REDLINEandASBUILTPROCEDUREANDGUIDELINES

TheAsBuiltproceduredescribedbelowshallbeappliedbystaffandconsultantstoallprojectswhichinvolve
ADOToversighttoassureADOTandotherstakeholdersthedeliveranceandavailabilityoftheAsBuilt
information.AsBuiltPlansarerequiredonallprojectsincludingbutnotlimitedto:permitprojects,
procurementprojects,subprogramprojects,TransportationEnhancementprojectsandLocalGovernment
projects.
IfaprojectcrossesorimpactspropertyownedormaintainedbytheCentralArizonaWaterConservation
District(CAWCD),MaricopaWaterDistrict(MWD),refertotheContractSpecialProvisions.
AsBidPlans:
TheAsBidPlanSetisthefinalsealedandsignedplansincludingaddendumsatbidopening.
FieldRedLinePlans:
TheFieldRedLinePlansrecordthechangesthathaveoccurredduringconstructionandareincorporatedonto
theplansmanuallyand/orelectronically preparedbytheConstructionAdministrator.ThefieldRedLineset
andothermiscellaneousdocumentswillbeprovidedbytheConstructionAdministratorforthepreparationof
theAsBuiltplans.
AsBuiltPlans:
AsBuiltPlansaretheofficialrecorddrawingthatdocumentswhatwasconstructed.PleaserefertoARS32152
fortheofficialdefinition.
AsBuiltDesigner:
IsapersoninchargeoftheAsBuiltPlansforaprojectwhoensuresthattheFieldRedLinePlansare
transferredaccuratelytotheAsBuiltPlans.
ConstructionAdministrator:
IstheADOTResidentEngineeror thepersonwhoisinchargeofadministratingtheproject.
DesignerofRecord:
Istheprofessionalregistrantwhoisresponsibleforsealingtheplansheet.
Purpose
ThepurposeoftheseguidelinesandproceduresistoensurethattheAsBuiltDrawingsarecreatedconsistently
andaccuratelyforallprojects.

1
 PROCEDURE
1. TheConstructionAdministratorensuresthatallprojectchangestotheAsBidPlanshavebeenrecorded
ontheFieldRedLinePlans.UsetheFieldRedLinesConstructionInspectionQuantlist(Attachment
#1)andtheRedLineGuidelinessectionofthisdocument.
2. TheConstructionAdministratorcompletestheFieldRedLineinformation onthecoversheet
(Attachment#2) andcoordinateswiththeADOTprojectmanagerforthedeliveryofthecompleteRed
LinepackagetotheAsBuiltDesignerinchargeoftheproject.
3. TheAsBuiltDesignerwillreviewtheFieldRedLinePlansforlegibilityandaccuracy.Duringthe
reviewprocess,theAsBuiltDesignerandConstructionAdministrator mustaddressanydiscrepancies,
resolveanyconcerns,andestablishascheduleforcompletionoftheAsBuiltPlans.TheAsBuiltset
willbecompletedinamaximumof60daysfromthedatetheFieldRedLinePlansarereceivedbythe
AsBuiltDesigner.WhentheConstructionAdministrator hasconfirmationthattheAsBuiltDesigner
hasreceivedtheFieldRedLinePlans,theywillsendanemailtoFieldReportsindicatingthedatethe
AsBuiltDesignerreceivedthedocuments.ThatemailwilltriggeranentryintotheFASTsystemthat
willbeusedtodocumentthecompletiondeadline.
4. TheConstructionAdministratorandtheAsBuiltDesignerwillconsulttodeterminewhatprocesswill
beusedtocreatetheAsBuiltplansandwillinformtheprojectmanagerofthedecision. Withall
processestheAsBuiltplanswillbecreatedby followingtheAsBuiltGuidelinesection ofthis
document. Theycanchooseoneoracombinationofthefollowingprocesses:
o ProcessOneIfthefinalFieldRedLinePlansareahandwrittenhardcopyandareclean,
completeandlegibletheycanbeconvertedtoAsBuiltplans.Thedocumentwillthenbescannedto
PDF bytheAsBuiltDesignerunlesstheConstructionAdministrator choosestodoso.
o ProcessTwoIf theFieldRedLinesheetsareinPDFformat,redlinedelectronically,andare
clean,completeandlegibletheycanbeconvertedtotheAsBuiltplansbytheAsBuiltDesigner
unlesstheConstructionAdministratorchoosestodoso.
o ProcessThreeTheAsBuiltDesignertranscribesall of theRedLineselectronicallyontotheplans
usingtheTIFForPDFfilethathasbeenimportedintoMicrostationorAdobeProfessionaland
preparestheAsBuiltplans.
5. OncetheRedLinesareconvertedintotheAsBuiltset,theAsBuiltDesignerwill returntothe
ConstructionAdministrator,anelectroniccopy(PDF)andattherequestoftheConstruction
Administrator one(1)hardcopysetofhalf sizeAsBuiltplans.TheConstructionAdministrator will
completethefinalreview.

2
 6. TheConstructionAdministratorwillnotify theADOTprojectmanagerandtheAsBuiltDesignervia
emailthattheAsBuiltplansarecompleteandapproved.TheywillalsosendorrequestthattheAs
BuiltDesignersend:one(1)hardcopyhalf sizeset(11x17)of AsBuiltplansandaCD/DVDin
PDFformatof theAsBuiltplanstotheStatewideProjectManagementTransportationEngineering
Specialist(SWPMTES).TheAsBuiltDesignerwillnotifytheConstructionAdministrator &PMwhen
theplanshavebeensenttotheSWPMTES.
7. TheSWPMTESwillcheckthatallpagesareprintedandensurethatthefilesdonotcontainunreadable
orcorruptfile(s)andthenwillloadthemintotheAIDW.IftheAsBuiltdeliverablescontaincorruptor
unreadablefile(s),theSWPMTESwillnotifytheAsBuiltDesigner,projectmanagerandConstruction
Administrator ofthediscrepancyandrequestthedeliveryofanewfile.WhentheAsBuiltPlansare
checkedintotheAIDWitwilltriggeranentryintoFASTthatwillentertheAsBuiltsubmittaldateand
sendemailnotificationstotheConstructionAdministrator &PM.Untilthistriggercanbeputintoplay
theSWPMTESwillsendnoticetoFieldReportsthathe/shehasreceivedtheAsBuiltPlans.
8. TheSWPMTESwillsendtheAsBuiltsettoEngineeringRecordsandsendanemailtotheConstruction
Administrator,theAsBuiltDesignerandtheprojectmanagerstatingthattheAsBuiltPlanshavebeen
delivered.

RedLineGuidelines
1. ThebaseforRedLineswillbeacopyoftheAsBidPlans.

2. CompletetheapplicableRedLineinformationonthecoversheet(seeexampleAttachment#2).

3. EnsurethateverysheethasbeensealedandsignedbytheEngineerofRecord.

4. Allfieldrevisionstopermanentconstructionwillbedocumented. Theserevisionsincludebutarenot

limitedtogeometric,utilities,underground,guardrail,striping,signageandpermanenterosioncontrol.
5. Shopdrawingsthatareuniqueinnatureandareoriginalcontractorsubmitteddesignsthatwerenotincluded

intheasbidplans,shopdrawingsthatchangethedesign,RFIsandSupplementalAgreementswill all be
documented.Anyadditionalshopdrawingplansheetswillbeaddedattheendoftheplanset.
6. MinorRevisionswillbedrawnontheoriginalsheets.

o TheConstructionAdministratormay addsketchesthatclarifyordocumentnewfindingsorfield
modificationsthatneedtoberecorded.
o ConstructionAdministratorshouldensurethattheRedLinePlansarereadable,withoutleavingany
extraneousdataontheplans.
o Useredtorecordyourchanges.ChangesmaybecloudedatthispointiftheConstruction
Administratorchoosesto.

3
7. MajorRevisions:

o IfarevisedsheetisneededthenewsheetshallbesealedandsignedbytheDesignerofRecord (PE)
makingtherevision.
o Theoriginal AsBidsheetisnotdiscarded.AnXmustbedrawnfromcornertocornerofthe
borders.
o Thelineshouldnotbesowideastoobscureanydetailsthatshouldremainvisible.
o Therevisedsheetisnumberedwiththesamesheetnumberandincludesarevisionlinewith the
RevisionNumber,description,dateandinitialsofthepersondoingthechanges.
o Ifasinglesheetisbeingrevisedseveraltimes,anXmustbedrawnontheoriginalsheetand
subsequentsheetsuntilthelastrevisedsheethasbeensubmitted.Placethesheetsbehindtheoriginal
inchronologicalorder,numberingthemusingtheoriginalsheetnumberandtheRevisionNumber.
o Theconstructionfieldofficemay RedLinechangesontotheplans.Ifthereweremultiplerevisions
forasinglesheet,allrevisionsshouldbetransferredontothelastrevisionsheet.
o Ifthereisnotimetoprepareanelectronicdetail,handdrawnsketchessealedandsignedbythe
ProfessionalRegistrantresponsibleforthechangemaybeused.Thesetypesofdetailsshouldbe
convertedtoaformalrevisiontotheplanspriortothecompletionoftheconstruction.(See
Attachment#3and#4).
o Allrevisionspreparedbythedesignerwillbecloudedandifnecessary numberedusingthetriangles
legend.
8. AddedPlanSheets:

o Addedplansheetsshallbeinsertedwithintheappropriatesection.Labelthesheetwiththesheet
numberandthenextletterinthealphadesignationsequenceusinguppercasealphaletters(18A,
18B,etc) intheupperrighttitleblock.

4
 AsBuiltGuidelines
1. TheprimeconsultantortechnicalgroupthatistheleadfordesignisalsotheleadfordistributingtheRed
LinePlansandcompilingtheAsBuiltdocuments.
2. CompletetheAsBuiltinformationonthecoversheet(seeexampleAttachment#2)
3. Allchangesneedtobelegible.WheredraftingofchangesisrequiredtheAsBuiltDesignerisresponsible
forproducingqualitydrawingsfromtheRedLinesprovided.
4. Allrevisionswillbeclouded.Neverremoveoldvaluesordetails,justlineorXthroughthem.Ifthereis
noroomforthenewvalue,youcangotothesideonthesamelineorbeneaththetableandstatethatvalue
XisbeingreplacedbyY.
5. Ifsheetsarerevised,onlytheoriginal asbidsheetwiththeXacrossitandthefinalrevision sheetshowing
all revisionswillbeincludedintheAsBuilts.
6. EnsurethateverysheethasbeensealedandsignedbytheEngineerofRecord.
7. ThepersonpreparingtheAsBuiltdrawingsmustdateeverysheetintheupperrighthandcornerwhether
ornottherearechangesinthatplansheet.
8. Whenthesetiscompletethesheetsaretobenumberedconsecutivelyinthelowerrightcornerofthetitle
block.

FileSizeandNamingConvention
1. Themaximumfilesizeis75MBwhichshouldcontainaprojectofabout580pages(donotusecolorPDf
orprintsaretheseincreasethefilesize).Mostoftheprojectsshouldfitinonesinglefile,youcanobtainthe
maximumfilesizeby:

a. Scanningthe11x17sheets,combiningthem(becareful,PDFprofessionaldoesnotrecognizepage
numbersandtendstoaccommodatefilesaccordingtoitsformatwhichcanresultinpage10tofollow
page1)tothenoptimizeandreducethefilesize(ifnecessary).Ausefultipistocombinethefilesas
followssaythatbyscanning100pagesyouobtained5PDFs.
i. Openthefirstone,gotothelastpageofthefile(ae.page20ofthe1to20scannedpages)and
clickoninsertpages(foundunderDocuments).
ii. Inthepromptwindowyouwillbepromptedtosearchforthefilethatcontainsthenextbatchof
pages(ae.21to40),clickonthatfilesothenameshowsunderFilenameintheprompted
window.
iii. ClickSelect,youwillbepromptedwithanotherwindow(insertpages).Chooselastpage(or
after)makingsurethelastpageisshownaspageunderLocationandthenclickOK.

5
 iv. Yourfilenowcontains40pages(1to40continuous)repeatthisprocessuntilyouhaveallthe
pagesoftheproject.
v. ClickOptimizeScannedPDFfoundunderDocuments,youmaybepromptedtosavethefile
atthispointyoucangivethenewfileanameandproceed. Choosethesmallfilesizeoption
insteadofthehighqualityoption.
vi. OnceoptimizedthenclickReduceFileSizealsofoundunderDocumentsandOK.
vii. Savethenewfile(shouldbeasmallsizefile).

b. IfyouareusingPDFprofessionaltocreatetheAsBuiltplanstryoptimizingandreducingthefilesize
afterthepreparedAsBuiltplansarefinishedtoattainsimilarfilesizeasscanning.Otherwise,scanof
theprepared11x17AsBuiltsheetstoreduce thefilesize(youmayhavetofollowtheabove
procedure).

c. IfyouareusingTIFFfilestocreatetheAsBuiltplans,youcan:

i. TryconvertingtheAsBuiltfileintoaPDFfile,optimizingitandthenreducingthefilesize.
Dependingonthenumberofpagesintheprojectitmaytakeseveraltimesoptimizingrangesof
pagesandreducingthefilesizeoftheserangespriortocombiningthemintoonesinglefilesize
andonceagainoptimizeandreducefilesize.ThismethodisHIGHLYDISCOURAGEDbecause
itmaycauseyourcomputertoeitherslowdownconsiderablyorfreeze,plustheprocesstaketoo
muchtime.
ii. AfasterwaytoobtainonefileafterworkingwithTIFFfiles(thathavebeenimportedin
Microstation)istoscantheprepared11X17AsBuiltplansintoasinglePDF(seeaabove).

2. Ifyourprojectcontainsmorethan1volume(includingchangeorders)and/orincludesshopdrawingsbreak
downtheprojectintovolumes(iftheyhavenotbeenbrokendownalready)andnamethemaccordingly(see
examplesbelow).

3. Namingoffilesshouldusethefollowformat(Useunderscorebetweeninformationanddonotleavegaps,
seeexamples):
ForALLprojects:
TracsNumber,VolumeNumber(usea,b,cifnecessary),PageRange(includeschangeorders)in
parenthesis,AsBuilts,FileExtension.

Forprojectsthatcontainshopdrawingsuse:

TracsNumber,VolumeNumber,Pagerangeinparenthesis,ShopDrawings,FileExtension.
6
EXAMPLES(Forthepurposeoftheseexamples,itisassumedthatthechangeorders,standards,face
sheetandadditionalpageswerealsocountedaspartofthepagecount).

Example1,Simpleproject(upto580pages):
Aprojectcontains400pages(ae.395originalpagesand5changeorders),thefileshouldbenamed:

H100001C_vol1(pgs1to400of400)_AsBuilts.pdf

Example2,LargeProject(morethan580pages):
Aprojectthatcontains700pages,shouldbebrokendownandnamedinthefollowingformat:

H100001C_vol1(pgs1to500of700)_AsBuilts.pdf
H100001C_vol1a(pgs501to700of700)_AsBuilts.pdf

NOTE: Trytomakethebreakwerethereisadiscontinuityfromonetechnicalgrouptoanother[forpurpose
ofexample2,pagesgoingfromTraffic(page460to500)toBridgeplans(from501to700)orasdescribed
inexamples3and4.

Example3(separatingaproject):(Example3and4appliestoprojectsthathave2volumesintheset
andidentifiesassuchintheirrespectivefacesheets)
Aprojectcontains1050pages,theprojecthad2volumesandshopdrawings(70pagestotalforboth
volumes)correspondingtobothvolumes(pagenumberingiscontinuoustoreachtopage1050).Volume
one:670pageswhichcontains2bridgeplanstowardstheend(pages581to670)volume2:380pages.The
projectshouldbebrokendownandnamedasfollows:

H100001C_vol1(pgs1to580of1050)_AsBuilts.pdf
H100001C_vol1a(pgs581to670of1050)_AsBuilts.pdf
H100001C_vol2(pgs671to1050of1050)_AsBuilts.pdf
H100001C_vol1(pgs1to50of50)_ShopDrawings.pdf
H100001C_vol2(pgs1to20of20)_ShopDrawings.pdf

Note:Iftherearemorethan580pagesofshopdrawings,theyshouldbealsobrokendowntotheir
correspondingvolume(usea,b,calso)seeexample5below.

Example4(separatingbyfilesize):
Aprojectcontains1038pagestotal,has2volumesandshopdrawingscorrespondingtoeachvolume
[volume1(657pages)and62pagesofshopdrawingsvolume2(381pages)and20pagesofshop
7
drawings].Further,theprojectsvolume1containedplansforacitypumpstationplanstowardstheend
(pages551to657).Theprojectshouldbebrokendownasfollows:

a. Volume1(657pages),filesize:72.0MB namingshouldbe:
H100001C_vol1(pgs1to550of1038)_AsBuilts.pdf
b. Volume1,PumpStationDrawings(102pages),filesize:10.74MBnamed:
H100001C_vol1a(pgs551to657of1038)_AsBuilts.pdf
c. Volume2(381pages),filesize:36.5MBnamed:
H100001C_vol2(pgs581to1038of1038)_AsBuilts.pdf
d. ShopDrawingsforvolume1(62pages),filesize:4.85MB
H100001C_vol1(pgs1to62of62)_ShopDrawings.pdf
e. ShopDrawingsforvolume2(20pages),filesize:2.33MB
H100001C_vol2(pgs1to20of20)_ShopDrawings.pdf

NOTE: Asmentionedinexample2,considertheproperplacetomakeabreak.

Example5(Generallargesizeproject):
Aprojectcontains10,000pagestotal(countedcontinuously)has5volumesandshopdrawings
correspondingtoeachvolume[volume1(2000pages)and800pagesofshopdrawingsvolume2(3000
pages)and600pagesofshopdrawings,volume3(2000pages)and200shopdrawingsvolume4(1500
pages)and150shopdrawingsandfinallyvolume5(1500pages)and150shopdrawings.Theproject
shouldbebrokendownasfollows:
PLANS

H100001C_vol1(pgs1to580of10000)_AsBuilts.pdf
H100001C_vol1a(pgs581to1060of10000)_AsBuilts.pdf
H100001C_vol1b(pgs1061to1740of10000)_AsBuilts.pdf
H100001C_vol1c(pgs1741to2000of10000)_AsBuilts.pdf

H100001C_vol2(pgs2001to2580of10000)_AsBuilts.pdf
H100001C_vol2a(pgs2581to3160of10000)_AsBuilts.pdf

H100001C_vol2e(pgs4901to5000of10000)_AsBuilts.pdf

H100001C_vol3(pgs5001to5580of10000)_AsBuilts.pdf

H100001C_vol3c(pgs6741to7000of10000)_AsBuilts.pdf
8
 H100001C_vol4(pgs7001to7580of10000)_AsBuilts.pdf

H100001C_vol4b(pgs8161to8500of10000)_AsBuilts.pdf

H100001C_vol5(pgs8501to9080of10000)_AsBuilts.pdf

H100001C_vol5b(pgs9661to10000of10000)_AsBuilts.pdf

SHOPDRAWINGS

H100001C_vol1(pgs1to580of800)_ShopDrawings.pdf
H100001C_vol1a(pgs581to800of800)_ShopDrawings.pdf

H100001C_vol2(pgs1to580of600)_ShopDrawings.pdf
H100001C_vol2a(pgs581to600of600)_ShopDrawings.pdf

H100001C_vol3(pgs1to200of200)_ShopDrawings.pdf

H100001C_vol4(pgs1to150of150)_ShopDrawings.pdf

H100001C_vol5(pgs1to150of150)_ShopDrawings.pdf

Example6,Otherdocumentstobeincluded:
Forprojectsthatcontainanyothertypeofinformationuse:
TracsNumber,Documenttype,Pagerangeinparenthesis,AsBuilts,FileExtension.
H100001C_vol1(pgs1to400of400)_VEStudy.pdf

4. ThenamingconventionforCD/DVDcoveris:
TopportionoftheCD/DVD:
ProjectName
CompleteProjectNumber
Federal ProjectNumber

BottomportionoftheCD/DVD:
TracsNumber,NumberofVolumes,PageRangeinparenthesisandFileContent(ae.AsBuiltplans,Shop
drawingsetc).

InsideoftheCD/DVD:
TracsNumber

9
Note:DonotmarkofftheReadOnlyoptionoranyotherproperty.Also,donotputanypasswordsonthe
filesnorfinalizetheCD.
Thecovershouldbewhitebackgroundandblackletters(donotaddany othertypeof backgroundpictures,
colorsordisclaimersastheydonotcontrastwiththeprojectinformationandmakestheprojectinformation
hardtoread).

Example:Onlyvolumethathasbeen separatedin2portions
Upperportion:
AnthemWaytoNewRiverRoad
017MA229H760401C
IM017A(208)B

Bottomportion:
H760401C:1vol.(pgs1to1050),AsBuiltplans

Example:Morethan1volumeseparatedinportions
Upperportion:
AnthemWaytoNewRiverRoad
017MA229H760401C
IM017A(208)B

Bottomportion:
H760401C:2vol.(pgs1to1050 and1to350),AsBuiltplans
2vol.(pgs1to50and1to85),ShopDrawings
1vol.(pgs1to20),VEstudy

InsidetheCD:
H100001C

Note:PreparedAsBuiltexampleplansand/or QuestionsandAnswersinPDFformatcanbefoundin
theStatewideProjectManagementswebsiteunder ProjectDevelopmentProcessforms.

10
 Attachment#1
ARIZONADEPARTMENTOFTRANSPORTATION
INTERMODAL TRANSPORTATIONDIVISION
ConstructionInspectionQuantlist
GeneralProvisionsDivision1FieldRedLines
Version:12072009
ProjectNumber: TracsNumber:
Reviewer: Contractor:
BeginDate: CompletionDate:
Bid$Amount: Final$Amount:

Conforming? Attributes
Y N NA 1.AllFieldRedLinedchangesarerecordedontoahardcopy(Halfor
Fullsize)orelectronicimageoftheOriginalAsBidplans.
Comment:

Y N NA 2.FieldRedLinesubmittal setincludesallAsBidplansheets,
addendums,shopdrawings(onlyifuniqueinnature)andanyredesigned
plansheet(submittedbyanyProfessional)includingtheproperly"Xed"
outoriginalsheets.
Comment:

Y N NA 3.FieldRedLineinformationiscompleteandincludeslocation,
(stationing,elevations,offsetsetc.),dimensions,anditemname.
Comment:

Y N NA 4.FieldRedLinesincludeallplan'smodificationswhetherbyfield
adjustments,supplementalagreementsorRFIsandfindingsthatdiffer
fromtheconditionsshownontheasbidplans.
Comment:

Y N NA 5. FieldRedlinesincludeallutilitywork(gas,water,CAP,electric,
communications,irrigation,railroad,etc.)moved,addedorabandoned
aspartoftheconstructionproject.
Comment:

Y N NA 6. FieldRedLinesincludeonlyinformationrelevanttothe
modifications.(Insureinspector'sfieldnotesarenotincluded.)
Comment:

Y N NA 7. FieldRedLinesarelegibledrawingsandtextaredoneneatlyand
printsizeisadequate.
Comment:

11
Y N NA 8. Supplementalpagescontainingplanmodificationsketcheshavebeen
sealedandsignedbytheregistrantauthorofthosesketches(ae.
Designer,REorcontractorsregistrantwhoisprovidingthesketches).
Comment:

Y N NA 9. FieldRedLineshavebeencheckedforaccuracypriortosubmittalto
theAsBuiltdesigner.
Comment:

Y N NA 10. FieldRedLinesreadyforsubmittalisacompletesetandareina
correctsequentialorder.
Comment:

Y N NA 11. TheConstructionAdministratorhascompletedtheFieldRedLines
InformationonthefrontpageoftheRedlineset.
Comment:

Y N NA 12.ConstructionAdministrator submitsFieldRedLinestoAsBuilt
designer(includingConsultant,internalADOT&LocalGovernment
administeredprojects)within45daysofprojectfinalacceptance.(cc
submittalstoPM)
Comments:

12
 Attachment#2

13
 Attachment#3

14
 Attachment#4

15
 Attachment#5

ArizonaDepartmentofTransportation
AsBuiltPreparationEstimate

ProjectNumber: TRACSNo.
ResidentEngineer'sname: Date:

Number Estimated Total Total

ofsets minutes/ estimated estimated
Enteryourdatainallyellowfields Unit sheet time time
DONOTCHANGETHESEFIELDS minutes Hours

Numberofsheetsinplanset 573 sheets

Numberofsheetswithnorevisions(noredlines) 300 sheets 1 1.00 300 5
includingcheckofsealandsignature(1
min/sheet)
(*)Numberofsheetswithlimitedrevisions 200 sheets 1 15.00 3000 50
(minoreditredlinechanges)(15min/sheet).
(*)Numberofsheetswithextensiverevisions 73 sheets 1 40.00 2920 49
(somedrawingsneedtobeeithercreatedor
edited)(40min/sheet)

Numberofextrasheetstoconfirmthatallpages 273 sheets 1 1.00 273 5

aresigned(1min/sheet)
printhalfsizesets(1check,1final)(10 573 sheets 2 0.17 191 3
sec/sheet)
scanandcopysetforCD(2min/sheet.pdf) 573 sheets 2 2.00 2292 38
Administration(contractestimate,QCetc) 16
Checknumberofpagesagainstbreakdownof TotalProjectHours= 166
changes
ok Equivalentto(min/sheet)= 17

(*)Note:Somemajorchangesmayneedmoretimetoredrawsomedetails.
Ifthatisthesituationinyourprojectthenadd5to10%totalhoursorconsultwiththe
AsBuiltStatewideProjectManagementSpecialist

16
 Input Activity Output

CompleteRedLinePackage A
*CompletedRedLinePlanswiththeFieldRedLineinformation
completedonthecoversheet

CompleteRed 1 CompleteRed
LinePackage ReviewRedLine LinePackage
APM CA Package DES DES

CompleteRed 2 CompleteRed
LinePackage Determineprocess LinePackage
DES tofollow DES CA DES

3 Electronicand
CompleteRed
ConverttoAs SizepaperAs
LinePackage
Builtsandsendto Builts
DES DES CA
CA

Electronicand 4
ApprovedAs
SizepaperAs CompleteFinal
Builts
Builts ReviewofAs
CA CA CA
Builts

5
ApprovedAs Notificationof
Sendnoticethat
Builts approval
AsBuiltsare
CA CA APM DES
approved

Responsibilities
* APM=ADOTProjectManager
* CA= ConstructionAdministratortypicallytheResidentEngineer
*DES=Designerofrecord
KEY
* ER=EngineeringRecords
* SWPMTES=StatewideProjectManagementTES
*AIDW=ADOTInformationDataWarehouse

ADOTAsBuiltProcessTOBE Group:

ArizonaDepartmentofTransportation Page1of2 Date:October9,2009

17
 Input Activity Output

6 Requestfor
ApprovedAs
Sendrequestfor CompleteAsBuilt
Builts
CompleteAsBuilt Set
CA CA DES
Set

Requestfor 7
CompleteAsBuilt
CompleteAsBuilt Finalizes
Set
Set CompleteAsBuilt SWP
DES DES
Set MTES

NoticethatAs
BuiltSetwassent
toSWPMTES
CA APM

8
CompleteAsBuilt CompleteAsBuilt
Checkfor
Set Set
SWP readabiltyand SWP SWP
MTES resolveasneeded MTES MTES

9
CompleteAsBuilt CompleteAsBuilt
EnterintoAIDW&
Set Set AIDW/
SWP send/deliverto SWP
MTES Eng.Records MTES FAST ER

10
CompleteAsBuilt Notificationof
NotifyAPM,CA,
Set Delivery
SWP DESofDeliveryto SWP
APM CA DES
MTES Eng.Records MTES

Endof
Responsibilities process
* APM=ADOTProjectManager
* CA= ConstructionAdministratortypicallytheResidentEngineer
*DES=Designerofrecord
KEY
* ER=EngineeringRecords
* SWPMTES=StatewideProjectManagementTES
*AIDW=ADOTInformationDataWarehouse

ADOTAsBuiltProcessTOBE Group:

ArizonaDepartmentofTransportation Page2of2 Date:October9,2009

18