions
?
Staff are generally obedient and co-operative
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Leave Rules and Conventions
Leave is generally not a problem, but it depends on the DM
?
Training Structure and Focus Areas
There is a systematic training structure followed in the state that
?
covers all the important aspects Creature Comforts:
The ATI training is divided into two phases; the first phase is for
? Circuit House accommodation is provided to the probationer
?
seven weeks and the second phase is for four weeks which is
Other creature comforts like vehicle, food etc. are not a problem
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held later on during district training
Nazarat Deputy Collector is responsible for arranging all this for
?
The revenue training component is very important; so pay more
?
the probationer
attention to it
Jharkand Darshan is an enjoyable experience; make the most of
?
it
Interacting with the DC/DM
Try to spend as much time as possible with your DC
?
Observe him/her carefully and ask your doubts if he/she is in the
?
mood
KERALA Media is very active. Hence be careful and friendly while dealing
?
with them
Ajit Patil (Ernakulam, ajit.b.patil@gmail.com) Be courteous to politicians of all levels
?
Prasanth N. (Kozhikode, prasanthllb@gmail.com)
Reserve the epithet Sir for ministers & senior officers only. MLAs
?
& MPs may be addressed as MLA or MP.
First Impressions and Working Environment Be friendly and courteous to subordinate staff and your driver
?
The best way is to ask for leave giving the true reasons. Most
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Collectors are considerate about leave.
Very often formal leave may not be necessary if the Collector has
?
been taken into confidence. After Office- hours
Be mentally prepared to work throughout the week when work
? Most districts have a stadium/badminton court/gymnasium etc
?
load is high Partying is also an available option as seniors are generous hosts
?
Explore the tourist spots in and around your district
?
Creature Comforts: Expand your acquaintances beyond the bureaucratic circle.
?
Creature Comforts:
Circuit House/Guest House accommodation will be given
?
Request Divisional Commissioner for room allotment ( not at the
?
first meeting)
Vehicle is provided but do not demand a particular make or any
?
specific vehicle
The Collector is the key person, hence the provision of a lot of
?
amenities and facilities may depend on him
Creature Comforts:
Accommodation and vehicle are major problems. Everything
?
will depend upon the availability. Unlike other parts of the
country, in most of the hill districts hotels, guest houses and
taxis are not available.
Manipur is a heaven for non-vegetarians. However, vegetarians
?
will not have any problem. The average quality of vegetables
available is much better than the vegetables available in the
mainland cities.
Nepali cooks are available who can prepare a variety of dishes
?
ranging from North Indian to South Indian. Initially, you may
have to train them to cook in accordance with your tastes
Dos/Donts in the District/ State
NAGALAND The Commissioner, Nagaland is the key person to whom all the
?
DCs report
Govind Jaiswal (Phek, govindjaiswal8august@gmail.com)
Kesonyu Yhome (Tuensang, kesonyu@gmail.com)
Vyasan R. (Mon, vyasanr@gmail.com)
Pecuniary Matters
Sort out your Pay Slip, TA dues etc when in Kohima, with the
?
First Impressions and Working Environment
Accountant Generals Office.
Initial reservations will be short-lived
? Have a good rapport with the Dealing Assistant ( Accounts) &
?
Nagaland has an egalitarian society, hence respect all your
? Cashier in the Collectorate
subordinates Call on the District Treasury Officer
?
The working style in the state is casual.
?
ORISSA
Arvind Agrawal (Sundergarh, caarvindagrawal@gmail.com)
Balwant Singh (Mayurbhanj, balwantskalewa@gmail.com)
Dos/Donts in the District/ State
Ravindra Pratap Singh (Gangam, rpsinghias@yahoo.co.in)
Sachin Jadhav (Angul, sachin.jadav@gmail.com) Attend all informal gatherings; these can teach a lot about the
?
society and culture of the state
Call on all senior officers in the Secretariat
?
Maintain good relations with the OAS officers. Some of them are
?
First Impressions and Working Environment very knowledgeable
Initial impression was that of a poor tribal state with low
? Learn to respect the local traditions and culture
?
infrastructure, but it changed over the training period. Spend lot of time with the collector
?
Industrialisation is taking place at a good pace.
Maintain good relations with the SP, SDJM, advocate community
?
Great regional variations. A curious mixture of abject poor and
?
Talk to people in Oriya as far as possible.
?
super rich.
You will never feel like an outsider if you accept the cadre
?
People are simple natured and religious.
?
wholeheartedly
At the field level, the Collector has a lot of importance; he looks
?
after development too as the ZP culture is not dominant.
Work culture wise, subordinates are not very keen on taking
?
initiative. You need to continuously monitor any project/
assignment to ensure success. However the people are
obedient.
Least interference from the current political dispensation.
?
IAS commands a lot of respect in the State.
?
Key officers in the cadre who are supportive For other creature comforts, you can always tap the resources of
?
Shri S N Tripathi, IAS (1985)
? the Collector.
Food could be a problem if you are too choosy. But Oriya food
? Use sports facilities
?
(esp. fish, prawns, sweetmeats) is varied and good.
Training Structure and Focus Areas
Training is unstructured. The DC decides what the probationer is
?
to do. Probationers of the same batch do different things and
have different attachments at a single point in time.
You can work out a training schedule for yourself in consultation
?
with the DC and the Establishment Branch
An important attachment that you should not miss is with the
?
DFSC, as the procurement process is very important in Punjab
Once, when a person was brought to my court under Section 107 CrPC,
I received a call from the Minister personally, asking me to free him -
Anindita Mitra
Dos/Donts in the District/ State
RAJASTHAN Do not get too close to unknown persons who are trying to
?
become your friends too quickly
Anandhi (Ajmer, aanandhi.p@gmail.com)
Bishnu Charan Mallick (Jhalawar, bishnumallick@gmail.com)
Tina Soni (Jodhpur, tinaias@gmail.com)
Key officers in the cadre who are supportive
First Impressions and Working Environment Director, OTS(State Academy) and Faculty in OTS
?
Shri P.C. Kishen IAS (2005)
?
Rajasthan is a well-governed state and a good cadre. Systems are
?
in place Ms. Arti Dogra IAS (2006)
?
Creature Comforts:
Guest House accommodation is provided
?
You have to take a personal interest by following up facilities-
?
related issues with Special Secretary, Home Protocol & Special
Secretary, DOPART & the concerned DC
Food in Gangtok is not a worrisome issue
?
Vehicle can be arranged through the good offices of the DC
?
A laptop/ desktop will be provided
?
Circuit House is okay; you can always explore other options (like
?
the food stands at Kutchery Road in the case of Ajmer and
frequent meals at the DCs residence in the case of Jhalawar)
Use the district resources and tap indigenous talent. Thats how
?
you learn man-management!
You can take the help of the Sadr Patwari for the village study
?
assignment.
Training Structure and Focus Areas
No structured training in the field, depends on the DM
?
The highlight of the course remains the UP darshan
?
The 3 month training in the Lucknow ATI is grossly underutilised,
?
the duration could be lessened
One must attend all attachments in the Collectorate and with
?
the line departments religiously and coax the officers into
sharing their experiences
A week long training in the State Police Academy can be
?
incorporated