CITY OF ALHAMBRA AGENDA ALHAMBRA CITY COUNCIL FEBRUARY 13, 2017 MISSION STATEMENT. The City of Atkambra is dedicated to responsive. creative leadership and qually services, ensuring desirable neighborhoods and a ‘suppotive business’ environment, while being sensitive to the Gare ‘versity of our community San Gabriel Valley MISION STATEMENT. The Gly of Alhambra shall be the premier family-oriented and economically prosperous community inthe San Gabriel Valley. ‘Aadressing the Counel: Secton 2.4210 of te Alhambra Mncpal Code esabishes the procedures for ‘aarecing ne Gouncl Any person wishing to edress the Counel dng the mecng must compete a Speaker Request Cardone submit te te iy Ce When called upon by te Mayor, poate stop to the podium and ge your name, addess an xganzaon or ahr party you represent, fan, Sn au one of ae for te record. Remark re bres to 5 mats, ‘A emarks sal be adessed othe Counc a body ad lo any mene tert. No person, oh tha Cnc ar the porn having tha fo, shat bo pried Wo eter ito ary dscssion, ether deco” Hugh @ ‘monber of me Gael, whet the parmison ef te Mayer No questen shal be asked @ Councparson excapt fou he aye ‘Standards of Decorum: Any person making personal, mpernent or anders remark oF who shal Beco ioiterus une sddesting he Councl eral be ftw, byte May bared tom he meeting, Enforcement of Decorum: Te Chie of Pose, ois designee, shallbe Sargeant Ams of the Cound mesthgs ‘ha Sergeant Arms sal cary out at ordre and isttons given bythe Mayor fr the pupose of mas er and geconam at he Count moan Persons Authorized tobe Within Rai No person, excl Cty oils her represenbes, and newspaper ‘epores si bo permite itn ho iin fot he Couel Chamber haut the egress censen ofthe Counc ‘Agate Thain arbre, Al at ee be th tl fe Aged Hem ara ay Clk aking ‘bors that are sed fr ing and reese pros. 24347‘AGENDA Rogular Meeting ALHAMBRA CITY COUNCIL Cty Council Chambers 411 South First Street February 13, 2017 5:30 am. Gat ROLLA son Git yy COUNCIL: ‘Sham, Messina, Maloney, Ayala, Mejia FLAGSALUTE: Led by Mayor Mejia CLOSED SESSION & CITY ATTORNEY ANNOUNCEMENT re SAME - F217-14 ‘The Gity Council will move into a closed session pursuant to applicable law, including the Brown ‘Act (Government Code See. 54950, ot soa.) for the purpases of conferring withthe Ciy’s Real Property Negotiator, andlor conferring with the City Attomey on potential andlor existing ligation, and/or discussing matters covered under Government Code Section 94957 (Personnel), andlor conferring with the City's Labor Negotiators as follows; provided, however, prior to 80\ moving into closed session, the City Allomey shall make any announcements ‘required by the Brovm Act pertaining to such closed session matters: Conference with Real Property Negotiator (Govt. Code Section 4956.8): None Conference with Legal Counsel-Existing Litigation (Govt. Code Section '54986.9(2)(1)): None Conference with Legal Counsel - Anticipated Litigation: Significant exposure to itgation pursuant to Govt, Code Section 54986 9(4)2): 1 matter. Initiation of IMjgation pursuant to Govt. Code Section §4956.9(0)(4): 1 matter. Discussion of Personnel Mattors (Govt. Code Section 54957): None Conference with City’s Labor Negotiator (Govt. Code Section 54987.6): Tara ‘Schultz, Assistant City ManageriDirector of Human Resources, re: Management Employees, Alhambra Police Miscellaneous Association, Alhambra Police Officers’ Association, Alhambra Police Management Association, Alhambra Fre Fighters’ Association, and the Alhambra City Employees’ Association RECONVENE & CITY ATTORNEY REPORT: In the event the City move into a closed session, the City Council shall reconvene at 7:00 p.m. and the City Attorney shall report upon the closed session if required 24317PRESENTATION 4 UNION STATION HOMELESS SERVICES -F2M16.50 The City has contracted with Union Station Homeless Services to provide street uteach, case management, and housing assistance te Alhambra residents ‘experiencing homeless. Amber Follett, the outreach case worker assigned to the City's Contract wil give a brief presentation tothe City Council regarding implementation of the contract Recommended Action: City Council receive and order filed this informational report presented this evening. CONSENT AGENDA. (Item Nos. 2-25) ‘Al tems Usted under the Consent Agenda re considered by the City Council to be routine and ‘wil be enacted by one motion unless a ctizen or Council member requests otherwise; in which ‘case, the item wil be removed for separate consideration, 2 AWARD OF CONTRACT: ALMANSOR PARK RESTROOM REHABILITATION PROJECT - F2M16-42, N2M16-186, C2M17-6, M2M17-13 ‘Staff requests thatthe City Council approve a contract with GEM Construction Inc. for the Almansor Park Restroom Rehabilitation Project.On January 12, 2017, the City Clerk publicly opened two bids received ranging from $158,550 to $172,038. Staff reviewed the bids and determined that the bid submitted by Aone Design Co. in the amount of $158,350 was not in compliance with the bid specications, therefore thelr bid was tlisqualfied, The bid from GEM Construction Inc. was found to bein full compliance with the bid specications; and, therefore isthe lowest responsive bid. GEM Construction has the necessary permits and licenses and has experiance doing similar projects. Recommended Action: City Council approve a contrac, subject to final language approval by the City Manager and City Attomey, by and between the Cty of Alhambra ‘nd GEM Construction Inc. fr the Almiansor Park Restroom Rehabilitation Project in an amount not to exceed $172,038; and, direct staf to undertake the steps necessary to finalize Councils actions. (M2N17-13) AWARD OF CONTRACT: ALMANSOR PLAYGROUND RUBBERIZED SURFACING PROJECT — F2M46-42, N2M16-187, C2M17-7, M2MA7-14 Staff requests that the City Counell award a contract to RLE. Schultz Construction, Inc. for the Amansor Playground Rubberized Surface Project. On January 26, 2017, the City Clerk received three bids for the Almansor Playground Rubberized Surfacing Project. The bids ranged from $85,600 to $126,500. The bid received by RE. Schultz Construction inc Is the lowest responsive bid, R.E. Schutz has the necessary permits {ang licenses and has experience doing similar projects. 24347Recommended Action: City Council award a contract, subject to final language approval by the City Manager and City Alamey, to RE. Schulte Construction Inc. in the final amount of $85,600 for the Almansor Playground Rubberized Surface Project: an, rect staf to fake the steps necessary to finalize Council's action. (W2MA7-14) 4. AWARD OF CONTRACT: EMERY PARK PLAYGROUND REPLACEMENT PROJECT = F2M16-42, N2N16-189, C2M17-8, MZM17-46 ‘Staff requests thatthe City Counci award a contract to RE. Schultz Construction, In. in the amount of $204,711 for the Emery Park Playground Replacement Project. On ‘Jansary 26, 2017, the City Clark received six bids for the Emery Park Playground Replacement Project. The bids ranged from $204,711 to $317,000. The bid received by RE, Schultz Consirucon Inc. is the lowest responsive bid. RIE. Schultz has the necessary parmits and licenses and has experience doing similar projects Recommended Action: City Council award a contract, subject to final language approval by the City Manager and City Attorney, to PLE. Schultz Constnction Ine, in the ‘amount of $204,711 for the Emery Park Playground Replacement Project; and, direct Staff fo take the steps necassary to finalize Counci's action. (M2M17-16) 5. AWARD OF CONTRACT: PROFESSIONAL ENGINEERING & DESIGN SERVICES FOR THE ALMANSOR PARK IMPROVEMENT PROJECT - F2M16-42, RFP2MI6-10, (C2M17-9, M2M17-18 Staff requests that the City Councl award a contract to Lost West Landscape ‘Architecture and Construction for professional engineering and design services to provide plane, specifications, and bid documentation forthe Almansor Park Improvement Project. On January 6, 2017, the City received three proposais forthe Alinansor Park Improvernent Project. The Cly's eansutant selection committee evaluated and ranked the responding consutants in accordance with the criteria stated in the request for proposal. Tne proposal received from Lost West Landscape Architecture and ‘Conetruction was ranked highest based on the evaluation ctitria stated in request for proposal Recommended Action: City Council award a contract, subject to final language approval by the Cily Manager and City Attomey, to Lost West Landscape Architecture {and Construction in the amount of $131,020 for professional engineering and design Services to provide plans, specifications, and bid documentation for the Almansor Park improvement Project and, direct staf! 10 take the steps necessary 10 fitalze Couns action. (M2M17-18) AWARD OF CONTRACT: ALHAMBRA PARK POOL REPLASTERING PROJECT ~ F2M46-49, N2M46-167, C2M17-10, M2N17-19, Staff requests thatthe Cty Counell approve a contract wth Condor Ine. forthe Anambra Park Pool Re-plastering Project.'On November 14, 2016 City Councl, authorized distribution of Notice Inviing Bids for the Alhambra Park Pool Re-plastering Project. No bids were received by the City Clerk by the advertised dale and time. In accordance 4 2437With Article XIX, Section 125 of the City Charter, staff negotiated with re-plastering Contractors to obtain the proposals to complete the project. The most complete and Ccompotve proposal was submited by Condor Inc. Staff has reviewed thelr proposal ‘and found ito be in ful compliance and conformance with the project speciicatons. Recommended Action: City Council approve a contract, eubject to final language approval by the City Manager and City Attorney, by and between the Gly of Alhambra ‘and Condor Ine. for the Alnanibra Park Pool Replastering Project in an amount not to ‘exc2ed $199,400; and, direct staf to undertake the steps necessary fo finalize Counc!'s actions, (M2M17-18) 7. ACCEPT DONATION: ALHAMBRA PUBLIC LIBRARY FOUNDATION ~ F2M17-12, ‘w2Mi7-20, ‘Staff requests that the City Council accept a donation of $19,000 from the Alhambra Public Library Foundation to continue thei support of the Library’ services by funding a number of library programs for children, teens and aduits, National Library Week, and the Summer Reading Program. Recommended Action: City Council accept with graltude the gift of $19,000 from the Alhambra Public Library Foundation; instruct the Director of Finance to amend the Library's budgets accordingly, and, direct the Cty Clerk to send a copy ofthe resolution ‘accepting the donation to the Alhambra Public Library Foundation, (M2M17-20) ACCEPT GRANT: SOUTHERN CALIFORNIA EDISON GRANT FROM THE ‘ALHAMBRA PUBLIC LIBRARY FOUNDATION - F2M17-18, M2M17-21 Staff requests that the City Couneil accept a $15,000 grant from the Alhambra Public Library, The Alhambra Public Library Foundation applied for, and recelved, a $15,000 ‘grant from Southern California Elson for the Library's Middle Grade Make's program \which ie a weekly after-school program dedicated to students ages 7-12. Attendees of the program focus on STEAM (Science, Technology, Engineering, Art, and Math) activities Recommended Action: - City Council accept a grant in the amount of $16,000 from the Alhambra Public Library Foundation; and, instruct the Director of Finance to allocate the funds to the SCE/M.G.M, Grant account. (M2M17-24) 9. ACCEPT DONATIONS: PRIVATE CONTRIBUTIONS ON BEHALF OF THE SENIOR ‘SERVICES DIVISION ~ F2617-12, M2N17-22 Staff requests thatthe City Council accept wth gratitude the donations totaling $6,812 to Underwrte the Senlor Services Division special events held at the Joslyn Adult Recreation Center during the 2018-2017 fiscal year. The benefactors include Carlos ‘Arcos and the Herald Christian Health Center who each contributed $1,000; the ‘Bucdhist Tau Chi Medical Center, Barkers Life, Healthcare Partners, and the Asian Pacific Dance Glu, who each donated $500; AGA Inc. donated $200, and many other ‘supporters donated $100. The donations wil go to support of the Joslyn Adult 5 A34710, 11. 12 Recreation Center special event programs which include, but are not limited to: senior dances, health expos, arts and craft projects, and volunteer recognition programs. Recommended Action: City Council accept with gratitude the donations totaling {96.612 into account 101.60:467%0; and, instruct the Finance Director to allocate $6,212 ofthese funds to account 101, 60.64710.68310 to undermite the Senior Services Division special events held at the Joslyn Adult Recreation Center during the 2016-2017 fiscal year. (M2M17-22) AWARD OF CONTRACT: HUD SIDEWALK AND ADA RAMP PROJECT N2M16-190, (CaMt7-11, F2M16-51, MAM17-23, ‘Staff requests that the City Counell award a contract to Kalban Ine. for the HUD Sidewalk and ADA Ramp Project. On Februaty 2, 2017 the City Clerk received 19 bids for the HUD Sidewalk and ADA Ramp Project. The bids ranged from $785,116.40 to '$1:236,948,80. The bid received from Kalban Inc. in the amount of $785,116 40 is the lowest responsible bid, Kalban Inc. has the necessary licenses, permits and has done similar projects ofthis type for other local jurisdictions Recommended Action: City Council award a contract, subject {0 final language approval by the City Manager and City Attomey, to Kaban Inc, in an amount of §$788,116.40 for the HUD Sidewalk and ADA Ramp Project, and, direct staff to undertake the sleps necessary to finalize Council's action. (M2M17-23) AWARD OF CONTRACT: PURCHASE OF A SIGN TRUCK FOR THE PAINT & SIGN DIVISION - F2M16-6A, N21l16-182, C2M17-12, M2M17-24 ‘Staff requests that the City Council award a contract to Wondries Fleet Group for the purchase of a Sign Truck for the Paint & Sign Division. On December 1, 2018 the City Clerk received two bids for the purchase of a Sign Truck for the Paint & Sign Division ‘The bids ranged from $102,264.51 to $115,516.17. The bid received from Wondries Fleet Grouip isthe lowest responsible bid and staff has found I to be in full compliance and conformance with the bid specifications. Recommencled Action; City Counell award a contract, subject to final language approval by the City Manager and City Attomey, to Wendries Fleet Group in an amount of $102,264.51 for the purchase of @ Sign Truck forthe Paint & Sign Division; direct the Director of Finance to appraptate $12.284,51 from the Equipmant Fund: and, cect stat to undertake the steps naceseary to finalize Councl's action. (M2M17-24) AWARD OF CONTRACT: STREET LIGHT CONVERSION PROJECT — F2u416-52, NaM16-191, C2M17-13, M2N17-25, Staff requests thatthe City Council award a contract to Intemational Line Builders Inc. for the Stret Light Conversion Project, On January 19, 2017 the City Clerk received and ‘opened eleven bids. The bids ranged from $671,388.71 to $1,931,921.00. After reviewing the eleven bids and conducting the bids tabulations, it was determined that 6 a73 4 International Live Bullders, In. miscalculated ther bi, The bid is $807.75 loss the bid ‘amount. International Line Bulders has agreed tothe corrected amount of $670,780.96 International Line Builders Is the lowest responsible bid and has the necessary licenses, permits and has done similar projects ofthis type for other local juricictons, Recommended Action: City Coun! award a contract, subject to final language approval by the Gity Manager and City Attomey, to Intemational Line Bulders Inc. nan ‘amount of $670,760.96 for the Street Light Conversion Project; direct the Director of Finance to appropriate $222,300.96 fran Ure Lamiscapiny vad Ligiving Maintenance Fund, and, direct staff to undertake the steps necessary to finalize Counells action (M2Mit7-25) NOTICE OF COMPLETION: WELL NO. 11 REPAIR AND REHABILITATION PROJECT — F2M1-50, C2M16-14, MAM17-26 ‘Staff recommends thatthe Clty Counell approve a Notice of Completion forthe Well No. 111 Repair and Rehabiltation Project. This project has been inspected by staff and all work has been completed in accordance wih the City requirements and spectications ‘As such, it would be appropriate forthe City Couneil to accept this project as complete and insttuet that the Notice of Completion be filed with the County of Los Angeles Recorder’ Office Recommended Action: City Council City Council aocept as complete the work of ‘General Pump Company for the Wel No. 11 Repair and Rehabilitation Project (Contract No. C2M16-14) in the amount of $82,103.77; direct the Cily Clerk to fle a Notice of Completion with the County of Los Angeles for recordation; instruct the Director of Finance to release the 5% retention 35 days from the date of recordation if no liens are filed, and, direct staff to undertake the steps necessary to finalize Counci's action miar7-26) AWARD OF CONTRACT: DEVELOPMENT OF CONCEPTS FOR STORMWATER PROJECTS TO COMPLY WITH STATE REGULATORY REQUIREMENTS ~ F2417- 22, C2M17-14, M2M17-27 ‘Staff requeste that the City Council award a contract to Paradigm Environmental for ‘evelopment of concept designs for storm water projects, The Regional Water Quality Control Board's MS4 Permit became effective on December 28, 2012 and requires the County of Loe Angolae, Los Angalae County Flood Contal District and a of BB clies within the County to comply with the prescribed elements of the MIS4 Permit The MS4 Permit includes effluent lmitations for Total Maximum Daily Loads (TMDL) in the Los ‘Angeles River Watershed with aggressive compliance schedules to achieve them. The City is subject fo extensive requirements to improve storm water quality which include evelopment of storm water projecls, Developed concepts for storm water projects wil support the City with pursuing grant funding and provide clear projects to be implemented when funds become available through various programs. Recommencied Action: City Council award a contrac, subject to final language approval by the Cily Manager and City Attorney, to Paradigm Environmental in the 7 ast716. 1”. ‘amount not to exceed $92,500 for development of concept designs for storm water projects; and direct staf to undertake the steps necessary to finalize Counei's action. (w2Mt7-27) NOTICE INVITING BIDS: PURCHASE OF HANDGUNS FOR THE POLICE DEPARTMENT —F2M17-6A, N2MA7-13 ‘Salt requests thal the Cy Council authorize staff to solic bids for the purchase of handguns for use by the Police Deparment. A recent assessment of the Department's ‘equipment reeulted in the recommendation to replace the handguns forthe swom police officers. The Department's Range masters have reviewed the various options to replace the current inventory of 110 handguns and holsters and have prepared bid specifications based on this assessment Recommencied Action: City Council authorize staff to soit bids forthe purchase ‘of handguns for use by the Police Department with bids due no later than 10:30 am. on March 9, 2017 In the office of the City Clerk and publicly opened at 11:00 a.m. that same day, and, drect staf to undertake the steps necessary to finalize Council's action ONE-TIME APPROPRATION OF FUNDS FOR FIRE DEPARTMENT INFRASTRUCTURE IMPROVEMENTS FOR FIRE STATIONS 71, 72, 73, AND 74 F2M6-17, M2N17-29 Staff requests that the Cty Council approve a one-time appropriation of funds in the ‘amount of $300,000 for the expenses associated with the infrastructure improvements {or Fire Stations 71, 72, 73, and 74. The appropriated funds will be used towards necessary infrastructure improvements for the following projects: a kitchen remodel, bolle and chiller replacement at Station 71; the replacement of both front doors and fencing upgrade for security reasons at Siation 72; an electical panel upgrade and replacement, installation of signage, exterior painting of station, an asphalt re-seaiing for the parking jot, and a replacement of the skylight and all ighs inthe locker room and bathrooms at Station 73, and, a kitchen remedlel and exterior painting of the station at Station 74 Recommended Action: City Council approve a one-ime appropriation of funds in the amount of $300,000 for a newly crested Fire Department Capital Improvement Project for the expenses associated with the infeastructure improvements for Fire Stations 74, 72, 73, and 74: and, direc staff to undertake the steps necassary to finalize the Couns actions. (M2M7-29) ‘ONE-TIME APPROPRIATION OF FUNDS FOR DISPOSABLE MEDICAL SUPPLIES FOR THE FIRE DEPARTMENT — F2616-17, M2M17-30 Staff requests that Cty Council approve a one-time appropriation of funds inthe amount ‘of $30,000 to the Suppression and Paramedic Account to continue to cover expenses associated with ongoing disposable medical supply purchases. Due to unforeseen increase of medical responses and the necessity of supplies, is necessary at this time 8 2as4716, 19, 20. to request approval of an amendment to increase the account by $30,000 and ‘appropriate the funds to the fe Assit Purchase Order to continue to cover expenses associated with necessary ongoing purchases. Recommended Action: City Council approve a one-time appropriation of funds in the amount of $30,000 to reflect a not to exceed amount of $105,000, to the ‘Suppression and Paramedic Account to continue fo cover expenses associated with ‘ongoing disposable medical supply purchases; amend Purcnase Order No. 17-00119 between the Cy of Alambra an Life Assists, for at aduivural aru uf $90,000, to Feflect a not fo exceed amount of $75,000, and, direct staff to undertake the steps necessary to finalize Councils action. (M2Mt7-30) APPROPRIATION OF FUNDS FROM THE FEDERAL ASSET FORFEITURE FUND, SUPPLEMENTAL LAW ENFORCEMENT SERVICES FUND & STATE ASSET FORFEITURE FUND — F2616-17, F2MS-112, F2M43.37, M2M17-34 Staff requests thatthe City Council approve the appropriation of funds totaling $38,000 from the Supplemental Law Enforooment Services Fund, Federal Asset Forfeiture Fund land Slate Asset Forfeiture Fund to be used towards special assignment overtime and ‘operations and equipment for patrol vehicles. Recommended Action: City Counell appropriate funds totaling $38,000 from the Supplemental Law Enforcement Services Fund, Federal Asset Forfeiture Fund and State Asset Forfelture Fund to be used towards special assignment overtime and ‘operations and equipment for patrol vehicles as outlined in the Chief of Police's report ated February 13, 2017; and, direct staff to undertake the steps necessary to finalize Councis action. (M2M17:31) BARBARA A, MESSINA: APPROVE LEAVE OF ABSENCE - F92.27, M2M17-17 ‘Sec. 12 of the Alhambra City Charter provises in pertinent part that an “elective office becomes vacant... if a member of the counal.. fais to allend the meetings of the council. . of which he oF she is a member for alike period (ie., 30 consecutive days), without being excused therefrom by the counci.” Mrs. Messina was not able to attend this evening's Council meeting a8 Well as the January 9, 2017 meeting and the January 23, 2017 meeting for mecical reasons. Rocommonded Action: City Counc excuse Counclimember Messina fom this ‘evening's regular meeting of the Alhambra City Council and the February 27, 2017 City Counc meeting, necessary, as well as the January 8, 2017 reguiar meeting of the ‘Alhambra City Councl and the January 23, 2017 regular meeting of the Alhambra City Council (M2M47-17), FINAL TRACT MAP NO. 74048 - F2M17-14, M2M17-16 ‘Tentative Tract Map No, 74048 was approved by the Planning Commission on March 7, 2016. The Map was far a Reversion to Acreage to remove existing lat lines and combing 8 2s72, four parcels a8 a single lotto accommodate a 20,800 square foot commercial center on {an approximate land area of 2.3 acres located Inthe Commercial Planned Development zone at 2300 West Commonwealth Avenue, The project is currently under construction All condtions. of approval of the Tentative Tract Map have been met including the ‘municipal restrictions, reviewed and approved by the City Allorney and staff. The City Engineer has signed’ the Final Tract Map and recommended recordation ofthe same. Coneequently, approval and recordation of tis map is now appropriate. Staff requests thatthe City Councl approve Final Tract Map No. 74048 at 2300 West Commonwealth Aver. Recommended Action: City Counc adopt Minute Order No. M2M17-16 as follows: RESOLVED by the Alhambra City Council as follows: SECTION ONE: Based upon the recommendation of the Director of Development Services in her report dated February 13, 2017, this Council hereby finds and determines that the herein below described project will not violate any of the provisions of Sections 66473.5, 86474, 66474.1 and 198474.6 of the Subdivision Map Act of the State of California relating to findings for approval SECTION TWO: This Council hereby approves Final Tract Map No 74048 for a Reversion to Acreage to remove existing lot tines and combine four parcels as a single lt to accommodate 2 20,800 square foot commercial canter on an approximate land area of 2.9 acres located in the Commercial Planned Development zone ‘at 2300 West Commonwealth Avenue and authorizes the City Clerk to endorse on the ‘ace of the map the certificate which embodes the approval of said map. ACCEPT GRANT: BOARD OF STATE AND COMMUNITY CORRECTIONS (B.S.¢.c) FOR THE POLICE DEPARTMENT ~ F2M17-18, M2M17-28, ‘The Police Department applied for a grant with the B.S.C.C, to provide Gang Resistance Education and Training (GREAT. and to expand our existing mental evakiation team program. The grant will provide training centered on {gang and violence prevention that bulls trust between law enforcement and ‘communty members. The funding will cover training for two adaitional officers to be carted to teach gang resistance education and the funding will also cover training and administrative costs associated with the classes, This grant wil also alow tha Police Dapartment ta expand the mental evakiation program by adding {wo officers to work together as 2 mental evaluation team to cover evenings and weekends, This funding wil staff overtime personnel to address the increasing tend of calls for service with persons suffering a mental healt criss. Recommended Action: City Couneil authorize acceptance of grant funds from the Board of State and Communty Corrections (B.5.C.C,) inthe amount of {$100,000 for the purpose of taining and overtime costs, authorize the Chief of Poice to enter into andlor sign any necessary agreement accepting grant funds for the below purposes, and direct staf to undertake the steps necessary to finalize the Councls action. (MaMA7-28) 10 24372. 2a, 28. 25, APPROVE RELEASE OF SEWER MAINTENANCE COVENANT: 17 SOUTH MONTEREY STREET — F2Mt4.26, M2M17-32 Staff requesis that the City Council approve the release of the Sewer Maintenance Covenant for the Shea Project with regard to the City omned parking lot at 17'S, Monterey Streat. On November 28, 2016, the Successor ‘Agency to the Alnambra Redevelopment Agency approved a purchase and sale ‘agreement forsale of certain properties, including a surface parking lt at 17 S. Manterey Steel which Is cuntenly In escrow. A ttle report forthe property ha identified thatthe property is listed as one of the parcels subject to @ covenant for maintenance of a sewer ine located within the Alhambra place retall project. As the property at 17 S. Monterey is not ovmed by the owner ofthe Alhambra Place project, that property shoud not have been included in the maintenance tovenant, Accordingly, the buyer and title company inthe sale transaction for 17 'S, Monterey have requested that a release of the covenant with respect to 17 S. Monterey be executed by the Cty Recommended Action: City Council approve the release of the Sewer Maintenance Covenant for the Shea Project with regard to the Cily owned parking lt at 17 S. Monterey Steet. (M2M17-32) MINUTES Recommended Action: ily Counc! review and approve as submitted the Minutes of the January 23, 2017 regular meeting ofthe Alhambra City Council PERSONNEL ACTIONS - F2M17-2 Recommended Action: City Council rally the actions ofthe City Manager set forth in that certain Personnel Actions document dated February 13, 2017 showing the various appointments, classifications, salary changes, etc, since the last City Council meeting DEMANDS - F2M17-4 Recommended Action: ity Council approve as. submitted Final Check List (179006 thru 180116 In the amount of $440,523.92 for tha paid eavling January 19, 2017, Schedule of Wire Transfers in the amount of $361,051.52 for the week ending ‘January 9, 2017; Final Check List (1801 17 thru 180266) in the amount of $838,506.04 for the period ending January 25, 2017; Final Check List (180270 thru 180377) inthe ‘amount of $43,445.20 for the period ending February 2, 2047; Final Check List (180378 thru 180587) in the amount of $984,069 61 forthe period ending February 2, 2017, and Schedule of Wire Transfers in the amount of $1,842,138.44 for the week encing January 20, 2017, and $8,094,019 88 for the week ending January 27, 2017 2Ag47ORAL COMMUNICATIONS (TIME LIMITATION . § MINUTES) Citizens wishing to address the Council on any matter which is within the subject matter juriscition of the City Counell not aa the Agenda may do so at this time. Please state your hhame and address cearly forthe record Please nole that while the City Councl values your comments, pursuant to the Brown Act, the City Gounel cannot take action unless the matter appears as an item on a forthcoming agenda, COUNCIL COMMUNICATIONS (ANNOUNCEMENTS & FUTURE AGENDA ITEMS) F2N17-7 Each Councilmember at his d'scretion may address the Council and public on matters of general information and/or concem, including announcements and future agenda items ADJOURNMENT: The next regularly scheduled meeting ofthe Alhambra City Council wll be held on Monday, February 27, 2017 at 5:30 pm, in the Alhambra City Hall Council Chambers, 111 South First Street, Alhambra, California NOTICE ‘Agenda Items: Copies ofthe staff reports or other written documentation relating fo the items listed on this agenda are on file with the Cty Clerk in Alhambra City Hall, located at 111 South First Street. Alhambra, Califomia, and are available for inspection during regular office hours, Monday through Friday fram 8:00 a.m. 05:00 p.m Broadcast of Meeting: The regulat meatings of the Alhambra City Council are recorded and are broadcast on Charter Channels 3 and 182 at 7:20 p.m. on the Thursdays and Mondays folowing the meating. Recordings are also available for viewing by the pubic on the Cy of ‘Alambra’s. website, at the Alhambra Public Library and, upon appointment, in. the Administrative Services Department Americans with Disabilities Act: If you require special assistance to participate in any City meeting (including assisted listening devices), please contact the City Clerk's Office (628) 570: ‘5080, Notification of al least 72 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibilty to this meeting LAUREN MYLES, CMC CITY CLERK 2as7Item No. NO STAFF REPORTtom No. ea “ROENDA REPORT ‘bi crrvwanacer arprovar: —_\\, ate: February 19,2047 To: Honorable Mayr and Members fhe Cy Cone SUBMITTED BY: Martin Ray, Deputy city Manager/Director of Community Services sim Venegas, Beputy Director of Community Services, SUBJECT: AWARD OF CONTRACT - ALMANSOR PARK RESTROOM REHABILITATION PROJECT RECOMMENDATION: Itis recommended thatthe Cty Council approve a contract, subject to final language approval by the City Manager and City Attorney, by and between the City of Alhambra and GEM Construction Inc. forthe Almansor Park Restroom Rehsbiltation Projectin an amountnot to exceed $172,039.00, and, cect staff to undertake the steps necessary to finalize Counci’s actions. FACTS 1. OnDecember 12, 2016 the City Counc! approved distribution of Notice Inviting Bids N2M16-186 for the Aimansor Park Restroom Rehabilitation Project 2. On January 12, 2017, the City Clerk publicly opened all bids received in the Cily Council ‘Chambers, announced the bidder and the bid amount 3. The two bids received were from GEM Construction Inc. in the amount of $172,089.00, and ‘Aone Design Co. in the amount of $18,360.00 4, ‘Staff reviewed the bids and determined that the bid submitted by Aone Design Co. was not in compliance vith the bid specifications, therefore their bid was disqualified. The second bidder ‘GEM Construction Inc. was found tobe in full compliance with the bid specifications, 5. Thebid received by GEM Construction Inc.s the lowest responsive bid. GEM Construction has. the necessary permits and icenses and has experience doing similar projects. FINANCIAL ANALYSIS: Funding for this project has been made available through CDBG in account number 251.12 1252.91618. ATTACHMENTS: NoneHorn No. (ssi CITY OF ALHAMBRA rel "AGENDA REPORT ibe ‘CITY MANAGER APPROVAL: Mn, DATE: February 13,2017 To: Honorable Mayor and Members of the Cty Gounl Me Matin Ray, Paply Cty Manager | Community Services Director ‘Michael Macias, Deputy Director of Community Services SURMITTED ‘SUBJECT: AWARD OF CONTRACT ~ ALMANSOR PLAYGROUND RUBBERIZED ‘SURFACING PROJECT RECOMMENDATION: Itis recommended thatthe City Counc award a contract to R.E. Schultz Construction, Inc. subject tothe final language spproved by the City Manager and City Attorney, inthe amount of $85,600.00 for the Almansor Playground Rubberized Surface Project, and direct staff to take the steps necessary to finalize Council's action. BACKGROUND: 41. On December 12,2016, the City Council approved the distribution ofa Notice Inviting Bids for the Aimansor Playground Rubberized Surfacing Project N2MI6-187. 2. On Thursday, January 26, 2017, the Cty Clerk received three (9) bids for the Almansor Playground Rubberized Surfacing Project. The bids ranged from $85,600 .00to $126,500 00. 3, Thebid received by R.E. Schutz Construction Inc. is the lowest responsive bid, RE, Schutz has the necessary permits and licenses and has experience doing similar projects FINANCIAL ANALYSIS: Funding fortis project has been made avaliable through CDBG in fiscal year 2016/17 251.12 1252.91618 ATTACHMENTS: None accountttom wo. 4 CITY OF ALHAMBRA Bt "AGENDA REPORT CITY MANAGER APPROVAL: DATE: February 13, 2017 To: Honorable Mayor and Memivers ofthe City Council Za SUBMITTED RY: Martin Raf rputy City Manager! Community Sarvions Mictoe Michael Macias, Deputy Director of Community Services SUBJECT: AWARD OF CONTRACT -EMERY PARK PLAYGROUND REPLACEMENT. PROJECT RECOMMENDATION: Itis recommended thatthe City Council award a contractto RE, Schultz Construction, Inc. subjectto the final language approved bythe City Manager and City Attomey, inthe amount of $204,711.00 for the Emery Park Playground Replacement Project, and direct staf to take the steps necessary to finalize Counci’s action, BACKGROUND: 1. OnDecember 12,2016, the Cty Council approved the distribution ofa Notice Inviting Bids for the Emery Park Playground Replacement Project N2M16-188, 2. On Thursday, January 28, 2017, the Cty Clerk received six (6) bids for the Emery Park Playground Replacement Project. The bids ranged from $204,711.00 to $317,000.00. 3, The bid received by R.E. Schultz Construction Inc. i the lowest responsive bid. RE. Schultz has the necessary permits and licenses and has experience doing similar project, FINANCIAL ANALYSIS: Funding for this project has been made available through CDBG in fiscal year 2018/17 in account 251.12. 125291619, ATTACHMENTS: NoneCITY OF ALHAMBRA Cee "AGENDA REPORT CITY MANAGER APPROVAL: wi" DATE: February 13, 2017 To: Honorable Mayor and Members ofthe Cy Council SUBMITTED BY: Martin Raf'Copuy City Manager / Community Services Dizector SUBJECT: AWARD OF CONTRACT ~ DESIGN OF THE ALMANSOR PARK IMPROVEMENT PROJECT RECOMMENDATION: Itis recommended that the City Couneil award a contract to Lost West Landscape Architecture and. Construction, subject tothe fina language approved by the Cty Manager and City Attorney, in the amount of $131,020.00 for professional engineering and design services to provide plans, ‘specifications, and bid documentation for the Almansor Park Improvement Project, and divctstaffto take the steps necessary to finalize Councils action. FACTS: 41. OnDecember 12,2016, the City Council approved the lstibution of aRequest for Proposals {or the Almansor Park Improvement Project RFP2M16-10. 2. On Thursday, January 6, 2017, the City received three (3) proposals fr the Almansor Park Improvement Project. 3. The City’s consultant selection committee evaluated and ranked the responding consultants In-aceotdance with the criteria stated in the request for proposal ‘4. The proposal received from Lost West Landscape Architecture and Construction vas ranked highest based on the evaluation criteria stated in the request for proposal INANCIAL ANALYSIS: Funding for this project has been made available through CDBG in fiscal year 2016/17 in account 251.12.1252.91620, ATTACHMENTS: Nonettom Wo. 6. CITY OF ALHAMBRA "AGENDA REPORT CITY MANAGER APPROVAL: WA DATE: Februsry 13, 2017 To: Honorable Mayor and Members ofthe Cy Council URMITTED RY: arin R&y( apy ely ManageeMirnctor of Cammuity Senvicas sim Venegas, Deputy Director of Community Services. SUBJEC’ AWARD OF CONTRACT ~ ALHAMBRA PARK POOL REPLASTERING PROJECT RECOMMENDATION: Itis recommenced thatthe City Council approve a contract, subject to final language approval bythe City Manager and City Attomey, by and between the Ciy of Alhambra and Condor Inc. for the ‘Alhambra Park Pool Replastering Project in an amount not to exceed $189,400.00 and, cect staf to undertake the steps necessary to finalize Counci's actions. acts 41. On November 14, 2016 City Council, authorized distribution of Notice Inviting Bids N2M 16-167 for the Alhambra Park Pool Replastering Project. 2, December 22, 2016 was the date tha bs were due; however, no bids were received by the Cty Clerk by the advertised date and time, In accordance wth Aricle XIX, Section 135 of the City, Charter staff negotiated with replastering contractors to obtain the proposals to complete the Project. 3. The most complete and compettve proposal was submitted by Condor In. in the amount of $199,400.00. 4, Staffhas reviewed ther proposal and found ito be in full compliance and conformance with the project specications EINANGY 8: Funding for this project is available in the 2016/17 Capital Outlay Fund in account 310,60 6190.91604, Stats requesting te Finance Department transter $210, 000,00 ror account '310,60.6130.91604 to account 310,60.6130.91627 for this projec. ATTACHMENTS: NoneItem No._F. CITY OF ALHAMBRA. AGENDA REPORT CONSENT CALENDAR CITY MANAGER APPROVAI Vv W\ DATE: February 13, 2017 1 Honorable Mayor and Members of the City Coun SUBMITTED BY: Carmen Hernandez, Library Director SUBJECT: ACCEPTANCE OF ALHAMBRA PUBLIC LIBRARY FOUNDATION DONATION TO THE ALHAMBRA CIVIC CENTER LIBRARY RECOMMENDATION: Itis recommended thatthe City Couneil accept the gift of $19,000.00 from the Alhambra Public Library Foundation, instruct the City Clerk to present a certified copy of the resolution to the Alhambra Public Library Foundation, and instruct the Finance Director to amend the Library's budgets accordingly. BACKGROUND: For many years, che Alhambra Public Library Foundation has provided financial support for the Library’s programs, services, staff development and collections ‘The Alhambra Public Library Foundation voted to continue thei support of library services by voting to fund a number of library programs for Children, Teens, Adults, National Library Week, and Summer Reading Program, ‘These programs will be presented by the Library infiseal year 16/17. FINANCIAL ANALYSIS: ‘The fiscal impact of this donation is an increase of $19,000.00 in the Library's revenue account (101.50.46731) and $19,000.00 in expenditures from the following Library accounts: '$2,750,00 in (101,50.5010,62510) Special Departmental Services and {$16,250.00 in (101.50.5010.641 10) Special Departmental Supplies. ‘The funds donated tothe Alhambra Civie Center Library by the Allambra Public Library Foundation will be used to suppor library services and programs.tem no,_B. Ss CITY OF ALHAMBRA. “Nlhatbra AGENDA REPORT CONSENT CALENDAR CITY MANAGER APPROVAL: DATE: February 13,2017 Honorable Mayor and Memes ofthe ity Cou SUBMITTED BY: Comen Hemande, Libary Dic SUBJECT: ACCEPTANCE OF SOUTHERN CALIFORNIA EDISON GRANT FROM THE ALHAMBRA PUBLIC LIBRARY FOUNDATION RECOMMENDATION: Wis recommended that the City Council accept the $15,000.00 grant ftom the Alhambra Public Library Foundation and instruct te finance department to allocate the funds tothe SCE/M.G.M Grant account, BACKGROUND: ‘The Alhambra Public Library Foundation applied for and received « $15,000 grant from, Southern California Faison forthe Library's Middle Grade Makers program. The purpose ofthe grant isto further develop our newly ereated Middle Grade Maker program which isa weekly afterschool program dedicated to those students ages 7-12. Attendees of the program focus on STEAM (Science, Technology, Engineering, Art, Math) activities with program topes such asthe science of slime, DIY erazy putty, 3-D snowflake crafts and more. ‘The goal ofthe program isto offer more advanced STEAM programming for the middle grade students andthe grant would be used to expand the program fo include a coding elub, an app development course and more Funds provided by the grant willbe used to purchase laptops and software for coding and app development, performers and programs for Teen Tech Week, supplies for the Middle Grade Maker program and books forthe library collection on the topics of robotics and engineering. FINANCIAL ANALYSIS ‘The fiscal impact ofthis grant is an increase of $15,000.00 in the Library's revenue account (101.50. 46731) and $15,000.00 in expenditures from the following account (101.50.5010.99117) SCE/M.GM GrantttemNo._7. CITY OF ALHAMBRA "AGENDA REPORT CITY MANAGER APPROVAL: DATE: February 13, 2017 To: Honorable Mayor and Members ofthe City Council SUBMITTED BY: Martin Ray, Assistant Cty Manager/Director of Community Services sim Venegas, Deputy Directar af Community Services ‘SUBJECT: ACCEPT PRIVATE CONTRIBUTIONS ON BEHALF OF THE SENIOR SERVICES DIVISION IN THE AMOUNT OF $6,612.00 RECOMMENDATION: Staff recommends thatthe Cty Councll accept with gratitude the donations totaling $6,612.00 into ‘account 107.60.46710, and instruct the Finance Director ta allocate $6,212.00 ofthese funds to ‘account 101,60,6610.68310 to underwrite the Senior Services special events held atthe Josiyn ‘Adult Recreation Center during the 2016-2017 fiscal year. BACKGROUND: |. The Senior Services Division is responsible for acquiring $400 00 in private contibutions for fiscal year 2016-2017. The year to date contributions received by the Division is $6,612.00 ‘These contributions exceed the projected revenue by $8,212.00. 2. Our benefactors include Carlos Arcos and the Herald Christan Health Center who each Contbuted $1,000; The Buddhist Tzu Chi Medical Center, Bankers Life, Healthcare Partners, and the Asian Pacific Dance Club, who each donated $500; AGA Inc. donated '$200; and many other supporters donated $100, 3. It is our benefactors’ specific wish that these funds support the senior community by Underwriting the acvtis and programs held atthe Josiyn Adult Recreation Center 4, The spacial event programs supported by donated funds are held throughout the year. The programs include, but arenet limited to: senior dances, health expos, arts and craft projects and Volunteer recognition programs, 5. FINANGIAL ANALYSIS: “The fiscal impact ofthe donations increases the Senior Services Special Event revenue account 4101.60.44311 by $6,612.00. Staffs requesting that $6,212.00 of donations colected be allocated to Special Event account 10/,60,6410.66310 ATTACHMENTS: Nonetom No. CITY OF ALHAMBRA Bem "AGENDA REPORT CITY MANAGER APPROVAL: wey batt 2n3R017 To: Honorable Mayor and Members ofthe Cty Council SURMETTED Any Chae, Dey Cy agit of Pe Wk SUBJECT ‘Award of Contract HUD Sidewalk and ADA Ramp Project RECOMMENDATION: To request thatthe ity Council award a contract to Kalban In. subjectto final language approval by the City Manager and ity Attorney, in an amount of $785,116.40 for the HUD Sidewalk and ADA Ramp Project, and direct staf to undertake the steps necessary fo finalize Counci's action BACKGROUND: (On December 12, 2016, the City Council approved the strbution of Notice Inviting Bids N2M16- 180 (NIB) HUD Sidewalk and ADA Ramp Project. (On Thursday, February 2, 2017 the City Clerk received 13 bids forthe HUD Sidewalk end ADA Ramp Project. The bids ranged from $785,116.40 to $1,236,948.80. ‘The bid received from Kalban Inc, in the amount of $785,116.40 isthe lowest responsible bid Kalban Inc, has the necessary icenses, permits and has done similer projects ofthis type for other local jurisdictions, f ANALYS! Funcing for ths projects avaliable in FY 2016-2017 Account Number #251, 12,1252,01823 (HUD). ATTACHMENTS: Nonetom No, _l CITY OF ALHAMBRA eran "AGENDA REPORT CITY MANAGER APPROVAL: ae Dare: 2ygn017 To: Honorable Mayor and Members ofthe Cty Counel SUBMITTED BY: Mary Chaves, Deputy Cty Managerial of Pubic Werks ‘SUBJECT: ‘Award of Contract ~ Purchase of a Sign Truck for the Paint & Sign Division RECOMMENDATION: ‘Torequest thatthe Cty Counc award a contract to Wondries Fleet Group, subject inal language ‘approval by the City Manager and City ttomey, in an amount of $102,284.51 forthe purchase of a ‘Sign Truck fo the Paint & Sign Division; direct the Finance Director to appropriate $12,284.51 from the Equipment Fund, and direct staf to undertake the steps necessary to finalze Counci’s action, BACKGROUND: ‘On October 24, 2016, the City Couneil approved the distribution of Notice nvting Bids N2M 16-152 (NIB) Purchase of a Sign Truck for the Paint & Sign Division ‘On Thursday, December 1, 2016 the City Clerk received two bids forthe purchase of Sign Truck {or the Paint & Sign Division, The bids ranged from $102,284.51 to $115,516.17 ‘The bid received from Wondiies Fleet Group, in the amount of $102,284.51 is the lowest responsible bid, Staff has reviewed the bid from Wondries Flest Group, found iti in full eompliance and conformance withthe bid specrfications. INANCIAL ANALYSIS: Funding for this purchase was budgeted in account #507 70.7110,91614 inthe amount of $90,000. twill be necessary to sppropriate an additional $12,284 51 forthe purchase from the Equipment Fund balance. ATTACHMENTS: Nonetom No._12 CITY OF ALHAMBRA an "AGENDA REPORT Allain, CITY MANAGER APPROVAL: ¥ \ DATE: 211372017 To: Honorable Mayor and Members ofthe Cty Council AUIRMATEED Any hater Pty Cy Maegercer te Wn 1) suasee ‘Award of Contract ~ Street Light Conversion Project for New Avenut Goranlo Drive, Azalea Drive, Granada Avenue, Cordova Street, Hidalgo ‘Avenue, Almansor Street, Adams Avenue and Shorb Street RECOMMENDATION: ‘To request that the Cty Council award a contract Intemational Line Builders Ine, subject to final language approval by the City Manager and City Atfomey, in an amount of $670,780.96 for the Streot Light Conversion Project; direct the Finance Director to appropriate $222,300.96 from the Landscaping and Lighting Mainlonance Fund, and direct aff to undertake the stops necessary to finalze Counci’s action, BACKGROUND: On December 13, 2016, the City Council approved the distribution of Notice Inviting Bids N2M16- 4191(NIB) Street Light Conversion Project for New Avenue, Geranio Drive, Azalea Drive, Granada ‘Avenue, Cordova Street, Hidalgo Avenue, Almansor Stest, Adams Avenue and Shorb Street, (On Thursday, January 19, 2017 the City Clerk received and opened eleven bids. The bids ranged ‘rom $671,388.71 to $1,381,921.00. ‘Aftor reviewing the eleven bids and conclcting @ bid tabulation, itwas determined that Intemational Line Builders, In., miscalculated their bid. The bid is $607.75 less than the bid amount. International Line Builders has agreed tothe corrected amount of $670,780.96 The bid received from International Line Builders, in the amount of $870,780.96 is the lowest responsible bid. International Line Builders has the necessary icenses, permits and has done similar projects ofthis type for other local jurisdictions. INANGIAL ANALYSIS: Funding for tis project was budgeted in Account Number #241,70.7631,91511 in the amount of $500,000.00. Staff has spent $21,520.00 on engineering and design services. Itwillbe necessary to appropriate $222,300.86, $192,300.96 forthe project and an additonal $30,000 for Edison ‘connection fees from the Landscape and Lighting Maintenance Fund balance. ATTACHMENTS: Nonettom No.3 CITY OF ALHAMBRA ‘AGENDA REPORT CITY MANAGER APPROVAL: w\! DATE: oansrao17 To: Honorable Mayor and Members of the City Council SUBITTED RY: May Chur, Dept Cy Manson Der of Publ Waki! / suse Notice of Complotion-Well # 11 Repair and Rehabilitation RECOMMENDATION It is recommended that the Cly Council approve the Notice of Completion for the Well #11 Repair and Rehabiltation Project (Contract # C2M16- 14. Further, i is recommended that the ily Clerk be directed to file a Notice of Completion with the County of Los Angeles for recordation; and instuct the Finance Director to release the 5% retention 36 days from the date ‘of recordation If no lions are fed, and direct staff to undertake the steps necessary to finalize ‘Council's action. BACKGROUND: (On March 14, 2016, the City Council anarded Contract C2M16-14 to General Pump Company for Well #11 Repair and Rehabilitation Project in the amount not to exceed $39,600.00. Due to ‘an unforeseen condition, Contract Amendment #1 was approved by City Council on August 22, 2016 in the amount of $42,503.77. The pump was originally thought to have a failure inthe oll tubes ‘around the head shaft, After puling the pump, the pump was found to be in poor Condition, and the pump needed to be replaced. The total cost of the project was $82,103.77 This project has been inspected by staff and all work has been completed in accordance with the City requirements and specications. As such, it would be appropriate forthe City Council to ‘accept this project as complete and instruct that the Notice of Completion be fled withthe County of Los Angeles Recorder's Office. FINANCIAL ANALYSIS: ‘The Contract was completed for $82,103.77. Funds forthe project were available from Account ‘Number 401 80.8884 00837 ATTACHMENTS: Nonettem No, (4. CITY OF ALHAMBRA ore ‘AGENDA REPORT ‘lata, CITY MANAGER APPROVAL: w A DATE: 2nan7 To: Honorable Mayor anc Members of the City Council SUBMITTED BY: Mary Chavez, Deputy City Manager/Director of Public Werks,/)i(\ SUBJECT: ‘Award of Contract to Develop Concepts for Stormwater Projects to ‘Comply With the State Regulatory Requirements RECOMMENDATION: Its recommended that the City Council award a contract subject to final language approval by the City Manager and City Attorey, to Paradigm Environmental in the amount not to exceed {$82,500.00 for development of concept designs for stormwater projects; and direct staf to Undertake the steps necessary to finalize Council's action. BACKGROUND: ‘The Regional Water Qualty Control Board, Los Angeles Region adopted National Pollutant Discharge Elimination System Municipal Separate Storm Sewer System Permit Order No. Ré= 2012-0175 (MS4 Permit). The MS4 Permit became effective on December 28, 2012 and requires the County of Los Angeles, Los Angeles County Flood Control District and 84 of 88 Cites within the County to comply withthe prescribed elements of the MS4 Permit, ‘The MS4 Permit includes effluent Imitations for Total Maximum Daily Loads (TMDL) in the Los Angeles River Watershed with aggressive compliance schedules to achieve them. The City is, subject fo extensive requirements to improve stormwater quality which include development of stormwater projects. The City of Alhambra is part of the Upper Los Angeles River Enhanced Watershed Management Program. The EWMP details a network of ow impact development (LID), green streets and regional projec tobe implemented by the Cty. ‘The concepts for stormwater projects will support the City with pursuing grant funding and provide clear projects to be implemented when funds become available through various programs. ‘The scope of work contains the following three (3) tasks: + Concept design for three near term projects that would capture stormwater at City ‘owned properties: parking lot on Stoneman Avenue north of Main Street, a triangular Public parcel near Montezuma and El Paseo, and a triangular parcel near Ramona Road ‘and El Paseo.+ Concept design for a demonstration green street on Alhambra Road near Marengo Avenue, + Concept design for a Regional Project located inthe Alhambra Golf Course Area. Project locations are flexible depending on feasibly ofthe site, FINANCIAL ANALYSIS: The funding for this project has been allocated in the FY 2016-2017 Budget, Account # 401-80.8876,62110. ATTACHMENTS: NoneItem No. CITY OF ALHAMBRA fii "AGENDA REPORT CITY MANAGER APPROVAL: w\ DATE: February 13, 2017 To: Honorable Mayor and Members of the City Counci SUBMITTED BY: —_Jackle Gomez-Whiteley, Chet of Police 4“ Notice inviting Bids — Handgun purchase for use by the Police Department RECOMMENDATION: ‘To request that the Cty Councl authorize staf fo solic bids fr the purchase of handguns for use by the Poice Department FACTS: 41, Arecent assessment ofthe Department's equipment resulted inthe recommendation to replace the handguns for the swom police officers. 2, ‘The Depariment's Range Masters have reviewed the various options to replace ur current Inventory of 110 handguns and holsters. They have prepared bid specticatons based on ‘this assessment. 3, Bids are due no later than 10:30 A.M. on Thursday, March 9, 2017 inthe office of the City Clerk and willbe opened at 1:00 AM. that same day. FINANCIAL ANALYSIS: Funds for the purchase of these handguns will be avaiable inthe Police Departments FY 16/17 Supplemental Law Enforcement Services Fund. ATTACHMENTS: Nonebea cary manacer approval: __{V\V\ DATE: February 13,2017 To: Honorable Mayor and Members ofthe City Counc SUBMITTED BY: Thomas M, Phelps, Fire Chief" Silvia Smith, Assistant to the Fire Chief SUBJECT: ONE-TIME APPROPRIATION OF FUNDS FOR FIRE DEPARTMENT INFRASTRUCTURE IMPROVEMENTS FOR FIRE STATIONS 71, 72, 73, AND 74 RECOMMENDATION: It Is recommended that the City Councl approve a one-time appropriation of funds in the ‘amount of $300,000, for a newiy created Fire Department Capital Improvement Project for the ‘expenses associated with the infrastructure improvements for Fire Stations 71, 72, 79 and 74 ‘and direct staf to undertake the steps necessary to finalize Counci's actions, BACKGROUND: “The appropriated funds wil be used towards the necessary infrastructure improvements forthe Fire Department Stations ised below. ‘Station Description 7 ‘Kitchen remodel, bolt and chiller replacement —| TE Replacement of both front doors, upgrade fencing around the | station for security reasons, - % Electrical panel upgradelreplacament, install dendfication sign to front of building, exterior painting of the station, re-seal (asphalt) parking lot, replace skylight and all lights in the locker room and bathrooms _—_ 7 '$56,000__[ Kitchen remodel and exterior painting ofthe station ‘The Fire Department has determined that the above improvements are crucial to the various Fire Stations, Staff i in the process of solciing bids from various contractors to have the work ‘done inantiepation of receipt of Capital Improvement Funds. FINANCIAL ANALYS! ‘To fund the infrastructure improvements would entail an appropriation from the General Fund to the Capital Outlay Fund in the amount of $300,000 for Fre Station Improvements (CIP project ‘number 310.30.3010.91628)tem No._|F. igs CITY OF ALHAMBRA cm "AGENDA REPORT ‘Abra ‘CITY MANAGER APPROVAL: DATE: February 19,2017 To: Honorable Mayor and Members ofthe ity Counc SUBMITTED BY: Thomas M. Phelps, Fre Chief TUP Silvia Smith, Assistant to the Fire Chief ‘SUBJECT: ONE-TIME APPROPRIATION OF FUNDS FOR FIRE DEPARTMENT SUPPRESSION AND PARAMEDIC ACCOUNT FOR DISPOSABLE MEDICAL SUPPLIES. RECOMMENDATION: Itis recommended thatthe City Counc approve: ‘A one-time appropriation of funds inthe amount of $30,000, to reflect a not fo exceed amount of '$105,000, to the Suppression and Paramedic Account to continue to cover expenses ‘associated with ongoing disposable medical supply purchases. ‘Amend Purchase Order No. 17-00119 between the City of Alhambra and Life Assist, for an ‘additional amaunt of $30,000, to reflect a not to exceed amount of $75,000 and direct staff to Undertake the stops necessary to finalize Council's action, BACKGROUND: In the 2016-17 adopted Budget, $75,000 was budgeted for the Suppression and Paramedic Account for disposable mecical supplies, which was appropriated to various Purchase ‘Ordere/Vendors. The amount budgeted includes a $45,000 Purchase Order with Life Assist, for the purchase of disposable medical supplies covering FY 2016-17. Due to unforeseen increase ‘of medical responses and the necessity of supplies, approximately $40,100 has been spent to date leaving a balance of $4,900 avaliable forthe remainder of FY 2016-17. Itis necessary at this time to request approval of en amendment to increase the account by $30,000 end appropriate the funds to the Life Assist Purchase Order to continue to cover expenses ‘associated with necessary ongoing purchases. NALYSIS: To fund the increase in funds would entall an appropriation from the General Fund in the ‘amount of $30,000 ta Account No, 101.30.3110.64312 Disposable Medical Supplies.tem no. 13. CITY OF ALHAMaRA AGENDA REPORT crrmanacer approvat: _W\\\_ ave: February 18,2017 To: Honorble Mayor and Members othe Cy Coun SUBMITTED BY: Jacke Gomes:Whitely, Chit of Poies My fax ener ones. nesty SUBJECT: Aeropration of Funds RECOMMENDATION: ‘To request that the City Council approves the appropriation of funds totaling $38,000.00 from the ‘Supplemental Law Enforcement Services Fund, Federal Asset Forteltur and State Assot Forfeiture Funds, These funds wl be used for spacial assignment overtime and operations and equipment for patrol vehicles. FACTS: 4. ‘The Police Department has funds avaliable inthe Supplemental Law Enforosment Services Fund and these funds may be used to provide frontline law enforcement services, 2. Federal Asset Forfeiture and State Asset Forfeiture funding may be utlized for law ‘enforcement equipment and operations. Purchases: ‘Amount ‘Appropriation To mmission Accreditation | $12,000.00 | Supplemental Law Enforcement Services Fund Law Enforcement Agency CALEA. Overtime Detail (CALE.A) Overtime 201,20,2010.51031 [Gang and Burglary $20,000.00 Federal Asset Forfeiture jpprozsion Overtime (SEU) ‘Gang Suppression Detail 208.20.2010,51031 Purchase of equipment for | $5,000.00 Federal Asset Forfeiture trol vehicle '208.20.2010.90803 pecal Enforcement Unit Buy| $1,000.00, State Asset Forfeture Fund Various Equipment and Operations '207.202010.64344FINANCIAL ANALYSIS: ‘Sufficient funds are availabe in the Supplemental Law Enforcoment Services Fun, Federal Asset Forfeture and State Asset Forfeture balance fund accounts for the requested approprialions. ATTACHMENTS: None.NO STAFF REPORT tom no. [4“Albaibra ttm no,_20- CITY OF ALHAMBRA "AGENDA REPORT CITY MANAGER APPROVAL: AY, part February 13, 2017 To: Honorable Mayor and Cty Couciimembers SUBMITTED BY: Tonya Pace, Development Services Direstdr—J /\ 2 SUBJECT: [APPROVAL OF FINAL MAP NO. 74048 RECOMMENDATION: Itis recommended thatthe City Counc: 1 Find and determine thatthe project wll not violate any ofthe provsions of Sections 66473.5, 68474, (66474.1 and 664746 of the Subdivision Map Act ofthe State of California relating to findings for approval ‘Approve Final Map No. 74048 for a Reversion to Acreage to remove existing lt lines and combine four parcels as a single lt to accommodate a 20,800 square foot commercial center on an ‘approximate land area of 2.3 acres located in the Commercial Planned Development zane at 2300, West Commonwealth Avenus, ‘Authorize the City Clerk to endorse on the face of the Map withthe cerificate which embodies the ‘approval of ssid map. BACKGROUND: 1 “Tentative Parcel Map No. 74048 was approved by the Planning Commission on March 7, 2018. The ‘Map was fora Reversion to Acreage toremave existing [ot lines and combine four parcels asa single lot to accommodate a 20,800 square foot commercial center on an approximate land area of 23 ‘acres locatedin the Commercial Planned Development zone at 2300 West Commonwealth Avenue, “Tho projects currenty under construction, ‘All conditions of approval ofthe Tentative Map have been met, The City Engineer has sioned the Final Map and recommended recordation of the same on October 20, 2016. EINANGIAL ANALYSIS: ATTACHMENT; Tentative Parcel Mep,ye 7] 2 = 0820 ON AVN Tdoaivd SALLVINGLCITY OF ALHAMBRA bel natok Resort CITY MANAGER APPROVAL: shed ont: Fey 32017 vo: Nome nerd obo fh ey Ca SUBMITTED BY: Jacks Gomes. Chia of Polen SUBJEC’ Board of State and Community Corrections (B.S.C.C.) Grant RECOMMENDATION: “To request tha the City Council authorize acceptance of grant funds from the Board of State and ‘Communty Corrections (B.S.C.C) in the amount of § 100,000.00 forthe purpose of training and ‘overtime costs, authorize the Chief of Police to enter into andlor sign any necessary agreement accepting the grant funds for the below purposes, and direct staff to undertake the steps necessary to finalize Council's action. FACTS: ‘The Police Department applied for a grant with the B.S.C.C. to provide Gang Resistance Education and Training (G.R.E.AT.) and to expand our existing mental evaluation team program. “The grant wll provide training centered on gang and violence prevention that bulds trust between law enforcement and community members. The funding wil cover traning for two additional officers to be certified fo teach gang resistance education and the funding wil also cover training and administrative costs associated withthe classes. ‘This grant will also alow the Police Department to expand the mental evaluation program by. adding two officers to work together as a mental evaluation team to cover evenings and weekends. This funding wil staff overtime personnel to address the increasing trend of cals for service with persons suffering a mental health criss. FINANCIAL ANALYS! ‘Acceptance of the B S.C.C. Grant by the City Councll would require an amencient to the fiscal ‘year 2016-17 adopted revenue budget by $100,000.00 for account number 101.20.42324 and a Budget increase to fiscal year 2016-17 Non-Reimbursable Training (Account # 401.20.2010.62521) in the amount of $10,000.00 and an increase to the Swom Overtime (Account t# 101.20,2010.51031) in the amount of $80,000.00, ATTACHMENTS: None.tom No, 22. CITY OF ALHAMBRA vor "AGENDA REPORT CITY MANAGER APPROVAL: part Fobruary 13, 2013 To: Honorable Mayor and Members ofthe Cty Couneil ‘SUBMITTED BY: Joseph Montes, City Attomey suBJECT: APPROVE RELEASE OF SEWER MAINTENANCE COVENANT FOR ‘SHEA PROJECT WITH REGARD TO CITY OWNED PARKING LOT AT 178, MONTEREY STREET. ‘RECOMMENDATION: Itis recommended that the City Council approve the release ofthe Sewer Maintenance Covenant {or the Shea Project with regard to the City owned parking lt at 17 S. Montorey Street, BACKGROUND: The Successor Agency to the Alhambra Redevelopment Agency approved the sale of certain properti, including a surface parking lot at 17 S, Monterey in connection with the dssoluton of the ‘Aambra Redevelopment Agency. On November 28, 2017, the Successor Agency approved a purchase and sale agreement for that property andthe propery is curentyin escrow. The property 's curently used for publc parking and is subject to @ lease for parking as part of the recently ‘completed Alhambra Place retalresidental projet. Atle report forthe property has identied thatthe propery i listed as one ofthe parcels subjectto ' covenant for maintenance of sewer line located wihin the Alhambra Place retal project. The Covenant requires thatthe owner ofthe Alhambra Place project maintain the sewerine. tappears that at he time the original covenant was approved, all parcels that comprised the Alhambra Place project were included Inthe covenant, even if they were not owned by the developer ofthe project. [As the property at 17 S. Monterey is not owned by the owner of the Alhambra Place project. that property should not have been included in the maintenance covenant. ‘Accordingly, the buyer and title company in the sales transaction for 17S. Montereyhave requested that a release of the covenant with respect to 17 South Monterey be executed by the City to climinate any cloud on tite resuling from the inadvertent inclusion of 17 S. Monterey n the orginal ‘covenant FISCAL ANALYSIS: “There is no financial impact associated with this action ATTACHMENTS: Recorded Covenant Release of CovenantThis page I part of your document - 0 NOT DISCARD A winnnauai ra 040 00 ‘204442043270200 00009014827 aug 3 DAR ~ Counter (Upfront sean) (ON A OAC a ‘THIS FORM IS NOT TO BE DUPLICATEDRECORDING REQUESTED BY ‘WHEN RECORDED HAIL TO sone Buntdng DMISION natn {11 $. EuCeA S- dora, C6 AVEO) Curve state, UF CODE, * Connant wad Rgrioment Cordis satin , Sewage Peel ines ce ras Paezete by ORTH, nt 7016 248[RECORDING REQUESTED BY AND MALL TO: ‘CITY OF ALHAMBRA, DEVELOPMENT SERVICES DEPARTMENT "BUILDING DIVISION 11S FIRSTS, ALHAMBRA, CA91801 | SPACE ABOVE THIS LINE TS FOR RECORDER'S OSE ‘COVENANT AND AGREEMENT REGARDING INSTALLATION OF ‘OWNERSHIP IN PROPERTY “The undenloned, Albamira Holiines LC California nite iby company (“Own aroby CERTIFI hat hy ae the ‘ole owners oe el property in te, County of Los Angles, Staaf Clferi LnGAL Desens : ASSESSORS'S ID ADDRESS: 100 Mata Stes, 180. MainStreet, 2S, Gurl Avenue 17S. Monterey, 6S. Garfleld Avenue, 885. Gare Avenue ‘The unlersgnd in conseraton of being penited wo connect the daioge stems of mre than one builing stated onthe propery desribed oo Exibi“A tae ert (te rope) oa common ute sewer or rte evage disposal system, do Fey promis, covenant and ages toad wih the Cy th he improvements labeled 8 "Caron claVesidential sew” ot [Bubi"D ssehad brea, wl be masa and operated by the aneiton, governing Soy sno ropery management nity dat rpevea the mere el fre owner ofthe tet ore map tthe sewer sytem. If such an asciaton be dole ‘oc Is dicontined, spurte sever pipe hall be nae rect the publ ana he ol costo the ners ata tine, “This covenat and epreemen shal ran withthe nd and be binding wp lume cer, ek, ueenton and sans touch rpeny. ALITAMBRA HOLDINGS, 1, atten ia Usb company ‘By: Shea roperies Management Company, Ine, oa Whey ™ + cc amen ponseto aid ORT, Pe WEEE 0 PH‘CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT vi. CODE § 1180, Sate of Countyot_ OTANQR) on_s\laom4 © ews, be BAdANS aba Voa\ie —BreadrSoed & Dec And personally appeared —_ eR Se : Sets ees STG cams bee aes, ieee eee ie eine cuted the tame aed icles avast), tat Dy ae arcana te onty upon bona of which the oan ; orsons) acted, executed the instrument Moria Namal) oT Sines) ea leery under PENALTY OF PERJURY under th iw ofthe Sate of Calforia tat the foregoing paragraph ‘Sue and coroc, \WIMWESS my hand and oficial so Place Notary Sea! Above Siqnatur: ‘Sanatre of Notary PUBS $$$ rio, ——_______ ‘Though ths section is optional, comlatng tis lormation can dota alteration ofthe document or ‘taudulnt retiachment oft for tan unintended dosumant. Description of Attached Document “Tile oF Type of Document: Document Dt Number of Pages: __ Signe) Other Than Named Above: —_ - CCapacieyies) Claimed by Signers) Signer’ Name: Sione’s Name: (Dcorporat oticor — Theta Ei Corporata Offcor — THe Parmer =RECORDING REQUESTED BY AND WHEN RECORDED RETURN TO! City of Alhambra TIT South 1* Street Allambra, CA. 91801-3796 ‘Attention: City Manager APR 3545007507, 905,904, 910, STR and. [SPACE AROVEFOR RECORDERS USE ONDY] PARTIAL RELEASE OF COVENANT ‘THE UNDERSIGNED DECLARES AS FOLLOWS: ‘The undersigned declares that this PARTIAL RELEASE OF COVENANT is exempt from Recording Fees pursuant to California Government Code Section 27383 and exempt from Documentary Transfer Tax pursuant to California Revenue and Taxation Code Section 11922, POR VALUABLE CONSIDERATION, receipt of which is hereby acknowledged the CITY OF ALHAMBRA, a public body, corporate and politic (*City") hereby releases the property located at 17'S. Monterey Sweet in the City of Alhambra, County of Los Angeles, State of Califomi, more particularly described on Exhibit A ached hereto and incorporated herein by reference ("Property"), from the obligations and restrictions of that cerain COVENANT AND AGREEMENT REGARDING INSTALLATION OF SEWAGE FACILITIES AND THE USE AND TRANSFER OF OWNERSHIP IN PROPERTY, dated November 17, 2014, and recorded as instrament No. 201413{1208 in the Lot Angeles County Recorder's ice (Covensnt”), Except as expressly released herein with respect to the property described on Exhibit A, tho Covenant i and remains in full force and effect with respect to al ther properties identified therein IN WITNESS WHEREOF, the City has caused this instrument to be executed on its behalfby its espoctve officers thereunto duly authorized as ofthe dates set forth below.Dated: March 8, 2011 ATTEST: Tauren Wiles, City Cleric APPROVED AS TO FORM: CITY OF ALHAMBRA, « municipal ‘corporation ofthe State of California By: David Mejia, Mayor [notary ackeiowledgement required)STATE OF CALIFORNIA ) COUNTY OF ) On before me, “2 notary public, personally appeared who proved to me on the basis of ‘lsfactory evidence to be the person(s) whose name(s) isle subscribed to the within Instrumsai and acknowledged tome that ha/shelthey executed the same in bistorthoir authotized capacity(es), and that by hiverther signatur(s) on the instrument the person(s) oF ‘the entity upon behalf of which the person() acted, executed the insteument | cenify under PENALTY OF PERJURY under the laws of the State of Califomia that the foregoing paragraph is tre and correc WITNESS my hand and official seal Notary Public SEAL!Exhibit A (178. Monteres) DESCRIPTION OF THE PROPERTY ‘The and refered to is situated in the County of Los Angeles, City of Alhambra State of California, and is described as folows: [APNs: 5345-004-901, 5345-004-808, 5245-004-904, 5345-04-910, 5345-004-912, 5345-004 915 Lots 14, 15 and 16, Block B on the MeKoon Trac, inthe City of Alhambra, County of Los Angeles, tate of California, 2s per Map Recorded in Book 4 Page 2 of Maps, in the Office ofthe County Recorder of sald County. APN: 5345-4-910, 5345-4903, 5345-4-904 AND ‘The Southwest 80.70 feet of Parcel 1 except the Southey 5 feet thereof, and the Southwest 81.74 feet of Parcel 2 of Parcel map No. 15262, inthe Cty of Alhambra, County of Los Angeles, State of California as per Map Recorded in Book 156 of Maps, Page 18, in the Office of the ‘County Recorder of said County.item No._23, Unofficial until approve by the ‘Alhambra City Council MINUTES Rogular Meeting ALHAMBRA CITY COUNCIL January 23, 2017 5:30 pam, ROLL CALL: ALS:32 p.m. on Monday, January 23, 2017 the Alhambra City Council met in the Council Chambers of the Anambra City Hall. PRESENT: SHAM, MALONEY, AYALA, MEJIA ‘ABSENT: MESSINA’ Officials Present: City Manager Yokoyama, Assistant City Manager/Director of Human Resources Schultz, City Attomey Montes, City Clerk Myles, Assistant Cty ManagerDirector of Risk Management Bacio, Director of Public Works Chavez, Fire Chief Phelps, Director of Administrative Services Paulson, Director of Community Services Ray, Director of Environmental Services Jarvis, Assistant Chief of Police Mar, Library Director Hemandez, Director of Finance Espinoza, Deputy City Manager Binnquist, Management Assistant Kespradit FLAG SALUTE: Led by Mayor Mejia [READING OF ORDINANCE TITLES Government Code Section 36934 requires that all ordinances be read in full prior to City Counc! taking action on the ordinance. By listing the ordinance ttle on the Counel agenda, Council may determine thatthe tle has been read, ‘Action Taken: On motion of Mr, SHAM, seconded by Mr. AYALA, the City Council ‘determined thatthe tiles to all ordinances which appear on this public agenda have been read, ‘and waived futher reading, Hearing no objections, the Mayor so ordered. PRESENTATION 1, COMMUNITY CHOIGE AGGREGATION OVERVIEW — F2M17-16 Gary Gero, Chief Sustainabilty Officer for the County of Los Angeles, gave a PowerPoint presentation to the City Council regarding Community Choice Aggregation (CCA), authorized by California AB 117 and SB 790, which allows local gover»ments {counties and cites) to purchase electricity in the wholesale power market, develop and ‘operate generation assets, sel electricity to thor residents and businesses and provide ‘stomer programs such as energy efficiency and renewable energy incentives. A copy of Mr Gero's presentation s on file In the Cy Clerk's Office. He noted that a CCA can ‘offer competiive rates and potentially greener and more local energy as an atemative fo 1electricty provided by an investor-owned utity (IOU), taking over the acquisition and Salo of eloctriity to residential and commercial customers while using the 1OU's transmission and distribution services and power ine maintenance and continuing with the customer biling services, The Los Angeles County Board of Supervisors has recommended that the County proceed wih forming a CCA in patinership_ with Interested local governments that wil be known as the LAGCE (Los Angeles County Community Choice Energy). He explained that CCA could provide lower rates than ‘Southam Galfomia Edison as non-profit governmental provider as it was not requ to provide a return on investment as Edison was requied fo do, He added thal CCA hag ‘another benefit with respect to reduction of greenhouse gas (GHG) emissions. He noted that at the 50% renewable energy level, the Cily would expect a 7% reduction in GHG temissions and at the 100% renewable level, the reduction would be 14%, Next, Mr. Gero ultined possible JPA govemance structures as follows: every member government gets fn cqual seat on the Board, every member government gets a voting share proportional to its electric load of, some combination of the aforementioned options. He also explained some of the possible program offerings for a CCA which included: Mutiple Rate Optons: match SCE's share of renewable pawer (28% green), 60% green or 100% green; of, Customer Programs, e.g. Net Energy Metering, Electric Vehicle Programs, Business Development rales or otter programs; or, Local Renewable Resource DevelopmentDistioutes Energy Resources. He provided the Lancaster Choice Eneray (LCE) as an example of a CCA currently in operation and noted it offers competitive fates and maintains a 93% customer participation rate. ‘Continuing, he noted that CCA's had economic development benofits with respect tothe total electrety savings a CCA could offer versus SCE. In Phase 2, a 6.4% rate reduction saves LACCE customers $20 milion a year which is is estimated to create 200 new jobs in Los Angeles Count. In aggregate, these benefits could add $16 milion fo the County's feconomy. Economie development benefits could also be found in power supply Construction projects. He noted that construction of one 60 MWY solar project in Los ‘Angeles County could ereata 1,500 jobs during construction and 15 fume permanent jobs. He added that the LACCE would need several dozen of these projects at build-out Final, ne explained that another benefit of CCA's was local control because they tenable communities to invest locally, instead of sending money to SCE, CCA revenues ould be reinvested in the local community. He noted that CCA's have total focal contro! ‘ver their power supply, rates, and customer programs (e.g., energy efficiency, sol incentives, EV incentives, et.) Discussion: Councilmember MALONEY noted that Mr. Gero had reported on, partcioating city, the City of Lancaster, had 7% opt-out rate forits customers. He asked Fi Gero It hs kiww te tessone why customers chose fo opt-aut ef the CCA and remain With Edison’ Responding, Mr. Gero noted that anecdotally, cuslomer that opted out tisiked being automaticaly eavolled in the CCA and having their provider switched Without warning, He added that some customers simply felt that government should be limited ints 018 and be in the business of seling elecrcty. Mr. MALONEY asked, with respect to the Multiple Rate Ontion, whether rate payers in the CCA could choose between the fiers. Mr Gero replied that the City could select a dofaut tier or alow customers fo choose. He added that CCA's could choose to offer customers new CCA fate options, without removing Southern California Edison's options es having both CCA land SCE products gives customers @ choice. Also, for example, wit respect tothe ters, 2 4.2347he noted the City could perhaps set the default tler at the 60% green rate, and then allow customers to choose to remain at that ter of opt for the 28% green rate or the 100% freon rate, Councimember AYALA asked if members of the CCA would be responsible for providing updates to the mechanisms that cistriaute power. Mr. Gero replied that SCE ‘would maintain the transmission lines and provide meter reading an biling services. He added that CCA members would be able to choose how to spend the revenue ‘Generated. For example, member could choose to focts on grid relabiliylstabilly OF fenergy. efficiencyleonsumplion reducion of bulding micro-gride or on green energyirenewable sources. He also mentioned that the relationships between the investor-owned ulilty, in the City's case, SCE and the CCA were typically good. He noted that SCE was generally more cooperative than Paciic Gas & Electric. \Vice Mayor SHAM asked if one risk for a CCA would be that SCE may continue to Increase distibution charges and ext fees because they would sill be maintaining the Infrastructure and subject to the Public Utes Commission. He noted that this could potentially affect the CCA’s abilty to achiave rate reductions for customers. Me. GERO Feplied that SCE would only be able to charge exit fees that were proportional to their factual costs. Also they were not permitted to make exorbitant profs on distribution charges. ‘Action Taken: City Council to received and ordered the informational report. CLOSED SESSION 8 CITY ATTORNEY ANNOUNCEMENT re SAME -F2M17-14 City Attorney MONTES identified those tems listed on this evening’s agenda which would be discussed in Closed Session as follows: Conference with Real Property Negotiator (Govt. Code Section 54956.8): None Conference with Legal Counsel-Existing Litigation (Govt. Code Section '54956.9(0)(1)): Ying Chen & Fu Xiang Li v. City of Monterey ParkCity of ‘Alhambra, LASC Case No. 8C555109 Conference with Legal Counsel - Anticipated Litigation: Significant exposure to itgation pursuant fo Govt. Code Section 54956 9(6}(2): 1 matter. Ination of Itigation pursuant to Govt. Code Section 54956.9(¢)(4): None, Discussion of Personnel Mattors (Govt. Code Section 54957): None Conference with City’s Labor Negotiator (Govt. Code Section 54967.6): Tara ‘Schutz, Assistant Cy Manager/Director of Human Resources, re: Management Employees, Alhambra Police Miscellaneous Association, “Alhambra Police Officers’ Association, Alhambra Police Management Association, Alhambra Fire Fighters’ Association, and tne Alhambra City Employees’ Associaton 4237whereupon at 6:03 p.m, the Cty Council moved into closed session pursuant to applicable law, including the Brown Act (Government Code Sec. 54950, ef Seq) for the purpose of conferring with the Cty Attomey, RECONVENE: At7:02,pim, the City Council moved out of closed session with al members present [MESSINA, absent CEREMONIALS 2 CHECK PRESENTATION: DONATION FROM THE NAVIGAGE FOUNDATION TO THE COMMUNITY SERVICES DEPARTMENT ~ F2M17-3 Mr. Jim Rock, Vice President of the Navigage Foundation, along with Board Members Todd Wakiett, DeWayne MeMulin, and Mark Paulson, presented a checkin the amount ‘of $100,000 to Mayor Migjia. This donation vas intended to assist the City in providing care to our senior population. Therefore, the funds will be used to remove an abandoned ool facility at the Joslyn Center and replace It with a landscaped park-ke setting with Picnio tables and a shade structure for seniors to enjoy. Mayor Mejia presented a Certicate of thanks fo the Board of the Navigage Foundation fr their generous donation to the Gity CERTIFICATE OF SERVICE: SCOTT LEE - PRINCIPAL PLANNER - F2W17-3, Mayor Mejia and the City Council wished to commend and thank Principal Planner Scott Lee for his thirty seven years of faithful and loyal service to the Development Services Department as well as the City of Alhambra. Mayor Mejia presented a Cerificate of Service plaque to Mr, Lee for his outstanding work forthe City PUBLIC HEARING 4 PROPOSED EXTENSION TO MORATORIUM PERTAINING TO PRIVATE MARIJUANA CULTIVATION AND NON-MEDICAL MARIJUANA FACILITIES - F2U16- ‘4, N2M17-7, O2M17-4708 Coty Attorney MONTES reported this was the time and place set by Notice No. N2M17-7 for the City Council to hold a public hearing on @ proposed extension to moratorium praining to private marjuana culation and non-medical mariana facies. On December 12, 2016, the City Council adopted Ordinance No. O2M16-4707 establishing ‘a 45-day_moratorium pertaining to prvale marijuana cultivation and non-medical facies, Since December 12, 2016, Cy staff has undertaken an intial investigation of these matters including consideration of what provisions should be included ina permanent ordinance regarding non-medical marjuana with regard to marijuana businesses, outdoor culivation, indoor cultivation and delivery of non-medical marluana to residents ofthe Cty. The State of California is curently reviewing Proposition 64 for the purpose of drafting regulations relating to non-medical marijuana and those regulations are expected to lake several months to be drafted and approved by the 1026-18State. Goverment Code Section 65858 provides that after @ notice pursuant to Government Cade Section 85090 and public hearing, the City Council may extend the Interim urgency ordinance for 10 months and 15 days. Therefore, staff is requesting that the City Counc, after receiving public testimony, adopt an urgency ordinance providing {or an extension ofthe temporary moratorium until December 11, 2017 as itil allow the City to protect public health, safety and welfare while the City Council evaluates its options for provisions tobe included in a permanent marijuana ordinance. Discussion: None ‘Action Taken: Cty Council dected the City Altlorney to intioduce and give reading by title only, waiving further reading tothe following urgency ordinance entitled: Ordinance No. O2M17-4708: An Urgency Ordinance of the City Counc Of the City of Alhambra, Calfomia, extending a temporary moratorium pertaining to private marjuana cultivation and non-medical marjuana facies ater which such ordinance want into effect immediately upon its adoption by a 4/5" vote of the City Council Vote: Moved: SHAN Seconded: AYALA ‘Ayes: SHAM, MALONEY, AYALA, MEJIA Noes: NONE ‘Absent’ MESSINA BUSINESS APPROVE CITY COUNCIL APPOINTMENTS - F2M16.23, M2M17-8 Director of Administrative Services PAULSON reported that their December 12, 2018, ‘meeting, the City Counal adopted a resolution accepting the County's official certificate of the canvass of the November 8, 2016 election returns which declared Jeff Maloney flected Counciperson of the Thicd District and David Mejia elected Councliperson of the Fourth District. At this tme, Councimembers Gary Yamauchi and Steven T. Placido, DDS officially termed out as members of the Alhambra City Council Due to the restructuring of the City Council, vacancies were created for positions on various external boards/commissions that should now be filed. Therefore, staff requested that the City Council nominate colleagues to fil the vacant positions on various extemal [boardsiconmissions and vote to approve the nominated colleagues slong withthe othor ‘current City Counel appointments, Discussion: Councilmember AYALA noted that it might ba helpful to know the dates and times at which the various external boards/commissions met. Responding, Mr PAULSON noted that he did not have the precise schedules at this time, but gave a brie! oserintion of each body's composition and function, Director of Risk Management BACIO added that he could speak to the meeting limes forthe Independent Cities Risk Management Assocation which were typically held the second Thursday of even numbered months, but noted that over the last. Councilmember SHAM suggested it Tight be easiest to have Mayor Mejia and Councilmember Maloney assume the 5 4.2347vacancies created by their predecessors. Mr. MALONEY asked Nr. Sham about when the Alhambra Museum Board of Directors mat as he had previously been 8 member of the Board, Mr. SHAM replied, that the Board aid not meet very often, but do host ‘monthly membership meetings, Mr. MALONEY noted that ne was fine wit assuming the ‘Vacancies ereated by Councimember Yamauchi, Mayor Mejia noted that this would work for him as well, but added that Councimember Maloney was okay with taking the postion for the Sen Gabrie! Valley Economic Partnership, he would then take the Independent Cities Association. Wr. Maloney replied that he was fine with those osignations. ‘Action Taken: City Counel, by one motion, approved the appointment of Jef Maloney a= Alemate Member for the San Gabriel Valey Economic Partnership: approved the appointment of David Mejia as Alternate Member for the Independent Cities Association; approved the appointment of David Mejia as Aternate Governing Board Representative for the San Gabriel Valley Council of Governments; approved the appointment of David Mejia as Repcesentative for the Alhambra Museum Board of Directors; approved the appointment of Jeff Maloney as Representative for the Independent Cites Risk Management Authority: approved the other current City Council ‘appointments as outined in the Cay Clerk's report dated January 23, 2017, and, directed Stall lo undertake the steps necessary to finalize Council’ action. (M2M17-8) Vote: Moved: ” SHAM Seconded: AYALA ‘ayes: SHAM, MALONEY, AYALA, MEJIA Noes; NONE Absent MESSINA CONSENT AGENDA. (tom Nos. 6 -15) |All tems listed under the Consent Agenda were considered by the City Council to be routine ‘and, therefore, were enacted by one mation. RESOLUTION: ACCEPT SURFACE TRANSPORTATION PROGRAM (STPL) FUNDS. = F2M16-53, RMI7-7 Staff requested Cty Counc! authoriztion for the City Manager or nis designee to act on behalf of the City for the Surface Transportation Program (STPL) funds administeres through the California Dapariment of Transportation and Los Angeles County MTA. The City of Alhambra has been notified thatthe Mission Road: Garfield Avenue to west City limits. project submitted under the STPL has been approved in the amount of $2,982,262. Discussion: None Action Taken: City Counell adopted Resolution No. R2M17-7 enilled: A Resolution of the Alhambra City Counol authorizing the City Managor fo act on behalf of the Giy of Alhambra with respect to the Surface Transportlion Program (STPL) Transportation Funds administered through the Calforia Department of Transportation and Los Angeles County Metropolitan Transportation Authory (MTA) certifying the City Manager or his designee as the official authorized to execule the agreements and 6 42047supporting documents for the Surface Transportation Program (STPL) Transportation funded project, Mission Road: Garfield Avenue to west Cty limits. Vote: Moved: SHAM Seconded: AYALA ‘Ayes: SHAM, MALONEY, AYALA, MEJIA Noes; NONE Absent MESSINA 7. RFP: CONSTRUCTION MANAGEMENT & INSPECTION SERVICES ~ VALLEY BOULEVARD PHASE Il SEWER MAINLINE IMPROVEMENT PROJECT & MARENGO AVENUE WATER MAIN AND STREET IMPROVEMENT PROJECT ~ MAIN STREET ‘TO GRAND AVENUE - F2613-44, F2M16-48, RFP2M17-1 ‘Staff requested thatthe City Council approve the dstibution of a Request for Proposals for professionel construction management and inspection services for the Valley Boulevard Phase ll Sewer Mainline Improvement Project and the Water Main Replacement and Street Improvement Project on Marengo Avenue belween Main Street and Grand Avenue. Discussion: None ‘Action Taken: City Couneil approves the distribution of a Request for Proposals {or professional construction management and. inspection services for the Valley Boulevard Phase I Sewer Mainline Improvement Project and the Water Main Replacement and Street Improvement Project on Marengo Avenue between Main Street and Grand Avenue Vote: Moved: SHAM Seconded: AYALA ‘Ayes: SHAM, MALONEY, AYALA, MEJIA Noes) NONE Absent: MESSINA 8. AWARD CONTRACT: COMPUTER NETWORK WIRING AND CABLING SERVICES — 2417-20, RFP2M16-8, C2M17-5, M2M17-9 ‘Staff requested that the City Council award s contract to GA Technical Services, Ino. for the installation of computor network wiring and cabling in City Hal. The wiring in City Hall was instaled over 18 years ago and is not sufficient fo provide for a modem ‘computer network. This contfact will modernize the wiring to allow slat to Use a taster, higher volume capably ‘or data transmission, and to improve efficiency. Staff circulated ‘a Request for Proposals (RFP2M16-8) for this project and received nine proposals, of ‘which only three were responsive, GA Technical Services, Inc. was identified as the most comprehensive response matching the requirement set forth in the RFP. Funding is avallable in the adopted 2016-17 Budget and Capital Improvement Project Discussion: None 1231710. ‘Action Taken: City Council awarded a professional services contract, subject to final language approval by the City Manager and City Atfomey, to GA Technical Services, Inc, for the installation of Computer Network Wiring and Cabling in City Hall in the amount of $66,901.18; and, directed staff to undertake the sleps necessary to finalize Counel's action. (M2M17-9} ACCEPT DONATION FROM NAVIGAGE FOUNDATION TO THE COMMUNITY ‘SERVICES DEPARTMENT - F2M17-12, M2M17-10 “The Board of the Navigage Foundation graciously voted to grant the City of Alhambra's Joslyn Center a gift of $100,000 withthe intent to assist in providing care to the City’s ‘senior population, This donation coupled with City funding can be used to remove an ‘abandoned poo! facity at the Josiyn Center and replace it with a parkke setting with Picnic tables and a shade structure for seniors to enjoy. Therefore, staff requested that the Gity Council accept the git of $100,000 from the Navigage Foundation. Discussion: None ‘Action Taken: City Council accepted with gratitude a gift of $100,000 from the Navigage Foundation (formally Calfomia PEO Home) on behalf of the City of ‘Alhambra's Community Services Department for use athe Joslyn Center to assist inthe ‘construction of a pienie area and shade structure atthe ie ofthe abandoned swimming pool, and, directed staff to undertake the stops necessary to finalize Couns action (watar7-t0) Vote: Moved: SHAM Seconded: AYALA ‘Ayes: SHAM, MALONEY, AYALA, MEJIA Noes: NONE ‘Absent MESSINA AWARD CONTRACT: CITY HALL LANDSCAPING PROJECT - F2M15-42, N2M16- 185, C2M17-3, M2MI7-44 Staff requested thatthe Cily Council award a contract to Caifomia Landscape & Design forthe City Hall Landscape Project On October 24, 2018, the City Council approved the distribution of a Notice Inviting Bids forthe City Hall Landscape Project. On January 18, 2017, the City Clerk received three bids for this project. The bids ranged from $588,224.64 to $110,851.00. The bid received by Califoria Landscape & Design is the lowest responsible bid. Calforna Landscape & Design has the necessary icenses, permits and has done similar projects ofthis type for other local jurisdictions. Discussion: None Action Taken: City Council awarded contract, subject to final language ‘approved by the City Manager and City Attomey, to California Landscape & Desgn in the amount of $88,224.64 for the City Hall Landscape Project, and, cirected staff to Undertake the steps necessary to finalize the Councl's action Vote: Moved: SHAM ‘Seconded: AYALA 8 123471. 12 1B ‘Ayes: SHAM, MALONEY, AYALA, MEJIA Noes: NONE ‘Absent’ MESSINA AWARD CONTRACT: UTILITY BILL AUDIT SERVICES ~ F2M17-21, C2M17-4, mami7-12 In 2016. the City spent over $2.500.000 on electric. gas. and ohone utites. To ensure that the Clty is belng biled correctly and being charged the most advantageous rate, sta recommended the use ofa util bill acl firm to reviewrauclt the Cly’s uty costs. Unity Cost Management, LLC (UCM) has 20 years of experience in working with public Centties in California. They assist a variety of ciles, school districts, and sanitation istrcis to reduce utity expenses, UCM wil analyze the Cys past Uiee years of utility bills to ideniy the basis for any refunds, credits or future savings from possibe biling ferrors, overcharges, and to ensure the City is taking advantage ofthe best bling rates avaliable. No compensation will be paid to UCM prior to the City receiving 3 refund, credit o future savings, Discussion: None ‘Action Taken: Cty Council approved a contract, ‘subject to final language approval by the Cily Manager and Gity Attomey, with Uilty Cost Managemert, LLG to review the Citys utilly bis to find savings andior overcharges: authorized the City Manager to execute all necessary documents on behalf ofthe Cy. and, directed staff Undertake the steps necessary to finalize Council's action. (M2M17-12) Vote: Moved: SHAM Seconded: AYALA ‘Ayes: SHAM, MALONEY, AYALA, MEJIA Noes) NONE Absent MESSINA TREASURER'S REPORT -F2N17-4 Discussion: None Action Taken: ily Counc recelved and ordered fled as submitted the ‘Treasurer's Report prepared by the Director of Finance for the month of December, 2016, listing al ofthe Citys investments as of December 31, 2016, Vote: Moved: SHAM Seconded: AYALA ‘Ayes: SHAM, MALONEY, AYALA, MEJIA Noes: NONE Absent. MESSINA MINUTES: Discussion: None 423714 18, Action Taken: Cty Council reviewed and approved a submitted the Minutes of the December 12, 2016 regular meeting of the Alhambra City Councl and the Minutes of the January 9, 2017 regular meeting of the Alhambra City Counell and special meeting ofthe Successor Agency tothe Former Alhambra Redevelopment Agency, Vote: Moved: SHAM Seconded: AYALA ‘Ayes: SHAM, MALONEY, AYALA, MEJIA Noes: NONE ‘Absent MESSINA PERSONNEL ACTIONS ~ F2M17-2 ‘Action Taken: ily Council ratified the actions of the City Manager set forth in that certain Personnel Actions document dated January 23, 2017 showing the various appointments, ciassificaions, salary changes, etc, since the last City Counall meeting, Vote: Moved: SHAM Seconded: AYALA ‘Ayes: SHAM, MALONEY, AYALA, MEJIA Noss; NONE ‘Absent: MESSINA DEMANDS - F2M17-4 Discussion: None Action Taken: Cty Council approved as submitted Final Check List (179495 theu 4179585) in the amount of $676,104.62 for the period ending December 29, 2016, Schedule of Wire Transfers in ihe amount of $2,473,056.42 for the week ending December 9, 2015, Schedule of Wire Transfers in the amount 7,328,969,26 forthe week encing December 23, 2016 and Schedule of Wie Tranclers in the amount of '5493,708.66 for the week ending December 30, 3016; Final Check List (179598 thru 1178888) in the amount of $39,569 92 forthe period ending January 4, 2017; Final Check List (179700 thru 178627) inthe amount of $235,307.17 for the period ending January 5, 2017 and Schedule of Wire Transfers in the amouint of $1,859,692.54 for the period ending January 6, 2017; and, Final Check List (179828 thru 178996) in the amount of $5893 494.79 forthe periad ending January 12, 2017 Vote: Moves: SHAM Seconded: AYALA ‘Ayes: SHAM, MALONEY, AYALA, MEJIA Noes: NONE ‘Absent MESSINA, ‘ORAL COMMUNICATIONS: None 10 42347‘COUNCIL COMMUNICATIONS (ANNOUNCEMENTS & FUTURE AGENDA ITEMS) F2M17-7 \Vice Mayor Sham announced that the City would be hesting the 26th Annual Lunar New Year Festival on February 11, 2017 ffom 10:00 am. to 6:00 pm. on Valley Boulevard between Almansor and Vega Streets. ADJOURNMENT: At 7:23 pm, there being no further business for the City Council to Conduct, the Mayor, with the concent of the City Councl adjourned the meeting to Monday, February 13, 2017 at 5:30 pm. in the Alhambra City Hall Council Chambers. 111 South Fist Street, Alhambra, California. LAUREN MYLES, CMC CITY CLERK " 123417ttem wo. 24 ‘The information for this item is available at the City Clerk’s Office (626) 570-5090‘The information for this item is available at the City Clerk’s Office (626) 570-5090