Professional Documents
Culture Documents
Michael Prakhina
Lazar Consultants
2007 Wellesley Information Services. All rights reserved.
What Well Cover
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Typical Period-End Closing Process
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Typical Period-End Closing Process (cont.)
Start Analyze
background errors
jobs
Sarbanes-
Inform other
Oxley
employees
compliance
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Needed Functionality for Period-End Close
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Introducing the Closing Cockpit
Organizational
Units
Dependencies
of tasks
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What Well Cover
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Getting Started with the Closing Cockpit 10 Key Steps
1. Create a template
2. Create a task list
3. Schedule tasks
4. Define end of processing workflow
5. Detect, analyze, and resolve errors
6. Set the object status
7. Repeat the processing
8. Monitor execution with the schedule manager cockpit
9. Track and analyze tasks
10. Understand the Worklist Monitor
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Step 1: Create a Template
The template only contains the relevant closing tasks and is distributed to the
local companies. There it can be adapted according to local requirements. You
dont schedule/execute any jobs from a template, but from the task plans that
are derived from the template.
You can also import templates from other systems, using the Remote Function
Call (RFC) connection.
The closing hierarchy refers to SAPs organizational units. You can add your
own organizational units.
The procedure for creating the template is the same as in the Schedule
Manager. 12
From Corporate Template to Local Template
Configure the corporate template for a standardized, group-wide closing process and
steps: Template CORP_TEMPL (corporate level), copied to template LOC_TEMP_1
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Step 2: Create a Task List
Include a transaction:
You can choose the
Transaction radio
button to make the
field ready for input.
You can then enter the
transaction.
The task list is intended to represent the processing steps and the
period-end closing process flow. Creating this list will involve
creating Transaction tasks such as the Set Deletion Flag
transaction and defining or customizing Flow Definitions.
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Step 2: Create a Task List (cont.)
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First, Define or Customize a Flow Definition
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Flow Definition Management Screen
Some of the processing steps listed in the new flow definition, such as
Preliminary Settlement for Co-Products might be redundant since these are
not to be executed. To customize the flow definition, you first need to switch to
Edit mode. You can delete processing steps from the flow definition by clicking
the processing step you want to delete and choosing Cut Block. 18
Next, Customize the Processing Steps
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Next, Customize the Processing Steps (cont.)
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Next, Customize the Processing Steps (cont.)
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Processing Steps
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Use Selection Variables in the Variants
You can use selection variables to define variants for the Flow Definition that can be used to
specify predefined or default settings for specific fields. This means you do not have to
customize the variants for each period-end closing step. This concerns the Period and
Fiscal Year fields in particular. The above example illustrates how a variant is selected in
the worklist.
To use a selection variable, you first have to create it using transaction STVARV. When you
execute the transaction, you first go to display mode. To create or change a variable, switch
to change mode where additional icons are displayed (e.g., Create and Change).
The transaction accesses table TVARV, which is cross-client.
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Use Selection Variables in the Variants (cont.)
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Use Selection Variables in the Variants (cont.)
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Use Selection Variables in the Variants (cont.)
In this case,
selection variables
are used for the
Period and Fiscal
Year fields.
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Use Selection Variables in the Variants (cont.)
1
2
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Use Selection Variables in the Variants (cont.)
Choose a selection
variable to set it as the
selection variable in
the variant
Result:
The parameter on the selection screen is locked and
can now only be maintained in transaction STVARV
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Step 3: Schedule Tasks
The period-end
closing is
scheduled in
the Scheduler.
You can drag a
task to the
Daily Overview
for scheduling
using the left
mouse button.
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Step 4: Define End of Processing Workflow
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Step 5: Detect, Analyze, and Resolve Errors
The object list in the worklist monitor displays all objects with
errors. Double-click on the object to call up the short texts for the
generated error/warning/information messages.
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Step 5: Detect, Analyze, and Resolve Errors (cont.)
If you double-click on the short text, the system displays the long
text. Links from long texts to other transactions (such as
Customizing) are also active. 34
Step 6: Set the Object Status
Repeat
Processing
Skip
Processing
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Step 7: Repeat the Processing
Each new processing run
is displayed in the monitor.
The number of objects with
errors is also updated.
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Step 8: Monitor with the Schedule Manager Cockpit
The left-hand part of the screen contains the actual task list, which contains the
tasks for period-end closing, for example.
The right-hand part of the screen contains the calendar, which comprises a
monthly overview (top right) and a daily overview (bottom right). The daily
overview provides an overview for todays date of the planned/running tasks or
the tasks that have already been carried out. The task types background job
and flow definition can also be scheduled in the daily overview. 37
Step 9: Track and Analyze Tasks
Green day:
Tasks processed
successfully
Yellow day:
Tasks are still active or
were processed with
warnings
Red day:
Some tasks processed
with errors
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Step 10: The Worklist Monitor
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Step 10: The Worklist Monitor (cont.)
If you double-click
the task, the system
creates an object list
for the task
The system
automatically
displays this object
list from the
workflow mail
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Worklist Monitor Displaying Messages
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Lessons Learned
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Technical Information Key Authorizations
Task List: Create and Change
Authorization Object Authorization Fields Settings/Values
B_SMAN_WPL WORKPLAN Name of task list
ACTVT 02 Change
03 Display
16 Execute
S_BDS_DS CLASSNAME SCHEDMANTASK
CLASSTYPE OT
ACTVT 01 Add or Generate
03 Display
30 Determine
S_GUI ACTVT 61 Export
S_ALV_LAYO ACTVT 23 Maintain
Monitor Display
Authorization Object Authorization Fields Settings/Values
B_SMAN_WPL WORKPLAN Name of task list
ACTVT 03 Display
S_GUI ACTVT 61 Export
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Technical Information Key Authorizations (cont.)
Monitor Display
Authorization Object Authorization Fields Settings/Values
B_SMAN_WPL WORKPLAN Name of task list
ACTVT 03 Display
S_GUI ACTVT 61 Export
Message Display
Authorization Object Authorization Fields Settings/Values
S_TABU_DIS ACTVT 02 Change
DISBERCLS KKK
Flow Definition
Authorization Object Authorization Fields Settings/Values
PLOG PPFCODE DISP
AEND
INSE
PLVAR 01
OTYPE WS
S_GUI ACTVT 61 Export
Worklist
Authorization Object Authorization Fields Settings/Values
PLOG PPFCODE DISP
AEND
PLVAR 01
OTYPE RY, T, AC, O, S, A, P, $$, C
INFOTYPE 1000, 1240, 1001, 1218
SUBTYP B240, A007, B003, A008, B208, A003
ISTAT 1 Active
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Resources
http://help.sap.com
mySAP ERP > SAP ERP Central Component (choose version
and language) > SAP ERP Central Component > Financials >
Financial Accounting (FI) > General Ledger Accounting (FI-GL)
(New) > Periodic Processing > Closing Operations >
Configuring the Closing Cockpit
f http://help.sap.com/saphelp_erp2005vp/helpdata/en/42/f890
415ae3a109e10000000a155106/frameset.htm
SAP Service Marketplace
https://websmp207.sap-ag.de/okp *
https://websmp207.sap-ag.de/FI * > Fast Close > Media Library
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7 Key Points to Take Home (cont.)
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Your Turn!