BR.030 B R M D: Financials-Fixed Assets

BR.
030 BUSINESS REQUIREMENTS

MAPPING DOCUMENT
Tourism Development & Investment
Company
Financials-Fixed Assets
Author: Satyanarayana Ilapavuluri

Creation Date: September 6, 20112011
Last Updated: September 6, 2011
Document Ref: BR.030_Fin_FA
Version: 1.3
Approvals:
Philip ODonnell (Finance Business

Lead) Document Control iii
i
Document Control
Change Record
3
Date Author Versio Change Reference

n
07-Aug- Satyanarayana 1.0 No previous version

11 Ilapavuluri
19-Aug- Vinayak Shanbhag 1.1 Review Changes incorporated
11
28-Aug- Ravi Kumar Bandi 1.2 Document updates after first level QA review
11
30-Aug- Ravi Kumar Bandi 1.3 Document updates after second level QA
11 review
Reviewers
Name Position
Matthew Clancy Solutions Architect - Business Systems

Ahmed Taha Hassan Accounting Manager
Rajiv Dhimole Senior Application Specialist
Philip ODonnell Finance Business Lead
Approvals
No. Name Position Signature Remarks
1 Philip ODonnell Finance Business Yes None

Lead
Document Control iii
ii
Contents
Document Control ii
Business Requirement Fixed Assets 1
Open and Closed Issues for this Deliverable 24
Open Issues 24
Closed Issues 24
Document Control iii
iii
BR.030 Business Requirements Mapping Document
Business Requirement Fixed Assets
BR.030 Module Description Ref Solution Solution Description GAP TE040

ID (BP0.80) Type Reference Reference
FA001 Fixed Assets Fixed Assets-Mass FA005-1.0 Standard NA TE40.FA.010
Mass Addition Create
Additions:- FA005-2.0 TE40.FA.020
program from SRS window
Finance-FA Team should be able TE40.FA.030
creates asset lines from
to create asset lines from the
Payable module.
following sources:
1. Payables Asset Addition lines can be
2. Projects interface from Project Module
3. Excel (Refer PA035-BP080)
Mass Addition Integrator
screen allows the asset lines
to be uploaded through excel
(Web-ADI).
FA002 Fixed Assets Finance-FA team should be NA Standard Mass addition creation NA TE40.FA.030
able to capture Profit Centre through excel allows for
while loading assets capturing profit centre value
while loading assets in
Oracle.
FA003 Fixed Assets Finance-FA Team should be able FA005-3.0 Standard Mass Additions Workbench NA TE40.FA.040
to analyse imported invoice allows analysis of the
lines in Mass Additions imported invoice lines in Mass
Addition. Specific asset lines
can also be queried and
processed through the mass
additions screen.
FA004 Fixed Assets Finance-FA Team should be able FA005-4.0 Standard Mass Additions Workbench NA TE40.FA.060
to Split and Merge the asset allows user to split the asset TE40.FA.070
lines in the Mass Additions lines and create individual
workbench assets based on the units.
If multiple assets lines in the
mass additions workbench
are related to the same
invoice then those asset lines
can be merged to a single
asset.
Company Confidential - For internal use only Open and Closed Issues for this Deliverable 24 of 24

FA005 Manual Finance FA Team will check the FA005-5.0 Standard Finance FA Team will review NA TE40.FA.040
mass addition lines before FA005-7.0 each asset line imported into
posting the asset lines to the FA005- mass additions workbench for
Asset Books. 13.0 the correctness of the asset
lines.
FA006 Fixed Assets FA-Finance Team should be able FA005-6.0 Standard In case the asset lines are NA TE40.FA.040
to delete incorrect asset lines in wrongly transferred to the
Mass Additions workbench and mass additions workbench
pass the necessary then user can update the
reclassification entries in GL status of the asset lines to
Delete.
Mass addition delete request
will delete the asset lines
marked as Delete from the
system. Subsequently user
needs to pass necessary
manual reclassification
entries in GL to correct the
balance in the asset clearing
account.
FA007 Fixed Assets FA-Finance Team should be FA005-8.0 Standard Mass Additions Workbench NA TE40.FA.050
able to define the asset line as allows user to define whether
capitalized or CIP the asset line is capitalized or
CWIP.
If required user can add new
lines to an existing Asset. In
such cases, the status of the
lines will depend on the
status of the existing asset.

FA008 Fixed Assets FA-Finance Team should be able FA005-9.0 Standard Mass Additions Workbench NA TE40.FA.010
to enter and update the allows users to enter Queue TE40.FA.020
following required Asset status, Asset Category,
information. Expense Account (by Cost
1. Queue status Centre), Date Placed In
2. Asset Category Service, Location, Asset Key,
3. Expense Account (by Employee assignments, Asset
Cost Centre) Tag and other details.
4. Date Placed In Service If the asset information is
5. Location imported from the payables
6. Asset Key then details such as vendor
7. Employee assignments name, purchase order
8. Asset Tag number, invoice numbers etc
9. Other details are transferred from payables
as source information.
For user simplicity, aliases

can be created for the asset
categories.
If the asset type is CIP then
user can enter an estimated
date placed in service. For
asset type as capitalized user
must enter the actual date
placed in service.
On successfully completion of
the Post mass additions
request set system will
generate the asset numbers
for the asset lines and post
the asset lines to the specific
asset book.
FA009 Fixed Assets January 2006 is the earliest FA005-9.0 Standard Users will be able to add the NA TE40.FA.010
asset capitalization requirement assets with earliest date TE40.FA.030
from business. placed in services as 01-Jan- TE40.FA.030
2006.

FA010 Fixed Assets TDIC requires one asset book Standard Separate corporate asset NA NA
for each of the following books have been defined for
companies. the following companies
1. TDIC 1. TDIC
2. DIC 2. DIC
3. QASR 3. QASR
4. TDIC F&B 4. TDIC F&B
5. TDIC Education LLC 5. TDIC Education LLC
FA011 Fixed Assets Expense account in the mass FA005-9.0 Gap Current application FA005-GAP- TE40.FA.010
addition lines should be functionality requires users to 1.0 TE40.FA.020
defaulted based on the asset populate the expense
category. account code combination by
clicking on the expense
account field LOV in the Mass
additions workbench. This is
the standard functionality and
this is required because
subsequent to the population
of the expense account there
are other mandatory fields
like asset location that needs
to be updated before posting
the asset and these
additional mandatory field
values cannot be defaulted
from the asset category
assignments.
User requirement is to default
the full code combination for
the expense account.
FA012 Fixed Assets FA-Finance Team should be able FA005- Standard If Asset is in service, then NA TE40.FA.010
to post assets as Capitalized. 10.0 user can set the asset type as TE40.FA.020
FA005- capitalized in Mass Additions TE40.FA.030
11.0 Workbench.

FA013 Fixed Assets Need the ability to default Asset FA005-9.0 Gap Class segment in the asset FA005-GAP- TE40.FA.010
category Class based on category KFF defaults from 2.0
Projects / location. the asset category selected in
the PO / AP invoice. However,
this can be determined by
project / location. System
needs to automatically
change the class from PPE to
IP based on project / location.
FA014 Fixed Assets TDIC requires the option to NA Standard Alias is an alternative code NA NA
create aliases for the asset that represents a complete
category combinations. asset category combination.
Functionality of creating a
short code (Alias) for asset
category KFF is available in
Oracle.
FA015 Fixed Assets TDIC requires the ability to BP.080 To- Standard Oracle assets category NA TE40.FA.200
define unique asset categories be assignment functionality
based on the following. activites provides the flexibility to
1. Asset Cost Account create asset categories and
2. Depreciation Account associate appropriate asset
3. Depreciation Method & cost account, depreciation
Life account, depreciation method
and life accordingly.
FA016 Fixed Assets TDIC requires the general Standard The same cost and NA TE40.FA.010
ledger asset account to be split NA accumulated depreciation
into more than one group. account can be assigned to
Every major category will have more than one asset category
a unique general ledger (i.e. combination of Major,
account. Multiple asset minor category and class).
categories (combination of
Major, minor category and
class) can have same General
Ledger account.
TDIC requires asset cost
account (natural account) in GL
to be mapped to multiple asset
category combinations (major &
minor) in the FA module.

FA017 Fixed Assets FA-Finance Team should be able FA005- Standard If an asset is not in service NA TE40.FA.050
to add CIP Assets. 12.0 then the user can set the
Asset type to CIP in mass
additions workbench and
then post the asset line into
asset book. Once the asset
line is posted into the asset
book the asset will be created
as a CIP asset and is
accounted into CIP cost
account.
FA018 Fixed Assets TDIC requires separate FA005-9.0 Standard Third segment (Class) in NA TE40.FA.010
reporting and accounting for asset category KFF specifies TE40.FA.020
PPE and IP assets the values to differentiate PPE TE40.FA.030
and IP categories. All asset TE40.FA.090
categories defined in the
system will be either PPE or IP
and will be associated with
separate GL natural account.
FA019 Fixed Assets TDIC follows Straight-line FA005-9.0 Standard Straight-line depreciation NA TE40.FA.010
depreciation method for (STL) method with different TE40.FA.020
depreciating assets. asset lifes are created in the TE40.FA.020
system and appropriate STL TE40.FA.200
methods has been assigned
to the specific asset
categories created in the
system.
FA020 Manual FA-Finance Team should be able FA005- Out of FA Team in the Finance NA NA
to verify the asset lines and 14.0 Oracle EBS Department will ensure the
collect additional information (if completeness of the Asset
required) from the concerned Information. Once information
department. is available, Fixed Assets
Module User will enter the
asset details to complete the
capitalization process and
post the mass addition line to
the specific asset book.

FA021 Fixed Assets Business requirement is to FA005-3.0 Standard Supplier information such as NA TE40.FA.010
capture the suppliers supplier name, Invoice TE40.FA.020
Transactional information number, PO number etc. is TE40.FA.030
against the asset Lines available at asset level.
Asset Lines imported from
payables will get the supplier
information from the Supplier
Invoice in Payables. Also
Supplier Information against
the Asset Lines can we
loaded via web-adi
FA022 Manual FA-Finance team should verify if FA005- Standard FA team can review the asset NA NA
the mass addition line is related 15.0 register and check if the mass
to an existing asset addition line is related to an
existing asset.
FA023 Fixed Assets FA-Finance Team should be able FA005- Standard The Add Asset tab in Mass NA TE40.FA.080
to add mass addition line to an 16.0 Additions Workbench allows
existing Asset the user to add the Mass
Addition line to an existing
Asset.
FA024 Fixed Assets FA-Finance Team should be able FA005- Standard After completing the NA TE40.FA.010
to change the status of existing 17.0 information for the required TE40.FA.010
mass addition lines from New fields, the Status of the Asset TE40.FA.010
to Post Lines should be updated to
POST
FA025 Fixed Assets FA-Finance Team should be able FA005- Standard Post Mass Addition request NA TE40.FA.010
to Post Mass Additions 18.0 set posts the Asset Lines with TE40.FA.020
status as Post to the asset TE40.FA.040
book.
After successful completion of

the Post Mass Additions
request set, the status of the
Asset Lines is changed to
POSTED.

FA026 Fixed Assets FA-Finance Team should be able FA005- Standard Output of the Post Mass NA TE40.FA.010
to verify posting errors. 19.0 Additions' request set(Output
& the Log) provides the
information about errors in
posting the asset lines to the
Asset Book
FA027 Fixed Assets Fixed Asset Team should be FA005- Standard NA TE40.FA.010
able to identify and rectify 20.0 Use the output and log file to
errors if exists while posting the view and rectify the errors in
mass addition lines. mass additions workbench.
User needs to re-run the post

mass addition request set to
re-submit the rectified lines
for posting.
FA028 Manual Fixed Asset Team should file the FA005- Out of Fixed assets team will file the NA NA
supporting documents for the 21.0 Oracle EBS invoices and supporting
assets created in the system documents relating to new
assets by
a. month
b. Asset Number
If additional information is
added to an existing asset
then add documents to the
record maintained for that
existing asset.
FA029 Fixed Assets Fixed Assets team should be FA005- Standard Create Accounting program NA TE40.FA.090
able to run create accounting 22.0 allows accounting for posted
in asset module and transfer Assets and transfers the
the accounting entries to GL. entries to GL. The Asset
accounting entries are posted
in detail to general ledger.
Detailed posting option posts
separate journals for each
Subledger transaction.

FA030 Manual Capitalizing CIP Assets:- FA010-1.0 Out of NA NA
Requesting Department should Oracle EBS Requesting department will
provide Date Place in Service to provide the date placed in
capitalize the asset service for the asset along
with the relevant invoice or
even later when the asset is
operational
FA031 Fixed Assets Finance-FA Team should be able FA010-2.0 Standard Capitalize CIP Assets screen NA TE40.FA.050
to capitalize the CIP assets with allows the user to update
date placed in service provided date placed in service and
by the requesting department. capitalizes the asset from
that date. System will then
change the asset type from
CIP to Capitalize and
depreciate the asset-entered
data placed in service.
FA032 Fixed Assets Finance-FA Team should be able FA010-3.0 Standard Create Accounting program NA TE40.FA.090
to account the assets, which generates accounting entries TE40.FA.050
are capitalized from CIP. for assets converted from CIP
to Capitalize and transfers
the accounting entries to GL.
Create accounting program
will transfer the cost from CIP
cost account to asset cost
account.
FA033 Fixed Assets Finance-FA Team should be able FA010-4.0 Standard Account Analysis Report for NA TE40.FA.050
to generate Clearing Account a particular account from
Ledger Report Standard Request Submission
(SRS) window allows to
generate Clearing Account
Ledger Report.
FA034 Manual Requesting Department should FA015-1.0 Out of The Requesting Department NA NA
complete the Asset Transfer Oracle EBS will fill the details such as tag
Form and submit the same to number, serial/Model, Asset
Finance FA team for further Number, Description and
processing reason for transfer etc., in the
Asset Transfer Form to
transfer an asset from one
department to another,

FA035 Fixed Assets TDIC requires the ability to print FA015-1.0 Gap A new custom report in the FAGEN-GAP- TE40.FA.100
the fixed asset transfer form approved TDIC format will be 1.0
through the system. developed.
FA036 Manual TDIC requires the approval of FA015-2.0 Out of Asset Transfer is approved by NA NA
the Department head specified Oracle EBS the Department Head as per
in the DOA for transferring the DOA. If the form is not
asset. approved then the request is
cancelled.
FA037 Manual Finance-FA team should review FA015-3.0 Out of Finance FA Team reviews the NA NA
and check the Asset Transfer Oracle EBS asset Transfer Form. If the
Form for completion form is not complete, then it
is sent back to the requesting
department for rectification.
After the form is completed,
the FA team will review to
check if the transfer is for a
single or group of assets.
FA038 Manual For asset transfer the receiving FA015-5.0 Out of Once the Requesting NA NA
department should provide any Oracle EBS Department receives the form
additional information if from the Finance department,
required requesting for additional
information then the
requesting department will
rectify the same and
reinitiates the asset transfer
process.
FA039 Fixed Assets Finance-FA Team should be able FA015-6.0 Standard Asset Workbench allows the NA TE40.FA.100
to transfer a single asset. user to transfer a single asset
from one location to another
or from one employee to
another by using the
assignment functionality.
Assignment change also
covers the ability to change
the cost centre and profit
centre.

FA040 Fixed Assets Finance-FA Team should be able FA015-7.0 Standard Asset Register Report from NA TE40.FA.100
to Print Asset Report SRS (Standard Request
Submission) window displays
the details of an asset.
User can print the report for a
particular asset and attach it
to Asset transfer form to
avoid filling in financial
information in the transfer
form.
User can run the Asset
Register Report from the SRS
window and can provide asset
parameters to generate asset
report for a specific asset.
The print of the output can be
used for filling.
FA041 Fixed Assets FA-Finance Team should be able FA015-8.0 Standard Mass Transaction functionality NA TE40.FA.110
to create Mass Transfer for a (Transfers) allows user to
particular category of Assets. transfer the assets from one
location to another or from
one employee to another.
Optionally user can also
transfer the assets for a
particular Asset Category.
FA042 Manual Accounting Manager should be FA015-9.0 Out of The accounting manager NA NA
able to take a decision on the Oracle EBS would either approve or reject
approval of Transfer Request as the Transfer Request.
per the DOA. If the transfer is not approved
by Finance, the Requesting
Department is informed to
provide additional information
FA043 Manual Physical Transfer of Assets is FA015- Out of Once the transfer form is NA NA
required. 10.0 Oracle EBS approved by Finance then the
assets are physically
transferred by the
Transferring Department.
FA044 Manual Receiving Department should FA015- Out of The Receiving Department NA NA
verify the form and receive the 11.0 Oracle EBS must verify all of the
assets information, before they sign
off the asset transfer form.

FA045 Fixed Assets Security by Book: NA Standard Using the FA: Security Profile NA NA
Business requires the system to option, user access to the
restrict the responsibilities and asset books can be controlled
users associated with one book by assigning security profile
to access any other asset book. to the specific
responsibilities.
FA046 Fixed Assets Business requires security on NA Standard Separate responsibility along NA NA
who can run Fixed Assets with different request group
reports. will be defined for controlling
the access to FA reports.
FA047 Fixed Assets FA-Finance User should be able NA Standard User should run the Asset NA TE40.FA.180
to run reports by cost centre. Additions by Cost Center
Report to view the asset
additions by Cost Center.
FA048 Manual Receiving Department should FA015- Out of The signed and verified Asset NA NA
forward signed document to 12.0 Oracle EBS Transfer Form is sent to
Finance. Finance Department for
updating the transfer details
in FA module.
FA049 Manual Finance-FA Team should verify FA015- Out of Finance Department checks NA NA
the Asset Transfer Form for 13.0 Oracle EBS the form. If the form is
completeness to transfer assets FA015- incomplete, then it is sent
from one book to another 14.0 back to the Receiving
Department. If the form is
complete, the Finance
Department will update the
transfer in the system.
FA050 Manual Receiving department should FA015- Out of If Finance-FA Team requires NA NA
be able to complete the 15.0 Oracle EBS any additional
Revised Asset form. information/documents then
the same is arranged by the
receiving department.
FA051 Fixed Assets Business requires, UAE Asset NA Standard User can create different NA TE40.FA.200
location details to be captured locations for assets using
in Oracle location key flex field.
Combination of Country, City,
Building and Loc_id can be
specified to create a unique
location combination.

FA052 Manual Finance-FA Team should be able FA015- Work Transfer within same book NA TE40.FA.120
to Transfer a single assets 16.0 around can be done from the
across the Book Assignment screen on the
Asset workbench. Transfer of
asset across books is done by
retiring asset at source (Asset
Book) and adding the same
asset in the receiving book
(destination) at original cost
along with the accumulated
depreciation and year-to-date
depreciation.
FA053 Fixed Assets Finance-FA Team should be able FA015- Standard Create Accounting in final NA TE40.FA.120
to Create and Review 20.0 mode allows account TE40.FA.090
accounting assignment changes for a
single asset, and the
accounting impact is reflected
in the General Ledger.
FA054 Fixed Assets User should be able to transfer FA015- Standard Transfer of assets across NA TE40.FA.120
group of assets across the 21.0 books is done by retiring
books asset at source (Asset Book)
and adding the same asset in
the receiving book
(destination) at original cost
along with the accumulated
depreciation and year-to-date
depreciation.
FA055 Fixed Assets Finance-FA Team should be able FA015- Standard Assets-Asset Workbench- NA TE40.FA.120
to add Assets in receiving 22.0 Addition screen allows
Books if transfer is across Asset adding Asset in Receiving
Books Books with cost and
accumulated depreciation.

FA056 Manual Requesting Department should FA020-1.0 Out of The Requesting Department NA NA
be able to complete Fixed Asset Oracle EBS completes the fixed asset
Disposal Form. disposal form containing key
details about the proposed
Asset Disposal. In case of
multiple assets or high value
assets disposal, the team
would prepare a memo to
clarify and explain the
circumstances.
If the asset is proposed to be
sold, information about the
sales price and timing should
be explained.
FA057 Fixed Assets TDIC requires Fixed Assets FA020-1.0 Gap New custom report as per the FAGEN-GAP- TE40.FA.130
Disposal Form to be printed TDIC format will be developed 2.0
from the system, with details of to print asset disposal details.
the asset.
FA058 Manual Head of Requesting department FA020-2.0 Out of Head of Requesting NA NA
would take decision on Oracle EBS Department would review the
approval, as per DOA asset disposal form and
approve the same.
Approved and signed asset

disposal form will be
forwarded to the FA team.
FA059 Manual Finance-FA team should review FA020-3.0 Out of Finance-FA team reviews the NA NA
the Fixed Asset Disposal Form FA020-4.0 Oracle EBS Disposal Form, verifying the
details in the FA module and
ensures that the information
in the form is correct and
complete. .

FA060 Manual Finance-FA Team should return FA020-5.0 Out of If the asset disposal form is NA NA
incomplete asset disposal forms FA020-6.0 Oracle EBS incomplete, then the form is
to the requesting department returned to the requesting
department for revision and
approval.
If the revised asset disposal
form is approved then user
can retire a single or multiple
assets.
FA061 Fixed Assets Finance-FA Team should be able FA020-7.0 Standard Asset Retirement Report NA TE40.FA.130
to print asset retirement submitted from SRS
information (Standard Request
Submission) screen provides
asset details such as Date of
Asset Retired, Net Book Value
Retired, Gain/Loss and
proceeds of details etc..
FA062 Fixed Assets Finance-FA Team should be able FA020-8.0 Standard Mass Transactions- NA TE40.FA.130
to create a Mass Retirement FA020- Retirement-Create and
batch. 13.0 Reinstate screen allows user
to create a Mass Retirement
batch.
FA063 Manual Accounting Manager approves FA020-9.0 Out of Accounting Manager will NA NA
completed disposal form as per Oracle EBS approve completed the asset
DOA disposal form and initiate
further processing. If the form
is rejected for any missing
information then the FA team
will return the form to the
requesting department for
additional information.
FA064 Fixed Assets Finance-FA Team should be able FA020- Standard Mass Transactions -> NA TE40.FA.130
to cancel the mass retirement 10.0 Retirement -> Create and
batch if the form is not Reinstate: Discard button
approved. allows the user to cancel the
Mass Retirement Batch.
FA065 Fixed Assets Fixed Asset team should be FA020- Standard Query the asset in Assets- NA TE40.FA.130
able to retire a single asset. 12.0 Asset workbench and retire
the asset.

FA066 Accounts Finance-AP Team should be able FA020- Standard If cost of removal is captured NA TE40.FA.150
Payables to create Invoice in AP for 14.0 during retirement, then it will
removal cost captured at the FA020- be credited to the cost of
time of Single or Mass 15.0 removal clearing account on
Retirement create accounting. Cost of
removal clearing account will
be offset by creating an
invoice in Invoice
Workbench debiting cost of
removal clearing account in
Payables Module.
FA067 Accounts Finance-AR Team should be able FA020- Standard If a proceeds of sale from the NA NA
Receivables to Create Receipt, for proceeds 16.0 sale of asset during
of sale for the disposed asset. FA020- retirement, then it will be
17.0 debited to clearing account in
FA. Clearing Account will be
reconcile by creating
Miscellaneous Receipt in
Accounts Receivable Module
crediting the clearing
Account.
Proceeds of sale from the sale

of assets are debited to
proceeds of sale clearing
account at the time of asset
retirement/disposal from the
asset book. This accounting is
offset by creating a receipt in
AR module by debiting the
bank account and crediting
the proceeds of sale clearing
account.
FA068 Fixed Assets Finance-FA Team should be able FA020- Standard Create Accounting and NA TE40.FA.090
to Create Accounting for Retired 18.0 Transfer to GL program
Assets generates and transfers
accounting for retired assets
to the GL.
FA069 Fixed Assets TDIC performs physical FA025 Standard TDIC can use the oracle NA TE40.FA.230
inventories of fixed assets on physical verification process
yearly basis. as and when required.

FA070 Fixed Assets Fixed Assets team requires to FA025-1.0 Gap Custom solution needs to be FA025-GAP- NA
download the asset data for a developed depending upon 1.0
specific asset location on to the the full requirement.
barcode scanner for the
purpose of physical inventory
FA071 Manual Finance-FA Team will perform FA025-2.0 Out of Assets should be scanned NA NA
Physical Inventory using bar Oracle EBS and captured through bar
code scanner code device from respective
asset location.
Assets with barcode labels on
a particular location will be
scanned using the bar code
scanner.
FA072 Fixed Assets Finance-FA Team should be able FA025-3.0 Gap Custom solution needs to be FA025-GAP- NA
to upload the scanned data in developed depending upon 2.0
to Fixed Assets. the hardware and software
FA team should be able to selected.
upload the data from the
scanning device to FA module.
FA073 Fixed Assets Finance-FA Team should be able FA025-4.0 Standard Physical Inventory-Run NA TE40.FA.230
to run comparison report and Comparison screen allows
identify whether any identification of
discrepancies exist. discrepancies between the
physical verification data and
Fixed Assets data in Oracle.
FA074 Fixed Assets Finance-FA Team should be able FA025-5.0 Standard Physical Inventory- NA TE40.FA.230
to verify the reconciled lines Comparison-View screen
allows user to verify the lines.
FA075 Manual Finance-FA Team will investigate FA025-6.0 Out of If there are discrepancies, NA NA
any differences in lines. FA025-7.0 Oracle EBS found in the physical
FA025-8.0 inventory comparison then
the FA Team will investigate
the issues to take corrective
actions.
FA076 Fixed Assets Finance-FA Team should be able FA025-9.0 Standard For the assets with missing NA TE40.FA.230
to enter Tag numbers for asset tag information, user
untagged assets. needs to query the same and
update the asset tag field
with the required information.

FA077 Fixed Assets Any asset, which is identified in FA025- Standard Asset addition functionality NA TE40.FA.230
the physical inventory count 10.0 allows the user to create the TE40.FA.030
and is not available in the FA missing assets in the FA
module, needs to be captured module.
in the FA module. If the asset was expensed out
by mistake then a re-class
journal entry needs to be
passed in General Ledger.
FA078 Fixed Assets Finance-FA team should FA025- Standard Asset Transfer functionality in NA TE40.FA.100
investigate the assets which 11.0 FA module will allow user to TE40.FA.110
are available in Fixed Assets but FA025- transfer single asset between
not at site. 12.0 locations and mass
Team should be able to transfer FA025- transaction-transfer
these assets if they have 13.0 functionality will allow user to
moved to another location. transfer multiple assets
between locations.
FA079 Fixed Assets Finance-FA Team should be able FA025- Standard Asset retirements/mass NA TE40.FA.130
to perform disposal if the assets 14.0 transaction- retirement will
are stolen facilitate user to dispose
assets.
FA080 Manual The physical verification should FA025- Out of Once the asset reconciliation NA NA
be approved by the following 15.0 Oracle EBS is complete, final report will
1. Team FA025- be compiled and signed off.
2. Department head 16.0
3. Finance FA Team FA025-
17.0

FA081 Fixed Assets Finance-FA team should be FA030-1.0 Standard FA team to ensure all asset NA TE40.FA.170
able to close FA period. FA030-2.0 information is transferred TE40.FA.180
from Payables and Projects. TE40.FA.190
FA periods are defined same
as GL, on monthly basis.
FA team will ensure the
following.
1. Asset information is
transferred from
payables, projects and
other sources.
2. Additions to the asset
book are posted.
3. All transactions
relating to asset
transfers,
reclassifications,
assignments, disposal,
sale etc. are complete
and posted in the
asset book.
After ensuring, the above
points user will be run the
depreciation with period close
check box enabled.
On successful completion of
the depreciation, request
system will open the new
period and close the previous
period.
FA082 Fixed Assets Finance-FA Team should be FA030-3.0 Standard Ensure all asset transactions NA TE40.FA.170
able to check all asset (additions, retirements,
transactions have been transfers, and adjustments)
entered. have been entered and
distribution lines are assigned
to the assets. Mass addition
lines should be processed.

FA083 Fixed Assets Finance-FA Team should be FA030-4.0 Standard Create Accounting program NA TE40.FA.180
able to generate accounting FA030-7.0 allows user to generate
entries and transfer them to GL accounting for FA
transactions.
FA084 Fixed Assets Finance-FA Team should be FA030-5.0 Standard If any issue is identified NA TE40.FA.180
able to pass correction against an asset then user
adjustment if required. needs to pass the necessary
adjustments in FA module.
E.g. if depreciation is not
charged to right account then
the assignment information
needs to be changed.
FA085 Fixed Assets Business requires prorate FA030-6.0 Standard Prorate calendar is defined to NA NA
convention as Mid-month follow min-month convention
and same is associated in the
asset category assignments.
FA086 Fixed Assets Finance-FA should be able to FA030-6.0 Standard For the minor capital items, a NA TE40.FA.190
create Minor Capital Items, fully separate category
depreciated in the first period assignment is created with
depreciation method as STL
with asset life as one-month.
FA087 Fixed Assets Finance-FA team should be able FA030-6.0 Standard User can manually change NA TE40.FA.010
to capture Expense Assets (i.e. the track as asset flag for
assets which are not assets charged to an expense
depreciated) account and direct those lines
to the FA module for creating
expense assets.
FA088 Fixed Assets Finance-FA Team should be FA030-6.0 Standard User can run depreciation NA TE40.FA.180
able to verify the depreciation without enabling the period
before closing the period. closed check box and can
view/print the output of the
Journal enter reserve ledger
report to review the
depreciation calculations
before running the final
depreciation for period close.

FA089 Fixed Assets Business requires system to FA030-6.0 Standard The standard functionality of NA TE40.FA.010
allow user to create and retire FA module allows user to TE40.FA.020
assets in the FA module with enter the date placed in TE40.FA.030
date placed in service falling in service/date of retirement for TE40.FA.130
a period prior to the current an asset in a period prior to
open period. the current period.
FA090 Fixed Assets Finance-FA Team should be FA030-8.0 Standard Following reports can be NA TE40.FA.190
able to run period end report generated after completing
and save the copies. the period end process for
reconciliation and reporting:
1. Asset Addition Report
2. Asset Retirement
Report
3. Asset Transfer Report

4. Journal Entry Reserve
Ledger Report etc.
FA091 Fixed Assets Finance FA-Team should be FA030-9.0 Standard FA Team can run the Asset NA TE40.FA.190
able to reconcile asset register Register Report and compare
with GL Accounts. the output of the same with
GL Accounts.
FA092 Fixed Assets Finance-FA Team should be FA030- Standard Monthly periods have been NA TE40.FA.180
able to run depreciation 10.0 defined allowing user to run TE40.FA.190
monthly for the purpose of depreciation on monthly
corporate accounting and basis.
Capital Budgeting.

FA093 Fixed Assets User should be able to run FA030- Standard After completing the period NA TE40.FA.190
depreciation with period close 11.0 end process in the fixed asset
option after complete the module as per the month-end
month-end process. check list, user is required to
Run Depreciation with
period close check box
enabled.
Run Depreciation with Close

Period check box allows
closure of period.
Once period is closed system
will run the depreciation and
successful completion of the
same will close the current
period and open the next
period.
FA094 Fixed Assets TDIC requires FA Schedule by NA Gap New Custom Reports needs to FAGEN-GAP- NA
Category / Class (PPE/IP) with be developed in TDIC specific 3.0
GL Asset Cost Code format for printing FA
information. Schedule by Category / Class
(PPE/IP).
FA095 Fixed Assets TDIC requires FA Movement NA Gap New Custom Reports needs to FAGEN-GAP- NA
schedule (Audit) by Categories be developed in TDIC specific 4.0
format for printing FA
Movement schedule.
FA096 Fixed Assets TDIC requires Fixed Asset Roll NA Gap New Custom Reports needs to FAGEN-GAP- NA
forward report for Cost, be developed in TDIC specific 5.0
Accumulated Depreciation and format for printing Cost,
Net book Value. Accumulated Depreciation
and Net book Value.
FA097 Fixed Assets TDIC requires category wise NA Gap New Custom Reports needs to FAGEN-GAP- NA
Fixed Asset Disposal Report. be developed in TDIC specific 6.0
This is a summary report by format for printing Fixed
major category. Asset Disposal Report.
FA98 Fixed Assets TDIC requires Fixed Asset NA Gap New Custom Reports needs to FAGEN-GAP- NA
Summary Register by Asset be developed in TDIC specific 7.0
Categories. format for printing Fixed
Asset Summary Register.

FA099 Fixed Assets TDIC requires CWIP TO FA NA Gap New Custom Reports needs to FAGEN-GAP- NA
report summarising additions be developed in TDIC specific 8.0
for a period, imported from format for printing CWIP TO
projects module. This report is FA report.
summarised by asset category
and Project.
FA100 Projects Business requires Budgetary NA Standard Fixed asset budgeting is NA NA
control at Department level for covered in Projects module.
various Capex budgets
FA101 Fixed Assets TDIC requires the option to NA Standard Alias is an alternative code NA NA
create aliases for the asset that represents a complete
Location combinations. asset location combination.
Functionality of creating a
short code (Alias) for asset
location KFF is available in
Oracle.
Open and Closed Issues for this Deliverable
Open Issues
ID Issue Resolution Responsibility Target Date Impact Date
Closed Issues
ID Issue Resolution Responsibility Target Date Impact Date

BR.030 B R M D: Financials-Fixed Assets

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BR.030 B R M D: Financials-Fixed Assets

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BR.

030 BUSINESS REQUIREMENTS

Author: Satyanarayana Ilapavuluri

Philip ODonnell (Finance Business

Date Author Versio Change Reference

07-Aug- Satyanarayana 1.0 No previous version

Matthew Clancy Solutions Architect - Business Systems

No. Name Position Signature Remarks

1 Philip ODonnell Finance Business Yes None

Document Control iii

Document Control iii

Business Requirement Fixed Assets

BR.030 Module Description Ref Solution Solution Description GAP TE040

BR.030 Module Description Ref Solution Solution Description GAP TE040

BR.030 Module Description Ref Solution Solution Description GAP TE040

For user simplicity, aliases

BR.030 Module Description Ref Solution Solution Description GAP TE040

BR.030 Module Description Ref Solution Solution Description GAP TE040

BR.030 Module Description Ref Solution Solution Description GAP TE040

BR.030 Module Description Ref Solution Solution Description GAP TE040

After successful completion of

BR.030 Module Description Ref Solution Solution Description GAP TE040

User needs to re-run the post

BR.030 Module Description Ref Solution Solution Description GAP TE040

BR.030 Module Description Ref Solution Solution Description GAP TE040

BR.030 Module Description Ref Solution Solution Description GAP TE040

BR.030 Module Description Ref Solution Solution Description GAP TE040

BR.030 Module Description Ref Solution Solution Description GAP TE040

BR.030 Module Description Ref Solution Solution Description GAP TE040

Approved and signed asset

BR.030 Module Description Ref Solution Solution Description GAP TE040

BR.030 Module Description Ref Solution Solution Description GAP TE040

Proceeds of sale from the sale

BR.030 Module Description Ref Solution Solution Description GAP TE040

BR.030 Module Description Ref Solution Solution Description GAP TE040

BR.030 Module Description Ref Solution Solution Description GAP TE040

BR.030 Module Description Ref Solution Solution Description GAP TE040

BR.030 Module Description Ref Solution Solution Description GAP TE040

BR.030 Module Description Ref Solution Solution Description GAP TE040

Run Depreciation with Close

BR.030 Module Description Ref Solution Solution Description GAP TE040

Open and Closed Issues for this Deliverable

ID Issue Resolution Responsibility Target Date Impact Date

ID Issue Resolution Responsibility Target Date Impact Date

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