Professional Documents
Culture Documents
C4C PDF
C4C PDF
1 General Features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8
1.1 HTML5 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8
HTML5 in SAP Cloud for Customer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8
Report an Incident . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9
1.2 Layout and Navigation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11
1.3 Personalization . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12
About Personalization (HTML5) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12
About Personalization (Microsoft Silverlight) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18
1.4 Changing Your Profile Picture . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20
1.5 VIDEO: Customizing Your Personal Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20
1.6 VIDEO: Creating and Editing Items . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20
1.7 Feed . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21
VIDEO: Changing Your Feed Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21
About the Feed . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21
Feed Events . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23
1.8 VIDEO: Using the Toolbar and Panes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26
1.9 VIDEO: Using the Shelf, Flags, and Favorites . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27
1.10 Shelf . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27
1.11 Tags . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28
1.12 VIDEO: Organizing Your Items with Tags . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30
1.13 Download . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30
1.14 Creating Incidents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31
1.15 Legacy Groups . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33
1.16 Calendar . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 34
1.17 Activities . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35
1.18 E-Mail . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 38
Installing the SAP Cloud for Customer Add-In for Microsoft Outlook . . . . . . . . . . . . . . . . . . . . 38
Installing the SAP Cloud for Customer Add-In for Gmail . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 39
Working from Gmail . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 40
E-Mail Security . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 41
Uploading New E-Mail Security Certificates . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 44
1.19 Working with Lists . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 45
1.20 Processing Inbound Phone Calls . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 46
1.21 Search . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 48
About Worklists . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 48
Enterprise Search . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 51
Filter Operators . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 52
1.22 Library . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 53
1.23 Using the SAP Add-In for Microsoft Excel . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 54
3 Sales Features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 79
3.1 SAP Cloud for Sales: Solution Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 79
3.2 VIDEO: Start Here for Sales . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 79
3.3 Accounts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 80
3.4 Contacts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 88
3.5 VIDEO: Working with Leads . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 91
3.6 Leads . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 91
3.7 Sales Leads . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 95
3.8 Opportunities . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 97
3.9 Influencer Map . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 100
3.10 Retail Execution . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 103
VIDEO: Start Here for Retail Execution . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 103
About Retail Execution . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 104
Visits . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 104
Routes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 107
Tours . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 110
3.11 Sales Quotes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 111
VIDEO: Creating Sales Quotes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 111
Creating and Processing Sales Quotes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 111
Sales Quote Processing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 117
3.12 Sales Orders . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 118
Creating and Processing Sales Orders . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 118
3.13 E-Mail . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 120
Working from Microsoft Outlook for Sales Users . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 120
Working from IBM Lotus Notes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 127
VIDEO: IBM Lotus Notes Settings and Features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 132
3.14 Forecasts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 133
3.15 Territories . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 136
3.16 Sales Target Planning . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 136
3.17 Analysis . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 138
Analysis for HTML5 for SAP Cloud for Sales . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 138
About Analysis . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 157
Personalizing Dashboards . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 159
7 Appendix . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 317
7.1 General Features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 317
Personalization . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 317
Pricing for SAP Cloud for Customer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 319
Party Processing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 322
Keyboard Navigation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 326
7.2 Analysis . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 327
Working with Reports . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 327
1.1 HTML5
Please note that this document is relevant only for HTML5-based screens. Either the described function
is available only in HTML5, or its HTML5 version differs from the Microsoft Silverlight version. To use this
function in the Microsoft Silverlight client, please log on to the Microsoft Silverlight-based screen and
follow the instructions in the corresponding help document.
Your solution is HTML5-based if the system URL contains /HTML5. Your solution is Microsoft Silverlight-
based if a Silverlight pop-up window appears when you right-click anywhere on the screen.
Prerequisite
Your administrator has set the default client to HTML5.
Business Background
HTML5 is the new standard for internet technology. It has open standards and runs on multiple platforms including
mobile-device platforms. Using HTML5 in SAP Cloud for Customer creates a plug-and-play solution, meaning that
it is not necessary to install additional software on each users machine.
Tasks
Each user can personalize their own screen to reflect the way they like to work. You can personalize the following:
Background image
For information about personalizing your background image, see Personalizing My Background Image
[page 318].
Home page
For information about personalizing your home page, see Welcome to Your Home Page (3m 40s).
All other screens
For more information about personalizing HTML5 screens, see About Personalization (HTML5)
[page 12].
In the HTML5 version, the editor opens in display mode. Click Edit to make changes to the entries in
the fields. Ensure that you have saved your changes by clicking Save. In the Silverlight version, inline
editing is available. This means that you need to double-click on a field to edit its content. The
Save button only appears when you have made a change.
For more information about adding or changing fields, see Extension Fields Quick Guide.
Reporting an Incident [page 9]
Overview
Please note that this document is relevant only for HTML5-based screens. Either the described function
is available only in HTML5, or its HTML5 version differs from the Microsoft Silverlight version. To use this
function in the Microsoft Silverlight client, please log on to the Microsoft Silverlight-based screen and
follow the instructions in the corresponding help document.
Your solution is HTML5-based if the system URL contains /HTML5. Your solution is Microsoft Silverlight-
based if a Silverlight pop-up window appears when you right-click anywhere on the screen.
If you encounter a problem in the application, you can search existing knowledge bases for a solution. If no solution
is available, you can report an incident to your administrator to request help in solving the problem. The system
collects context data, such as system information, a screenshot of the screen from which the incident was reported,
and relevant business data, and attaches it to the incident. This data gives information about the system at the time
at which the incident occurred and helps your provider to better understand the problem if your administrator cannot
solve the incident. The context data is only useful if you report the incident from the screen on which the problem
occurred since it includes information that is specific to this screen. Therefore, it is important that you always report
application-related incidents from the screen on which they occur. To do so, go to Help Report an Incident .
If you encounter a problem when exporting or uploading business data from or to Microsoft Excel, you can also
access the Report Incident screen from the SAP Add-in tab by clicking Help Report an Incident .
Prerequisites
You have configured your computer settings correctly by choosing Check My Computer Settings from the logon
screen.
Process Flow
1. To reach the Report an Incident screen, click Help Report an Incident .
2. Under Show us where the issue is you can annotate a screenshot of where you were working to better illustrate
your problem. You can highlight areas of the screenshot or add comments by inserting a callout. This helps
your administrator to better understand the problem and solve your incident more quickly.
If the screenshot is not relevant, you can:
Close the Report an Incident screen without saving the changes, then navigate to the screen on which
the problem occurred and report an incident from there to ensure that a relevant screenshot is attached
to the incident.
Deselect the Attach Screen checkbox. The screenshot will not be included and you can continue reporting
the incident.
Optional: You can provide screenshots or other relevant information as attachments to help your
administrator understand your problem quickly. To add an attachment, click Attach File .
3. Under Tell us what's wrong, specify the information your administrator requires to solve the incident:
In the Subject field, enter a brief description of the problem.
Enter a detailed description of the problem that includes the following information:
The events or actions that led to the problem, that is, details how to reproduce the problem
The results you expected (for example, different values or a more detailed error message)
If you are not reporting the incident from the Help Center, also include the following information in
your description:
Your user name
The work center and view in which the issue occurred
The documents or object IDs in which the issue occurred
The system behavior (for example, the error message displayed)
For security reasons, never include your password anywhere in the incident.
If you are an administrator and you want to send the incident directly to your provider, select the
Forward to Provider checkbox.
4. Under How serious is it?, select the priority of your incident based on the following information:
Critical business processes are affected and crucial tasks cannot be carried out. The incident Can't work
requires immediate attention because it could result in business downtime for the
organization. Security-related incidents must always be assigned this priority.
If you want to report an incident with this priority to SAP outside of your standard local business
hours, enter the incident information in English to ensure that it can be processed by after
hours support, which is available 24 hours a day, 7 days a week.
Business processes are affected, but the incident has only a minor impact on business I am concerned
productivity.
5. To save your entries and submit the incident to your administrator, click Submit .
The incident is submitted to your administrator, who either solves your problem directly or forwards the incident to
the provider for further analysis.
For more information, see Working with Incidents.
The layout of the user interface (UI) in SAP Cloud for Customer is organized by item type into various views, which
appear across the top of the screen.
Tasks
Understanding the Layout of the SAP Cloud for Customer User Interface
The following figure illustrates the placement of the work centers and work center views on the user interface of SAP
Cloud for Customer. The table below describes each element shown in the figure.
Work centers
A work area that is grouped by function. Titles of the available work centers appear horizontally across the
initial screen.
The work centers in the figure may look different as the available work centers varies depending on the
access rights given by the administrator.
When you choose a work center, the default view will always be the first work center view on the screen.
For an example, if you choose the Customers work center, then Accounts will be shown as the default
view.
Toolbar
A persistent vertical list of icons that appears on the left side of the screen, offering shortcuts for many of the
basic functions, such as search and new.
Please note that this document is relevant only for HTML5-based screens. Either the described function
is available only in HTML5, or its HTML5 version differs from the Microsoft Silverlight version. To use this
function in the Microsoft Silverlight client, please log on to the Microsoft Silverlight-based screen and
follow the instructions in the corresponding help document.
Your solution is HTML5-based if the system URL contains /HTML5. Your solution is Microsoft Silverlight-
based if a Silverlight pop-up window appears when you right-click anywhere on the screen.
You can personalize the SAP solution with your preferences regarding system settings, navigation settings, content,
and layout settings of a screen. You can also change labels, add mashups and fields to further personalize your
solution.
To personalize your solution, you enter the Personalization mode. Go to the Personalize menu in the title bar and
select the Start Personalization option. Once you are in the Personalization mode, you can hover over the content
area and see that editable areas are highlighted and marked by a frame.
When you hover over the area you want to personalize, icons with available functions will be displayed in the upper
corner of each framed area. You can select the icon which allows you to make the corresponding personalized
changes.
In the Personalize mode, you can make various changes to the current screen such as:
Personalize the layout
After completing the personalization of your screen, you can exit the Personalization mode by selecting the End
Personalization option from the Personalize menu in the title bar.
Apart from the personalized changes mentioned above, you can make changes to your screen without entering
Personalization mode. For example, you can sort columns, adjust column width, and rearrange the order of your
work centers directly on your screen. If you want to remove any of these changes, you have to select Start
Personalization from the Personalize menu in the title bar. Go to Personalize again, select Discard Screen and all your
personalized changes will be removed.
Note that any changes that you make to screen sections, tables, or fields are your responsibility. If you
change the name of a field or section, the help documents do not reflect your changes.
Tasks
To move a screen section to another location, go to Personalize Start Personalization and follow these steps:
1. Go to the screen that you want to personalize.
2. Hover over the highlighted section you want to move.
3. Press the left mouse button and then drag-and-drop the section into the desired location of your screen.
Note that you can only drag-and-drop objects within one screen area and not to other areas of your screen.
Your changes are saved automatically.
Personalize My Settings
You can personalize your system settings, such as regional settings, help content and related settings, in My
Settings from the Personalize menu.
In the Regional Settings tab you can select default settings such as date format, time zone, decimal notation,
and system language.
In the Onscreen Help tab, you select whether to display additional onscreen explanatory texts and country-
specific help. Onscreen explanatory texts consist of text boxes that are shown at the top of a screen or screen
section, and short help texts that are displayed when you move the cursor over a field that is underlined. In
Note that you must log off and then log on again for all changes in My Settings to take effect.
This feature is not supported for Microsoft Internet Explorer 9 Web browsers.
To remove your personalized background and related settings, in the My Background Image screen, click
Clear or Reset All .
To add a hidden existing field or column to a screen, go to Personalize Start Personalization and follow these
steps:
1. Open the Editor screen, Quick Create or Quick View window that you want to personalize.
2. Place your cursor over a field or column header and the area becomes highlighted and icons with available
functions appear.
3. To add a hidden field or column, click followed by Add Fields.
A dialog box with available additional fields appears.
4. Select a field and click Apply to add this field or column to your Editor screen, Quick Create or Quick View
window.
To hide a field, section, or column on a screen, go to Personalize Start Personalization and follow these steps:
1. Open the Editor Screen, Quick Create or Quick View window that you want to personalize.
2. Go to the field, section or column you want to hide.
3. Once you place your cursor over the item, the area becomes highlighted and icons with available functions
appear.
4. Click to hide the field, section or column from your screen.
You can make hidden items visible again by clicking followed by Add Fields. All hidden and available items
will appear in the list and you can add them again.
If any hidden sections exist on your screen, an Add icon appears in the corresponding location of your screen.
You can make the section visible by clicking .
To add an additional tab to an Editor screen, go to Personalize Start Personalization and follow these steps:
1. Go to the Editor screen where you want to add a tab.
By hovering over the header, it becomes highlighted and icons with available functions appear.
2. Click and a dialog box with available additional tabs appears.
3. Select a tab title from the list and click Apply.
4. The new tab is saved and appears in your header.
2. In the pop up box, you can give the query a name, and opt to make it your default query.
3. Click Apply . A new query is created, and it will now appear in your default selection drop down list.
4. Click Apply . The selected query will now appear as the default query in your default selection drop down list.
While the removed query will no longer appear in the list.
The process described here is an alternative way to organize queries. We highly recommend that you use the
process as described above.
In Personalization mode, you can work with queries and personalize them to suit your needs. You can organize
queries, add new queries, or remove queries from your selection list.
To organize your queries, go to Personalize Start Personalization and follow these steps:
1. Go to the Editor screen where you want to organize the queries of your selection list.
2. Click next to your selection list.
All your filter categories are displayed.
3. Place your cursor over a field, the area becomes highlighted and icons with available functions appear.
4. Click and a dialog box opens.
5. In the dialog box, you can select your default query or remove any queries from the selection list.
6. Click Apply to save your changes.
To add a new query to your selection list, go to Personalize Start Personalization and follow these steps:
1. Go to the Editor screen where you want to add a new query to your selection list.
2. Click next to your selection list.
All your filter categories are displayed.
3. Place your cursor over a field, the area becomes highlighted and icons with available functions appear.
4. Click followed by Add Query.
A dialog box opens.
5. In the dialog box, you can add the name of your new query and set it as default if necessary.
6. Click Apply to save your changes.
When you have finished organizing your queries, select Personalize End Personalization .
This is an alternate way to create / organize your queries. We recommend that you use the procedure as
described in the Create/Organize Your Queries.
Personalize a Mashup
1. From the Personalize menu in the screen that you want to personalize, select This Screen.
The personalize panel opens.
2. Click Mashups and Web Services to open this section of the personalize panel.
A list of all mashups that can be used in the current screen is displayed.
3. Click on a mashup to view more information and adjust settings.
4. To make a hidden mashup visible, select the Visible checkbox next to the mashup name.
5. If required, you can adjust the appearance of the mashup by selecting one of the following options under
Properties.
You can personalize your screen by selecting from a list of available mashups. Afterwards, they are either displayed
on your screen, or you can access them by clicking Web Services . If you need a new mashup, you can ask your
administrator to procure it from the SAP Store or to create a new mashup.
While working in Personalization mode, you can move up from a field to the superordinate section to make changes
on section level:
1. Hover over a field and click .
2. You will move up and the section area becomes highlighted.
You can personalize the SAP solution with your preferences. You can personalize system settings, navigation
settings, content and layout settings of a screen.
When you select This Screen from the Personalize menu in the title bar, the personalize panel opens on the right side
of the screen. The personalize panel contains the following sections:
Personalize Layout: A list of available content for the current screen is displayed.
Mashups and Web Services: A list of all available mashups for the current screen is displayed.
Note that any changes that you make to screen sections, tables, or fields are your responsibility. If you
change the name of a field or section, the help documents do not reflect your changes.
Tasks
Personalize My Settings
You can personalize your system settings, such as data and time formats in My Settings from the Personalize menu.
You can also personalize your background image and related settings to change the look and feel of the solution. For
more information, see Personalizing My Settings [page 317].
Personalize Reports
1. From the Dashboard screen that you want to personalize, open the Personalize menu and select This
Screen. The personalize panel opens.
2. In the personalize panel, in the Dashboard table, select the report that you want to display.
3. Drag and drop the report into the content area.
4. To rename the report, in the content area, click the name of the report and enter the new name.
5. To change the display view of the report, in the content area, click the Chart icon under the name of the report
and select the display view to be used to display the report. For example, you can select table view, bar view,
line view, or pie view.
6. To configure the report, in the content area, click the Settings icon on the top right of the report and make
the following changes if applicable:
Remove the report.
Rename the report.
Resize the columns in the report.
7. To save your changes to the current screen, in the personalize panel, click Save and close the personalize
panel.
Personalize a Mashup
For more information, see Personalize a Mashup.
Your profile gives you tools to manage your personal information. To open your profile, in the topmost menu bar,
choose Your Name Profile .
Tasks
Video
Video
1.7 Feed
Video
The feed allows you to quickly communicate and collaborate with your network. The feed is where you post updates
to your network and receive updates from your feed sources the information and people you need to complete
your work. In the feed, you can post feed updates (using shorthand), comment on feed updates, and delete feed
updates. You can also manage your feed sources and feed settings. As with other items, you can also search feed
updates, use filters to view only certain types of updates, and flag or tag feed updates, or add them to your favorites.
Tasks
@ To tag an item or mention a person in your update, enter an at sign ( @ ) plus the item or person name.
For example, enter @AccountABC to tag the account named AccountABC, or enter @Frank Friedman to
mention a customer named Frank Friedman.
Items that you tag in an update appear in the feed as links that can be opened for viewing or editing. Employees
who receive your update can only open tagged items that they are already following.
* To send a private update to an employee, enter an asterisk ( * ) plus the employee name, followed by the private
update.
For example, to send the private update Good work! to the employee Maria Smith, enter *Maria Smith
Good work! , then choose Post.
After you enter shorthand and two characters of the item or person for example, @Ac, @Fr or *Ma an automatic
search is performed, comparing your entry with existing items or people, and allowing you to select the correct one.
If a business document has a single-digit number, enter an asterisk after the number, for example 5*.
You cannot use the shorthand * to send private comments to other employees.
To manage your feed sources, choose Feed Feed Sources , where you can see a list of the sources that you
are currently following. For each source that you follow, you can specify the source events that will trigger an update.
To do so, select a source from the list, then choose Manage Source Events.
To manage your feed settings, choose Feed Feed Settings , where you can determine the following:
How your follow requests are accepted
To specify that all follow requests be accepted automatically, choose Automatically accept requests to
follow.
Whether e-mail digests for feed updates are sent
To receive periodic summaries of all feed updates via e-mail, choose Send digests of all my feeds.
The date by which feed updates are sorted
Feed updates are sorted, by default, according to the date they were last commented. If you prefer that feed
updates be sorted according to the date they were created, then select According to creation date.
On this screen, you can also define default event types for the items that trigger feed updates.
For more information about source events, see Feed Events [page 23].
For each type of feed source there are defined events which, when selected, trigger feed updates. The table below
lists those events and, in some cases, an additional description of the event.
Feed Events
Default
Source Event Event Additional Description
Account Creation Yes A feed update is posted if an owner is assigned when the
account is created. This default event cannot be switched off.
Address Change No A feed update is posted if changes are made to any address
on the account.
Status Change No
Addition or Removal of No
Attachment or Note
Activity Creation or Change No A feed update is posted if an account activity (that is, an
appointment, task or phone call) is created or changed.
Update Posted from the Item Yes When someone posts an update from the item view, the feed
View update will contain a byline indicating who posted the update.
This default event cannot be switched off.
Opportunity Creation Yes A feed update is posted if an owner is assigned when the
opportunity is created. This default event cannot be switched
off.
Addition or Removal of No
Contact
Addition of Removal of No
Product or Quantity Change
Addition or Removal of No
Attachment or Note
Activity Creation or Change No A feed update is posted if an opportunity activity (that is, a
task) is created or changed.
Addition or Removal of No
Competitor
Quote and Sales Order Yes A feed update is posted if a quote request or sales order
Creation request is created. The resulting feed update will not contain
user information.
Update Posted from the Item Yes When someone posts an update from the item view, the feed
View update will contain a byline indicating who posted the update.
This default event cannot be switched off.
Lead Creation Yes A feed update is posted if an owner is assigned when the lead
is created. This default event cannot be switched off.
Addition or Removal of No
Attachment or Note
Activity Creation or Change No A feed update is posted if a lead activity (that is, a task) is
created or changed.
Addition or Removal of No
Product or Quantity Change
Update Posted from the Item Yes When someone posts an update from the item view, the feed
View update will contain a byline indicating who posted the update.
This default event cannot be switched off.
Service Request Escalation Yes A feed update is posted if the ticket is escalated.
Service Request Processor Yes A feed update is posted if the agent assigned to the ticket is
Change changed.
Text Changes Yes A feed update is posted anytime new text is added to the ticket
by anyone other than the assigned agent, for example the
customer responds or another agent adds a note.
Contact Contact Details Change Yes A feed update is posted if changes are made to the contact
details on the header level only (for example, function,
department, or phone).
Address Change Yes A feed update is posted if changes are made to any address
for the contact.
Activity Creation or Change No A feed update is posted if a contact activity (that is, an
appointment, task or phone call) is created or changed.
Update Posted from the Item Yes When someone posts an update from the item view, the feed
View update will contain a byline indicating who posted the update.
This default event cannot be switched off.
Profile Change No A feed update is posted if changes are made to the employee
profile such as phone, mobile, e-mail, or address information.
User Requested to Follow You Yes This event is only relevant if you have chosen (via Managing
Feed Settings) not to have requests to follow you
automatically accepted. This default event cannot be
switched off.
User Accepted a Request to Yes This default event cannot be switched off.
be Followed
User Rejected a Request to be Yes If provided, the reason for the rejection is included in the
Followed requestor's feed update. This default event cannot be
switched off.
Activity Creation or Change Yes A feed update is posted if an employee activity (that is, an
appointment, task or phone call) is created or changed.
Private Update Yes Private updates are declared using the asterisk (*) notation.
This default event cannot be switched off.
Feed Item Comment or Reply Yes A feed update is posted to all recipients of the original feed
item when a comment or reply is posted, unless they have
deleted the original feed item. This default event cannot be
switched off.
Addition or Removal of No
Attachment
Video
Video
1.10 Shelf
The shelf displays items that you flag or mark as favorite. These items remain on the shelf for quick access until you
remove them.
Tasks
To open a feed update, choose the Open icon. (The links in feed updates link to the item or person
in the feed update.)
1.11 Tags
Tags are indicators that help you categorize items. Tags appear in the Tags pane, and in item headers.
Tasks
For example, at a sales conference, you talk to five potential customers who are eager to buy
your product. You want to follow up on these leads yourself, so you use a private tag,
*hot_leads, so that you can find them easily in the system and call them next week.
For example, the system regards the following tags as the same tag, which appears
in the system as hartford:
Hartford
HARTford
hartford
4. As you type your tag, the system runs an automatic search, comparing your entry to existing tags. You can
accept a suggested tag from the list presented by the solution.
When you accept a suggested tag, the system creates a copy of that tag for you. As a result, you can edit,
remove, or delete any tag that you assign to an item without affecting this tag in the rest of the system.
5. To add an additional tag, click the Edit tooltip, which appears when you click in the Tags area in the item header
and add your tag to the list.
6. Save your entries.
You can display the tags in list view and cloud view by using the corresponding buttons at the bottom of the
pane. For more information about display options, see Understanding the Display Options.
3. Select a tag from the list.
The system runs a search for items assigned to that tag and displays them as search results. You can also
run this same search using shortcuts in the global search. For more information, see Running a Global Search.
Renaming a Tag
1. In the Tags pane, click on the tag you want to rename.
This opens the Search, where all items containing your tag are listed.
2. Open the item in which you want to change the tag.
3. Delete the existing tag and replace it with the new tag.
If you move the cursor over a tag and the Remove (x) icon does not appear, it means that it is someone
elses tag, and you cannot remove it.
4. Choose Remove.
The tag is removed from this item only. All other items in the assigned to this tag keep their assignments and
the tag is still displayed by the solution as one of your tags.
Deleting a Tag
1. In the Tags pane, find the tag you want to delete and choose the Delete icon.
You can only add private tags to feed sources. If you enter or select a public tag, the system switches it to
a private tag by adding an asterisk (*) before the tag text that you entered.
For example, one of your colleagues has been helpful in the past with marketing questions, so you add
her as a feed source, which you tag with *marketing. When a feed update from her arrives, it
automatically appears with a private tag, *marketing. Since the tag is private, you are the only one who
sees this tag when you view the feed update. Thanks to the tag, when you see feed updates from her, you
can identify the source immediately, and you can use a tag search to find other feed updates from her.
See Also
VIDEO: Organizing Your Items with Tags [page 30]
Video
1.13 Download
Tasks
Ensure that your Web browser is set to prompt automatically for file downloads. If needed, consult your
Web browser documentation for additional information.
Beta Feature
This document describes how to access these features from the (Beta) Administration tab. If you are
accessing the features described here from the existing Administrator tab, or an alternate entry point,
the menu paths may be different.
This tab is available only in the Silverlight client. To switch to the Silverlight client from the HTML5 client,
choose Adapt Launch in Microsoft Silverlight .
You can create incidents to report problems with the user interface to your administrator.
Tasks
Creating an Incident
To create an incident:
1. Open the Help Center pane and click Report Incident.
2. In the window that appears, enter the following information:
Enter a Category.
Enter a note describing the issue in the Description field.
3. Click Save and Close to submit the incident or Close if you do not want to submit the incident.
Editing an Incident
You can add additional notes, files, and Web site links to an incident to provide information that will help your
administrator understand the user interface problems that you have experienced.
To add notes to the incident, proceed as follows:
1. Open the Help Center pane and click Track My Incidents.
2. Open the incident by clicking either the subject or the ID number.
3. Enter any additional information into the Note box.
4. Click Submit .
Groups are now supported via SAP Jam. Groups created in previous versions of SAP Cloud for Customer are
now labelled Legacy Groups. You can continue to edit and manage legacy groups, but you cannot create new
groups in this tab. For more information, on the Groups function in SAP Jam, visit SAP Help Portal, at http://
help.sap.com/sapjam .
You can use groups to collaborate with other employees via the feed and to share attachments. When you create a
group, you automatically become the group owner.
There are three types of groups:
Public groups are visible to all employees and requests to join are automatically accepted. Anyone can post
updates, add and remove attachments, or add members.
Private groups are visible to all employees but require the owner to accept requests to join. You must be a
member to post updates, add and remove attachments, or add members.
Secret groups are only visible to members and require an invitation to join and owner approval. You must be
a member to post updates or add and remove attachments. New members must be approved by the group
owner.
Tasks
Any member of a public or private group may add new members. For secret groups of which you are
not the owner, the owner receives a notification to either accept or decline the member request.
If you are the group owner, you must assign a new owner before you can leave the group.
To change the group owner, from the group header choose Actions Change Owner , and select a group member.
1.16 Calendar
This feature is only available for HTML5 clients. Your solution is HTML5-based if the system URL contains /HTML5.
For more information about the HTML5 client, contact your system administrator.
If you are not using the HTML5 client, you can see your appointments and visits in the calendar pane.
Tasks
Your calendar shows all of your upcoming appointments, visits, and phone calls. Each one is color coded, based on
its status. Access the calendar from anywhere in the solution by using the icon in the toolbar.
See Also
VIDEO: Start Here for Sales [page 79]
Activities are methods of recording information that results from interactions between business partners during the
customer relationship life cycle. Each activity type includes a notes feature that allows you to add more information,
as necessary. If your administrator has included the Changes tab for activities, you can use it to track the changes
made to each activity.
Your administrator may have enabled fields or created custom content for those fields, such as company-
specific categories for the Document Type field. To use these fields, you must add them by personalizing
your activity screens. For more information, depending on the client you are using, see About
Personalization (HTML5) [page 12] or About Personalization (Microsoft Silverlight) [page 18].
The following table lists the available activity types and options for creating them:
Phone A business option that allows you to track and document your X X
calls phone calls with business partners.
If your solution has SAP Cloud for Service features enabled,
you can convert phone calls into tickets. Go to Activities
Phone Call . Select Actions and then Convert to Ticket. A
ticket has been created that contains the information from the
phone call activity. The new ticket can be found in the Queue.
E-Mail You can use an e-mail blast to send mass e-mails to a target
Blast group. A subset of the campaign tracking options are available
for e-mail blasts.
For information about the options related to SAP Cloud for Customer in Microsoft Outlook, see Working from
Microsoft Outlook for Sales Users [page 120] or Working from Microsoft Outlook for Service Users
[page 214].
For information about the options related to SAP Cloud for Customer in IBM Lotus Notes, see Working from IBM
Lotus Notes [page 127] and VIDEO: IBM Lotus Notes Settings and Features [page 132].
1.18.1 Installing the SAP Cloud for Customer Add-In for Microsoft
Outlook
The SAP Cloud for Customer Add-In for Microsoft Outlook allows you to exchange information between Microsoft
Outlook and SAP Cloud for Customer.
Microsoft Outlook integration supports Microsoft Outlook 2007, Microsoft Outlook 2010, and Microsoft Outlook
2013.
Tasks
Each user who wants to use SAP Cloud for Customer functions from Microsoft Outlook must install the add-in on
his or her computer. To update the add-in, follow the same procedure. To download the add-in, you must have
administrative rights on the computer.
To avoid compatibility issues with previous releases, make sure that you have installed the latest version
of the add-in.
Making Settings for SAP Cloud for Customer Add-In for Microsoft Outlook
1. Enable the side pane in Microsoft Outlook as follows:
2010 and 2013 Enable the add-in SAP Cloud for Customer.
2. Check the SAP Cloud for Customer folder locations in Microsoft Outlook as follows:
2007 Check tools for SAP Cloud for Customer Add-In Settings.
The add-in automatically creates the synchronization folders, including the following:
Default Folder
This is the main folder where error and conflict information is stored.
Accounts Folder (only necessary for sales users)
This folder contains the accounts downloaded from SAP Cloud for Customer.
Contacts Folder (only necessary for sales users)
This folder contains the contacts downloaded from SAP Cloud for Customer.
To change any of these folders, click the folder link, select a new folder, and choose OK.
3. In the Advanced Settings section, set the following:
a. If you want the system to display synchronization-related notifications in a message in the Microsoft
Windows task bar, select the Display Synchronization Notifications checkbox.
b. If you want the system to display synchronization-related errors in a message in the Microsoft Windows
task bar, select the Display Synchronization Errors checkbox.
You can use a right click on the SAP Cloud for Customer add-in icon in the Microsoft Outlook toolbar
as a shortcut to display synchronization errors and notifications directly, access the error and conflict
folders, open the activities list, and send meeting requests.
4. If you are a service agent using Microsoft Outlook to reply to tickets, in the Initial Synchronization section,
select the Enable Service Scenario checkbox.
If you want to update your add-in, there is no need to uninstall it. Simply follow the procedure described in
section Installing or Updating the Add-In for Microsoft Outlook Integration.
If you no longer want to use the SAP Cloud for Customer Add-In for Microsoft Outlook, you can uninstall it as follows:
1. On your computer, from your list of installed programs, uninstall the add-in for Microsoft Outlook.
2. In Microsoft Outlook, find the folder that has the same title as the SAP solution and delete it.
See Also
Working from Microsoft Outlook for Sales Users [page 120]
Working from Microsoft Outlook for Service Users [page 214]
1.18.2 Installing the SAP Cloud for Customer Add-In for Gmail
The SAP Cloud for Customer Add-In for Gmail allows you to exchange information between Gmail and SAP Cloud
for Customer. To use this add-in, you must first install it and make a few settings, as described here.
If you reject the agreement, you will not be able to use the app. You can review the EULA later on and
accept it under Options License .
Making Settings
1. Open a Google Chrome browser and from the browser menu, choose Tools Extensions .
A list of your extensions appears.
2. Under the SAP Cloud for Customer Add-In for Gmail app, choose Options.
3. In the URL field, enter the URL for your company's SAP Cloud for Customer system, which was probably
communicated to you by your system administrator.
4. If you did not accept the end-user license agreement (EULA) during installation and would like to do so, or if
you would just like to review it, choose License .
See Also
Working from Gmail [page 40]
Prerequisites
You have installed the SAP Cloud for Customer Add-In for Gmail locally on your computer and made the appropriate
settings. For more information, see Installing SAP Cloud for Customer Add-In for Gmail [page 39].
Tasks
See Also
Installing SAP Cloud for Customer Add-In for Gmail [page 39]
Overview
To increase e-mail security, your SAP solution enables you to decrypt incoming e-mails and check them for
trustworthy signatures, as well as encrypt and sign outgoing e-mails. Outgoing e-mails are encrypted using the
Secure/Multipurpose Internet Mail Extensions (S/MIME) standard.
You can use this function for e-mail communication between your solution and your employees and your solution
and your business partners, in e-mail scenarios provided by SAP. You can send encrypted e-mails to your users, (for
example, to send them new passwords) or to business partners. You specify which e-mail scenarios you want to use
and define settings for encryption and signatures for these scenarios in Business Configuration, in the E-Mail
Encryption and Signature Check fine-tuning activity.
The following diagram illustrates how e-mail encryption and signature is set up for communication between your
system and your employees:
The following diagram illustrates how e-mail encryption and signature is set up for communication between your
system and your e-mail recipients:
You can use only one S/MIME certificate for each employee. That is, if the employee uploads a second S/
MIME certificate, the system replaces the old one.
Only trust those CAs that verify the e-mail address of the sender. Otherwise other persons could become
the owner of a certificate that has been issued by the same CA and contains a valid e-mail address.
See Also
Configuration: Load Certificates and Activate Signing and Encryption for E-Mails
Configuration: E-Mail Encryption and Signature Check
Process-Integrated Output Settings
When your system administrator set up your cloud solution, he or she uploaded an e-mail security certificate for
you. This certificate is also called a Secure/Multipurpose Internet E-Mail Extension (S/MIME) certificate, and it is
necessary for the system to encrypt outgoing e-mails.
In case your certificate becomes invalid or expires, you may want to upload a new certificate yourself.
If you have any difficulties, consult your system administrator.
See Also
E-Mail Security [page 41]
Tasks
Filtering Lists
You can narrow down a list by searching or by using the following filtering or query options:
Predefined filters
For some lists, you can select a predefined filter from a drop-down list. These filters are specific to the content
in each list, and will allow you to filter your items or your team's items.
Show Filter
For some lists, you may select additional options by doing the following:
1. At the top of a list, choose .
2. Narrow the list by choosing the appropriate categories, which appear above the list.
The number that follows a category name is the number of entries in that category.
3. Select an item from the list for more details. To close the filter without selecting an item, choose .
Charts filter
The charts filter displays certain columns in the list visually, as segments of a chart.
1. At the top of a list, choose Charts.
Charts appear for certain columns, containing segments for each category, along with a legend.
2. To filter the list according to a segment, either click on the segment of the chart or the corresponding
legend entry.
The list is filtered according to the information you chose. You can select more than one segment in the
same chart, which increases the number of the results in the list.
3. To narrow the number of results in the list, select segments in another chart as well.
Advanced Filter
For some lists, you may select additional options in the filter bar by doing the following:
1. At the top of a list, choose .
2. Make the appropriate selections. For more options, you may select .
3. Select an item for more details.
To close the filter without selecting an item, choose .
From the filter or advanced filter view, you can save or organize your filters or queries for future use. Saved
queries appear in the drop-down list of filters. You can also set a query as the default so that it will automatically
filter the list. Organize your queries to delete a saved query or to set a new default query.
Sorting Lists
You can sort a list by selecting at the top of a list, or by choosing a column header.
When you make a selection, an arrow pointing up appears, and the results appear in alphabetical order.
Select the column again to see the list in descending order. An arrow pointing down appears, and the results
appear in reverse alphabetical order.
If you are sorting with the column header, you can sort multiple columns at once by holding down the
Shift key as you choose. The direction of the arrow indicates the sort order, as described above.
Overview
Upon installing the Computer Telephony Integration (CTI) client adapter provided by SAP, your solution will
automatically generate phone activities that capture customer information for incoming calls, provided that your
solution is enabled to contain the Live Activity pane.
Tasks
To see current phone call details, the CTI Client Adapter installed on your desktop must be running. You need
to run the adapter before you open SAP Cloud for Customer.
Worklists are tables that contain documents and tasks. The worklist provides a summarized view of all your data
records. You can use the search and filter options to locate the records you need. You can also perform actions such
as open, edit, create, delete, or release.
Depending on the solution you are using, you might find two types of worklists: worklist and the new worklist.
Worklist
Worklist Layout
List View
Card View The card view shows the data in four columns, where
the first column is an image.
Card View
Tile View The tile view shows the data in two columns, where the
first column is an image.
Tile View
Thumbnail View The thumbnail view shows an image and the title of the
record below the image.
Thumbnail View
Map View
Cloud View
4. Sort: you can sort the data records by certain key fields.
5. Show dropdown listbox: You choose a predefined query from the dropdown list, and get the selected records
in the table. For example, you choose My Sales Orders from the Show dropdown listbox, and get the sales
orders that are created by you.
6. Filter: You can use filters to find data records that fulfill the search criteria you define.
7. Search: You can also search within the worklist to find the record you need.
8. Action: From here you can perform actions that are related to this particular data record. For example, you
can view, edit, or release the document. You can also flag or tag the record. In the List view, place your mouse
over the Actions column of the data record, and the available actions appears as an overlay. The actions that
you can perform here are determined by the application.
Using Filters
You can use filters in a worklist to only show those data records that fulfill the search criteria you define in the filter
row.
To filter the data in the worklist, you can follow the following steps:
1. To define a filter using the filter row, in the toolbar above the list, choose the filter icon with the Show Filter
Row tool tip. The filter row is displayed as the first row in the list.
2. Define the appropriate filter criteria the in the relevant columns. Use the appropriate filter operators.
3. To apply the filter or filters to the list, press Enter or choose the filter icon at the beginning of the filter
row with the Apply Filter tool tip.
The system searches across all available data records that are available in the worklist.
4. To delete specific filters, delete the filter criteria for the column in the filter row and press Enter or choose
the filter icon at the beginning of the filter row with the Filter Button tool tip.
5. To hide the filter row and thereby delete all filters in it, in the toolbar above the list, choose the filter icon with
the Delete Filter and Close Filter Row tool tip.
For additional information about the filter operators that are available in the solution, see Filter Operators
[page 52].
To obtain the filter results more quickly in a worklist, we recommend that you use the advanced search
function.
If you use certain search criteria frequently, you can save your search variant as a query. To save your
search criteria as a variant, enter your search criteria, perform the search, and then click Save (Query) ,
and enter a query name. By clicking Organize (Queries) , you can either organize your personal queries or
delete them.
Enterprise Search allows you to search through the entire SAP solution.
Basic Search
Using the basic search, you can search for a term without specifying any details. You can search in all categories or
you specify a specific category.
1. Click the Enterprise Search icon in the Taskbar.
2. Narrow down your search to a specific category by selecting the category in the dropdown list. If you want to
search through the entire system, select All Categories.
3. Enter your search terms then click Go or press Enter .
Search results are presented in the Search window.
You can use the asterisk (*) symbol to perform a wildcard search.
For example, searching *ell* returns terms such as well and hello.
Advanced Search
Advanced Enterprise Search is available in the Search window that results from performing a basic Enterprise Search.
1. Click Advanced in the Search window.
2. Narrow down your search to a specific category by selecting the category in the dropdown list. If you want to
search through the entire system, select All Categories.
Changed On: ... To: Displays items edited between the specified dates.
ID: Displays items with the specified ID, for example, message ID or employee ID.
Display only those result records that contain the value * *2* 2 111
[comparison value] 123
999 123 999
Display only those result records that start with No operator or = 123 123 123ABC
[comparison value] = 123 123 ABC ABC123
ABC 123
Display only those result records that contain a value > > 123.00 123.01 2.00
that is greater than [comparison value] 124.00 123.00
54684884.89 -124.00
Display only those result records that contain a value < < 123.00 122.90 123.00
that is less than [comparison value] -123.00
Display only those result records that contain a value >= >= 123.00 123.00 >= 123.00
that is either greater than or equal to [comparison 123.01
value]
Display only those result records that contain a value <= <= 123.00 123.00 <= 123.01
that is either less than or equal to [comparison value] 122.99
-124.00
Display only those result records that contain any ! ! 123.00 122.00 123.00
value, but not [comparison value] 123.01
124.00
Display only those result records that contain any value - 100.00 123.00 100.00 99.99
between [lower limit] and [upper limit] (including these 110.77 123.01
limit values) 123.00 -110.00
Display only those result records that contain any value ! and - ! 100.00 123.00 99.99 100.00
below [lower limit] or above [upper limit], but no value 123.01 110.77
in between (and also not the limit values) -110.00 123.00
Display only those result records that fulfill at least one ; A*; X A XA
of the filter criteria A BCD XA
ABCD X ABCD
X X A BCD
If you want to use a character string as a filter and this character string contains one of the special characters
listed above (such as C-1025), you need to place the entire character string in quotation marks ("C-1025",
for example).
You want to identify all data records in the current column that end with ouse, such as House and Mouse.
To do this, you enter *ouse as the comparison value.
Display only those result records for which the checkbox is selected yes
Display only those result records for which the checkbox is not selected no
1.22 Library
The Library allows you to store documents, pictures, or other files directly in the solution. Here you can view, edit,
or delete files.
You can also easily share files with your colleagues to collaborate with them. Version tracking and exclusive editing
rights using a check in/check out policy ensure that the files are always up to date, and searching and linking functions
allow you to easily find and share your files with colleagues.
Tasks
Add a Document
1. From the Library, choose Actions Add .
The Add Document window appears.
2. Browse to the file location.
If necessary, change the automatically populated Title.
3. Select Enable Versioning if you want to track the history of the document.
You can also add a document by choosing the Add Document option from the toolbar.
Display a Document
From the Library, rest your cursor on the title of the document.
The information regarding the document is displayed.
Choose the title from the list or in the window.
The Document details window opens.
In the Header View, you have an overview of the properties of the document.
Overview gives you an overview of the recent updates of the documents as well as a table with version
information.
Feed provides you with information regarding the latest feed updates.
Versions provides an overview of the versions of the document.
Edit a Document
1. From the Library, highlight the document you want to edit.
2. Choose Actions Check Out .
You can now open, edit, and save the document.
3. After editing, upload a new version of the document by choosing Actions Check In and browsing to the
updated file.
Overview
The SAP Add-In for Microsoft Excel provides the integration of Microsoft Excel with an SAP system. Depending on
where you open the add-in for Microsoft Excel, different functions are available.
You can use the SAP Add-In for Microsoft Excel for the following purposes:
To create business data (administrators only)
To analyze report data
If you can log on to the SAP system in a Web browser as normal, but cannot log on to the system from the
Add-In for Microsoft Excel, ask your administrator to check your proxy server settings to ensure that the
connection to the system is not blocked.
Administrators
Design Reports Quick Guide
Sales Planning [page 136]
2.1 Campaigns
Marketing campaigns enable you to plan, create, and execute campaigns. With the solution you can create either e-
mail campaigns directly out of the system or you create a campaign with a file export where you can let an external
agency execute the campaign with the required data for phone call or letter campaigns.
To start a campaign you need to create first of all a target group, where you add members such as contacts, individual
customers, existing target groups or accounts. But you can also import a CSV file or you export a report and add it
to a target group. With the target group then you can create a campaign and execute it.
E-Mail Campaigns
If you want to send out e-mails directly out of the system you need to create an HTML file on your machine where
you specify how the e-mail should look like. There you can also insert placeholders for personalization and you can
enable parts for editing. This keeps the look and feel of your outgoing e-mails stable and you are only able to edit the
required information. Then you create the e-mail template in the system under Marketing Content and upload
the HTML file. In the Content view then you can add also placeholders, edit content, insert external surveys, and so
on.
Now you can create a campaign and assign the e-mail template to it. After execution the system sends out
personalized e-mails with the data of the target group.
Campaigns with File Export
To execute a phone or letter campaign where you can download the target group file based on a file format, you need
a target group and a campaign file format defined in the Campaign File Export view in the Marketing work center.
With the Export List action in Build tab of a campaign, you can then download the file to a particular campaign file
format you selected on the Attachments tab. This file can be handed over to your telemarketing team or to an outside
agency for creating leads or nurturing existing leads.
Enhanced Marketing Functionalities
If your system is set up to support it and your system administrator enabled the Enhanced Marketing
Functionalities in scoping, you can create campaigns with multiple steps where you can define automated actions
based on a trigger from the prospect, contact or customer with regards to a campaign.
Business Background
Prerequisites
Before you can use the marketing features of the solution, your administrator is required to have enabled the
Enhanced Marketing Functionalities option in business configuration. This includes:
Multi-step campaigns
Handling of soft bounces
Customer satisfaction surveys
Additional actions and triggers in campaign execution
Notifications that will appear, for example, when an e-mail bounce happen
Editor for editing e-mail templates in the system
Marketing Permissions
It is the responsibility of your organization to comply with national legislation regarding data protection
and the provision of marketing materials. Therefore, administrators must configure the solution for each
country in which, or each customer with whom, your organization intends to conduct marketing activities
and, to the extent legally required, make use of the option to store documents such as opt-ins or opt-outs.
Using marketing permissions, you can control the information and advertisements that are offered directly to your
customers using e-mail, fax or phone calls. You can find the Marketing Permissions tab in the master data for
contacts, individual customers, and leads.
For more information, see Marketing Permissions.
Approval Processes
You can enhance the campaign activation with a multi-step approval process, where approval is necessary before
the campaign can be activated. An example of a two-step approval could be the following: In the first step you can
define that the approval depends on the execution type and you have several approvers who can approve. Then in
a second step the approval gets also relevant when the target group exceeds a given limit and the line manager of
the employee must give the approval too. If the defined execution type is assigned to a campaign and also the
assigned target group exceeds the defined limit, the approvers of both steps need to approve, before the campaign
activation can be triggered. The approval functionality can also be used as a simple single-step approval.
For more information, see Enabling Approval Processes.
Please be aware that the system creates leads only for accounts and contacts where no open lead
exists already.
The combination of the subscription for each category in the master data and the assignment to the e-mail template
the system determines whether the customer gets the e-mail.
Communication Channel such as e-mail, fax, and telephone, are used in the marketing permissions to maintain the
legal requirements for the required countries in your company on the one hand side and on the other side you can
also maintain for each contact and individual account on the Marketing Permissions tab in the master data whether
or not the customer has given the consent to get contacted by fax, e-mail or telephone in general.
So it can happen that although the customer subscribed for a specific communication category it can be prohibited
by the communication channel for this customer or the permission settings for the corresponding country in business
configuration.
For more information, see Configuring Marketing Permissions.
Tasks
Please note that you can also change the reply-to address and reply-to name after you saved the
e-mail template. But these fields are personalized hidden and if you remove or change the reply-
to address the automatic reply tracking will not work anymore.
You can assign one e-mail template for each language. During the campaign execution, the
communication language of the target group member (depending on the type of the member, the
data is derived from the communication data of the corporate account, the person data of the
private account or the person data of the corporate account's contact person) is taken in order
to use the corresponding e-mail template. For example, an account has the communication
language German and so the German e-mail template is used to create the e-mail. In case no
communication language is selected, the default e-mail template is used. Also some place holders
such as title and form of address are taken language-dependent.
f. Then click Upload to select the template from your local machine and click Add to finish the upload.
To add more languages click Add and New.
g. If your system is set up to support it, you can edit on the Design tab the template in the system assumed
you enabled the paragraphs you want to change with the tag <div class="editable">.
h. If your system is set up to support it, you can also insert satisfaction survey links to the e-mail template
during the editing.
i. Save your changes and to activate the template choose Actions Activate .
As soon as the activated template is assigned to a campaign you can't change the template.
Creating Campaigns
1. Choose Marketing Campaigns New .
You can also create a campaign directly from a target group by choosing Actions New
Campaign . The target group from which you created the campaign is assigned automatically.
To finish a campaign you have to set it manually to Finished by choosing Actions Set as
Finished .
5. On the Build tab you model the whole campaign flow with triggers and actions:
1. Click on the plus sign after Target Group to select a target group, then add an action, for example, Send
e-mail, and select an e-mail template.
2. Then select a trigger and add action as well.
6. Save your entries.
The campaign is created with status Planned.
But note that the activation runs in the background and can have a time delay.
To set the campaign to complete, you need to select Finished under Actions of a campaign.
Once the campaign is executed, and if its an e-mail campaign, you can see the e-mail metrics and campaign
performance on the Results tab.
Within e-mail metrics, you can see various metrics per e-mail, for example, sent, hard bounced, soft bounced, no
contacted, delivered, replied, opened, clicked, and unsubscribed. Please see below under Handling E-Mail
Campaigns the definitions of hard bounce, soft bounce, and unsubscribe.
The response options are mainly used for giving any semantics to activities that are related to a campaign. If you
defined a standard response option for a campaign this option will be preset in the activity when you enter the related
campaign but you can also change the option again to another value.
Follow-up Actions
Capture Responses to a Campaign
After you have activated a campaign, you can capture responses from the target group members.
To do so, open the campaign and go to the Execution Details tab. There you can capture the responses for
each account under Actions.
Monitor Your Campaign
On the Results tab you can monitor your campaign and find the response numbers and e-mail metrics.
Target groups are used to segment your market and to target the right customers or prospects for each campaign.
You create target groups with members from your existing customer and prospect database or from tickets, if you
have service features enabled for your solution.
You can use an e-mail blast to send mass e-mails to a target group. A subset of the campaign tracking options is
available for e-mail blasts.
If you do not want the target group to be used immediately in campaigns, you can change the status
from the Actions menu.
If you do not want the target group to be used immediately in campaigns, you can change the status
from the Actions menu.
You can only add individual accounts and contacts according to the general access rights valid for
individual accounts and contacts.
3. To remove members, select the members in the list, click the actions icon, and then choose Remove Selected
Members.
4. To check whether target group members have contact information, select a member from the list, click the
actions icon, and then choose Check Contact Info.
5. Select the type of contact information you want to check and then choose OK.
The Addressability status for the target group member changes depending on whether the selected contact
information exists.
6. To export the target group member list to a Microsoft Excel file, click the actions icon and then choose Export
to Microsoft Excel .
Video
2.4 Leads
Under Sales Leads or Marketing Leads depending upon the authorizations you have been assigned
you can create leads to record raw data that is derived from campaigns, trade shows, and other marketing
activities. You can also edit leads, and convert leads to follow-on items such as opportunities, or accounts and
contacts to drive sales activity. To this end, you can also perform the following optional actions:
Specify the source and campaign of your leads
Classify leads according to a particular interest
Qualify leads by applicable levels for example, as cold, warm, or hot
Track and analyze the success of your leads over a specified time frame
Add products to leads
Creating Leads
1. Choose Sales Leads New or Marketing Leads New .
2. Enter the pertinent information about the lead.
3. Save your entries.
Leads that are created with this option can only be converted to opportunities, because an account and contact
are already associated with them.
Within a lead, you can also choose Actions Convert to Individual Customer to convert a lead to an
individual customer, or Actions Associate Individual Customer to associate an individual customer
with a lead without changing that leads status.
Prerequisite
Your company has purchased the necessary licenses and your administrator has made the appropriate
settings to activate the business card scanner. For more information, your administrator should see Getting
Started for SAP Cloud for Sales and Marketing Administrators, section Enable the Business Card Scanner to
Create Leads (optional).
1. On your iPhone or Android device in the SAP Cloud for Customer app, go to Leads.
2. Tap Actions, then choose Scan.
In response, the phone's camera is activated.
3. Center on the screen the business card that you'd like to scan.
In response, the app takes a picture of the business card, which appears on the screen.
Editing Leads
1. Open the lead of interest.
2. Position the cursor over the information you want to edit.
As you move the cursor over an editable field, the background changes to a different color. When you click a
field, you enter edit mode.
3. Edit the lead as required, then save your entries.
You cannot edit leads that have been converted to follow-on items, such as opportunities.
Copying Leads
Provided that an active account is associated with a lead, proceed as follows to copy it:
1. Open the lead of interest.
2. Choose Actions Copy .
3. On the following screen, adjust the entries for the resultant lead, as required.
4. Save the copied lead.
Converting Leads
When you convert a lead to an opportunity, it remains in the system as a record. You can further process, as required,
any follow-on items that arise from the lead, but you cannot delete the lead once it has been converted.
To convert a lead to another item, proceed as follows:
1. Open the lead of interest.
2. On the lead details screen, choose one of the following:
Actions Convert to Sales Lead
Actions Convert to Opportunity
Actions Convert to Account and Contact
3. Edit the item that is to result from this lead, then save your entries.
If your administrator has scoped the solution to check for potential duplicate accounts and contacts,
then select Check for Duplicates before you save the account and contact, to ensure that its information
is unique.
If the information you enter is found to resemble the information of an existing account or contact,
then the solution notifies you that potential duplicate accounts or contacts were found.
In response, the follow-on item of the converted lead appears in the Converted to column.
It is the responsibility of your organization to comply with national legislation regarding data protection
and the provision of marketing materials. Therefore, administrators must configure the solution for each
country in which, or each customer with whom, your organization intends to conduct marketing activities
and, to the extent legally required, make use of the option to store documents such as opt-ins or opt-outs.
Using marketing permissions, you can control the information and advertisements that are offered directly to your
customers using e-mail, fax or phone calls. You can find the Marketing Permissions tab in the master data for
contacts, individual customers, and leads.
For more information, see Marketing Permissions.
Deleting Activities
1. Open the Activities tab.
2. Within the Action column of the activity to be deleted, choose Delete.
Deleting activities from the lead removes them from the system entirely.
See Also
Sales Leads [page 95]
Opportunities [page 97]
Accounts [page 80]
In the Lead Scores view of the Marketing work center you can configure engagement scores for the corresponding
consumer behavior patterns, and define follow-up actions accordingly, to ensure that sales teams focus on the most
promising leads. For example, if an engagement score exceeds 70, then a lead qualification level of Hot can be defined
by marketing operations users.
Engagement scores are a dimension of the lead score concept that reflects the behavior of customers and prospects
in relation to whether they clicked a link, opened an e-mail, submitted a form, and so on.
The engagement score is calculated based on marketing interactions between your company and your customer.
For example, if you started an e- mail campaign the system can analyze whether the customer has clicked on
hyperlinks in the sent out e-mail, responded by e-mail to your campaign or unsubscribed for information by e-mail.
Based on these interactions the score increases or decreases.
You can find then the engagement score in the account's contact data as a value between 0 and 100.
Lead scores are only available if you system administrator has activated the Enhanced Marketing Functionalities in
the Business Configuration.
Business Background
Tasks
Only one lead score in your system can be active. Though in case you activate a new lead score, the system
deactivates the old one.
Overview
The SAP Customer Insight for marketing provides you more control over all your marketing initiatives and keeps
track of your campaigns, leads, and allocations of your marketing spend. It helps you better manage your marketing
activities including market development, campaign management, funds management, and lead qualifications.
The marketing dashboard presents marketing executives with a unified view of all their key performance metrics for
marketing and helps them gain intelligent and actionable insights into their business. The dashboard provides
marketing executives with a visualization of how well an organization is achieving key outcomes and objectives and
optimizing performance creating an agile business to stay ahead in the market and react timely to market influences.
This is the ideal tool to ensure marketing initiatives are on track, and facilitates strategic decisions and recommends
course adjustments, such as whether the marketing organization is on track for driving demand of products
according to forecasts through higher quality leads to sales, improved customer retention, or increased market
footprint.
You can view marketing-specific tiles with key performance indicators for reports such as pipeline, forecast,
marketing funds, campaigns, marketing ROI, cost per lead, social media sentiment, and social reach, and drill down
to detailed reports. You can also view new headlines for trending metrics.
You now have the option of configuring dynamic headline tiles. That includes defining the metadata for headlines
from a predefined text model. You can choose the KPIs that you would like to monitor for strong positive and negative
deviations from pre-defined thresholds that you set. The headlines alert users to the KPIs with the highest deviations.
For information on how to set up the SAP Customer Insight for marketing dashboard, watch the video Setting Up
the Home Page and SAP Customer Insight.
Tasks
Headline Concept
The purpose of a Headline is to alert marketing executives to a strong positive or negative deviation from a predefined
threshold in a KPI
You can now use dynamic headline capabilities with the option of monitoring a list of KPIs of your choice in the adapt
mode. You can set thresholds for these KPIs based on report dimensions such as Country, Region, and Product
Category. Based on the threshold set, the analytics framework will calculate and display the strongest deviations as
headlines.
Headlines display the top three KPIs with the strongest deviations from threshold. The web UI displays ellipses
(arrows) at the corner of the headline tile, which you can click to display the next report. On the iPad, you can swipe
the headline tile to see the next report. You have the ability to define and set the threshold for each report. The
headline tile text is displayed based on deviations as well.
You have the ability to define the text for your headline that coincides with any particular deviation on any given
report. To build more meaningful texts for the headline, we provide you with a set of Tags which you can use within
your headline texts.
For information on configuring the headline tile, see Setting Up Tiles for the Home Page and SAP Customer Insight.
Sales Revenue
This headline report tile tracks the sales revenue KPI for exceptions, either positive or negative, in the established
thresholds; and alerts users to the same.
Calculation
Sales Revenue Amount = OPP_YEARMONTH in CURRENT Quarter + PAST 3 Quarters and
OPP_LIFECYCLE_STATUS = 4 (WON)
See Also
SAP Customer Insight for Marketing: KPI [page 72]
KPI Templates
SAP Customer Insight for Marketing offers KPI templates for you to create marketing-specific dashboards. You can
define custom KPIs based on the templates provided. This will also enable you to set thresholds for your report
metrics.
As the KPI templates are visible in the Microsoft Silverlight client only, you have to configure them first in that
client, and then view the changes on the dashboard in HTML5.
For information on how to set up KPIs, see Create and Edit a KPI.
Tasks
To configure a headline KPI, refer to the steps below.
For Headline Revenue, create the KPI by copying that specific KPI template.
To configure a headline, you have to set parameters in the Drill Characteristics and Rules tabs.
1. Go to the General tab to configure a KPI. Enter all required information for the KPI based on the following
parameters:
Name name of the KPI
Description text explaining the purpose of the KPI
KPI Category displays work centers the KPI is assigned to
Current value determines the current value from the report
Value settings allows you to configure the display settings for the value to be displayed
Context report allows you to configure the displayed report when you open the KPI details
2. Next, go to the Values and Thresholds tab to set threshold which would be compared against the current value
to predict trends. Set the threshold based on the following parameters:
Target value defines the value to be compared with current value
Reference value defines the value to define trends
Thresholds defines limits set for measuring value
3. Go to the Drill Characteristics tab to drill down into a report based on certain characteristics of a report. Click
on Add Row to add the technical name for the data source behind the current value report.
This characteristic Is used for exception reporting for the headline. It will alert you if the sales revenue
in a specific region is deviating from the threshold.
4. Now go to the Rules tab to create rules for generating a headline for a selected KPI. To add a rule, do the
following:
Click on the Add Row option.
Fill in information for the displayed columns to generate a headline for the KPI
5. Once the headline is generated for a rule, you have the option of applying formatting tags which would be
replaced with the actual values during runtime.
Sales in <CharText> is excellent would be displayed as: Sales in US Region Midwest is excellent.
If you do not see the headline in the adaptation screen, then click on the Edit button.
5. Choose Score Cards and add the headline score card to the role. To display this tile, choose Publish.
6. Hover over the headline tile and click on the gear icon. This will launch a list of KPIs that have been configured
for your headlines. Click on Show to view a specific KPI.
7. On the headline tile, you can now see the reports if the data matches the KPI drill down definitions.
8. You will also see the navigation arrows at the bottom of the headline tile to navigate between reports. When
you click on a report headline, the corresponding KPI details screen displays.
See Also
Setting Up Tiles for the Home Page and SAP Customer Insight
Tasks
Marketing ROI
Return on Marketing Investment (ROMI) is a metric used to measure the overall effectiveness of a marketing
campaign to help marketers make better decisions about allocating future investments. It is measured by comparing
revenue gains against marketing investment.
Calculation
The sum of weighted values of all 'Won' opportunities which are associated to campaigns divided by the total
marketing spend on the campaigns.
Must consider amounts for last 6 months (current month and previous 5 months).
Due to limitations, the default out-of-box ROI tile has to be manually hidden. To do this, go to Personalize, and
then hide the tile.
Product Category
Region
If you choose Marketing ROI by Channel, then you can view the details of your report based on the following
categories:
Advertising
Mobile
Web browser
On the iPad, when you drill down on any tile, the report data displays in a graph format, such as, bar or pie
chart.
When you click on the cost per lead tile, the report associated with it displays. You have the option of choosing from
a drop down list of views. You can also drill down into the report tile to display by:
Region
Region
Campaigns
If you choose cost per lead by channel, then you can view the details of your report based on the following categories:
Advertising
Mobile
The data is sorted in a descending order, starting from the best numbers.
Set various parameters for your topic and then generate a Url
You can then copy the generated Url to the SAP Cloud for Customer mashup to trigger the import of data from SAP
Social Media Analytics. This data will display on the marketing dashboard in the social media sentiment and social
reach tiles. For details on integrating with SAP Social Media Analytics, refer to: Integrating Marketing Report Tiles
with SAP Social Media Analytics
Social Media Sentiment
This report displays how to monitor public sentiment trends towards your products and brand.
Calculation
This report has SAP Social Media Analytics Integration. You have to copy your web service and configure it to your
mashup service.
Report and View Details
You have the option of displaying the net sentiment by:
Region
Top terms
SAP does not deliver this mashup service out-of-box. You have the option of creating a mashup service using
the Url and credentials you obtain from SAP Social Media Analytics.
Social Reach
This report displays how engaged your customers or audiences are with you on various social media channels, which
will affect your brand exposure. It displays total mentions of your product over a period of time.
Calculation
This report has SAP Social Media Analytics Integration. You have to copy your web service and configure it to your
mashup service.
For information on how to create a mashup web service, refer to: Creating a Mashup Web Service
How many of your fans on Facebook see your posts OR number of Twitter users that potentially saw your
Twitter handle mentioned in a tweet by a person they follow.
Source
Sales Forecast
This report displays your sales forecast performance. This is a subset of sales pipeline that includes only those
qualified opportunities that are expected to close in a defined reporting period. Forecasted sales numbers, when
compared to target, indicates the progression in the growth of your business.
Calculation
The Sales Forecast Amount = The sum of WEIGHTED_VALUE where:
OPP_END_DATE in Current Quarter
OPP_SALESFCSTRELEVANCE_FLAG = X (Active)
Pipeline Multiple
This report displays a measure of the health of your sales pipeline as compared to your quota in a defined reporting
period. It displays your pipeline performance versus the sales forecast. A high pipeline multiple indicates that your
business is exceeding expected growth.
Calculation
Sales Revenue Amount Divided by - Sales Forecast Amount
For Channel Type Code: 2 = WEB 4= Social Network 5 =Inbound Marketing and 9 = Search
Marketing Spend
This report displays the comparison between your marketing spend and marketing budget.
Calculation
1. Calculation of YTD for Campaigns:
Consider current date as: 5/15/2014
Campaign Status
This report displays the status of your campaigns in terms of how many are on track and behind schedule.
Calculation
1. Campaign Lifecycle Status:
1= Planned
2 = Active
3= Completed
4=cancelled
2. On Track Calculation:
Number of CAMPAIGNS where CAMP_START_DATE in Current Quarter and STATUS = 2 OR STATUS
=3
3. Behind Schedule Calculation:
CAMPAIGNS where CAMP_START_DATE in Current Quarter and STATUS = 1
See Also
Mashups and Web Services
Setting Up a Mashup web Service for SAP Social Media Analytics by NetBase
To give your sales team the agility and power to find answers, engage in meaningful customer conversations, and
deliver the right impact every time, salespeople need a new set of capabilities that enhance the selling process. Going
beyond the traditional approach to sales software, SAP Cloud for Sales is easy to use and equips your sales team to
close more deals faster in today's complex selling environment.
Customer Demand:
Recognition that there is a demand for your product in the marketplace through multiple channels
Lead:
Capture information from potential clients or customers that can then lead to a sale
Account and Contact:
Make fast account updates, get complete customer intelligence and keep everyone in the loop so that you
and your team are delivering the right impact in every customer conversation
Opportunity:
Accelerate sales wins by rapidly tracking activities, collaborating with internal teams, customers and partners,
keeping tabs on the competition, and obtaining guided selling materials for each deal
Sales Quote:
Create and submit quotes to align with your internal approval process
Sales Order:
Utilizing the robust integration features available on the back end, you can also create sales orders
Video
On the Accounts tab, you can display existing accounts, create new accounts, and set account statuses. You can
also display account details, review additional data, and rename and edit accounts, as required, and, if you are
authorized to do so, assign employees to an account team.
Once you have created an account, it can no longer be deleted. You can, however, set its status as
Obsolete.
Tasks
Creating Accounts
1. Choose Customers Accounts .
2. Choose New.
3. Enter the Name and Country of the account, then specify its City.
If desired, you also may enter the account's Web site, or specify its classification.
4. Save your entries.
If your administrator has configured the solution to check for potential duplicate accounts, then the
system performs a duplicate check when you save the account to ensure that its information is unique.
Alternatively you can select Check for Duplicates , before you save the account.
If the information you enter is found to resemble the information of an existing account, then the
solution notifies you that potential duplicate accounts were found.
You might be confused that if you enter, for example, the name Eastsouth and the system doesn't
find the already existing Eastsouth Corp as a duplicate. The reason is that the system calculates the
duplicate possibility according a specific algorithm and only accounts with a similarity above the
configured threshold are shown as possible duplicates.
The algorithm calculates the account name similarity of two accounts with one account name
consisting of one word, for example, Eastsouth, and the other account name consisting of two words,
for example, Eastsouth Corp with a similarity that is below the standard threshold. Hence the existing
Eastsouth Corp is not shown as possible duplicate.
Therefore we recommend to enter as much correct information as possible if you want to get
reasonable results, especially the whole account name and, for example, address information.
Alternatively, you can contact your administrator to change the system settings to weak duplicate
checks.
You can find theses settings in your implementation project in the Business Configuration work center
when you edit the project scope: Phase Questions General Business Data Business
Partners Handling of Business Partners Group: Duplicate Check for Business Partners .
You may designate only one primary contact per account. Secondary contacts cannot be specified.
If Territory Management has been activated, then an employee who is not defined to be a territory owner
cannot be defined as the owner of an account.
From the item header, you can only edit the current main address of an account.
To edit an address other than the current main address, or to designate a different address as the main
address, choose the Addresses tab.
My Accounts Accounts where you are assigned either to the account team or (if territory management is active in your
solution) to the territory team.
My Team's Accounts where anyone in your organization, including employees in subordinate organizations, is
Accounts assigned either to the account team or (where applicable) to the territory team:
For employees, the team is defined as employees in the organization to which the logged on user
is directly assigned, and employees in any organization subordinate to the logged on users
organization.
For managers, the team is defined as employees
in any organization which the logged on user is assigned as manager, and employees in any
organization subordinate to the organization logged on user is assigned as a manager, and;
in the organization to which the logged on user is directly assigned, and employees in any
organization subordinate to the logged on users organization.
If the logged on user is not assigned to any position in any organization, then the team is just the
employee.
The default filter is My Accounts. You can modify the range of accounts displayed by selecting among these filters.
You may assign a new status to an account at any time, as required. For example, you can set any active account as
obsolete, or any blocked account as active.
The calendar view only appears in HTML5 clients. You are using an HTML5 client if the system URL
contains /HTML5. For further information, contact your system administrator.
From the account details, you can select these tabs to perform additional actions. The following table summarizes,
per feature, the tabs that are available:
Available in SAP
Cloud for
Service and SAP
Available in SAP Cloud for Social
Tab Actions Cloud for Sales? Engagement?
Overview Select this tab to see the latest updates made to the account, the yes yes
contacts designated to the account, and any addresses associated
with the account.
Feed Select this tab to read, open, tag, flag or comment feed updates that yes yes
are associated with this account. For more information, see About
the Feed [page 21].
Recent Orders Select this tab to view recent orders that are associated with this yes yes
account.
Charts On this tab, under Average Sales Cycle, you can view the yes no
average sales cycle, in number of days, for this account and
for all accounts. Data for each average sales cycle is
represented separately, but both sets of data are
represented in relation to the quarterly sales cycle. You may
also export this data to Microsoft Excel, if desired. For more
information, see About Analysis [page 157].
On this tab, under Revenue Trend, you can view the overall
revenue trend for this account in relation to the quarterly
sales cycle. You may also export this data to Microsoft Excel,
if desired.
Activities Select this tab to view, edit or create appointments, tasks, phone yes yes
calls, or e-mails that are associated with this account.
Account Team Select this tab to add employees to, or remove employees from, the yes yes
team responsible for this account. Here you can also add employees
with the same role but with different validities and sales data
responsibilities, such as Sales Organization, Distribution Channel,
Division. If you possess the appropriate authorizations, you can also
modify the role of employees who are assigned to this account.
Sales Territories Select this tab to view associated sales territories. yes no
Addresses Select this tab to view, edit or add addresses that are associated with yes yes
this account.
For any account, only one address can be specified as the main
address.
To indicate that an address may be used for shipping or billing, select
Yes in the corresponding column. If more than one shipping or billing
address is specified, select Yes (standard) in the appropriate column
to designate an address as the default shipping or billing address.
If you have data for geographic placements for the address you can
enter them in the fields Latitude and Longitude and you can make
them visible on an online map provider using a mash-up.
You have the following options to enter latitude and longitude:
You can export all addresses, use an external service to
create the data, and import the data back using the mass
data maintenance or the migration tool.
You can use the A2X service II_MANAGE_CUSTOMER_IN to
update the data.
You can update the fields creating a custom solution using
SDK.
You can use a data mash-up to clean-up the fields on update
with geo codes.
Contacts Select this tab to add new or existing contacts to, or remove contacts yes yes
from, this account. On this tab, you can also designate a contact as
the Primary Contact for the account.
To add an existing contact click Actions Add and select a
contact.
Account Select this tab to view the displayed accounts in a hierarchical yes yes
Hierarchy structure, provided that a parent account has been specified for the
accounts at hand. You can expand and collapse the account
hierarchy at any level to display as many or as few accounts as you
like.
Sales Leads Select this tab to view or create sales leads that relate to this account. yes no
Opportunities Select this tab to view or create opportunities that relate to this yes no
account.
Attachments Select this tab to view, edit or add attachments that relate to this yes yes
account.
Groups Select this tab to view information that derives from SAP Jam, and yes no
to perform the following actions:
create internal groups in SAP Jam to collaborate on account
team meetings, prepare for customer visits, and so on
create external or cross-company groups in SAP Jam to
safeguard accounts, upsell products, and so on
automatically invite account team members and contacts to
the group in SAP Jam, with the flexibility to add or remove e-
mail addresses
view a list of groups in SAP Jam that are associated with the
given account, and navigate from this list to SAP Jam
navigate from SAP Jam back to the account
view a list of recommended groups in SAP Jam for the given
account, and navigate from this list to SAP Jam
view the latest SAP Jam Feed updates for the associated
groups
Sales Data Select this tab to view or edit associated sales data from SAP yes no
Customer Relationship Management (SAP CRM) and SAP ERP.
Target Groups Select this tab to view associated target groups. yes no
Visiting Hours Here you can define the hours for visits. These date and time ranges yes yes
are taken into account when sales and service representatives plan
site visits for accounts.
Visits Select this tab to view associated visits, and to set the recommended yes no
visit frequency for this account.
Product Lists Select this tab to view associated product lists. yes yes
Survey Results Select this tab to view associated survey results. yes yes
Deleting activities from the account removes them from the system entirely.
5. In the dialog box that follows, confirm that you want to delete the selected activity.
From the details of the account on the Sales Data tab you can also launch the ERP Cockpit with Actions ERP
Cockpit and you can open an ERP Customer Factsheet as PDF with Actions ERP Customer Factsheet
presumed your system is connected with ERP.
Prerequisites
To enable the Cloud for Customer system to launch the ERP Customer Cockpit you must do the following
adaptations:
1. In the Administrator work center choose General Mashups Mashup Authoring and search for ERP
Account Cockpit (SM00105) and update the URL with the connected ERP system data.
2. To find the URL, login to the corresponding ERP system and do the following steps:
1. Start transaction SICF, enter CFS_APPILCATION into the field ServiceName and press F8 .
The service cfs_application is shown in the next screen.
2. Make a right click on the screen and select Test Service.
3. A web browser is opened with an URL. Copy this URL.
If a user is logged on to the system in Japanese, but wants to enter address information for an
account in Thailand, then that user can specify the Thai script from the dropdown to enter the
address, as required.
5. Choose OK .
This function is also accessible from the Addresses tab of the account.
See Also
Contacts [page 88]
3.4 Contacts
Contacts are organized in relation to the accounts from which they originate. For more information, see Accounts
[page 80].
On the Contacts tab, you can display existing contacts associated with accounts, create new contacts, and set
contact statuses. You can also display contact details, review additional data, and rename and edit contacts, as
required.
Once you have created a contact, it can no longer be deleted. You can, however, set its status as
Obsolete.
Tasks
Creating Contacts
1. Choose Customers Contacts .
2. Choose New.
3. Enter the First Name and Last Name of the contact, then specify the Account that is associated with it.
If your administrator has scoped the solution to check for potential duplicate contacts, then select
Check for Duplicates , before you save the contact, to ensure that its information is unique.
If the information you enter is found to resemble the information of an existing contact, then the solution
notifies you that potential duplicate contacts were found.
Editing Contacts
You can edit contacts from the Contact item header, as follows:
1. Position the cursor over the information to be edited. For example, if you want to rename the contact, position
the cursor over the Name field.
2. Change the desired entries.
Depending on the field, use the dropdown menu or automatic search to choose an entry.
3. Save your entries.
For a description of the available save options, see Save Options.
From the item header, you cannot edit the business address of the account that is associated with this contact,
but you can use the dropdown menu to specify a different business address for this contact, if desired.
To create or edit personal addresses for the contact, choose the Addresses tab.
All All contacts of all accounts that you are authorized to access.
My Contacts All contacts of all accounts for which you are assigned as a member of the account team.
My Team's All contacts of all accounts for which you are assigned as a member of the account team, and, if you are a
Contacts sales manager, all contacts of all accounts for which any subordinate of yours is assigned as a member of
the account team.
The standard filters above do not include obsolete accounts. To view obsolete contacts, create and save a
new filter. For more information, see Working with Lists [page 45].
The default filter is My Contacts, You can modify the range of accounts displayed by selecting among these filters.
You may assign a new status to a contact at any time, as required. For example, you can set any active contact as
obsolete, or any blocked contact as active.
Some of the tabs below are not visible by default. Assuming the features are enabled by your administrator,
you must personalize the screen to make some tabs visible. For more information, watch the video
Customizing Your Personal Settings .
From the contact details, you can select these tabs to perform additional actions. The following table summarizes,
per feature, the tabs that are available:
Available in SAP
Cloud for
Service and SAP
Available in SAP Cloud for Social
Tab Actions Cloud for Sales? Engagement?
Overview Select this tab to see the latest updates made to the contact, and any yes yes
addresses associated with the contact.
Feed Select this tab to read any Feed updates that are associated with this yes yes
contact. For more information, see About the Feed [page 21].
On this tab, you can also open, tag or flag Feed updates, mark them
as favorites, or comment them. For more information, see Tags
[page 28] and Shelf [page 27].
Addresses Select this tab to view, edit or add addresses that are associated with yes yes
this contact.
Activities Select this tab to view, edit or create activities that are associated yes yes
with this contact including appointments, tasks, phone calls, and
e-mails. For more information, see Activities [page 35].
Sales Leads Select this tab to view leads that relate to this contact. For more yes yes
information, see Sales Leads [page 95].
Opportunities Select this tab to view potential sales opportunities for this contact. yes yes
For more information, see Opportunities [page 97].
Tickets Select this tab to view tickets associated with this contact. no yes
Marketing Select this tab to view the marketing permissions that have been yes no
Permissions defined for this contact.
See Also
Accounts [page 80]
Video
3.6 Leads
Under Sales Leads or Marketing Leads depending upon the authorizations you have been assigned
you can create leads to record raw data that is derived from campaigns, trade shows, and other marketing
activities. You can also edit leads, and convert leads to follow-on items such as opportunities, or accounts and
contacts to drive sales activity. To this end, you can also perform the following optional actions:
Specify the source and campaign of your leads
Classify leads according to a particular interest
Qualify leads by applicable levels for example, as cold, warm, or hot
Tasks
Creating Leads
1. Choose Sales Leads New or Marketing Leads New .
2. Enter the pertinent information about the lead.
3. Save your entries.
Leads that are created with this option can only be converted to opportunities, because an account and contact
are already associated with them.
Within a lead, you can also choose Actions Convert to Individual Customer to convert a lead to an
individual customer, or Actions Associate Individual Customer to associate an individual customer
with a lead without changing that leads status.
Prerequisite
Your company has purchased the necessary licenses and your administrator has made the appropriate
settings to activate the business card scanner. For more information, your administrator should see Getting
Started for SAP Cloud for Sales and Marketing Administrators, section Enable the Business Card Scanner to
Create Leads (optional).
1. On your iPhone or Android device in the SAP Cloud for Customer app, go to Leads.
2. Tap Actions, then choose Scan.
In response, the phone's camera is activated.
Editing Leads
1. Open the lead of interest.
2. Position the cursor over the information you want to edit.
As you move the cursor over an editable field, the background changes to a different color. When you click a
field, you enter edit mode.
3. Edit the lead as required, then save your entries.
You cannot edit leads that have been converted to follow-on items, such as opportunities.
Copying Leads
Provided that an active account is associated with a lead, proceed as follows to copy it:
1. Open the lead of interest.
2. Choose Actions Copy .
3. On the following screen, adjust the entries for the resultant lead, as required.
4. Save the copied lead.
Converting Leads
When you convert a lead to an opportunity, it remains in the system as a record. You can further process, as required,
any follow-on items that arise from the lead, but you cannot delete the lead once it has been converted.
To convert a lead to another item, proceed as follows:
1. Open the lead of interest.
2. On the lead details screen, choose one of the following:
Actions Convert to Sales Lead
Actions Convert to Opportunity
Actions Convert to Account and Contact
3. Edit the item that is to result from this lead, then save your entries.
If your administrator has scoped the solution to check for potential duplicate accounts and contacts,
then select Check for Duplicates before you save the account and contact, to ensure that its information
is unique.
If the information you enter is found to resemble the information of an existing account or contact,
then the solution notifies you that potential duplicate accounts or contacts were found.
In response, the follow-on item of the converted lead appears in the Converted to column.
It is the responsibility of your organization to comply with national legislation regarding data protection
and the provision of marketing materials. Therefore, administrators must configure the solution for each
country in which, or each customer with whom, your organization intends to conduct marketing activities
and, to the extent legally required, make use of the option to store documents such as opt-ins or opt-outs.
Using marketing permissions, you can control the information and advertisements that are offered directly to your
customers using e-mail, fax or phone calls. You can find the Marketing Permissions tab in the master data for
contacts, individual customers, and leads.
For more information, see Marketing Permissions.
Deleting Activities
1. Open the Activities tab.
2. Within the Action column of the activity to be deleted, choose Delete.
3. In the dialog box that follows, confirm that you want to delete the selected activity
See Also
Sales Leads [page 95]
Opportunities [page 97]
Accounts [page 80]
Under Sales Sales Leads , you can manage your sales leads, maintain relationships with your customers and
prospects, and convert sales leads to opportunities. Sales leads are the starting point for future sales. Sales leads
are created, qualified, and can be assigned to sales staff automatically, using rules created by the administrator.
Once a sales lead has been qualified, you can accept or decline that lead. You can also convert sales leads, once they
have been qualified, to opportunities. To drive sales activity, you can also perform the following optional actions:
Specify the source and campaign of your sales leads
Classify sales leads according to a particular interest
Qualify sales leads by applicable levels for example, as cold, warm, or hot
Track and analyze the success of your sales leads over a specified time frame
Add team members to the marketing team for the sales lead
Add products to the sales lead
Add contacts to the sales lead
You can only designate an employee as a contact for a sales lead if that employee is already a contact
for the account that is associated with that lead. To view the list of contacts for the account, open the
account details, then choose Contacts.
Tasks
See Also
Opportunities [page 97]
3.8 Opportunities
Opportunities represent potential sales. Under Sales Opportunities , you can display and edit existing
opportunities, and create new ones. You can also edit opportunities that have been converted from leads, and assign
products to opportunities, and employees to opportunity sales teams.
Tasks
Creating Opportunities
1. Choose Sales Opportunities .
2. Choose New.
3. Enter the required information, including the corresponding account and probability of success.
4. Save your entries.
For a description of the available save options, see Save Options.
Editing Opportunities
You can edit opportunities from the Opportunity item header, as follows:
1. Position the cursor over the information to be edited. For example, if you want to rename the opportunity,
position the cursor over the Name field.
As you move the cursor over an editable field, the background changes to a different color. When you click a
field, you enter edit mode.
2. Change the desired entries.
Depending on the field, use the drop-down menu or automatic search to choose an entry.
3. Save your entries.
For a description of the available save options, see Save Options.
When you assign an employee to an opportunity sales team in this way, the solution assigns the Sales
Employee role to that employee by default. If desired, you can change the role that is assigned to the
employee.
SAP ERP pricing information appears in the Negotiated Price column for each product. To enter a negotiated
sales price manually, you can edit this field.
If your administrator has not enabled integration with SAP Jam, then this tab will not appear.
3. On this tab, you can view information that derives from SAP Jam, and perform the following actions:
create internal groups in SAP Jam to collaborate on sales team meetings, prepare for customer visits,
and so on
create external or cross-company groups in SAP Jam to collaborate on pricing negotiations, reference
customer discussions, and so on
Deleting Activities
1. Open the Activities tab.
2. Within the Action column of the activity to be deleted, choose Delete.
Deleting activities from the opportunity removes them from the system entirely.
3. In the dialog box that follows, confirm that you want to delete the selected activity.
Ending Opportunities
You end an opportunity by changing its status to Won, Lost, or Stopped. Proceed as follows:
1. Select an opportunity, choose Actions, and then select the appropriate status.
Opportunities that have the status Stopped are not displayed in the Opportunity Pipeline or in the Won/
Lost Opportunities chart, and they are not taken into account for forecasting.
If you have selected the status Won or Lost, you can enter a reason why the opportunity was won or lost in
the opportunity item header. The reason you select is displayed in the opportunity as Reason for Status under
Pipeline Status and is also used in analytics.
2. Save your entries.
See Also
Leads [page 65]
The influencer map allows you to visualize contacts and employees associated with an opportunity, and to prioritize
the perceived success of these contacts and colleagues in helping you close deals by adjusting their position to be
larger and closer to the center of the map (to indicate more influence) or smaller and further from the center (to
indicate less influence). If your system is set up to support this feature and correctly configured, then you can open
Prerequisites
This feature is only available for HTML5 clients. Your solution is HTML5-based if the system URL contains /
HTML5. For more information about the HTML5 client, contact your system administrator.
Your solution includes the advanced user option, and your administrator has scoped your solution to enable
the influencer map to be used.
The Opportunities view within the Sales work center is assigned either to your user or to your user's business
role.
Your administrator has enabled you to open the influencer map by configuring at least one of the following
areas:
The Sales Team or Contacts tabs, within your opportunity details
Your home page
SAP Customer Insight
If your administrator has scoped your solution to enable the influencer map to be used, but has
not configured the area from which you want to access the influencer map, then review the last
task below.
Tasks
To access the influencer map from your home page, proceed as follows:
To open the influencer map from SAP Customer Insight, proceed as follows:
1. Log on to SAP Customer Insight.
2. Choose the Pipeline Influencers tile, where opportunities are depicted graphically, as on the home page.
In response, the pipeline appears.
3. Within the pipeline, click on the opportunity to open it.
Repositioning Influencers
1. Open the influencer map.
2. Select the influencer for the contact or employee whose perceived influence is to be adjusted.
3. Move the influencer closer to the center, if their perceived influence is larger, or further from the center, if
their perceived influence is smaller.
In response, the depiction of the individual increases or decreases in size.
4. Release the influencer in its new position on the map.
In response, the overall map is adjusted, with the repositioned influencer assigned greater or lesser influence,
along with all other influencers on the map.
See Also
Opportunities [page 97]
Video
Retail execution is a set of features that enables field sales personnel to plan and record site visits and activities while
on site at the account.
Retail execution is based on site visits, which can be enhanced by using surveys, activity plans, and routing rules.
For more information, see Configuring Visits.
Once the administrator has set up the necessary surveys, activity plans, and routing rules, sales users can work in
SAP Cloud for Customer for iPad to plan site visits and collect visit information while on site. For sales users, the
process proceeds as follows:
1. Plan site visits. For more information, see Visits [page 104].
This can be achieved either in the browser, or via SAP Cloud for Customer for iPad. You can use the included
system tools to plan the most efficient route between locations, check which sites are due for a visit, and
review past visit notes.
2. Record visit information.
Use SAP Cloud for Customer for iPad [page 171] to record visit information. This can include, for example:
Check in/check out times
Record tasks (from activity plan)
Complete site checklists and customer surveys and attach photos when required
Create sales quotes and orders
Order site assets
See Also
Designing Surveys
Visits [page 104]
SAP Cloud for Customer for iPad [page 171]
3.10.3 Visits
Customer site visits are a part of creating and keeping good relationships with customers. They can also be a way
to discuss, run, and monitor marketing activities, such as campaigns.
On the Visits tab, you can use tools such as tasks, surveys, and campaigns to gather and record information from
each customer visit.
The steps of this process can be completed either in SAP Cloud for Customer in the browser or in SAP Cloud
for Customer for iPad, with one exception: route planning is only available in the browser.
You can set the recommended frequency for visits in the account detail view, Visits tab.
Create Visits
1. View your accounts under Visits Visit Planner .
To help you prioritize visits, you can sort your list of accounts using filters, including the below:
My Accounts with No Visits Planned
These are your accounts where there are no future visits planned.
If the Next Planned Visit date is in the past, it will not show up under this filter.
The calendar view of an account shows all upcoming appointments for that account in one calendar, even if
they were scheduled by other colleagues. For more information, see Accounts [page 80].
Allsurveys are routed using certain rules. If you do not find the survey you expected to see in the list,
ask the person who created the surveys to ensure that the routing rules were set up properly. For
more information, see Configuring Visits.
Refresh Visits
Sometimes your administrator adds tasks or surveys to an existing activity plan. Before you go on a visit, you can
update the tasks and surveys, so you know you're working with the latest data. You can do so in one of the following
ways:
From the list of visits, select one or more visits that you want to update, and choose Actions Refresh
Selected Visits .
Open a visit and choose Actions Refresh Visit .
To ensure you are working with the latest information, you may want to refresh the visit before you arrive
at the customer site. To do so, see section Refresh Visits.
For mandatory questions of type Amount a value of zero is not a valid response.
Pictures you add to the survey appear as attachments to both the survey and the visit.
5. When you have completed the task or survey, set it to completed by choosing Actions Set as
Complete .
Only contacts that are listed in the account itself appear for selection.
To edit the visit after you have checked out, set the status back to In Process and then make your changes.
3.10.4 Routes
You can plan a group of visits in a route, which is a collection of visits in a logical sequence. When you are happy with
the visit sequence and timing, you can generate all the visits at the same time.
You can also define route templates for routes that are repeated often, or for routes that are specific to a certain
group of customers or sales- or service representatives. You can then use these templates to create routes, saving
you time and ensuring accuracy and consistency.
As of February 2015, the routes feature replaces the tours feature. If you have used tours in the past, we
recommend that you use routes for grouping and generating visits in the future.
Create a route
Decision Point
Why create a route?
If you think youll use this group of visits only once, create a route.
Why create a route template?
If this group of visits will be used multiple times by you or by other colleagues, you can save time by
creating a route template first, from which you create routes as soon as you know the start dates.
When you activate a route, the system checks for conflicts, such as visits scheduled outside an
account's visiting hours. You can also trigger this check manually with Actions Check
Route .
Prerequisites
There is an active route template available.
You can create a template for a group of visits that are repeated periodically. For more information, see
section Create a route template.
1. Open the active route template and choose Actions Create Route from Template .
2. Enter information in the route as described in section Create a route.
Decision Point
Why create a route?
If you think youll use this group of visits only once, create a route.
Why create a route template?
If this group of visits will be used multiple times by you or by other colleagues, you can save time by
creating a route template first, from which you create routes as soon as you know the start dates.
If you are assigned to a role with the proper authorization, you can create a tour, which includes multiple visits in
sequence. Tours are useful if you want to plan the sequence and timing of multiple visits in one day, one week, or
even an entire month.
Tasks
Create a tour
1. Under Visits Tours , choose New.
2. Enter the necessary information to define the tour.
For completed visits, only the name and account are copied for each visit. The start date and end date
are copied from the tour. You must add other details manually.
Activate a tour
When you activate a tour, the name of the tour owner overwrites any previous names in the Owner field.
See Also
Visits [page 104]
Video
A competitive and successful sales professional knows the benefits of an effective quote management system. You
can enter the desired products and submit the quote to the customer.
For more information, watch the video Creating Sales Quotes , or follow the steps below.
Business Background
Pricing
Pricing is based on price master data such as price lists and discount lists, which are used to automatically calculate
pricing within all business documents. A predefined pricing procedure is used to determine the net value the
customer has to pay for certain products to be received on a certain day at a certain place. The pricing procedure
consists of price components, such as list price, discounts, surcharges, freights, and costs. The order of these price
components is essential for the calculation of the total value.
For more information, see Pricing [page 319].
Party Processing
For more information, see Party Processing [page 322].
External Pricing with Free Goods, Product Availability, and Credit Status
When you have enabled the external pricing in your system you will retrieve for a specific sales quote document type
from the external system:
Complete pricing information including tax and gross and net values
Free goods determination
Product availability check
Credit status
Prerequisite is that you enabled the external pricing for the document type and for the pricing itself aligned the pricing
texts (conditions and subtotal descriptions) in the business configuration.
If everything is setup correctly, you create your quote, request the pricing from the external system (click
Actions ). The external system then simulates a complete document, and you will
Request External Pricing
get back the results in your quote and the following fields appear:
Pricing: Pricing Status and Pricing Procedure
Free goods appear as read-only items with reference to the corresponding line item under Products
Product availability check: ATP Quantity and ATP Delivery. These fields are also colored based on the available
quantity that can be delivered:
Green: The offered quantity can also be delivered.
Yellow: The available quantity by the requested date is less then the offered quantity.
Red: The offered product cant be delivered to the requested date.
The product availability is also checked for the free goods items.
Credit Status on the document header.
If the product is out-of-stock or discontinued, a substitute product and its pricing details are retrieved.
The substitute for a product is defined in the ERP system. The item now displays both the substituted
product and the original product (field is hidden by default on the view).
Please keep the following facts in mind, when you work with external pricing:
Your system is connected directly with the external system.
When you requested pricing the found pricing conditions are shown in your sales quote. The external system
controls whether an existing price component can be changed or deleted as well as whether its allowed to
add a new price component. Only manually added price components can be deleted.
The pricing status is only reset when you change standard fields. In case you change only extension fields the
update must be triggered separately using a PDI implementation.
When you copy a quote only the manually changed conditions are copied.
You can submit a quote only when a quote is calculated successfully. The to be printed pricing conditions are
determined by the external system based on the settings in your pricing schema.
When you request pricing and the external system raises error messages, the messages are shown in your
system but aren't saved. If you reopen a quote which is calculated with errors you have to request pricing
again to see the error messages.
When you use campaign and contract determination in the external system, the determination results for the
simulated document must be unique during the simulation. Otherwise you will get errors in the price
determination.
Please prevent that in the external system additional document items are added during the simulation. This
can makes the pricing result in your quote inconsistent, because your system can't add the items.
Follow-up Documents
If you have an integration with an external system, where you, for example, process your sales orders, you can then
capture the references to the follow-up documents in the sales quote under Sales Documents External Follow-
Up Documents .
Tasks
When you copy a line item also the notes and attachments are copied too.
You can also add products from product list: Click Actions Add from List .
On the Involved Parties tab you can add or delete parties and contacts. Here you can also select other
addresses that you entered in the master data.
On the Document Flow tab you see all preceding and all follow-up documents for this quote.
On the Sales Documents tab you get an overview about the related sales quotes and the sales order
requests and sales orders processed in the ERP system.
On the Attachments tab you can add attachments, for example, local files, web links, and links to Library
content.
Here you find also the customer's signature of the quote done on an iPad in case the customer accepted
the quote directly during a visit and signed it on the iPad.
On the Approval tab you can enter additional information for the approver and the approver can add also
comments.
On the Activities tab you have an overview about the activities and you can add appointments, tasks, and
phone calls. Here you see also the e-mails related to this quote and you can add tasks from the
determined activity plans.
Tracking Changes
On the Changes tab of a sales quote you can see all changes made in the quote, but you can also filter for a specific
time period.
In the list you then see the originating and the new value after the change.
You can cascade several text lines, but you cannot use a product line as structuring element.
On text line level you can add more text to describe this part and add attachments.
You can also add manually an approver as alternative approver to your quotes. The only prerequisite is that
you activated the role Approver it in the Involved Parties activity in the fine-tune activity for Sales Quotes.
Quotes that have been submitted to a customer cannot be deleted, but can be cancelled.
If a sale quote is changed after replication, the changes are not forwarded to the external system after
the replication.
If you use incoterms in sales quotes of your system make sure that you decided in the configuration
for SAP ERP under Customers: Incoterms whether the location for the corresponding incoterms is
mandatory or not. As result of your decision either only the field Incoterms or both, Incoterms and
Incoterms Location, must be filled in the sales quote before forwarding the quote to SAP ERP.
Overview
Sales quote processing is used to offer products to customers according to specific terms with fixed conditions. The
seller is bound by the sales quote for a specific period of time. The sales quote is usually created by a sales
representative of the company. The system supports pricing capabilities.
Features
You can create and edit notification rules for the handling of sales quotes in the Administrator work center
under Workflow Notification Rules. . For more information, see Notification Rules Quick Guide.
Directly accepted sales quote: If you don't need the acceptance by the customer afterwards you can prevent
this by streamlining your processing and prevent the whole output management after the quote was
submitted. For more information see Configuring Sales Quotes.
Process Flow
The following steps explain the typical process flow for sales quote processing. During this process, you access the
Sales work center.
1. The sales representative creates a sales quote and enters first the account, and the products to be offered.
2. The system uses details such as account, products, and date to calculate net value. The sales representative
can overwrite the automatically-determined prices and discounts or add further discounts and surcharges.
3. Optionally, the sales quote may need to be approved according your approval processes, if certain thresholds
have been exceeded such as total net value or total given discounts. For more information about approval
processes, see Enabling Approval Processes.
4. The sales quote is sent to the customer through the Submit action according to the output settings.
5. If the account accepts the sales quote, it can be set to Won and the status changes to Completed. With an
external integration, such as SAP ERP, you can also transfer the sales quote into a sales order in the external
system through Action Create Sales Order .
Business Background
Order History
A detailed order history is displayed in the launch screen for sales orders. You can use the standard features for
search, advanced search, sort and filter to organize display of the sales orders.
Simulate
You can use the simulate feature in sales order to simulate the order in the external system. Note that before the
simulation is triggered, total pricing details are not available and the pricing status of the sales order is set to Not
Calculated.
Simulate fetches the pricing and other product details from the external system. After simulation is complete, the
net price is updated in the sales order header and the pricing status is set appropriately (for example, the pricing
status is set to Calculated Successfully or Calculated with Errors). The total price component details will be updated
in the Products tab screen.
Once you simulate the order, the pricing status is set appropriately. You can modify the details after simulating
the sales order. Note that though the pricing status remains unchanged, the Actions Transfer is disabled
if you modify the order after simulate. You will need to simulate again to be able to transfer the order to external
ERP system.
Party Processing
A set of pre-delivered party roles similar to sales quote are delivered in the standard solution. For more information,
see Party Processing.
Document Types
You can create own document types specific for sales orders and use them to create new sales orders.
An order can be cancelled only if has not yet been transferred to the external system.
Tasks
An order can be cancelled only if it has not yet been transferred to the external system.
See Also
3.13 E-Mail
The SAP Cloud for Customer Add-In for Microsoft Outlook allows you to exchange information between Microsoft
Outlook and SAP Cloud for Customer. After installing the add-in, you can do the tasks listed below right from
Microsoft Outlook.
Microsoft Outlook integration supports Microsoft Outlook 2007, Microsoft Outlook 2010, and Microsoft Outlook
2013.
Prerequisites
You have installed the SAP Cloud for Customer Add-In for Microsoft Outlook locally on your computer and made the
appropriate settings. For more information, see Setting Up the Add-In for Microsoft Outlook [page 38].
If you want to use Microsoft Outlook with SAP Cloud for Service, see Working from Microsoft Outlook for
Service Users [page 214].
When you are working offline and cannot log on to the system, any changes to relevant e-mails,
appointments, and tasks, or new items for synchronization to SAP Cloud for Customer are kept in a
pool in Microsoft Outlook. Actual synchronization of these items occurs automatically as soon as you
log on to SAP Cloud for Customer using the add-in.
If you are logged on to SAP Cloud for Customer with the add-in for many hours without any action,
you may receive an authorization error when trying to use a Microsoft Outlook integration function.
In this case, your user cookies may have expired. Simply log off and log on again.
To ensure that your contacts appear in Microsoft Outlook and are synchronized in the future, we
recommend that you add them to your Microsoft Outlook. For more information, see section Adding
Contacts from SAP Cloud for Customer into Microsoft Outlook.
View information for a contact and the corresponding account by selecting an e-mail from an SAP Cloud for
Customer contact.
Within the list of Opportunities, Leads, or Recent Activities for an SAP Cloud for Customer contact, right mouse
click to select the information for each that you want to view.
Select Feed to view, post, or comment on feed updates.
Select Shelf to view your flagged and favorite items.
Items listed throughout the side pane are hyperlinks. Click an item name to open that item in SAP Cloud
for Customer.
You can add one or more e-mails directly, without opening them, by right-clicking on them in your inbox,
and choosing Add E-Mail.
When you create a new e-mail, you can synchronize and send it by choosing Send and Add E-Mail.
This step combines the synchronize and send steps, saving you time.
It is not possible to create an e-mail in SAP Cloud for Customer. All new e-mails must be created in
Microsoft Outlook directly, and synchronized with SAP Cloud for Customer.
If you have contact information showing in the SAP Cloud for Customer side pane, you can associate an
appointment with an opportunity, lead, or account listed under that contact simply by using drag and drop.
The appointment is associated automatically with the lead, opportunity, or account.
If you wish to add an appointment for synchronization and do not have relevant contact information visible
in the side pane, proceed as follows:
You can only synchronize appointments for which you are the organizer. If you are a participant, you receive
any updates from the organizer's Outlook appointment.
1. In your calendar in Microsoft Outlook, open an appointment and under SAP Cloud for Customer, choose Add
Appointment.
You can add an appointment directly, without opening it, by right-clicking on the appointment in your
calendar, and choosing Add Appointment.
When you create a new appointment, you can synchronize it and send it by choosing Save, Send,
and Sync Appointment. This step combines multiple steps, saving you time.
You can open, create, or edit an appointment in SAP Cloud for Customer as well. For more information, see Activities
[page 35]. To synchronize any future changes to the appointment in SAP Cloud for Customer or in Microsoft
Outlook, repeat the steps above.
If you add or change attendees in an SAP Cloud for Customer appointment, you can send the meeting
request as follows:
1. Ensure that the appointment is synchronized, by repeating the steps above.
2. Open the appointment in Microsoft Outlook and send the meeting request.
If you have contact information showing in the SAP Cloud for Customer side pane, you can associate a task
with an opportunity, lead, or account listed under that contact simply by using drag and drop. The task is
associated automatically with the lead, opportunity, or account.
If you wish to add a task for synchronization and do not have relevant contact information visible in the side
pane, proceed as follows:
1. In Microsoft Outlook, open a task in your To-Do List and choose SAP Cloud for Customer Add Task .
You can open, create, or edit a task in SAP Cloud for Customer as well. For more information, see Activities
[page 35].
Future tasks and tasks within the last 30 days are sychronized and appear in Microsoft Outlook. Tasks older
than 30 days are no longer synchronized.
If you change a task in SAP Cloud for Customer, the changes are automatically synchronized to Microsoft
Outlook within five minutes. However, there is no automatic synchronization if you change a task in Microsoft
Outlook that has already been synchronized. In this case, open the task in Microsoft Outlook, make your
changes, and then choose Add Task to trigger synchronization to SAP Cloud for Customer.
If you have contact information showing in the SAP Cloud for Customer side pane, you can associate an e-
mail, appointment, or task to an opportunity, lead, or account listed under that contact simply by using
drag and drop. The activity is associated automatically with the lead, opportunity, or account.
If you wish to add an e-mail, appointment, or task for synchronization and do not have relevant contact
information visible in the side pane, proceed as follows:
To add a reference to an opportunity or lead, you must first add a reference to an account.
1. In Microsoft Outlook, to synchronize an e-mail to SAP Cloud for Customer, open an e-mail and under SAP
Cloud for Customer, choose Add E-Mail.
2. Choose Add Reference Account .
3. Add a reference to an opportunity or lead.
When you search for the opportunity or lead, the results list displays the opportunities or leads that are
associated with the referenced account.
4. Select the relevant item from the resulting list.
You can also drag individual e-mails, appointments, or tasks and drop them on an account, lead, or
opportunity saved in your shelf to associate the items.
If you added an account, opportunity, contact, or lead as a reference, it also appears in the item view for that item.
Cancelling Appointments
You can only synchronize appointments for which you are the organizer. If you are a participant, you receive
any updates from the organizer's Outlook appointment.
Unlike deleted appointments, canceled appointments still appear in the system, which means you can use them to
track appointments that were originally scheduled but not completed.
When you cancel your appointment in the system, it is synchronized with Outlook as described in section Adding
Appointments for Synchronization.
Following synchronization, in Outlook, cancellations are sent to the participants and the meeting is deleted from
Outlook.
You can only cancel appointments from the system. If you delete an appointment from Outlook, after
synchronization, it appears in the system as deleted.
You can only synchronize appointments for which you are the organizer. If you are a participant, you
receive any updates from the organizer's Outlook appointment.
You can only delete appointments or tasks that have been synchronized.
For appointments and tasks that were previously synchronized, the deletion is synchronized in both Microsoft
Outlook and SAP Cloud for Customer.
Accounts created directly in the Accounts from SAP Cloud for Customer folder cannot be synchronized.
Accounts can only be created from the contact area. However, once the account is created in the system,
after the next synchronization, it appears in the accounts folder.
To synchronize this contact and its associated account with SAP Cloud for Customer, choose Add
Contact Submit .
The user who creates and synchronizes a new account from Microsoft Outlook is automatically the owner
for that account.
The ability to create and synchronize accounts and contacts depends on your system authorizations, as
well as your synchronization settings. If you have any questions or difficulties, contact your administrator.
Adding Contacts from SAP Cloud for Customer into Microsoft Outlook
To download all your contacts from the system to Microsoft Outlook at once, in the SAP Cloud for Customer Add-
In toolbar, choose Settings, make the appropriate selections for initial synchronization, and choose
Download Contacts .
If you enable SAP Jam in SAP Cloud for Customer, the feed tab in the Microsoft Outlook side pane displays
the last feeds before you switched to SAP Jam. It is not possible to see feed posts from SAP Jam in the side
pane at this time.
1. Select Feed in the side pane, where you can do the following:
Display the feed updates that are in SAP Cloud for Customer for the relevant contact and account.
Enter a new feed update just like you would in SAP Cloud for Customer.
Feed updates are synchronized automatically, so your feed update also appears in SAP Cloud for
Customer.
The SAP Cloud for Customer Add-In for IBM Lotus Notes allows you to exchange information between IBM Lotus
Notes and SAP Cloud for Customer. After installing the add-in, you can do the following tasks right from IBM Lotus
Notes.
IBM Lotus Notes integration supports IBM Lotus Notes 8.5.x.
IBM Lotus Notes integration does not support business-to-consumer (B2C) service processes, such as those
involving individual customers, in SAP Cloud for Social Engagement and SAP Cloud for Service. IBM Lotus
Notes integration is supported for business-to-business (B2B) service processes, such as those involving
accounts and contacts.
Prerequisites
IBM Lotus Notes has been installed, set up, and configured on your computer.
To allow IBM Lotus Notes to accept plug-ins, you have added the following line to your
plugin_customization.ini file:
com.ibm.notes.branding/enable.update.ui=true
If you are using the Microsoft Windows 7 operating system, to avoid permission errors, run notepad
as an administrator and edit the .ini file as follows:
1. Search programs and files for notepad.
2. When the notepad text editor appears, run it as administrator.
3. In notepad, open your IBM Lotus Notes .ini file, make the changes directly, and save.
Each user who wants to use SAP Cloud for Customer functions from IBM Lotus Notes must install the add-in on his
or her computer. To download the add-in, you must have administrative rights on the computer.
To avoid compatibility issues with previous releases, make sure that you have installed the latest version
of the add-in.
Making Settings for SAP Cloud for Customer Add-In for IBM Lotus Notes
You can make the following settings for the SAP Cloud for Customer sidebar in IBM Lotus Notes:
Synchronization
Enable automatic synchronization to exchange data from IBM Lotus Notes to SAP Cloud for Customer
for the items listed in this section.
Set up the timing for synchronization.
User interface settings
Select the sections you want to see in the SAP Cloud for Customer sidebar.
Advanced
Configure the appearance of notifications.
Leave out the path or directory information at the end of the URL, and end the URL with .com. For
example, you on log on with URL: http://Test.sap.com and not http://Test.sap.com:7000/
iri/portal.
If you choose the options for remembering your password and automatic login, you will stay logged on
automatically with the same user name and password in the system.
Your IBM Lotus Notes is now connected with the SAP Cloud for Customer system that you selected.
If you are logged on to SAP Cloud for Customer with the add-in for many hours without any action,
you may receive an authorization error when trying to use an IBM Lotus Notes integration function.
In this case, your user cookies may have expired. Simply log off and log on again.
Copying Contacts from SAP Cloud for Customer into IBM Lotus Notes
You can either download all contacts from your SAP solution into Lotus Notes at once, or you can build your contacts
in Lotus Notes as you work.
To download all contacts at once, from the Options menu in the SAP Cloud for Customer sidebar, choose
Initial Download.
To build contacts in Lotus Notes as you work, you have the following options:
Automatic e-mail download
When you select an e-mail in Lotus Notes, the add-in searches your SAP solution for a corresponding
contact. If one is found, it is downloaded into your Lotus Notes contacts automatically.
Prerequisite: In IBM Lotus Notes on the SAP Cloud for Customer sidebar, make the appropriate settings for
contacts, appointments, and tasks.
1. From IBM Lotus Notes, choose SAP Cloud for Customer Sync Now .
2. A progress bar appears in the system tray area.
3. When the synchronization is complete, folders for accounts and contacts in SAP Cloud for Customer are
available in the contacts within IBM Lotus Notes.
The system synchronizes all of your accounts and contacts to IBM Lotus Notes and groups them into folders for
SAP Cloud for Customer accounts and contacts. Any future changes to these contacts or accounts in SAP Cloud for
Customer or in IBM Lotus Notes are handled as follows:
Changes to contacts in IBM Lotus Notes are synchronized with SAP Cloud for Customer.
To synchronize contacts, they must be assigned to an account.
Although it is possible to delete a contact both in IBM Lotus Notes and in SAP Cloud for Customer, the deletion
is not synchronized. If required, you must manually delete the contact in the opposite system.
Changes to accounts must be made in SAP Cloud for Customer directly. During the next synchronization,
these changes will be updated in IBM Lotus Notes.
To see information for a contact or account, select an e-mail from a person who is also listed as one of your
contacts in SAP Cloud for Customer.
Other information that may appear in the sidebar for contacts includes opportunities, leads, and recent
activities.
Any hyperlinks that appear in the sidebar are shortcuts to items in SAP Cloud for Customer. To open the
item in SAP Cloud for Customer, click the link.
In IBM Lotus Notes, if you have contact information showing in the SAP Cloud for Customer sidebar, you
can simply use drag and drop to associate an e-mail with an opportunity, lead, or account listed in the SAP
Cloud for Customer sidebar for that contact.
If you wish to add an e-mail for synchronization and do not have relevant contact information visible in the
sidebar, use the following procedure.
1. In IBM Lotus Notes, select an e-mail, right click it, and add the e-mail to SAP Cloud for Customer.
2. Add a reference to an account, opportunity, or lead.
3. Submit your changes.
An e-mail activity is created in SAP Cloud for Customer, based on information in the IBM Lotus Notes e-mail.
It is not possible to create an e-mail in SAP Customer. All new e-mails must be created in IBM Lotus Notes
directly, and synchronized with SAP Cloud for Customer.
In IBM Lotus Notes, if you have contact information showing in the SAP Cloud for Customer sidebar, you
can simply use drag and drop to associate an appointment with an opportunity, lead, or account listed under
that contact.
If you wish to add an appointment for synchronization and do not have relevant contact information visible
in the sidebar, use the following procedure.
1. In your calendar in IBM Lotus Notes, select an appointment, right-click it, and add the appointment to SAP
Cloud for Customer.
2. Add a reference to an account, opportunity, or lead.
3. Submit your changes.
An appointment activity is created in SAP Cloud for Customer, based on the information in the IBM Lotus
Notes appointment.
You can open, create, or edit an appointment in SAP Cloud for Customer as well. For more information, see Activities
[page 35]. To synchronize any future changes to the appointment in SAP Cloud for Customer or in IBM Lotus Notes,
repeat the steps above.
If you maintain attendees in an SAP Cloud for Customer appointment, you can send the meeting request
as follows:
1. Ensure that the appointment is synchronized by repeating the steps above.
2. Open the appointment in IBM Lotus Notes and send the meeting request.
In IBM Lotus Notes, if you have contact information showing in the SAP Cloud for Customer sidebar, you
can simply use drag and drop to associate a task with an opportunity, lead, or account listed under that
contact.
If you wish to add a task for synchronization and do not have relevant contact information visible in the
sidebar, use the following procedure.
1. In IBM Lotus Notes, select a task in your to-do list, right-click it, and add the task to SAP Cloud for Customer.
2. Add an account, opportunity, or lead as a reference.
3. Submit your changes.
A task activity is created in SAP Cloud for Customer, based on information in the IBM Lotus Notes task.
You can open, create, or edit a task in SAP Cloud for Customer as well. For more information, see Activities
[page 35].
If you change a task, the changes are automatically synchronized to when you save your changes.
For appointments and tasks that were previously synchronized, the deletion is synchronized in both IBM Lotus Notes
and SAP Cloud for Customer.
Accounts can be only created directly in SAP Cloud for Customer. However, once the account is created in
the SAP Cloud for Customer, after the next synchronization, it appears in IBM Lotus Notes in the SAP Cloud
for Customer folder for accounts.
The ability to synchronize accounts and contacts depends on your user authorizations, as well as your
synchronization settings. If you have any questions or difficulties, contact your administrator.
Video
3.14 Forecasts
On the Forecasts tab, sales representatives and sales managers can create forecasts in multiple dimensions
including product and product category on the basis of accounts, opportunities, employees and sales
organizations.
If Territory Management is active, then forecasts can also be created on the basis of territories.
Like sales representatives and sales managers, administrators can also create forecasts, as summarized in the
following table:
Sales Representative Sales representatives can create opportunity forecasts or product forecasts; for either forecast type,
they can enter forecast data, select forecast dimensions and maintain forecast values at the selected
dimension level. They can also submit forecasts of either type for aggregation into the forecasts of
their managers, and adjust and re-submit any forecasts that their managers have identified to require
revision.
Sales Manager Sales managers can create, in addition to opportunity forecasts and product forecasts, opportunity
aggregate forecasts and product aggregate forecasts. They can also return for revision forecasts that
their sales representatives have submitted, and that require adjustment. By means of the forecasts
their sales representatives have submitted, sales managers can create opportunity aggregate
forecasts and product aggregate forecasts at selected forecast levels.
Administrator Administrators can create forecasts for any other user in the system, although they can only create
aggregate forecasts of either type for sales managers. Administrators can also modify any forecast
that has been created by any sales representative or any sales manager.
Sales representatives submit new forecasts to sales managers, who can request revised forecasts, if required. When
the revised forecasts are complete, sales representatives can submit them to their managers anew. Version
management enables sales representatives and sales managers to keep track of any revisions that have occurred
in their respective forecasts.
The entries in the From and To columns indicate, respectively, the year-month combination for which the forecast
begins and ends for example, from 201301 to 201312. The entries in the Level column indicate whether the
forecasts at hand are an opportunity forecast, a product forecast, or an aggregate forecast of either type.
Creating Forecasts
1. Select Sales Forecasts .
2. Choose New; this option appears above the Search this view field.
You can also choose New Sales Forecast from the toolbar. For more information, see Options for
Creating Items.
3. Enter the Name of the forecast, along with the following data:
a. Currency, if desired.
b. Under From Year-Month, the year and month in which the forecast should begin.
c. Under To Year-Month, the year and month in which the forecast should end.
d. Level.
e. Source, if desired.
4. Save your entries. For a description of the available save options, see Save Options.
Upon completing this procedure, the status of the forecast changes to Submitted. The submitted forecast will be
included for aggregation into the forecasts of the corresponding sales manager.
If the sales manager is not satisfied with the forecast as submitted, he or she may request revision from the sales
representative. If such a revision is requested, the status of the forecast changes to In Revision, and the sales
representative must submit a revised forecast.
Revising Forecasts
Sales managers can request revision of the forecasts that are submitted by their sales representatives, as follows:
1. Select Sales Forecasts .
2. Rest the cursor on the Name of the forecast with status Submitted.
In response, the item details of the forecast are displayed in quick view.
3. Choose Open to open the forecast, then choose Actions Revise within the item header.
Upon completing this procedure, the status of the forecast changes to In Revision. The sales representative can now
submit a revised forecast.
Upon completing this procedure, the status of the forecast changes to Submitted. The submitted forecast will be
included for aggregation into the forecasts of the corresponding sales manager.
See Also
Opportunities [page 97]
3.15 Territories
Provided that Territory Management is active in your solution, sales administrators can create sales territories and
organize them into hierarchies, which are used to delegate responsibility for each sales territory to the appropriate
sales representatives. Sales administrators perform all associated tasks under Sales Territories .
Although sales representatives cannot perform sales planning functions, they can review reports that contain
data that is associated with these functions. For more information, see Working with Sales Planning Data
[page 159].
Prerequisites
Sales planning is activated. For more information, see Activating Sales Planning.
Business Background
Business Planning
Planning for your business involves three different elements: strategic planning, financial planning, and operational
planning. While strategic planning is a high-level management task and therefore takes place outside of the system,
financial and operational planning are supported by tools and applications that have been designed to guide and
support you in mastering your companys planning and budgeting tasks. Compared with traditional spreadsheet-
based approaches, the system's planning features improve the efficiency and quality of the planning process by
enhancing collaboration between planners, ensuring the consistency of planning data, and enabling drilldowns into
various data dimensions.
Sales Planning
Sales planning offers a solution that enables you to define and monitor sales targets. It promotes seamless
monitoring of sales targets, forecasts, and revenues and also makes it easy to create new plans.
You can only have one plan for a certain sales unit and horizon. The overlapping of horizons for the
same sales unit is not allowed.
By default, the currency of the sales unit's company is used. However, as long as the sales plan remains
in preparation, you may change this currency, if desired.
3. Specify the granularity of your plan on the Select Planning Dimensions screen. You can select the accounts,
employees, product categories, and products that you want to be shown in the plan. You can also select the
planning items to be planned, for example, certain employees, accounts, or products. Then choose Next.
4. You can enter a description for the active version or you can create a new version on the Manage Plan
Versions screen. Then choose Next.
5. You can select the data on which your planning is to be based and where it should be copied to on the Copy
Actual Data screen. First choose the plan data from existing sales plans that are created for the corresponding
sales units in general data and the selected planning dimensions and time period that should be taken into
account. Then select the plan version into which the data should be copied.
6. On the Review screen, review your entries.
7. To confirm your changes, choose Finish.
8. On the Confirmation screen, you can open the plan data in Microsoft Excel or close the wizard.
Before you use Microsoft Excel to edit sales plan data, choose Download to download the Add-In for
Microsoft Excel.
You can also open and save views with different dimensions and settings in the panel.
4. Select a desired dimension and drag and drop it to the rows and columns as necessary.
5. You can also define how the data should appear on the user interface for each planning dimension by selecting
the row or column label in the panel and changing the selections underneath.
6. Enter your sales targets in the plan.
7. After you have finished the planning, to recalculate the planning data in the workbook choose Refresh on the
SAP Cloud for Customer tab in the Microsoft Excel ribbon.
8. To finalize the planning, save your data by choosing Save All on the SAP Cloud for Customer tab.
See Also
About Analysis [page 157]
3.17 Analysis
Interactive dashboards allow you to get a big picture of your data, then zoom in by selecting a chart element, or by
selecting specific characteristics, and applying filters. You access interactive dashboards on your browser, or with
the SAP Customer Insight iPad app.
Please note that this document is relevant only for HTML5-based screens. Either the described function
is available only in HTML5, or its HTML5 version differs from the Microsoft Silverlight version. To use this
function in the Microsoft Silverlight client, please log on to the Microsoft Silverlight-based screen and
follow the instructions in the corresponding help document.
Your solution is HTML5-based if the system URL contains /HTML5. Your solution is Microsoft Silverlight-
based if a Silverlight pop-up window appears when you right-click anywhere on the screen.
Tasks
Accessing Dashboards
Browser
1. Choose the Analysis tab.
2. Choose Dashboard.
3. Select the desired dashboard from the menu.
SAP Customer Insight for iPad app
Configuring a Chart
You have several options to control how the chart data appears on screen.
Select a chart type from the settings menu.
Show or hide the chart legend. Find this option in the Settings menu on the browser, or on SAP Customer
Insight for iPad, choose the small icon at the upper left of the chart.
Choose a data element on a chart and linked reports update to reflect your selection. For example choose a
specific bar in a bar chart, and linked reports on the dashboard update to show data from the selected element.
Linked charts do not update when the drill down pane is open.
Choose Reset Dashboard to remove drill down characteristics and filters from all charts on the current
dashboard.
(On SAP Customer Insight for iPad, from the dashboard list menu, choose Reset Current Dashboard.)
3.17.1.2 Charts
Overview
When you work with reports, you can choose from a range of charts to display data.
Not all reports are suitable to be displayed as a chart. For example, if the report to be displayed as a chart contains
large amounts of data with multiple key figures and characteristics, you may want to restrict the number of
characteristics and key figures in the report so that the display of data in the chart is comprehensible.
Troubleshooting
There may be other reasons why a chart cannot be displayed. See the following list of possible issues:
Chart not possible; hierarchy on characteristic is active.
There is a characteristic in rows for which a display hierarchy is active.
1. Check the characteristics under Row Fields by clicking the characteristics and choosing Settings.
2. On the General tab page, from the Display Hierarchy dropdown list, select Do Not Show.
Chart not possible; arrange as hierarchy is active.
1. The table setting Arrange As Hierarchy is active. From the sprocket icon, select Table Settings.
2. On the following screen, from the Arrange As Hierarchy dropdown list, select None.
Chart not possible; multiple units of measure are used.
The key figures displayed have different units of measure.
Check which units of measure are used and determine if all key figures are necessary for the chart. If all
key figures are not necessary, remove the relevant key figures so that the units of measure match for
the key figures displayed. For example, there are quantity and currency units of measure. You only really
need the quantity key figures so you remove the currency key figures.
If you only have key figures with currencies, check if the currencies are the same. If the currencies are
different, You can, for example, use the Display Currency variable. Click the pencil icon next to the
Selection dropdown list, If the Display Currency variable is available, set the value accordingly.
Chart not possible; key figures are in rows or characteristics are in columns.
Ensure that the key figures are in columns and the characteristics are in rows. Under columns, you can have
a characteristic, but only above the key figures.
Chart not possible; no key figure selected.
Ensure that you have at least one key figure in columns.
Chart not possible; no characteristic selected.
Ensure that you have at least one characteristic in rows.
Types of Charts
The examples in the charts are based on the following set of hypothetical data.
Bar
Shows comparisons between individual elements shown in a bar chart. Categories are arranged vertically and values
are arranged horizontally. The emphasis is on the comparison of values and not on displaying a change during a
period of time.
The data as shown in table format is displayed in a bar chart as follows:
The X axis shows the values in columns.
The Y axis shows the values in rows.
You want to visualize the difference in net sales value between 2002 and 2003 for each product category.
The X axis shows net sales for 2002 and 2003.
The Y axis shows product categories.
Column
Shows comparisons between individual elements. Categories are arranged horizontally and values are arranged
vertically. The emphasis is on comparing a change in value during a period of time for individual elements.
The data as shown in table format is displayed in a column chart as follows:
The X axis shows the values in rows.
The Y axis shows the values in columns.
Line
Shows trends in your data over time. The data is entered at regular intervals. Points in lines represent the intersection
of the X and Y axes.
The data as shown in table format is displayed in a line chart as follows:
The X axis shows the values in rows.
The Y axis shows the values in columns.
You want to visualize the trend in invoiced quantity for your product categories.
The X axis shows product categories.
The Y axis shows invoiced quantities for 2002 and 2003.
You want to visualize the difference in net sales value between 2002 and 2003 for each product category.
The X axis shows product categories.
The Y axis shows net sales for 2002 and 2003.
Stacked Bar
Shows comparisons between individual elements in a category. Categories are arranged vertically and values are
arranged horizontally. The emphasis is on the comparison of values in a category.
You want to visualize the net sales value for 2002 and for 2003 for each product category.
The X axis shows net sales for 2002 and 2003.
The Y axis shows product categories.
You want to visualize the net sales value for 2002 and for 2003 as a percentage of the total net sales for
the two years for each product category.
The X axis shows net sales for 2002 and 2003.
The Y axis shows product categories.
You want to visualize the difference in net sales value between 2002 and 2003 for each product category.
The X axis shows product categories.
The Y axis shows net sales for 2002 and 2003.
Pie
Shows values as pie segments. If the table contains more than one column, the additional columns are ignored when
the table is converted into a chart. If the first column does not contain any values, the system does not convert the
table into a chart.
The data as shown in table format is displayed in a line pie as follows:
Segments represent values in rows.
The size of the segments represent the values in columns as a percent.
You want to visualize the percent of total net sales value for each product category in 2002.
Donut
The donut chart is similar to a pie chart in that it shows values as segments. The segments represent values in rows.
The size of the segments represent the values in columns as a percent of the whole.
Bubble
Shows relationships between data set values by the size of the bubble.
Scatter
Shows relationships between values as displayed in several columns. Scatter charts are suitable for large sets of
data.
The data as shown in table format is displayed in a scatter chart as follows:
The X axis shows the values in columns.
The Y axis shows the values in columns.
You want to visualize the relationship between net sales value and invoiced quantity.
The X axis shows net sales.
The Y axis shows invoiced quantities.
Points in lines represent the intersection of the X and Y axes for product categories.
Area
Shows trends of values over categories. The area between the axes and the values are filled in an area chart.
The data as shown in table format is displayed in an area chart as follows:
The X axis shows values in rows.
The Y axis shows values in columns.
You want to visualize a trend in your net sales value for 2002.
The X axis shows product categories.
The Y axis shows net sales.
You want to visualize the difference between forecast, target and pipeline for each employee.
The X axis shows forecast, target and pipeline.
The Y axis shows employees.
The example in the chart are based on the following set of hypothetical data.
John 42 44 75
Alex 42 22 77
Sam 33 22 44
Gary 44 88 77
Kevin 44 88 77
Tom 53 46 33
Bruce 21 11 55
Heat Map
Show comparison between one or more dimensions. Based on the values of the categories the intensity of the color
increases or decreases.
In the example each square denotes a row and the color intensity of the square denotes the value.
You can visualize the difference of accounts between each country based on the following hypothetical data:
India 10000
Japan 20000
China 30000
Korea 40000
Singapore 50000
Malaysia 60000
Other Settings
By default, all of the following indicators are not set.
Legend
You can show the legend as well as determine where in the content area the legend is to be displayed.
Axis
You can provide labels for the X and Y axes.
Values
Show Results and Overall Results If Displayed in Table
You use this indicator to specify whether the results and overall results are to be displayed. By default, these
results are suppressed since the display of the chart may otherwise be adversely affected.
Show Hierarchies If Displayed in Table
You use this indicator to specify whether hierarchy nodes are to be displayed.
Zoom
You can now view zoomed in values in your chart. To do this, click on Enable Zoom and select a section of the chart
to view the zoomed in data. You can continue to zoom further down until there are just two data points.
Note that when the zoom feature is active, navigation is not possible. In order to activate navigation targets, just
toggle the zoom icon. The system retains the chart in the zoomed state and allows you to navigate.
To clear the zoomed data and go back to the original chart, click on Reset Zoom
Since the zoom function is supported for the above charts only, all other chart types are disabled when the
user is in zoom mode. Disable zoom to view data in other chart formats.
3.17.1.3 Reporting
When working the reports, the reporting functions of screens built in HTML5 provide business users with easier
access to everyday functions, such as filtering or adding or removing characteristics and key figures.
The layout of the report, whether table or chart, has been initially defined.
Please note that this document is relevant only for HTML5-based screens. Either the described function
is available only in HTML5, or its HTML5 version differs from the Microsoft Silverlight version. To use this
function in the Microsoft Silverlight client, please log on to the Microsoft Silverlight-based screen and
follow the instructions in the corresponding help document.
Your solution is HTML5-based if the system URL contains /HTML5. Your solution is Microsoft Silverlight-
based if a Silverlight pop-up window appears when you right-click anywhere on the screen.
Analzying Reports
Toolbar Functions
View
Shows the report view that is displayed in the Web browser. The dropdown list displays the report views that are
available with the corresponding report. A report view is a modified view of the data available with a report.
To view and edit the report view, click the pencil icon next to the dropdown list. The following table provides an
overview of the available functions:
Report Default Makes the current report view the default when opening the report.
Delete Deletes report views created by you. Note that you cannot delete report views delivered by SAP or report
views created by your administrator.
Defer Refresh If you want to make several changes to the report layout, we recommend deferring the refresh of the
layout. When you click Defer Refresh, all other functions are inactive until you switch off Defer Refresh.
Add Fields Add characteristic attributes to and remove them from the report view by clicking Add Fields. On the
following screen, fields are group by specified criteria. For example, characteristics are grouped by
dimensions. Note that you cannot select all fields to add to or to remove from the report view. Fields that
you cannot select indicate that they are part of the report as it is defined, either as delivered content or
as defined by administrators. When you add and remove fields, the system modifies the current report
view. The characteristic attributes are then available. You can then add the new fields to rows and
columns and save the personalized report view.
Available Fields Shows the characteristics and key figures that are available with the report view. By clicking an available
characteristic, a check is displayed next to the characteristic, and the characteristic is added to rows.
Row Fields By clicking a characteristic under Row Fields, you can move the characteristic to Column Fields or back
to Available Fields. You can also make settings for the characteristic. For information about characteristic
settings, see here.
Column Fields By clicking Key Figure, you can move the key figures to Column Fields or back to Available Fields. You can
also make settings for the characteristic. For information about key figure settings, see here.
You can also create exceptions and conditions. If you have an active condition, a filter icon appears next
to the name of the report view.
For information about exceptions, see here.
For information about conditions, see here.
Selection
Shows the set of variables available for the report and any defined value selections currently used. The dropdown
list shows the selection available with the corresponding report.
To view and edit the selection, click the pencil icon next to the dropdown list. The following table provides an
overview of the available functions:
Function Description
Report Makes the current selection the default when opening the report.
Default
View Makes the current selection the default when opening the report view.
Default
Delete Deletes the selection created by you. Note that you cannot delete selections delivered by SAP or created by
your administrator.
Save As When you save a new selection, you have the option of saving the time characteristics of the selection as
relative. By clicking Save Time Characteristics as Relative, the new values for time variables are calculated
depending on the date when you saved the selection and when you next open the selection. The following
graphic provides an example:
Show You can also decide if you want to display text descriptions for values. For example, the Project Status variable
Description has been restricted to the value 5. By clicking Show Description, under the entry field, the description Started
is displayed.
Add Fields Add characteristic attributes to and remove them from the report view by clicking Add Fields. On the following
screen, fields are group by specified criteria. For example, characteristics are grouped by dimensions. Note
that you cannot select all fields to add to or to remove from the report view. Fields that you cannot select
indicate that they are part of the report as it is defined, either as delivered content or as defined by
administrators. When you add and remove fields, the system modifies the current report view. The
characteristic attributes are then available. You can then add the new fields to rows and columns and save the
personalized report view.
For information about making value selection, see the section in this document called Working with Selections.
Refresh
By clicking the icon to the right of the Selection dropdown list, you can refresh the data and display of the report.
Display Format
You can switch formats between table and chart. Note that in some cases, you cannot switch the display format,
for example, if your report contains a hierarchy.
Further functions
By clicking the sprocket icon, the following functions are available.
Setting Description
Report Header Displays values that have been set for variables in the selection. If available, any
information and warnings are also displayed. For example, if the display currency is
set using key figure settings or variables.
By clicking Technical Information, you can also view further information, such as the
access context of the report and the data source that serves as a basis for the report
data.
Download Exports the report data to Microsoft Excel in XML format in read only mode. The
export is useful if you want to use Microsoft Excel functions to analyze report data.
Note that when you open the export, there is no longer a connection to the system,
even if you view the report data on the SAP add-in for Microsoft Excel ribbon.
You can also download data sources and reports in CSV format. The format and the
available fields of the downloaded data source differ from a downloaded report. For
example, in a downloaded report, the value and unit of measure are combined in one
field whereas in the downloaded data source, the fields are separate. Another example
is that there may be key figures only defined for the report, which are not available in
the underlying data source.
Start Options You can decide if you want to show the Selection area and if you want to start the report.
Chart Types For information about the different chart types available, see Charts [page 139].
Microsoft Excel You can view and edit the report using the SAP add-in for Microsoft Excel.
One or more values Allows you to select one or more values separated by semi-colons.
One or more values with an operator Allows you to select one or more values with an operator such as greater than or less than.
Note that the between operator is .., the unequal operator is <>.
Interval Allows you to select a single or interval value, for example, 100 or 19494 .. 4343434.
Relative select Allows you to restrict a specified characteristic to a relative variable selection. Relative
selections are based on basic characteristics, such as Date, Week, Month, Fiscal Period, and
Company. When you start the report, the system fills the cells in the report with the
corresponding values.
Expand the following table to view some examples of relative selections.
Invoice Creation Date Last 7 Days Shows a time range of the last 7
days, including today.
When making value entries, note that you can choose either a relative select or other entries but not both.
Function Use
Sort Click the arrow next to the characteristic to sort values in ascending or descending order.
A period next to the characteristic indicates that the values are not sorted.
Subtotals Enables you to display or hide subtotal results of key figures for characteristics.
Filter A list of characteristic values appears in a pop-up window. You can select one or more values
by which to filter the report. You can also use the search with its auto-fill function to make
it easier to find values. Once you have set a filter, a filter icon appears next to the name of
the report view.
Add Enables you to add a characteristic to the right of the column you click.
Remove Enables you to remove characteristics. Note that in columns, one characteristic has to
remain.
Function Use
Add Enables you to add a key figure to the right of the column you click.
Remove Enables you to remove the key figures, even those key figures that are initially defined. Note
that one key figure has to remain.
Analytical Navigation
In cells of reports displayed in table format, you can use the context menu for further navigation and analysis. Using the
context menu, you can view existing documents related to a value. When you click a cell, the documents and reports to
which you can navigate are displayed. For example, you can navigate to a preceding document, such as a purchase request,
an overview document that provides information about a customer, or to another report.
Analytics reports condense data in your company so that you can recognize trends, compare sales results, and
estimate future performance. You can display certain information from each report in different types of charts.
You can also download reports and run ad-hoc analyses, either in your Web browser or in Microsoft Excel.
Example
Sales manager Donna Moore checks the Sales Summary chart to see whether her team is on track to
meet its total revenue goals for the current quarter. She notices that the numbers in the Sales
Summary chart seem a little low when compared to the Pipeline Forecast chart. To improve her numbers
for this quarter, she wants to find a way for her team to close more deals.
Donna checks the Pipeline Funnel chart and sees that many of the opportunities are in the initial stages.
She examines the details of this chart in the Web browser and notices that there is a large percentage of
revenue in the decision phase. She adds opportunity and account information to the chart for more detail,
and sorts the list according to revenue so that she can pinpoint the revenue that is easiest to close. She
saves this version of the report for future reference.
She notices that one of the high-revenue opportunities is supported by Michael Adams, a sales
representative who is currently working on many deals. She thinks it might be useful to add another one
of her top salespeople to this opportunity. She checks the Sales Reps by Revenue in Pipeline (Top 10)
chart and finds that Richard Wilson currently has fewer deals in the pipeline, so he should have capacity
to support Michael. She asks Richard to join Michael on this opportunity.
Ultimately, this move results in Michael and Richard closing the deal in the current quarter, improving the
overall revenue for the quarter.
The following dashboards, made up of the charts listed here, are available in SAP Cloud for Sales, under Analysis.
Dashboards can be personalized. The table below lists the standard dashboard set up shipped with SAP Cloud
for Sales.
Administrators can create custom reports that appear in the reports list. For more information, see Design Reports
Quick Guide.
Sales Overview Sales Summary Total expected revenue of won opportunities in the current year, quarter, and
month
Pipeline Forecast Total expected revenue, separated by won and open opportunities closing in the
current year
Sales by Product Top 10 product categories by total revenue share in won and open opportunities
Category (Top 10) closing in the current year
Competitors by Top 10 competitors by the number of opportunities lost over the last 12 months
Number of Deals Lost
(Top 10)
Pipeline by Month Projected trend of expected revenue of opportunities closing in the next 12
months
Pipeline Progress Current progress of the pipeline, displaying stalled and on track opportunities
Win/Loss Win/Loss Rate Trend of win and loss rates over the last 12 months
Win/Loss Revenue Trend of expected revenue of opportunities that were won and lost over the last
12 months
Loss Rate by Sales Rate of loss of opportunities during a given sales phase
Phase
Win/Loss Reason Number of wins and losses grouped by reason given for win/loss.
Sales Sales Reps by Revenue Top 10 sales representatives by total revenue for opportunities won in the last 12
Performance Won (Top 10) months
Sales Reps by Revenue Top 10 sales representatives by total revenue for open opportunities closing in
in Pipeline (Top 10) the next 12 months
Average Sales Cycle Average sales cycle length across all opportunities won in the last 12 months
Sales Effectiveness Key metrics for evaluating the effectiveness of the sales force
Scorecard
Pipeline Sourcing Lead Qualification Rate Percentage distribution of qualified and unqualified leads over the last 12 months
Lead Conversion Rate Rate of conversion of leads to opportunities over the last 12 months
Leads by Source Distribution of leads by source and qualification level over the last 12 months
Performance Sales Target vs. Sales target versus opportunity pipeline for the current year
Pipeline
My Opportunities (Top Top 20 opportunities owned by the user, sorted by highest expected revenue
20 by Expected
Revenue)
My Progress Consolidated view of a user's target, expected revenue and weighted revenue of
opportunities in the current year
My Opportunities (Top Top 20 opportunities owned by the user, sorted by earliest close date
20 by Closing Date)
Forecast Forecast Metrics Comparison of forecast against target revenue, won revenue and override
revenue (difference between pipeline revenue and forecast revenue for
opportunities in submitted forecast)
Sales Target vs. Sales target for the user versus the current submitted forecast
Forecast
Account View
Competitor View
The following charts appear in the overview information when you open a competitor:
Successful Sales Reps
Won/Lost Trend
Tasks
Personalizing Dashboards [page 159]
Viewing Reports with Web Browser Quick Filter [page 330]
Viewing Reports with the Web Browser [page 327]
Working with Reports in Microsoft Excel
Working with Sales Planning Data [page 159]
Under Analysis, three reports enable sales representatives to work with sales planning data that has been prepared
by sales managers. The names and locations of these reports are as follows:
The first report, My Progress Current Year, appears in the Pipeline Management filter.
The second report, Sales Target/Pipeline by Month, appears in the Sales and Marketing Sales filter.
The third report, Sales Target/Pipeline by Sales Unit, also appears in the Sales and Marketing Sales filter.
To view these reports and work with their data, proceed as follows:
Sales planning functions are performed by sales managers in the Sales Planning work center. For more
information, see Sales Target Planning [page 136].
Use What-if Analysis to project sales volume or for tactical planning to meet sales targets. What-If Analysis helps
you determine:
Which opportunities to focus on in the short term
Where to expand the portfolio to gain a higher average deal size
The number of opportunities you need in the pipeline to meet sales targets
Adjust the variables to achieve the desired outcome, then plan how to achieve those changes in your pipeline.
Use the forecast chart to compare forecast revenue with sales target revenue and won revenue.
To view the forecast revenue chart, do the following:
1. Choose Analysis Forecast .
2. Use the filter to select opportunities to include in the forecast.
You can filter on time period, owner, sales unit, territory, etc.
The chart area shows forecast revenue, target revenue, won revenue, and the difference between estimated revenue
from pipeline-relevant opportunities and forecast revenue. The last figure (labeled Relevant Pipeline minus
Forecast) indicates the extent of override on pipeline revenue in the forecast. A positive value here indicates a
conservative forecast, and a negative value indicates an optimistic forecast compared to pipeline revenue.
Opportunities used to generate the figures appear below the chart.
See Also
Forecasts [page 133]
3.18.1 Competitors
On the Competitors tab, you can display existing competitors, create new competitors, and set competitor statuses.
You can also display competitor details, review additional data, add and edit products in relation to competitors, and
rename and edit competitors, as required.
Once you have created a competitor, it can no longer be deleted. You can, however, set its status as
Obsolete.
As you review analytics charts and other sales data on the Competitors tab, it is important to remember that
it compares your company's results only with the results of the selected single competitor.
For example, suppose you are a sales representative at company A, and you are examining the Win/Loss
Trends chart in relation to company B, a key competitor. When you study this chart, it is important to remember
that it only reflects two types of deals:
Deals that company A won over company B
Deals that company A lost to company B
In short, the chart reflects only those deals that company A won or lost in competition with company B, rather
than all of the deals, as a whole, that company A has won or lost.
Creating Competitors
1. Choose the Competitors tab.
2. Choose New.
3. Enter the Name and Classification of the competitor.
If desired, you also may enter the competitor's Web site.
4. Save your entries.
For a description of the available save options, see Save Options.
Editing Competitors
You can edit competitors from the Competitor item header, as follows:
1. Position the cursor over the information to be edited. For example, if you want to rename the competitor,
position the cursor over the Name field.
2. Change the desired entries.
Depending on the field, use the drop-down menu or automatic search to choose an entry.
3. Save your entries.
For a description of the available save options, see Save Options.
To assign a new competitor product to a competitor, choose the Products tab within the competitor details.
On that tab, choose New, then enter the information for the competitor product.
To edit information for an existing competitor product, exit the item details, then choose
Competitors Competitor Products .
To edit information for an existing product of your own, exit the item details and the Competitors tab, then
choose the Products tab and edit the product as described in the procedure above.
You may assign a new status to a competitor at any time, as required. For example, you can set any active competitor
as obsolete, or any blocked competitor as active.
Tab Actions
Overview Select Overview to see the latest updates made to the competitor, and any opportunities associated with the
competitor.
Feed Select Feed to read any Feed updates that are associated with this competitor. For more information, see
About the Feed [page 21].
From this tab, you can also open, tag or flag Feed updates, mark them as favorites, or comment them.
Products Select Products to view, edit or add products that are sold by your organization and that are comparable to
products your competitor sells.
For the selected competitor, the following product Information appears:
Product ID (of the competitor's product)
Description (of the competitor's product)
Own Product ID (of your product)
Description (of your product)
Product Comparison (for example, Worse than ours)
List Price/Currency
Opportunities Select Opportunities to view potential sales opportunities that are in play with this competitor.
Attachments Select Attachments to view, edit or add attachments that relate to this competitor.
See Also
Competitor Products [page 163]
The Competitor Products view enables you to create entries on competitor products and store and view detailed
information on these products. You can access this view from the Competitors work center.
In this view, you can enter comparisons between competitor products and your products. This information is
beneficial in positioning your products against the competitor. For example, if you are trying to sell a product to a
customer, you can determine how your product is performing against the competition and develop presentations
and demonstrations that highlight the benefits of your products over the competition.
On the initial screen, competitor products are displayed in List View by default. This and the Tile View provides you
with the most detailed overview. Alternatively, you have the option to display competitor products in Thumbnail
View, where you see the icon, name, and code.
You can also create competitor products by choosing the New Competitor Products
option from the toolbar.
3.19.1 Partners
A motivated group of partners such as resellers, brokers, service providers or distributors can assist your
organization in attaining its goals. To achieve these goals with greater efficiency, members of your organization can
collaborate with your company's partners within the solution.
Prerequisites
If your administrator has not configured the solution to display partners which otherwise are accessed under
Partners then you cannot use the solution to collaborate with partners there.
Creating Partners
1. Choose Partners .
2. Choose New.
3. Enter the Name of the partner, then specify its Country.
4. Save your entries.
For a description of the available save options, see Save Options.
Editing Partners
You can edit partners from the Partner item header, as follows:
1. Position the cursor over the information to be edited. For example, if you want to rename the partner, position
the cursor over the Name field.
As you move the cursor over an editable field, the background changes to a different color. When you click a
field, you enter edit mode.
2. Change the desired entries.
Depending on the field, use the drop-down menu or automatic search to choose an entry.
3. Save your entries.
For a description of the available save options, see Save Options.
See Also
Partner Contacts [page 165]
To facilitate the exchange of information, members of your organization can communicate within the solution with
partner contacts that is, individuals who are associated with the resellers, brokers, service providers, distributors,
or other entities with which your organization collaborates.
Prerequisites
If your administrator has not configured the solution to display partner contacts which otherwise are accessed
under Partners Partner Contacts then you cannot use the solution to communicate with partner contacts
there.
Tasks
Once a user has been created for the partner contact, then your administrator can choose Administrator Business
Users to assign either business roles or individual work centers or work center views to the user that you created
for the partner contact.
See Also
Partners [page 164]
You can use the partner portal to collaborate with your partners. The first step in this process is for partner managers
to invite their employees (partner contacts) within the partner organization to collaborate with you in your SAP
solution.
Prerequisites
The partner manager has a user in the SAP Cloud for Customer solution.
The partner manager has a user in the partner portal.
The administrator has made the appropriate settings for partner portal invitations. To review the settings,
the administrator can do the following:
1. In the Microsoft Silverlight client, log on to your SAP solution as an administrator.
Process Flow
Partner managers and partner contacts have the following authorizations in the system:
Role Authorizations
Partner contact See leads and opportunities as per restrictions in the SAP solution
With this mobile application, you can access many of the main functions of the solution that have been tailored to
business on-the-run. These include managing accounts, contacts, and activities; and viewing personalized reports.
Changes made on your Android device are automatically updated in the system, over the Internet, online and in
real time.
Installation
If your device meets the above requirements, you can proceed to install the application by downloading the
application directly from Google Play.
SAP does not warrant that the software and/or features as described herein will be available without
interruption or permanently. SAP draws your attention to the fact that the availability is subject to the
sole discretion of the operator of the app store. The operator of the app store may, at any time and without
notice, restrict, interrupt, or prevent use of the software, or delete the software from your mobile device,
or require SAP to do any of the foregoing actions.
If you do not have the information required for these settings or you have continued problems logging on to the
application, contact your system administrator for assistance.
For information on how to operate your mobile device, refer to the device manufacturer's documentation.
When you edit data in the application, you must manually save changes (touch the device's menu button
and choose Save). If you use the device's back button before you save your changes, you may lose all
unsaved data.
Feed
Use the filters on the Feed overview to select the feed updates you wish to view. To create a new feed update, press
the menu button and choose New. To post your new update, choose Save and Close. Choose an update to view
details. From the details view you can comment on the update and open mentioned items.
You cannot mention people or items, send private updates, or tag feed updates created on your Android
device.
Accounts
You can display, edit and create accounts.
In the Accounts view, a yellow or red light next to an account indicates the status of the account in the system: a
yellow light indicates that the account is in preparation and the red light indicates that the account is blocked. A
yellow or red light does not stop you from processing the account on your mobile device.
In the overview, account address information and communication details are displayed in the General tab. Use the
devices menu button to display available actions.
Using the Contacts and Activities tabs, you can search for, display, and edit related contacts or related activities for
the account. Select the contact or activity to open an overview. Here you can access contact information and
communication details, as well as activities related to this specific contact, or to the account in general.
Choose ERP Docs to view sales quote or sales order documents generated by your SAP ERP system. Note: this tab
does not contain any data unless your system has been configured to integrate sales documents from your SAP ERP
system.
Sales Quotes
You can display, edit, create, and submit sales quotes.
From the Sales Quotes view, you can choose either your list of open quotes or your team's.
Select one to check the details, change data, or create related follow-up activities.
To edit the quote, tap the actions button and then Edit. The following actions are available:
To remove a product, go the Products tab and tap next to the product you want to remove.
To add a product to the quote, go to the Products tab and tap the actions button and choose Actions then
Add Row. Select the product to add before saving your changes.
To submit a sales quote for approval, tap the actions button and choose Actions then Submit.
Activities
You can display, edit and create activities.
In the overview, use the menu button and select Edit to change an activity. The system proposes values for many of
the fields, for example: organizer, dates and times, category, and priority. You can manually change these values
and search for and select other values, such as the account and the contacts for the activity.
Todays Appointments
You can display, edit and create appointments.
In the Todays Appointments view, you can review and edit your appointments for the current and next day.
Tickets
You can display existing tickets and create new tickets.
Reports
Select a report to open the report and display it in graph form. In the graph view, you can select each bar to view its
values and description.
Work Tickets
You can display, edit and create work tickets.
You can also create follow-up sales quotes and tickets.
Copyright/Trademark
With this mobile solution, you can access the main functions of the solution that have been tailored to business on
the go. Changes made on your iPad are automatically updated in the system over the Internet in real time. The
analysis feature uses worksheets to arrange and organize reports that you often need, compare versions, and
highlight changes in data.
Return to the logon screen to enter your user and password, and choose Log On.
If you do not have the information required for these settings or you have problems logging on, contact your system
administrator.
SAP does not warrant that the software and/or features as described herein will be available without
interruption or permanently. SAP draws your attention to the fact that the availability is subject to the
sole discretion of the operator of the app store. The operator of the app store may, at any time and without
notice, restrict, interrupt, or prevent use of the software, or delete the software from your mobile device,
or require SAP to do any of the foregoing actions.
Getting Support
You can choose either of the following methods for reporting issues with the app:
1. Report an Incident
For most app related issues, we recommend you report an incident.
1. Navigate to the screen where you are experiencing the issue.
2. Select the Help menu .
3. Select Report an Incident.
4. On the Subject line, enter a short description of the issue. Then enter a full step-by-step description in
the space that follows.
5. The app automatically captures the screen you're on when you report an incident. Select whether or not
to attach the screen shot.
Security
We recommend setting a passcode lock for your device, especially if you work offline, as data is stored on the device.
To check the data sync logs, select , then select View Log.
To delete stored data, do the following:
1. While online, select , then select Offline Setup.
2. At the bottom of the settings screen, select Clear all data.
3. Confirm that you want to delete all stored data from your device as well as your offline password by selecting
OK.
If you want to work offline after you've cleared all the data and your password, you just need to sync data
again and setup a new offline password.
As the SSO is enabled, the SSO is automatically added to the system URL.
You may see some or all of the views described in the following sections, depending on how your user is
configured in your solution.
If you use SAP Jam feed in your solution, then that will be the feed you see and use in the app.
Feed is where you post and receive updates on your sources the information and people that you need to complete
your work.
Feed updates are presented differently than other information in the system to optimize communications and
collaboration with your colleagues. In the feed, you can post and delete your own updates, view a list of automatic
updates from sources that you select and add comments to updates. Updates are displayed in sequential order with
the most recent update at the top of the feed.
You can post updates from the main Feed screen or from the Feed tab on an item details screen.
To follow a person or item, choose in the item quick view or item header. The follow icon turns blue to indicate
that you are now following the person or item.
To stop following a person or item, choose and the icon turns grey to indicate that you are no longer following
the person or item.
You can use search and filters in the Feed view to narrow the list and find specific updates.
Posting Feed updates
Select to open the feed update box. Type your update and select Post.
To mention a person or item, select @. As you type, the app will suggest matches.
To send a private update, select .
You cannot mention items, send private updates, or tag feed updates when using SAP Jam on your iPad.
To load more items, scroll to the bottom of the list, then choose more items.
Item Details
Tap at the top of the item details screen to edit information, such as the name or address of an account
or contact.
The menu is where you'll find the commands available for the item.
You can capture a screen, add annotations, and e-mail it by selecting .
Also at the top of the item details screen, you'll find buttons for the following four functions:
Flag ( )
Mark as Favorite ( )
Follow ( )
Tag ( )
These buttons also appear in the item summary area of the map layout.
Tool Buttons
The following tools are always available at the lower left of the screen:
Tool Description
If you have new notifications, the corresponding red number displays with the icon.
Tap the icon to view your notifications.
Tap an individual notification message to navigate to the corresponding item.
Tap the icon to view your calendar of upcoming appointments, visits, and phone calls.
From the calendar view, tap to create new ones.
Tap the icon to view your shelf containing the items you have flagged or marked as
favorite.
Tap the icon to define your offline settings, to sync before working offline, to sync once
back online, and to view your sync log.
Tap the icon to log off, to access settings to enable support, and to launch the SAP
Customer Insight for iPad app.
Help
Tap in the upper right corner of any screen to view the help overlay or to launch related how-to videos.
Customers
The Customers view groups together Accounts, Contacts, Individual Customers, and Target Groups.
From the list or map, select an item to view the details.
The tabs you see on a detail screen are based on your system authorizations, as are the fields you can edit
or the items you can create.
The table below outlines the tabs available on the account details, but many are the same for contact and individual
customers as well.
Tab Actions
Details View and edit account details such as account name, status, and contact
information.
Feed Read any feed updates that are associated with this account. You can also
comment on feed updates here.
Activities View activities that are associated with this account. You can also create
appointments and tasks.
Account Team Add employees to, or delete employees from the team responsible for
this account. You can also modify the role of any employee assigned to
this account.
Relationships View defined interactions between this account and other entities, for
example other accounts, or contacts.
Addresses View, or add addresses that are associated with this account. You can
also set the main address for the account.
After adding an address, you can edit it to indicate that the address may
be used for shipping or billing.
Contacts Add contacts to, or remove contacts from, this account. You can also
designate a contact as the primary contact for the account.
Opportunities View or create potential sales opportunities that relate to this account
Target Groups
Select a target group to view its details.
For more information on target groups, refer to that section under Marketing below.
People
The People view groups together Employees and Groups.
Employees
Select an employee to view details.
Tab Actions
Feed Read any feed updates posted by this employee. You can also comment
on feed updates here.
*Following View people and items you are following. (*only appears on your own
employee record)
*Followers See who is following you. (*only appears on your own employee record)
Groups View groups to which this employee belongs, including SAP Jam groups.
If you are viewing your own employee record, you can also create new
groups.
Relationships View defined interactions between this employee and other entities.
Groups
Groups displays a list of SAP Jam groups. For more information, select a group in the list and choose View Details.
This opens the SAP Jam page in a browser window. You can find more information on using SAP Jam groups here
.
Sales
The Sales view groups together Sales Leads, Opportunities, and Sales Quotes.
Sales Leads
Select a sales lead to view its details.
The tabs you see for a sales lead are based on your system authorizations, as are the fields you can edit or
the items you can create.
Tab Actions
Details View lead details such as account, primary contact and status.
Feed Read any feed updates that are associated with this lead. You can also
comment on feed updates here.
Activities View activities that are associated with this lead. You can create and
manage appointments, tasks, phone calls and e-mails.
Contacts Add or remove contacts that relate to, this lead. You can also designate
a contact as the primary contact for this lead.
Sales & Marketing Team Add or remove marketing team members for this lead. You can designate
an employee as the employee responsible for this lead.
Involved Parties Add or remove other employees or contacts who play a role in the lead.
You can accept or decline a lead that has been assigned to you by choosing at the top of the screen and selecting
Accept or Decline.
Opportunities
In Opportunities you can view and edit opportunities. Opportunities represent potential sales. You can add
competitors to opportunities. This information can be used later in analysis.
Select an opportunity to view its details.
The tabs you see for an opportunity are based on your system authorizations, as are the fields you can edit
or the items you can create.
Details View opportunity details such as account, primary contact and status.
Feed Read any feed updates that are associated with this opportunity. You can
also comment on feed updates here.
Sales Activities View activities associated with this opportunity. You can create and
manage appointments, tasks, phone calls and e-mails.
You can also view appointments, phone calls, and tasks for an opportunity
on a timeline. From the actions menu ( ), select Activities Timeline.
Each activity is color-coded according to status.
To zoom in on activities, adjust the time scale using the sliding bar
below the timeline.
To change which activity types display on the timeline, select
.
Sales Team Add employees to, or remove employees from the team responsible for
this opportunity. You can also assign the employee responsible for this
opportunity.
Contacts Add or remove contacts that relate to, this opportunity. You can also
designate a contact as the primary contact for the opportunity.
Involved Parties View other employees or contacts who play a role in the opportunity.
*Sales Documents View sales quote or sales order documents generated by your SAP ERP
system. (*only available with SAP ERP integration)
Sales Quotes
Select a sales quote to view its details.
The sales quote opens directly on the Products tab where you can quickly add products to the quote.
1. Tap to open the Add Products screen.
2. Choose one of the following options for adding products:
+ Add Product
Type the product name or ID to search for a specific product.
All Products
Choose from the available categories to drill down to the product or products you want to add.
Previous Quotes
Search for previous quotes to add all the products from that quote.
Product Lists
Search for a product list to add to the quote.
3. Save your entries.
Use the actions menu ( ) in the header to submit or copy the sales quote, set progress, preview the current quote
in Adobe Acrobat (PDF) format, or edit the output settings.
From the details screen, you can select the following tabs for a sales quote:
Details View quote details such as account, primary contact and status.
Involved Parties View, add or remove other business partners who play a role with this
sales quote.
Activities View activities associated with this quote. You can view e-mails, and
create and manage appointments, tasks, phone calls.
Feed Read any feed updates that are associated with this quote. You can also
comment on feed updates here.
Activities
The Activities view groups together Appointments, E-Mails, Phone Calls and Tasks.
Marketing
The Marketing view groups together Campaigns, Target Groups, and Leads.
Campaigns
Select a campaign to view its details.
Tab Actions
Details View campaign details such as name, type and target group.
Feed Read any feed updates that are associated with this campaign. You can
also comment on feed updates here.
Response Options View, add and edit response options for this campaign.
Opportunities View potential sales opportunities that are generated by this campaign
Sales Quotes View and add sales quotes related to this campaign.
Activities View activities that are associated with this campaign. You can also create
phone calls and e-mails.
Target Groups
Target groups are used to segment your market and to target the right customers or prospects for each campaign.
You create target groups with members from your existing customer and prospect database.
Select a target group to view its details.
Details View target group details such as name, status and notes.
Feed Read any feed updates that are associated with this target group. You can
also comment on feed updates here.
Choose to set the target group status, create a new campaign for this target group or copy the group.
Leads
Select a lead to view its details.
Tab Actions
Details View lead details such as account, primary contact and status.
Feed Read any feed updates that are associated with this lead. You can also
comment on feed updates here.
Activities View activities that are associated with this lead. You can create and
manage appointments, tasks, phone calls and e-mails.
Conversion Shows objects to which this lead has been converted. For example, Sales
Leads or Opportunities.
Competitors
The Competitors view groups together Competitors and Competitor Products.
Competitors
Select a competitor to view the details.
Choose at the top of the screen to set a competitor as active or obsolete or to block a competitor.
Feed Read all feed updates that are associated with this competitor. You can
also comment on feed updates here.
Products View, and manage products that are associated with this competitor.
Opportunities View potential sales opportunities that you are trying to win from this
competitor.
Competitor Products
Select a competitor product to view its details.
Tab Actions
Details View product details such as price, competitor and equivalent product.
Products
The Products view groups together Products, Product Lists, and Registered Products.
Products
Select a product to view its details.
Tab Actions
Details View product details such as code, category and unit of measure.
Feed Read any feed updates that are associated with this product. You can also
post and comment on feed updates here.
Product Lists
With product lists, you can combine a set of products and associate it with one or more accounts. This allows you
to quickly add products to a sales quote for example by selecting the list rather than each individual product.
Select a product list to view the details.
Tab Actions
Details View information such as the list status and validity dates.
Overview Get a summary of important information such as latest updates, products, and accounts associated with this
product.
Feed Read any feed updates that are associated with this product. You can also post and comment on feed updates
here.
Registered Products
A registered product is one that is associated with a specific customer and for which you have recorded a unique
serial number. When a ticket is created, the registered product information allows you to identify the unique customer
product and the current valid warranty.
You can view the list of registered products using the list or map view.
Select from several filters to narrow the list, including filters based on warranty status.
Visits
The Visits view groups together Visits, Visit Planner, and Tours.
There's a video that covers these features: Start Here for Retail Execution. Tap , select the how-to videos link and
then the video.
Customer Service
Select a ticket to view its details.
Tab Actions
Feed Read any feed updates that are associated with this ticket. You can also
comment on feed updates here.
Interactions View the history of a ticket including notes made by agents and comments
made by customers taken from e-mail and social media Web sites.
Follow-Up Documents Create and view follow-up documents, like quotes or opportunities,
related to the ticket.
To create a new item, tap and select the item to create, for example
Create Ticket or Create Quote.
Contracts
Select a contract to view its details.
Tab Actions
Covered Objects View and add products and registered products assigned to the contract.
Related Contracts View and create other contracts related to this contract.
Involved Parties View and add the various parties associated with the contract, like the
account or contract administrator.
Notes View and add notes to the contract. To add/edit notes, tap .
Sales Quotes View any sales quotes associated with the contract.
Tab Actions
General Data Select a filter for the list to view information such as the timeline, service
categories, or affected products for a ticket.
Feed Read any feed updates that are associated with this ticket. You can also
comment on feed updates here.
Services and Parts Add and view the services and parts assigned to the ticket.
To track work progress for a particular item, tap and select the option
that applies, for example Start Work or Finish Work.
Involved Parties View the various parties associated with the work ticket, like the account
or ship-to party.
Related Items View related and follow-up documents, like quotes or other tickets,
associated with the ticket.
Library
The library shows documents uploaded to your system. Select a document to open the details screen.
From the details screen, you can select the following tabs for a document:
Tab Actions
Details View document details such as creator, date changed and version.
Partner Contacts
Quickly view partner contact records from all or just active partner accounts and add new partner contacts.
The tabs you see on the detail screen are based on your system authorizations, as are the fields you can
edit or the items you can create.
Tab Actions
Details View details such as partner name, status, and contact information.
Feed Read any feed updates that are associated with this partner. You can also
comment on feed updates here.
Relationships View defined interactions between this partner and other entities, for
example other accounts, or contacts.
Addresses View, or add addresses that are associated with this partner. You can also
set the main address for the partner.
Partner Contacts Add contacts to, or remove contacts from, this partner. You can also
designate a contact as the main contact for the partner.
Options icon Allows you to change views and variables or to switch to other chart
types.
Info icon Displays information about the report, such as report description,
name of the selected view, selected variables, and so on.
Calendar icon Allows you to change the time interval for which data in the report is
displayed. Note that this function is only available if the selected
report has a variable that supports time intervals.
You can arrange a report on a worksheet by dragging the report to the desired location.
By using the pinch and spread gesture, you can change the size of the report.
You can flip between a table and chart view of a report by selecting the Table icon and the Chart icon
respectively.
You can scroll the display details of a report using two fingers.
Changing Display Details
If you have a report with a large amount of data, you can change the display details, that is, the data records
that are displayed.
To change the display details, select the report. The report is then highlighted. You can scroll to view different
display details. Note that in the chart view, you can also scroll the legend and the captions.
In the table view, to change column width, tap the column header to select the column and use the Column
Width icon at the top of the column.
In the chart view, you can change the display details by using the pinch and spread gesture.
Filtering Data
The following options are available for filtering data:
Filtering Report Data
1. To display filtered data as a table or chart, select the report. The report is then highlighted.
2. Select the data in the row in the table or the segments items in the chart. You can select multiple rows
or segments by tapping
3. Tap and hold until the table icon appears.
4. Drag the selection to an area in the worksheet. The filtered data is then displayed.
Filtering Using Criteria from Another Report
If you have two reports, you can filter using criteria from one report.
For example, you have two reports: Top 25 Suppliers and Purchase Order Tracking.
To filter data by a supplier, drag a supplier from Top 25 Suppliers to the Purchase Order Tracking report.
Displaying Data in Columns as Pie Chart
To display filtered data as a pie chart, select a column in the table and drag it to an empty area on the worksheet.
For example, for the Project Costs Line Items report, you can display the Amount in Company Currency by
Business Document Type as a pie chart.
Organizing Worksheets
You can create new worksheets by swiping the current worksheet. To organize your worksheets, select the My
Worksheets button. All of your worksheets appear. You can manage your worksheets or stack of worksheets by long
tapping the screen or by tapping the Edit button. You can then change the order of the worksheets and stacks, create
stacks, rename or delete worksheets and stacks.
Stacks
You can collect worksheets into stacks by tapping a worksheet and dragging it to another one. This is useful,
for example, if you want to collect worksheets by topic.
You can expand or collapse a stack using spread or pinch accordingly.
Name/Rename
To name or rename a worksheet or stack, tap the name. A keyboard appears on which you can enter a new
name or change the existing one.
Delete
To delete worksheets or stacks, long tap a worksheet. You delete the worksheet or stack by taping the
Delete icon.
Multiple lines and sheets within a given time interval indicate that multiple versions of the report are available.
With this mobile application, you can access many of the main functions of the solution that have been tailored to
business on-the-run. These include managing accounts, contacts, and activities; leads, opportunities and sales
quotes; forwarding tasks; and viewing personalized reports. Changes made on your iPhone are automatically
updated in the system over the Internet, online and in real time.
If you do not have the information required for these settings or you have continued problems logging on to the
application, contact your system administrator for assistance.
SAP does not warrant that the software and/or features as described herein will be available without
interruption or permanently. SAP draws your attention to the fact that the availability is subject to the
sole discretion of the operator of the app store. The operator of the app store may, at any time and without
notice, restrict, interrupt, or prevent use of the software, or delete the software from your mobile device,
or require SAP to do any of the foregoing actions.
Getting Support
To get support for technical errors, follow this standard support process. First, activate logging in the Support section
of the Settings screen, then reproduce the problem. The application automatically creates, saves, and attaches the
log to an e-mail, and proposes an e-mail address if you have set one as default. Choose Send Support Information
to complete and send this e-mail to your local administrator, who can then try to assist you before contacting SAP
Support. Ensure that you deactivate logging when you are done, as the logging function may impair performance on
your iPhone.
Security
SAML2 based SSO is supported in Cloud for Customer for iPhone.
Steps to log in with SAML2 based SSO -
Pre-requisite: Contact your system administrator to setup your (Identity Provider) IdP.
1. Go to the app settings on your iPhone and turn on Enable SSO
As the SSO is enabled, the SSO is automatically added to the system URL.
Home
When you open the app, your Home screen is displayed and includes a subset of the tiles assigned to your home
page in the desktop solution. Changes you make to your home page in the solution are also reflected on the home
screen in the app.
Tap a tile to open the report or KPI details.
To navigate to the other app screens, tap and select a view.
If you use SAP Jam feed in your solution, then that will be the feed you see and use in the app.
Feed
Use the filters on the Feed overview to select the feed updates you wish to view.
To create a new feed update, tap .
Tap an update to view details.
You cannot mention people or items, send private updates, or tag feed updates created on your iPhone.
Accounts
You can display, edit and create accounts.
In the Accounts view, a colored indicator next to an account shows the status of the account in the system: a green
light indicates that the account is active; a red light indicates that the account is blocked. A grey or unlit indicator
means the account is obsolete. A red indicator does not stop you from processing the account on your iPhone. To
create a new account in the accounts list, tap +.
In the overview, account address information and communication details are displayed on the General tab. Tap the
pin icon next to the address to display it in your iOS map. You can also:
Call a customer by choosing the telephone number
Send an e-mail by choosing the e-mail address
Open the account Web site by choosing the hyperlink
Create a follow-up activity, or edit the account information by tapping the actions button in the top right
corner.
On the Contacts and Activities tabs, you can search for, display, and edit contacts or activities for the account. Select
the contact or activity to open an overview. Here you can access contact information and communication details,
as well as activities related to this specific contact, or to the account in general.
Tap ERP Docs to view sales quote or sales order documents generated by your SAP ERP system. Note: this tab does
not contain any data unless your system has been configured to integrate sales documents from your SAP ERP
system.
Contacts
You can display, edit and create contacts.
Prerequisite
Your company has purchased the necessary licenses and your administrator has made the appropriate
settings to activate the business card scanner. For more information, your administrator should see Getting
Started for SAP Cloud for Sales and Marketing Administrators.
1. Go to Leads.
2. Tap Actions, then choose Scan.
The phone's camera is activated.
3. Center the business card that you'd like to scan on the screen and take the picture.
4. Check the image. If it is clear and legible, tap Use Photo.
The app transfers the information from the business card to the appropriate fields to create the lead.
5. Confirm or adjust the information as necessary, and save the lead by tapping Done.
The information from the business card now appears a contact under your leads.
Sales Quotes
You can display, edit, create, and submit sales quotes.
From the Sales Quotes view, you can choose either your list of open quotes or your team's.
Select one to check the details, change data, or create related follow-up activities.
To edit the quote, tap the actions button and then Edit. The following actions are available:
To remove a product, go the Products tab and tap next to the product you want to remove.
To add a product to the quote, go to the Products tab and tap the actions button and choose Actions then
Add Row. Select the product to add before saving your changes.
To submit a sales quote for approval, tap the actions button and choose Actions then Submit.
Activities
You can display, edit and create activities.
To change an activity, in the overview, tap the actions button in the top right corner, then tap Edit. You can also create
a new activity in the Activities list by tapping and selecting the relevant activity type. The system proposes values
for many of the fields, for example: organizer, dates and times, category and priority. You can manually change these
values, and search for and select other values, such as an account and contacts for the activity.
Tickets
You can display, edit, and create tickets.
Reports
Select a report to open the report and display it in graph form.
Tap the sprocket icon to review and activate your default or personalized views on the report, select a variant, to
sort the report by date, activate and deactivate the filter, and sort the report values in ascending or descending order.
To zoom in the graph, double tap on the graph. There are two zoom levels. On the top level, you can scroll right or
left in the graph. On the bottom level, you can scroll up and down on the values and key figures.
Work Tickets
You can display, edit and create work tickets.
You can also create follow-up sales quotes and tickets. Create a follow-up item, or edit the ticket information by
tapping the actions button in the top right corner.
Copyright/Trademark
SAP Customer Insight makes you smarter with breaking news and sales information for your accounts that matter
most. You view this information as an engaging digital magazine providing real-time customer information in an
interactive format.
Choose Done to return to the logon screen, enter your user and password, and choose Logon.
If you do not have the information required for these settings or you have problems logging on, contact your system
administrator.
Getting Support
To get support for technical errors, use the following standard support process:
1. Open the Options screen.
2. Enter a Support E-Mail Address.
3. Activate Logging.
4. Reproduce the problem. The application automatically creates, saves, and attaches the log to an e-mail.
5. Return to the options screen, and choose Send Log to complete and send this e-mail to your local
administrator, who can then try to assist you before contacting SAP support.
6. Deactivate logging when you are done, as the logging function may impair performance on your iPad.
After logging on, you should stay online for a few minutesto allow all the dashboards time to cache
before going offline.
When I open the Win Ratio report, why do I also see in process and open opportunities?
When the report first opens it shows all opportunities for the current quarter. To view won or lost opportunities for
a specific month, tap a bar in the chart.
Copyright/Trademark
iPad and iTunes, are trademarks of Apple Inc., registered in the U.S. and other countries.
Video
Video
Video
Video
You offer support through different communication channels such as e-mail, social media or phone calls to help
customers get the maximum value from the product or service they have purchased. Agile customer service
organizations are proactive and anticipate customer needs. You want to exceed customer expectations and drive
the best customer service in your industry. One way you and your customers are achieving this goal is through the
rapid deployment of SAP Cloud for Service.
Incoming Communications
The process usually begins with an incoming customer communication. Customer service organizations need
to provide choice in the way they offer support to customers, which means the ability to support different
communication channels of contact, for example, e-mail, social media accounts, phone calls, and live chat.
Processing
After customer contact, some steps are applied either automatically by the system or manually by certain
roles in the customer service organization to make sense of the customer communication. This could mean
text analysis for sentiment and keyword detection in the case of social media, or real-time lookup of matching
customer information for a phone call. The end result is a ticket that describes the customer issue, identifies
the customer, and a specific product. Additionally, the ticket could classify the problem, as well as what caused
the issue. The ticket could specify how quickly the problem must be resolved and any keywords that describe
the problem.
Resolve Issue
A critical step in the overall process resolving the issue that caused the customer to contact service. If it is a
simple inquiry, the agent may only need to provide an answer. In more complex cases, the agent may need
to work in other systems to initiate a business process based on the customer request or order. Ease of use
is critical for the agents. Ease of use translates into positive interactions with customers. The solution allows
agents to provide the customers at the right time.
Response
After the agent has analyzed the customer issue, the agent needs to respond to the customer. The system
has the flexibility to respond either in the original communication channel or switch to a new method of
communication.
Close
At the end of the service process, the ticket is completed by the agent, and in some cases may allow the
customer to confirm that the issue really has been resolved. This is the point where individuals, managers, or
teams can reflect on whether the process can be improved. The system supports this through analytics that
provide feedback to the organization on whether they are meeting their own performance goals or
benchmarks.
Video
Video
4.4.1 Queue
In Customer Service Queue , you can see a list of open and in process tickets. You can use the tools in the
Queue to process customer tickets.
To see a list of all tickets, including completed tickets, go to Customer Service Tickets .
Not all ticket processing options and channels are available for Employee Support.
To work on a ticket, you must first select it by highlighting the ticket without choosing any of the links. You
can select multiple tickets by holding down either the Ctrl or the Command key.
The following table lists tasks that you can perform on any ticket:
Change the status of a ticket. 1. Choose the Actions icon. The status of the ticket is updated.
Change the priority of a ticket. 1. Choose the Actions icon. The priority icon changes according to
your selection.
2. Select Set Priority....
3. Select the appropriate priority
from the dropdown list.
Set a ticket as irrelevant. 1. Choose the Actions icon. The ticket is set to the Set As Irrelevant
status and removed from all queues.
2. Select Set As Irrelevant.
3. Choose Yes in the Confirm
Ticket Relevance window.
Escalate a ticket to a supervisor or 1. Choose the Actions icon. The ticket is set to Escalated status.
subject matter expert. Escalated tickets may be assigned to a
2. Select Escalate.
supervisor or designee depending on
3. Choose Yes in the Confirm your system settings.
Escalation window.
Assign a ticket to yourself. 1. Choose the Actions icon. The ticket is assigned to you and moved
to your queue.
2. Under Assign To, select Me.
Assign a ticket to another agent or 1. Choose the Actions icon. The ticket is assigned to the specified
another team. agent or team.
2. Select Agent... or Team....
3. Complete one of the following
options:
Enter the name of the agent
or team.
Search for an agent or team
by choosing the Value
Selection icon. Select
the agent or team from the
options presented.
4. Choose OK .
Add a note to a ticket. 1. Choose the Actions icon. When the ticket is opened in the agent
workspace, the note appears in the
2. Select Add Note.
Interactions section.
3. Enter your note.
4. Choose Save .
The following table lists tasks that you can perform in any ticket:
Create follow up items for a ticket. You can create tickets and sales quotes
to create follow up tasks so you can
complete a ticket.
1. Open a ticket and choose
Follow Up .
2. Select Create Ticket, Create
Sales Quote, Create Opportunity
or Create Lead..
3. Enter all necessary information
and save your changes.
Submit ticket for approval. If approval is activated in your system a When the ticket is in approval you are
ticket will go in approval as soon as one only able to create follow-ups or add
of the defined conditions are met. You internal notes.
will then get a warning message and the For more information, see Enabling
ticket either goes into approval after Approval Processes in the Administrator
saving or you have to submit it manually Guide.
by clicking Approval Submit for
Approval .
Withdraw ticket from approval. If you have to withdraw the approval for
any reason you can do this by clicking
Approval Withdraw from
Approval .
See Also
4.4.2 Tickets
In Customer Service Tickets , you can see a list of all customer tickets, including completed tickets. You can
use the tools in the Tickets to process customer tickets.
For a list of only the open and in process tickets, go to Customer Service Queue .
Ticket Tasks
To work on a ticket, you must first select it by highlighting the ticket without choosing any of the links. You
can select multiple tickets by holding down either the Ctrl or the Command key.
The following table lists tasks that you can perform on any ticket:
Change the status of a ticket. 1. Choose the Actions icon. The status of the ticket is updated.
Change the priority of a ticket. 1. Choose the Actions icon. The priority icon changes according to
your selection.
2. Select Set Priority....
3. Select the appropriate priority
from the dropdown list.
Set a ticket as irrelevant. 1. Choose the Actions icon. The ticket is set to the Set As Irrelevant
status and removed from all queues.
2. Select Set As Irrelevant.
3. Choose Yes in the Confirm
Ticket Relevance window.
Escalate a ticket to a supervisor or 1. Choose the Actions icon. The ticket is set to Escalated status.
subject matter expert. Escalated tickets may be assigned to a
2. Select Escalate.
supervisor or designee depending on
3. Choose Yes in the Confirm your system settings.
Escalation window.
Assign a ticket to yourself. 1. Choose the Actions icon. The ticket is assigned to you and moved
to your queue.
2. Under Assign To, select Me.
Assign a ticket to another agent or 1. Choose the Actions icon. The ticket is assigned to the specified
another team. agent or team.
2. Select Agent... or Team....
3. Complete one of the following
options:
Enter the name of the agent
or team.
Search for an agent or team
by choosing the Value
Selection icon. Select
the agent or team from the
options presented.
4. Choose OK .
Add a note to a ticket. 1. Choose the Actions icon. When the ticket is opened in the agent
workspace, the note appears in the
2. Select Add Note.
Interactions section.
3. Enter your note.
4. Choose Save .
The following table lists tasks that you can perform in any ticket:
Create follow up items for a ticket. You can create tickets and sales quotes
to create follow up tasks so you can
complete a ticket.
1. Open a ticket and choose
Follow Up .
2. Select Create Ticket, Create
Sales Quote, Create Opportunity
or Create Lead..
3. Enter all necessary information
and save your changes.
Submit ticket for approval. If approval is activated in your system a When the ticket is in approval you are
ticket will go in approval as soon as one only able to create follow-ups or add
of the defined conditions are met. You internal notes.
will then get a warning message and the For more information, see Enabling
ticket either goes into approval after Approval Processes in the Administrator
saving or you have to submit it manually Guide.
by clicking Approval Submit for
Approval .
Withdraw ticket from approval. If you have to withdraw the approval for
any reason you can do this by clicking
Approval Withdraw from
Approval .
See Also
When a service agent decides that a ticket needs also service and repair, he or she normally adds the services and
parts to the ticket in case they are already known. Then the agent assigns a technician, and sets the Requires
Work checkbox.
The checkbox can be set as follows and makes the ticket available to the technician:
After the Requires Work checkbox is set, the service technician can open the work ticket in the Service work center
to review and refine the planned work. Once the technician performed the work, he or she can confirm the actual
work done by finishing the items under Services and Parts.
You find the work tickets work list in the Service work center under Work Tickets.
Business Background
Prerequisite
Your administrator has enabled Service and Repair in scoping. To find the business topic Service and Repair choose
Business Configuration Implementation Projects . Then select your implementation project and click Edit
Project Scope. Now choose Service Customer Care Service and Repair .
Approval
If approval is activated in your system a ticket will go in approval as soon as one of the defined conditions are met.
You will then get a warning message and the ticket either goes into approval after saving or you have to submit it
manually by clicking Approval Submit for Approval .
When the ticket is in approval you are only able to create follow-ups, add internal notes and add approval notes.
If you have to withdraw the approval for any reason you can do this by clicking Approval Withdraw from
Approval .
For more information, see Enabling Approval Processes in the Administrator Guide.
Only if your administrator has enabled integration with SAP ERP the following feature will work as described.
In case your solution has a connection to SAP ERP it is possible to trigger billing and costing for the items of your
work ticket. To trigger the right accounting records you have to set the right Type and Invoicing Method:
Processing
With the Processing you trigger the accounting records for costs and goods movement in your company.
Service marks the item as a pure service item and triggers the required billing and costing in ERP.
Part Consumption from Technician Stock marks the item as taken out of the stock of the technician and
triggers the required billing and costing.
Part Advance Shipment to Customer Consignment Stock marks the item to be shipped to the customers
consignment stock before the technician plans to come to the customer.
Part Consumption from Customer Consignment Stock marks the item as consumed material from the
customer consignment stock. It triggers also the required billing and costing.
Invoicing Method
With the Invoicing Method you decide how the item shall be invoiced in SAP ERP:
Fixed Price takes the planned quantities for billing.
Please note that advance shipment doesnt work with fixed price.
Time and Material is the default setting and takes the confirmed (actual) time and quantity for billing.
Not Relevant
Tasks
If you select Actions Finish Work at the bottom of your screen you set all items of the ticket
to Finished.
4. Besides the confirmed services and parts, you can also provide an overall work description and categorize
the cause and the resolution.
5. After you fixed the issue and completed all items of the ticket, set the status to Completed and save the ticket.
Create a PDF
To create a PDF from the ticket, click Summary Preview . Another window with the ticket PDF preview opens.
Now you can print it out or save a PDF on your local machine and add it, for example, as an attachment to the ticket.
When you open a ticket, you can access the tools you need to solve customer problems in the agent workspace.
Here, you can respond to tickets through the channels set up for your solution. You can also search similar tickets
and the knowledge base to help you close tickets.
Not all ticket processing options and channels are available for Employee Support.
Tasks
Ticket Tasks
Change the status of a ticket. 1. Choose Edit at the bottom The status of the ticket is updated.
of the screen.
2. Select the new status from
the dropdown.
3. Save your changes.
Change the priority of a ticket. 1. Choose Edit at the bottom The priority icon changes according to your
of the screen. selection.
Set a ticket as irrelevant. 1. Choose Set as Irrelevant at The ticket is set to Irrelevant status and removed
the bottom of the screen. from all queues.
Escalate a ticket to a supervisor or 1. Choose Escalate at the The ticket is set to Escalated status. Escalated
subject matter expert. bottom of the screen. tickets may be assigned to a supervisor or
designee depending on your system settings.
2. Choose Yes in the Confirm
Escalation window.
Assign a ticket to yourself, another 1. Choose Assign To at the The ticket is moved either to you or to the
agent, or another team. bottom of the screen. specified agent or team.
Select Me to assign the
ticket to yourself.
Select Agent... to
assign the ticket to
another agent.
Select Team... to
assign the ticket to
another team.
2. To assign the ticket to
another agent or team, do
one of the following:
Enter the name of the
agent or team.
Search for an agent or
team by choosing
Value Selection .
Select the agent or
team from the options
presented.
3. Choose OK .
Copy a ticket to an On Premise CRM If your solution is connected to the A copy of the ticket is now available in the external
system. on-premise SAP Customer system. You can still see the ticket in your
Relationship Management (SAP solution but it can only be edited in the external
CRM), you can copy a ticket to this system. You can see an id number assigned to the
solution by performing the following: ticket in the External ID field in the workspace.
1. Choose Edit at the bottom This number cannot be changed. The external
of the screen. system will update the ticket status in your
solution.
2. Select Copy to CRM the
status dropdown. An agent has copied a ticket to the on-
3. Save your changes. premise SAP CRM system. The agent
checks the ticket periodically to make
sure the ticket is completed. When the
ticket is set to Completed in the external
system, the agent can now see that the
status of the ticket is set to Completed
in the workspace.
Create follow-up items for a ticket. You can create tickets and sales
quotes to create follow-up tasks so
you can complete a ticket.
1. Choose Follow Up .
2. Select either Create Ticket or
Create Sales Quote.
3. Enter all necessary
information and save your
changes.
Copy ticket information into a new You can copy ticket information
ticket. from an existing ticket into a new
ticket, for example, to make a ticket
for a customer that is having a
similar issue.
1. Choose Copy .
2. Some of original ticket
information will be copied
from the ticket you are
working on.
3. Enter all necessary
additional information and
save your changes.
You won't see tickets leave your queue until you exit the workspace.
Responses that contain profanity are blocked from being sent by the solution. If your message contains
profanity, the solution will ask you to remove it.
See the relevant section below for more information on responding to tickets from or through different channels.
Twitter
If you reply to a tweet, your response will be sent to Twitter as a reply to the original tweet from the customer.
Public responses to Twitter tickets are limited 140 characters, including spaces. If you enter a message
greater than 140 characters, you will not be able to send the response. The solution counts the remaining
available characters as you type.
You can use Twitter to send a private message if the user follows the Twitter handle of the company used in
the response.
You can retweet a message to Twitter that has been posted by a customer. Hover your mouse over the
message in Interactions and choose Retweet . The message will be posted on your companys Twitter
page.
Facebook
Customers can send either public messages by commenting on your company's Facebook wall or private
messages by messaging your company using Facebook. Your response will automatically be public if the
customer's message was public or private if the customer's message was private.
If you reply to a Facebook message, your response will be sent to Facebook as a reply to the customer's
original Facebook message.
If your solution is set up to support it and your company's Facebook page allows nested commenting, you
can reply to comments to a post in Facebook. Your response will appear underneath the original comment.
E-Mail
To respond to a customer via e-mail, your system must have the customer's e-mail address stored. For more
information about editing a customer's profile to add an e-mail address, see Individual Customers
[page 267].
You may have the option to reply to a ticket, or compose a new e-mail. If you choose to reply, the previous
customer message will be copied, in addition to preserving any of the recipients of the last e-mail.
If your system is set up to support it, you can respond to tickets from the agent workspace using Microsoft
Outlook. To do this, you must download and install the SAP Cloud for Customer Add-In for Microsoft Outlook.
Chat
Depending on the configuration of your system, the chat transcript may be available to you after the live chat
has ended in the ticket interactions.
A URL will be entered into the text box in the ticket activities area.
4. Click Reset to clear your search terms.
The original list of recommended solutions will populate the tab and the keywords associated with the ticket
will populate the search text box.
Creating a Note
1. Click Add Note.
2. Enter your note in the text box.
3. Save your note. It will be added to the ticket interactions.
Changing a Customer
1. Choose Edit.
2. In the Customer section, do one of the following:
1. Choose Value Selection to select the customer name from the list in the window.
You can perform a search in the window. For more information, see About Worklists [page 48].
2. Type in the customer name then press Enter .
3. Save the new information.
Adding an Attachment
1. Click Attachments.
2. Click Add. Select the source of the attachment.
The Add Attachment window opens.
3. Click Browse and find the file you want to attach.
4. Select either Standard Attachment or Internal Attachment from the Document Type selection field.
Internal Attachments can be viewed by all users of the solution but not to customers.
5. Click Add.
In order to review the change history, you need to switch on the tab using the Personalize This Screen feature.
1. Under Sections, choose Tabs.
2. Under Tabs, select Change History.
3. Save your entries and close the personalize pane.
The Change History tab is now active in the workspace.
You change the product associated with the ticket. After you save, the time you see in
Changed On is updated.
Responding to a customer.
Making a note to the ticket.
Last Customer Each time a customer responds to an agent, the time the response occurred will populate this field.
Interaction
Last Agent Each time an agent responds to a customer, the time the response occurred will populate this field.
Interaction
Next Response Each time a customer responds to an agent, the time populated in Next Response Due will be updated
Due according to your company's service level agreement, if this has been configured for you solution by your
administrator.
Video
4.4.6 Templates
You can use templates to save time and to standardize responses. Templates are available directly from the
workspace and can include placeholders for business data like the customer name or the ticket ID.
Tasks
If you want to use placeholders in your template, you can either Save And Open or go back and edit
the template later.
Messages for Twitter cannot contain more than 140 characters, including spaces. As you type, the
system displays a running character count below the text box.
If you want to use placeholders in your template, you can either Save And Open or go back and edit
the template later.
If you want to use placeholders in your template, you can either Save And Open or go back and edit
the template later.
Placeholder Description
#AccountName# Replaced by the name of the account associated with the ticket
#ContactName# Replaced with the name of the contact associated with the ticket
#ProductID# Replaced with the ID of the product associated with the ticket
#CreationDateTime# Replaced with the date and time when the ticket was created in the system
#ProductDescription# Replaced with the description of the product associated with the ticket
#ProductSerialNumber# Replaced with the serial number of the registered product associated with the ticket
#WarrantyEndDate# Replaced with the expiration date of the warranty assigned to the ticket
#InitialResponseDueDateTime# Replaced with the date and time by which the initial response to a ticket should be
sent
#CompletionDueDateTime# Replaced with the date and time by which the ticket should be completed
The SAP Cloud for Customer Add-In for Microsoft Outlook allows you to exchange information between Microsoft
Outlook and SAP Cloud for Customer. After installing the add-in, you can do the tasks listed below right from
Microsoft Outlook.
Microsoft Outlook integration supports Microsoft Outlook 2007, Microsoft Outlook 2010, and Microsoft Outlook
2013.
Prerequisites
Your system has been set up to use Microsoft Outlook when responding to tickets.
You have installed the SAP Cloud for Customer Add-In for Microsoft Outlook locally on your computer, made
the appropriate settings, and logged on from Outlook.
For more information, see Installing the SAP Cloud for Customer Add-In for Microsoft Outlook [page 38].
You should have access to the shared e-mail account in your company used to respond to tickets. Make sure
you use this account when replying. You may need to manually select the correct account when composing
your response, or you can set the shared e-mail account as the default in Microsoft Outlook.
Tasks
Making Settings for SAP Cloud for Customer Add-In for Microsoft Outlook
1. Enable the side pane in Microsoft Outlook as follows:
2010 and 2013 Enable the add-in SAP Cloud for Customer.
2. Check the SAP Cloud for Customer folder locations in Microsoft Outlook as follows:
2007 Check tools for SAP Cloud for Customer Add-In Settings.
The add-in automatically creates the synchronization folders, including the following:
Default Folder
This is the main folder where error and conflict information is stored.
Accounts Folder
This folder contains the accounts downloaded from SAP Cloud for Customer.
Contacts Folder
This folder contains the contacts downloaded from SAP Cloud for Customer.
To change any of these folders, click the folder link, select a new folder, and choose OK.
3. In the Advanced Settings section, set the following:
a. If you want the system to display synchronization-related notifications in a message in the Microsoft
Windows task bar, select the Display Synchronization Notifications checkbox.
b. If you want the system to display synchronization-related errors in a message in the Microsoft Windows
task bar, select the Display Synchronization Errors checkbox.
You can use a right click on the SAP Cloud for Customer add-in icon in the Microsoft Outlook toolbar
as a shortcut to display synchronization errors and notifications directly, access the error and conflict
folders, open the activities list, and send meeting requests.
4. If you are a service agent using Microsoft Outlook to reply to tickets, in the Initial Synchronization section,
select the Enable Service Scenario checkbox.
When you are working offline and cannot log on to the system, any changes to relevant e-mails,
appointments, and tasks, or new items for synchronization to SAP Cloud for Customer are kept in a
pool in Microsoft Outlook. Actual synchronization of these items occurs automatically as soon as you
log on to SAP Cloud for Customer using the add-in.
Responding to Tickets
You can respond to tickets from the agent workspace while using Microsoft Outlook.
1. In the agent workspace, ensure that the Use Microsoft Outlook checkbox is selected.
2. Choose Reply to respond to the last e-mail. This will copy the previous e-mail in the response, and also include
other recipients of the previous e-mail.
Choose Compose New E-Mail to respond without replying to the last e-mail.
Choosing either response option will open a Microsoft Outlook window pre-populated with the customer's e-
mail address.
3. Compose your response.
Make sure you are replying from the correct e-mail account.
Keep the ticket number in the subject line of the e-mail so that it stays associated with the ticket.
4. Send your response. The e-mail will be associated with the ticket and appear in the Interactions.
You can only synchronize appointments for which you are the organizer. If you are a participant, you receive
any updates from the organizer's Outlook appointment.
1. In your calendar in Microsoft Outlook, open an appointment and under SAP Cloud for Customer, choose Add
Appointment.
You can add an appointment directly, without opening it, by right-clicking on the appointment in your
calendar, and choosing Add Appointment.
When you create a new appointment, you can synchronize it and send it by choosing Save, Send,
and Sync Appointment. This step combines multiple steps, saving you time.
You can open, create, or edit an appointment in SAP Cloud for Customer as well. For more information, see Activities
[page 35]. To synchronize any future changes to the appointment in SAP Cloud for Customer or in Microsoft
Outlook, repeat the steps above.
You can open, create, or edit a task in SAP Cloud for Customer as well. For more information, see Activities
[page 35].
Future tasks and tasks within the last 30 days are sychronized and appear in Microsoft Outlook. Tasks older
than 30 days are no longer synchronized.
If you change a task in SAP Cloud for Customer, the changes are automatically synchronized to Microsoft
Outlook within five minutes. However, there is no automatic synchronization if you change a task in Microsoft
Outlook that has already been synchronized. In this case, open the task in Microsoft Outlook, make your
changes, and then choose Add Task to trigger synchronization to SAP Cloud for Customer.
Cancelling Appointments
You can only synchronize appointments for which you are the organizer. If you are a participant, you receive
any updates from the organizer's Outlook appointment.
Unlike deleted appointments, canceled appointments still appear in the system, which means you can use them to
track appointments that were originally scheduled but not completed.
When you cancel your appointment in the system, it is synchronized with Outlook as described in section Adding
Appointments for Synchronization.
Following synchronization, in Outlook, cancellations are sent to the participants and the meeting is deleted from
Outlook.
You can only cancel appointments from the system. If you delete an appointment from Outlook, after
synchronization, it appears in the system as deleted.
You can only synchronize appointments for which you are the organizer. If you are a participant, you
receive any updates from the organizer's Outlook appointment.
You can only delete appointments or tasks that have been synchronized.
For appointments and tasks that were previously synchronized, the deletion is synchronized in both Microsoft
Outlook and SAP Cloud for Customer.
If your system is configured to support e-mail as a channel for creating customer service tickets, then any incoming
e-mails that the system cannot automatically convert to a new ticket or assign to an existing ticket get added to the
list of unassociated e-mails. These e-mails must be manually processed by agents.
There are several reasons why an e-mail could not be automatically associated with a ticket. For example, your
system may be configured to require manual processing or there may be more than one contact with the same
sender e-mail address. The system displays the reason in the e-mail details to assist you determining whether the
e-mail should be converted to a new ticket or assigned to an existing ticket.
For example, the reason indicates there were no matching contacts found for the e-mail address
used to send the e-mail. But the e-mail message itself mentions a corporate customer account and
includes a full contact name. You look up the account and find the contact mentioned in the e-mail.
Since the e-mail message does not mention an open issue or known ticket, you determine that this
e-mail should be converted to a new ticket for that customer.
4.4.9 Contracts
In general a contract is a legally-binding service agreement between parties stating their respective obligations and
responsibilities. With contracts you have the required information, such as subject matter of contract, covered
objects, signature date and validity period, bundled in one place.
The Contracts work center supports you here to create those contracts and keep an overview about the active ones.
As soon as you finalized a contract with a customer and it is active, this contract is determined during ticket creation
and automatically added to the ticket. In case the contract contains also service level agreements you will see them
after the determination in the ticket.
Business Background
Prerequisites
You have configured the contracts in business configuration. For more information, see Configuring Contracts in
the Administrator Guide.
Related Tickets
You can find the tickets that use a specific contract on the Related Tickets tab of the contract itself.
Time Zone
To get a binding validity period of the contract, you must also select a applicable time zone that is valid for Begins
On, Ends On, and Signed On.
The default time zone is taken from the time zone of the logged in employee under Personalize My
Settings Regional Settings .
Normal Contract without covered objects such as a product or a registered product, so all objects are covered.
Gold Contract with product Printer XPrint and a registered product with ID P56789
Now the customer calls your help desk and you open a ticket for him:
If you enter only the name of the customer and enter his issues, the system finds the Normal
contract and assigns it to the ticket as a basis for the offered services.
If you enter also a product, for example, Printer XPrint, the system finds the Silver contract and
assigns it to the ticket.
When the customer has a problem with one specific printer in his office and can give you the serial
ID of the registered product, the system assigns the Gold contract to the ticket.
If the system determines several active and comparable contracts, you are asked to select one manually. To select
a contract manually open the value help that is pre-filtered with the active contracts. But you can also list all contracts
of the customer to see whether there are already contracts in status Ready that begin soon and assign them.
Service Levels
Service levels are determined either by the entered level in the contract or automatically by determination rules. You
find the maintenance for the service level determination in the Administrator work center under Common
Tasks Determine Service Level .
Generally: The service level from the contract has priority before the automatic determination.
If you remove a contract assignment from a ticket again, the service level determination is triggered again and the
then most applicable service level is assigned.
Statuses
A contract can have the following statuses:
In Preparation: The contract is created but not ready to use in service tickets.
Ready: The contract has been activated, but the validity period is not yet reached.
Active: The contract activated and the validity period reached.
Obsolete: The contract activated but the validity period is over or the contract has been set to Obsolete by
the contract administrator.
Blocked: You can block temporarily a contract for further usage, in case, for example, the customer didn't
pay the contract fee and after everything is cleared out again, you can activate the contract again.
Tasks
If you select a serial ID, the corresponding product is entered automatically. You can also use
the value help to search for the serial ID or you just register it. To register a product click New
Registration in the value help.
If you don't make any entries, the contract is valid for all products and registered products of
the customer.
5. On the Notes tab under Customer Information you can enter the subject matter of contract you agreed with
your customer.
6. Save your changes.
Copy a Contract
To copy a contract open a contract, click Actions Copy and adapt the required fields.
Delete a Contract
As long as a contract is In Preparation, you can also delete it again.
To delete the contract, select the corresponding line in the Contracts view and chose Actions Delete .
Activate a Contract
In case the contract is activated before the contract period starts, its status is Ready and switches to
Active when the validity period starts.
Please note also if you change data in a contract that is Ready or Active, you should inform your
customer about the changes.
You cant activate a contract that is in approval.
After the contract period is over the status switches to Obsolete and you can correct the contract data manually or
create follow-up contracts.
Checks During Activation
When you activate a contract the system performs several checks to ensure that the contract is valid:
A contract must have a start and end date and the end date must be after the start date.
If you have entered covered objects and added parties manually, the system checks whether they exist in the
system.
Create a PDF
To create a PDF from the contract, click Actions Preview . Another window with the contract PDF preview
opens. Now you can print it out or save a PDF on your local machine and add it, for example, as an attachment to the
contract.
Note that the language maintained in the account's master data is taken as document language in the contract and
hence also taken in the contract form. If the language is not maintained, the system language is taken.
4.5 Customers
4.5.1 Accounts
On the Accounts tab, you can display existing accounts, create new accounts, and set account statuses. You can
also display account details, review additional data, and rename and edit accounts, as required, and, if you are
authorized to do so, assign employees to an account team.
Once you have created an account, it can no longer be deleted. You can, however, set its status as
Obsolete.
Tasks
Creating Accounts
1. Choose Customers Accounts .
2. Choose New.
3. Enter the Name and Country of the account, then specify its City.
If desired, you also may enter the account's Web site, or specify its classification.
4. Save your entries.
You may designate only one primary contact per account. Secondary contacts cannot be specified.
If Territory Management has been activated, then an employee who is not defined to be a territory owner
cannot be defined as the owner of an account.
Editing Accounts
You can edit accounts from the Account item header, as follows:
1. Position the cursor over the information to be edited. For example, if you want to rename the account, position
the cursor over the Name field.
2. Change the desired entries.
Depending on the field, use the dropdown menu or automatic search to choose an entry.
3. Save your entries.
For a description of the available save options, see Save Options.
From the item header, you can only edit the current main address of an account.
To edit an address other than the current main address, or to designate a different address as the main
address, choose the Addresses tab.
My Accounts Accounts where you are assigned either to the account team or (if territory management is active in your
solution) to the territory team.
My Team's Accounts where anyone in your organization, including employees in subordinate organizations, is
Accounts assigned either to the account team or (where applicable) to the territory team:
For employees, the team is defined as employees in the organization to which the logged on user
is directly assigned, and employees in any organization subordinate to the logged on users
organization.
For managers, the team is defined as employees
in any organization which the logged on user is assigned as manager, and employees in any
organization subordinate to the organization logged on user is assigned as a manager, and;
in the organization to which the logged on user is directly assigned, and employees in any
organization subordinate to the logged on users organization.
If the logged on user is not assigned to any position in any organization, then the team is just the
employee.
The accounts that appear in your solution, per filter, may differ in relation to the access restrictions that your
administrator has established.
The standard filters above do not include obsolete accounts. To view obsolete accounts, create and save a
new filter. For more information, see Working with Lists [page 45].
The default filter is My Accounts. You can modify the range of accounts displayed by selecting among these filters.
You may assign a new status to an account at any time, as required. For example, you can set any active account as
obsolete, or any blocked account as active.
The calendar view only appears in HTML5 clients. You are using an HTML5 client if the system URL
contains /HTML5. For further information, contact your system administrator.
Some of the tabs below are not visible by default. Assuming the features are enabled by your administrator,
you must personalize the screen to make some tabs visible. For more information, watch the video
Customizing Your Personal Settings .
From the account details, you can select these tabs to perform additional actions. The following table summarizes,
per feature, the tabs that are available:
Available in SAP
Cloud for
Service and SAP
Available in SAP Cloud for Social
Tab Actions Cloud for Sales? Engagement?
Overview Select this tab to see the latest updates made to the account, the yes yes
contacts designated to the account, and any addresses associated
with the account.
Feed Select this tab to read, open, tag, flag or comment feed updates that yes yes
are associated with this account. For more information, see About
the Feed [page 21].
Recent Orders Select this tab to view recent orders that are associated with this yes yes
account.
Charts On this tab, under Average Sales Cycle, you can view the yes no
average sales cycle, in number of days, for this account and
for all accounts. Data for each average sales cycle is
represented separately, but both sets of data are
represented in relation to the quarterly sales cycle. You may
also export this data to Microsoft Excel, if desired. For more
information, see About Analysis [page 157].
On this tab, under Revenue Trend, you can view the overall
revenue trend for this account in relation to the quarterly
sales cycle. You may also export this data to Microsoft Excel,
if desired.
Activities Select this tab to view, edit or create appointments, tasks, phone yes yes
calls, or e-mails that are associated with this account.
Account Team Select this tab to add employees to, or remove employees from, the yes yes
team responsible for this account. Here you can also add employees
with the same role but with different validities and sales data
responsibilities, such as Sales Organization, Distribution Channel,
Division. If you possess the appropriate authorizations, you can also
modify the role of employees who are assigned to this account.
Sales Territories Select this tab to view associated sales territories. yes no
Addresses Select this tab to view, edit or add addresses that are associated with yes yes
this account.
For any account, only one address can be specified as the main
address.
To indicate that an address may be used for shipping or billing, select
Yes in the corresponding column. If more than one shipping or billing
address is specified, select Yes (standard) in the appropriate column
to designate an address as the default shipping or billing address.
If you have data for geographic placements for the address you can
enter them in the fields Latitude and Longitude and you can make
them visible on an online map provider using a mash-up.
You have the following options to enter latitude and longitude:
You can export all addresses, use an external service to
create the data, and import the data back using the mass
data maintenance or the migration tool.
You can use the A2X service II_MANAGE_CUSTOMER_IN to
update the data.
You can update the fields creating a custom solution using
SDK.
You can use a data mash-up to clean-up the fields on update
with geo codes.
Contacts Select this tab to add new or existing contacts to, or remove contacts yes yes
from, this account. On this tab, you can also designate a contact as
the Primary Contact for the account.
To add an existing contact click Actions Add and select a
contact.
Account Select this tab to view the displayed accounts in a hierarchical yes yes
Hierarchy structure, provided that a parent account has been specified for the
accounts at hand. You can expand and collapse the account
hierarchy at any level to display as many or as few accounts as you
like.
Sales Leads Select this tab to view or create sales leads that relate to this account. yes no
Opportunities Select this tab to view or create opportunities that relate to this yes no
account.
Attachments Select this tab to view, edit or add attachments that relate to this yes yes
account.
Groups Select this tab to view information that derives from SAP Jam, and yes no
to perform the following actions:
create internal groups in SAP Jam to collaborate on account
team meetings, prepare for customer visits, and so on
create external or cross-company groups in SAP Jam to
safeguard accounts, upsell products, and so on
automatically invite account team members and contacts to
the group in SAP Jam, with the flexibility to add or remove e-
mail addresses
view a list of groups in SAP Jam that are associated with the
given account, and navigate from this list to SAP Jam
navigate from SAP Jam back to the account
view a list of recommended groups in SAP Jam for the given
account, and navigate from this list to SAP Jam
view the latest SAP Jam Feed updates for the associated
groups
Sales Data Select this tab to view or edit associated sales data from SAP yes no
Customer Relationship Management (SAP CRM) and SAP ERP.
Target Groups Select this tab to view associated target groups. yes no
Visiting Hours Here you can define the hours for visits. These date and time ranges yes yes
are taken into account when sales and service representatives plan
site visits for accounts.
Visits Select this tab to view associated visits, and to set the recommended yes no
visit frequency for this account.
Product Lists Select this tab to view associated product lists. yes yes
Survey Results Select this tab to view associated survey results. yes yes
Deleting activities from the account removes them from the system entirely.
5. In the dialog box that follows, confirm that you want to delete the selected activity.
From the details of the account on the Sales Data tab you can also launch the ERP Cockpit with Actions ERP
Cockpit and you can open an ERP Customer Factsheet as PDF with Actions ERP Customer Factsheet
presumed your system is connected with ERP.
Prerequisites
To enable the Cloud for Customer system to launch the ERP Customer Cockpit you must do the following
adaptations:
1. In the Administrator work center choose General Mashups Mashup Authoring and search for ERP
Account Cockpit (SM00105) and update the URL with the connected ERP system data.
2. To find the URL, login to the corresponding ERP system and do the following steps:
1. Start transaction SICF, enter CFS_APPILCATION into the field ServiceName and press F8 .
The service cfs_application is shown in the next screen.
2. Make a right click on the screen and select Test Service.
3. A web browser is opened with an URL. Copy this URL.
If a user is logged on to the system in Japanese, but wants to enter address information for an
account in Thailand, then that user can specify the Thai script from the dropdown to enter the
address, as required.
5. Choose OK .
This function is also accessible from the Addresses tab of the account.
4.5.2 Contacts
Contacts are organized in relation to the accounts from which they originate. For more information, see Accounts
[page 80].
On the Contacts tab, you can display existing contacts associated with accounts, create new contacts, and set
contact statuses. You can also display contact details, review additional data, and rename and edit contacts, as
required.
Once you have created a contact, it can no longer be deleted. You can, however, set its status as
Obsolete.
Tasks
Creating Contacts
1. Choose Customers Contacts .
2. Choose New.
3. Enter the First Name and Last Name of the contact, then specify the Account that is associated with it.
If desired, enter additional details for the contact, such as organizational information, or the Phone, Mobile,
and E-Mail of the contact.
4. Save your entries.
If your administrator has scoped the solution to check for potential duplicate contacts, then select
Check for Duplicates , before you save the contact, to ensure that its information is unique.
If the information you enter is found to resemble the information of an existing contact, then the solution
notifies you that potential duplicate contacts were found.
Editing Contacts
You can edit contacts from the Contact item header, as follows:
1. Position the cursor over the information to be edited. For example, if you want to rename the contact, position
the cursor over the Name field.
2. Change the desired entries.
Depending on the field, use the dropdown menu or automatic search to choose an entry.
3. Save your entries.
For a description of the available save options, see Save Options.
All All contacts of all accounts that you are authorized to access.
My Contacts All contacts of all accounts for which you are assigned as a member of the account team.
My Team's All contacts of all accounts for which you are assigned as a member of the account team, and, if you are a
Contacts sales manager, all contacts of all accounts for which any subordinate of yours is assigned as a member of
the account team.
The standard filters above do not include obsolete accounts. To view obsolete contacts, create and save a
new filter. For more information, see Working with Lists [page 45].
The default filter is My Contacts, You can modify the range of accounts displayed by selecting among these filters.
You may assign a new status to a contact at any time, as required. For example, you can set any active contact as
obsolete, or any blocked contact as active.
Some of the tabs below are not visible by default. Assuming the features are enabled by your administrator,
you must personalize the screen to make some tabs visible. For more information, watch the video
Customizing Your Personal Settings .
From the contact details, you can select these tabs to perform additional actions. The following table summarizes,
per feature, the tabs that are available:
Overview Select this tab to see the latest updates made to the contact, and any yes yes
addresses associated with the contact.
Feed Select this tab to read any Feed updates that are associated with this yes yes
contact. For more information, see About the Feed [page 21].
On this tab, you can also open, tag or flag Feed updates, mark them
as favorites, or comment them. For more information, see Tags
[page 28] and Shelf [page 27].
Addresses Select this tab to view, edit or add addresses that are associated with yes yes
this contact.
Activities Select this tab to view, edit or create activities that are associated yes yes
with this contact including appointments, tasks, phone calls, and
e-mails. For more information, see Activities [page 35].
Sales Leads Select this tab to view leads that relate to this contact. For more yes yes
information, see Sales Leads [page 95].
Opportunities Select this tab to view potential sales opportunities for this contact. yes yes
For more information, see Opportunities [page 97].
Tickets Select this tab to view tickets associated with this contact. no yes
Marketing Select this tab to view the marketing permissions that have been yes no
Permissions defined for this contact.
See Also
Accounts [page 80]
Employee support enables you to create support tickets for company employees. Support tickets can be created
automatically from e-mail messages sent to an internal support address, or support staff can create tickets manually.
Support staff can view employee details in the agent workspace. Employees can also create tickets on behalf of
another employee.
Employee Melvin Jones loses his laptop and has no way to send an e-mail message to support. His
manager, Rita Thomas, sends a request for a replacement laptop on Melvin's behalf. Support staff can
process the ticket and a response will be sent automatically via e-mail.
Employee support uses the same basic ticket processing infrastructure as customer service. The documents linked
below apply to both solutions. Note that not all features described in these documents are available for employee
support.
See Also
Tickets [page 199]
Processing Tickets in the Agent Workspace [page 205]
VIDEO: Start Here for Employee Support [page 234]
Templates [page 212]
Unassociated E-Mails [page 218]
Video
A registered product is one that is associated with a specific customer and for which you have recorded a unique
serial number. When a ticket is created, the registered product information allows the agent to identify the unique
Tasks
Registering a Product
You register products using the New Registered Product tool which can be accessed from the following locations in
the solution:
From the toolbar, click New Registered Product.
Under Products Registered Products , click New .
From the customer detail screen on the Registered Products tab, click New .
When you create a registered product from a customer detail screen, the relevant information is automatically
copied into the form.
From the workspace, under Additional Information click the Edit icon for Serial ID, then click the Value
Selection icon. On the resulting pop-up, click New Registration.
When you create a registered product from the workspace, the customer and product information in the ticket
are automatically copied into the form.
1. Enter the data for Customer, Product and Serial ID for identifying the registered product.
The registered product ID is made up of the registered product and reference product, and is a unique
ID. However, the registered product is not necessarily unique. For example you can have a registered
product 127 for the reference product A, and a registered product 127 for the reference product B.
For this reason, the system may remind you that the number already exists if you should enter a
non-unique registered product.
Remember to save your changes before closing the registered product details.
Adding a Warranty
1. To add a warranty for the registered product, on the Overview tab, click the Edit icon for Warranty, then click
the Value Selection icon and select a warranty from the list.
2. Save your entries.
Adding Attachments
1. On the Attachments tab, click Add.
2. Select the type of attachment to add.
Local File: allows you to choose a file from your local drive and upload it to the system
Web Link: allows you to define a URL and a display title
From Library: allows you to choose an attachment from the solution library
For more information, see Library [page 53].
3. Save your entries.
Review Changes
You can review the change history for the registered product on the Changes tab.
4.9 Warranties
You can create warranties in the system, defining their duration and any uncovered incident categories. These
warranties are then available to assign to registered products.
Tasks
Create a Warranty
1. Go to Products Warranties and click New.
2. Enter a name, the ID, and the duration.
Enter the duration as a number and time unit, for example 30 days or 30 d, and the system will recognize
this and convert it to 30 Day(s).
3. Under Uncovered Incident Categories you can add process or incident categories from your service category
catalog.
Tickets assigned an uncovered incident category are excluded from warranty coverage.
Service or process categories without assigned incident categories are not relevant for the warranty
coverage. In column Category Type you can see whether you selected a process or an incident category.
To activate the warranty search for the corresponding warranty and select Actions Activate .
A company is selling boilers. All gas boilers should have a 5year warranty. Excluded from the warranty
should be the customer fault category. The administrator creates a warranty that is valid for 5 years and
selects under Uncovered Incident Categories the service category Customer Fault (Incident Category) and
Electrical Boiler.
In the case where a customer has a problem with a gas boiler and the issue was, for example, the
customer's fault, the warranty of the customer does not cover this damage. But if the damage is due to
an installation problem, the damage is covered by the warranty because it was not excluded.
Analysis is your access point to system analytical data and reports that you can use to recognize trends, measure
customer sentiment, or track metrics like ticket volume or ticket completion rates.
You can also download reports and run ad-hoc analyses, either in your Web browser or in Microsoft Excel.
Reports for the Customer Service and Social Media Features of SAP Cloud for Customer
The following reports are available from SAP, though your administrator may create custom reports that you can
also choose to display in the overview dashboard (listed in alphabetical order):
Reports in SAP Cloud for Service and SAP Cloud for Social Engagement
Report Description
Daily Average Service Request Backlog Shows the number of daily average service requests for
month-to-date and year-to-date.
Daily Average Service Request Backlog (Priority) Shows the number of daily average service requests by
priority.
Daily Average Service Request Backlog (Service Organization) Shows the number of daily average service requests by
structure, service organization, and service and support
organization.
Daily Average Service Request Backlog (Top-10 Service Shows the number of daily average service requests by the
Category) top 10 service categories.
Daily Average Service Request Backlog (Year) Shows the number of daily average service requests by year.
Operational Metrics Shows the average handle time by agent, channel, product,
and time.
Service Request Backlog Shows the number of open and in process service request
backlog items per rolling week.
Service Request Completion Rate Shows the service request completion rate by day.
Service Request Daily Average Shows the number of service request daily average for month-
to-date and year-to-date.
Ticket Activity Volume Shows the total number of inbound ticket activities, including
original messages, comments, and likes by channel and
product.
Ticket Priority Shows the average and median ticket priority scores and the
number of high, medium, and low priority tickets by channel,
product, and time.
Ticket Volume Shows the number of tickets by channel, product, status, and
time.
Top 5 Influencers Shows the top 5 influencers or customers based on the Klout
score or message volume by channel and product.
Top 5 Knowledge Base Articles Shows the top 5 knowledge base articles shared with
customers by channel, product, and time.
Overview
Upon installing the Computer Telephony Integration (CTI) client adapter provided by SAP, your solution will
automatically generate phone activities that capture customer information for incoming calls, provided that your
solution is enabled to contain the Live Activity pane.
Prerequisites
You have installed third-party telephony software.
Tasks
To see current phone call details, the CTI Client Adapter installed on your desktop must be running. You need
to run the adapter before you open SAP Cloud for Customer.
Video
5.2.1 Queue
In Customer Service Queue , you can see a list of open and in process tickets. You can use the tools in the
Queue to process customer tickets.
To see a list of all tickets, including completed tickets, go to Customer Service Tickets .
Not all ticket processing options and channels are available for Employee Support.
Ticket Tasks
To work on a ticket, you must first select it by highlighting the ticket without choosing any of the links. You
can select multiple tickets by holding down either the Ctrl or the Command key.
The following table lists tasks that you can perform on any ticket:
Change the status of a ticket. 1. Choose the Actions icon. The status of the ticket is updated.
Change the priority of a ticket. 1. Choose the Actions icon. The priority icon changes according to
your selection.
2. Select Set Priority....
3. Select the appropriate priority
from the dropdown list.
Set a ticket as irrelevant. 1. Choose the Actions icon. The ticket is set to the Set As Irrelevant
status and removed from all queues.
2. Select Set As Irrelevant.
3. Choose Yes in the Confirm
Ticket Relevance window.
Escalate a ticket to a supervisor or 1. Choose the Actions icon. The ticket is set to Escalated status.
subject matter expert. Escalated tickets may be assigned to a
2. Select Escalate.
supervisor or designee depending on
3. Choose Yes in the Confirm your system settings.
Escalation window.
Assign a ticket to yourself. 1. Choose the Actions icon. The ticket is assigned to you and moved
to your queue.
2. Under Assign To, select Me.
Assign a ticket to another agent or 1. Choose the Actions icon. The ticket is assigned to the specified
another team. agent or team.
2. Select Agent... or Team....
3. Complete one of the following
options:
Enter the name of the agent
or team.
Search for an agent or team
by choosing the Value
Selection icon. Select
the agent or team from the
options presented.
4. Choose OK .
Add a note to a ticket. 1. Choose the Actions icon. When the ticket is opened in the agent
workspace, the note appears in the
2. Select Add Note.
Interactions section.
3. Enter your note.
4. Choose Save .
The following table lists tasks that you can perform in any ticket:
Create follow up items for a ticket. You can create tickets and sales quotes
to create follow up tasks so you can
complete a ticket.
1. Open a ticket and choose
Follow Up .
2. Select Create Ticket, Create
Sales Quote, Create Opportunity
or Create Lead..
3. Enter all necessary information
and save your changes.
Submit ticket for approval. If approval is activated in your system a When the ticket is in approval you are
ticket will go in approval as soon as one only able to create follow-ups or add
of the defined conditions are met. You internal notes.
will then get a warning message and the For more information, see Enabling
ticket either goes into approval after Approval Processes in the Administrator
saving or you have to submit it manually Guide.
by clicking Approval Submit for
Approval .
Withdraw ticket from approval. If you have to withdraw the approval for
any reason you can do this by clicking
Approval Withdraw from
Approval .
See Also
Video
When you open a ticket, you can access the tools you need to solve customer problems in the agent workspace.
Here, you can respond to tickets through the channels set up for your solution. You can also search similar tickets
and the knowledge base to help you close tickets.
Not all ticket processing options and channels are available for Employee Support.
Ticket Tasks
Change the status of a ticket. 1. Choose Edit at the bottom The status of the ticket is updated.
of the screen.
2. Select the new status from
the dropdown.
3. Save your changes.
Change the priority of a ticket. 1. Choose Edit at the bottom The priority icon changes according to your
of the screen. selection.
Set a ticket as irrelevant. 1. Choose Set as Irrelevant at The ticket is set to Irrelevant status and removed
the bottom of the screen. from all queues.
Escalate a ticket to a supervisor or 1. Choose Escalate at the The ticket is set to Escalated status. Escalated
subject matter expert. bottom of the screen. tickets may be assigned to a supervisor or
designee depending on your system settings.
2. Choose Yes in the Confirm
Escalation window.
Assign a ticket to yourself, another 1. Choose Assign To at the The ticket is moved either to you or to the
agent, or another team. bottom of the screen. specified agent or team.
Select Me to assign the
ticket to yourself.
Select Agent... to
assign the ticket to
another agent.
Select Team... to
assign the ticket to
another team.
2. To assign the ticket to
another agent or team, do
one of the following:
Enter the name of the
agent or team.
Search for an agent or
team by choosing
Value Selection .
Select the agent or
team from the options
presented.
3. Choose OK .
Copy a ticket to an On Premise CRM If your solution is connected to the A copy of the ticket is now available in the external
system. on-premise SAP Customer system. You can still see the ticket in your
Relationship Management (SAP solution but it can only be edited in the external
CRM), you can copy a ticket to this system. You can see an id number assigned to the
solution by performing the following: ticket in the External ID field in the workspace.
1. Choose Edit at the bottom This number cannot be changed. The external
of the screen. system will update the ticket status in your
solution.
2. Select Copy to CRM the
status dropdown. An agent has copied a ticket to the on-
3. Save your changes. premise SAP CRM system. The agent
checks the ticket periodically to make
sure the ticket is completed. When the
ticket is set to Completed in the external
system, the agent can now see that the
status of the ticket is set to Completed
in the workspace.
Create follow-up items for a ticket. You can create tickets and sales
quotes to create follow-up tasks so
you can complete a ticket.
1. Choose Follow Up .
2. Select either Create Ticket or
Create Sales Quote.
3. Enter all necessary
information and save your
changes.
Copy ticket information into a new You can copy ticket information
ticket. from an existing ticket into a new
ticket, for example, to make a ticket
for a customer that is having a
similar issue.
1. Choose Copy .
2. Some of original ticket
information will be copied
from the ticket you are
working on.
3. Enter all necessary
additional information and
save your changes.
You won't see tickets leave your queue until you exit the workspace.
Responding to a Ticket
The channel of the ticket determines your response options. For example, you can respond to a Twitter ticket by
posting a tweet.
1. Choose Reply, Comment, or Compose New E-Mail. The options available to you will depend on the channel of
the ticket and any past interactions.
2. Type your response or select a template to use in your response.
If your system is set up to support it, you can insert a chat link in your response so that you or another agent
can begin a live chat session with the customer.
3. Attach any articles that may help your customer. This action is not available when replying to Facebook
comments.
4. Choose Tweet, Comment, or Send. Again, the options available will be determined by the ticket type.
Your response will be added to the interactions for the ticket. You may need to refresh the screen to see your
response appear.
See the relevant section below for more information on responding to tickets from or through different channels.
Twitter
If you reply to a tweet, your response will be sent to Twitter as a reply to the original tweet from the customer.
Public responses to Twitter tickets are limited 140 characters, including spaces. If you enter a message
greater than 140 characters, you will not be able to send the response. The solution counts the remaining
available characters as you type.
You can use Twitter to send a private message if the user follows the Twitter handle of the company used in
the response.
You can retweet a message to Twitter that has been posted by a customer. Hover your mouse over the
message in Interactions and choose Retweet . The message will be posted on your companys Twitter
page.
Facebook
Customers can send either public messages by commenting on your company's Facebook wall or private
messages by messaging your company using Facebook. Your response will automatically be public if the
customer's message was public or private if the customer's message was private.
If you reply to a Facebook message, your response will be sent to Facebook as a reply to the customer's
original Facebook message.
If your solution is set up to support it and your company's Facebook page allows nested commenting, you
can reply to comments to a post in Facebook. Your response will appear underneath the original comment.
E-Mail
To respond to a customer via e-mail, your system must have the customer's e-mail address stored. For more
information about editing a customer's profile to add an e-mail address, see Individual Customers
[page 267].
You may have the option to reply to a ticket, or compose a new e-mail. If you choose to reply, the previous
customer message will be copied, in addition to preserving any of the recipients of the last e-mail.
If your system is set up to support it, you can respond to tickets from the agent workspace using Microsoft
Outlook. To do this, you must download and install the SAP Cloud for Customer Add-In for Microsoft Outlook.
For more information, see Installing the SAP Cloud for Customer Add-In for Microsoft Outlook [page 38]
and Working from Microsoft Outlook for Service Users [page 214].
If the e-mail bounces, you will receive an error message in Interactions. The error message will be generated
after the solution tries to deliver the message.
Chat
Depending on the configuration of your system, the chat transcript may be available to you after the live chat
has ended in the ticket interactions.
A URL will be entered into the text box in the ticket activities area.
4. Click Reset to clear your search terms.
The original list of recommended solutions will populate the tab and the keywords associated with the ticket
will populate the search text box.
Creating a Note
1. Click Add Note.
2. Enter your note in the text box.
3. Save your note. It will be added to the ticket interactions.
You can also register the product directly from the workspace by choosing Edit, then Serial Number, then choose
Value Selection . In the resulting window, choose New Registration.
For more information, see Registered Products [page 234].
Changing a Customer
1. Choose Edit.
2. In the Customer section, do one of the following:
1. Choose Value Selection to select the customer name from the list in the window.
You can perform a search in the window. For more information, see About Worklists [page 48].
2. Type in the customer name then press Enter .
3. Save the new information.
Adding an Attachment
1. Click Attachments.
Internal Attachments can be viewed by all users of the solution but not to customers.
5. Click Add.
In order to review the change history, you need to switch on the tab using the Personalize This Screen feature.
1. Under Sections, choose Tabs.
2. Under Tabs, select Change History.
3. Save your entries and close the personalize pane.
The Change History tab is now active in the workspace.
You change the product associated with the ticket. After you save, the time you see in
Changed On is updated.
Responding to a customer.
Making a note to the ticket.
Last Customer Each time a customer responds to an agent, the time the response occurred will populate this field.
Interaction
Last Agent Each time an agent responds to a customer, the time the response occurred will populate this field.
Interaction
Next Response Each time a customer responds to an agent, the time populated in Next Response Due will be updated
Due according to your company's service level agreement, if this has been configured for you solution by your
administrator.
Social Media Messages allows you to see a messages generated on social media Web sites and broadcasts that you
have created. You can see all replies and comments to messages and broadcast as separate items in the social media
messages list that can be sorted, filtered, and searched.
You can delete Facebook messages and Twitter responses in the social media messages list using the Actions icon.
Tasks
Messages for Twitter cannot contain more than 140 characters, including spaces. As you type, the
solution counts the number of characters you have used.
4. Click Send .
See Also
About Worklists [page 48]
5.2.5 Templates
You can use templates to save time and to standardize responses. Templates are available directly from the
workspace and can include placeholders for business data like the customer name or the ticket ID.
Tasks
If you want to use placeholders in your template, you can either Save And Open or go back and edit
the template later.
Messages for Twitter cannot contain more than 140 characters, including spaces. As you type, the
system displays a running character count below the text box.
If you want to use placeholders in your template, you can either Save And Open or go back and edit
the template later.
If you want to use placeholders in your template, you can either Save And Open or go back and edit
the template later.
Placeholder Description
#AccountName# Replaced by the name of the account associated with the ticket
#ContactName# Replaced with the name of the contact associated with the ticket
#ProductID# Replaced with the ID of the product associated with the ticket
#CreationDateTime# Replaced with the date and time when the ticket was created in the system
#ProductDescription# Replaced with the description of the product associated with the ticket
#ProductSerialNumber# Replaced with the serial number of the registered product associated with the ticket
#WarrantyEndDate# Replaced with the expiration date of the warranty assigned to the ticket
#InitialResponseDueDateTime# Replaced with the date and time by which the initial response to a ticket should be
sent
#CompletionDueDateTime# Replaced with the date and time by which the ticket should be completed
If your system is configured to support e-mail as a channel for creating customer service tickets, then any incoming
e-mails that the system cannot automatically convert to a new ticket or assign to an existing ticket get added to the
list of unassociated e-mails. These e-mails must be manually processed by agents.
There are several reasons why an e-mail could not be automatically associated with a ticket. For example, your
system may be configured to require manual processing or there may be more than one contact with the same
sender e-mail address. The system displays the reason in the e-mail details to assist you determining whether the
e-mail should be converted to a new ticket or assigned to an existing ticket.
For example, the reason indicates there were no matching contacts found for the e-mail address
used to send the e-mail. But the e-mail message itself mentions a corporate customer account and
includes a full contact name. You look up the account and find the contact mentioned in the e-mail.
Since the e-mail message does not mention an open issue or known ticket, you determine that this
e-mail should be converted to a new ticket for that customer.
5.3 Customers
5.3.1 Accounts
On the Accounts tab, you can display existing accounts, create new accounts, and set account statuses. You can
also display account details, review additional data, and rename and edit accounts, as required, and, if you are
authorized to do so, assign employees to an account team.
Once you have created an account, it can no longer be deleted. You can, however, set its status as
Obsolete.
Tasks
Creating Accounts
1. Choose Customers Accounts .
2. Choose New.
3. Enter the Name and Country of the account, then specify its City.
If desired, you also may enter the account's Web site, or specify its classification.
4. Save your entries.
You may designate only one primary contact per account. Secondary contacts cannot be specified.
If Territory Management has been activated, then an employee who is not defined to be a territory owner
cannot be defined as the owner of an account.
Editing Accounts
You can edit accounts from the Account item header, as follows:
1. Position the cursor over the information to be edited. For example, if you want to rename the account, position
the cursor over the Name field.
2. Change the desired entries.
Depending on the field, use the dropdown menu or automatic search to choose an entry.
3. Save your entries.
For a description of the available save options, see Save Options.
From the item header, you can only edit the current main address of an account.
To edit an address other than the current main address, or to designate a different address as the main
address, choose the Addresses tab.
My Accounts Accounts where you are assigned either to the account team or (if territory management is active in your
solution) to the territory team.
My Team's Accounts where anyone in your organization, including employees in subordinate organizations, is
Accounts assigned either to the account team or (where applicable) to the territory team:
For employees, the team is defined as employees in the organization to which the logged on user
is directly assigned, and employees in any organization subordinate to the logged on users
organization.
For managers, the team is defined as employees
in any organization which the logged on user is assigned as manager, and employees in any
organization subordinate to the organization logged on user is assigned as a manager, and;
in the organization to which the logged on user is directly assigned, and employees in any
organization subordinate to the logged on users organization.
If the logged on user is not assigned to any position in any organization, then the team is just the
employee.
The accounts that appear in your solution, per filter, may differ in relation to the access restrictions that your
administrator has established.
The standard filters above do not include obsolete accounts. To view obsolete accounts, create and save a
new filter. For more information, see Working with Lists [page 45].
The default filter is My Accounts. You can modify the range of accounts displayed by selecting among these filters.
You may assign a new status to an account at any time, as required. For example, you can set any active account as
obsolete, or any blocked account as active.
The calendar view only appears in HTML5 clients. You are using an HTML5 client if the system URL
contains /HTML5. For further information, contact your system administrator.
Some of the tabs below are not visible by default. Assuming the features are enabled by your administrator,
you must personalize the screen to make some tabs visible. For more information, watch the video
Customizing Your Personal Settings .
From the account details, you can select these tabs to perform additional actions. The following table summarizes,
per feature, the tabs that are available:
Available in SAP
Cloud for
Service and SAP
Available in SAP Cloud for Social
Tab Actions Cloud for Sales? Engagement?
Overview Select this tab to see the latest updates made to the account, the yes yes
contacts designated to the account, and any addresses associated
with the account.
Feed Select this tab to read, open, tag, flag or comment feed updates that yes yes
are associated with this account. For more information, see About
the Feed [page 21].
Recent Orders Select this tab to view recent orders that are associated with this yes yes
account.
Charts On this tab, under Average Sales Cycle, you can view the yes no
average sales cycle, in number of days, for this account and
for all accounts. Data for each average sales cycle is
represented separately, but both sets of data are
represented in relation to the quarterly sales cycle. You may
also export this data to Microsoft Excel, if desired. For more
information, see About Analysis [page 157].
On this tab, under Revenue Trend, you can view the overall
revenue trend for this account in relation to the quarterly
sales cycle. You may also export this data to Microsoft Excel,
if desired.
Activities Select this tab to view, edit or create appointments, tasks, phone yes yes
calls, or e-mails that are associated with this account.
Account Team Select this tab to add employees to, or remove employees from, the yes yes
team responsible for this account. Here you can also add employees
with the same role but with different validities and sales data
responsibilities, such as Sales Organization, Distribution Channel,
Division. If you possess the appropriate authorizations, you can also
modify the role of employees who are assigned to this account.
Sales Territories Select this tab to view associated sales territories. yes no
Addresses Select this tab to view, edit or add addresses that are associated with yes yes
this account.
For any account, only one address can be specified as the main
address.
To indicate that an address may be used for shipping or billing, select
Yes in the corresponding column. If more than one shipping or billing
address is specified, select Yes (standard) in the appropriate column
to designate an address as the default shipping or billing address.
If you have data for geographic placements for the address you can
enter them in the fields Latitude and Longitude and you can make
them visible on an online map provider using a mash-up.
You have the following options to enter latitude and longitude:
You can export all addresses, use an external service to
create the data, and import the data back using the mass
data maintenance or the migration tool.
You can use the A2X service II_MANAGE_CUSTOMER_IN to
update the data.
You can update the fields creating a custom solution using
SDK.
You can use a data mash-up to clean-up the fields on update
with geo codes.
Contacts Select this tab to add new or existing contacts to, or remove contacts yes yes
from, this account. On this tab, you can also designate a contact as
the Primary Contact for the account.
To add an existing contact click Actions Add and select a
contact.
Account Select this tab to view the displayed accounts in a hierarchical yes yes
Hierarchy structure, provided that a parent account has been specified for the
accounts at hand. You can expand and collapse the account
hierarchy at any level to display as many or as few accounts as you
like.
Sales Leads Select this tab to view or create sales leads that relate to this account. yes no
Opportunities Select this tab to view or create opportunities that relate to this yes no
account.
Attachments Select this tab to view, edit or add attachments that relate to this yes yes
account.
Groups Select this tab to view information that derives from SAP Jam, and yes no
to perform the following actions:
create internal groups in SAP Jam to collaborate on account
team meetings, prepare for customer visits, and so on
create external or cross-company groups in SAP Jam to
safeguard accounts, upsell products, and so on
automatically invite account team members and contacts to
the group in SAP Jam, with the flexibility to add or remove e-
mail addresses
view a list of groups in SAP Jam that are associated with the
given account, and navigate from this list to SAP Jam
navigate from SAP Jam back to the account
view a list of recommended groups in SAP Jam for the given
account, and navigate from this list to SAP Jam
view the latest SAP Jam Feed updates for the associated
groups
Sales Data Select this tab to view or edit associated sales data from SAP yes no
Customer Relationship Management (SAP CRM) and SAP ERP.
Target Groups Select this tab to view associated target groups. yes no
Visiting Hours Here you can define the hours for visits. These date and time ranges yes yes
are taken into account when sales and service representatives plan
site visits for accounts.
Visits Select this tab to view associated visits, and to set the recommended yes no
visit frequency for this account.
Product Lists Select this tab to view associated product lists. yes yes
Survey Results Select this tab to view associated survey results. yes yes
Deleting activities from the account removes them from the system entirely.
5. In the dialog box that follows, confirm that you want to delete the selected activity.
From the details of the account on the Sales Data tab you can also launch the ERP Cockpit with Actions ERP
Cockpit and you can open an ERP Customer Factsheet as PDF with Actions ERP Customer Factsheet
presumed your system is connected with ERP.
Prerequisites
To enable the Cloud for Customer system to launch the ERP Customer Cockpit you must do the following
adaptations:
1. In the Administrator work center choose General Mashups Mashup Authoring and search for ERP
Account Cockpit (SM00105) and update the URL with the connected ERP system data.
2. To find the URL, login to the corresponding ERP system and do the following steps:
1. Start transaction SICF, enter CFS_APPILCATION into the field ServiceName and press F8 .
The service cfs_application is shown in the next screen.
2. Make a right click on the screen and select Test Service.
3. A web browser is opened with an URL. Copy this URL.
If a user is logged on to the system in Japanese, but wants to enter address information for an
account in Thailand, then that user can specify the Thai script from the dropdown to enter the
address, as required.
5. Choose OK .
This function is also accessible from the Addresses tab of the account.
5.3.2 Contacts
Contacts are organized in relation to the accounts from which they originate. For more information, see Accounts
[page 80].
On the Contacts tab, you can display existing contacts associated with accounts, create new contacts, and set
contact statuses. You can also display contact details, review additional data, and rename and edit contacts, as
required.
Once you have created a contact, it can no longer be deleted. You can, however, set its status as
Obsolete.
Tasks
Creating Contacts
1. Choose Customers Contacts .
2. Choose New.
3. Enter the First Name and Last Name of the contact, then specify the Account that is associated with it.
If desired, enter additional details for the contact, such as organizational information, or the Phone, Mobile,
and E-Mail of the contact.
4. Save your entries.
If your administrator has scoped the solution to check for potential duplicate contacts, then select
Check for Duplicates , before you save the contact, to ensure that its information is unique.
If the information you enter is found to resemble the information of an existing contact, then the solution
notifies you that potential duplicate contacts were found.
Editing Contacts
You can edit contacts from the Contact item header, as follows:
1. Position the cursor over the information to be edited. For example, if you want to rename the contact, position
the cursor over the Name field.
2. Change the desired entries.
Depending on the field, use the dropdown menu or automatic search to choose an entry.
3. Save your entries.
For a description of the available save options, see Save Options.
All All contacts of all accounts that you are authorized to access.
My Contacts All contacts of all accounts for which you are assigned as a member of the account team.
My Team's All contacts of all accounts for which you are assigned as a member of the account team, and, if you are a
Contacts sales manager, all contacts of all accounts for which any subordinate of yours is assigned as a member of
the account team.
The standard filters above do not include obsolete accounts. To view obsolete contacts, create and save a
new filter. For more information, see Working with Lists [page 45].
The default filter is My Contacts, You can modify the range of accounts displayed by selecting among these filters.
You may assign a new status to a contact at any time, as required. For example, you can set any active contact as
obsolete, or any blocked contact as active.
Some of the tabs below are not visible by default. Assuming the features are enabled by your administrator,
you must personalize the screen to make some tabs visible. For more information, watch the video
Customizing Your Personal Settings .
From the contact details, you can select these tabs to perform additional actions. The following table summarizes,
per feature, the tabs that are available:
Overview Select this tab to see the latest updates made to the contact, and any yes yes
addresses associated with the contact.
Feed Select this tab to read any Feed updates that are associated with this yes yes
contact. For more information, see About the Feed [page 21].
On this tab, you can also open, tag or flag Feed updates, mark them
as favorites, or comment them. For more information, see Tags
[page 28] and Shelf [page 27].
Addresses Select this tab to view, edit or add addresses that are associated with yes yes
this contact.
Activities Select this tab to view, edit or create activities that are associated yes yes
with this contact including appointments, tasks, phone calls, and
e-mails. For more information, see Activities [page 35].
Sales Leads Select this tab to view leads that relate to this contact. For more yes yes
information, see Sales Leads [page 95].
Opportunities Select this tab to view potential sales opportunities for this contact. yes yes
For more information, see Opportunities [page 97].
Tickets Select this tab to view tickets associated with this contact. no yes
Marketing Select this tab to view the marketing permissions that have been yes no
Permissions defined for this contact.
See Also
Accounts [page 80]
Individual customers are those customers who are not associated with a corporate account and do business with
your company directly.
If your system has been configured to support e-mail as a channel for individual customers, then each time an
individual sends an e-mail which results in a new ticket, the system automatically creates an individual customer
record based on the e-mail address of the individual.
Additionally, if your system has been configured to support social media channels for customer interaction, then
similarly each time an individual posts a message for the first time on one of your social media channels which results
in a new ticket, the system automatically creates a customer profile based on their user account for that channel.
You can open the customer profile to view the details by clicking the customer name anywhere it appears
on the user interface.
General Information
Contact Information The initial contact information can be limited, for example by the customer's privacy
settings on the originating social media site. If you have further details you want to add
to the customer's profile, for example a phone number or address, you can edit it by
placing your cursor over the field and clicking inside the box that appears.
Here you can also mark the customer as Prospect.
Social Information These are links to the customer's profiles, if available, on the associated social media
sites.
This information is only
You can also assign a social profile by clicking Edit for the associated channel. For more
available if your system has
information, see Reassigning an Individual Customer's Social Media Profile
been configured to support
[page 269].
social media channels.
Tickets
All tickets posted directly by this customer are included on the Tickets tab.
You can also manually create a new ticket for the customer from this tab.
1. Click New.
All the available, relevant information is pre-filled in the new ticket quick create.
2. Complete the mandatory fields and enter any other relevant information.
3. Save your entries.
A new, open ticket is created.
Account Team
Here you can maintain the employees and their roles for this customer.
Social Profiles
If the customer has an associated Twitter profile, the Social Profiles tab will display additional information about the
customer's Twitter account, if available, as well as his or her recent tweets (Twitter Timeline), and Klout profile
information.
Section Description
Twitter Timeline Recent tweets to or from the customer's handle, listed in real-time order
Addresses
All addresses for the individual customer are listed here.
If you have data for geographic placements for the address you can enter them in the fields Latitude and
Longitude and you can make them visible on an online map provider with a mash-up.
Activities
All activities related to the customer are included in the tables. You can also create new activities by clicking New in
the relevant section.
For more information, see Activities [page 35].
Registered Products
Any products registered to the customer are displayed in the list. You can also add new registered products by
clicking New.
For more information, see Registered Products [page 234].
Sales Territories
This tab is only visible if your administrator has enabled the usage of more then one territory for each account in
your system.
You can find the option in the scoping phase Questions of your implementation project the Business Configuration
work center under Sales Accoutn and Activity Management Territory Management : Do you want to
assign an account to more than one territory?
You can reassign a social media profile, that is, a Facebook profile or Twitter handle, from one individual customer
to another. Reassigning the social profile does not automatically reassign any other data, including any open or in
process ticketsthose must be moved manually.
There are two customer records for the same individualone created from a Facebook post (customer
A) and the other from a Twitter post (customer B). You decide which of the two individual customers to
keep, let's say customer B. So you transfer any open or in process tickets from customer A to customer
B. Then you reassign the Facebook profile from customer A to customer B. Finally, you contact your
system administrator to mark the extra individual customer, customer A, as obsolete. This will ensure
that the system ignores that record going forward.
Tasks
Moving Tickets
Because reassigning a social media profile does not reassign any tickets, you should manually move any open or in
process tickets from the individual customer whose social media profile you'll be reassigning.
1. From the Tickets tab of the individual customer whose tickets you want to move, open a ticket.
2. Change the customer.
For more information, see Changing a Customer.
If you know that the individual customer whose profile you have just removed is a duplicate record and
should be ignored by the system for further processing, then contact your system administrator to
mark that customer as obsolete.
A registered product is one that is associated with a specific customer and for which you have recorded a unique
serial number. When a ticket is created, the registered product information allows the agent to identify the unique
customer product, the current valid warranty, and to determine service entitlements if any exist. Additional
information, such as product location or sales channel, is used in the service process and for reporting purposes.
Tasks
Registering a Product
You register products using the New Registered Product tool which can be accessed from the following locations in
the solution:
From the toolbar, click New Registered Product.
Under Products Registered Products , click New .
From the customer detail screen on the Registered Products tab, click New .
When you create a registered product from a customer detail screen, the relevant information is automatically
copied into the form.
From the workspace, under Additional Information click the Edit icon for Serial ID, then click the Value
Selection icon. On the resulting pop-up, click New Registration.
When you create a registered product from the workspace, the customer and product information in the ticket
are automatically copied into the form.
1. Enter the data for Customer, Product and Serial ID for identifying the registered product.
The registered product ID is made up of the registered product and reference product, and is a unique
ID. However, the registered product is not necessarily unique. For example you can have a registered
product 127 for the reference product A, and a registered product 127 for the reference product B.
For this reason, the system may remind you that the number already exists if you should enter a
non-unique registered product.
Remember to save your changes before closing the registered product details.
Adding a Warranty
1. To add a warranty for the registered product, on the Overview tab, click the Edit icon for Warranty, then click
the Value Selection icon and select a warranty from the list.
2. Save your entries.
For more information, see Warranties [page 236].
Adding Attachments
1. On the Attachments tab, click Add.
2. Select the type of attachment to add.
Local File: allows you to choose a file from your local drive and upload it to the system
Web Link: allows you to define a URL and a display title
From Library: allows you to choose an attachment from the solution library
For more information, see Library [page 53].
3. Save your entries.
Review Changes
You can review the change history for the registered product on the Changes tab.
You can create warranties in the system, defining their duration and any uncovered incident categories. These
warranties are then available to assign to registered products.
Tasks
Create a Warranty
1. Go to Products Warranties and click New.
2. Enter a name, the ID, and the duration.
Enter the duration as a number and time unit, for example 30 days or 30 d, and the system will recognize
this and convert it to 30 Day(s).
3. Under Uncovered Incident Categories you can add process or incident categories from your service category
catalog.
Tickets assigned an uncovered incident category are excluded from warranty coverage.
Service or process categories without assigned incident categories are not relevant for the warranty
coverage. In column Category Type you can see whether you selected a process or an incident category.
To activate the warranty search for the corresponding warranty and select Actions Activate .
A company is selling boilers. All gas boilers should have a 5year warranty. Excluded from the warranty
should be the customer fault category. The administrator creates a warranty that is valid for 5 years and
selects under Uncovered Incident Categories the service category Customer Fault (Incident Category) and
Electrical Boiler.
In the case where a customer has a problem with a gas boiler and the issue was, for example, the
customer's fault, the warranty of the customer does not cover this damage. But if the damage is due to
an installation problem, the damage is covered by the warranty because it was not excluded.
5.6 Analysis
Analysis is your access point to system analytical data and reports that you can use to recognize trends, measure
customer sentiment, or track metrics like ticket volume or ticket completion rates.
You can also download reports and run ad-hoc analyses, either in your Web browser or in Microsoft Excel.
Reports in SAP Cloud for Service and SAP Cloud for Social Engagement
Report Description
Daily Average Service Request Backlog Shows the number of daily average service requests for
month-to-date and year-to-date.
Daily Average Service Request Backlog (Priority) Shows the number of daily average service requests by
priority.
Daily Average Service Request Backlog (Service Organization) Shows the number of daily average service requests by
structure, service organization, and service and support
organization.
Daily Average Service Request Backlog (Top-10 Service Shows the number of daily average service requests by the
Category) top 10 service categories.
Daily Average Service Request Backlog (Year) Shows the number of daily average service requests by year.
Operational Metrics Shows the average handle time by agent, channel, product,
and time.
Service Request Backlog Shows the number of open and in process service request
backlog items per rolling week.
Service Request Completion Rate Shows the service request completion rate by day.
Service Request Daily Average Shows the number of service request daily average for month-
to-date and year-to-date.
Ticket Activity Volume Shows the total number of inbound ticket activities, including
original messages, comments, and likes by channel and
product.
Ticket Priority Shows the average and median ticket priority scores and the
number of high, medium, and low priority tickets by channel,
product, and time.
Ticket Volume Shows the number of tickets by channel, product, status, and
time.
Top 5 Influencers Shows the top 5 influencers or customers based on the Klout
score or message volume by channel and product.
Top 5 Knowledge Base Articles Shows the top 5 knowledge base articles shared with
customers by channel, product, and time.
Video
The customer aliasing feature is not supported on iPad for Design Win Exchange.
Please note that this document is relevant only for HTML5-based screens. Either the described function
is available only in HTML5, or its HTML5 version differs from the Microsoft Silverlight version. To use this
function in the Microsoft Silverlight client, please log on to the Microsoft Silverlight-based screen and
follow the instructions in the corresponding help document.
Your solution is HTML5-based if the system URL contains /HTML5. Your solution is Microsoft Silverlight-
based if a Silverlight pop-up window appears when you right-click anywhere on the screen.
If your system is set up to support it, you can use the design win exchange process to drive your indirect channel
sales through design registration. Your channel partners can access your solution directly to upload or create new
design registrations. You can then review, approve, and even transfer the design registrations within your channel
partner network. You can also create sales quotes based on design registrations.
For more information, watch the video Start Here for Design Win Exchange [page 276] .
Review design registration and assign sales team, including an approver Brand owner
Tasks
3. Once the file opens, fill in the details for the design registrations you want to submit.
4. Before you can save the data to the SAP solution, you need to establish a connection from the file.
Go to the SAP Cloud for Customer tab in the file and click Logon.
5. For the SAP System URL, enter the URL for the solution tenant up to the .com. For example, https://<sap
solution tenant>.com.
6. Enter the user name and password you use to log on to the solution and click Log On .
7. Once you've logged on successfully, you have the option to Save Data to which transfers the data in your file
to the SAP solution.
8. Once you're ready to submit a design to the brand owner, open the design in the solution and click
Actions Submit for Approval .
The brand owner will receive a notification to review the design registration.
Once a design is in, you can create a direct copy of the design registration, Actions Copy , which copies all
information from the original to create a new design registration.
You can also create a copy of the design registration with the intent to transfer it to a different distributor,
Actions Transfer , which copies all information from the original except the distributor.
For more information, watch the video Creating Sales Quotes [page 111] or see Creating and Processing Sales
Quotes [page 111].
From the design registration details, click Actions Set as Design Won .
By indicating that a product is registrable, you make it possible for your channel partners to include that product in
the design registrations they submit.
Please note that this document is relevant only for HTML5-based screens. Either the described function
is available only in HTML5, or its HTML5 version differs from the Microsoft Silverlight version. To use this
function in the Microsoft Silverlight client, please log on to the Microsoft Silverlight-based screen and
follow the instructions in the corresponding help document.
Your solution is HTML5-based if the system URL contains /HTML5. Your solution is Microsoft Silverlight-
based if a Silverlight pop-up window appears when you right-click anywhere on the screen.
Tasks
You need to download the Add-In for Microsoft Excel from the Download screen.
Now, when partners add products to design registrations, they see the win metrics you defined for those products.
6.2 Retail
For store associates, retail allows them to enhance the in-store experience for customers. It allows them to provide
personalized and streamlined assistance, as well as unique offers, targeted product recommendations, and
convenient check out options.
Associates use SAP Cloud for Retail to perform their work and to assist customers while shopping in the retail
establishment.
Clock-In:
A store associate can enter the times they have worked on a particular day, or for multiple days in a week.
They can also cancel a time entry, or edit any previous time entries.
Check Calendar:
The store associate can use the calendar to view their scheduled tasks, appointments, store events, and
current running store promotions
Manage Tasks and Appointments:
Associates and managers can also use the calendar to create new tasks for themselves, as well as to add
notes to any tasks that have been assigned to them. They can also block the calendar for training events,
record vacation times, sick leave, or other off-work requests.
Check Store Events and Promotions:
Using the calendar, a store associate can view all current and planned promotions in the store. It is possible
to have multiple promotions running at the same time. Store events are similar to store promotions; it is
possible to have multiple store events running at the same time, and associates can view all store events
running on the calendar.
Customer Look-Up/Loyalty Status:
An associate has the ability to access the complete details of a customer in order to provide exceptional
customer service. Details include loyalty information, household information, shopping and wish lists, and
customer preferences.
Product Look-Up:
In line with the experience the associate wants to provide to the customer, they should be able to recommend
any products based on the customer's wish lists.
Personalized Offers:
As part of the custom shopping experience the associate is able to offer to the customer, they should be able
to suggest personalized offers to the customer based on previous shopping history, redeemed offers,
preferences, and wish lists. These offers are presented to the associate on their device after they have a check-
in with a particular customer.
Overview
The SAP Cloud for Customer for Retail solution can be used and deployed by retailers to empower their employees
in providing customers with a personalized, and streamlined shopping experience. Sales and service are essential
for establishing new rules for retail, as loyalty will be enhanced or eroded with every customer interaction. Every
sales associate using a mobile device, varies their interaction with customers in the store. They would know far more
about customers who check in to the store with their mobile device and will be able to offer a personalized set of
products and services. The simple physical presence of a customer in the store will trigger the presentation of
personalized promotions.
The consumers' use of digital technology makes it imperative for the retailers to deliver a seamless buying experience
across all channels, complete with personalized offers in real-time, based on a consumers location and buying
habits.
SAP Cloud for Customer for Retail includes a solution for the retail store employee. You have the ability to import all
user details, in-store products, offers, and store details from your chosen system of integration and leverage it for
a great in-store customer experience using the features and functions of the solution.
SAP Cloud for Customer for Retail enables retailers to get-to-market quickly with an end-to-end application, that
offers the features mentioned below. The retail store associate can do the following:
Customer look-up
look-up details for any customer that walks into the store, to get a complete view of the customers loyalty
status, contact details, and brand interactions
Check customer into store
check-in customer into the store for shopping
Complete customer view
access customer details and shopping history to provide exceptional and personalized service
Personalized offer suggestions
provide targeted offers to a customer, based on their shopping history, redeemed offers, preferences and/
or wish lists
Product recommendations
recommend any products to the customer based on their wish lists
Product lookup
look up a product for their customers and provide details like prices, offers, or aisle placement in the store
In-store availability check
check for inventory availability in their stores as well as across other store locations
Product and store offers
Tasks
These are SAP recommended roles. The retailer has the option of creating any roles for this solution, and assigning
them appropriate work centers. For information on creating business roles and assigning work centers, refer to:
Getting Started with SAP Cloud for Customer for Retail
See Also
Customer lookups with Complete Customer View [page 283]
Product Lookups and In-Store Availability Checks [page 284]
Store Information and Assigning Employees to Stores [page 285]
Creating and Assigning In-Store Activities [page 285]
Creating Appointments and Store Events [page 286]
Time Entry [page 286]
This task is performed by a Store Associate. The store associate is a store employee, who assists the customer with
in-store shopping, thus enhancing customer experience.
Step 1: Customer Information
When a customer steps into a store, you request for customer information such as:
Loyalty card information
Name
This is based on the assumption that the customer has already registered for a loyalty card.
The consumer information is replicated from the customer's loyalty system of records. Hence, the consumer must
have already registered for a loyalty card and has an existing user in the loyalty system.
When retail is scoped, you can view retail-specific work centers such as: overview, preferences, shopping lists,
shopping history, and offers.
Customers
This work center displays loyalty information details of the individual customer, and all the account information. You
can also view if the customer has a household setup and the member details in the household.
Step 2: Preferences
Having viewed the consumer details in the Overview tab, you can move on to the Preferences tab to display consumer
maintained preferences. Based on the preferences, you can also suggest products guide them to where the products
are located in the store.
Step 3: Shopping Lists
The Shopping Lists tab displays the (shared) shopping lists a customer has maintained. A shared list is a shopping
or wish list that a consumer maintains and shares with other members of the household. A loyalty customer can
invite other members to be part of the household and hence give them access to the shared list. Every time a
household member enters items into the shared list, after updating the list, the added items display in the list
You have access to a customers shopping list, which enables you to provide personalized and exceptional customer
service.
When you click on any shared list, all products associated with the list displays. A great advantage of the shared
shopping list is the ability of other members to update this while the consumer is shopping in the store.
When a member, who is part of a household, checks into a store; then the other members of the same household,
receive a notification. At this time, other household members using the same shared list can update the list. The
shopper can update the list to view the updates made by the other members.
Step 4: Shopping History
This tab displays the consumers shopping transactions with your brand. This provides you with valuable insights
into a customers shopping behavior and can further influence them on their future purchases by recommending
similar products, or referring them to offers on new and comparable product lines.
Step 5: Offers
The Offers tab displays offers that are targeted to the customer. The offers also provide further details about validity
dates, description, value, and products associated to the offer, if any.
When a consumer walks into a store, you, as the store associate, can offer assistance in several ways. You could
help the consumer by suggesting offers on various products based on the shopping history. The solution displays a
list of products sold in the store. The associate can also help lookup products and point the consumer to their physical
location in that store.
Step 1: In-store Products
This tab provides retail employees with a list of products that are sold in the stores. The store associate has the
ability to look up a product and get detailed information about it to aid the shopper find their products easily.
Step 2: Store Availability
Once the business configuration is complete, the customer and store information gets replicated to SAP Cloud for
Customer for Retail. The next step would be to create a list of store employees for a particular store.
The administrator can add/assign employees to a store. An employee can be assigned to more than one store at a
time. This is possible if an employee works across multiple stores.
Step 1: Stores
Go to the Stores tab to display a list of all existing stores. Find the store you are looking for and click on it to display
the store details. You can look up products and offers for that particular store. This work center also allows the store
manager to create a list of employees for a particular store.
Products
This tab displays all products available in the selected store.
Offers
This tab displays all offers available for all products in the selected store.
Employees
The administrator has the ability to add employees to the selected store. To do so:
1. Click on the Add button
2. Select the appropriate role from the drop down list
3. The name field allows you to choose from a list of available names
4. To add multiple employees at a time, you can use the add and new options from the Add button in the add
employees screen
Creating and assigning activities can be accessed from the Activities work center. Any store employee has the ability
to create and assign an activity.
Create a New activity
To create a new activity, go to:
1. Activities In-store Activities
2. In the In-store Activities work center, click on the New button
3. In the New Task window, enter all required fields and assign the activity to any employee
4. Depending on who you assign the activity to, the activity will display in that employees list
You can edit a created activity to change its status or any other field values.
Filtering Activity
Any store employee can create a store event from the Store Events work center. To create a new store event, go to:
1. Activities Store Events
2. Click on the New button to create a new event
3. You have the option of choosing the store name and the organizer from an available list
4. You can add attendees for an event individually, by clicking on the Add button. You can also choose to add
all employees to an event by clicking on the Get Attendees button
5. Once you have created an event, you can go back to it later to edit the details
Store employees need a quick and convenient way to record their hours worked in a day as part of their employee
self-service benefits. An associate could be part-time, full-time, seasonally hired or a permanent member of staff.
Hence, they have the ability to clock-in or out in a manner that is adaptable to their needs.
An employee needs to enter time for themselves to record their work hours. A store associate can enter the times
they have worked on a particular day, or for multiple days in a week. The times they will enter could vary, based on
how many hours they work.
They can enter time more than once during a single work day as well. To enter time, access the time entry work
center from Activities Time Entry .
An employee can enter time more than once a day. This can be possible when the employee goes on a lunch break,
or works several hours scattered during a day, or could work in different branches of the store.
An employee can enter several hours in the morning, and then again access the same time entry to log in
the afternoon hours. If the employee works in several store locations during the same day, then they would
enter time in several stores.
Business Background
As a store employee, you have to check in to a store before you can begin your day. The in-store employee check in
provides a store context to a product overview.
Tasks
When you first check in to a store, you have to click the vertically right-aligned Store Check In tab and click on
Check In .
1. Next, select the store you want to check in, from the displayed list of stores with the store ID and the store
name, and complete the process.
2. Once you have checked in, you will be able to view all offers, prices, products and product availability for that
store.
3. The store hours for that store also displays. You can display the store hours from the store ID as well.
4. In the Visiting Hour tab, you can maintain hours for a day or different hours for all days of the week.
5. You also have the ability to search for a product in the other stores belonging to the store chain.
The store manager is the only person with the ability to maintain store hours.
Business Background
As an in-store associate, you have the ability to set preferences and maintain marketing attributes for a customer.
Besides the in-store employee, the administrator can also set/configure preferences manually. See the
Administrators Guide.
Tasks
As a store associate, to set preferences for a customer:
Business Background
As an in-store associate or the store manager, you have the ability to view the transaction history for any customer.
SAP Cloud for Customer for Retail fetches the transaction history data from theSAP ERP system.
Tasks
To view the transaction history for a customer:
Navigate to Customer Individual Customer , and open the customer record whose transaction history
you want to view. Then navigate to the Transactions tab.
Here you would be able to view the entire history of an order for the selected customer.
When creating sales order in the SAP ERP backend system, you have to maintain the Natural Person flag to
differentiate between an individual customer from a corporate account.
Tasks
Open status The cart was saved and closed but has not yet been transferred to the SAP Retail POS server. You can
edit the cart
Active status This cart is currently being edited and has not been saved or closed yet
Transferred status This cart has been transferred to the SAP Retail POS server, and cannot be edited
Click on the customer with an open or active cart. If the customer does not have any cart with the above mentioned
statuses, then you can create a new cart.
1. To create a new cart, click on the individual customer and then navigate to the Shopping Cart tab.
2. Next, click the Create Shopping Cart (+) button to create a new cart. A new cart is created with an active
status.
3. Open this cart and begin adding products to it.
4. Click on Add Product to add new products to the cart.
5. Choose a product from the displayed list and select variants for it. Then click on Add to Cart to add the
product to the customers shopping cart.
6. To check for any available price offers on the product, go to the Offers tab.
7. To see the item in the cart, click on Shopping Cart .
8. You can continue adding products to the shopping cart, or if the customer is ready to make the purchase,
then you have to move the shopping cart to the SAP Retail POS server. Once you move the shopping cart to
SAP Retail POS, the order is taken.
Navigate to Products In-Store Products and select product from the displayed catalog.
There is no customer context for this scenario, so you have to create a shopping cart first. To do this, click on
Create Shopping Cart in the In-Store Products tab.
In the shopping cart display screen, you have the option of doing any one of the following:
1. Selecting an existing customer. Check the Existing Customer checkbox.
This brings up the customer field. You can search for a customer by name or customer ID and select.
Next, you can click on Add Product to start adding the products.
Click on Shopping Cart to view the cart you just created for the customer.
The header data displays the new cart ID, cart status set to active, customer ID, and customer name.
You can now start adding products to the cart by clicking on Add Products .
2. Registering a new customer
Register a new customer and follow the process mentioned above.
After adding products to your cart, when the customer decides to check out, then you have to move the
shopping cart to the SAP Retail POS server.
Now an order is created for this customer in the SAP ERP backend system.
To delete a product from the shopping cart, just highlight/select the item and click on Delete .
The shopping cart is created in SAP Cloud for Customer and then transferred to the SAP Retail POS server.
Overview
Creating a Quick Quote
1. To create a quick quote, go to the Insurance work center and select the Quick Quote tab. The template for a
quick quote is similar to a sales quote.
2. Enter a name for the quick quote, name of the policy holder and select an insurance product. Save your entries.
3. The Details tab will display the mashup screen with the insurance back end. Header data such as Status, Start
Date, End Date and Annual Premium will be sent from the insurance back end only after a quick quote is
completed and saved. After the header data is available in the Cloud for Customer solution, Action buttons
such as Simulate Commission , Copy Quick Quote , and Convert to Quote are enabled.
4. Submit the quick quote (using Submit under Actions . This creates a submission ID, option ID, and
mashup URL in the application.
5. To copy a quick quote, go to Action in the Quick Quotes screen. At this point, the solution makes a copy of
only the products and the captive agent's information and calls the insurance back end to make another copy
of this quote.
Overview
Creating a Quote
1. To create a quote, go to the Insurance work center and select the tab for Quote.
2. The Details screen in the quote displays the mashup screen with the insurance back end. Header data such
as Status, Start Date, End Date and Annual Premium are updated from the insurance back end only after the
quick quote application is completed and saved.
After the header data is available in the Cloud for Customer solution , Action buttons such as
Simulate commission , Copy Quote , and Convert to Quote are enabled.
3. To issue a policy from the quote, follow the process flow in the Details tab. For detailed information, see Policy
[page 292]
4. To simulate a commission, go to Actions in the Quote screen to fetch the commission amount, which is
displayed in the header data.
5. To copy a quote, go to Actions in the Quote screen and click on Copy Quote . At this point, the solution
makes a copy of only the products and the captive agent's information and calls the insurance back end to
make another copy of this quote.
6.3.4 Policy
Overview
There are two types of policies in the Cloud for Customer for Insurance solution:
1. Policies are issued using an interface with the SAP insurance back end. This interface is displayed in the
Details screen. For detailed documentation, see the section on Issuing a Policy from a Quote.
Policies are created to capture information on competitor policies. Details such as the name of the policy,
Start Date, End Date, can be maintained for competitor policies. For detailed documentation, see the section
on Creating a New Policy.
Products
Household Insurance and Non-Standard Personal Auto are supported for the current release version.
In the current release version, the product master data are uploaded to the cloud solution using the standard
Cloud for Customer migration process from Product Administration through a CSV file.
Leads
For detailed information, see Leads [page 65].
To create a lead for an individual customer (as is the business requirement for the Insurance solution), use the
Personalize key in the New Lead dialog screen and scope Use Existing Account.
Converting a Lead to a Quick Quote
Converting a Lead to a Quote
Overview
The insurance lead to policy sales process includes the following:
Lead (optional)
To create a lead for an individual customer (as is the business requirement for the insurance solution),
use the Personalize key in the New Lead screen and scope with Use Existing Account.
Status Management
Possible statuses for policies, quotes and quick quotes can be configured in Cloud for Customer through
status BC configuration.
Factsheet
In the Individual Customers facet, the tab for Factsheet displays a 360 degree overview of the insurance
customer. Use the insight displayed in the factsheet to evaluate the buying capacity and determine product
interest. The factsheet also displays the product profile including the own policies of the customer, competitor
product policies and the prospective product interest for the customer. You can choose to display the analytic
using graphical representation. Click on Summary to print a PDF version of the factsheet.
Products
The following products, Household Insurance and Non-Standard Personal Auto Insurance, are
supported for the current release version.
In the current release version, product master data is uploaded to the Cloud for Customer for Insurance using
the standard Cloud for Customer migration process from Product Administration through a CSV file.
Insurance Premium
Insurance premium amount is displayed in the Details screen after the application is completed and saved in
the insurance back end.
Simulate Commission Amount
Simulate commission under Actions in the Quick Quote and Quote screens fetches the commission amount,
which is displayed in the header data.
Notes
Any additional notes can be maintained in this section.
Activities
For detailed information on the insurance back end, see http://service.sap.com/instguides Industry
Solutions Industry Solution Guides SAP for Insurance SAP Product and Quotation Management for
Insurance
6.4 Utilities
SAP Cloud for Utilities is the next generation 'lead-to-quote' sales solution for utility companies to engage with their
commercial and industrial customers to build better relationships, capture insights, and help close deals that are
built on a robust and flexible cloud platform that can adapt from a simple to the most complex sales process.
Lead and Opportunity Management
Leads represent interest customers might have through various channels such as web or a campaign during
events. These interest levels are qualified and matured into opportunities that sales representatives or key
account can pursue. Opportunities are achievable representations of sellable product by the organization
and desired products by the customers. Opportunities are generally used as representative pipelines for
reporting and forecasting purposes.
Customer Factsheet
Displays Account Summary with customer information. Also includes recent activities and interactions with
notes, utility-specific financial information such as billing and business agreements that provide information
for key account managers in a single view.
Utilities Key Account Management
Includes business agreements, quotation management, and utilities contracts.
Analytics
Overview
The business agreement in Utilities add-on represents a contract in back end CRM system and a contract account
in ERP IS-Utilities. In the Business Agreement tab, you can create new business agreements and specify proposed
payment method and payment terms that will determine the billing terms for a Utilities contract in the back end CRM
system.
To be valid for an account, a business agreement must be bound to a sales quote. This direct link between a sales
quote and business agreement ensures that details such as Dunning, Payment Terms and Payment Methods are
replicated to CRM. These details are used in determining pricing details.
Tasks
Creating a Business Agreement
1. Go to Utilities work center and select the Business Agreement tab.
2. Click on New.
3. Specify the following mandatory details:
Agreement Name
Account
The agreement class (agreement classes must be defined in the Customizing or fine tuning for Utilities).
Note that the agreement classes that you define must be the same as those defined in the back end CRM
system.
4. Payment terms (payment terms must be defined in the customizing or fine tuning for Utilities. Note that the
payment terms that you define must be the same as those defined in the back end CRM system.
5. Save your entries.
Overview
The document type - Utilities Lean Quotation is provided to support the business process for creating a Utilities-
specific sales quote. An additional field for Business Agreement ID has been added to the sales quote header. Few
other fields have been added to the product search filter (see the documentation for the topic Adding Products
to a Utilities Sales Quote.
Tasks
Creating a Sales Quote
For detailed documentation on creating sales quotes, see Creating and Processing Sales Quotes [page 111]. Note
the following important information regarding a Utilities specific sales quote:
Document type: Use the document type Utilities Lean Quotation to create a Utilities specific sales quote.
This External Reference ID is hyper-linked and contains the PDF attachment that is sent from backend
CRM system and contains pricing and other relevant information for the quote.
Status Management: Status management for quotes is supported from backend CRM system.
Once you create the sales quote, in Sales Quotes Overview tab, go to Actions and then choose
Edit Output Settings . In the Edit Output Settings dialog box, select the Utilities Lean Quotation template and choose
Apply . Then, when you click to display the PDF, the information displays in the appropriate format.
Customers
For detailed documentation, see Accounts [page 80]
The following sections describe briefly some of the important functions of some of the utility-specific tabs:
Contracts Tab
The Additional Information tab is now called Contracts. This tab displays utilities-specific CRM contract
information. The data is pulled in from the CRM system, and displays in a list as active contracts for the customer.
All contracts expiring within the next 90 days is shown in red, to make the customer aware that there is some action
required on his part.
You can click on a contract record, to display further details like Sales Organization, Distribution
Channel, and the Business Agreement ID.
Interaction Records
This is a new tab, and displays up to last ten interaction records for an account. SAP Cloud for Customer pulls this
data from the SAP CRM system. Other data, associated with an account also gets pulled in from the SAP CRM system.
You can also view the following from this tab:
Each interaction record has notes associated with it. Select a record to display it's notes. Each interaction
can have numerous notes associated with it.
This tab also displays the associated contacts that were created for this interaction record.
You have the ability to drill-down from each displayed interaction record.
Financials
This tab displays the account balance for a customer. For the selected account, the Recent Payments section displays
all past payments, amount paid due date, and amount due.
The Recent Invoices section displays recent invoices for the selected account. The header displays the account
balance, and due date the customer has to pay. Clicking on the invoice number generates a 'PDF' displaying details
of the account.
Service Location
For details on this tab, see Service Location [page 299].
Tasks
Printing the Account Factsheet
1. Go to Customers Additional Information
2. Navigate to the menu path Summary Open Print
Analytics
All Utilities specific reports will be displayed under Reports. You must know the report number or name to search
for the specific report.
Service Location
This tab displays the utilities specific technical master data from the ERP IS Utilities. These include the connection
object, premise and point of delivery. The Connection Object serves as a link to the IBASE (includes all Utilities
technical master data) object in backend CRM system. Therefore, when you click on Service Location , you will see
a list of connection objects. Both premise and point of delivery (PoD) are associated with a connection object. You
can determine product interest of a Customer and identify service locations for prospects using the details displayed
in this tab.
Tasks
Adding a New Service Location
1. Go to the Service Location tab in the Utilities tenant.
2. In the New Service Location dialog box that appears, maintain the location details.
3. Click on New.
4. Save your entries.
After an online sync with the backend CRM system, the new service location description will be replaced with
a unique identifier that was created in the backend CRM system.
6.5 Banking
Overview
SAP Cloud for Customer for Banking is the next generation collaborative sales platform for both, Client Managers/
Financial Advisors and Product Specialists, without sacrificing the individual line of business processes to focus on
the client and collaborate on opportunities and coverage.
Our solution enables all aspects of customer engagement for banking companies, from demand to sales and service.
It also enables account and activity management. You have the option of selecting wealth management or
commercial banking. This will allow you to use different types of features and functions pertaining to your scope
selection You can also decide to choose both. You can do the following with SAP Cloud for Customer for Banking:
The following diagram displays a high level process flow of the SAP Cloud for Customer for Banking solution:
Individual Account
This is the first step in the process, where you, as a financial advisor, can create an account for a potential
customer. This consists of entering all profile and portfolio details (also known as KYC/know your customer)
for your customer to better serve them. This process also helps verify the identity of your clients, which is
essential to any bank.
Next, appoint a coverage team for your customer, which consists of experts from various lines of business,
who will assist in selecting from the available products and services offered by your bank.
Lead
In the following sections, we will go over some common banking scenarios to help familiarize you with the important
processes.
Overview
The SAP Cloud for Customer for Banking solution allows you to choose from the following banking-specific product
line:
Commercial Banking
Wealth Management
The SAP Cloud for Customer for Banking solution is targeted towards the following primary business roles:
1. Commercial Banking
Client Manager
Product Specialist
2. Wealth Management
Product Specialist
Financial Advisor
These are SAP recommended roles. You can create your own business roles for this solution, based on your
requirements, and assign them appropriate work centers. For more information on creating business roles and
assigning work centers, see Enabling Features in Scoping for SAP Cloud for Customer for Banking and Getting started
for SAP Cloud for Customer for Banking.
See Also
Commercial Banking Scenarios [page 302]
Overview
The following tasks are specific to commercial banking only, and is performed by the client manager or product
specialist.
Creating an Account
This task is the first step in the process, and is performed by a client manager, who is also a bank employee and the
first point of contact for the customer, assisting with setting up an account.
1. To create an account, go to Customers Accounts tab, and choose the New action button. Fill in the
necessary information and save your entries.
2. Next, open the account to assign a coverage team.
3. To do this, you must navigate to the Coverage team tab. It is essential for you to associate a role, a line of
business, and assign an officer from the associated group, to the account.
4. Next, based on the LOB selection, you can assign different product specialists to the coverage team. You also
have the option of assigning yourself to the coverage team.
A coverage team comprises of product experts based on their territories. When you add the LOB, you
automatically associate a territory to it. This has been defined by the administrator and already exists in the
system.
5. Based on the status of each line of business associated with the opportunity, you can decide whether to create
leads or opportunities for the customer.
6. The Overview tab displays all details associated with that account.
The currency defaults to the country maintained in the customers address. If you use a different currency,
you must maintain the currency values manually.
Each account has an owner, who is the client manager. In the client roll up view, you can filter your display results
by the three given options, which displays the account hierarchy. This is a read-only screen that enables you to view
all hierarchy details of an account at once.
Adding a Contact
This task can be performed by a client manager or a product specialist, who is a bank employee, and has been
assigned to an account, based on the line of business associated with the account.
Besides leads and opportunities, you can also associate a contact with a line of business. To do this:
1. Go to Customer Contacts tab.
2. Next, create a contact, and associate it to an account.
3. Next, go to Line of Business tab, and click on the Assign button.
Under the Accounts tab, the Line of Business tab is visible only when commercial banking is scoped.
You have to assign a contact to an account first before you can assign set the primary flag.
See Also
Contacts [page 88]
Accounts [page 80]
Overview
The following tasks are specific to wealth management for banking only, and is performed by the financial advisor
or product specialist.
The currency defaults to the country maintained in the customers address. If you use a different currency,
you must maintain the currency values manually.
Assigning a Household
This task is usually performed by a financial advisor, who is a bank employee and can create a household for an
individual account.
You can create a household for an individual account and add members to the household.
1. To do this, navigate to Customers Household tab.
2. Here, you can search by a household name to add members to it.
3. You can also create a new household.
4. While creating a household, you have the option of selecting from a list of financial advisors for the household,
that has been created by the administrator.
5. When adding a member to a household, you can specify the relationship type.
The added member could be the mother, brother, child, spouse, or any other relation to the
household.
When adding existing/new accounts to a household, net worth details of the added accounts gets carried over
and you can view these details in the household tab.
By default, SAP Cloud for Customer for Banking offers you the ability to specify only one type of relationship to a
household.
However, you have the ability to maintain the same relationship to multiple households by selecting the option in the
questions tab during scoping. For more information on how to do this, see Enabling Features in Scoping for SAP
Cloud for Customer for Banking
Overview
The following scenarios are common to both the product lines of banking.
Creating Leads
This task can be performed by a client manager/financial advisor or a product specialist, who is a bank employee..
The Leads tab displays the last five leads.
You can create leads from an individual account or an opportunity.
1. To create a lead from an account, display an individual customer account and go to the Leads tab.
2. Fill in all required information and save your entries.
3. You can convert a lead to an opportunity. To do this, go to the Opportunities tab from the individual account,
and create an opportunity.
You can also create a lead from Marketing Leads New action button.
By default, the system creates a referral lead. To create a client lead, you must select the line of business for
client manager/financial advisor.
Creating Opportunities
This task can be performed by a financial advisor/client manager/product specialist, who is a bank employee. The
Opportunities tab always displays the last five opportunities. SAP Cloud for Customer for Banking displays fields
based on the chosen LOB.
You can also create an opportunity from Sales Opportunities New action button.
You can create multiple opportunities from an account and also associate multiple products with an
opportunity.
This function is specific to the New Assets line of business for wealth management, and for cash management
line of business for commercial banking.
When creating an opportunity from a follow-up, the Closer Accepts flag is auto-selected. Once this happens,
then only the following employees can update/edit that opportunity:
Closer of the opportunity
Any member belonging to the associated line of business
Creating Activities
This task can be performed by a product specialist, who is a bank employee, and has been assigned to an individual
account, based on the line of business (LOB) associated with the account. Within the activities tab, you can add
appointments, tasks, phone calls or e-mails for an account.
You can create activities for an account from the activities tab as follows:
1. Open an account/individual account, and display details for that account.
2. Then go to the Activities tab.
3. Here, you can add appointments, tasks, phone calls, or e-mails for an account.
Within an appointment, you can add topics that you might have discussed with your customer about an LOB. In
meeting notes, all LOB types are displayed and pre filled.
When you create an activity for an appointment, then in the Meeting Notes tab, you have the option of adding details
to the Topics Discussed, and Line of Business sections. You can also generate a tear sheet or a call report form this
activity in the PDF format.
The generate call report/summary feature enables you to create a call report at the end of a customer visit.
Using Analytics
This task can be performed by a financial advisor/client manager/product specialist, who is a bank employee and
can access all reports for customers associated with their territory.
1. To access banking-specific reports, go to Analysis Reports tab.
2. Next, search using banking-specific terms, such as, LOB, generator, closer etc.
3. Enter selection criteria to display your data in a report.
4. You can choose from different report displays.
SAP Cloud for Customer for Banking delivers the following reports:
You have the option to drill down from a report to see the details of the lead or opportunity.
See Also
Leads [page 95]
About Analysis [page 157]
Opportunities [page 97]
Overview
The Professional Services solution offers project-based firms with a real time and holistic view of finance and project
structure using the anytime and anywhere access to back-office data such as master project and other crucial
metrics. This is possible using the integration setup with SAP Commercial Project Management (SAP CPM) add-on
in the ERP system.
The integrated access to create and edit master projects in the SAP CPM can also be used to view crucial calculations
maintained in the master project. For example, you can use the information residing in the CPM master project for
creating accurate winning bids and eventually translate them into profitable projects.
The current version of the solution offers a direct integration between the opportunity in the cloud solution with the
master project in the CPM in the system. Following features are available in the current release version:
Creating an opportunity in the cloud solution triggers creation of a master project in the CPM system.
Updating the master project updates the opportunity that is referenced in the master project.
Deleting an opportunity triggers deletion (of the reference to the opportunity) in the corresponding master
project.
Updating or deleting a primary contact in the cloud solution is also reflected in CPM. Similarly, new contacts
added in CPM system or modifications to contacts in CPM will be updated in the Projects tab of opportunity.
Bi-directional updates to modification of account number in the cloud solution as well as in CPM.
Overview
To create a master project from the cloud solution, perform the following steps:
1. In the Sales work center and click on Opportunities.
2. In the Opportunities screen, click on New to create a new opportunity.
3. Enter header data for the opportunity such as Name, Account and Document Type and then click on Save.
The new opportunity is created.
4. Open the new opportunity and navigate to the tab for Projects.
The tab for Projects appears only if Professional Services solution is included in scoping. This tab has
two sections, namely the Master Project and Financial Plan. Additional fields can be added to the section
for Master Project using extensibility. However, no further enhancements are possible for Financial
Plan.
5. Click on Refresh to see the link to the master project in the section for Master Project.
6. Click on this URL for the master project in the CPM system.
If you are logged in to the CPM system, you will be navigated to the master project screen. The reference URL
for the corresponding opportunity is displayed In the Related Business Objects section (bottom of the screen)
of the master project screen.
From the cloud solution, you cannot modify the master project details. However, you can update account,
add new contacts or delete existing contacts for an account. These updates will be reflected in the
corresponding master project.
Overview
1. In the Sales work center, click on Opportunities.
2. Select an opportunity, the master project for which you wish to edit.
3. In the Projects tab, click on the link to Master Project ID in the header area.
You are navigated to the web client for the CPM system where the master project is displayed. On the left
hand side of the master project screen, you see the section for Master Project Data.
4. Edit the master project. You can modify all fields in the master project header:
This list is valid for standard solution. The fields may vary depending on extensibility implemented at
the Customer location.
If no response is sent to the cloud solution, an exception is displayed to the user that the update has failed.
Settings or workflow for monitoring and handling exceptions must be defined in the CPM add-on system.
You can only modify the master project in the CPM system. However, in the cloud solution, you can update
account, add new contacts or delete existing contacts for an account. These updates will be reflected in the
corresponding CPM master project.
Only the primary contact of an opportunity is included in the list of contacts in master project in CPM.
This contact is listed along with other master project contacts in the Projects tab of opportunity. Note
that the master project contacts are not included as contacts for an opportunity.
Only contacts marked as Primary will be considered for update in CPM add-on.
Only one of the Customers contacts can be marked as Primary at any time.
Updating Accounts
If an existing account for an opportunity is modified, the changes will be reflected in the master project in CPM.
Similarly, it is possible to change account number in CPM and these changes will again be reflected in the cloud
solution.
Overview
1. In the Sales work center, click on the tab for Opportunities.
2. Select the opportunity that you want to delete and click on the delete icon that appears at the end of the row.
This deletes the opportunity in the cloud solution.
3. Now, open the corresponding master project in the CPM system. You will see that the reference to the
opportunity in the Related Business Objects tab has also been deleted.
Overview
The integration with master project in CPM is now extended to financial plan in SAP Commercial Project
Management. When you create a new opportunity in the cloud solution, a corresponding financial plan is created in
SAP CPM along with the master project. Use the URL for the master project to connect to the CPM system. The
following features are available for financial plan:
Update
The financial plan details can be modified only in CPM. The Update in the section for Financial Plan fetches the latest
financial plan details from CPM and displays them in the cloud solution.
Versioning
Maintain versions for the financial plan. Version maintenance helps you track changes to financial plan Status and
the values for Total Margin and Total Planned Value. For each version, you can modify the financial plan details, select
a version type and version status. Note that you can only modify the financial plan in CPM system. The details
displayed in cloud solution are read-only and cannot be modified.
The latest version of the financial plan will always be marked Active by default. Note that in a new opportunity,
the checkbox for Active remains un-selected as the default version is the only active version available.
Status Maintenance
For a new opportunity, the status of financial plan will be displayed as New. You can modify the status in CPM and
use Update to display the changes details in the cloud solution. You can use the field help values and use the Custom
filler to enter a custom text.
Fields
The following details are displayed for financial plan.
Plan ID
Description
Plan From
Plan To
Status Description
No enhancements are possible to the financial plan and therefore you cannot add additional fields to the
screens in the cloud solution.
6.7 SAP Cloud for Customer Apparel and Footwear Solution (AFS)
6.7.1 SAP Cloud for Customer for Apparel and Footwear Solution
(AFS): Scenario Overview
Business Background
SAP Cloud for Customer for AFS is a highly integrated and comprehensive solution developed by SAP and industry
leaders to address the particular needs of todays and tomorrows apparel and footwear industry. It puts apparel
and footwear companies in complete control of their supply chain, from procuring raw materials to delivering finished
styles and helps them to monitor their complex processes independent of time and place. This solution helps in
maintaining the right-on-time coordination with suppliers and customers, the different agreements laid out with
them, and the most effective purchasing and payment integration methods.
SAP Cloud for Customer for AFS industry enables and mobilizes the direct sales representatives and enables them
to engage with their customers to build better relationship, capture insight, and help close deals.
As a direct sales representative, you have to create a sales order for your customer. Using the SAP Cloud for
Customer for AFS solution, navigate to Sales Sales Orders New .
The AFS Products tab displays all replicated products from SAP AFS.
As a direct sales representative, using the SAP Cloud for Customer for AFS solution, once you have created a product
list, your next step would be to create a sales order for your customer. In the sales order, you would order products,
from the products list, specific to your customers requirements.
1. Navigate to Sales Sales Orders and choose New to create a new sales order.
2. You can add products directly from the products list here.
3. When choosing from the products list window, all real/parent products display along with all their associated
logical products. You have the option of selecting the quantity for each variant of the logical products.
4. Follow standard steps for sales order to complete the process.
An order is taken on the logical product and not the true product.
For details on creating a sales order, see Creating and Processing Sales Orders [page 118].
As a direct sales representative, using the SAP Cloud for Customer for AFS solution, once you have created a product
list, your next step would be to create a sales order for your customer. While in the process, you would order products,
from the available products grid, specific to your customers requirements.
1. Navigate to Sales Sales Orders , and choose New to create a new sales order.
2. Next, associate the sales order to an account that has been replicated from SAP AFS, otherwise, the backend
SAP ERP system will not recognize this. Then open the sales order.
Maintain appropriate account ID mapping between SAP Cloud for Customer and SAP AFS to ensure
account associations without errors.
3. Navigate to Products Actions , and choose the Add Item from Grid option.
The product you choose has to have a sales organization maintained in SAP AFS that is in an active
status.
4. Choose from the displayed list of seasons, collections, and themes. When selecting a product from the grid
you can view the variant details for it. Click on ADD to add the product to the list. Now add the product
quantity and save your updates.
5. Next, proceed to simulation to check for any errors in the sales order you created. If there are no errors, then
you can proceed to order transfer.
In grid based order creation, you can order a product based on the grid value, which is processed in the SAP ERP
backend, and then transfer the order from SAP CLoud for Customer to SAP AFS.
As a prerequisite, you must have created a products list for the chosen account.
1. Simulation checks to see if sales orders have been created accurately. If the order conforms to all conditions
maintained in SAP AFS, and satisfies all conditions, then the order simulates successfully.
2. To simulate a sales order successfully, check to see if the sales organization information is maintained
accurately in the header section of the sales order. In case it is not maintained, you have to edit the sales order
and enter information for the following fields:
Sales Unit
Sales Organization
Distribution Channel
Division
Choose a sales organization for which the ID mapping has been maintained.
3. Next, maintain the ID mapping for pricing and products with SAP AFS. Before you can do this, you have to
first enable/maintain this in fine tuning.
For details on how to fine-tune pricing and products, see Enabling Features in Scoping for SAP Cloud for
Customer for AFS.
4. Now choose Actions Simulate . Order simulation fetches the pricing from SAP AFS, and creates a new
sales order on SAP Cloud for Customer.
Once you save the sales order, in the header section, check the Pricing Status field for any error messages. If you
have failed to maintain any information/conditions in the SAP AFS system accurately, then you will see an error
message here and the price will not display.
In that case, you will be unable to transfer the sales order to the SAP ERP backend. Hence, the pricing calculation
will not occur accurately. As a result, the Actions Transfer would be disabled.
However, if you are able to complete simulation successfully, without any errors, then click on
Actions Transfer to move the sales order to the SAP AFS system.
A message displays informing you that your action has been saved. This means that your order has been created
and has been successfully sent to SAP AFS for processing.
In SAP AFS , when you search using your order ID from the SAP Cloud for Customer sales order, and choose
Execute, the SAP AFS system provides you with the corresponding order number in SAP AFS and displays all the
order details you created in SAP Cloud for Customer.
7.1.1 Personalization
You can personalize your system settings by selecting My Settings from the Personalize menu. Note that if you
change your settings, you have to log off the system and then log on again in order for your changes to take effect.
Regional Settings
You can adapt the default system settings for the display of dates and times. You can also select a system language.
This language is used only when you log on to the system with no language preference in your Web browser and
without specifying any language on the logon screen.
When a user is created the solution determines the values for the regional settings based on the private address. If
the address does not specify a country the solution uses the default settings for the USA. By default, the system
language used for on-screen texts is determined by the preferred languages defined in your client, for example your
web browser. The language field in the user settings is used when no preferred language is sent by the client and
also when system-generated e-mails are sent to your workplace e-mail address.
In addition, the language depends on the method used to log on:
Logging on with a user ID and password
You can choose the language on the logon screen. The preferred languages of the client determine which
language is set as a default. If none of the preferred client languages is supported by the system, English is
selected as a default. You can choose any of the supported languages when logging on with your user ID and
password.
Logging on with a user certificate or single-sign on (SAML)
No language selection is offered when user certificates or single-sign on are used for authentication. The first
supported language specified by the client is used. If you have not specified a preferred language in your
browser or if the preferred languages specified in your browser are not supported, the language specified in
the user settings is used as logon language.
Change Password
You can change the password that you use to log on to the system. To change your password, enter the old password
and then enter a new password twice to confirm that you have typed it correctly.
Manage Certificates
You can request or assign a logon certificate that enables you to log on to the system without entering your user ID
and password. The logon certificate is saved to your user account on your local computer. Therefore, you can only
use the certificate when you are logged on to your local computer. You can also create a certificate on each computer
on which you need to access your solution. If you need to work in multiple systems, you can assign the certificate to
Onscreen Help
By default, you are shown onscreen explanatory texts to assist you in using the system. Onscreen explanatory texts
consist of text boxes that are shown at the top of a screen or screen section, and short help texts that are displayed
when you move the cursor over a field that is underlined.
By deselecting the Display Additional Onscreen Explanatory Texts checkbox you can hide these texts.
In addition, you can activate country-specific help and learning content. This means that the standard help and
learning content will be supplemented with additional information specific to the country in which you are located.
To activate country-specific content, select a country from the list.
Accessibility
You can enable screen readers to read UI texts and mouse-over texts in all screens.
You can personalize your background image and related settings to change the look and feel of your SAP solution.
You can set an image as your personalized background image and adjust the color and transparency settings
associated to the background image.
Your changes take effect immediately and are only visible to you.
You can export your background image and related settings as a background image file. To do this, in
the My Background Image screen, click More and then Export .
You can drag and drop one or more images or background image files to an SAP screen and use one
image or file for your background image settings.
To remove your background image and related settings, in the My Background Image screen, click
More and then Reset All .
Overview
Pricing is based on price master data such as price lists and discount lists, which are used to automatically calculate
pricing within all business documents. A predefined pricing procedure is used to determine the net value the
customer has to pay for certain products to be received on a certain day at a certain place. The pricing procedure
consists of price components, such as list price, discounts, surcharges, freights, and costs. The order of these price
components is essential for the calculation of the total value.
Price Components
The solution contains a predefined set of price components, most of which you can activate through the business
configuration. Price components can be:
Automatically determined by the system and able to be overwritten by the user, for example, list price or
automatically-determined product discounts
The manual behavior is influenced by the Manual checkbox in the business configuration for pricing. If the Manual
checkbox is selected, the system does not find the price component automatically and it must be added manually
by the user.
The following sections show the set of price components that may display depending on your configuration.
You can influence the pricing in the fine-tune activity Configuration: Price Strategy.
List Price
This price component is naturally the first step of a pricing procedure, because many price components such as
discounts or surcharges depend on it. To determine the net list price, the system checks all price lists that fit the
parameters passed from the sales or service document. These parameters are customer, customer group,
distribution chain, and date.
Price lists can be customer specific, distribution chain specific, and base price lists. The price lists are maintained
as price master data, have a validity period, and need to be released before they are active.
Because the customer may have special prices, the system checks first for a customer-specific price list. If there is
no customer-specific price found, then it checks for a distribution chain specific price list. Finally, if there is no
distribution-chain-specific price, it checks for the base price list. You have to ensure that the system can find a price
for all products or services you sell in the base price list at the very least. Prices can be manually revised within a
sales or service document, allowing you to flexibly adjust your net prices.
Surcharge
Two different price components are available for surcharges. You can define surcharges as percentages or fixed
amounts according to your needs. All surcharges can be used side by side.
Rounding Difference
This is a value that has been lost or gained through rounding. This value is used only for currencies that do not have
low denomination coins such as 1c or 2c for example, Swiss francs or Australian dollars. For these currencies, the
price must be rounded to the nearest available value, such as 0c or 5c.
Total
This is calculated by adding the total net value.
Price Calculation
Pricing is centrally implemented in this solution and linked to all relevant business processes. The procedure is
predefined and you cannot modify the procedure or create a new one.
The pricing procedure controls which price components are automatically calculated for the relevant business
documents, such as sales quotes. It contains the most commonly-used price components, including product prices,
discounts, and surcharges. These various kinds of price components can be combined and control the price
calculation process.
The pricing procedure also contains the sequence in which the system takes these price components into account
during pricing. It calculates the net prices. The pricing procedure also determines:
Which subtotals will be considered during pricing
To what extent pricing can be processed manually
Which method the system uses to calculate percentage discounts and surcharges
Which requirements for a particular price component must be fulfilled before the system takes the element
into account.
Scales
You can define scales for prices which depend on different quantities. The scale you use determines how values are
calculated. For example, you can use a scale to define that a single boiler costs $500, but if you buy at least 10 boilers
the price decreases to only $450 per unit.
In SAP Cloud for Customer, you can automatically determine all involved parties for business transactions and their
related documents using party roles and determination rules. This allows you to streamline account team
assignments, and ensure that business partners are correctly assigned to business objects in a way that matches
your company processes.
Business Background
Business partners is the collective term for all the companies and people you interact with in your business, and
includes accounts, contacts, partners, and employees. When you create a document, you can designate a business
partner as an involved party and assign them a role.
You can create a sales quote and add an account as the ship-to party. In this case, the account is the
business partner, and ship-to is the party role.
The ship-to account may be a subsidiary of a parent company, which is a different account. You may have
the parent company account as the bill-to party.
You can designate roles for sales quotes, leads, opportunities, service tickets, or activities. You can then
automatically determine involved parties for these business transactions and documents using determination rules
and master data.
Tasks
Prerequisites
You have already maintained relationships in the General Business Partners fine-tuning activity, and created
any custom relationships you plan to use in your involved parties determination.
For more information on this configuration activity, see the General Business Partners Configuration Guide.
You have assigned these relationships between accounts, contacts, partners, and partner contacts from the
appropriate details screen, from the Relationships tab.
Note that you can exchange the sales data dependencies only for contacts with SAP ERP and SAP
CRM.
With SAP CRM you can also exchange validities.
If you specify a Relationship Type, the relationship assignment in the account master data will
automatically determine the party role in a document.
For example, you might define a Reseller role, and the relationship could be Has a Reseller.
If you check Sales Data, you enable the system that this role can be determined by sales data, such as
Sales Organization, Distribution Channel, and Division.
Both the Party Category and Relationship Type act as filters for that role. When a user manually selects
a business partner for a party role, then the list of available business partners will be based on the party
category and/or the relationship type selected here. For example, if a user is in the details for a sales
quote and wants to change the reseller role, and the relationship has been defined to allow only sales
and service partners, then the user will only be able to choose a sales and service partners as a new
reseller.
You can not add determinations yourself, but you can enable or disable the determinations the system
proposes.
If you see more than one determination step, then the system will use the enabled steps in order.
For example, the employee responsible role for an opportunity might first determined by the step Employee
Responsible of Account Team, then the step Employee Responsible of Territory Team. Then, when an
opportunity is created, the system will first look for an employee responsible for the account for which the
opportunity was created. If there is no employee responsible for the account team, then the system will look
for an employee responsible based on the territory for which the opportunity was created. The first employee
responsible found will be designated to the employee responsible role for that opportunity.
Parties in Documents
Consistency Checks
There are several consistency checks performed when a business partner is used in a party role for a
document. Some checks will determine if you can change a party role. You may want to set a parties to read-
only to ensure consistency in your business processes. You can do this in Business Configuration.
Determination of Parties
When you first create a document such as a sales quote, initially, no parties are assigned. Once you enter an
account, other party roles, such as the employee responsible, or ship-to party, are determined automatically.
You can manually change these parties, if your system is set up to allow you to change them.
Parties are automatically redetermined when a document is changed, unless the party has been manually
changed.
Copying Parties from an Existing Document
When you create a new document based on an existing document, the parties are copied to the new document,
unless the party role is the employee responsible or the sales unit. These parties are not copied. Instead, the
system will trigger a new determination for these roles in the new document.
If you created a party role, it will also be copied to a new document, assuming that the role has also been
added to the target document. For example, if you created a role and added it to a sales quote, then created
an item from that sales quote, then you must also add the role to the items in order for the role to be copied.
Error Handling
If you find that the system is determining involved parties incorrectly, or is unable to find involved parties,
there are a few possibilities:
The party determination steps do not match your business case. You can enable and disable party
determination rules to solve this issue.
The master data required to determine parties is missing or inconsistent. Make sure you have added the
role to the correct business object and that you have maintained the responsibility and/or relationship
assignments above.
Ship-to A party to which goods or services are supplied. Account or Individual Customer
Bill-to A party that receives the bill for the goods or Account or Individual Customer
services supplied.
Sender A party from whom the message originates. Employee, Contact, Partner Contact, or
Individual Customer
Recipient (CC) A party that is to receive a copy of a message. Employee, Contact, Partner Contact, or
Individual Customer
Recipient (BCC) A party that is to receive a copy of a message Employee, Contact, Partner Contact, or
without the other recipients knowledge. Individual Customer
Service and Support Team A party that is responsible for the processing of Organizational Unit with Function 'Customer
customer complaints. Service'
Organizer A party that is responsible for the organization Employee, Contact, Partner Contact, or
of an appointment. Individual Customer
Employee Responsible A party that is responsible for something. Often, Employee or Partner Contact
this employee also has tasks to fulfill or is
responsible for updating the document. The
party can be an internal or external employee.
Activity Contact A party that has a reference to the current Contact or Partner Contact
activity.
Sales Unit An organizational unit that is responsible for the Organizational Unit with Function 'Sales'
sales and distribution of products in business
processes.
Call Participant A party that participates in real-time Employee, Contact, Partner Contact, or
communication, for example, a phone call or Individual Customer
Internet chat session.
Sales Employee A party that is included in the sales department Employee or Partner Contact
of an enterprise, or that carries out sales tasks.
The SAP solution aims to comply with the keyboard standards of your operating system. You can use the keyboard
to reach active screen elements and use the associated functionality in the solution.
To print this document, press CTRL + P .
Navigation Keys
You can use the following hot keys to navigate SAP screens:
Function Keys
You can use the following hot keys to use certain functions in the SAP solution:
For keyboard shortcuts that contain two or more keys, you press these keys simultaneously and let go of
the last key first. In the table, these keys are separated by a plus sign (+).
As an administrator, you can use the following hot keys in the administration screens of the SAP solution:
Save your data and close the screen. CTRL + W CTRL + ALT + W
7.2 Analysis
Overview
Viewing reporting with the Web Browser option allows you to execute ad hoc analyses. You can open reports from
the reports list in the Reports view and from embedded reports.
Administrators use a limited range of functions as described below to preview data sources.
Display
In the content area for the report, data is displayed in a table or chart depending on settings. You can switch the
display format of the report. You can also undo a step or revert to the last saved state of the report.
You can also sort data in ascending or descending order.
Analytical Navigation
In cells of reports displayed in table format, you can use the context menu for further navigation and analysis. Using
the context menu, you can view existing documents related to a value. When you double-click a cell, the documents
Display Display
Hide Hide
Conditions Conditions
Exceptions Exceptions
Sorting Sorting
Display Settings
By clicking Settings , you can determine how characteristics and key figures are displayed in the report along with
making settings for charts and tables.
You can determine the order in which key figures appear as columns in your report by moving them up or down in
the list accordingly.
You can also decide if you want to display technical IDs by clicking Show ID .
Toolbar Functions
Close
Closes the Web browser window.
View
Report Header
The report header is located to the right of the toolbar. By clicking the Show Report Header icon, the system displays
the access context, selection ID, and any filters set. If available, any information and warnings are also displayed.
For example, if the display currency is set using key figure settings or variables.
Video
Overview
Viewing reports with the Web Browser Quick Filter option allows you to quickly filter data that can be displayed as
a chart, table or both. You can open reports from the reports list in the Reports view and from embedded reports.
Toolbar Functions
Close
Closes the report.
View
You can save the current report view, save the report view under a different name, and manage the report
views.
Under Manage Views, you can set a report view as default, rename, or delete personal report views.
Save
You can save the displayed report view and selection as default.
Settings
Enables you to change the layout of the report and make display settings. The following options are available:
Characteristics
On the Edit tab page, you can select characteristics to be displayed in the report.
For additional information, see Characteristic Settings.
Key Figures
On the Edit tab page, you can select key figures to be displayed in the report.
For additional information, see Key Figure Settings.
Exceptions
Enables you to identify deviations from threshold values or intervals.
The values available with the characteristics are restricted to the value selections that you set using the
variables in the Selection area.
Any changes you make to the value selections for variables in the selection affect the value selections available
to be filtered for characteristic. The system resets any filter value selections you have made if you change the
values selections set in the selection and start the report again by clicking Go .
The order of characteristics in the Characteristics list box and the order as displayed in the report is set using
characteristic settings. The order of characteristics in the Characteristics list box is alphabetical, starting with
selected characteristics, and then the available characteristics.
The order of characteristics that you have selected to filter in the Quick Filter area has no effect on the order of
characteristics as displayed in the report.
Content Area
In the content area for the report, data is displayed as a table, chart, or both, depending on settings. You can switch
the display format of the report.
Analytical Navigation
In cells of reports displayed in table format, you can use the context menu for further navigation and analysis. Using
the context menu, you can view existing documents related to a value. When you click a cell, the documents and
reports to which you can navigate are displayed. For example, you can navigate to a preceding document, such as
a purchase request, an overview document that provides information about a customer, or to another report.
Video
Overview
The SAP add-in for Microsoft Excel enables you to execute ad hoc analyses, create workbooks, create plan data, and
define sales targets.
Microsoft Excel-Based Reporting
You can open reports from the workbooks and reports list in a Reports work center view by clicking
View With and choosing the Microsoft Excel option. You can also open reports directly in Microsoft Excel
by logging on the SAP system.
Administrators can create design workbooks and make them available for business users from the Business
Analytics work center.
Microsoft Excel-Based Planning
To overcome the limitations of the conventional approach of planning in spreadsheets, business planning
consists of features to enable planners to efficiently obtain and work with planning data in business
environments.
Analytic Features
To view and work with Microsoft Excel-based reports and plans, ensure that the add-in for Microsoft Excel is
installed.
Depending on your authorization, you can download the add-in from the following locations:
By clicking Download in the top right corner of the solution.
From the Self-Services Overview work center view of the Home work center under Install Additional
Software.
From the Download Center work center view of the Application and User Management work center.
The analytic features in the add-in tab enables you to save workbooks to the solution system. You can also use
available Microsoft Excel functions. Depending on your access rights, different workbooks and reports are available.
Saved workbooks are then available from different work center views. Note that the functions available to you depend
on your access rights and work center and work center view assignments; the reports you work with in a Web browser
are also available using the add-in for Microsoft Excel.
Administrators
Administrators can create and edit public workbooks as follows:
1. Open the public or personal workbook.
2. Switch to design mode by clicking Design Workbook.
If you want to view the workbook with generated test data, refresh the workbook.
3. Make any relevant changes and save.
4. Assign the workbook to the relevant work center views to make it public.
Note that if the workbook has already been assigned and is public, you do not need to assign the workbook
again.
Personal workbook A workbook that is adapted to the individual business needs of a user. A personal
workbook is only available to the user who creates it. Any change to a personal
workbook is saved back to the solution system.
Public workbook A workbook that can be consumed by all users who have the corresponding work
center views assigned. Public workbooks are read-only and can be adapted with
personalized views and selections to the business needs of the user.
Note that before a created workbook can be made public, administrators must
first save the workbook as a design workbook.
Design workbook A workbook that only includes the layout without data and is only available from
the Business Analytics work center. Since administrators in general are not allowed
to view business data, the data is deleted whenever you store a design workbook.
As soon as a design workbook is assigned to a work center view, business users
can use it as a public workbook with real data.
Insert Report
Inserts a report into the worksheet starting in the active cell.
By selecting the Paging checkbox, the system displays the first 50 rows of the report including the
column headers. Paging down shows the next 50 lines. This is useful if you want to start a report that
has large amounts of data.
By limiting the number of rows displayed, the system can display the report more quickly. You can still
filter or make value selections in order to display the data you want. Note that if you filter or make value
selections, the system displays the first page with the specified number of rows.
Copy Report
Copies the report and any report views and variable values in order to paste it in a different location.
Paste Report
Pastes the report and any report views and variable values that was last cut or copied into the active cell.
Remove Report
Removes the report and any report views and variable values in order to paste it in a different location.
Refresh Group
Refreshes the data in the report. You can also defer refreshing the report.
Refresh
Refreshes the data in the report.
Refresh Current Report
Refreshes the data in the report that is currently selected.
Refresh Worksheet When Activated
If this feature is active for a workbook, any reports on a sheet in the workbook are automatically refreshed
when the sheet is activated.
Refresh Report
You can select a report to refresh from the list.
Refresh All
Defer Refresh
Defers refreshing the report until you refresh it manually. This function is useful, for example, if you make
multiple changes to a report, such as to the layout or you add another key figure or column.
Paging
You can enter the number of rows you want to display. For example, rows 10 to 40. If you click the down arrow,
the system displays the next page with 30 rows, including the column headers.
View Group
Displays the report views that are available with a report. You can change the current report view.
In the view pane, you can save changes as a new report view. The view pane also enables you to select the
characteristics and key figures that are shown in the report.
Displaying Characteristics and Hierarchies
For characteristics and hierarchies, you can specify in which format the individual characteristic values of the
characteristic are displayed. You can display characteristics and hierarchies as name, ID, or a combination
thereof.
Sorting
You can also specify how characteristic values are sorted. You can sort characteristics displayed in rows and
columns according to the description or ID in ascending or descending order.
Results Row
Using the values from the dropdown list, you can decide how the result is to be displayed. You can decide if
results are to be displayed or if results are to be displayed when there are at least two single values.
You can also activate and deactivate conditions that are either delivered with a report or that have been defined for
the report or report view in a Web browser. For more information, see Conditions.
Selection Group
You can display the set of value selections for variables that are available with a report. You can change the current
set of value selections. In the Selection pane, you can save changes as a new set of value selections for variables.
You can also set filter values by selecting values in the report and clicking the Filter icon in the Selection group. To
remove the filter, click the corresponding icon.
Header Group
Enables you to insert a report header.
You can specify if the report name is to be displayed along with technical information about the report. The header
can be inserted either as a range of cells above the report or as a text box.
Report Group
Enables you to make further display settings.
Navigate
Enables you to navigate to another report or to an overview document.
Insert Chart
Enables you to insert a chart using Microsoft Excel functions. For information about Microsoft Excel chart
types and functions, see Microsoft Excel documentation.
Switch Display Mode of Current Report
Grid Display
Displays the report using the solution cell styles in the Microsoft Excel grid.
PivotTable Display
Enables you to display the report as a PivotTable using Microsoft Excel functions. For information about
Microsoft Excel PivotTable functions, see Microsoft Excel documentation.
Excel Table Display
Enables you to display the report as a Microsoft Excel table. Note that if you select this display mode,
the Microsoft Excel Design tab is displayed.
This display mode is useful, for example, if you want to filter or to sort data using Microsoft Excel
functions. For information, see Microsoft Excel documentation.
Settings
Freeze Panes
Uses the Microsoft Excel freeze pane function to fix the header columns and rows.
Format Report
Formats the report using the default SAP Business solution cell styles as listed under the Microsoft Excel
Home tab.
Adjust to Complete Column
Adjusts the width of columns to the width of the longest value in each column.
Adjust to Report Result
Assigning Workbooks
Administrators can assign workbooks to work center views, make them available to business users.
For more information, access the Help Center from the relevant screen.
Planning Features
The planning features of the add-in tab enables you to create and edit plan data. Cells that are enabled for input have
a white background and become yellow when you change their value. Cell that are gray are read-only.
Refresh Group
Refresh
Refreshes the data in the plan.
Depending on the planning application you are using, when you make entries in cells, the changes you make
are sent either synchronously or asynchronously.
Planning Group
Enables you to plan at different levels and adjust values accordingly.
The following example illustrates how values for sales and target planning can be distributed. Note that the
characteristics available for financial planning may differ.
You want to project revenue for your products and create a plan that contains the characteristics
Product and Customer. Each product is sold to several different customers but you only want to see
how much money you received for each product. You therefore choose a view that displays the aggregated
revenue for your products. Any changes that you make to the product revenue on this aggregated view
are distributed down to the individual customers for the relevant product.
The following figures are used to illustrate how the data is distributed.
The estimated revenue for your Product 1 is USD 1000, for Product 2 USD 2000, and for Product 3 USD 3000.
In the system, this information is distributed down to the customer level:
You then change the value for Product 1 from USD 1000 to USD 3000. The system recalculates the result
and again distributes all the values down to customer level in the same proportions:
Note that if you have a value for equal distribution on more than one level of a hierarchy, it may not appear to
be distributed equally. The system distributes the value equally on the lowest level. The remainder is then
distributed equally on the lowest level before the results are aggregated to the next highest level.
Further Notes
The functions of the add-in for Microsoft Excel are restricted or not available when using the Microsoft object linking
and embedding (OLE) feature. We therefore recommend not using this feature.