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Excel 2016 Shortcuts: Juggle Rows, Columns, and Cells
Excel 2016 Shortcuts: Juggle Rows, Columns, and Cells
Platform: Windows/English
[Ctrl]+[Shift]+[Arro Extend selection to next non-blank cell [Ctrl]+[Shift]+[+] Paste Insert - paste column(s) from clipboard and
w Keys] with column(s) in shift existing content to the right
clipboard and
[Shift]+[Home] Extend selection to beginning of the row column selected
(unfortunately, there is no [Shift]+[End] equivalent)
[Ctrl]+[Shift]+[+] With cells that are not complete rows/columns - Open
[Ctrl]+[A] with no Select [a]ll insert cell/ row/ column menu
data nearby
current cell [Ctrl]+[-] With cells that are not complete rows/columns - Open
delete cell/ row/ column menu
[Ctrl]+[A] with data Select [a]ll cells in data-containing area. Press twice
nearby current cell to select everything [Shift]+[Arrow Fill single cell content down to all cells selected with
Down], [Shift]+[Arrow Down]
[Ctrl]+[Shift]+[Hom Extend selection to first cell of the worksheet [F2], then
e] [Ctrl]+[Enter]
[Ctrl]+[Shift]+[End] Extend selection to last used cell on the worksheet [Shift]+[Arrow Up], Fill single cell content upto all cells selected with
(lower-right corner) [Shift]+[Arrow Down]
[Shift]+[F8] Lock Selection Extend Mode - Select Cell Range, press [F2], then
[Shift]+[F8], move around, add to selection with [Ctrl]+[Enter]
[Shift]+[Arrow Keys], etc
[Ctrl]+[G] Manual selection by row/ column via [G]oTo menu. Edit Cell Content
A:B selects column A thru C,
These assume you are inside a cell.
1:3 selects row 1 thru 3 ,
A1:B3 select cells A1 thru B3, etc [F2] Edit cell. Press [Escape] to cancel
[Home]/[End] Jump to beginning/ end of cell
Column and Row Selection [Arrow Keys] Navigate by one character left/ right or one line up/
[Shift]+[Space] Select current row down
[Shift]+[Space], Select current row, then expand selection by one row [Ctrl]+[Arrow Left]/ Navigate by one word left/ right
then down/ up [Arrow Right]
[Shift]+[Arrow [Shift]+[Arrow Select one character to the left/ right (or one line
Down]/ [Arrow Up] Keys] up/down)
[Shift]+[Space], Select current row, then expand selection by one [Shift]+ Select from the insertion point to beginning/ end of
]then page down/ up [Home]/[End] cell
[Shift]+[Page
Down]/ [Page Up] [Ctrl]+[Shift]+[Arro Select or unselect one word to the left/ right
w Left]/[Arrow
[Ctrl]+[Space] Select current column Right]
[Shift]+[Space], Select current column, then expand selection by one [Delete]/[Backspace Delete one character to the right/ left of cursor
then column right/ left ]
[Shift]+[Arrow
Right]/ [Arrow [Ctrl]+[Delete] Delete from cursor to end of cell
Left] [Alt]+[Enter] Start a new line inside cell
[Shift]+[Space], Select current column, then expand selection by one [Enter]/[Shift]+[Ent Complete cell entry and move one cell down/ up
then screen right/ left er]
[Shift]+[Alt]+[Page
Down]/ [Page Up] [Tab]/[Shift]+[Tab] Complete cell entry and move one cell right/ left
http://www.shortcutworld.com/en/win/Excel_2016.pdf
Excel 2016 Shortcuts
Platform: Windows/English
[Ctrl]+[Enter] Complete cell entry and don't move selection Format Cells
[Ctrl]+['] Duplicate value from Cell above into current cell at
cursor position General Cell Format
[Ctrl]+[;] Insert current date at cursor position [Ctrl]+[Alt]+[V], Copy a cell via [Ctrl]+[C], then via Paste Spacieal,
[Ctrl]+[Shift]+[;] Insert current time at cursor position then [T] and paste forma[t] of that cell to current cell
[Enter]
Duplicate Cells, Rows, and Columns [Alt]+[Enter] Repeat a previous cell format action on current cell
[Ctrl]+[D] Fill [D]own from cell(s) above into current cell(s) [Ctrl]+[1] Open Format Cells dialog with last selection active
[Ctrl]+[D] with a Duplicate row via fill down - Fill current row with [Ctrl]+[Shift]+[F] Open Format Cells dialog with [F]ont Tab active
row selected content from row above.
[Ctrl]+[D] with Duplicate content of first cell(s) in first row to all cells Font Face, Font Decoration, and Cell Color
multiple empty in selection downward. [Ctrl]+[B] Apply/ remove [b]old format
cells selected
[Ctrl]+[I] Apply/ remove [i]talic format
[Ctrl]+[R] Fill [R]right from cell(s) on the left into current cell(s)
[Ctrl]+[U] Apply/ remove [u]nderline format
[Ctrl]+[R] with a Duplicate column via fill right - Fill current column
column selected with content from column on the left. [Ctrl]+[5] Apply/ remove strikethrough formatting
[Ctrl]+[D] with Duplicate content first cell(s) in first column to all [Alt]+[H], [FF] [H]ome select [F]ont [F]ace; type font name
multiple empty cells in selection to the right. supported by auto-complete, or use [Arrow Down] to
cells selected select.
[Ctrl]+['] Duplicate formula from cell above [Alt]+[H], [FS] [H]ome select [F]ont [S]ize; use [Arrow Key], then
[Enter] to change size
Undo, Redo, and Repeat Action [Alt]+[H], [FC], Assign current font color to selection via [H]ome
[Escape], [Enter] [F]ont [C]olor. While escaping the font-color
With Excel 2016 'redo' (undo an undo) and 'repeat' (repeat last action) drop-down, the focus stays on the icon; simply press
became a bit confus. [Ctrl]+[Y] is a repeat if no undo is present. [Enter] to assign the current color.
[Ctrl]+[Z] Undo [Alt]+[HH], Assign current fill color to selected cell color via
[Ctrl]+[Y] Redo (after undo) or Repeat (e.g. when applying [Escape], [Enter] [H]ome [H]iglight Cell. While escaping the highlight
formats) drop-down, the focus stays on the icon; simply press
[Enter] to assign the current color.
[Alt]+[2] Undo list (via quick access). Use [Arrow Down] to
extend undo range. [Alt]+[HH], then Set to [N]o fill color
[N]
[Alt]+[3] Redo list (via quick access). Use [Arrow Down] to
extend redo range.
Number Formats
[Alt]+[Enter] Repeat last action. E.g. try to set a cell bold with
outside edit cell [Ctrl]+[B], then go to a different cell and press [Ctrl]+[Shift]+[~] Apply the general number format (e.g. 1000)
mode [Alt]+[Enter]; great to cascade formatting across [Ctrl]+[Shift]+[1] Apply the number format with two decimal places,
multiple cells thousands separator (e.g. 1,000.00)
[Ctrl]+[Shift]+[2] Apply the time format with the hour and minute, and
Cut, Copy, Paste, and Paste Spacial indicate AM or PM
[Ctrl]+[X] Cut cell(s) to clipoard [Ctrl]+[Shift]+[3] Apply the date format with the day, month, and year
[Ctrl]+[C] Copy cell(s) to clipboard [Ctrl]+[Shift]+[4] Apply the currency format with two decimal places
[Ctrl]+[V] Paste cell(s) from clipboard (e.g. $1,000.00)
[Ctrl]+[+] Insert Paste - Paste cell and push content downward [Ctrl]+[Shift]+[5] Apply the percentage format with no decimal places
or rightward. Works great for entire rows and (e.g. 10%)
columns. [Ctrl]+[Shift]+[6] Apply the scientific number format
[Ctrl]+[Alt]+[V] Open Paste Special Menu (requires a prior copy to
Clipboard) Alignments
[Ctrl]+[Alt]+[V], Paste [V]alues [Alt]+[H], [AL] [A]lign [L]eft
then [V], [Enter]
[Alt]+[H], [AR] [A]lign [R]ight
[Ctrl]+[Alt]+[V], Paste Forma[t]s
then [T], [Enter] [Alt]+[H], [AC] [A]lign [C]ight
[Ctrl]+[Alt]+[V], Paste Transpos[e]d [Alt]+[H], [AT] [A]lign [T]op
then [E], [Enter] [Alt]+[H], [AM] [A]lign [M]iddle
[Ctrl]+[Alt]+[V], Paste Column [W]idth [Alt]+[H], [AB] [A]lign [B]ottom
then [W], [Enter]
[Ctrl]+[Alt]+[V], Paste Values and N[u]mber Formats
Wrap and Merge
then [U], [Enter]
[Alt]+[H], [W] Wrap or unwrap text ([H]ome - [W]rap Text)
[F3] Paste a defined name into a formula
[Alt]+[H], [MM] [M]erge cells - [M]erge
[Alt]+[H], [MU] [M]erge - [U]nmerge
[Alt]+[H], [MC] [M]erge and [C]enter
[Alt]+[H], [MA] [M]erge [A]cross (merge all columns, but not rows in
selection)
http://www.shortcutworld.com/en/win/Excel_2016.pdf
Excel 2016 Shortcuts
Platform: Windows/English
There are only two direct shortcuts which apply or remove the complete [F3] Paste named range in formula
outline. It seems the the easiest to enter the border menu, and then apply [Ctrl]+[Backspace] When navigated away while editing formula; jump
the shortcuts in the border menu. back to active cell while keeping formula intact.
[Alt]+[H], [BM] [H]ome - [B]order - [M]enu; technically it says 'more'.
[Alt]+[T] (in border Toggle [T]op border Trace Dependents and Precendents
menu)
[Ctrl]+[[] Select direct precendents
[Alt]+[B] Toggle [B]ottom border
[Ctrl]+[Shift]+[[] Select all precendents
[Alt]+[R] Toggle [R]ight border
[Ctrl]+[]] Select direct dependends
[Alt]+[L] Toggle [L]eft border
[Ctrl]+[Shift]+[]] Select all dependends
[Alt]+[H] Toggle [H]orizontal interior border
[Alt]+[V] Toggle [V]ertical interior border Manual Calculation
[Alt]+[U] Toggle [U]pwards diagonal border [F9] Calculate all worksheets in all open workbooks
[Alt]+[D] Toggle [D]ownwards diagonal border [Shift]+[F9] Calculate the active worksheet
[Ctrl]+[Shift]+[&am Add outline borders from cell or selection [Ctrl]+[Alt]+[F9] Calculate all worksheets in all open workbooks,
p;] regardless of whether they have changed since the
[Ctrl]+[Shift]+[-] Remove outline borders from cell or selection last calculation
[Ctrl]+[Alt]+[Shift]+ Recheck dependent formulas, and then calculates all
Find and Replace [F9] cells in all open workbooks, including cells not
marked as needing to be calculated
[Ctrl]+[F] Display the [F]ind and Replace dialog box (with find
selected)
Manage Workbooks
[Ctrl]+[H] Display the find and replace dialog box (with replace
selected)
Open and Save Workbooks
[Escape] Close the find and replace dialog Box (with focus on
dialog box) [Ctrl]+[O] [O]pen file via standard open dialog box
[Shift]+[F4] Find bext (with search box closed) [Alt]+[F], [O] [F]ile [O]pen via Excel file manager
[Ctrl]+[Shift]+[F4] Find previous (with search box closed) [Alt]+[F], [O] + [1]... Open recent file (1 thru 9)
[9]
[Alt]+[Tab], or Toggle focus between find/ replace dialog box and
[Ctrl]+[F]/[H] when worksheet [Alt]+[F], [O], [Y], Open recent file (10 upwards)
losing focus [1]...[Z]
[Alt]+[F] [F]ind next with find dialog box active [Alt]+[F], [O], [K] [F]ile [O]pen from OneDrive Lin[k]
[Alt]+[I] F[i]nd all with find dialog box active [Ctrl]+[S] [S]ave File with current file name
* in search option Use as asterix for searching multiple characters [F12] Save file as via standard save dialog box
? in search options Use as wildcard for searching any single character, [Alt]+[F], [A] [F]ile S[a]ve as via Excel file manager
Use '~' before '?' when searching special characters. [Alt]+[F], [A], [K] [F]ile S[a]ve to OneDrive Lin[k]
~* searches for *
~~ searches for ~ [Escape] Exit open/ save menu
~? searches for ?
Print Workbooks
Formulas
[Ctrl]+[P] Print. This won't offer offer Key Tips/ Options. To
continue with shortcuts, use the new Key Options
Basics below.
[Alt]+[=] Insert the AutoSum formula [I] in Print Menu Select pr[i]nter
[Ctrl]+[A] with Edit formula in formula B[a]r [Alt]+[P] if Key Tips Return [P]rint key tips/ options
formula present disappear
[Ctrl]+[Shift]+[U] Expand/ collapse formula bar [V] in Print Menu Focus on [V]iew pane; use arrow keys to forward/
backward preview pages
[F4] After typing cell reference (eg =E4) makes reference
absolute (=$E$4). Repeat if you want to toogle from [G] in Print Menu Pa[g]e setup
absolute reference to parcial or complete removal [N] in Print Menu Set [N]umber of copies
($E$4 -> E$4 -> $E4 -> returning to E4.
[Shift]+[F3] with Display the 'insert function; dialog box Manage Worksheet Tabs
empty cell
[Ctrl]+[Page Move to the next/ previous worksheet in current
[Shift]+[F3] with Edit arguments of formula at cursor position Down]/[Page Up] workbook
formula present
[Alt]+[H], [IS] Insert worksheet ([H]ome - [I]nsert [S]heet)
[Alt]+[H],[FD], [U] Select all Formulas ([H]ome - [F]in[d] - Form[u]las
[Alt]+[H], [DS] Delete worksheet [H]ome - [D]elete [S]heet
[Ctrl]+[Shift]+[Ente Enter a formula as an array formula. Formula bar
r] with array will show this as e.g. {=SUM(A1:A3*B1:B3)} whichis [Alt]+[H], [OR] Rename worksheet ([H]ome - F[o]rmat - [R]ename
formula the sum of A1*B2+A2*B2+A3+B3. This is an easy and worksheet)
concise method. Remember that each time editing [Alt]+[H], [OM] Move worksheet ([H]ome - F[o]rmat - [M]ove
the formula will require the [Ctrl]+[Shift]+[Enter]. worksheet)
Some keyboards seem to distinguish between left
and right [Shift] key [Alt]+[H], [OT] Worksheet tab color, continue with mouse or arrow
keys ([H]ome - F[o]rmat - [T]ab color)
[Ctrl]+[~] Show/ hide all formulas. This will automatically
extend all column widths which reverses when
presed again
http://www.shortcutworld.com/en/win/Excel_2016.pdf
Excel 2016 Shortcuts
Platform: Windows/English
http://www.shortcutworld.com/en/win/Excel_2016.pdf
Excel 2016 Shortcuts
Platform: Windows/English
The Rest
[Ctrl]+[F1] Minimize/ restore Excel ribbons
[Ctrl] after Display format, chart, totals, tables, and sparklines
selecting at least 2 menus
rows and 2
columns
[Shift]+[F7] Display the thesaurus dialog box
[F7] Display the spelling dialog box
[Alt]+[F], [IE] "Enable Editing for protected wiew ([F]ile [I]nfo
[E]nable Editing)
"
[Alt]+[F4] Close Excel
[F1] Help
[Alt]+['] Style dialog box
[Ctrl]+[F3] Define a name or dialog
[Ctrl]+[Shift]+[F3] Create names from row and column labels
[Alt]+[F1] Create and insert chart with data in current range as
embedded Chart Object
[F11] Create and insert chart with data in current range in
a separate Chart Sheet
[Alt]+[F11] Open VBA editor window
[Ctrl]+[F6] Scroll between open workbooks
[Alt]+[F8] Display macro dialog box
http://www.shortcutworld.com/en/win/Excel_2016.pdf