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Contents:

Organizational Management
Personnel Administration
Recruitment
Time Management
Payroll
Travel Management
CATS
ESS.
Schema & PCR
E-Recruitment

Organizational Management

Existing Organizational Units


Staff Functions for Organizational Units
Organizational Structure with Persons
Organizational Structure with Work Centers
Existing Jobs
Job Description
Complete Job Description
Periods for Unoccupied Positions
Existing Positions
Position Description
Vacant Positions
Obsolete Positions
Complete Position Description
Reporting Structure without Persons
Reporting Structure with Persons
Existing Tasks
Activity Profile of Positions
Activity Profile of Positions with Persons

1
Existing Objects
Structure Display/Maintenance

Organizational Management

Organizational Structure

2
OVERALL ORGANISATION STRUCTURE
The overall organization structure can be summarized in the figure below. The various organizational
elements are described with the code to be used in configuration alongside.

3
Enterprise Structure:

4
Define Company:

Define Company Code:

5
Define Personnel Areas:

6
Personnel Sub areas:

Employee Groups:

Employee Sub groups:

7
Assignment:

1. Assignment of Company code to Company:

2. Assignment of Personnel area to Company Code:

3. Assign employee sub group to Employee group:

8
Plan Version:

Set Active Plan Version:

Maintain Number Ranges for Organizational Objects:

9
Set up Number assignment for all plan versions:

Data Model Enhancement:


Maintain Object types:

Maintain Infotypes:

10
Maintain Sub types:

Maintain Relationships:

11
Maintain Evaluation paths:

Integration:

Set up Integration with Personnel Administration:

12
Transfer data from Personnel Administration (RHINTE00)

13
Prepare Integration with Personnel Administration.(RHINTE01)

Transfer Data to Personnel Administration (RHINTE30)

14
Check Integration Consistency (RHINTE20)

15
Personnel Administration

Maintain User Parameters:

16
Maintain Number Range Intervals for Personnel numbers:

Determine Default for Number Ranges:

17
PERSONAL DATA

In this section, the system settings are configured for all the infotypes that store personal data for the
employee.

This group includes the following infotypes:


Addresses (Infotype 0006)
Personal Data (Infotype 0002)
Family/Related Person (Infotype 0021)
Identification (Infotype 0185).

Create Forms for Address:

18
Create Names Affixes:

Maintain Titles:

19
Create Marital Status:

Family/Related Person (Infotype 0021)


Data concerning, the employees family members / other related persons stored in the Family
Members/Dependents infotype (0021).

All necessary configurations pertaining to this infotype is done under this section.

Family Members

In this step, the type of relationship between employees and their relatives are defined.

SAP R/3 Role Personal Data


Menu
Transaction Code SPRO
IMG Menu Implementation Guide for R/3 Customizing
(IMG) -> Personnel Management -> Personnel
Administration -> Personal Data -> Family ->
Define possible family members
Description and Configuration Values

The following table reproduces the initial values configured for Cairn Energy

SUBTY ZEITB OBJRQ STEXT

01 3 Father

02 3 Mother

03 3 Spouse

04 3 Son

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05 3 Daughter

06 3 Brother

07 3 Sister

Addresses (Infotype 0006)

In the Addresses infotype (0006), the address data of an employee/applicant is stored. The employees
address is used in conjunction with the employees/applicants name, taken from the Personal Data
infotype (0002), for employee lists of different kinds, for forms, or for address labels.

In this step, the system settings for the infotype Addresses (0006) is done.

The Addresses infotype is used to store an employee's/applicants address(es).

Address Types

In this step, create the address types as per requirement.

The address types are defined as subtypes of infotype 0006, Addresses.

SAP R/3 Role Personal Data


Menu
Transaction Code SPRO
IMG Menu Implementation Guide for R/3 Customizing
(IMG) -> Personnel Management -> Personnel
Administration -> Personal Data -> Addresses -
> Create address types
Description and Configuration Values

The following table reproduces the initial values configured for Cairn Energy

SUBTY STEXT ZEITB

1 Permanent Address 1

2 Temporary residence 3

3 Home address 2

4 Emergency address 2

5 Mailing address 2

6 Nursing address 2

7 Address provided during Separation. 2

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8 Present Address 2

Identification (Infotype 0185)


This infotype is used to store personal identification details of an employee.

In this section, settings which affect the infotype Identification (0185) need to be maintained.

SAP R/3 Role Personal Data


Menu
Transaction Code SPRO
IMG Menu Implementation Guide for R/3 Customizing
(IMG) -> Personnel Management -> Personnel
Administration -> Personal Data ->
Identification -> Maintain types of
identification

22
Contractual and Corporate Agreements
Contract Elements (Infotype 0016)
In the Contract Elements infotype (0016), data related to the employees employment contract is stored.

Contractual Regulations
With the Contract type field, you can subdivide contracts of employment in accordance with the planned
duration of the work relationship and the employees legal status.

You can or must also record the following information here:

For temporary work relationships, you must enter the contracts expiry date
(valid until).
Contract Types

In this step, contract categories are configured.

SAP R/3 Role Personal Data


Menu
Transaction Code SPRO
IMG Menu Implementation Guide for R/3 Customizing
(IMG) -> Personnel Management -> Personnel
Administration -> Contractual and Corporate
Agreements -> Contract Elements -> Define
contract types

23
Determine default Contract elements:

Evaluation Basis
Monitoring of Task (Infotype 0019)

The infotype monitoring of dates (0019) is provided so that HR personnel can monitor certain dates. In
this infotype, all the dates that affect an employee and dates which the personnel administrators should
be reminded of by the system, are stored.

Task type

In this step, task types with standard lead times and standard follow-up times as well as indicators for
additional tests are defined.

SAP R/3 Role Personal Data


Menu
Transaction Code SPRO
IMG Menu Implementation Guide for R/3 Customizing
(IMG) -> Personnel Management -> Personnel
Administration -> Evaluation Basis ->
Monitoring of Tasks -> Determine Task Type

24
Description and Configuration Values

The following table reproduces the initial values configured for Cairn Energy

Date Specifications:

25
Calculation of Employment Period:

Define Conversion Rules:

26
Employee Qualifications
This group includes the following infotypes:
 Education (Infotype 0022)
 Other/Previous Employers (Infotype 0023)

Education (Infotype 0022)

All data pertaining to employees/ applicants education qualifications is stored in the Education infotype
(0022).

The standard system contains different educational establishment types as subtypes: If you want to store
information about the complete education and training history of an employee/applicant, you have to
create as many data records as necessary for the respective subtypes of this infotype. Enter the
respective dates of the training period as the validity period.

You can enter the following data for each educational establishment type:

Education/training or occupation the employee/applicant has acquired.


Education and training category.
Institute/Place (e.g. University for applied science).
Country Key, i.e. the country in which the education/training institution is
based.
Certificate.
Duration of course.
Final mark.
Branch of study.

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SAP R/3 Role Menu Personal Data

Transaction Code SPRO


IMG Menu Implementation Guide for R/3 Customizing (IMG)
-> Personnel Management -> Personnel
Administration -> Employee Qualifications ->
Education and Training -> Create education
establishment types
Description and Configuration Values

The following table reproduces the initial values configured for Cairn Energy

Nature Educ. est. text

01 Certificate Course

02 Diploma

03 Doctorate

04 Graduate

05 Master Diploma (2yea

06 Post Graduate

07 Post Graduate Diplom

08 Professional

09 Under Graduate

10 Vocational

SAP R/3 Role Personal Data


Menu
Transaction Code SPRO
IMG Menu Implementation Guide for R/3 Customizing
(IMG) -> Personnel Management -> Personnel
Administration -> Employee Qualifications ->
Education and Training -> Define
Education/Training

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Other and previous employers:

Other/Previous Employers (Infotype 0023)

In the Other/Previous Employers infotype (0023), information on other work contracts of an employee or
applicant is stored.

If more than one of an employees or applicants employers need to be enter, create many data records
within this infotype, each with their respective validity period.

Specify the employers name and the country it is based in for each employer. Following details can be
also stored:

City in which the company is based.


Industry in which the company is active.
Job that the employee or applicant carried out or carries out.
Work contract with other employer.

In this section, the necessary settings for infotype Previous Employment (0023) are done.

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SAP R/3 Role Personal Data
Menu
Transaction Code SPRO
IMG Menu Implementation Guide for R/3 Customizing
(IMG) -> Personnel Management -> Personnel
Administration -> Employee Qualifications ->
Other/Previous Employers -> Create
employer's industry sector
Description and Configuration Values

The following table reproduces the initial values configured for Cairn Energy

Indus. Description

0001 Oil & Gas Ind.

0002 Consulting

0003 Consumer

0004 Hi-Tech

0005 Insurance

0006 ITES

0007 Oil & Gas - Downstream

0008 Oil & Gas - Upstream

0009 Telecom

0010 Manufacturing

0011 Pharmaceutical

0012 Others

0013 NGO

0014 Hotels

0015 FMCG

0017 Service Industry

0018 Others

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SAP R/3 Role Personal Data
Menu
Transaction Code SPRO
IMG Menu Implementation Guide for R/3 Customizing
(IMG) -> Personnel Management -> Personnel
Administration -> Employee Qualifications ->
Other/Previous Employers -> Create activities
in employment
Description and Configuration Values

The following table reproduces the initial values configured for Cairn Energy

Job Text

00000001 Geologist

00000002 Site Engg.

00000003 Surveyor

Communication: infotyoe:0105.

Communication
Communication (Infotype 0105)
An employee communication ID is stored in the Communication infotype (0105).

An employees communication ID is valid for a certain type of communication (such as ERP system,
Internet).

In this chapter, all necessary customizing is prepared for this infotype.

SAP R/3 Role Personal Data


Menu
Transaction Code SPRO
IMG Menu Implementation Guide for R/3 Customizing
(IMG) -> Personnel Management -> Personnel
Administration -> Communication -> Create
communication types

31
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Customizing procedures
In this chapter, system will be set up so that a large part of the work processes used in the enterprise are
reflected in the HR System.

For example, we can determine which infotypes are to be proposed as defaults when a person is hired or
if an employee's organizational assignment changes.

In the HR System, hiring is considered to be a personnel action; one can define and describe personnel
actions as per requirement of an organization.

One can set up own menus as per requirement.

One can initiate actions so that they depend on the existence of certain infotypes and/or their contents.

Actions

In this chapter, personnel actions together with the possible reasons are defined and the work contents
and the choice of actions for the administrator.

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Define info groups

SAP R/3 Role Personal Data


Menu
Transaction Code SPRO
IMG Menu Implementation Guide for R/3 Customizing (IMG)
-> Personnel Management -> Personnel
Administration -> Customizing Procedures ->
Actions -> Define infogroups
Description and Configuration Values

The following table reproduces the initial values configured for Cairn Energy

Info group 01 Hiring

User Infogrmod ITyp STy


group . No Op. e SC . Infotype text

99 00 INS 0001 Organizational Assignment

99 01 INS 0002 Personal Data

99 03 INS 0006 8 Addresses

99 04 INS 0006 1 Addresses

99 05 INS 0007 Planned Working Time

99 06 INS 0008 Basic Pay

99 07 INS 0009 Bank Details

99 09 INS 0021 Family Member/Dependents

99 10 INS 0021 Family Member/Dependents

99 11 INS 0021 Family Member/Dependents

99 12 INS 0021 Family Member/Dependents

99 13 INS 0021 Family Member/Dependents

Info group AA Confirmation

User Infogrmod. No Op. IType SC STy. Infotype text


group

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Info group AB Promotion

User Infogrmod. No Op. IType SC STy. Infotype text


group

Organizational
99 01 COP 0001 Assignment

Basic Pay

99 02 COP 0008

Infogroup AC Transfer

User
group Infogrmod. No Op. IType SC STy. Infotype text

Organizational
99 01 COP 0001 Assignment

Basic Pay

99 02 COP 0008

Infogroup AD Re-designation

User
group Infogrmod. No Op. IType SC STy. Infotype text

Organizational
99 00 COP 0001 Assignment

Mid Year Salary


Infogroup AE Review

User
group Infogrmod. No Op. IType SC STy. Infotype text

Basic Pay

99 00 COP 0008

Infogroup AF Secondment

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User
group Infogrmod. No Op. IType SC STy. Infotype text

Basic Pay

99 03 COP 0008

Planned Working
99 04 COP 0007 Time

External
Organizational
99 05 COP 0395 Assignment

Expatriation

99 06 COP 0396

Infogroup AG Repatriation

User
group Infogrmod. No Op. IType SC STy. Infotype text

External
Organizational
99 01 COP 0395 Assignment

99 03 COP 0008 Basic Pay

Infogroup AH Repatriation

User
group Infogrmod. No Op. IType SC STy. Infotype text

Organizational
99 01 COP 0001 Assignment

Monitoring of
99 02 COP 0019 Tasks

Going to be
Infogroup AI Separated

User
group Infogrmod. No Op. IType SC STy. Infotype text

99 00 COP 0001
Organizational

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Assignment

Temporary
Infogroup AJ Assignment

User
group Infogrmod. No Op. IType SC STy. Infotype text

99 03 COP 0008 Basic Pay

Planned Working
99 04 COP 0007 Time

External
Organizational
99 05 COP 0395 Assignment

promotion &
Infogroup AK Transfer

User
group Infogrmod. No Op. IType SC STy. Infotype text

Organizational
99 01 COP 0001 Assignment

99 02 COP 0008 Basic Pay

Transfer & Re-


Infogroup AL designation

User
group Infogrmod. No Op. IType SC STy. Infotype text

Organizational
99 01 COP 0001 Assignment

99 02 COP 0008 Basic Pay

Infogroup AM Relocation

User
group Infogrmod. No Op. IType SC STy. Infotype text

Organizational
99 01 COP 0001 Assignment

37
99 02 COP 0008 Basic Pay

Temp
Assignment to
Infogroup AN Secondment

User
group Infogrmod. No Op. IType SC STy. Infotype text

99 03 COP 0008 Basic Pay

Planned Working
99 04 COP 0007 Time

External
Organizational
99 05 COP 0395 Assignment

Infogroup 84 Separation

User
group Infogrmod. No Op. IType SC STy. Infotype text

Organizational
99 02 COP 0001 Assignment

99 09 LIS9 0185 Personal IDs

99 10 LIS9 0185 Personal IDs

99 11 LIS9 0008 Basic Pay

Create customer-specific status

SAP R/3 Role Menu Personal Data


Transaction Code SPRO
IMG Menu Implementation Guide for R/3 Customizing (IMG) -
> Personnel Management -> Personnel
Administration -> Customizing Procedures ->
Actions -> Create customer-specific status
Description and Configuration Values

The following table reproduces the initial values configured for Cairn Energy

Stat. Name

38
1 On Probation

2 Confirmed

On Temp. Assignment /
3 Secondment

4 Inactive Employee

Set up personnel actions

SAP R/3 Role Personal Data


Menu
Transaction Code SPRO
IMG Menu Implementation Guide for R/3 Customizing
(IMG) -> Personnel Management -> Personnel
Administration -> Customizing Procedures ->
Actions -> Set up personnel actions
Description and Configuration Values

The following table reproduces the initial values configured for Cairn Energy

Name of action Cust. Empl. Spe. Cntry


Act. type FC Stat. Stat. Stat. Check IG Dte U0000 U0302 Reass

01 Hiring 1 1 3 10 X X

20 Separation 0 0 0 84 1 X X

62 Hire applicant 7 1 3 1 48 X X

AA Confirmation 0 2 3 AA X X

AB Promotion 0 2 3 AB X X

AC Transfer 0 2 3 AC X X

AD Re-designation 0 2 3 AD X X

Mid Year Salary


AE Review 0 2 3 AE X X

AF Secondment 0 3 3 AF X X

AG Repatriation 0 2 3 AG X X

Probation
AH extension 0 1 3 AH X X

Going to be
AI Separated 0 1 3 AI X X

39
AJ Temp. Assignment 0 3 3 AJ X X

Promotion &
AK Transfer 0 2 3 AK X X

Transfer & Re-


AL designation 0 2 3 AL X X

AM Relocation 0 2 3 AM X X

Temp Assign conv


AN to Secondment 0 3 3 AN X X

Create reasons for personnel actions

SAP R/3 Role Personal Data


Menu
Transaction Code SPRO
IMG Menu Implementation Guide for R/3 Customizing (IMG)
-> Personnel Management -> Personnel
Administration -> Customizing Procedures ->
Actions -> Create reasons for personnel actions
Description and Configuration Values

The following table reproduces the initial values configured for Cairn Energy

Act. Name of action type ActR Name of reason for action

01 Hiring

20 Separation

20 Separation 01 Retirement

20 Separation 02 Resignation

20 Separation 04 Termination

20 Separation 09 Death of employee

62 Hire applicant

AA Confirmation

AB Promotion

AC Transfer

AC Transfer 01 Vacancy

AC Transfer 02 Career progression

40
AC Transfer 03 Personal reason

AD Re-designation Better Reflection Of Role

AD Re-designation 01 Change in Job /Role

AD Re-designation 02 Change in titling Protocol

AE Mid Year Salary Review

AE Mid Year Salary Review 01 Internal Parity

AE Mid Year Salary Review 02 Market Correction

AF Secondment

AG Repatriation

AH Probation extension Unsatisfactory Performance

AI Going to be Separated

AI Going to be Separated 01 Retirement

AI Going to be Separated 02 Resignation

AJ Temp. Assignment

Temp Assign conv to


AN Secondment 01

Change action menu

SAP R/3 Role Personal Data


Menu
Transaction Code SPRO
IMG Menu Implementation Guide for R/3 Customizing (IMG)
-> Personnel Management -> Personnel
Administration -> Customizing Procedures ->
Actions -> Change action menu
Description and Configuration Values

The following table reproduces the initial values configured for Cairn Energy

Menu 01 Actions

User
group No Action Name of Action type

99 01 01 Hiring

41
99 02 AA Confirmation

99 03 AB Promotion

99 04 AC Transfer

99 05 AD Re-designation

99 06 AE Mid Year Salary Review

99 07 AF Secondment

99 08 AG Repatriation

99 09 20 Separation

99 10 62 Hire applicant

99 11 AH Probation extension

99 12 AI Going to be Separated

99 13 AJ Temp. Assignment

99 14 AK Promotion & Transfer

99 15 AL Transfer & Re-designation

99 16 AM Relocation

Temp Assign conv to


99 17 AN Secondment

Dynamic Actions

Configuration is done to control the initiation of actions when maintaining an infotype record.

This can be the maintenance of an additional infotype record or performing a routine.

For each action, it can be determined whether it is always carried out when changes made an infotype or
a subtype or whether it is only carried out if changes made to certain fields.

Settings can be made to specify whether the action is to be carried out for "Change", "Create" and/or
"Delete" record.

We can also specify default values for a record that is to be created.

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SAP R/3 Role Personal Data
Menu
Transaction Code SPRO
IMG Menu Implementation Guide for R/3 Customizing (IMG)
-> Personnel Management -> Personnel
Administration -> Customizing Procedures ->
Dynamic Actions
Description and Configuration Values

The following table reproduces the initial values configured for Cairn Energy

IType STy. Field FC No. S Variable function part

0000 04 227 *** CALL ROUTINE FOR LETTER*

0000 04 228 P *P0000-MASSN='AD'

0000 04 229 P *T001P-MOLGA='40'

*SUB_REDESIGNATION

0000 04 230 F (ZHRG_INC_DYNAMICACTION)

0000 04 231 P P0000-MASSN='AH'

0000 04 232 P T001P-MOLGA='40'

SUB_PROBATION_EXT

0000 04 233 F (ZHRG_INC_DYNAMICACTION)

0000 04 234 P P0000-MASSN='AA'

0000 04 235 P T001P-MOLGA='40'

SUB_CONFIRMATION

0000 04 236 F (ZHRG_INC_DYNAMICACTION)

0000 04 237 P *P0000-MASSN='AC'

0000 04 238 P *T001P-MOLGA='40'

*SUB_TRANSFER

0000 04 239 F (ZHRG_INC_DYNAMICACTION)

0000 04 240 P P0000-MASSN='20'

0000 04 241 P T001P-MOLGA='40'

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0000 04 242 F SUB_SERVICE_LETTER(ZHRG_INC_DYNAMICACTION)

0000 04 243 P P0000-MASSN='AI'

0000 04 244 P P0000-MASSG='01'

0000 04 245 F SUB_RETIREMENT_LETTER(ZHRG_INC_DYNAMICACTION)

0000 04 246 P P0000-MASSN='AI'

0000 04 247 P P0000-MASSG='02'

0000 04 248 F SUB_ACCEPT_RESIGNATION(ZHRG_INC_DYNAMICACTION)

0000 04 249 P P0000-MASSN='20'

0000 04 250 P P0000-MASSG='02'

0000 04 251 F SUB_RELIEVING_ORDER(ZHRG_INC_DYNAMICACTION)

0000 04 252 P P0000-MASSN='AI'

0000 04 253 P T001P-MOLGA='40'

0000 04 254 M S0001

0001 04 228 P P0000-MASSN='AD'

0001 04 229 P T001P-MOLGA='40'

0001 04 230 F SUB_REDESIGNATION(ZHRG_INC_DYNAMICACTION)

0001 04 237 * P0000-MASSN='AC'

0001 04 238 * T001P-MOLGA='40'

0001 04 239 * SUB_TRANSFER(ZHRG_INC_DYNAMICACTION)

0001 04 249 * P0000-MASSN='AC'

0001 04 253 * SUB_TRANSFER_MAIL_NOTIFICATION(ZHRG_INC_DYNAMICACTION)

0008 04 237 P T001P-MOLGA='40'

0008 04 238 P PSPAR-MASSN='AC'

0008 04 239 F SUB_TRANSFER(ZHRG_INC_DYNAMICACTION)

0008 04 241 P T001P-MOLGA='40'

0008 04 249 P P0000-MASSN='AC'

0008 04 250 F SUB_TRANSFER_MAIL_NOTIFICATION(ZHRG_INC_DYNAMICACTION)

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0008 04 253 P T001P-MOLGA='40'

0008 04 254 P PSPAR-MASSN='AB'

0008 04 255 F SUB_PROMOTION_LETTER(ZHRG_INC_DYNAMICACTION)

0008 04 259 P T001P-MOLGA='40'

0008 04 260 P PSPAR-MASSN='AE'

0008 04 261 F SUB_REVISED_SALARY_LETTER(ZHRG_INC_DYNAMICACTION)

0395 04 001 P T001P-MOLGA='40'

0395 04 002 P PSPAR-MASSN='AF'

0395 04 003 F SUB_SECONDMENT_LETTER(ZHRG_INC_DYNAMICACTION)

0395 04 004 P T001P-MOLGA='40'

0395 04 005 P PSPAR-MASSN='AJ'

0395 04 006 F SUB_ASSIGNMENT_LETTER(ZHRG_INC_DYNAMICACTION)

RECRUITMENT

The ability to meet personnel requirements is key for enterprises. The success of an
enterprise depends on such factors as the quality and availability of personnel. It is
particularly important for the development and success of expanding enterprises
that they have quick access to adequate personnel.
This component has all the functions needed for working through the entire
recruitment procedure, from creating applicant data to filling vacant positions.
The Recruitment component contains an entire range of powerful, flexible functions
that can be used to implement an effective and largely automated recruitment
strategy.
The Recruitment component can be used to recruit human resources according to
requirements, at any time. Applicants data can be stored that have not deemed
suitable for a particular vacancy in the Applicant Pool, where they can be
considered for other or future vacancies.
This component enables to define a recruitment procedure that suits the needs of
enterprise. Tasks can be distributed and responsibilities can be fixed to different
people, involved in the recruitment process. Recruitment supports in dividing and
assigning administrative and decision-making task areas. Many tasks can be
processed via mass processing.
The Recruitment component provides dynamic actions to enable to automate many
processes. For example, when initial data for applicant is entered, the system
creates a confirmation of receipt in the form of an applicant activity and a letter
confirming receipt of application. This reduces the administrative tasks required of
the HR department for applicant correspondence.

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Workforce Requirements and Advertising
The Recruitment component enables to document workforce requirements and the way it is
been advertised in the SAP system.
A company's workforce requirements are represented in the Workforce. Requirements and
Advertising component by means of vacancies. A vacancy is a description of a position that
must be staffed, either completely or partially. The recruitment process is triggered by the
creation of a vacancy. The recruitment procedure is initiated by the creation of a vacancy, and
its purpose is to fill vacancies. Vacancies are published in advertisements.
If a candidate applies for a job in response to an advertisement, he or she must be assigned to
this advertisement during the initial entry of basic data phase. By assigning an applicant to an
advertisement here, the system can propose a likely vacancy assignment for the applicant. This
proposed vacancy assignment can be overwritten if unsuitable. Assignment of an unsolicited
applicant to a vacancy depends solely on the decisions of the personnel officer or line manager
responsible. For this reason, default values cannot be proposed here.

If the candidate has applied in response to an advertisement, he / she must be assigned to a


recruitment instrument and a medium using the advertisement. This assignment means that you
can analyze the effectiveness of the recruitment instruments and media used by company.

In this section, all the necessary system settings are done for the administration of workforce
requirements and advertising.

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Create media

In this step we create the media used by company.

The medium serves two purposes in Recruitment:

It is used to classify all recruitment instruments.

For example, the recruitment instruments "Washington Post" and "New York Times" are
classified under the medium "Press".

The applicant class is an attribute of the medium and indicates whether a medium is used to
attract internal or external applicants.

SAP R/3 Role Personal Data


Menu
Transaction SPRO
Code
IMG Menu Implementation Guide for R/3 Customizing
(IMG) -> Personnel Management ->
Recruitment -> Workforce Requirement and
Advertisement -> Create Media
Description and Configuration Values

The following table reproduces the initial values configured for Cairn Energy

Medium Name of medium ApCl Applicant class text

01 Press AP External applicant

02 Employment office AP External applicant

03 Exec.search agency AP External applicant

04 Posters P Internal applicant

05 Mail P Internal applicant

06 Internal press P Internal applicant

10 University AP External applicant

11 Trade fairs AP External applicant

12 Headhunter AP External applicant

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15 Internet AP External applicant

Create recruitment instruments

In this step, the recruitment instruments, which company uses, are being
configured.
Every job advertisement is published in a recruitment instrument.
Recruitment instruments are classified according to the media used.
We can store a contact name and address key for each recruitment
instrument. The address key can be used to store the address (of a contact)
for a recruitment instrument in step "Create addresses for recruitment
instruments".
SAP R/3 Role Personal Data
Menu
Transaction SPRO
Code
IMG Menu Implementation Guide for R/3 Customizing
(IMG) -> Personnel Management ->
Recruitment -> Workforce Requirement
and Advertisement -> Create recruitment
instrument
Description and Configuration Values

The following table reproduces the initial values configured for Cairn Energy

Name of
Instrum. Instrument Medium medium Address Contact

00000001 Times of India 01 Press

00000002 Indian Express 01 Press

00000003 Monster.com 15 Internet

00000004 Cairn Portal 15 Internet

00000005 Internal magazine 06 Internal press

00000006 Outlook email 05 Mail

00000007 Anna University 10 University

00000008 Naukri.com 15 Internet

00000009 Hindu 01 Press

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00000010 Economic Times 01 Press

Applicant Administration
This component is used to coordinate and monitor all the steps involved in applicant
administration. The two-tiered data entry concept provides a fast and easy way to enter and
structure unsolicited applications, and applications in response to a specific advertisement.

Create Personnel Officer

In this step we create company's personnel officers.


Personnel officers process the applications assigned to them according to
their authorization from the Personnel Department.
Personnel officers for Recruitment must be created as part of administrator
group APPL. We can use an ID of our choice for the personnel officer.
SAP R/3 Role Personal Data
Menu
Transaction SPRO
Code
IMG Menu Implementation Guide for R/3 Customizing
(IMG) -> Personnel Management ->
Recruitment -> Applicant Administration ->
Create Personnel Officer
Description and Configuration Values

The following table reproduces the initial values configured for Cairn Energy:

Administrator
Grp Ad. name Title Tel.no. SAP Name

APPL NID Nidhi Ms

APPL NIR Nirmal Mr

APPL PRV Pravin Mr

APPL PUR Purnima Ms

APPL PUS Pushpendra Mr

APPL SHB Shoba Ms

APPL STU Stuti Ms

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APPL SUN Sunayna Ms

Applicant Structure
When their data is first entered in the system, applicants are structured according to the
following criteria:

Internal or external applicants.


Unsolicited applicants / Applicants who applied in response to an advertisement.
Applicant Groups.
Applicant range.
Internal applicants are those employed by the company on the date that the job application is
received. External applicants are those not employed by the company on this date. This latter
grouping can therefore also include former employees of the company.

The procedure for entering data is different for internal and external applicants. We have to
manually enter all required data on external applicants. When dealing with internal applicants,
however, we can import data such as name and address simply by specifying the candidate's
personnel number. We can overwrite this data, if necessary.

Both internal and external applicants can submit unsolicited applications, or apply in response to
an advertisement. We need to assign applicants who file an unsolicited application to an
unsolicited application group during initial data entry. An unsolicited application group is a user-
definable criterion for use in structuring unsolicited applications.

An applicant group is used to group together applicants on the basis of the type of work
relationship for which they have applied (for example, employees with a permanent contract,
employees with a temporary contract, freelance workers, and so on). The applicant class is a
characteristic of the applicant group. The applicant class indicates whether the applicant is
internal (applicant class P) or external (applicant class AP).

The applicant range is another user-definable criterion used for classifying applicants. Generally
speaking, it classifies applicants on the basis of either hierarchical or functional criteria.
Classifying the applicants hierarchically involves dividing them into groups, such as executive
employees, salaried employees, skilled workers, and so on. Functional classification involves
dividing them according to areas of employment, such as executive board, administration
department, production, and so on.

Applicant Group

50
SAP R/3 Role Personal Data
Menu
Transaction SPRO
Code
IMG Menu Implementation Guide for R/3 Customizing
(IMG) -> Personnel Management ->
Recruitment -> Applicant Administration ->
Applicant Structure -> Create Applicant
Group

Description and Configuration Values

The following table reproduces the initial values configured for Cairn Energy

Applicant Class
AG App.group ApCl Text

External
1 Nationals AP applicant

External
2 Expatriates AP applicant

Applicant Range

SAP R/3 Role Personal Data


Menu
Transaction SPRO
Code
IMG Menu Implementation Guide for R/3 Customizing
(IMG) -> Personnel Management ->
Recruitment -> Applicant Administration ->
Applicant Structure -> Create Applicant
Range
Description and Configuration Values

The following table reproduces the initial values configured for Cairn Energy:

AR Applicant range

01 Employee

02 Consultants

51
03 Third Party Consult

Unsolicited application groups

SAP R/3 Role Personal Data


Menu
Transaction SPRO
Code
IMG Menu Implementation Guide for R/3 Customizing
(IMG) -> Personnel Management ->
Recruitment -> Applicant Administration ->
Applicant Structure -> Create unsolicited
application groups
Description and Configuration Values

The following table reproduces the initial values configured for Cairn Energy

UAGp Unsol.app.group

001 Bihar Asset

002 Business Development

003 CEO's Office

004 Communications

005 COO's Office

006 Design Office

007 Drilling

008 Exploration

009 Finance

010 HR & Admin

011 HSE,CSR & LAND Acq.

012 IT&C and IM

013 Legal

014 Petroleum Engg

015 Procurement

52
016 Production

017 Production -RV & CB

Applicant Selection
Applicant Activities

In the Recruitment component, applicant activities are used to enter, log, and plan all the tasks
performed for an applicant during the selection procedure. Applicant activities are administrative
stages through which an applicant passes during the course of the application procedure.

The following characteristics are among those used to identify an applicant activity:

Activity type

The activity type denotes the activity that is to be carried out for an applicant (e.g. Mail
confirmation of receipt, Mail invitation to interview, Appointment for interview).

Activity status

The activity status indicates whether the activity has already been performed for an
applicant (completed) or is still to be performed (planned).

Performance date

For planned activities, the performance date indicates the date by or on which the
activity is to be carried out; for completed activities it indicates the date on which they
were actually carried out.

Person responsible for activity

This employee is responsible for ensuring that the activity is carried out on or by the
deadline specified, and may be responsible for carrying it out him/herself.

Applicant Activity types

53
SAP R/3 Role Personal Data
Menu
Transaction SPRO
Code
IMG Menu Implementation Guide for R/3 Customizing (IMG) ->
Personnel Management -> Recruitment -> Applicant
Selection -> Applicant Activities -> Applicant Activity
Types -> Create applicant activity types

Description and Configuration Values

The following table reproduces the initial values configured for Cairn Energy

System
Ac Activ. sh.text Act.type long text Fnction System Function Text

Mail confirmation of
001 Receipt receipt P Applicant correspondence

002 Transfer file Transfer applicant file

003 File returned File returned

004 Video interview Video Conference P Applicant correspondence

005 Telecon-Intrvue Phone based P Applicant correspondence

006 Face-Face-Intrw Face to face P Applicant correspondence

007 Test invitation Mail invitation to test P Applicant correspondence

008 Test date Date of applicant test

009 Appraisal Hand in appraisal

010 Mail contract Mail contract P Applicant correspondence

011 Rejection Mail rejection letter P Applicant correspondence

Travel expense
012 Travel expenses accounting

013 Approve hiring Approve hiring

014 Hiring date Hiring date

015 Transfer data D Transfer data to employee


Transfer applicant

54
data

016 Interim reply Mail interim reply P Applicant correspondence

017 Hire applicant Hire applicant

018 Medical exam. Medical examination

Contract returned by
019 Contr.returned applicant

020 Reject appl. Reject applicant

021 Offer contract Mail offer of contract P Applicant correspondence

022 On hold Put applicant on hold P Applicant correspondence

023 Work contract Send work contract

090 Telephonic Int. Telephonic Interview P Applicant correspondence

091 Face-face Int. Face-to-face Interview P Applicant correspondence

________________________

Default Values

Feature : PACPA

PACPA Parameter Settings for Follow-up Actions

Object

Feature

Task

This feature defines how the parameters are to be set for actions proposed as follow-up actions.
Follow-up actions are defined using feature PACPP.

Use

In transaction PB60 using "Foll.actions" function key.

Procedure

The return matrix of the feature has the following structure: XXXXX

ZZZZZ.

XXXXX: Field name for an action (APLACTI4)

55
o PLDAT Performance date (mandatory field).

o PLTIM Performance time.

o RECTK Indicator as to whether 'planned' actions are to be carried

out using recurring tasks.

o IDTXT Text number for standard text.

o PERNR Pers.no. of person responsible for action.

ZZZZZ: Value entered in field, 20 characters long.

o PLDAT ZZZZZ = nn Number of days, added to date of previous

action to obtain performance date. If this date is already

past, the system proposes the current date as a default.

o RECTK ZZZZZ = X Planned action is carried out using recurring

tasks.

o PERNR ZZZZZ = 8-digit personnel number from the master database.

The next line in the feature is accessed by means of operation NEXTR.

The last line of an action ends with a comma (not NEXTR).

Variable
Line key F C Operations

000010 D APACT

&PACPA=IDTXT INTERVIEW_INTIMATION_LETTER,
000020 004 NEXTR A

000030 004 A &PACPA=RECTK X, NEXTR B

000040 004 B &PACPA=PLDAT 1,

&PACPA=IDTXT INTERVIEW_INTIMATION_LETTER, NEXTR


000050 005 A

000060 005 A &PACPA=RECTK X, NEXTR B

000070 005 B &PACPA=PLDAT 1,

&PACPA=IDTXT INTERVIEW_INTIMATION_LETTER, NEXTR


000080 006 A

56
000090 006 A &PACPA=RECTK X, NEXTR B

000100 006 B &PACPA=PLDAT 1,

000110 007 &PACPA=IDTXT INVITATION, NEXTR A

000120 007 A &PACPA=RECTK X, NEXTR B

000130 007 B &PACPA=PLDAT 1,

000140 008 &PACPA=PLDAT 10,

000150 010 &PACPA=IDTXT OFFER-CONTRACT, NEXTR A

000160 010 A &PACPA=RECTK X, NEXTR B

000170 010 B &PACPA=PLDAT 20,

000180 011 &PACPA=IDTXT REJECTION_LETTER, NEXTR A

000190 011 A &PACPA=RECTK X, NEXTR B

000200 011 B &PACPA=PLDAT 20,

000210 016 &PACPA=IDTXT PRELIMINARY-RECEIPT, NEXTR A

000220 016 A &PACPA=RECTK X, NEXTR B

000230 016 B &PACPA=PLDAT 2,

000240 020 &PACPA=PLDAT 2,

000250 *** &PACPA=PLDAT 2, NEXTR A

000260 *** A &PACPA=PERNR 2, NEXTR B

000270 *** B &PACPA=PERN1 3, NEXTR C

000280 *** C &PACPA=PERN2 4,

57
Time Management
The Time Management component offers the support in performing all human
resources processes involving the planning, recording, and valuation of internal and
external employees work performed and absence times.

Time Management has user-oriented interfaces that support centralized and


decentralized entry and administration of time and labor data. Data can be
processed centrally by administrators in the human resources department or else in
individual departments by time administrators such as supervisors, secretaries, and
employees themselves.

Work Schedules

i. Define Public Holiday Classes


Personal Sub Area Groupings

i. Group Personal Sub Areas for the Work Schedule


ii. Group Personal Sub Areas for the Daily Work Schedule
Daily Work Schedule

Define Break Schedule


Define Rules for variants
Define Daily work Schedule
Period Work Schedule

Define Period Work Schedules


Day Types
Define Day Types
Define Selection rules
Define Special days
Work Schedule rules and Work Schedules

 Define Employee subgroup Groupings


 Define Groupings for the Public Holiday Calendar
 Set Work Schedule Rules and Work Schedules
 Generate Work Schedules Manually
 Generate Work Schedules in Batch
Planned Working Time

 Set Default Value for the Work Schedule


 Set Which Hour Fields Are Entry Fields
 Define Working Weeks
 Set Default Value for Time Management Status
Time Data Recording and Administration

 Absences
1) Absence Catalog:
Group Personnel Sub areas for Attendances and
Absences.
Define Absence Types
Define Illness Types
Determine Entry Screens and Time Constraint Classes.

58
2) Absence Counting:
Define Counting Classes for the Period Work Schedule.
3) Rules for Absence Counting (New):
Group Employee Subgroups for Time Quotas.
Group Personnel Sub areas for Time Quotas.
Define Rules for Rounding Counted Absences.
Define Counting Rules.
Assign Counting Rules to Attendance Types.
4) Special Absence Data:

Maternity Protection
Set Eligibility for Info type
Define Absence Types
Define Types of Birth
Define Maternity Protection Periods
Define Default Absence Types
Managing Time Accounts Using Attendance/Absence

Quotas:

Setting Groupings for Time Quotas


Group Employee Subgroups for Time Quotas
Group Personnel Sub areas for Time Quotas.
Time Quota Types
Create Number Range Intervals

Define Absence Quota Types

Define Absence Quota Types and Indicate

leave.

Calculating Absence Entitlements


Automatic Accrual of Absence Quotas

Rules for Generating Absence Quotas

Setting up Methods for Quota Accrual

Quota Deduction Using Attendances / Absences.


Define Deduction Rules for Absence and

Attendance Quotas.

Assign Deduction Rules to Counting Rules.

59
60
Define Public Holidays:

61
Public Holiday Calendar
The public holiday calendar plays an important role in the Human Resources
modules. It affects the definition of the organizational structure of the enterprise
and plays a central role in the scheduling process as well in generating monthly
work schedules.
The public holiday calendar is based on an actual year and allows you to apply your working time models
to a specific time period.
It is essential to use the public holiday calendar for recording your employees attendances and
absences: the payroll program can only be run correctly if Sundays and public holidays and so on are
taken into account.
Create Public Holiday Calendar
The public holiday calendar is created on the basis of the regional and national holidays that are valid for
your personnel areas and subareas. Company-specific days off for the festivals can also be entered in
the calendar. All National and Festival Holidays for different Locations can be created in the system and
assigned to the holiday calendar.
Create Public Holiday Calendars

In this step create the public holiday calendars for locations and assign the public holidays to these
calendars.

62
SAP R/3 Role Define Public Holiday Classes
Menu
Transaction Code SPRO
IMG Menu Implementation Guide for R/3 Customizing
(IMG) -> Time Management -> Work Schedules
-> Define Public Holiday Classes
Description and Configuration Values

The following table reproduces the holiday calendars configured for various locations of Cairn Energy.

Calendar id: CB - Cairn Barmer & Jodhpur

Public Holiday Valid From Valid To

Christmas 1900 2098

Diwali 1900 2098

Gandi Jayanthi 1900 2098

Good Friday 1900 2098

Holi 1900 2098

Independance Day (India) 1900 2098

Maharana Pratap Jayanti 1900 2098

May Day 1900 2098

Ramazan 1900 2098

Republic Day (India) 1900 2098

Sri Krishna Jayanti 1900 2098

Calendar id: CC - Cairn Chennai

Public Holiday Valid From Valid To

Christmas 1900 2098

Deepavali 1900 2098

Gandi Jayanthi 1900 2098

Ganesha Chaturthi 1900 2098

Independance Day (India) 1900 2098

63
May Day 1900 2098

Ramazan 1900 2098

Republic Day (India) 1900 2098

Sri Krishna Jayanti 1900 2098

Tamil New Year 1900 2098

Ugadi Telugu New Year 1900 2098

Calendar id: CG - Cairn Gurgaon

Public Holiday Valid From Valid To

Christmas 1900 2098

Diwali 1900 2098

Diwali1 1900 2098

Gandi Jayanthi 1900 2098

Good Friday 1900 2098

Holi 1900 2098

Independance Day (India) 1900 2098

May Day 1900 2098

Ram Navami 1900 2098

Ramazan 1900 2098

Republic Day (India) 1900 2098

Sri Krishna Jayanti 1900 2098

Calendar id: CK - Cairn Kakinada

Valid
Public Holiday From Valid To

Christmas 1900 2098

Deepavali 1900 2098

Dussehra / Ayudha Puja 1900 2098

Gandi Jayanthi 1900 2098

Good Friday 1900 2098

64
Independance Day (India) 1900 2098

Makra Sankaranti 1900 2098

May Day 1900 2098

Ramazan 1900 2098

Republic Day (India) 1900 2098

Ugadi Telugu New Year 1900 2098

Calendar id: CM - Cairn Syanam

Valid
Public Holiday From Valid To

1 Ramadan 1900 2098

Deepavali 1900 2098

Dussehra / Ayudha Puja 1900 2098

Gandi Jayanthi 1900 2098

Good Friday 1900 2098

Independance Day (Indi 1900 2098

Makra Sankaranti 1900 2098

May Day 1900 2098

Ramazan 1900 2098

Republic Day (India) 1900 2098

Ugadi Telugu New Year 1900 2098

Calendar id: CP - Cairn Patna

Public Holiday Valid From Valid To

Chhath Puja 1900 2098

Christmas 1900 2098

Diwali 1900 2098

Gandi Jayanthi 1900 2098

Good Friday 1900 2098

Holi 1900 2098

65
Independance Day (In 1900 2098

May Day 1900 2098

Ramazan 1900 2098

Republic Day (India) 1900 2098

Sri Krishna Jayanti 1900 2098

Calendar id: CR - Cairn Rajahmundry

Public Holiday Valid From Valid To

Christmas 1900 2098

Deepavali 1900 2098

Dussehra / Ayudha Puja 1900 2098

Gandi Jayanthi 1900 2098

Good Friday 1900 2098

Independance Day (India) 1900 2098

Makra Sankaranti 1900 2098

May Day 1900 2098

Ramazan 1900 2098

Republic Day (India) 1900 2098

Ugadi Telugu New Year 1900 2098

Calendar id: CS - Cairn Suvali

Public Holiday Valid From Valid To

Christmas 1900 2098

Deepavali 1900 2098

Dhulati (Holi Second day) 1900 2098

Gandi Jayanthi 1900 2098

Good Friday 1900 2098

Gujarati New Year 1900 2098

Independance Day (India) 1900 2098

66
Makra Sankaranti 1900 2098

May Day 1900 2098

Ramazan 1900 2098

Republic Day (India) 1900 2098

Assign Public Holiday Calendars to Locations


The holiday calendar is assigned to a Personnel Subarea / Location. As Employees are assigned to
Personnel Sub areas/locations, all the holidays applicable for that location automatically applies to the
employee.

Any required changes to the public holiday calendar can be made at any time.

Assign Personnel Subarea to Public Holiday Calendar

In this step assign the public holiday calendars to the defined personnel subareas (locations).

SAP R/3 Role Define Public Holiday Classes


Menu
Transaction Code SPRO
IMG Menu Implementation Guide for R/3 Customizing
(IMG) -> Time Management -> Work Schedules
-> Work Schedule Rules and Work Schedules -
> Define Groupings for the Public Holiday
Calendar

Description and Configuration Values

The following table reproduces the initial values configured for Cairn Energy.

Personnel Personnel Sub Holiday Calendar


Personnel Area Personnel Area Text Sub Area Area Text ID

001 Cairn India 01 Gurgaon CG

001 Cairn India 02 S`yanam CM

001 Cairn India 03 Rajahmundry CR

001 Cairn India 04 Kakinada CK

001 Cairn India 05 Barmer CB

001 Cairn India 06 Jodhpur CB

001 Cairn India 07 Patna CP

67
001 Cairn India 08 Suvali CS

001 Cairn India 09 Chennai CC

Work Schedules
With this component, the settings required for creating work schedules for the employees in the
enterprise can be made. Work schedules are shift schedules which must be generated for all employees,
even those with a set working time (salaried employees) or flextime. A work schedule consists of several
different elements. Elements of the work schedule include daily work schedules, period work schedules,
and work schedule rules.
Work schedules can be defined with flextime models or rotating shifts for particular organizational units. It
can also set up the legislative regulations, collective agreements and internal company policies that
stipulate employee working time in the system.

Personnel Subarea Groupings


Personnel subarea groupings are used to group the employees for work schedule rules based on the
personnel subareas / locations.
Group Personnel Subareas for the Work Schedule

In this step, group the personnel areas and personnel subareas for work schedules.

SAP R/3 Role Personnel Subarea Groupings


Menu

Transaction Code SPRO


IMG Menu Implementation Guide for R/3 Customizing
(IMG) -> Time Management -> Work Schedules
-> Personnel Subarea Groupings -> Group
Personnel Subareas for the Work Schedule

Description and Configuration Values

The following table reproduces the initial values configured for Cairn Energy.

Personnel Personnel Area Personnel Sub Personnel Sub Personnel Subarea


Area Text Area Area Text Grouping

001 Cairn India 01 Gurgaon 40

001 Cairn India 02 S`yanam 40

001 Cairn India 03 Rajahmundry 40

001 Cairn India 04 Kakinada 40

001 Cairn India 05 Barmer 40

68
001 Cairn India 06 Jodhpur 40

001 Cairn India 07 Patna 40

001 Cairn India 08 Suvali 40

001 Cairn India 09 Chennai 40

Group Personnel Subareas for Daily Work Schedule

In this step, assign a personnel area grouping for daily work schedules to a personnel area grouping for
work schedules.

SAP R/3 Role Personnel Subarea Groupings


Menu

Transaction Code SPRO


IMG Menu Implementation Guide for R/3 Customizing
(IMG) -> Time Management -> Work Schedules
-> Personnel Subarea Groupings -> Group
Personnel Subareas for the Daily Work
Schedule

Description and Configuration Values

The following table reproduces the initial values configured for Cairn Energy.

PS Grouping DWS Grouping

01 01

02 02

03 03

04 04

05 05

06 06

07 07

08 08

69
Daily Work Schedules
The daily work schedule determines the structure of working times in the enterprise at the daily level. Also
actual normal working conditions can be defined and those that differ from externally or internally
determined daily working times. In this way, sets of working times can be defined for specific set of
employees.

The planned working time specified in a daily work schedule is the basis for payment calculation of actual
working times that are relevant for payroll, as well as the valuation of attendances and absences.

The daily work schedule, along with Break Schedules, comprise of the working times for a particular day.
The break rules in the work schedule for any particular working day can be defied and can be assigned to
a personnel sub area grouping for work schedules. This grouping enables to assign a break schedule to
as many of the groupings daily work schedules as we want, thereby achieving maximum flexibility in
combining all elements of the daily work schedule.

Define Break Schedules

In this step, define work break schedules for the enterprise. We can specify exactly when breaks may be
taken within the daily work schedule, and whether they are paid or unpaid.

SAP R/3 Role Menu Daily Work Schedules

Transaction Code SPRO


IMG Menu Implementation Guide for R/3 Customizing (IMG) -
> Time Management -> Work Schedules -> Daily
Work Schedules -> Define Break Schedules

Description and Configuration Values

The following table reproduces the initial values configured for Cairn Energy.

Grouping Break No Start End P Unpaid Paid After RefTim Type 1 Type 2

40 6DAY 01 12:00 13:00 1.00

40 NORM 01 12:00 13:00 1.00

Define Daily Work Schedules

In this step, daily work schedules for the enterprise are defined. By entering the planned working time, the
system calculates the planned planed hours for one day, taking the break schedule into consideration.
The daily work schedules for availability are also defined in this step.

70
SAP R/3 Role Daily Work Schedules
Menu

Transaction Code SPRO


IMG Menu Implementation Guide for R/3 Customizing
(IMG) -> Time Management -> Work Schedules -
> Daily Work Schedules -> Define Daily Work
Schedules

Description and Configuration Values

The following table reproduces the initial values configured for Cairn Energy.

71
Daily Work
Grouping Schedule Variant Daily WS Text Start Date End Date

40 12HR 12 Hrs Working 01.01.1990 31.12.9999

40 6DAY 6 day 01.01.1990 31.12.9999

40 ASFT A shift (Morng) 01.01.1990 31.12.9999

40 BSFT B shift (eving) 01.01.1990 31.12.9999

40 CSFT C shift (night) 01.01.1990 31.12.9999

40 FLEX Flextime 01.01.1900 31.12.9999

40 FREE Free 01.01.1900 31.12.9999

40 NORM Normal Working 01.01.1990 31.12.9999

Period Work Schedules


The period work schedule consists of a defined sequence of daily work schedules. It reflects a work
pattern that is repeated after a defined period of time. Period work schedules can extend over one week,
several weeks, or a period that is not divisible by seven.

Period work schedule can be created for any length of time: The period work schedule can provide the
working time model for one week, as do flextime models, or for an entire year.

Period work schedules can also be created for longer term working models, such as those that cover the
entire year. The week number distinguishes between the individual elements of a period.

Define Period Work Schedules

In this step, the period work schedules are created by specifying the sequence of daily work schedules for
a work schedule for one or more weeks.

SAP R/3 Role Period Work Schedules


Menu

Transaction Code SPRO


IMG Menu Implementation Guide for R/3 Customizing
(IMG) -> Time Management -> Work Schedules
-> Period Work Schedules -> Define Period
Work Schedules
Description and Configuration Values

The following table reproduces the initial values configured for Cairn Energy.

Grp PWS Period WS Text Week 01 02 03 04 05 06 07

40 10D4 001 NORM NORM NORM NORM NORM NORM NORM


10 Day On 4 Day

72
Off

10 Day On 4 Day
40 10D4 Off 002 NORM NORM NORM FREE FREE FREE FREE

14 Days
40 14DY Rotational 001 12HR 12HR 12HR 12HR 12HR 12HR 12HR

14 Days
40 14DY Rotational 002 12HR 12HR 12HR 12HR 12HR 12HR 12HR

14 Days
40 14DY Rotational 003 FREE FREE FREE FREE FREE FREE FREE

14 Days
40 14DY Rotational 004 FREE FREE FREE FREE FREE FREE FREE

15 Days
40 15DY Rotational 001 NORM NORM NORM NORM NORM NORM NORM

15 Days
40 15DY Rotational 002 NORM NORM NORM NORM NORM NORM NORM

15 Days
40 15DY Rotational 003 NORM FREE FREE FREE FREE FREE FREE

21 Days
40 21DY Rotational 001 12HR 12HR 12HR 12HR 12HR 12HR 12HR

21 Days
40 21DY Rotational 002 12HR 12HR 12HR 12HR 12HR 12HR 12HR

21 Days
40 21DY Rotational 003 12HR 12HR 12HR 12HR 12HR 12HR 12HR

21 Days
40 21DY Rotational 004 FREE FREE FREE FREE FREE FREE FREE

21 Days
40 21DY Rotational 005 FREE FREE FREE FREE FREE FREE FREE

21 Days
40 21DY Rotational 006 FREE FREE FREE FREE FREE FREE FREE

28 Days
40 28DY Rotational 001 12HR 12HR 12HR 12HR 12HR 12HR 12HR

28 Days
40 28DY Rotational 002 12HR 12HR 12HR 12HR 12HR 12HR 12HR

28 Days
40 28DY Rotational 003 12HR 12HR 12HR 12HR 12HR 12HR 12HR

73
28 Days
40 28DY Rotational 004 12HR 12HR 12HR 12HR 12HR 12HR 12HR

28 Days
40 28DY Rotational 005 FREE FREE FREE FREE FREE FREE FREE

28 Days
40 28DY Rotational 006 FREE FREE FREE FREE FREE FREE FREE

28 Days
40 28DY Rotational 007 FREE FREE FREE FREE FREE FREE FREE

28 Days
40 28DY Rotational 008 FREE FREE FREE FREE FREE FREE FREE

40 6DAY Six days working 001 6DAY 6DAY 6DAY 6DAY 6DAY 6DAY FREE

6/2 Days
40 6DRO Rotatioanl 001 ASFT ASFT BSFT BSFT CSFT CSFT FREE

6/2 Days
40 6DRO Rotatioanl 002 FREE *

6 Week On 1
40 6WK1 Week Off 001 NORM NORM NORM NORM NORM NORM NORM

6 Week On 1
40 6WK1 Week Off 002 NORM NORM NORM NORM NORM NORM NORM

6 Week On 1
40 6WK1 Week Off 003 NORM NORM NORM NORM NORM NORM NORM

6 Week On 1
40 6WK1 Week Off 004 NORM NORM NORM NORM NORM NORM NORM

6 Week On 1
40 6WK1 Week Off 005 NORM NORM NORM NORM NORM NORM NORM

6 Week On 1
40 6WK1 Week Off 006 NORM NORM NORM NORM NORM NORM NORM

6 Week On 1
40 6WK1 Week Off 007 FREE FREE FREE FREE FREE FREE FREE

6 Week On 2
40 6WK2 Week Off 001 NORM NORM NORM NORM NORM NORM NORM

6 Week On 2
40 6WK2 Week Off 002 NORM NORM NORM NORM NORM NORM NORM

6 Week On 2
40 6WK2 Week Off 003 NORM NORM NORM NORM NORM NORM NORM

74
6 Week On 2
40 6WK2 Week Off 004 NORM NORM NORM NORM NORM NORM NORM

6 Week On 2
40 6WK2 Week Off 005 NORM NORM NORM NORM NORM NORM NORM

6 Week On 2
40 6WK2 Week Off 006 NORM NORM NORM NORM NORM NORM NORM

6 Week On 2
40 6WK2 Week Off 007 FREE FREE FREE FREE FREE FREE FREE

6 Week On 2
40 6WK2 Week Off 008 FREE FREE FREE FREE FREE FREE FREE

8 Week On 2
40 8WK2 Week Off 001 NORM NORM NORM NORM NORM NORM NORM

8 Week On 2
40 8WK2 Week Off 002 NORM NORM NORM NORM NORM NORM NORM

8 Week On 2
40 8WK2 Week Off 003 NORM NORM NORM NORM NORM NORM NORM

8 Week On 2
40 8WK2 Week Off 004 NORM NORM NORM NORM NORM NORM NORM

8 Week On 2
40 8WK2 Week Off 005 NORM NORM NORM NORM NORM NORM NORM

8 Week On 2
40 8WK2 Week Off 006 NORM NORM NORM NORM NORM NORM NORM

8 Week On 2
40 8WK2 Week Off 007 NORM NORM NORM NORM NORM NORM NORM

8 Week On 2
40 8WK2 Week Off 008 NORM NORM NORM NORM NORM NORM NORM

8 Week On 2
40 8WK2 Week Off 009 FREE FREE FREE FREE FREE FREE FREE

8 Week On 2
40 8WK2 Week Off 010 FREE FREE FREE FREE FREE FREE FREE

40 NORM 5 Days Working 001 NORM NORM NORM NORM NORM FREE FREE

Work Schedule Rules and Work Schedules


A work schedule rule is a precise description of the work schedule that specifies the working times of a
group of employees.

75
A work schedule rule is assigned a period work schedule, which in turn is made up of daily work
schedules. Rotating shifts are set up by assigning a period work schedule to several work schedule rules.

Work schedules are not stored all at once, but stored for each month. The work schedule is created
regardless of the length of the period work schedule and is not person-specific.

Define Employee Subgroup Groupings

The employee subgroup grouping for work schedules allows us to group several employee subgroups
and base their work schedules on the same rules.

SAP R/3 Role Work Schedule Rules and Work Schedules


Menu
Transaction Code SPRO
IMG Menu Implementation Guide for R/3 Customizing
(IMG) -> Time Management -> Work Schedules
-> Work Schedule Rules and Work Schedules -
> Define Employee Subgroup Groupings

Description and Configuration Values

The following table reproduces the initial values configured for Cairn Energy.

Define Employee Subgroup Grouping

ESGrpg ES Grpg for WS

0 Applicants

1 Hourly wage earners

2 Salaried employees

3 Executive

4 Executive - PH

6 Holder

7 Non-holder

Group Employee Subgroups for Work Schedules

Emp Emp Group Emp Sub Emp Sub Group Text ES Grouping
Group Text Group

1 Nationals 01 Employee 2

76
1 Nationals 02 Direct Consultants 2

1 Nationals 03 Third Party Consultant 2

2 Expatriates 01 Employee 2

2 Expatriates 02 Direct Consultants 2

2 Expatriates 03 Third Party Consultant 2

Set Work Schedule Rules and Work Schedules

In this step, you define the work schedule rules that are assigned to employees in the Planned Working
Time infotype (0007). The work schedule rule is assigned to a period work schedule and the holiday
calendars.

SAP R/3 Role Menu Work Schedule Rules and Work Schedules
Transaction Code SPRO
IMG Menu Implementation Guide for R/3 Customizing (IMG)
-> Time Management -> Work Schedules -> Work
Schedule Rules and Work Schedules -> Set Work
Schedule Rules and Work Schedules

77
Description and Configuration Values

The following table reproduces the initial values configured for Cairn Energy.

ES ES Grpg for WS Holiday Text PS WS Start Date End Date


Grpg Calendar Groping Rule

Salaried Cairn Barmer &


2 employees CB Jodhpur 40 10D4 01.01.1990 31.12.9999

Salaried Cairn Barmer &


2 employees CB Jodhpur 40 15DY 01.01.1990 31.12.9999

Salaried Cairn Barmer &


2 employees CB Jodhpur 40 21DY 01.01.1990 31.12.9999

Salaried Cairn Barmer &


2 employees CB Jodhpur 40 28DY 01.01.1990 31.12.9999

Salaried Cairn Barmer &


2 employees CB Jodhpur 40 6WK1 01.01.1990 31.12.9999

Salaried Cairn Barmer &


2 employees CB Jodhpur 40 6WK2 01.01.1990 31.12.9999

Salaried Cairn Barmer &


2 employees CB Jodhpur 40 8WK2 01.01.1990 31.12.9999

Salaried Cairn Barmer &


2 employees CB Jodhpur 40 NORM 01.01.1990 31.12.9999

Salaried
2 employees CC Cairn Chennai 40 NORM 01.01.1990 31.12.9999

Salaried
2 employees CG Cairn Gurgaon 40 10D4 01.01.1990 31.12.9999

Salaried
2 employees CG Cairn Gurgaon 40 NORM 01.01.1990 31.12.9999

Salaried
2 employees CM Cairn Syanam 40 21DY 01.01.1990 31.12.9999

Salaried
2 employees CM Cairn Syanam 40 NORM 01.01.1990 31.12.9999

Salaried
2 employees CP Cairn Patna 40 21DY 01.01.1990 31.12.9999

Salaried
2 employees CP Cairn Patna 40 6DAY 01.01.1990 31.12.9999

78
Salaried
2 employees CP Cairn Patna 40 NORM 01.01.1990 31.12.9999

Salaried Cairn
2 employees CR Rajahmundry 40 NORM 01.01.1990 31.12.9999

Salaried
2 employees CS Cairn Suvali 40 14DY 01.01.1990 31.12.9999

Salaried
2 employees CS Cairn Suvali 40 6DAY 01.01.1990 31.12.9999

Salaried
2 employees CS Cairn Suvali 40 6DRO 01.01.1990 31.12.9999

Generate Work Schedules Manually

Work schedules can be generated in this step. The existing work schedules can also be changed or
deleted.

Create all function can be used to generate for more than a month. The function can be called via the
'Edit' menu option.

If the work schedules need to be created from January through December of a particular year, December
of the previous year and January of the following year must be included.

"Create" function can be used to generate the monthly work schedule one month at a time (with
confirmation). the "Create all" function can be used to generate the work schedule for the required period
without confirmation.

SAP R/3 Role Work Schedule Rules and Work Schedules


Menu
Transaction Code SPRO
IMG Menu Implementation Guide for R/3 Customizing
(IMG) -> Time Management -> Work Schedules
-> Work Schedule Rules and Work Schedules -
> Generate Work Schedules Manually

Planned Working Time


The Planned Working Time infotype (0007) allows us to enter a work schedule to define individual
working times for employees. It also allows store the time management status for that employee.

The time management status specifies whether an employee participates in time evaluation, and if so,
which form.

The following are possible values for the time management status:

0 No time evaluation

79
1 Time evaluation - actual times

2 Time evaluation - PDC

7 Time evaluation without payroll integration

8 External services

9 Time evaluation - planned times

Set Default Value for Time Management Status

In this step a feature is used to create a default value for the time management status in the Planned
Working Time infotype. This default value is proposed when we create an infotype record. It can be
determined on the basis of an employee's organizational assignment.

SAP R/3 Role Planned Working Time


Menu
Transaction Code SPRO
IMG Menu Implementation Guide for R/3 Customizing
(IMG) -> Time Management -> Work Schedules
-> Planned Working Time -> Set Default Value
for Time Management Status

80
Time Data Recording and Administration
The time structures in the company can be represented using working time models, the calendar, and by
maintaining the Time Management infotypes. These options allow us to enter all time data and related
information for your employees. This time data includes attendance and absence times, availability times,
and overtime, for example.

With this component, all the necessary settings can be made to allow the recording of working times for
individual employees. This includes absences such as illness, leave, substitutions, overtime, and so on.

A status for Time Management is defined which indicates whether all attendances are recorded for an
employee, or only exceptions to the work schedule.

It is also determined that how the system should react if working time data is entered which overlaps with
existing data (for example, if an illness record overlaps with a leave record).

Absence Catalog
Absences are paid or unpaid planned working times during which the employee has not worked. They
therefore represent a deviation to the employee's work schedule. Information required for defining and
recording absences can be stored in this area.
In this section, the settings required for recording and processing absences are made.
Group Personnel Subareas for Attendances and Absences

In this step, personnel areas and subareas are grouped for attendance and absence types.
For example, if the same attendance and absence types are to be assigned to personnel subareas 01
and 02, same grouping for these both personnel areas needs to be defined.

SAP R/3 Role Absence Catalog


Menu
Transaction Code SPRO
IMG Menu Implementation Guide for R/3 Customizing
(IMG) -> Time Management -> Time Data
Recording and Administration -> Absences ->
Absence Catalog -> Group Personnel Subareas
for Attendances and Absences
Description and Configuration Values

The following table reproduces the initial values configured for Cairn Energy.

Personnel text Personnel Text PS Grouping


Area Subarea

001 Cairn India 01 Gurgaon 40

001 Cairn India 02 S`yanam 40

001 Cairn India 03 Rajahmundry 40

001 Cairn India 04 Kakinada 40

81
001 Cairn India 05 Barmer 40

001 Cairn India 06 Jodhpur 40

001 Cairn India 07 Patna 40

001 Cairn India 08 Suvali 40

001 Cairn India 09 Chennai 40

Define Absence Types

In this step, absence types for different personnel subarea groupings are defined. Also the checks which
the system performs can be defined when the absence is entered.

SAP R/3 Role Absence Catalog


Menu
Transaction Code SPRO
IMG Menu Implementation Guide for R/3 Customizing
(IMG) -> Time Management -> Time Data
Recording and Administration -> Absences ->
Absence Catalog -> Define Absence Types

Description and Configuration Values

The following table reproduces the initial values configured for Cairn Energy.

Personnel Absence Absence Text Start Date End Date


Area Type

40 100 Annual Leave 01.01.1990 31.12.9999

82
40 200 Casual Leave 01.01.1900 31.12.9999

40 300 Sick leave 01.01.1900 31.12.9999

40 400 Maternity Leave-14 Weeks 01.01.1990 31.12.9999

40 500 Paternity leave 01.01.1990 31.12.9999

40 600 Compassionate leave 01.01.1990 31.12.9999

40 700 Compensatory Off 01.01.1990 31.12.9999

40 800 Half day Casual 01.01.1990 31.12.9999

40 900 Unpaid Absence 01.01.1990 31.12.9999

Determine Entry Screens and Time Constraint Classes

Use the data entry screen number for an absence to determine which screen (entry screen) is used to
enter, display and maintain a record of this particular absence type.

The time constraint class controls the system reaction if a new record in the Absences infotype (2001)
overlaps with existing time infotype records.

In the standard system, the following numbers are allocated to the screens:

1. 2000 - General absence

This screen is used for all absences which do not require special processing (such as paid leave of
absence for getting married).

2. 2001 - Quota deduction

This screen is used for entering data on leave or time in lieu of overtime.

3. 2002 - Work incapacity

83
Use this screen for all absence types where continued pay should be taken into account automatically by
the system.

4. Special screens have been developed for the following absence types:

2003 - Maternity protection, parental leave

2004 - Military and non-military service

2005 - Work incapacity (Netherlands)

SAP R/3 Role Absence Catalog


Menu
Transaction Code SPRO
IMG Menu Implementation Guide for R/3 Customizing
(IMG) -> Time Management -> Time Data
Recording and Administration -> Absences ->
Absence Catalog -> Determine Entry Screens
and Time Constraint Classes
Description and Configuration Values

The following table reproduces the initial values configured for Cairn Energy.

Personnel Absence Absence Text Start Date End Date


Area Type

40 0100 Annual Leave 01.01.1990 31.12.9999

40 0200 Casual Leave 01.01.1900 31.12.9999

40 0300 Sick leave 01.01.1900 31.12.9999

40 0400 Maternity Leave-14 Weeks 01.01.1990 31.12.9999

40 0500 Paternity leave 01.01.1990 31.12.9999

40 0600 Compassionate leave 01.01.1990 31.12.9999

40 0700 Compensatory Off 01.01.1990 31.12.9999

40 0800 Half day Casual 01.01.1990 31.12.9999

40 0900 Unpaid Absence 01.01.1990 31.12.9999

Absence Counting
When an attendance/absence is recorded, the system refers to the planned working hours in the
employee's daily work schedule to calculate the attendance/absence hours. This is not always desirable.
There are times when the special regulations for counting attendances and absences need to be applied,
such as:
on specific days (public holidays, weekdays)

84
for specific attendance and absence types
for specific daily and period work schedules

The daily duration of an absence can be counted according to the rules which are defined in this section.
Thus, it can valuate the duration of attendances/absences differently depending on business
requirements.
Define Counting Classes for the Period Work Schedule

In this section, the settings for attendance/absence counting are made.

SAP R/3 Role Absence Counting


Menu
Transaction Code SPRO
IMG Menu Implementation Guide for R/3 Customizing
(IMG) -> Time Management -> Time Data
Recording and Administration -> Absences ->
Absence Catalog -> Absence Counting ->
Define Counting Classes for the Period Work
Schedule
Description and Configuration Values

The following table reproduces the initial values configured for Cairn Energy.

PS Grpg Period Start End Counting


WS Class

40 10D4 01.01.1990 31.12.9999 1

40 14DY 01.01.1990 31.12.9999 1

40 15DY 01.01.1990 31.12.9999 1

40 21DY 01.01.1990 31.12.9999 1

40 28DY 01.01.1990 31.12.9999 1

40 6DAY 01.01.1990 31.12.9999 1

40 6DRO 01.01.1990 31.12.9999 1

40 6WK1 01.01.1990 31.12.9999 1

85
40 6WK2 01.01.1990 31.12.9999 1

40 8WK2 01.01.1990 31.12.9999 1

40 NORM 01.01.1990 31.12.9999 1

Group Employee Subgroups for Time Quotas

In this step, employee subgroups for time quota types are grouped. Employee subgroups for which the
same attendance and absence quota types are defined are assigned to the same grouping for time quota
types.

SAP R/3 Role Absence Counting


Menu
Transaction Code SPRO
IMG Menu Implementation Guide for R/3 Customizing
(IMG) -> Time Management -> Time Data
Recording and Administration -> Absences ->
Absence Catalog -> Absence Counting -> Rules
for Absence Counting (New) -> Group
Employee Subgroups for Time Quotas
Description and Configuration Values

The following table reproduces the initial values configured for Cairn Energy.

EE EE
Group Text Subgroup Text ESG Time Quota Types

1 Nationals 1 Employee 2

1 Nationals 2 Direct Consultants 2

1 Nationals 3 Third Party Consulta 2

2 Expatriates 1 Employee 2

2 Expatriates 2 Direct Consultants 2

2 Expatriates 3 Third Party Consulta 2

86
Group Personnel Subareas for Time Quotas

In this step, personnel subareas are grouped with regard to the permissibility of time quota types.
Personnel subareas for which the same attendance and absence quota types are defined are assigned to
the same grouping for time quota types.

SAP R/3 Role Absence Counting


Menu
Transaction Code SPRO
IMG Menu Implementation Guide for R/3 Customizing
(IMG) -> Time Management -> Time Data
Recording and Administration -> Absences ->
Absence Catalog -> Absence Counting -> Rules
for Absence Counting (New) -> Group
Personnel Subareas for Time Quotas

Description and Configuration Values

The following table reproduces the initial values configured for Cairn Energy.

EE EE
Group Text Subgroup Text ESG Time Quota Types

1 Nationals 1 Employee 2

1 Nationals 2 Direct Consultants 2

1 Nationals 3 Third Party Consulta 2

2 Expatriates 1 Employee 2

2 Expatriates 2 Direct Consultants 2

2 Expatriates 3 Third Party Consulta 2

87
Define Rules for Rounding Counted Absences

In this step, you set rounding rules for absence and attendance counting.

Concrete numbers for the rounding rules are used. We can specify whether we want:

Only values within the specified interval to be rounded or the interval to be rolled
The specified upper and lower limits to be included in the calculation
You can specify several subrules for a rounding rule and number them sequentially. The system
runs through the subrules in sequential order until it finds one that applies.
SAP R/3 Role Absence Counting
Menu
Transaction Code SPRO
IMG Menu Implementation Guide for R/3 Customizing
(IMG) -> Time Management -> Time Data
Recording and Administration -> Absences ->
Absence Catalog -> Absence Counting -> Rules
for Absence Counting (New) -> Define Rules
for Rounding Counted Absences

Define Counting Rules

In this step, you define rules for counting attendances and absences. The rules are used to determine the
payroll days and hours for an attendance or absence. The payroll days and hours that have been counted
are used to control the deduction of quotas. They can be used in Payroll to valuate the absence.

SAP R/3 Role Absence Counting


Menu
Transaction Code SPRO
IMG Menu Implementation Guide for R/3 Customizing
(IMG) -> Time Management -> Time Data
Recording and Administration -> Absences ->
Absence Catalog -> Absence Counting -> Rules
for Absence Counting (New) -> Define
Counting Rules

88
89
Assign Counting Rules to Absence Types

In this step, we determine which rule for attendance or absence counting should be used for each
attendance/absence type.

90
SAP R/3 Role Absence Counting
Menu
Transaction Code SPRO
IMG Menu Implementation Guide for R/3 Customizing
(IMG) -> Time Management -> Time Data
Recording and Administration -> Absences ->
Absence Catalog -> Absence Counting -> Rules
for Absence Counting (New) -> Assign
Counting Rules to Absence Types

Description and Configuration Values

The following table reproduces the initial values configured for Cairn Energy.

Absence Counting
PSG Type Text Start Date End Date Rule

40 100 Annual Leave 01.01.1990 31.12.9999 010

40 200 Casual Leave 01.01.1900 31.12.9999 020

40 300 Sick leave 01.01.1900 31.12.9999 060

Maternity Leave-14
40 400 Weeks 01.01.1990 31.12.9999 030

40 500 Paternity leave 01.01.1990 31.12.9999 040

40 600 Compassionate leave 01.01.1990 31.12.9999 050

40 700 Compensatory Off 01.01.1990 31.12.9999 070

40 800 Half day Casual 01.01.1990 31.12.9999 080

91
900 Unpaid Absence 01.01.1990 31.12.9999 010

Managing Time Accounts Using Attendance/Absence


Quotas
An Absence quota specifies an employee's entitlement to time off for a limited period. It is dependent on
an absence quota type.

The Absence Quotas infotype (2006) can be used to manage all employees' time off entitlements and
leave types. The infotype's special functions ensure that an employee can only claim the leave days
stipulated in the contract as the absence type Leave.

When an absence is recorded in the Absences infotype, the system checks whether the employee
possesses sufficient time off entitlement.

An Attendance quota specifies a limited period in which an employee has approval for certain activities. It
is dependent on an attendance quota type.

Setting Groupings for Time Quotas


Time quotas (time off entitlements and attendance approvals) can be grouped or refined according to the
following factors:
Employee subgroups for time quotas (type of employee)
Personnel subareas for time quotas (where is the employee assigned?)
If time evaluation is used: Personnel subareas for time recording (time type determination)
For generating absence quotas: quota type selection rule group (which conditions and rules apply
when absence quotas are generated)
In this section, employee subgroup grouping and the personnel subareas are grouped together based on
the time quota types permitted.
Group Employee Subgroups for Time Quotas

In this step, employee subgroups for time quota types are grouped.
Employee subgroups for which the same attendance and absence quota types are defined are assigned
to the same grouping for time quota types

SAP R/3 Role Setting Groupings for Time Quotas


Menu
Transaction Code SPRO
IMG Menu Implementation Guide for R/3 Customizing
(IMG) -> Time Management -> Time Data
Recording and Administration -> Managing
Time Accounts Using Attendance/Absence
Quotas -> Setting Groupings for Time Quotas -
> Group Employee Subgroups for Time Quotas
Description and Configuration Values

The following table reproduces the initial values configured for Cairn Energy.

92
EE EE ESG Time Quota
Group Text Subgroup Text Types

1 Nationals 01 Employee 2

1 Nationals 02 Direct Consultants 2

1 Nationals 03 Third Party Consulta 2

2 Expatriates 01 Employee 2

2 Expatriates 02 Direct Consultants 2

2 Expatriates 03 Third Party Consulta 2

Group Employee Subgroups for Time Quotas

In this step, personnel subareas are grouped with regard to the permissibility of time quota types.
Personnel subareas for which the same attendance and absence quota types are defined are assigned to
the same grouping for time quota types.

SAP R/3 Role Setting Groupings for Time Quotas


Menu
Transaction Code SPRO
IMG Menu Implementation Guide for R/3 Customizing
(IMG) -> Time Management -> Time Data
Recording and Administration -> Managing
Time Accounts Using Attendance/Absence
Quotas -> Setting Groupings for Time Quotas -
> Group Personnel Subareas for Time Quotas

Description and Configuration Values

The following table reproduces the initial values configured for Cairn Energy.

PS Groping
Personnel Personnel for time
Area Text Subarea Text quotas

1 Cairn India 01 Gurgaon 40

1 Cairn India 02 S`yanam 40

1 Cairn India 03 Rajahmundry 40

1 Cairn India 04 Kakinada 40

1 Cairn India 05 Barmer 40

1 Cairn India 06 Jodhpur 40

93
1 Cairn India 07 Patna 40

1 Cairn India 08 Suvali 40

1 Cairn India 09 Chennai 40

Time Quota Types


In this section the attendance and absence quota types are defined for managing time accounts. Also we
specify how attendances and absences are to be deducted from the employees' quotas.
Define Absence Quota Types

In this step, the valid absence quota types (entitlement to time off and leave types) for the employee
subgroup and personnel subarea groupings for time quota types are defined.

SAP R/3 Role Time Quota Types


Menu
Transaction Code SPRO
IMG Menu Implementation Guide for R/3 Customizing
(IMG) -> Time Management -> Time Data
Recording and Administration -> Managing
Time Accounts Using Attendance/Absence
Quotas -> Time Quota Types -> Define Absence
Quota Types

94
Description and Configuration Values

The following table reproduces the initial values configured for Cairn Energy.

Absence
Quota
ESGpg PSGpg Type Quota Text Start Date End date

2 40 10 Annual leave(Cairn) 01.01.1990 31.12.9999

2 40 20 Casual Leave 01.01.1900 31.12.9999

2 40 21 Suwali 01.01.1900 31.12.9999

Maternity Leave-14
2 40 30 Weeks 01.01.1900 31.12.9999

2 40 40 Paternity leave 01.01.1900 31.12.9999

2 40 50 Compassionate leave 01.01.1900 31.12.9999

2 40 60 Compensatory Off 01.01.1900 31.12.9999

Permit Generation of quotas in Time Evaluation

95
Specify Rule groups for time quota type selection:

QUOMO

96
Set Base Entitlement:

Determine validity and Deduction periods:

97
Define generation Rules for Quota type Selection:

98
Define Deduction Rules for Absence quotas:

99
Assign Deduction rules to Counting rules:

Setting Methods for Quota accrual:

Set up Automatic accrual using report RPTQTA00:

100
Output:

101
PAYROLL-INDIA

1 SCOPE OF THE DOCUMENT

The Payroll document contains the configuration details of the module. As part of
business process mapping following configuration has been carried out in this
module.

1.1 Payroll Module Configuration Scope

Process Functions

Payroll Area
Organizational Data
Default payroll area

Control record

Payscale type and areas

Payscale structure and Enterprise structure

Default Payscale data

ESG grp PCR and Collective agreement provision

Payscale groups and levels


Basic pay
Wagetypes characteristics and groupings

Wagetypes group Basicpay

Enterprise structure for wagetype model

Default Wagetypes for basic pay

Maintain Valuation of Base Wage Types

Wagetypes characteristics and groupings


Recurring payments and
Wagetypes group Recurring payments and deductions
deductions
Maintain Valuation of Base Wage Types

Wagetypes characteristics and groupings

Additional Payments Wagetypes group Recurring payments and deductions

Maintain Valuation of Base Wage Types

102
Process Functions

Wagetypes characteristics and groupings


Employee remuneration
Wagetypes group Recurring payments and deductions

Assign Wage Type Model for Pay Scale Grouping for Allowances

Maintain Default Wage Types for Basic Pay


Reimbursements, Allowances and
Maintain Allowance Rules based on Slabs
Perks
Calculate Eligibility for RAPs

Maintain Extra Eligibility Criteria for RAPs

Claims and eligibilities


Claims
Maintain Salary Year and Period End Treatment of RAP

Define Accomodation Types

Housing Maintain the Processing Options for CLA

Housing allowance and perk

LTA eligibility

Leave Travel Integration with Absences

LTA exemption and period end processing

Define Vehicle Details

Define Conveyance Types

Define Amounts and Numbers for Car Schemes


Car and Conveyance
Assign Type and Age of Car for Car Schemes

Assign Eligibility Criteria for Conveyance Allowance and car


maintenance

Maintain car Rate of Perquisite

Maintain Superannuation Trust ID

Maintain Superannuation Contrib. Freq and Rel. Wage Types


Superannuation
Define Contribution Rates for Superannuation

Maintain Eligibility Details for Superannuation

103
Process Functions

Wage types configuration, integration with termination workbench

Define Trust Details for Provident Fund

Assign Company Rates for Provident Fund

Provident Fund Define PF Trust Validity Period

Maintain Contribution Details for Provident Fund

Define Contribution type for Statutory rates for Provident Fund

Define Personnel Area and Sub area Groupings for LWF

Labour Welfare Fund Assign LWF Groupings for Personnel Area and Subarea

Maintain Contribution Rates for Labour Welfare Fund

Define Professional Tax Grouping Details

Assign PTax Groupings for Personnel Areas and Subareas

Assign Amounts for Professional Tax Deduction

Professional Tax Maintain Method and Form Layout for PTax Groupings

Maintain Cumulation Rules for Professional Tax

Define Personnel Area and Subarea Groupings for Tax

Assign Tax Groupings for Personnel Areas and Subareas

Maintain Feature to Return Employer IncomeTax Related Data


Income tax
Third Party Deductions

Tax Liability on Reimbursements, Allowances and Perks

Section 89(1) Relief

Recovery of Rounded Off Amounts Recovery of Rounded Off Amounts during payroll run

Determine Periods of Notice

Determine Deadline Type

Termination Maintain Calculation Factor for Retiral Benefits

Calculation method for Notice Pay

Termination workbench configuration

104
Process Functions

Specify Interest Calculation Method

Maintain Rule for Interest Rate Advantage Taxation

Maintain Loan Types

Control Allocation of Loans

Maintain Loans Grouping

Maintain Salary Components

Maintain Maximum Number of Loans Allowed

Company Loans Maintain Maximum amount for loans outstanding

Maintain Loans Eligibility Checks and Limits

Maintain Loans Disbursement Schedule

Maintain the Description for the Event Codes Tranche

Maintain Penal Amount Percentage for Special Repayment

Maintain Deduction Details Under Section 24

Automate Addition of Principal Repayment Amount to Sec 88

Loan balances processing

Data Medium Exchange Bank transfers

Leave Encashment
Integration with Time Management
Absences processing

Define Employee Grouping Account Determination

Define Symbolic Accounts

Define Posting Characteristics of Wage Types

Assign Balance Sheet Accounts


Integration with accounting
Assign Expense Accounts

Assign Technical Accounts

Assign Vendor Accounts

Set Up Postings for Fixed Costs

105
Process Functions

Assign Substitute Cost Centers

Payroll Schema Payroll Schema

Personnel calculation rules Personnel calculation rules

Remuneration statement Remuneration statement

Create Payroll Area:

PM--> PA--> Organizational Data--> Organizational Assignment:

Create Payroll area


Check Default Payroll area
Create Control Record

106
Payroll Area:

Check Default Payroll area(ABKRS):

Control Record-PA03:

107
Payroll Basic Settings:

Define Employee sub group grouping for PCR & CAP:

Purpose:

The employee subgroup grouping for the personnel calculation rule is required in
Payroll Accounting. The collective agreement provisions grouping are required for
indirect valuation of wage types in the Basic Pay Infotype (0008).

IMG Menu Path

SAP R/3 Role Menu Basic Pay


Transaction Code SPRO
IMG Menu Implementation Guide for R/3 Customizing (IMG) 
Personnel Management Personnel Administration 
Payroll Data Basic Pay  Define EE Subgroup Grouping
for PCR and Coll.Agrmt.Prov.
Description and Configuration Values

Employee groups and subgroups must be set up before this activity.


The meanings of the grouping for the personnel calculation rule are fixed and may
not be changed.

108
For each employee subgroup, we define the personnel calculation rule grouping that
indicates the system, which set of personnel calculation rules are to be processed /
applicable to each Employee Subgroup.

The following table shows the details of the Employee sub group groupings configured for Cairn Energy:

Pay scale Structure:

Pay Scale Type


Pay scale type is a collective agreement type in accordance with the collective agreement in an
enterprise.

IMG Menu Path

SAP R/3 Role Menu Basic Pay

Transaction Code SPRO

Implementation Guide for R/3 Customizing (IMG)  Personnel


IMG Menu Management  Personnel Administration  Payroll Data  Basic Pay
 Check Payscale type.

Description and Configuration Values

In this step we set up the enterprise's pay scale types. The Basic Pay Infotype
(0008) is derived from the pay scale type.
We have configured, the Payroll Scale Types of Cairn Energy as shown in the following table.

109
Pay Scale Area
A pay scale area is a special area in which a collective agreement is valid.

When human resources of an organization are located in different Geographics, it is necessary to design
companys pay structure considering the respective state laws and employee unions.

IMG Menu Path

SAP R/3 Role Menu Basic Pay


Transaction Code SPRO
Implementation Guide for R/3 Customizing (IMG)
IMG Menu  Personnel Management Personnel Administration
Payroll Data  Basic Pay Check Payscale Area
Description and Configuration Values

In this section, we set up different pay scale areas in accordance with the collective
agreement in an enterprise.
The Pay scale Type configuration details applicable for Cairn Energy are shown in the following table.

Assign Pay Scale Structure to Enterprise Structure


In this step, we assign pay scale types and areas defined in the above steps to the personnel areas and
Personnel sub areas.

IMG Menu Path

110
SAP R/3 Role Menu Basic Pay
Transaction Code SPRO
Implementation Guide for R/3 Customizing (IMG) 
Personnel Management Personnel Administration 
IMG Menu
Payroll Data Basic Pay  Check Assignment of Pay
Scale Structure to Enterprise Structure
Description and Configuration Values

We have to set up the following before configuring this step:

The Personnel areas must be defined.


Pay scale areas and types must be defined.
Determine which pay scale types and areas are assigned to which personnel areas.

The following Configuration has been done for CEIL:

Pay
Personnel Personnel Personnel Personnel Sub Payscale Payscale Payscale Type
Area Area Text Sub Area Area Text scale Area Text Type Text
Area

Payscale
Payscale Type
1 Cairn India 1 Gurgaon 25 Area 25
Gurgoan
Gurgoan

Payscale
Payscale Type
1 Cairn India 2 S`yanam 26 Area 26
Syanam
Syanam

Payscale
Payscale Type
1 Cairn India 3 Rajahmundry 25 Area 25
Gurgoan
Gurgoan

Payscale
Payscale Type
1 Cairn India 4 Kakinada 25 Area 25
Gurgoan
Gurgoan

Payscale
Payscale Type
1 Cairn India 5 Barmer 25 Area 25
Gurgoan
Gurgoan

Payscale
Payscale Type
1 Cairn India 6 Jodhpur 25 Area 25
Gurgoan
Gurgoan

Payscale
Payscale Type
1 Cairn India 7 Patna 25 Area 25
Gurgoan
Gurgoan

Payscale Payscale Type


1 Cairn India 8 Suvali 27 27
Area Suvli Suvli

111
Payscale
Payscale Type
1 Cairn India 9 Chennai 25 Area 25
Gurgoan
Gurgoan

Payscale
Payscale Type
1 Cairn India 10 Mumbai 25 Area 25
Gurgoan
Gurgoan

Payscale Payscale Type


1 Cairn India 11 Pipavav 27 27
Area Suvli Suvli

Payscale Payscale Type


1 Cairn India 12 Gandhinagar 27 27
Area Suvli Suvli

Determine Default for pay scale data:

Pay scale groups and Levels:

A pay scale group is a criterion used for grading job evaluation. A pay scale group is
divided up into several pay scale levels.

Each of these groups, share a set of characteristics, to which a standard set of rules can be applied.

112
IMG Menu Path

SAP R/3 Role Menu Basic Pay


Transaction Code SPRO
Implementation Guide for R/3 Customizing (IMG) 
Personnel Management  Personnel Administration 
IMG Menu
Payroll Data Basic Pay  Revise Pay Scale Groups and
Levels
Description and Configuration Values

Pay scale types and areas must be defined, before configuring this step.

The following Payscale groups and levels have been configured after analyzing the
requirements of location wise Payroll grades and levels of Cairn Energys Payroll
system.

Payscale Type: 25 (Payscale Type Gurgaon)


Payscale Area: 25 (Payscale Area Gurgaon)

Payscale Type: 26 (Payscale Type S' Yanam)

Payscale Area: 26 (Payscale Area S' Yanam)

113
WAGE TYPE STRUCTURE
Wage types for Basic Pay Infotype (0008)
Earnings and deductions of an Employee are represented in SAP as Wagetypes.

In other words, Wagetypes are the payroll and personnel administration objects used to differentiate
between monetary or time units, which are used in different ways to calculate Employees Remuneration.

The name range reserved for the customer Wagetypes has been described by SAP. The entire customer
Wagetypes should begin with a number.

Hence, all the Wagetypes configured for Cairn Energys Payroll System start with a number.

Create / Copy wage types


We create the wage types for the Infotype Basic Pay (0008) by copying the model
wage types in the standard SAP system.

Only wage types for use in Infotype Basic Pay (0008) are proposed in this step.

IMG Menu Path

114
SAP R/3 Role Menu Wage Types
Transaction Code SPRO

Implementation Guide for R/3 Customizing (IMG) ->


Personnel Management Personnel Administration
IMG Menu
Payroll Data Basic pay  Wage Types  Create wage
type catalog
Description and Configuration Values

These copied wage types will be available in Infotype 0008 for further processing.
We can also modify the copies to suit our requirements.

The following are the Wage types defined as part of Basic Pay Infotype 0008, after analyzing the
requirements of Cairn Energys Payroll System.

Wage Type Code Wage Type long text Short Text

6CFE Consultancy Fee 6CFE

6BLC Barmer Loc Allow. 6BLC

6LOC Location allowance 6LOC

Check Wage Type Text


This section allows us to change the texts of the sample wage types that we have copied in the above
step.

IMG Menu Path

SAP R/3 Role Menu Wage Types


Transaction Code SPRO

Implementation Guide for R/3 Customizing (IMG) ->


Personnel Management Personnel Administration
IMG Menu
Payroll Data Basic pay  Wage Types  Check wage
type catalog  Check wage type text
Description and Configuration Values

Wage type short texts are used when printing out in Pay slip.

The following table shows the Long text and short text assigned to the wage types.

Wage Type Code Wage Type long text Short Text

115
Wage Type Code Wage Type long text Short Text

6CFE Consultancy Fee 6CFE

6BLC Barmer Loc Allow. 6BLC

6LOC Location allowance 6LOC

Check Entry Permissibility per Infotype


We can define the date on which wage types may be entered. For example the "special bonus" wage type
may only be entered up to 12/31/2010.

IMG Menu Path

SAP R/3 Role Menu Wage Types


Transaction Code SPRO

Implementation Guide for R/3 Customizing (IMG) 


Personnel Management Personnel Administration
IMG Menu
Payroll Data Basic pay  Wage Types  Check wage
type catalog Check enter permissibility per Infotype
Description and Configuration Values

To perform this step we have to have set up the wage type catalog and have configured which wage
types can be entered in which Infotype.

The details of the Wage types validity have been shown in the following table

Wage Type Code Wage Type long text Start date End date

6CFE Consultancy Fee 01.01.1900 31.12.9999

6BLC Barmer Loc Allow. 01.01.1900 31.12.9999

6LOC Location allowance 01.01.1900 31.12.9999

Employee Sub Group Grouping For Primary Wage Types


This section allows combining employee subgroups for primary wage types, i.e. We group the employee
subgroups already named to groups.

The Employee sub group grouping determines the applicability of wage types to Employee group and
subgroup assigned to an employee in Organizational Assignment Infotype (0001).

IMG Menu Path

SAP R/3 Role Menu Wage Types

116
Transaction Code SPRO

Implementation Guide for R/3 Customizing (IMG)  Personnel


IMG Menu Management  Personnel Administration  Payroll Data  Wage
Types  Employee Subgroups for Primary Wage Type

Description and Configuration Values

The following table represents the Grouping of Employee sub groups for Primary wage types.

Name of Employees
Employee
EE Group employee Name of employee subgroup subgroup
subgroup
group grouping

1 Nationals 2 Direct Consultants 1

Wage Type Permissibility


IMG Menu Path

SAP R/3 Role Menu Check Wage Type Catalog


Transaction Code SPRO
Implementation Guide for R/3 Customizing (IMG) 
Personnel Management Personnel Administration
IMG Menu Payroll Data Basic Pay Wage Types  Check wage
type catelog  Define Wage Type Permissibility for each
PS and ESG
Description and Configuration Values

Before defining the wage type permissibility, we have to ensure the following
Employee groups and subgroups must be defined.
Personnel areas and sub areas must be defined.
Employee groups, subgroups and personnel areas must be defined for primary wage types.
The wage type catalog must be defined.
Assign the appropriate indicators to the wage types, in the details section of each
Wage type.

The indicator must be "1", if we define this wage type as permissible. A blank
signifies that the wage type may not be entered.

117
Wage Type Code Wage Type long text Start date End date

6CFE Consultancy Fee 01.01.1900 31.12.9999

6BLC Barmer Loc Allow. 01.01.1900 31.12.9999

6LOC Location allowance 01.01.1900 31.12.9999

Check Wage Type Characteristics


The Wagetype characteristics describe how the wagetype should behave while entering in Infotypes.

IMG Menu Path

SAP R/3 Role Menu Wage Types


Transaction Code SPRO
IMG Menu Implementation Guide for R/3 Customizing (IMG) 
Personnel Management Personnel Administration
Payroll Data Basic Pay Wage Types  Check wage
type CatalogCheck wage type characteristics
Description and Configuration Values

Wagetype Characteristics determine the following based on the entries made:

Whether the wagetype is a payment wagetype or deduction wagetype


The Unit of the wage type
Indirect valuation

118
119
Valuation of Wagetypes
After we configure the wagetype characteristics, for each wagetype, defined the
indirect valuation in the step "Check wage type characteristics".
Depending on which module we use for indirect valuation (Module name), we
need to define additional procedures to ensure that indirect valuation functions
correctly.
IMG Menu Path

SAP R/3 Role Menu Wage Types


Transaction Code SPRO
IMG Menu Implementation Guide for R/3 Customizing (IMG) 
Personnel Management Personnel Administration
Payroll Data Basic Pay Wage Types  Define valuation
of base wage types
Description and Configuration Values

The following table shows the details of valuation base

Base
Valuated Wage Type Wage Type
Module No Start Date End Date Wage Percent
Wage Type long text long text
Type

HRA
PRZNT 1CLA 1 01.01.1900 31.12.9999 1BAS Basic Salary 40
Differential

Deputation /
PRZNT 1DSA secondment 1 01.01.1900 31.12.9999 1BAS Basic Salary 20
Alw

Deputation /
House Rent
PRZNT 1DSA secondment 2 01.01.1900 31.12.9999 1HRA 20
Allowance
Alw

Deputation /
Conveyance
PRZNT 1DSA secondment 3 01.01.1900 31.12.9999 1CON 20
Allowance
Alw

Deputation /
Car
PRZNT 1DSA secondment 4 01.01.1900 31.12.9999 1OAL 20
(Allowance-PY)
Alw

Deputation /
Activity
PRZNT 1DSA secondment 5 01.01.1900 31.12.9999 1ACT 20
Allowance
Alw

Deputation /
PRZNT 1DSA secondment 6 01.01.1900 31.12.9999 1HDA Hard Duty Allw 20
Alw

Deputation /
HRA
PRZNT 1DSA secondment 7 01.01.1900 31.12.9999 1CLA 20
Differential
Alw

PRZNT 1DSA Deputation / 8 01.01.1900 31.12.9999 1SPA 20


Special
secondment

120
Base
Valuated Wage Type Wage Type
Module No Start Date End Date Wage Percent
Wage Type long text long text
Type

Alw Allowance

House Rent
PRZNT 1HRA 1 01.01.1900 31.12.9999 1BAS Basic Salary 40
Allowance

Special Allw-
PRZNT 1SAS 1 01.01.1900 31.12.9999 1BAS Basic Salary 15
Superanuatin

Temporary
PRZNT 1TAA Assignment 1 01.01.1900 31.12.9999 1BAS Basic Salary 20
Allw

Temporary
House Rent
PRZNT 1TAA Assignment 2 01.01.1900 31.12.9999 1HRA 20
Allowance
Allw

Temporary
Conveyance
PRZNT 1TAA Assignment 3 01.01.1900 31.12.9999 1CON 20
Allowance
Allw

Temporary
Car
PRZNT 1TAA Assignment 4 01.01.1900 31.12.9999 1OAL 20
(Allowance-PY)
Allw

Temporary
Activity
PRZNT 1TAA Assignment 5 01.01.1900 31.12.9999 1ACT 20
Allowance
Allw

Temporary
PRZNT 1TAA Assignment 6 01.01.1900 31.12.9999 1HDA Hard Duty Allw 20
Allw

Temporary
HRA
PRZNT 1TAA Assignment 7 01.01.1900 31.12.9999 1CLA 20
Differential
Allw

Temporary
Special
PRZNT 1TAA Assignment 8 01.01.1900 31.12.9999 1SPA 20
Allowance
Allw

Wagetypes for Infotype 0014


Create/Copy Wagetypes
In the Recurring Payments/Deductions infotype (0014), we can enter an amount and/or a value and a unit
of measurement for a wage type that is always paid or deducted during payroll accounting.

Recurring payments/deductions are wage elements that are not paid / deducted in every payroll period. In
contrast to additional payments, recurring payments/deductions are paid or deducted with a defined
periodicity.

IMG Menu Path

121
SAP R/3 Role Menu Wage Types
Transaction Code SPRO
Implementation Guide for R/3 Customizing (IMG) 
Personnel Management Personnel Administration
IMG Menu
Payroll Data Recurring payments and deductions Wage
Types Create wage type catalog
Description and Configuration Values

All deduction wage types and Recurring payments (Excluding Statutory) designed
for Cairn Energy is listed in the table.

Original Wage
Wage Type long text
Type Starting Date End Date

6CRD Credit Card Recovery 31.12.9999


01.01.1900
6DED Other Deductions - Cons 31.12.9999
01.01.1900
6LUN Lunch Recovery 31.12.9999
01.01.1900
6ORV Other Recovery 31.12.9999
01.01.1900
6PMR Perl Mobile Recovery 31.12.9999
01.01.1900
6REA Relocation Allowance 31.12.9999
01.01.1900
6TAR Trvl Adv Recovery - Cons 31.12.9999
01.01.1900
6TDS Tax deduction 31.12.9999
01.01.1900
Permissibility of Wage Types for Infotype 0014
We can define the date on which wage types may be entered in Infotype 0014. For example the "Special
bonus" wage type may only be entered up to 12/31/1995.

\IMG Menu Path

122
SAP R/3 Role Menu Check Wage type catalog

Transaction Code SPRO


Implementation Guide for R/3 Customizing (IMG) 
Personnel Management Personnel Administration
IMG Menu Payroll Data Recurring payments and deductions Wage
Types Check Wage type catalogCheck entry
permissibility per Infotype
Description and Configuration Values

To perform this step we have to have set up the wage type catalog and have decided which wage types
can be entered in which infotype.

The details of the Wagetypes validity have been shown in the following table

Wage Several
Wage Type long text Start Date End Date Once
Type Times

6CRD Credit Card Recovery 01.01.1900 31.12.9999 x

6DED Other Deductions - Cons 01.01.1900 31.12.9999 x

6LUN Lunch Recovery 01.01.1900 31.12.9999 X

6ORV Other Recovery 01.01.1900 31.12.9999 X

6PMR Perl Mobile Recovery 01.01.1900 31.12.9999 X

6REA Relocation Allowance 01.01.1900 31.12.9999 X

6TAR Trvl Adv Recovery - Cons 01.01.1900 31.12.9999 x

6TDS Tax deduction 01.01.1900 31.12.9999 X

IT 0014 Screen:

123
Wage types for Infotype 0015
Create / Copy Wage Types
By specifying a wage type in the Additional Payments (0015) infotype, we can store an amount and/or a
value and a unit of measurement that should be paid or deducted in a certain period by Payroll.

Additional payments are wage elements which are not paid or deducted in every payroll period in contrast
to recurring payments and deductions which are paid or deducted within a defined periodicity.

IMG Menu Path

SAP R/3 Role Menu Wage Types


Transaction Code SPRO
Implementation Guide for R/3 Customizing (IMG) 
Personnel Management Personnel Administration
IMG Menu
Payroll Data Additional Payments Wage Types Create
Wage type catalog
Description and Configuration Values

All the additional payment Wagetypes designed for Cairn Energy Payroll Process are listed in following
table.

124
Original Wage Type Wage Type long text Starting
End Date
Date
6AOI Other Allowances 01.01.1998 31.12.9999

6CLU Club Membership 01.01.1998 31.12.9999

6COM Compensatory Allow 01.01.1998 31.12.9999

6DIS Disturbance Allowance 01.01.1998 31.12.9999

6IMB Impact Bonus 01.01.1998 31.12.9999

6JOB Joining Bonus 01.01.1998 31.12.9999

6NTP Other-Non Taxable 01.01.1998 31.12.9999

6OER Other Earnings 01.01.1998 31.12.9999

6OMH Mobile Handset Allow 01.01.1998 31.12.9999

6PEI Performance Incentive 01.01.1998 31.12.9999

6REA Relocation Allowance 01.01.1998 31.12.9999

6REB Referral Bonus 01.01.1998 31.12.9999

6TPR Telephone reimbursement 01.01.1998 31.12.9999

Permissibility of Wage Types for Infotype 0015


IMG Menu Path

SAP R/3 Role Menu Check Wage Type Catalog


Transaction Code SPRO
Implementation Guide for R/3 Customizing (IMG) 
Personnel Management Personnel Administration
IMG Menu Payroll Data Additional Payments Wage Types Check
Wage type catalog Check entry permissibility for
Additional payments
Description and Configuration Values

To perform this step we have to set up the wage type catalog and have decided which wage types can be
entered in which infotype.

The details of the Wagetypes validity and permissibility of Wagetypes have been shown in the following
table:

125
Wage Several
Wage Type long text Start Date End Date Once
Type Times

6AOI Other Allowances 01.01.1900 31.12.9999 x

6CLU Club Membership 01.01.1998 31.12.9999 x

6COM Compensatory Allow 01.01.1998 31.12.9999 x

6DIS Disturbance Allowance 01.01.1900 31.12.9999 x

6IMB Impact Bonus 01.01.1998 31.12.9999 x

6JOB Joining Bonus 01.01.1900 31.12.9999 x

6NTP Other-Non Taxable 01.01.1998 31.12.9999 x

6OER Other Earnings 01.01.1900 31.12.9999 x

6OMH Mobile Handset Allow 01.01.1998 31.12.9999 x

6PEI Performance Incentive 01.01.1900 31.12.9999 x

6REA Relocation Allowance 01.01.1900 31.12.9999 x

6REB Referral Bonus 01.01.1998 31.12.9999 x

6TPR Telephone reimbursement 01.01.1998 31.12.9999 x

IT 0015-Screen:

126
Payscale groupings for allowances:
In this activity, we define pay scale groupings for allowances to differentiate
between employee groups. These groupings determine which benefits apply to a
particular group of employees.
To enable this:
1. Identify the different benefits each person is entitled too
2. Create groupings for each category, and assign the privileges
IMG Menu Path

SAP R/3 Role Menu Pay Scale Groupings


Transaction Code SPRO
Implementation Guide for R/3 Customizing (IMG) 
IMG Menu Payroll: India Pay scale groupingsDefine pay scale
groupings for allowances
Description and Configuration Values

Pay scale grouping for allowances has been configured as shown in the following table, after
analysing the different set of requirements Region Wise / Location Wise & Grade Wise.

Assign Pay Scale Groupings for Allowances


The defined Payscale groupings are to be assigned to the following parameters.
These parameters configuration is mandatory before configuring the Allowance
groupings.
Pay Scale Area
Pay Scale Type
Pay Scale Group
Pay Scale Level and

127
Employee Sub Grouping for Collective Agreement Provision (ESG for CAP)
IMG Menu Path

SAP R/3 Role Menu Pay Scale Groupings


Transaction Code SPRO
Implementation Guide for R/3 Customizing (IMG) 
IMG Menu Payroll Payroll: IndiaPay scale groupingsAssign pay
scale groupings for allowances
Description and Configuration Values

Payscale Payscale Payscale Payscale Allowance


ESG/CAP
Area Type Group Level Grouping

25 25 3 CS 01 CS01

25 25 3 CS 01 CS01

25 25 3 CS 01 CS01

Maintain Default Wage Types for Basic Pay


In this step, we can set up default wage types based on the internal company structure for the Basic Pay
Infotype (0008) using the feature Planned remuneration specification (LGMST) defined in the next step.

When we create a record in Basic pay Infotype, certain wage types will be defaulted based on the
Payscale group and Level assigned to the particular employee.

IMG Menu Path

128
SAP R/3 Role Menu Pay Scale Groupings
Transaction Code SPRO
Implementation Guide for R/3 Customizing (IMG) 
IMG Menu Payroll Payroll: India Reimbursement Allowances and
Perks Maintain Default Wagetypes for BasicPay
Description and Configuration Values

Wage Type
Wage Type
Seq. No Start Date End Date Mode Wage Type
Model
Long Text

CS01 1 01.01.1900 31.12.9999 O 6CFE Consultancy Fee

Location
CS01 2 01.01.1900 31.12.9999 O 6LOC
allowance

Assign Wage type Model for Pay Scale Grouping For


Allowances
The Wage Type Models is assigned to each Pay scale grouping for allowances
that was created. The Wage Type Model will indicate which benefits would apply to
or what amounts will be deducted from a particular Pay Scale Grouping for
Allowance.
Wage type Models are a set of 'Wage Types' used by SAP. These Wage types can be
an amount or a deduction.
IMG Menu Path

129
SAP R/3 Role Menu Reimbursements, Allowances and Perks
Transaction Code SPRO
Implementation Guide for R/3 Customizing (IMG)
Payroll  Payroll: India  Reimbursements,
IMG Menu
Allowances and Perks  Assign Wage Type Model for
Pay Scale Grouping for Allowances
Description and Configuration Values

The Wage type Models must be prefixed with '20/' to indicate that, a maximum of
20 wage types can be stored in a particular Wage types model.

Allowance Grouping Wage Type Model

CS01 20/CS01

Eligibility for RAPs


In this step, we set up the eligibility details to calculate the employee's Reimbursement, Allowance or
Perk (RAP).

We associate the eligibility criteria for a salary bracket to a Wage type and specify the type of allowance.
These Wage types are read by the Basic Pay Infotype (0008) and processed as per the criteria applicable
for the employee's 'Pay Scale Grouping for Allowances'.

IMG Menu Path

SAP R/3 Role Menu Reimbursements, Allowances and Perks

Transaction Code SPRO

Implementation Guide for R/3 Customizing (IMG) Payroll Payroll:


IMG Menu IndiaReimbursements, Allowances and Perks Calculate Eligibility for
RAPs

130
Description and Configuration Values

The following Allowance groupings contain the Wage types and the eligibility which are configured in the
Table V_T7INA9.

The configuration details can be accessed in the details section of each Allowance grouping.

Allowance Grouping Start Date End Date

CS01 01.01.1900 31.12.9999

Maintain Salary Year and Period End Treatment of RAP


In this activity, we assign the salary year or calendar type and period end
treatment for a particular reimbursement.
The Tax Code field defined in T7INT9 and eligibility amounts for pay scale grouping
for allowances in T7INA9 determines the Tax exemption process, while processing
the LTA claim submitted by the employee.
Based on the Period end treatment configured here, the claim can be a carry
forward of balance or disbursement of balance which is paid and accordingly taxed.

IMG Menu Path

SAP R/3 Role Menu Leave Travel Assistance


Transaction Code SPRO
Implementation Guide for R/3 Customizing (IMG) Payroll
IMG Menu  Payroll: India Reimbursements, Allowances and perks
Claims  Maintain Salary Year and Period end treatment
Description and Configuration Values

The following table shows the allowance grouping wise LTA details like Tax code, carry forward and the
calendar type assigned to LTA claim.

131
Pay& Tax
Allowance Grouping Tax code Cal Type C/F Period
Wagetype

000N SLTA C 1

000R SLTA C 1

001N SLTA C 1

001R SLTA C 1

1A1N SLTA C 1

1A1R SLTA C 1

COMPANY LOANS
We make the settings in this section that are required to enter data on employer
loans and to enable you to process loans.

Activate Calculation
In this step, we specify whether the data that has been stored in the Loans Infotype (0045) is to be
processed in Monthly Payroll. In the standard system, loan processing is active, which means that loans
are processed in Payroll.

IMG Menu Path

SAP R/3 Role Menu Company Loans


Transaction Code SPRO
Implementation Guide for R/3 Customizing (IMG) Payroll
IMG Menu
 Payroll: India Company Loans Activate calculation
Adjust Value Date
We have to adapt the value date for payroll to the payment date for the payroll areas.

In an enterprise, payroll is performed for salaried employees at the start of the month using payroll area.
In this case, the repayment installment should reduce the interest-yielding capital on the first of every
month. Payments and special payments made via payroll should also be made at the start of the month.

IMG Menu Path

132
SAP R/3 Role Menu Company Loans
Transaction Code SPRO
IMG Menu Implementation Guide for R/3 Customizing (IMG) Payroll
Payroll: IndiaCompany LoansAdjust Value Date

Description and Configuration Values

The following table shows the details of Payroll and Loan adjustment value period;

Payroll Payroll Area Text


Start Date End Date Value date
Area

Start of the
25 Payroll Area Cairn - Nationals 01.01.1900 31.12.9999
Period

Master Data
The settings for master data editing in the Loans infotype (0045) are maintained in this section:

Maintain Loan Types


Employees in the enterprise have the option of taking out different kinds of Loans.

Loans can an be loans with constant repayment (installment loans) and loans with a constant total made
up of repayment and interest payment (annuity loans).

IMG Menu Path

SAP R/3 Role Menu Company Loans


Transaction Code SPRO
Implementation Guide for R/3 Customizing (IMG) Payroll
IMG Menu Payroll: India Company Loans Masterdata Maintain
Loan Types
Description and Configuration Values

The following are the Loan Types configured for Cairn Energys Payroll system after analyzing company
loans requirements:

Loan Sub Type Name of the Loan

9000 Short term Loan > Rs.20,000

9001 Short term Loan < Rs.20,000

9002 Gurgaon Loan

133
The details section of each Loan Type allows us to configuration the following:

 The Debit Interest Rate


 The Reference Interest Rate (The difference between the company interest rate and the
market interest rate)
 Interest Advantage calculation
 Interest Calculation method
 Interest cycle

HOUSING

Define Accommodation Types


The code for Housing type is defined here and then associated with a taxability
code. The taxability code can be one which has been pre-defined.

The wage type corresponding to the Housing type is maintained in table V_T7INA9
against each Allowance grouping.

The tax code assigned to Housing wagetype establishes the calculation process of
Housing exemption or Housing perquisite during monthly Payroll Run.
IMG Menu Path

SAP R/3 Role Menu Housing


Transaction Code SPRO
Implementation Guide for R/3 Customizing (IMG) Payroll  Payroll: India
IMG Menu  Housing  Define Accommodation Types

Description and Configuration Values

The configured Housing Types are available in Infotype HRA/CLA/COA (0581).

Following pre-configured codes for Housing Type have been configured.

HRA Type Tax Code Rent City Category Text

1 SHRA Mandatory Non-mandatory Rented Accom.

4 SHRA Hidden Hidden Own Accom.

5 SCLA Mandatory Hidden Company Leased

6 SCOA Non-mandatory Mandatory Company Owned

Based on the chosen code for housing type in Infotype 0581, wage type default or
substitution will happen in Infotype 0008.

134
CAR AND CONVEYANCE

Define Conveyance Types


We define the conveyance types required for an organization after analyzing the
requirements on Conveyance / Car eligibility, Allowance groupings and Tax
computations.

Based on the chosen code for Conveyance type in Info type Car and Conveyance
(0583), the wagetype placement or substitution will take place in Infotype Basicpay
(0008).
The tax codes for conveyance type will be associated with the exemptions and
perquisite calculations during monthly Payroll Run.
IMG Menu Path

SAP R/3 Role Menu Wage Types


Transaction Code SPRO

Implementation Guide for R/3 Customizing (IMG) Payroll


IMG Menu  Payroll: India  Car & Conveyance  Define
Conveyance types

Description and Configuration Values

Following pre-configured codes for Conveyance type have been provided to Cairn
Energy Payroll System. They are:

Car & Conveyance Type Text

6 Conveyance Allowance

7 Car Running Expenses(FI)

8 Other Allowance (PY)

Define Amounts & Numbers for Car Schemes


In this activity, we maintain details about the employees entitlement to a
company-owned car. For each allowance group, we define the total value of the car
and the number of cars, employees in the group is entitled to.
IMG Menu Path

135
SAP R/3 Role Menu Car and Conveyance
Transaction Code SPRO
Implementation Guide for R/3 Customizing (IMG) Payroll  Payroll: India
 Car & Conveyance  Define Amounts & Numbers for Car Schemes
IMG Menu

Description and Configuration Values

The following table shows the allowance grouping wise car scheme eligibility
details:
Allowance Car No. of
Amount Limit Currency From To
Grouping Scheme Cars

2A1N 7 2 150,000.00 INR 01.01.1999 31.12.9999

2A1N 8 2 150,000.00 INR 01.01.1999 31.12.9999

2A1R 7 2 160,000.00 INR 01.01.1999 31.12.9999

2A1R 8 2 160,000.00 INR 01.01.1999 31.12.9999

2A2N 7 2 160,000.00 INR 01.01.1999 31.12.9999

2A2N 8 2 160,000.00 INR 01.01.1999 31.12.9999

2A2R 7 2 150,000.00 INR 01.01.1999 31.12.9999

2A2R 8 2 150,000.00 INR 01.01.1999 31.12.9999

2A3N 7 2 160,000.00 INR 01.01.1999 31.12.9999

2A3N 8 2 160,000.00 INR 01.01.1999 31.12.9999

2A3R 7 2 150,000.00 INR 01.01.1999 31.12.9999

2A3R 8 2 150,000.00 INR 01.01.1999 31.12.9999

2B1N 7 2 150,000.00 INR 01.01.1999 31.12.9999

2B1N 8 2 150,000.00 INR 01.01.1999 31.12.9999

2B1R 7 2 160,000.00 INR 01.01.1999 31.12.9999

2B1R 8 2 160,000.00 INR 01.01.1999 31.12.9999

2B2N 7 2 150,000.00 INR 01.01.1999 31.12.9999

2B2N 8 2 150,000.00 INR 01.01.1999 31.12.9999

2B2R 7 2 160,000.00 INR 01.01.1999 31.12.9999

136
Allowance Car No. of
Amount Limit Currency From To
Grouping Scheme Cars

2B2R 8 2 160,000.00 INR 01.01.1999 31.12.9999

2B3N 7 2 160,000.00 INR 01.01.1999 31.12.9999

2B3N 8 2 160,000.00 INR 01.01.1999 31.12.9999

2B3R 7 2 160,000.00 INR 01.01.1999 31.12.9999

2B3R 8 2 160,000.00 INR 01.01.1999 31.12.9999

2B4N 7 2 160,000.00 INR 01.01.1999 31.12.9999

2B4N 8 2 160,000.00 INR 01.01.1999 31.12.9999

2B4R 7 2 160,000.00 INR 01.01.1999 31.12.9999

2B4R 8 2 160,000.00 INR 01.01.1999 31.12.9999

2B5N 7 2 160,000.00 INR 01.01.1999 31.12.9999

2B5N 8 2 160,000.00 INR 01.01.1999 31.12.9999

2B5R 7 2 160,000.00 INR 01.01.1999 31.12.9999

2B5R 8 2 160,000.00 INR 01.01.1999 31.12.9999

2B6N 7 2 160,000.00 INR 01.01.1999 31.12.9999

2B6N 8 2 160,000.00 INR 01.01.1999 31.12.9999

2B6R 7 2 160,000.00 INR 01.01.1999 31.12.9999

2B6R 8 2 160,000.00 INR 01.01.1999 31.12.9999

2C1N 7 2 150,000.00 INR 01.01.1999 31.12.9999

2C1N 8 2 150,000.00 INR 01.01.1999 31.12.9999

2C1R 7 2 160,000.00 INR 01.01.1999 31.12.9999

2C1R 8 2 160,000.00 INR 01.01.1999 31.12.9999

2C2N 7 2 150,000.00 INR 01.01.1999 31.12.9999

2C2N 8 2 150,000.00 INR 01.01.1999 31.12.9999

2C2R 7 2 160,000.00 INR 01.01.1999 31.12.9999

2C2R 8 2 160,000.00 INR 01.01.1999 31.12.9999

137
Allowance Car No. of
Amount Limit Currency From To
Grouping Scheme Cars

2C3N 7 2 160,000.00 INR 01.01.1999 31.12.9999

2C3N 8 2 160,000.00 INR 01.01.1999 31.12.9999

2C3R 7 2 150,000.00 INR 01.01.1999 31.12.9999

2C3R 8 2 150,000.00 INR 01.01.1999 31.12.9999

2C4N 7 2 160,000.00 INR 01.01.1999 31.12.9999

2C4N 8 2 150,000.00 INR 01.01.1999 31.12.9999

2C4R 7 2 150,000.00 INR 01.01.1999 31.12.9999

2C4R 8 2 160,000.00 INR 01.01.1999 31.12.9999

2C5N 7 2 160,000.00 INR 01.01.1999 31.12.9999

2C5N 8 2 150,000.00 INR 01.01.1999 31.12.9999

2C5R 7 2 150,000.00 INR 01.01.1999 31.12.9999

2C5R 8 2 160,000.00 INR 01.01.1999 31.12.9999

2C6N 7 2 160,000.00 INR 01.01.1999 31.12.9999

2C6N 8 2 150,000.00 INR 01.01.1999 31.12.9999

2C6R 7 2 150,000.00 INR 01.01.1999 31.12.9999

2C6R 8 2 160,000.00 INR 01.01.1999 31.12.9999

2C7N 7 2 160,000.00 INR 01.01.1999 31.12.9999

2C7N 8 2 150,000.00 INR 01.01.1999 31.12.9999

2C7R 7 2 150,000.00 INR 01.01.1999 31.12.9999

2C7R 8 2 160,000.00 INR 01.01.1999 31.12.9999

3A1N 7 2 160,000.00 INR 01.01.1999 31.12.9999

3A1N 8 2 160,000.00 INR 01.01.1999 31.12.9999

3A1R 7 2 150,000.00 INR 01.01.1999 31.12.9999

3A1R 8 2 150,000.00 INR 01.01.1999 31.12.9999

3B1N 7 2 160,000.00 INR 01.01.1999 31.12.9999

138
Allowance Car No. of
Amount Limit Currency From To
Grouping Scheme Cars

3B1N 8 2 160,000.00 INR 01.01.1999 31.12.9999

3B1R 7 2 150,000.00 INR 01.01.1999 31.12.9999

3B1R 8 2 150,000.00 INR 01.01.1999 31.12.9999

3C1N 7 2 160,000.00 INR 01.01.1999 31.12.9999

3C1N 8 2 160,000.00 INR 01.01.1999 31.12.9999

3C1R 7 2 150,000.00 INR 01.01.1999 31.12.9999

3C1R 8 2 150,000.00 INR 01.01.1999 31.12.9999

Eligibility Criteria for Conveyance Allowance


We assign Wage type and conveyance type that will be used to calculate the
eligibility amounts for Conveyance Allowance.

These inputs are used to calculate the eligible amounts payable to employees who
belong to the respective allowance grouping.
IMG Menu Path

SAP R/3 Role Menu Car and Conveyance


Transaction Code SPRO
Implementation Guide for R/3 Customizing (IMG) Payroll  Payroll:
India Car & Conveyance  Assign Eligibility Criteria for Conveyance
IMG Menu
Allowance

Description and Configuration Values

The eligibility amounts for Conveyance Allowance have been configured for each
Allowance Grouping as shown in the following table.

Allowance
Car & Conveyance Type Wage Type From To
Grouping

000N 6 1CON 01.01.1900 31.12.9999

000R 6 1CON 01.01.1900 31.12.9999

001N 6 1CON 01.01.1900 31.12.9999

001R 6 1CON 01.01.1900 31.12.9999

1A1N 6 1CON 01.01.1900 31.12.9999

139
Allowance
Car & Conveyance Type Wage Type From To
Grouping

1A1R 6 1CON 01.01.1900 31.12.9999

1A2N 6 1CON 01.01.1900 31.12.9999

1A2R 6 1CON 01.01.1900 31.12.9999

1A3N 6 1CON 01.01.1900 31.12.9999

1A3R 6 1CON 01.01.1900 31.12.9999

1A4N 6 1CON 01.01.1900 31.12.9999

1A4R 6 1CON 01.01.1900 31.12.9999

1A5N 6 1CON 01.01.1900 31.12.9999

1A5R 6 1CON 01.01.1900 31.12.9999

1A6N 6 1CON 01.01.1900 31.12.9999

1A6R 6 1CON 01.01.1900 31.12.9999

1A7N 6 1CON 01.01.1900 31.12.9999

1A7R 6 1CON 01.01.1900 31.12.9999

1A8N 6 1CON 01.01.1900 31.12.9999

1A8R 6 1CON 01.01.1900 31.12.9999

1B1N 6 1CON 01.01.1900 31.12.9999

1B1R 6 1CON 01.01.1900 31.12.9999

1B2N 6 1CON 01.01.1900 31.12.9999

1B2R 6 1CON 01.01.1900 31.12.9999

1B3N 6 1CON 01.01.1900 31.12.9999

1B3R 6 1CON 01.01.1900 31.12.9999

1B4N 6 1CON 01.01.1900 31.12.9999

1B4R 6 1CON 01.01.1900 31.12.9999

1B5N 6 1CON 01.01.1900 31.12.9999

1B5R 6 1CON 01.01.1900 31.12.9999

140
Allowance
Car & Conveyance Type Wage Type From To
Grouping

1B6N 6 1CON 01.01.1900 31.12.9999

1B6R 6 1CON 01.01.1900 31.12.9999

1B7N 6 1CON 01.01.1900 31.12.9999

1B7R 6 1CON 01.01.1900 31.12.9999

1B8N 6 1CON 01.01.1900 31.12.9999

1B8R 6 1CON 01.01.1900 31.12.9999

1B9N 6 1CON 01.01.1900 31.12.9999

1B9R 6 1CON 01.01.1900 31.12.9999

1C1N 6 1CON 01.01.1900 31.12.9999

1C1R 6 1CON 01.01.1900 31.12.9999

1C2N 6 1CON 01.01.1900 31.12.9999

1C2R 6 1CON 01.01.1900 31.12.9999

1C3N 6 1CON 01.01.1900 31.12.9999

1C3R 6 1CON 01.01.1900 31.12.9999

1C4N 6 1CON 01.01.1900 31.12.9999

1C4R 6 1CON 01.01.1900 31.12.9999

2A1N 7 2OAL 01.01.1900 31.12.9999

2A1N 8 1OAL 01.01.1900 31.12.9999

2A1R 7 2OAL 01.01.1900 31.12.9999

2A1R 8 1OAL 01.01.1900 31.12.9999

2A2N 7 2OAL 01.01.1900 31.12.9999

2A2N 8 1OAL 01.01.1900 31.12.9999

2A2R 7 2OAL 01.01.1900 31.12.9999

2A2R 8 1OAL 01.01.1900 31.12.9999

2A3N 7 2OAL 01.01.1900 31.12.9999

141
Allowance
Car & Conveyance Type Wage Type From To
Grouping

2A3N 8 1OAL 01.01.1900 31.12.9999

2A3R 7 2OAL 01.01.1900 31.12.9999

2A3R 8 1OAL 01.01.1900 31.12.9999

2B1N 7 2OAL 01.01.1900 31.12.9999

2B1N 8 1OAL 01.01.1900 31.12.9999

2B1R 7 2OAL 01.01.1900 31.12.9999

2B1R 8 1OAL 01.01.1900 31.12.9999

2B2N 7 2OAL 01.01.1900 31.12.9999

2B2N 8 1OAL 01.01.1900 31.12.9999

2B2R 7 2OAL 01.01.1900 31.12.9999

2B2R 8 1OAL 01.01.1900 31.12.9999

2B3N 7 2OAL 01.01.1900 31.12.9999

2B3N 8 1OAL 01.01.1900 31.12.9999

2B3R 7 2OAL 01.01.1900 31.12.9999

2B3R 8 1OAL 01.01.1900 31.12.9999

2B4N 7 2OAL 01.01.1900 31.12.9999

2B4N 8 1OAL 01.01.1900 31.12.9999

2B4R 7 2OAL 01.01.1900 31.12.9999

2B4R 8 1OAL 01.01.1900 31.12.9999

2B5N 7 2OAL 01.01.1900 31.12.9999

2B5N 8 1OAL 01.01.1900 31.12.9999

2B5R 7 2OAL 01.01.1900 31.12.9999

2B5R 8 1OAL 01.01.1900 31.12.9999

2B6N 7 2OAL 01.01.1900 31.12.9999

2B6N 8 1OAL 01.01.1900 31.12.9999

142
Allowance
Car & Conveyance Type Wage Type From To
Grouping

2B6R 7 2OAL 01.01.1900 31.12.9999

2B6R 8 1OAL 01.01.1900 31.12.9999

2C1N 7 2OAL 01.01.1900 31.12.9999

2C1N 8 1OAL 01.01.1900 31.12.9999

2C1R 7 2OAL 01.01.1900 31.12.9999

2C1R 8 1OAL 01.01.1900 31.12.9999

2C2N 7 2OAL 01.01.1900 31.12.9999

2C2N 8 1OAL 01.01.1900 31.12.9999

2C2R 7 2OAL 01.01.1900 31.12.9999

2C2R 8 1OAL 01.01.1900 31.12.9999

2C3N 7 2OAL 01.01.1900 31.12.9999

2C3N 8 1OAL 01.01.1900 31.12.9999

2C3R 7 2OAL 01.01.1900 31.12.9999

2C3R 8 1OAL 01.01.1900 31.12.9999

2C4N 7 2OAL 01.01.1900 31.12.9999

2C4N 8 1OAL 01.01.1900 31.12.9999

2C4R 7 2OAL 01.01.1900 31.12.9999

2C4R 8 1OAL 01.01.1900 31.12.9999

2C5N 7 2OAL 01.01.1900 31.12.9999

2C5N 8 1OAL 01.01.1900 31.12.9999

2C5R 7 2OAL 01.01.1900 31.12.9999

2C5R 8 1OAL 01.01.1900 31.12.9999

2C6N 7 2OAL 01.01.1900 31.12.9999

2C6N 8 1OAL 01.01.1900 31.12.9999

2C6R 7 2OAL 01.01.1900 31.12.9999

143
Allowance
Car & Conveyance Type Wage Type From To
Grouping

2C6R 8 1OAL 01.01.1900 31.12.9999

2C7N 7 2OAL 01.01.1900 31.12.9999

2C7N 8 1OAL 01.01.1900 31.12.9999

2C7R 7 2OAL 01.01.1900 31.12.9999

2C7R 8 1OAL 01.01.1900 31.12.9999

3A1N 7 2OAL 01.01.1900 31.12.9999

3A1N 8 1OAL 01.01.1900 31.12.9999

3A1R 7 2OAL 01.01.1900 31.12.9999

3A1R 8 1OAL 01.01.1900 31.12.9999

3B1N 7 2OAL 01.01.1900 31.12.9999

3B1N 8 1OAL 01.01.1900 31.12.9999

3B1R 7 2OAL 01.01.1900 31.12.9999

3B1R 8 1OAL 01.01.1900 31.12.9999

3C1N 7 2OAL 01.01.1900 31.12.9999

3C1N 8 1OAL 01.01.1900 31.12.9999

3C1R 7 2OAL 01.01.1900 31.12.9999

3C1R 8 1OAL 01.01.1900 31.12.9999

PROFESSIONAL TAX
Define Professional Tax Grouping Details
The personnel area and sub area groupings for Professional Tax (PTax), which are
used to group all personnel areas, and sub areas that contribute to the same
professional tax circle (or) Region.
IMG Menu Path

144
SAP R/3 Role Menu Professional Tax
Transaction Code SPRO
Implementation Guide for R/3 Customizing (IMG) Payroll
IMG Menu Payroll: IndiaProfessional TaxDefine Professional Tax
Grouping Details
The following table provides the details of Professional Tax Regions and the circles configured for Cairn
Energy.

Regn. Office Ptax


PT PT Grp Regi Zone
Division Circle Circle End date Start date
Grp. destination on no.
Cert. No. name no.

EAST
Vijay Wada RGCRT0
1 1 VIJAYAW 35903 31.12.9999 01.01.1800
Region 412
ADA

Chennai RGCRT0 CHENNAI


7 22 ZN65 D002 79894 31.12.9999 01.01.1800
Corporation 709 CENTRAL

Assign PTax Groupings for PA and PSA


Professional tax groupings created in the previous step are assigned to personnel areas and Subareas.

IMG Menu Path

SAP R/3 Role Menu Professional Tax


Transaction Code SPRO
IMG Menu Implementation Guide for R/3 Customizing (IMG) Payroll
 Payroll: India  Professional Tax  Assign PTax
Groupings for Personnel Areas and Subareas
Description and Configuration Values

The Personnel Area and Personnel Sub Area are grouped as mentioned in the following table with
respect to Professional Tax:

Personnel Personnel Personnel Subarea


Personnel Area Text PS grp. for Ptax
Area Subarea Text

1 Cairn India 1 Gurgaon 0

1 Cairn India 2 S`yanam 1

1 Cairn India 3 Rajahmundry 1

1 Cairn India 4 Kakinada 1

1 Cairn India 5 Barmer 0

1 Cairn India 6 Jodhpur 0

145
1 Cairn India 7 Patna 0

1 Cairn India 8 Suvali 2

1 Cairn India 9 Chennai 7

3 Cairn Bangladesh 1 Cairn Bangladesh 0

Assign Amounts for Professional Deduction


Professional Tax (PTax) rate is assigned to a slab code. Slabs are salary brackets as
specified for a State by the respective State Government or local authority.

To assign rates to slab codes for a state, for example Gujarat, we must first define
the slab code and then assign serial numbers, maximum limits and the rates.
IMG Menu Path

SAP R/3 Role Menu Professional Tax


Transaction Code SPRO
IMG Menu Implementation Guide for R/3 Customizing (IMG) Payroll
 Payroll: India Professional Tax  Assign Amounts for
Professional Tax Deduction
Description and Configuration Values
The following table shows the details of Professional tax slab codes and the
deductible amounts for each slab.

Professional
Slab Code Sr. No Range End Currency
Tax amount

AP01 1 1,499.99 INR

AP01 2 1,999.99 16.00 INR

AP01 3 2,999.99 25.00 INR

AP01 4 3,999.99 35.00 INR

AP01 5 4,999.99 45.00 INR

AP01 6 5,999.99 60.00 INR

AP01 7 9,999.99 80.00 INR

AP01 8 14,999.99 100.00 INR

AP01 9 19,999.99 150.00 INR

AP01 10 9,999,999.99 200.00 INR

146
TN01 1 21,000.99 INR

TN01 2 30,000.99 75.00 INR

TN01 3 45,000.99 188.00 INR

TN01 4 60,000.99 390.00 INR

TN01 5 75,000.99 585.00 INR

TN01 6 9,999,999.99 810.00 INR

INR

Method and Form Layout for PTax Groupings


In this activity, we assign the calculation method used for a slab code in a region
and specify the layout of the form to be submitted, to the statutory Authorities.

The form layout and the method used for calculation, refer to a time dependent
entry in the HR Subroutines table.

Professional Tax deduction amount will be arrived in the Payroll Run, based on the
employee assignment to Personnel Subarea and the slab code / Region code
assigned to the Personnel Subarea.

IMG Menu Path

SAP R/3 Role Menu Professional Tax


Transaction Code SPRO
IMG Menu Implementation Guide for R/3 Customizing (IMG) Payroll
Payroll: India Professional Tax Maintain Method and
Form Layout for Professional Tax Groupings

Description and Configuration Values

The following table shows the details of Professional Tax slab codes
assigned to the regions Andhra Pradesh and Tamil Nadu.

Type of
Slab Form Basis
Region Method Carry Start date End date
code Layout Type
Forward

Gross
01 AP01 40PTXCAP 40PTXFAP Due Basis Carry 01.01.1998 31.12.9999
forward

147
Gross
22 TN01 40PTXCTN 40PTXFTN Due Basis Carry 01.01.1998 31.12.9999
forward

INCOME TAX
Basic Settings
Personnel Area and Subarea Groupings for Income Tax
We have to create the personnel area and sub area groupings for tax, to group employees, who belong to
the same tax office circle.

In the next step we assign the groupings to the relevant personnel areas and sub areas.

IMG Menu Path

SAP R/3 Role Menu Professional Tax

Transaction Code SPRO


Implementation Guide for R/3 Customizing (IMG) Payroll
IMG Menu Payroll: IndiaTax Basic Settings Define Personnel
Area and Subarea Groupings
Description and Configuration Values

The following table shows the details of Personnel Subarea groupings for Income
Tax.

Tax Group TDS circle Ward No Payee Key

1 ACIT TDS CIRCLE I SALARY WARD 3(1) INPAY01

2 ACIT TDS CIRCLE I SALARY WARD 3(1) INPAY01

Assign Tax Groupings for Personnel Areas and Sub areas


In this step we assign the groupings defined in the above step to the relevant personnel areas and sub
areas

IMG Menu Path

SAP R/3 Role Menu Basic Settings

Transaction Code SPRO


Implementation Guide for R/3 Customizing (IMG) Payroll
IMG Menu Payroll: India Tax Basic settings Assign Tax
Groupings for Personnel Areas and Subareas
Description and Configuration Values

148
The professional tax groupings created in the previous step are assigned to
personnel areas and sub areas.

Personnel Personnel Personnel Subarea


Personnel Area Text PS grp Tax
Area Subarea Text

1 Cairn India 1 Gurgaon 1

1 Cairn India 2 S`yanam 1

1 Cairn India 3 Rajahmundry 1

1 Cairn India 4 Kakinada 1

1 Cairn India 5 Barmer 1

1 Cairn India 6 Jodhpur 1

1 Cairn India 7 Patna 1

1 Cairn India 8 Suvali 1

1 Cairn India 9 Chennai 1

3 Cairn Bangladesh 1 Cairn Bangladesh 1

Maintain Feature to Return Employer Income Tax Related Data


In this feature, we set up the criteria to return the following information about the employer based on the
company code:

Employer Classification Code


Employer Permanent Account Number (PAN)
Employer Tax Account Number (TAN)
Employer GIR Number
These values are required for the purpose of reporting.

This feature returns a table with the above information as records.

IMG Menu Path

SAP R/3 Role Menu Basic Settings


Transaction Code SPRO
Implementation Guide for R/3 Customizing (IMG) Payroll
IMG Menu Payroll: India Tax Basic settings Maintain Feature to
Return Employer Income Tax Related Data

149
Third party Deductions
Details of Section 80 and Section 80 C
Contributions or investments made under Section 80 and Section 80 C are
considered as deductions from Gross Total Income (GTI) as per the limits specified
by Central Government. By assigning a wage type, we ensure that the annual value
of the wage type along with the entries made in Section 80 Deductions, Infotype
(0585) and Section 80 C Deductions, Infotype (0586) becomes eligible for
deduction from GTI for the specified sub-section / division combination.

More than one wage type can be associated with same sub-section / division
combination using the sequence field.
IMG Menu Path

SAP R/3 Role Menu Third Party Deductions


Transaction Code SPRO
Implementation Guide for R/3 Customizing (IMG) Payroll
IMG Menu Payroll: India Tax Third Party Deductions Configure
Wage types for Section 80 and Section 80 C
Description and Configuration Values

The following are the table entries. These are SAP Standard entries.

Sub Wage
Division Sequence Division Description
section Type

1 1 Contribution to Certain Pension Funds

2 1 Medical Insr Premium (Non-Senior Ctz)

2 1 1 Medical Insr Premium (Non-Senior Ctz)

2 2 Medical Insr Premium (Senior Citizen)

3 1 Deduction for dependent with disability

4 1

5 1 Medical Treatment

5 2 Medical Trtmnt for Senr Citizen

Repayment of Interest on Loan for Higher


6 1
Education

7 1 Donation to CRY

7 2 Donation to PM's Relief Fund

150
8 1 Deduction in respect of rent paid

9 1 Donation for Scientific/Rural Devlpmnt

10 1 Interest on Certain Securities/Dividends

Interest on Certain Securities/Dividends (incl


10 2
Govt Securities)

12 1 Prof Income from Foreign Sources

13 1 Remuntn recvd for services rendrd abrd

14 1 Deduction for self disability

Details of Section 80C


Contributions or investments made under Section 88 are considered as rebates from the total tax payable
by the employee. By assigning a wage type, we ensure that the annual value of the wage type along with
the entries made in Section 88 Deductions infotype (0586) becomes eligible for rebate from tax payable
otherwise for the specified investment.

More than one wage type can be associated with the same investment type by using the sequence
number field.

IMG Menu Path

SAP R/3 Role Menu Third Party Deductions


Transaction Code SPRO
Implementation Guide for R/3 Customizing (IMG) 
IMG Menu Payroll: India  Tax  Third Party Deductions 
Configure Wage types for Section 88
Description and Configuration Values

Wage
Investment Investment Text Sequence
Type

1 Payment towards Life Insurance Policy

2 Contribution to Superannuation Fund

Subscription to notified Central Government


3
security (NSS)

4 Contribution to ULIP

Subscription to approved equity shares or


5
debentures (Infrastructure)

Subscription to approved mutual fund


6
(Infrastructure)

151
Wage
Investment Investment Text Sequence
Type

7 Contribution to Public Provident Fund

8 Contribution to Recognised Provident Fund

Deposit under Post Office Savings


9
Bank(Cumulative Time Deposits) Rule1959

Subscr to notified Central Govmt Savings


11
certificate (NSC VIII issue)

Contribution to notified unit linked insurance plan of


12
LIC Mutual Fund

13 Contribution to provident fund as per PF Act,1925

14 Repayment of Housing loan

16 Interest on NSC VIII issue

17 Contribution to notified annuity plan of LIC

18 Subscription to notified mutual fund

19 Subscription to notified pension fund

Subscription to notified deposit scheme of the


20
National Housing Bank

Subsr to dpst schm of a pblc sectr com or any


21
constituted athry in house constrc

Contract for a deferred annuity on life of specified


22
persons

23 Deduction from salary for a deferred annuity

Tax liability on Reimbursements, Allowances and Perks


Define Tax Codes
In this activity we define Tax Codes and describe them briefly.
IMG Menu Path

SAP R/3 Role Menu Tax Liability on Reimbursements, Allowances and Perks
Transaction Code SPRO
Implementation Guide for R/3 Customizing (IMG) Payroll
IMG Menu Payroll: India Tax Tax Liability on Reimbursements,
Allowances and Perks Define Tax Codes
Description and Configuration Values

152
The following tax codes are in the system:

Tax Code Tax Code description

SAGA Taxation as per gratuity act

SBON Income Tax Deduction at Source for Bonus

SCAR Car maintenance Reimbursement 1

SCEA Children Education Allowance

SCLA Company Leased Accomodation

SCNE Conveyance Act Expenditure

SCNO Conveyance Act Expenditure OTHERS

SCNV Conveyance Allowance

SCOA Company Owned Accomodation

Assign tax Code limits to Wage Types


We assign the tax code limits, wage types and other criteria to a tax code. This value is taken into
account when calculating the employees tax liabilities on certain benefits.

IMG Menu Path

SAP R/3 Role Menu Tax Liability on Reimbursements, Allowances and Perks
Transaction Code SPRO
Implementation Guide for R/3 Customizing (IMG) Payroll
 Payroll: India  Tax  Tax Liability on
IMG Menu
Reimbursements, Allowances and Perks  Assign Tax
Code Limits to Wage Types
Description and Configuration Values

In this activity, we assign the tax code limits, wage types and other criteria to a tax code as shown in the
following table. This value is taken into account when calculating the employees tax liabilities on certain
benefits.

Example

Similarly, employees who claim exemption on Medical allowance (Tax code SMED) benefit from tax
exemption of up to a maximum of Rs.15, 000.

These tax limits or rates and other details are used for verification during a payroll run, to calculate Tax
Exemptions.

153
Wage Exemption Tax
Tax type Frequency Currency Start To
Type Limit Code

Tax exemption
1CLA 0 SCLA INR 01.01.1999 31.12.9999
is Rule Based

Limit for Tax


Tax exemption
1CON Exemption is 800 SCNV INR 01.01.1999 31.12.9999
is Limit Based
Monthly

Tax exemption
1HRA 0 SHRA INR 01.01.1999 31.12.9999
is Rule Based

Limit for Tax


Tax exemption
1LEN Exemption is 240,000.00 SLEA INR 01.01.1999 31.12.9999
is Limit Based
Annual

Tax exemption
1LTA 0 SLTA INR 01.01.1999 31.12.9999
is Rule Based

Limit for Tax


Tax exemption
1OAL Exemption is 0 SEXM INR 01.01.1999 31.12.9999
is Limit Based
Monthly

Limit for Tax


Tax exemption
2OAL Exemption is 0 SEXM INR 01.01.1999 31.12.9999
is Limit Based
Monthly

Limit for Tax


Tax exemption
3MER Exemption is 0 SLEA INR 01.01.1999 31.12.9999
is Limit Based
Annual

Limit for Tax


Tax exemption
3TPR Exemption is 0 SLEA INR 01.01.1999 31.12.9999
is Limit Based
Annual

Limit for Tax


Tax exemption
4OAL Exemption is 0 SLEA INR 01.01.1999 31.12.9999
is Limit Based
Annual

PAYROLL SCHEMA AND PERSONNEL


CALCULATION RULES
Payroll Schema
The payroll schema contains calculation rules to be used by the payroll driver
during payroll. SAP has developed country-specific schemas.
A schema consists of Personnel Calculation Rules, Operations and Functions. A
schema performs the following:
Imports required Infotypes
Updates the databases
Gross calculation of pay
Processes basic data and time data

154
Reads payroll account of the last period accounted
Processes time data and calculates the individual gross values
Performs factoring
Net calculation of pay

IMG Menu Path or Transaction code

SAP R/3 Role Menu Payroll Schema and Personnel Calculation Rules
Transaction Code PE01

Description and Configuration Values


The following table shows the modified schema for Cairn Energy Payroll system:

Schema Text of the Schema

ZN00 Payroll Schema_Cairn Energy_ Nationals

New requirement W.e.f. 01st Apr, 09

Requirement:
In accordance with the provisions of Income Tax under u/s 10(14) read with rule
2BB, location allowance of an employee working at Barmer site is eligible for
income tax exemption @ Rs. 1000 per month as Compensatory Modified Field Area
Allowance.
Solution:
We planned to use INCTX function for this exemption.
We have created one wage type 5LOC (Location allowance) from M200. Eligibility is
getting varied from grade to grade for this allowance. (ExampleRs.5000 to 10000
per month). As per the requirement, we have to configure this wage type for
exemption of Rs.1000 per month u/s 10.

In V_T7INA9, we maintained this wage type and mentioned that it is Allowance.


In V_T7INT9, we mapped the Standard Tax code SLOC to the wage type 1LOC and
mentioned the frequency as Monthly & Exemption amount as Rs. 1000.

In T591A, we have copied the standard subtype SEXM and named the subtype as
SLOC Generic Tax exemption and in the T7INT7, the tax code as SLOC Generic
Tax exemption.

5LOC Wage type is maintained in the Infotype 0008 & Exemption for the month
April 09 in Infotype 0582 as Rs. 1100 against the subtype SLOC.

We copied annual & monthly customer specific exemption wage types MCAX &
MCMX and created as 1LAX & 1LMX.

In Schema, it is maintained as INCTX SLOX 1LAX A 1LMX

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Since we maintained the maximum limit as Rs.1000 in V_T7INT9, System considers
only Rs. 1000 but In 0582 Infotype, exemption amount entered for the month of
April 09 is Rs.1100.

In May 09, we entered Rs. 300, so the system automatically projects the value and
display the annual exemption as Rs.4300.
Schema ZN00

Schema ZN00 is used for Cairn energy nation employees Payroll run.

156
Activate INCTX

Copy IN71 & Create ZN71

157
Modifications in ZN71 as per our requirements :

Copy wage type MCAX & MCMX and create wage type 1LAX & 1LMX

158
In Table : V_T7INA9

159
In Table : V_T7INT9

In Table : V_T7INT7

In Table : V_T591A

160
In Infotype 0582 : Subtype SLOC is maintained

1LOC Wage type maintained Infotype 0008

161
Result : Exemption is displayed u/s 10

Tax Calculation :

Income 5120000

Std. dedn. 150000

4970000

10% 150000 15000

4820000

20% 200000 40000

4620000

30% 1386000

10% Edu
TDS Sur Cess Tot Tax

162
1441000 144100 1585100 47553 1632653

Income 5120000

u/s 10
Exemp 12000

5108000

Std. dedn. 150000

4958000

10% 150000 15000

4808000

20% 200000 40000

4608000

30% 1382400

10% Edu
TDS Sur Cess Tot Tax

1437400 143740 1581140 47434.2 1628574

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Last Month Exemption
April 2009 1000

Current Month
Exemption May 2009 300

Projection ( Including
Current Month ) 11

Balance month
including Current month 3300

Total Exemption 4300

Tax Calculation :

Income 5120000

u/s 10
Exemp 4300

164
5115700

Std. dedn. 150000

4965700

10% 150000 15000

4815700

20% 200000 40000

4615700

30% 1384710

10% Edu
TDS Sur Cess Tot Tax

1439710 143971 1583681 47510.43 1631191

Personnel calculation Rules


Personnel Calculation Rule is an instruction to execute defined tasks in Time
Management and Payroll. Personnel calculation rules consist of one or more
operations. They have a decision tree structure.

A personnel calculation rule may contain one or more sub areas.

A personnel calculation rule is a type of work instruction that checks the existing
conditions and executes individual actions.

The country-specific payroll module by SAP takes the statutory and administrative
regulations of a country into account and designs the Payroll schemas and
Personnel calculation rules.

IMG Menu Path or Transaction code

SAP R/3 Role Menu Payroll Schema and Personnel Calculation Rules

Transaction Code PE02

Description and Configuration Values

Since each country payroll has a modular structure, we can use the Customizing functions/Rules to
quickly modify the payroll procedure to meet the particular requirements of an enterprise.

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On this way, we have designed the following customer specific Personnel Calculation rules to suit the
requirements of the Payroll module of Cairn Energy:

Rule Text of the Personnel Calculation Rule

ZEDL HR-IN: Employer EDLI contrib. as 0.005% (0.01) and multiply by 1lakh

ZERC HR-IN: Employer PF/Pen contributions 1lakh division

ZNRT HR-IN: Cumulate Payments for TDS in Regular Run


ZNVT HR-IN: Voluntary tax deduction
ZPER HR-IN: Adding the Monthly Perk to Annual Perk

ZRET HR-IN: PF and PT Retro Carry forward in case of Arrears

PCR ZEDL:

PCR: ZERC:

166
PCR: ZNRT:

167
PCR: ZNVT:

168
PCR: ZRET:

PAYROLL ORGANISATION

Period Parameters
In this step, the period parameters for payroll are defined.

Period parameter is a two-digit numerical parameter that defines the time interval
for running payroll.
IMG Menu Path

SAP R/3 Role Menu Payroll Organization


Transaction Code SPRO
Implementation Guide for R/3 Customizing (IMG)  Payroll Payroll:
IMG Menu India Basic settings Payroll organization Define Period Parameters

Description and Configuration Values

In Cairn Energy the Payroll run is Monthly Payroll run for all the employees. We have configured the
Monthly Payroll to suit the requirement as shown in the following table

Period Parameters Name Time Unit Start Date

1 Monthly 1 01.01.1990

67 Monthly - IN 1 01.04.1998

Date Modifiers
The data modifier is only a means of differentiation allowing defining different payment dates for various
employee groups.

Date Modifiers defined in this step are assigned to Payroll Areas.

IMG Menu Path

169
SAP R/3 Role Menu Payroll Organization
Transaction Code SPRO
Implementation Guide for R/3 Customizing (IMG)  Payroll  Payroll:
IMG Menu India  Basic settings  Payroll organization  Define Date modifiers

Description and Configuration Values

The following date modifier has been configured for Cairn Energy

Date Modifier Name

00 Standard Modifier

Generate Payroll Periods


The period for which payroll regularly runs. In an abstract sense, payroll period is the name given to the
interval for which Payroll regularly runs, such as Weekly or monthly payroll periods.

For each period parameter that is assigned to a payroll area, the system requires
the following date specifications:

Start date and end date of each payroll period (Ex: 01.04.2007 31.04.2007)
Payment date of each payroll period (Ex: Payment date for April 2007 is 30.04.2007)
IMG Menu Path

SAP R/3 Role Menu Basic Pay


Transaction Code SPRO
Implementation Guide for R/3 Customizing (IMG) 
IMG Menu Payroll Payroll: India Basic settingsPayroll
organization Generate Payroll Periods
Description and Configuration Values

We have generated the payroll periods for the period parameters i.e. MONTHLY for the years 2006 to
2010.

The start and end dates of the periods should be the same as the start and end dates of the calendar
months. The periods payment dates should be three days before the end of the period.

The following table represents the Payroll Periods defined for Cairn Energys Payroll Nationals.

Payroll Payroll Previous Previous Payroll


Start date End date
year Period Payroll year Period

2007 1 01.04.2007 30.04.2007 2006 12

2007 2 01.05.2007 31.05.2007 2007 1

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Payroll Payroll Previous Previous Payroll
Start date End date
year Period Payroll year Period

2007 3 01.06.2007 30.06.2007 2007 2

2007 4 01.07.2007 31.07.2007 2007 3

2007 5 01.08.2007 31.08.2007 2007 4

2007 6 01.09.2007 30.09.2007 2007 5

2007 7 01.10.2007 31.10.2007 2007 6

2007 8 01.11.2007 30.11.2007 2007 7

2007 9 01.12.2007 31.12.2007 2007 8

2007 10 01.01.2008 31.01.2008 2007 9

2007 11 01.02.2008 29.02.2008 2007 10

2007 12 01.03.2008 31.03.2008 2007 11

2008 1 01.04.2008 30.04.2008 2007 12

2008 2 01.05.2008 31.05.2008 2008 1

2008 3 01.06.2008 30.06.2008 2008 2

2008 4 01.07.2008 31.07.2008 2008 3

2008 5 01.08.2008 31.08.2008 2008 4

2008 6 01.09.2008 30.09.2008 2008 5

2008 7 01.10.2008 31.10.2008 2008 6

2008 8 01.11.2008 30.11.2008 2008 7

2008 9 01.12.2008 31.12.2008 2008 8

2008 10 01.01.2009 31.01.2009 2008 9

2008 11 01.02.2009 28.02.2009 2008 10

2008 12 01.03.2009 31.03.2009 2008 11

2009 1 01.04.2009 30.04.2009 2008 12

2009 2 01.05.2009 31.05.2009 2009 1

2009 3 01.06.2009 30.06.2009 2009 2

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Payroll Payroll Previous Previous Payroll
Start date End date
year Period Payroll year Period

2009 4 01.07.2009 31.07.2009 2009 3

2009 5 01.08.2009 31.08.2009 2009 4

2009 6 01.09.2009 30.09.2009 2009 5

2009 7 01.10.2009 31.10.2009 2009 6

2009 8 01.11.2009 30.11.2009 2009 7

2009 9 01.12.2009 31.12.2009 2009 8

2009 10 01.01.2010 31.01.2010 2009 9

2009 11 01.02.2010 28.02.2010 2009 10

2009 12 01.03.2010 31.03.2010 2009 11

2010 1 01.04.2010 30.04.2010 2009 12

2010 2 01.05.2010 31.05.2010 2010 1

2010 3 01.06.2010 30.06.2010 2010 2

2010 4 01.07.2010 31.07.2010 2010 3

2010 5 01.08.2010 31.08.2010 2010 4

2010 6 01.09.2010 30.09.2010 2010 5

2010 7 01.10.2010 31.10.2010 2010 6

2010 8 01.11.2010 30.11.2010 2010 7

2010 9 01.12.2010 31.12.2010 2010 8

2010 10 01.01.2011 31.01.2011 2010 9

2010 11 01.02.2011 28.02.2011 2010 10

2010 12 01.03.2011 31.03.2011 2010 11

2011 1 01.04.2011 30.04.2011 2010 12

2011 2 01.05.2011 31.05.2011 2011 1

2011 3 01.06.2011 30.06.2011 2011 2

2011 4 01.07.2011 31.07.2011 2011 3

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Payroll Payroll Previous Previous Payroll
Start date End date
year Period Payroll year Period

2011 5 01.08.2011 31.08.2011 2011 4

2011 6 01.09.2011 30.09.2011 2011 5

2011 7 01.10.2011 31.10.2011 2011 6

2011 8 01.11.2011 30.11.2011 2011 7

2011 9 01.12.2011 31.12.2011 2011 8

ABAP DEVELOPMENTS

Transaction
Sl. No. Description
Code

1 Car running Expenses Monthly Report ZPY007

2 Car running Expenses Period end treatment Report ZPY008

3 Telephone reimbursement Period end process Report ZPY004

4 Telephone reimbursement Display claim details Report ZPY004_Disp

ZPY001_Outstan
5 Telephone reimbursement Outstanding balance Report
ding

6 Medical Reimbursement Period end process Report ZPY017

7 Medical Reimbursement claim display details Report ZPY017_Disp

8 Medical Reimbursement Outstanding balance Report ZPY018

9 FHPL Monthly Report ZPY005

10 Leave encashment details Report(Display mode only) Zpy014

11 Coff encashment details Report(Display mode only) Zpy015

12 N/F Holidays History of Employee Report ZPY010_D

13 Pay register Report ZPY019

14 Generation of Allow. in lieu of Superannuation report ZPY009

15 Updation of data table (ZPY_SUPER_ANNU) ZPY009

16 Generation of Monthly Superannuation report ZPY012

173
17 Standard Vs Actual Reconciliation ZPY021

18 Allowance in lieu of superannuation automatic updation IT0008 ZPY026

19 Full & Final settlement Infotype updation Report ZPY020

20 Salary Transfer ZPY016

21 Mode wise Reconciliation of Salary Disbursement Monthly Report ZPY013

22 Income Tax computation Statement ZPY024

23 Full & Final settlement Final Report ZPY023

24 Telephone Reimbursement Claim creating process ZPY001

25 Car running Expenses Claim Creation Process ZPY002

26 Salary Advance ZPY003

27 Medical Reimbursement Claim creating process ZHR007

28 Medical Reimbursement claim approval by CMO ZHR007

29 FHPL Claim creating process ZHR007

30 FHPL Claim approval by CMO ZHR007

31 LTA application process ZLTACF

32 National/Festival holidays Pay application process ZPY010

174
Processing Classes:

175
176
177
178
179
180
181
182
183
184
185
186
Cumulation Classes:
1. Total gross amount
10. Net payments/Deductions
11. EPF Basis
12. ESI Basis
13. ESI Basis Nominal
14. HRA Basis
15. COA/CLA Basis
16. Gratuity Basis
17. Super anuation basis
18. Ptax Basis
19. Ptax basis Nominal
28. Leave Encashment basis
32. Monthly Exceptions
33. Annual Exceptions
39. VPF basis
40. LWF basis
Evaluation Classes:

187
PA30- Master Data:

IT-0000-Actions:

188
IT-0001- Organizational Assignment

IT-0002- Personal Data:

189
IT-0003- Payroll Status:

IT-0006- Address:

190
IT-0007- Planned Working Time:

IT-0008-Basic pay:

191
IT-0009-Bank Details:

IT-0014- Recurring payments/ Deductions:

192
IT-0015 Additional Payments:

IT-0016- Contract elements:

193
IT-0019 Monitoring of Tasks:

IT-0021 Family Members/Dependence:

194
IT-0022 Education:

IT-0023 Other/ Previous Employers:

195
IT-0031 Reference Personal Numbers:

IT-0045- Loans:

196
IT-0050 Time Recording Info:

IT-0105- Communication:

197
IT-0185 Personal IDs:

IT-0580- Previous Employment Tax Details:

198
IT-0581-HRA:

IT-0582- Exceptions:

199
IT-0583- Car & Conveyance:

IT-0584- Income From Other Sources:

200
IT-0585- Section 80 Deductions:

IT-0586- Section 80C Deductions:

201
IT-0587- PF:

202
IT-0588- Other Statutory Deductions:

IT-0589- Individual Reimbursement:

203
Payroll-Run:

PC00_M40_CALC_SIMU- Simulation:

204
PC00_M99_PA03_RELEA- Release Payroll:

PC00_M40_CALC- Start Payroll:

205
PC00_M99_PA03_CHECK- Check Results

PC00_M99_PA03_CORR- Corrections

PC00_M99_PA03_END- Exit Payroll

PC00_M40_CEDT- Remuneration Statement

206
Payroll Results: T.Code: PC_payresults, PC_M40_CLSTR

207
RT Table:

208
CRT Table:

BT Table:

209
Reporting for Posting Payroll Results to Accounting:

Employee Grouping for Account Determination:

210
Define Symbolic Accounts:

Define Posting Characteristics of Wage Types:

Other Steps:

Maintain Posting date for Payroll Periods

Create Posting Variants

Activities in AC System (Assigning Accounts)

211
Posting Run:

Execute Run: PC00_M99_CIPE

212
Edit Run-PCP0

Other Legal Reports:

213
LOANS CONFIGURATION

Payroll >> Payroll India >> Company Loans >> Master Data >> Maintain Loan
Types >> Loan Types Definition

Payroll >> Payroll India >> Company Loans >> Master Data >> Maintain Loan
Types >> Country Assignment

Payroll >> Payroll India >> Company Loans >> Master Data >> Maintain Loan
Types >> Technical Attributes

214
Payroll >> Payroll India >> Company Loans >> Master Data >> Maintain Loan
Types >> Conditions

Payroll >> Payroll India >> Company Loans >> Master Data >> Customer Pay
Types >> Set up Customer Payment Types >> Define Payment Types

215
Payroll >> Payroll India >> Company Loans >> Master Data >> Customer Pay
Types >> Set up Customer Payment Types >> Assignment of Wage types to
payment types

Payroll >> Payroll India >> Company Loans >> Master Data >> Customer Pay
Types >> Control Allocation of Loans >> Adopt Feature

216
Payroll >> Payroll India >> Company Loans >> Master Data >> Customer Pay
Types >> Control Allocation of Loans >> Define Values

Payroll >> Payroll India >> Company Loans >> Master Data >> Customer Pay
Types >> Maintain Loans Grouoping

217
Payroll >> Payroll India >> Company Loans >> Master Data >> Customer Pay
Types >> Maintain Salary Components

Payroll >> Payroll India >> Company Loans >> Master Data >> Customer Pay
Types >> Maintain Maximum No. of Loans allowed >> Maintain Maximum No. of
Loans allowed at a time (Country Grouping 40)

Payroll >> Payroll India >> Company Loans >> Master Data >> Customer Pay
Types >> Maintain Maximum No. of Loans allowed >> Maintain Maximum No. of
Loans allowed

218
Payroll >> Payroll India >> Company Loans >> Master Data >> Customer Pay
Types >> Maintain maximum amount for Loans Outstanding

Payroll >> Payroll India >> Company Loans >> Master Data >> Customer Pay
Types >> Maintain Loans Eligibility Checks and Limits

Payroll >> Payroll India >> Employee Self Services >> Claims >> Reimbursement
Type Settings >> Maintain Attributes of Reimbursement Types

219
Payroll >> Payroll India >> Employee Self Services >> Claims >> Reimbursement
Type Settings >> Define Groups for Reimbursement Types

Payroll >> Payroll India >> Employee Self Services >> Claims >> Reimbursement
Type Settings >> Define Payment mode of Reimbursement Types

Payroll >> Payroll India >> Employee Self Services >> Claims >> Reimbursement
Type >> Map Subtypes of Loan infotype to Reimbursement Types

220
Payroll >> Payroll India >> Employee Self Services >> Loans >> Loans >> Define
Number Range for Loans

221
Payroll >> Payroll India >> Employee Self Services >> Loans >> Node Text Not
Found >> Define Loan types and conditions (Country Grouping 40)

Payroll >> Payroll India >> Employee Self Services >> Loans >> Node Text Not
Found >> Define Loan Payment Types (Country Grouping 40)

Payroll >> Payroll India >> Employee Self Services >> Loans >> Node Text Not
Found >> Define Loan Re-Payment Types (Country Grouping 40)

Payroll >> Payroll India >> Employee Self Services >> Loans >> Node Text Not
Found >> Map Loan Types to Approvers

222
Travel Management

SCOPE OF THE DOCUMENT ................. ERROR! BOOKMARK NOT DEFINED.


Human Resources Travel Management Configuration Scope ..... 224
2.3 Define Control parameter for Travel Expenses ................... 224
2.3.1 Define Trip Provision Variant ............................................ 224
2.3.2 Define Global Settings ..................................................... 225
2.4 Define Control parameter for Travel Data ......................... 226
2.4.1 Define Trip Areas ............................................................ 226
................................................................................................ 227
3.3.2 Define Trip Activity Types ................................................ 227
You have to define the various Trip Reasons in this activity ............................... 227
2.5 Travel Expense Types .................................................... 227
2.5.1 Create Travel Expense Types for Individual Receipts ........... 227
2.6 Dialog and Travel Expenses Control ................................. 229
2.6.1 Define Schema and Individual Field Control ........................ 229
You have to define the screen layout for the various Trip Provision Variant in this activity.229
2.6.2 Restrict travel expense types for Trip Schemas ................... 230
2.6.3 Travel Management Travel Expenses Dialog and Travel Expenses Control Dialog
Control Restrict travel expense types for Trip Schemas................................. 230
2.6.4 Field Control for Additional Receipt Information .................. 230
You define the field status of the additional receipt ....................................... 230
2.6.5 Setup variable layout for Account assignment objects ......... 232
................................................................................................ 233
2.7 Travel Expenses Control ................................................. 233
2.8 Wage Types for Interfaces .............................................. 234
2.8.1 Assign Wage Types to Travel Expense Types for Indiv. Receipts234
Here in this activity we assign wage type to the expense type ............................ 234
2.9 Transfer to Accounting ................................................... 235
2.9.1 Number Ranges for Posting Runs ...................................... 235
You have to provide number ranges for posting run for transfer to accounting ......... 235
2.9.2 Number Ranges for Trip transfer documents ...................... 236
You have to define the number range interval for the internal assignment of trip transfer
document. .................................................................................... 236
2.9.3 Assignment of Wage Type to Symbolic Account .................. 236
You have to provide a symbolic account to each wage type for transfer to accounting . 236
2.9.4 Conversion of Symbolic Account to Expense Account ........... 237
You have to provide a symbolic account to actual expense GL and Employee Account for transfer to
accounting .................................................................................... 237
................................................................................................ 237

223
Human Resources Travel Management Configuration
Scope
The Travel Management section contains the configuration details of the module. As
part of business process mapping following configuration has been carried out in
this module.

Define Trip Number Ranges

You have to define number ranges personnel area wise for creation of trip in this activity

Access the activity using one of the following navigation options:


IMG Menu SPRO Financial Accounting Travel ManagementSet Up
Trip Number Ranges

Transaction Code SPRO

Define Control parameter for Travel Expenses

Define Trip Provision Variant

You have to define the trip provision variant under which all the customizing settings will be
done.

Access the activity using one of the following navigation options:

224
IMG Menu Travel ManagementTravel ExpensesMaster Data Control
Parameters from Travel Expenses Define/Delete/Restore Trip
Provision Variants

Transaction Code SPRO

Define Global Settings

You have to define the global settings in the trip provision variant.

Access the activity using one of the following navigation options:


IMG Menu Travel ManagementTravel ExpensesMaster Data Control
Parameters from Travel Expenses Define Global Settings

Transaction Code SPRO

225
Define Control parameter for Travel Data
Define Trip Areas

You have to define the trip areas for to allow entitlement as per the area/region. But in order to
suit the Business requirements, instead of defining trip country, we have used this field to
define Self travel Yes or No.

Access the activity using one of the following navigation options:


IMG Menu Travel ManagementTravel ExpensesMaster Data Control
Parameters from Trip Data Define Trip Areas

Transaction Code SPRO

226
Define Trip Activity Types
You have to define the various Trip Reasons in this activity
Access the activity using one of the following navigation options:

IMG Menu Travel ManagementTravel ExpensesMaster Data Control


Parameters from Travel Privileges Control Parameters from Trip
Facts Define Trip Activity Types

Transaction Code SPRO

Travel Expense Types


Create Travel Expense Types for Individual Receipts

You have to define the various Trip expense types in this activity.

Access the activity using one of the following navigation options:


IMG Menu Travel ManagementTravel ExpensesMaster
DataTravel Expense TypesCreate Travel Expense

227
Types for Individual Receipts

Transaction Code SPRO

228
Dialog and Travel Expenses Control
Define Schema and Individual Field Control
You have to define the screen layout for the various Trip Provision Variant in this activity.
Access the activity using one of the following navigation options:
IMG Menu Travel ManagementTravel Expenses Dialog and Travel
Expenses Control Dialog Control Define Schema and
Individual Field Control

Transaction Code SPRO

229
Restrict travel expense types for Trip Schemas

In this step, you assign to a trip schema those travel expense types that need to be available
under that trip schema.

If you do not specify any travel expense types for a trip schema, then all expense types stored in
the system apply to that trip schema.

Access the activity using one of the following navigation options:


IMG Menu 1.1.1 Travel Management
 Travel Expenses
 Dialog and
Travel Expenses Control Dialog Control
 Restrict
travel expense types for Trip Schemas

Transaction Code SPRO

Field Control for Additional Receipt Information


You define the field status of the additional receipt
Like

1. Required
2. Optional
3. Display
4. Hidden

230
Access the activity using one of the following navigation options:
IMG Menu Travel Management Travel Expenses Dialog and Travel Expenses
Control Dialog Control Field Control for Additional Receipt
Information

Transaction Code SPRO

231
Setup variable layout for Account assignment objects

In this IMG activity you define the screen layout for the account assignment objects - the
selection and order of these objects. In addition you can specify the field characteristics for
each of the account assignment objects.

Access the activity using one of the following navigation options:


IMG Menu Travel Management Travel Expenses Dialog and Travel Expenses
Control Dialog Control Setup variable layout for Account
assignment objects

Transaction Code SPRO

232
Travel Expenses Control
Travel Expenses Control (Expert View)

In this IMG activity, you can edit the matrix of accounting rules. For each position in the matrix,
you can access documentation (F1 Help) and input help (F4 Help).

Access the activity using one of the following navigation options:

233
IMG Menu Travel Management Travel Expenses Dialog and Travel Expenses
Control Travel Expenses Control Travel Expenses Control (Expert
View)

Transaction Code SPRO

Wage Types for Interfaces


Assign Wage Types to Travel Expense Types for Indiv. Receipts
Here in this activity we assign wage type to the expense type
Access the activity using one of the following navigation options:
IMG Menu Travel Management Travel Expenses Wage Types for
Interfaces Assign Wage Types to Travel Expense Types for Individual
Receipts

Transaction Code SPRO

234
Transfer to Accounting
Number Ranges for Posting Runs
You have to provide number ranges for posting run for transfer to accounting
Access the activity using one of the following navigation options:
IMG Menu Travel Management Travel Expenses Transfer to Accounting
Set Up Number Ranges for Posting Runs

Transaction Code SPRO

235
Number Ranges for Trip transfer documents
You have to define the number range interval for the internal assignment of trip transfer
document.
Access the activity using one of the following navigation options:
IMG Menu Travel Management Travel Expenses Transfer to Accounting
Set Up Number Ranges for Trip transfer document

Transaction Code SPRO

Assignment of Wage Type to Symbolic Account


You have to provide a symbolic account to each wage type for transfer to accounting
Access the activity using one of the following navigation options:

IMG Menu Travel Management Travel Expenses Transfer to Accounting


Define Assignment of Wage Type to Symbolic Account

Transaction Code SPRO

236
Conversion of Symbolic Account to Expense Account
You have to provide a symbolic account to actual expense GL and Employee Account for
transfer to accounting
Access the activity using one of the following navigation options:
IMG Menu Travel Management Travel Expenses Transfer to Accounting
Conversion of Symbolic Account to Expense Account

Transaction Code SPRO

237
238
CATS-Configuration:

SCOPE OF THE DOCUMENT


The Time Sheets document contains the configuration details of the module. As part
of business process mapping following configuration has been carried out in this
module.

SETTINGS FOR ALL USER INTERFACES


Create Authorizations for data entry profiles
Use

To assign users authorization for specific data entry profiles, you do not have to assign each
user all the relevant profiles individually. Instead you can define profile authorization groups
and use them to group data entry profiles with common attributes.

Procedure
Access the activity using one of the following navigation options:
IMG Menu SPRO Cross Application Components > Time Sheet > Settings for all
user interfaces > Authorizations > Create Authorizations for data entry
profiles

Transaction Code SPRO

Result

239
SPECIFIC SETTINGS FOR CATS REGULAR
Setup data entry profiles
Use

In this activity, you set up the Web application CATS regular for the Cross-Application Time
Sheet

Procedure
Access the activity using one of the following navigation options:
IMG Menu SPRO Cross Application Components > Time Sheet > Specific
settings for CATS regular > Record working time > Set up data entry
profiles

Transaction Code SPRO

Result

240
241
*The ADMIN profile is without an approval procedure & changes even after approval of Time
Sheets are possible.

242
*The EMPLOYEE profile is with an approval procedure & changes after approval of Time
Sheets are not possible.

SPECIFIC SETTINGS FOR CATS REGULAR


Define Field Selection
Use

In this step, you decide which fields should appear on the screen when maintaining or
displaying the time sheet, and also define their attributes

Procedure
Access the activity using one of the following navigation options:
IMG Menu SPRO Cross Application Components > Time Sheet > Specific
settings for CATS regular > Record working time > Define field
Selection

Transaction Code SPRO

Result

*Select Worklist & click Influencing to select a data entry profile.

243
Worklist fields need to chosen for both the data entry profiles, which are ADMIN & EMPLOYEE.

Similarly, fields for Data entry section of time sheet can be selected in the
below screen.

*Select Data entry section & click Influencing to select a data entry profile.

244
Data entry section fields need to chosen for both the data entry profiles, which are ADMIN &
EMPLOYEE.

245
TIME DATA RECORDING & ADMINISTRATION
Define Attendance types
Use

In this step, you define attendance types for a personnel subarea grouping for
attendance/absence types.

Procedure
Access the activity using one of the following navigation options:
IMG Menu SPRO Time Management > Time data recording & Administration >
Attendance/Actual working times > Define Attendance types

Transaction Code SPRO

Result

246
*Attendance types represent the kind of work done by a time-writer and these attendance types
would be available under the field Activity type on ESS.

Group employee subgroups for time quotas


Use

In this step, you group your employee subgroups for time quota types.

Employee subgroups for which the same attendance and absence quota types are defined are
assigned to the same grouping for time quota types.

Procedure
Access the activity using one of the following navigation options:
IMG Menu SPRO Time Management > Time data recording & Administration >
Attendance/Actual working times > Attendance counting > Rules for
Attendance Counting (New) > Group employee subgroups for time
quotas

Transaction Code SPRO

Result

247
Group Personnel subareas for time quotas
Use
In this step, you group your personnel subareas with regard to the permissibility of time quota
types.
Personnel subareas for which the same attendance and absence quota types are defined are
assigned to the same grouping for time quota types.
Procedure
Access the activity using one of the following navigation options:
IMG Menu SPRO Time Management > Time data recording & Administration >
Attendance/Actual working times > Attendance counting > Rules for
Attendance Counting (New) > Group personnel subareas for time
quotas

Transaction Code SPRO

Result

248
Define Counting Rules
Use
In this step, you define rules for counting attendances.
Procedure
Access the activity using one of the following navigation options:
IMG Menu SPRO Time Management > Time data recording & Administration >
Attendance/Actual working times > Attendance counting > Rules for
Attendance Counting (New) > Define counting rules

Transaction Code SPRO

Result

249
250
Assign Counting Rules to Attendance types
Use

In this step, you determine & assign the respective counting rule for attendance counting to
each attendance type.

Procedure
Access the activity using one of the following navigation options:
IMG Menu SPRO Time Management > Time data recording & Administration >
Attendance/Actual working times > Attendance counting > Rules for
Attendance Counting (New) > Assign counting rules to attendance
types

Transaction Code SPRO

Result

Select Allowed Absence types


Use
In this section, you define the absence types that the employees are allowed to enter in CATS
Regular.
To do this, deactivate / tick all the absence types that are not be entered using ESS.
Procedure
Access the activity using one of the following navigation options:
IMG Menu SPRO Cross Application Components > Time Sheet > Specific
settings for CATS regular > Record working time > Select Allowed
Absence types.

251
Result

Define rejection Reasons


Use

In this step, you define the rejection reasons that the person approving the data can attach to a
rejected record.

We have simply created a rejection reason RC-For Rejection with long-text functionality as
active in order to enable the approver write a comment while rejecting the time entry.

Procedure
Access the activity using one of the following navigation options:
IMG Menu SPRO Cross Application Components > Time Sheet > Settings for All
User Interfaces > Approval procedure > Define rejection reasons

Result

252
Personnel Development

The following standard reports are available in the Personnel Development component:

Profile Match-up
Profiles
Find Objects
For Qualifications
For a Development Plan
For a Development Plan Item
Appraisals
Following reports can be executed for Organization unit

Profile Match-up: Position/Holder


Profiles
Succession Overview
Training and Event Management
Training and Event Management offers extensive and comprehensive reporting functions. One can
request a wide variety of reports for business events, resources, and attendees. One can also get
reports for training and event costs, business event appraisals, attendee appraisals, or missing
resources.

For attendance

Attendee List
Attendance List
Employee list
Bookings per Attendee
Attendee's Training History
Attendance Prerequisites
Attendee's Qualifications
Prerequisites Matchup
Attendee Appraisal
Prebookings per Business Event Type
Prebookings per Attendee
Attendees to Be Rebooked
Attendance Statistics
Attendance and Sales Statistics
Cancellations per Business Event
Cancellations per Attendee
Budget Comparison
For resources

Resource Equipment
Resource Reservation
Instructor Information
Graphical Resource Reservation
Available/Reserved Resources
Resource Reservation Statistics
Resources Not Yet Assigned per Resource Type

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For business events

Business Event Demand


Business Event Schedule
Business Event Appraisal
Business Event Hierarchy
Attendance Statistics
Business Event Brochure
Business Event Information
Business Event Dates
Resource List per Business Event
Resources Not Yet Assigned per Business Event
Material Requirements per Business Event
Business Event Prices

ESS- Configuration:
Customizing Screen (PTARQ)

254
Working Time Leave Request

1) Processing Process

Step-1

i) Create a Rule Groups


ii) Maintain WEBMO Feature assigning the Rule Group

255
Step-2

256
Step-3

i) Define Absences/Processing Processes -> This leave types will be appeared in ESS while raising
the leave request.

257
258
259
2) Layout of Web Application

Step-1

Specify how leave is displayed.

Step-2

Specify Display of Absence Quotas

260
261
Working Time Record Working Time

Step-1

Setup Data Entry Profile

262
263
Step-2

Select the allowed absence type

264
CATSDB -> CATS: Database Table for Time Sheet

Benefits and Payments -> Claims

Basic Settings

Step-1

265
Perquisites: Tax Codes should already been created in Payroll

Step-2

Maintain attributes: Customized Fields for Expart Claims:

Table Name:

V_T7INFLD_OUTLK

Request Reimursement
Customer Field Field Lable
Type Type

Payment Mode -
CL Claim ECHR CUS_FLD3 INR/USD/GBP

CL Claim ECUB CUS_FLD2 Name of the Club

Payment Mode -
CL Claim ECUB CUS_FLD3 INR/USD/GBP

CL Claim ECUB CUS_FLD9 Amount Spent

CL Claim ECUB JBGDT From Date

CL Claim ECUB JENDT To Date

CL Claim EDSL CUS_FLD9 Bills Attached (Y/N)

Payment Mode -
CL Claim EGEN CUS_FLD3 INR/USD/GBP

CL Claim EGEN CUS_FLD9 Amount Spent

CL Claim EIDT CUS_FLD9 Bills Attached (Y/N)

Payment Mode -
CL Claim EIMU CUS_FLD3 INR/USD/GBP

CL Claim EIMU CUS_FLD9 Amount Spent

CL Claim EPME CUS_FLD2 Name of Membership

Payment Mode -
CL Claim EPME CUS_FLD3 INR/USD/GBP

CL Claim EPME CUS_FLD4 Membership Cost

CL Claim EPME JBGDT From Date

CL Claim EPME JENDT To Date

CL Claim EREF CUS_FLD3


Payment Mode -

266
INR/USD/GBP

CL Claim ERLT CUS_FLD9 Bills Attached (Y/N)

Payment Mode -
CL Claim ERNR CUS_FLD3 INR/USD/GBP

CL Claim ERNR FAMSA1 Family Details

CL Claim ERNR OBJPS1 Child

Payment Mode -
CL Claim ESHC CUS_FLD3 INR/USD/GBP

CL Claim ESHC CUS_FLD9 Amount Spent

Payment Mode -
CL Claim ESPE CUS_FLD3 INR/USD/GBP

CL Claim ESPE CUS_FLD9 Bills Attached (Y/N)

Payment Mode -
CL Claim ESPR CUS_FLD3 INR/USD/GBP

CL Claim ESPR CUS_FLD9 Bills Attached (Y/N)

Payment Mode -
CL Claim ESUP CUS_FLD3 INR/USD/GBP

Payment Mode -
CL Claim ETEL CUS_FLD3 INR/USD/GBP

CL Claim ETEL CUS_FLD9 Amount Spent

Payment Mode -
CL Claim ETFE CUS_FLD3 INR/USD/GBP

CL Claim ETFE CUS_FLD6 Name of Child

CL Claim ETFE CUS_FLD9 Amount Spent

CL Claim SCLB CUS_FLD2 Name of the Club

CL Claim SCLB CUS_FLD4 Membership Cost

CL Claim SCLB CUS_FLD9 Bills Attached (Y/N)

CL Claim SCLB JBGDT From Date

CL Claim SCLB JENDT To Date

CL Claim SEDD CUS_FLD1 Course Fee

267
CL Claim SEDD CUS_FLD5 Name of the Course

CL Claim SEDD CUS_FLD9 Bills Attached (Y/N)

CL Claim SEDD JBGDT Course Start Date

CL Claim SEDD JENDT Course End Date

CL Claim SEDO CUS_FLD1 Course Fee

CL Claim SEDO CUS_FLD5 Name of the Course

CL Claim SEDO CUS_FLD9 Bills Attached (Y/N)

CL Claim SEDO JBGDT Course Start Date

CL Claim SEDO JENDT Course End Date

CL Claim SGEN CUS_FLD9 Bills Attached (Y/N)

CL Claim SLTA DESTN Destination point of Journey

CL Claim SLTA FAMSA1

CL Claim SLTA JBGDT Start Date of Journey

CL Claim SLTA JENDT End Date of Journey

CL Claim SLTA OBJPS1

CL Claim SLTA STPNT Start point of Journey

CL Claim SLTA TKTNO Bills Submitted Amount

CL Claim SLTA TXEMP Tax Exemption

CL Claim SPFM CUS_FLD2 Name of Membership

CL Claim SPFM CUS_FLD4 Membership Cost

CL Claim SPFM CUS_FLD9 Bills Attached (Y/N)

CL Claim SPFM JBGDT From Date

CL Claim SPFM JENDT To Date

CL Claim STEL CUS_FLD7 Telephone No1

CL Claim STEL CUS_FLD8 Telephone No2

CL Claim STEL CUS_FLD9 Bills Attached (Y/N)

CL Claim STEL JBGDT From Date

268
CL Claim STEL JENDT To Date

Step-3

Maintain Approvers:

Step-4

Define Approver Privileges:

269
Step-5

Mapping approver groups to reimbursement types:

270
Reimbursement Type Settings

Step-1

Maintain attributes for reimbursement types:

271
Step-2

Group reimbursement types:

Step-3

Maintain payment mode for reimbursement types:

272
Travel Management:

Travel Requests personalized fields on portal front end:

TRAVEL REQUEST

Field description Changed to

General Data Travel details

Start Date Start date of trip

End Date End date of trip

Planned Activity Trip type

273
First
Location Destination

Fields removed

Time

Time

Country/Region

Estimated Costs

My Trips & Expenses


Screen

Tabs kept:

All my travel requests

All my expense reports

In Edit Advances button:

Fields removed:-

Exchange rate

Amount

Accounting in

In travel services button:

Fields removed:-

Credit card information

Screen after 'review'

Fields removed:-

274
Summary

credit card info

i) Travel Expense report:

EXPENSE REPORT

removed Fields in display only

All fields to be made display


Schema Selection only

Time

Time

per-deims

Mileage

Edit Advances' - Only the button

Changed
Field description to

Type of
Schema trip

Screen after 'Enter receipts'

Fields removed:-

Summary

credit card info

Available credit card receipts ' - Only the


button

Scanned receipts' - Only the button

275
Screen after 'New entry'

Fields removed:-

Amount

local currency

short info

confirmed

Origin

country/region

participants

enter participants

from - to

number

Screen after 'Review'

Fields removed:-

Entire Summary screen

CONFIGURATION STEPS:
Interface Configuration for Webdynpro Interface in Travel
Management:
For ESS Settings for Travel management go to -> FITVFELD_WEB Tcode

1) Activate Request/Plan/Expense Report in Travel Manager

276
2) Set Up Variable Field Control via Feature TRVFD

3) Schema and Single Field Control for Web Dynpro

Select the CN Trip Provision variant and after that ----

277
278
Features Used for Travel (For ESS):
Form Variant for Travel Request: TRVFR

YFITP_REQUEST_FORM smart form used for travel request

Form Variant for Travel Planning: TRVFP

Form Variant for Travel Expenses: TRVFE

Travel Expense Report for ESS modifications: ZZPTRV_EXPENSE_FORM Smart Form

279
5) Personal Information:

SM 30 -> Table -> V_T7XSSPERSUBTYP

Country use
Infotype Subtype
Group case

40 2 B1

40 6 1 A1

40 6 4 A2

40 6 5 A2

40 9 0 B1

40 9 1 B3

40 9 2 B2

40 21 1 A1

40 21 2 A6

40 21 3 A4

40 21 4 A4

40 21 1 A1

40 21 2 A6

280
BACKGROUND
Cairn Energy India Pty. Limited is one of the leading Oil Exploration and Production Company with an
exciting growth portfolio of assets in India. The parent company Cairn Energy Plc, located in Edinburgh,
Scotland is one of Europes largest independent Oil and Gas companies. The world class oil and gas
discoveries in Rajasthan, along with existing joint venture production in Andhra Pradesh and Gujarat,
have the potential to contribute significantly to Indias growing energy needs.

Scenario: Employee Self Service


Employee Self-Service (ESS) enables employees to create, display, and change their own data in the
intranet used at their enterprise. By enabling employees to access their own data, HR processes are
standardized and simplified. As a result, employees in the Human Resources Department can
concentrate on other tasks of greater strategic importance.

Process Group: Process on ESS


Whos Who
This feature enables employees to search for other employees in the organization based on various
parameters. The following search fields shall be made available

 Personnel Number (D)


 First Name, Last Name
 Residence Telephone Number (D for all)(M for self)
 Cubicle Number (D for all)
 Extension Number (D for all)
 Office Email (D for all)
 Mobile Number (D for all)(M for self)
 Company Code
 Employee Group (Search)
 Employee Sub Group (Search)
 Personnel Area (Search)
 Personnel Sub Area (Search)
 Position (Designation)
 Immediate Manager (D)
 Organization Unit
 On ESS other than employee photograph will not be displayed
WHOS WHO ESS SCREEN:

Employee Search:

i) Whos Who
ii) Change Own Data

281
Personal Information
i) Personal details

Employees access the personal details through Personal Information tab. The following fields
shall be available

 First Name
 Last Name
 Date of birth (Display only)
 Marital status
 Marriage date
ii) Address check

Employees access the address data through Personal Information tab. The infotype maintained in
R/3 is available for maintenance. The following address types shall be available

 Permanent address
 Mailing address
 Emergency address
 Onsite Address
 Current Location
iii) Family details

Employees access the family data through Personal Information tab. The infotype maintained in
R/3 is available for maintenance. The following relationship types shall be available

 Spouse
 Father
 Mother
 Son
 Daughter

282
iv) Bank details

Employees access the family data through Personal Information tab. The infotype maintained in
R/3 is available for maintenance. Using this link, employee can change bank key and account
number. Bank key will be displayed as a label on Bank tab page. These will be only salary bank
keys.

v) Other details Link to Infotypes (Suggestion)

 Infotype 0185 Personal ID Subtype - 4 wheeler license


 Infotype 0185 Personal ID Subtype - PAN Number
 Infotype 0105 Communication ID Subtype - Personal email id
Changes done on any infotype link will update the changes in R/3

PERSONAL INFORMATION ESS SCREEN:

Training and Event Management


This feature enables the employees to view the Training Calendar and make the bookings (book, cancel,
rebook).

i) Training center

 List of Events
 Find Events
 Book Events (Workflow is triggered)
 Shopping Basket
ii) My Bookings

 Display Bookings
 Display Status
 Participation Status
 Cancel Booking (Workflow is triggered)
 Appraise Event

283
iii) Training Feedback

Online Training Feedback link will be available on ESS, where employee can log on to the ESS and
give the feedback of the Training/Course.

(The Training Feedback template for the feedback will be developed in the Backed end system)

TRAINING ESS SCREEN:

Training:

i) My Bookings
ii) Business Event Catalog (Training Center)

Key Data Structure


i) Booking Priority: To set up a booking priority that is specially assigned to bookings made
using ESS services for Training and Event Management.
ii) Cancelation reason for employee in ESS: This enables you to store information about the
cancellationreason from table T77CAR to be used when an employee cancels an event
booking in the Employee Self-Service My Bookings (transaction PV8I).

Reporting Requirements
i) Training programs attended

Travel Management
In the Employee Self-Service application Travel and Expenses, employees can perform the following
tasks:

 Create travel requests


 Travel Request is sent through workflow to the relevant DOA for approval. (Workflow is
configured at the Backend system R/3)
 Enter travel expenses for the trip after completion of their Trip.
 Now the travel expense report is sent for approval to the Immediate Supervisor and one
copy goes to Finance Administrator.
 Any charges incurred while rescheduling / cancellation of travel are captured in the travel
expense report by the travel desk.
 Process trips for other employees (requires authorization for Administrator)

284
TRAVEL ESS SCREEN:

Travel:

i) Create Travel request


ii) Crate Travel Expense report
Screen 1:

Screen 2:

Payroll and Payments


This process shall be applicable to the following types of payroll reimbursements:

Reimbursement

 LTA Process
 Club Membership

285
 Medical Reimbursement
 Telephone Reimbursement
 Remote Location Allowance
 Educational Assistance
 Professional Membership
Once an employee selects the appropriate reimbursement type, a detailed screen will open up. This will
have details like Bill date, Amount, Family members etc.

Employee fills in the necessary details and submits the claim form. This triggers a mail is sent to the
concerned person/departments. Employee shall take a print of this and submit to the concerned
person/departments and send the intimation. The details of the individual payments made shall be
through payroll.

Salary Statement

If current remuneration statement to be displayed on ESS there is a standard feature available and will be
displayed on ESS in PDF format. If PDF format to be changed like company logo etc to be displayed on
Salary statement the Z development to be made in Smart forms (Z report needs to be developed
separately in R/3).

Note: Developments on Claims to be discussed

PAYEMENT ESS SCREEN:

Time & Leave Management


Leave Request:

 Any leave approval request will take place through ESS workflow. Employee has to apply
for the leave (preferably in advance).
 Leave balance will be displayed for information purpose, which can be used for availing
leave.
 All leave requests go to the superior and from UWL he/she can approve/reject the
approvals.

286
Time Management:

Link for Time Sheet entry would be visible only to the time-writers.
Working Time function enables time-writers to book their working times. Through in-built
checks, system can determine whether they have recorded sufficient working times or not
(8.50 hrs / day. Mon-Fri except for weekends & holidays).
 Employee would release the Time sheet and the same goes to the approver through
workflow for review / rejection.
 Time Sheets are deemed approved if not rejected.
 Relevant reports can be churned-out by Finance administrators.
 Employee should not be able to fill Time Sheets for anyone else apart from his own Id.
 Administrators to have authorization to edit time data for others.
WORKING TIME ESS SCREEN:

i) Time Management
a. Record Working Time
ii) Leave Management
a. Leave Request
b. Quota Overview
c. Leave Request Approver

287
Key Data Structure
i) Message Output to be customized
Appraisal System
Process To be decided.

Standard Appraisal Template:

288
Baseline Training - Payroll

Maintenance of Payroll Masterdata

1) Basicpay Infotype 0008

STEP I

Transaction PA 30
In this screen enter OR select the personnel number in the personnel no. field, and enter 0008
or Basic pay in the info type field. Then click on the create icon on top of the screen. Then Basic
pay info type screen will appear.

STEP II

In this screen enter the start date in the date field and select the pay scale group and pay scale
level in the respective fields, Where the Pay scale type and pay scale area are defaulted.

Next enter in the Wage type field, Then automatically all Basic wage components will be
defaulted. Enter the Direct amounts of Wage components in the amount coloum.Indirect

amounts of wage types will be defaulted automatically. Then click on the save icon.

2) Recurring payments & Deductions Info type 0014

289
STEP I

Transaction PA 30
In this screen enter OR select the personnel number in the personnel no. field, and enter 0014
in the info type field. Then click on the create icon on top of the screen. Then Recurring
payments & deductions info type screen will appear.

STEP II
In this Info type screen enter the start date and End date in the respective fields. Then select the
wage type in the wage type field and enter the amount and unit/number in those fields. If the
selected wage type is valuated indirectly the amount will be defaulted in the amount column.
Then click on the save icon.

3) Additional payments Info type 0015

STEP I

Transaction PA 30
290
In this screen enter OR select the personnel number in the personnel no. field, and enter 0015
in the info type field. Then click on the create icon on top of the screen. Then Additional
payments info type screen will appear.

STEP II
In this Info type screen enter the wage type in the wage type field and enter the amount in the
amount field. Enter the start date of the particular payment of the month in the Date of origin
field. Then save the entries.

4) Housing Infotype 581

STEP I

Transaction PA 30

In this screen enter OR select the personnel number in the personnel no. field, and enter 0581
in the info type field. Then click on the create icon on top of the screen. Then Housing Infotype
0580 screen will appear.

STEP II
Enter the date in the start date filed and select the housing type. Select the City Category and
enter the rent amount. Save the entries.

The system dynamically updates the Basic Pay infotype (0008), with respective wagetype and
the amount based on the Housing type selected in IT581.

291
5) Car and Conveyance Infotype 0583

Transaction PA 30

In this screen enter OR select the personnel number in the personnel no. field, and enter 0583
in the info type field. Then click on the create icon on top of the screen. Then car and
conveyance Infotype 0583 screen will appear.

STEP II
Enter the date in the start date filed and select the conveyance type. Enter the car details if you
selected Car scheme. Save the entries.

The system dynamically updates the Basic Pay infotype (0008), with respective wagetype and
the amount based on the Conveyance type selected in IT583.

6) Section 80 Deductions Infotype 585

STEP I

Transaction PA 30
In this screen enter OR select the personnel number in the personnel no. field, and enter 0585
in the info type field. Then click on the create icon on top of the screen. Then Section 80
Deductions info type screen will appear.

292
STEP II
In this screen enter the amounts against each sub section in the proposed contribution or in the
actual contribution field he contributions for the current financial year. The Limit & Tax
exemptions and currency of the each contribution are defaulted. Then save the entries.

The tax exemption is calculated during the payroll run.

7) Section 80 C Deductions Infotype 586

STEP I

Transaction PA 30
In this screen enter OR select the personnel number in the personnel no. field, and enter 0586
in the info type field. Then click on the create icon on top of the screen. Then Section 80 C
deductions info type screen will appear.

STEP II
In this screen enter the amounts in the proposed investment field or in the actual investment
field in respect of the contributions for the current financial year. The Limit and currency of the
each investment are defaulted. Then save the entries.

The tax rebate is calculated during the payroll run.

293
8) Provident fund contribution Info type 587

STEP I

Transaction PA 30
In this screen enter OR select the personnel number in the personnel no. field, and enter 0587
in the info type field. Then click on the create icon on top of the screen. Then Provident fund
contribution info type screen will appear.

STEP II

In this Info type screen enter the provident fund and Pension Trust ID employee belongs to.
Enter the PF Number & Pension Number of the employee in the fields. Enter the VPF % in the
VPF field if the employee opted for voluntary PF contribution.

Basis of contribution is selected as PF Basis by default.

Select the check box Contribution towards Pension and save the entries.

PF contribution will deducted from employee salary during the payroll run.

294
Other statutory Deductions Info type 588
Professional tax (Subtype 0003)

STEP I

Transaction PA 30
In this screen enter OR select the personnel number in the personnel no. field, and enter 0588
in the info type field and select the subtype Professional tax in the subtype field. Then click on
the create icon on top of the screen. Then other statutory deductions screen of PTax will
appear.

STEP II
In this screen enter the start date of professional Tax deduction in the From Field and also
select the check box Eligible for PTax field. Then click on save icon.

PTax is calculated and deducted during monthly payroll run.

295
Payroll Process

Simulation (Test Run):


Before you start the payroll run for all employees, you can run a Pay roll simulation for individual
employees. To do this follow the below path. & procedure.

STEP I
From the SAP Easy Access screen, choose Human Resources  Payroll  Asia/Pacific
India Payroll Accounting  Simulation or TC PC00_M40_CALC_SIMU
Now Double click on Simulation or Select the Simulation and Enter. Then Payroll Driver, India
Screen will appear.

STEP II
In this screen first enter the Payroll Area as 26 and select the current period or other period
Radio button depends upon running the payroll.
Enter the personnel number and payroll area in those fields. In the schema field Schema IN00 is
defaulted, change this to ZN00.
Select the Display variant remuneration statement field to show the Remuneration statement.
Then click on Execute icon of the top of the screen.

STEP III
In the Display Log screen Successful Personnel numbers and Rejected Personnel numbers will
be displayed. If the rejected personnel numbers are displayed, we have to correct the master
data according to the error message.
To see the remuneration statement click on the Display form icon on the top of screen. Then
Remuneration statement will be displayed.

Release the payroll:

STEP I

296
From the SAP Easy Access screen, choose Human ResourcesPayrollAsia/Pacific India
Payroll Accounting  Release payroll or TC PC00_M99_PA03_RELEA

STEP II
Now Double click on Release payroll or Select the Release payroll, then specify the payroll
area 26 for which you want to release payroll in popup box confirm the message to continue.

Start payroll
STEP I
From the SAP Easy Access screen, choose Human Resources Payroll Asia/Pacific India
Payroll Accounting Start payroll or TC PC00_M40_CALC
Here Double click on Start payroll or Select the Start payroll and enter. Then payroll Driver,
India Screen will appear.

STEP II
In this screen Payroll area, current period, schema fields are defaulted. Select the check
box in the test run field.
Select the Display variant remuneration statement field to see the remuneration statement
Then click on Execute icon of the top of the screen.

STEP III
The Display Log screen will appear in the Display Log Screen. Then Select the Form Icon for
Displaying the PAY SLIP or Remuneration statement.

STEP IV
If no errors in the Display Log, deselect the check box in the test run field and Execute the
payroll again.
The payroll has been run for all P.Nos of the payroll area

Released for corrections

STEP I

From the SAP Easy Access screen, choose Human Resources Payroll  Asia/Pacific India
Payroll Accounting  Corrections or TC PC00_M99_PA03_CORR

297
STEP II
Here Double click on Corrections or Select the corrections and enter to release for corrections.
Now the master data is unlocked for corrections.
Then maintain the required master data in the info types as per the errors displayed in the
Display log.
Repeat the process of Release the payroll and Start payroll.

Repeat these steps until payroll has been performed for all personnel numbers successfully
without errors.

Check Results
STEP I
From the SAP Easy Access screen, choose Human Resources Human Resources Payroll 
India Payroll Accounting  Check Results or TC PC00_M99_PA03_CHECK.

STEP II
If any errors are displayed in the payroll log after executing the payroll, then it should be
corrected.

Exit payroll
STEP I
From the SAP Easy Access screen, choose Human Resources Payroll  Asia/Pacific India
Payroll Accounting  Exit payroll or PC00_M99_PA03_END

STEP II
Exit Payroll dialog message appears, confirm the message
When you exit payroll, payroll is finished for all the personnel numbers in the payroll area and
the payroll period is complete. The personnel numbers for the payroll area can be processed
again.

298
Generation of Statutory Reports
PF Monthly Reports
1) Form 5 - Return of Employees qualifying for membership

STEP I
From the SAP Easy Access screen, choose Human Resources Payroll  Asia/ Pacific India
Subsequent Activities Per Payroll period Legal ReportsEmployees Provident fund Form5,
Form10 & From12A or TC - PC00_M40_EPF

STEP II
Here Enter the following details:

 Payroll Area.
 Period
 PF Trust ID
 Report Name as Form 5
Select Execute button
2) Form 10 - Return of Members leaving the service

STEP I
From the SAP Easy Access screen, choose Human Resources  Payroll  Asia/ Pacific
India Subsequent Activities Per Payroll period Legal ReportsEmployees Provident
fund Form5, Form10 & From12A or TC - PC00_M40_EPF

STEP II
Enter the following:

 Payroll Area.
 Period
 PF Trust ID
 Report Name as Form 10
Select Execute button
3) Form 12A- Monthly contribution statement

STEP I
From the SAP Easy Access screen, choose Human Resources Payroll Asia/ Pacific
India Subsequent Activities Per Payroll period Legal ReportsEmployees Provident
fund Form5, Form10 & From12A or TC - PC00_M40_EPF

299
STEP II
Enter the following:

 Payroll Area.
 Period
 PF Trust ID
 Report Name as Form 12A
Select Execute button

PF Annual Reports
1) Form 3A - Contribution Statement For Unexempted Establishments

STEP I
From the SAP Easy Access screen, choose Human Resources Payroll Asia/ Pacific
India Subsequent Activities Annual  Legal ReportsPFAnnual PF Report ( Form 3A ,
Form 6A ) or TC - PC00_M40_PFY

STEP II
Enter the following:
 Payroll Area.
 PF Trust ID
 Year
 Report Name FORM3A
Select Execute button
2) Form 6A -Consolidated Contribution statement

STEP I
From the SAP Easy Access screen, choose Human Resources Payroll Asia/ Pacific India
Subsequent Activities Annual  Legal ReportsPFAnnual PF Report ( Form 3A , Form 6A
) or TC - PC00_M40_PFY

STEP II
Enter the following:
 Payroll Area.
 Period
 PF Trust ID
 Report Name as Form 6A
Select Execute button

Pension Monthly Reports

300
1) Form 4 - Return of Employees qualifying for membership

STEP I
From the SAP Easy Access screen, choose Human Resources Payroll Asia/ Pacific India
Subsequent Activities Per Payroll period Legal ReportsPension Form4,Form5 & Form6
with Annexure for Trust wise Detls or TC - PC00_M40_EPN

STEP II
Enter the following:
 Payroll Area.
 Period
 PF Trust ID
 Report Name as Form 4
Select Execute button

2) Form 5 -Return of Members leaving the service

STEP I
From the SAP Easy Access screen, choose Human Resources Payroll Asia/ Pacific
India Subsequent Activities Per Payroll period Legal ReportsPension Form4,Form5 &
Form6 with Annexure for Trust wise Detls or TC - PC00_M40_EPN

STEP II
Enter the following:
 Payroll Area.
 Period
 PF Trust ID
 Report Name as Form 5
Select Execute button
3) Form 6 -Monthly contribution statement

STEP I
From the SAP Easy Access screen, choose Human Resources  Payroll Asia/ Pacific
India Subsequent Activities Per Payroll period Legal ReportsPension Form4,Form5 &
Form6 with Annexure for Trust wise Detls or TC - PC00_M40_EPN

STEP II
Enter the following:
 Payroll Area.
 Period
 PF Trust ID

301
 Report Name - FORM6 1995
Select Execute button

Pension Annual Reports


1) Form 7 (FPF) - Yearly Reports in Detail for Exempted Establishment
STEP I
From the SAP Easy Access screen, choose Human Resources  Payroll Asia/ Pacific
India Subsequent Activities Annual  Legal ReportsPensionAnnual Pension Reports
(Form8, Form 7 ) or TC - PC00_M40_PNY

STEP II
Enter the following:
 Payroll Area.
 PF Trust ID
 Year
 Report Name FORM 7(EPF)
Select Execute button
2) Form 8 (FPF) -Yearly Report For Exempted Establishment - 1971/95

STEP I
From the SAP Easy Access screen, choose Human Resources PayrollAsia/ Pacific
India Subsequent Activities Annual  Legal ReportsPensionAnnual Pension Reports
(Form8, Form 7 ) or TC - PC00_M40_PNY

STEP II
Enter the following:
 Payroll Area.
 Period
 PF Trust ID
 Report Name as Form 8(FPF)
Select Execute button

Professional Tax Monthly Return


STEP I
From the SAP Easy Access screen, choose Human Resources PayrollAsia/ Pacific India
Subsequent Activities Per Payroll period Legal ReportsProfessional Tax Professional Tax
Reports or PC00_M40_PTX

STEP II

302
1) Enter the following:
 Payroll Area.
 Period
 PT Group
 State /Region
2) Select Execute button

Form 16
STEP I
From the SAP Easy Access screen, choose Human Resources PayrollAsia/ Pacific
India Subsequent Activities Annual  Legal ReportsIncome Tax Form 16 or
PC00_M40_F16

STEP II
1) Enter the following:
 Payroll Area.
 Company code
 Taxation Year
 Report Name FORM3A
2) Select Execute button

Form 24
STEP I
From the SAP Easy Access screen, choose Human Resources PayrollAsia/ Pacific
India Subsequent Activities Annual  Legal ReportsIncome Tax Form 24 or
PC00_M40_F24

STEP II
1) Enter the following:
 Payroll Area.
 Company code
 Taxation Year
2) Select Execute button

303
Features Used In Payroll:

ABKRS

304
TARIF

LGMST:

305
40EPF:

40ECS:

306
40CLM:

16EVA:

40LTR:

307
40SAN:

40LCM:

40PTX:

308
40ECC:

OCEDT:

ALOAN:

309
EDTIN:

EDPDF:

310
DTAKT:

PPMOD:

NUMKR:

PINCH:

311
VDSK1:

PLOGI:

SCHKZ:

TMSTA:

312
QUOMO:

PFREQ:

313
Monthly Payroll-Run- End User manual:

Simulation Run Payroll

We can simulate payroll for individual employees before performing the regular
payroll run for all the employees in an enterprise.

If we have made any changes to an employees master data, which may lead to
far-reaching changes in his or her payroll results, stimulation comes into play.

In this way, we can recognize sources of errors in time to make corrections before
the regular payroll run.

We can even simulate payroll for individual employees at any time during the
regular payroll process, in order to trace the cause of any errors.

A simulation run corresponds to a regular payroll run with the following restrictions:

The results of a simulated payroll run are not saved on the data base. We
can view and print the results in the payroll log.
The system does not lock any master data.
The current payroll period in the payroll control record is not changed.
The steps Release payroll and Exit payroll do not apply.

Simulation of Payroll
Path:-

314
1. From the SAP Easy Access screen, choose Human Resources  Payroll 
Asia / Pacific  India Payroll Accounting Payroll Simulation in the SAP
menu.
Screenshot:

Enter Payroll Area number

25 Payroll Area Nationals


Enter P.No, we want to run payroll.

If we do not enter P.No, payroll will run for


whole Payroll Area 25; choose the period
to be return.

Enter the schema ZN00.

This is the schema designed for Cairn


Energy National Employees

This is the test Run

Select the Variant Remuneration


Statement, to view Pay slip.

After entering the above details, click Execute button. Then, payroll schema
will run payroll and displays the Payroll Log and Pay slip.

2. Enter the necessary data and choose Execute button.

We can access the initial screen of the payroll program.

The Test Run (No Update) indicator is set and cannot be changed.

Releasing Payroll

This is to release the Payroll Area to enable the Payroll Driver to run payroll. When
we release payroll system automatically increase the payroll period by 1 from the
existing payroll period.

Path:-

315
1. From the SAP Easy Access screen, choose Human Resources  Payroll
Asia/Pacific  India Payroll Accounting Release Payroll in the SAP
menu.

Screenshot:

2. Choose Yes.

We can run payroll for this payroll area.


The system has increased the period number in the payroll control record for the
payroll area by 1. The payroll control record is used to lock the personnel numbers
in the payroll area for changes to the master and time data reflecting the past and
present.

Start Payroll (Live Payroll)


We have released the payroll area or areas for which we want to run payroll.

Path:-

1. From the SAP Easy Access screen, choose Human Resources  Payroll 
Asia / Pacific  India Payroll Accounting Start Payroll in the SAP menu.

We can access the selection screen of the payroll program as shown in the
Step Simulation Payroll.

2. Enter the data required.

 The current period indicator is set in the Payroll period group.


Depending on the payroll area specified, the system reads the current
period from the payroll control record.

If we flag Display log, we get a detailed payroll log after the payroll run.

316
 The Test run (no update) indicator must not be flagged because
otherwise the system will not save the payroll results.

3. Choose Program Execute button.

 The system performs payroll (usually in the background). If errors


occur, we will get a list with the relevant error messages after payroll.

Use the error messages to check whether personnel numbers have been
rejected or not selected.

 If personnel numbers are rejected or not selected, we must not exit the
payroll program. We must correct the master and time data (Infotype) for
the relevant employee and finally perform a correction run.

Displaying the Payroll Log

The payroll log gives us clear and detailed information on the payroll run and its
results. It is divided into different levels that we can display depending on the
amount of detail required.

The General data level gives information on the processed data and shows the
payroll schema used by the system.

The Successful personnel numbers and Rejected personnel numbers include


processing of the schema for each personnel number

Navigation in the log tree.

To display lower levels, click on the structure node belonging to the level that
we wish to open. To display all levels behind a higher level, place the cursor
on the relevant level and choose Expand.

Old log
If we use customer functions with their own logs, we can display these logs
by clicking on the Old log pushbutton.
If Payroll is running retroactively, for any employee, we can display the details of
Retro Active results

317
Screenshot:

Click here to view the


Remuneration Statement

The Payroll log displays the


sequential steps of Payroll
Run

The status of Selected and


Rejected P.Nos

Correcting Payroll-Relevant Master and Time Data

When we run payroll occurrence of in error is possible. To complete the payroll run
successfully, it is necessary to correct the master data of the employee.

Path:-

1. From the SAP Easy Access screen, choose Human Resources  Payroll 
Asia / Pacific  India Payroll Accounting Corrections in the SAP menu.

318
Screenshot:

2. Choose Yes

The system sets the payroll status for the payroll area to Released for
correction. Master and time data processing for the personnel numbers in the
payroll area has been released again.

3. Choose Human resources  Personnel management  Administration HR


master data  Maintain. (PA 30)

4. Correct the relevant infotypes.

Running Payroll for Error P.Nos


Now, we have released the payroll area or areas for which we want to run payroll.

1. From the SAP Easy Access screen, choose Human Resources  Payroll 
Asia / Pacific  India Payroll Accounting Start Payroll in the SAP menu.

We access the selection screen of the payroll program as shown in the step
Simulation Payroll

2. Enter the data required.

 The current period indicator is set in the Payroll period group. Depending
on the payroll area specified, the system reads the current period from
the payroll control record.

If we flag the Display log, we get a detailed after the payroll run

 The Test run (no update) indicator must not be flagged because
otherwise the system will not save the payroll results.

319
3. Choose Program Execute button.

 The system performs payroll (usually in the background). If errors occur,


we will get a list with the relevant error messages after payroll.

Use the error messages to check whether personnel numbers have been
rejected or not selected.

Simulating a Posting Run


We recommend that we simulate a posting run both before and after completing
(Exit Payroll) payroll. In this way, we can recognize posting-relevant errors in the
payroll results early on, and avoid errors when creating a live posting run.
We can repeat simulation of posting runs as often as we require, as this does not,
unlike creating a live posting run, lead to the payroll results being selected.
Note: - The detailed explanation has been provided in the section posting to
Accounts User Manual.

Exiting Payroll
We have made all master data corrections, have run payroll for all the employees of
the Payroll Area with out errors.
Path:-

1. From the SAP Easy Access screen, choose Human Resources  Payroll
Asia/Pacific  IndiaPayroll AccountingExit Payroll, form the SAP menu.

Screenshot:

2. Choose Yes
When we exit payroll, payroll is finished for all the personnel numbers in the payroll
area and the payroll period is complete.

320
 If we want to exit the payroll run for several payroll areas, it is easier to use
the payroll control record. To do so, proceed as when releasing several
payroll areas.

 If we exit payroll using the payroll control record, we can simultaneously


change the earliest possible retroactive accounting period for the relevant
payroll area.

 As long as we have not performed the payroll run without errors, it is not
suggestible to change the earliest possible retroactive accounting period. For
this reason, we can only make entries in this field in the payroll control
record after we have chosen End of payroll and before we save the payroll
control record.

Display Payroll Results

We can use report H99_DISPLAY_PAYRESULT (Display Payroll Results) to display


the payroll results for one or several personnel numbers.

Path:-

1. From the SAP Easy Access screen, choose Human Resources  Payroll
Asia/Pacific  India utilitiesCluster display from the SAP menu.

Screenshot:

Double click on the line to view


the details and Results tables

2. Enter the personnel numbers

321
The symbol in the Results column shows if there are results available in the
selected period.
 Results exist (Green Symbol)
 No results exist (Red Symbol)
 We have no authorization to display results (Grey colour Symbol)
If the current personnel number is no longer selected (for example because
we selected a column), we can renew the selection by choosing Update
Result.
3. Overview of all the payroll results for a personnel number (cluster CU)
4. Overview of Tables for a Payroll Result
We have displayed the payroll results for a personnel number. If we want to
display the tables for a payroll result, select this payroll result and choose
Display Overview. The system displays the overview of all tables of the
payroll result that are relevant to the country of the employee, and the
number of entries per table.
Remuneration Statement

In the Remuneration Statement, SAP R/3 lists amounts and information for the
employee per payroll period. This includes, for example:

Gross amount (for example, payments)


Net amount (for example, after deductions)
Outgoing payment (for example, bank transfer)
Additional information (for example, organizational assignment, leave,
notes to the employee)

1. We can access the Pay slip, directly while running payroll, using Payroll Driver.

2. After Payroll run and exiting the payroll run, we can generate the Remuneration
Statement.
Path:

1) From the SAP Easy Access screen, choose Human Resources  Payroll
Asia/Pacific  IndiaPayroll AccountingRemuneration Statement, from
the SAP menu.

Screenshot:

322
Enter Payroll Area number

25 Payroll Area Nationals

Enter P.No, to view Payslip of one


employee. Do not enter P.No, to view for
entire Payroll Area 25

2) Enter the details as mentioned and Chose Execute button.


The Remuneration statement will appear as shown in the following screenshot.

323
Double-clicking on a sub-schema will take you to the maintenance screen for that schema.
Double-clicking on any of the rules (PCR's) will take you to the rule editor. You can tell the difference between sub-
schemas a rules by looking at the parameters. The name of the sub-schema can be found in the Par 1 column. The
main schema generally calls all the different sub-schemas. The sub-schemas will then call the payroll rules. In most
cases, when a rule is called, there will be parameters in the Par 2 or Par 3 columns.
In the main, most sub-schemas are called by the "copy" command.
Schemas, rules and features in SAP use the following line editor commands. This allows you to move, delete, copy
and insert lines. All the commands are entered in the area used for the line numbers. Overwrite any of the numbers
with the commands shown below. For the commands using 1 letter - hit the return key once you have entered the
letter. For the commands using 2 letters - hit the return key after the first 2 letters have been entered or after both
sets have been entered.
The most commonly used commands are:

Line Command Description

D Deletes a line

I Inserts a line

M Moves a line

C Copies a line

DD Indicates the start of a block to be deleted

DD Indicates the end of a block to be deleted

CC Indicates the start of a block to be copied

CC Indicates the end of a block to be copied

MM Indicates the start of a block to be moved

MM Indicates the end of a block to be moved

Once you have chosen the block to move or copy, you need to show where to move or copy it to in the schema. The
following commands indicate where you can copy or move the lines to.

Line Command Description

A Places the block after the chosen line

B Places the block before the chosen line

Remember when calling the PCR from the schema: GEN means that the wagetype is **** i.e. you haven't specified
one and NOAB means that it will look at any EE Sub-Grouping. If you want the rule to use specific wage types or
groupings, then leave either blank.
Use the print option and VAR (PAR 2) in the schema to output the variable table during processing.

324
Position is very important for schemas. Look to see where a similar piece of processing has taken place. If in doubt,
place the rule after the similar data has been read and processed.
Commonly used Functions

Function Description

PIT Process Input Table

PRT Process Results Table

COPY Calls a schema placed in PAR1.

BLOCK Defines the start and end of a nested node

IF/ELSE/ENDIF The schema is processed if the condition is fulfilled

Pxxx Processes the information held in infotype xxxx.

Actio calls a PCR. It is processed, irrespective of whether the wage type exists
ACTIO
or not.

Commonly used Parameters

Parameter Description

GEN Process any wage type

9000 Processes only wage type 9000

NOAB Process for any EE sub-group groupings

1 Processes the rule only for EE sub-group grouping of 1

Payroll PCR's

Transaction Code: PE02


Menu Path:
Human Resources Payroll Europe Great Britain Tools Maintenance Tools Rules

Commonly used operations in payroll configuration

Operation Description

This covers all the remaining entries not already specified. If you leave the line
* blank for the operation then the WT is dropped. Remember you always have to
have an option for * in your PCR.

325
Cumulates the wage type into the relevant cumulation (/101...) and
ADDCU
valuation(/201...) wage types

From the IT, Number and Amt are cumulated into the OT. Blank is OT whilst E
ADDNA *
refers to the RT.

ADDNA 4067 Current Num and Amt are added in to wage type 4067.

This operation is very similar to ADDWT. The only difference is that it writes
ADDWSE9N03
the value to table V0 as well

ADDWSI* Store the current wage type in the IT.

ADDWT * Store wage type in IT/OT

All the current values for amt, num and rte are added to the values that are
ADDWT 1103
currently held in wt 1103

Adds the current wage type to the variable table as T - which can be used at a
ADDWT&T
later stage

The values in the wage type are copied to the previous employer table VAG -
ADDWTA*
called in the rules XDPI, XDPR & XDPT

ADDWTC* The values in the current wage type are added into the CRT

The values in the current wage type are added into the CRT for the technical
ADDWTC/101
wage type /101

ADDWTD* The values in the current wage type are added into the Difference table DT

The values in the current wage type are added into the difference table DT for
ADDWTD/551
the technical wage type /551

ADDWTD/APO Add the current wage type to the difference table (DT)

ADDWTE Store amount in Results Table (RT) - difference with line below

ADDWTE* Add the current wage type to the results table RT

ADDWTE/101 Add the current wage type to the results table as /101

ADDWTH/201 Add the current wage type to the old results table (ORT) as wage type /201

ADDWTI* Add the current wage type to the input table IT

326
The values in the current wage type are added into the input table IT for the
ADDWTI/101
technical wage type /101

ADDWTL* Add the current wage type to the results table last payroll (LRT)

ADDWTN Used in XLON

ADDWTN/LRP (Loans - XLON)

ADDWTW Add the current wage type to the wage maintenance table

Subtract amount field from wage type 9023 from Table IT (if wage type 9023 is
AMT- 9023
available.)

AMT%33.33 Multiply the amount by 33.33%

AMT%KSAPRO Multiply the amount by the value SAPRO held in table T511k

AMT-& T Amount minus the value held in variable T

AMT*-1 Amount multiplied by negative 1

AMT*12 Multiply amount by 12

Multiply the amount by the constant GENAU held in table T511k. GENAU is
AMT*KGENAU used to factor up by 4 or 5 factors of 10 to avoid the issue of errors caused by
rounding.

AMT-.04 Subtract 0.4 from the amount field

AMT/2 Divide the amount by 2

AMT/KGENAU Divide the amount by the factor GENAU held in the constants table T511k

AMT/KPKWPR Amount divided by the constant PKWRP held in table T511K

AMT/KZF001 Amount is divided by constant ZF001 from table T511K

AMT? * Compare the value held in the amount field for all wage types

AMT? /GPY Compare the value held in the amount field for wage type /GPY

AMT?& ZAPR Compare the value held in the amount field against the constant ZAPR

327
AMT?0 Compare the value held in the amount field against 0

Compare the amount against the value of the amount held in the results table
AMT?E /167
RT for wage type /167

AMT?IGRUEB Compare the current amount against the limit held for the bank transfer

AMT+ /564 Add the amount from wage type /564 from the IT

Add amount field from wage type 0001 from Table IT (if wage type 0001 is
AMT+ 0001
available.)

Add amount field from wage type 9013 from Table IT (if wage type 9013 is
AMT+ 9013
available.)

Add the value held in the variable ZSAP to the amount for the current wage
AMT+& ZSAP
type being processed

AMT+E 910B Add the current amount to the RT and place in wage type 910B

AMT+O /ZPO Add Amt from wage type /ZPO into VORT (Summarised ORT)

Checks whether the currently held amount is less that that held in the wage
AMT< /562
type /562

AMT= * This sets the amount = zero for the wage type in question

Store the value in the amount field of wage type /111 in the amount field of
AMT= /111
wage type 2110

Store the value in the amount field of wage type 1000 in the amount field of
AMT= 1000
wage type 2110

Let the amount equal the value held in the BETRG (amount) field for the wage
AMT= BETRG
type in question

Reset the amount on wage type xxxx to that held in the value for KWWR held
AMT= PKWWR
in T511K

AMT= PLANS Sets the amount = position number

AMT=& /426 Set the amt = amt held on technical WT /426

Reset the amount on wage type xxxx to that held in the temporary wage type
AMT=& TASA
TASA

328
AMT=0 Let the amount equal zero

AMT=A * The amount is set to the value held in the table VAG - previous employee data

AMT=E * Lets the Amt = the Amt held for the current wage type in the RT

AMT=E /167 Lets the Amt = the Amt held for technical wage type /167 in the RT

AMT=KSAPLR Set the amount = the value SAPLR held in table T511k

Lets the Amt = the Amt held for the current wage type in the LRT - last result
AMT=L *
table

AMT=L /561 Lets the Amt = the Amt held for the wage type /561 in the LRT - last result table

Add the amount value in technical loan wage type /LBB (loan balance) to
AMT=N /LBB
specific loan balance wage type

Add the amount value in technical loan wage type /LOP (loan payment) to
AMT=N /LOP
specific loan payment wage type

Add the amount value in technical loan wage type /LRP (loan repayment) to
AMT=N /LRP
specific loan repayment wage type

Lets the Amt = the Amt held for the wage type /561 in the OCRT - old
AMT=Q /GPY
cumulative result table

AMT=ZERO Reduce the value in the amount field to zero

"Maximum formation: The greater value of * and the current value of the AMT
AMT>*
field is determined and written to the current AMT field."

AMT-1 Multiply the amount by -1 - I think this should be subtract 1 from the amt

If the amount field value is smaller than 50, it is retained. Otherwise it is set at
AMT50
50 (forming a minimum amount).

AMT-E /167 Subtract the Amt value held in the RT for /167 from the currently stored amount

AMT-K43301 Take the value held against payroll constant 43301 from the annual salary

Subtract the Amt value held in the ORT for /167 from the currently stored
AMT-O /167
amount

AMT-R 9019
Amt for the current wage type less the value held in the RT for 9019 (Results

329
wage types using exact splits)

AMTS /564 Subtraction to zero - the value cannot be less than zero.

AMTS* Subtraction to 0 (not negative) for the current wage type

AMTS* 9013 Subtraction to 0 (not negative). Current wage type less 9013

Subtraction to 0 (not negative). Current wage type less Amt held in the RT for
AMTSE 9043
wage type 9043

"Sets the recipient data for bank transfers. Can only be run after bank transfer
data has been read from an infotype. Data on wage type and amount are
BTREC /558
transferred from the current fields (OT) and retained in the transfer table
together with data on the recipient of the record last read."

CMPER 0510 Compares the current amount with that held for period 10 in year 05.

D Expect a decision in this line

The amount field value is compared with 0, and the result ('>', '=' or '<') is
D AMT?0
placed in the variable key.

D VWTCL 01 Make a decision on processing class 01

DIVID ANR Divide the amount by the number and store the result in the rate field

Divide the value in amount field by the value in the rate field and put the result
DIVID ARA
in the amount field

Divide the amount by the rate and store the answer in the rate for the
DIVID ARR
wagetype

DIVID NRN Divide the number by the rate and store the answer in the number field

ELIMI * Eliminate all splits

ELIMI A Eliminate splits - work center period (WPBP)

ELIMI K Eliminate splits - cost accounting

Eliminate the splits for cost accounting, alternative payments and variable
ELIMI KTX
assignment

ELIMI R Eliminate splits - employee sub-group grouping for PCRs

330
ELIMI T Eliminate splits - alternative payments (ALP)

ELIMI U Eliminate splits - bank transfer (BT)

ELIMI X Eliminate splits - variable assignment

ELIMI Y Eliminate splits - absence assignment

ELIMI Z Eliminate splits - time unit

ERROR Processing terminates for the current employee

Restore the original values for the amount - i.e. The values that were held for
FILLF A
the amount field in the WT before any processing in this rule

Restore the original values for the number - i.e. The values that were held for
FILLF N
the number field in the WT before any processing in this rule

Restore the original values for the number, rate and amount - i.e. The values
FILLF NRA that were held for the number, rate and amount fields in the WT before any
processing in this rule

Restore the original values for the rate - i.e. The values that were held in the
FILLF R
WT before any processing in this rule

"GB specific processing of AWE operation GB specific operation to overwrite


GBVRT the average RATE of wage type /MAE in table RT in case of a retro
calculation."

GCY ZUM2 Call PCR ZUM2

GCYGXALQ Calls PCR XALQ for all wage types - sets wage type to ****

GEWRT Elimination of WPBP split in the RT

GSXP2 New Changes Across End of Year solution active for GBSXP phase 2

Check on Implementation Date of AVERA for SxP AWE. Called in GG70 and
GSXPD ensures that the old and new technical wage types for averages don't both
exist.

Evaluates the status of the LRT table. Processing is only continued if the
LRTST Y
previous month falls in the current year.

MEANV 01 Calculation of averages for 01 (from table T511A)

331
Calcualation of averages for 03 (from table T511A) - not sure what the G
MEANVG03
implies

Can use a 5 character message. Comes up whether the log is turned on or off.
MESSGxxxxx
Can be used as a customised error message.

Sets the modifier for Wage type generation (T510S) to 02 as the employee
MODIF 1=02
grouping

Sets the modifier for Constant valuations (T510J) to 01 as the employee


MODIF 2=01
grouping

MODIF A=01 Sets the modifier for the absence valuation rule (T544C) to 01

Multiply the amount by the number and store as the number field for the wage
MULTI ANN
type

Multiply the value in number field by the value in the rate field and put the
MULTI NRA
result in the amount field

Process the next line. Placing an * in the last column in the operation column
NEXTR has the same effect as "nextr". Remember to put a letter or number in the next
line under the NL column.

Continuation line. A...Z followed by 0...9 Don't forget to put in the letter
NEXTR A
following the NEXTR in the continuation line of the next line.

Continuation line. A...Z followed by 0...9 Don't forget to put in the letter
NEXTR B
following the NEXTR in the continuation line of the next line.

Multiply the value in the number field by the value held against the capacity
NUM* BSGRD
utilization level on infotype 0008

NUM*1.5 Multiply the value in the number field by 1.5

NUM/100 Divide the value in the number field by 100

NUM?0 Test the value in the number field against 0

Add the value in the number field of wage type 3710 to the number field in the
NUM+ 3710
WT being processed

Adds the number held in the temporary variable ZNIL to the currently held
NUM+& ZNIL
value for the number

NUM+39 Add a value of 39 to the number field

332
Add to the NUM value from wage type 3000 held in the CRT table - to the NUM
NUM+C 3000
value of the WT being processed

Adds the number held in technical wage type /852 to the currently held value
NUM+E /852
for the number

Adds the number from the partial period parameter for the paid absence
NUM+TSAP** measured in working hours for xx is the sum of all paid absences (totalled over
all classes)

NUM= 3000 Set the current NUM to the value held in wage type 3000

NUM= ANZHL Transfers the value of the ANZHL field to the number field.

NUM= BWGRL Sets the number equal to the valuation basis per hour

NUM = Capacity utilization level from P0007 (called record layout fields in SAP
NUM= EMPCT
Help)

NUM= PLANS Sets the number equal to the position number of the employee

NUM= STDAZ Sets the number equal to the number of hours taken from IT 0007

NUM=& ZSHF Sets the number equal to the number held in the temporary variable ZSHF

NUM=0 Set the number field to zero

NUM=39 Store 39 in the number field

NUM=BJRSTD Sets the number equal to the position number of the employee

NUM=BTGSTD Sets the number equal to the daily hours worked by the employee

NUM=BWOSTD Sets the number equal to the weekly hours worked by the employee

NUM=E /SSP Set the NUM = the value of /SSP held in the results table

Sets the number equal to the working hours for the employee for the entire
NUM=GSDIVP
payroll period

Set the number = planned working time measured in working hours taken from
NUM=GSSOLL
the work schedule rule

NUM=TSAU** See part period parameter help (function PARTT)

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NUM=TSAX** See part period parameter help (function PARTT)

NUM=TSDIVI See part period parameter help (function PARTT)

NUM=WOSTD See part period parameter help (function PARTT)

NUM=YCURPP Set the NUM = current payroll period (?)

NUM-51 Reduce the hours held in the number field by 51

Take away the number for technical wage type /845 held in the RT from the
NUM-E /845
currently held number

Current value in the number field less the total working time measured in
NUM-TSDIVP
working hours taken from the total working time in payroll accounting period

Evaluates operation indicator - used immediately after a database record has


OPIND
been read. Multiplies by -1.

OUTWPABART Load Work Center and Basic Pay Data - payroll area

OUTWPCTYMO Load Work Center and Basic Pay Data - country modifier

OUTWPPAYSB Decide which payroll accounting area the employee is in

OUTWPPERSB Load Work Center and Basic Pay Data - employee sub-group

OUTWPPERSG Load Work Center and Basic Pay Data - employee group

OUTWPPLANT Load Work Center and Basic Pay Data - personnel area

OUTWPPLTSC Load Work Center and Basic Pay Data - personnel sub-area

OUTWPSHIFT Load Work Center and Basic Pay Data - shift indicator

OUTWPTRFAR Load Work Center and Basic Pay Data - pay scale type

OUTWPWWEEK Load Work Center and Basic Pay Data - working week from IT 0007

PCY X05D* Runs PCR X05D for all employee subgroup groupings

PCY X93B Runs PCR X93B

PPPAR A Reads part period parameters: leavers during payroll period

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PPPAR B Reads part period parameters: paid absences during payroll period

PPPAR E Reads part period parameters: new joiners during payroll period

Reads part period parameters: leavers on the first day of the next payroll
PPPAR F
period

Reads part period parameters: if the time unit for the payroll area is different to
PPPAR P
the time unit for the pay scale type and area

PPPAR R Reads part period parameters: is the employee is in an active work centre?

PPPAR S Reads part period parameters: basic pay changes during payroll period

PPPAR U Reads part period parameters: for unpaid absences in the period

PRINT Prints the IT

PRINT& WTG Prints WTG from the variable table

PRINTC Prints the contents of the CRT

PRINTE Prints the contents of the RT

PRINTL Prints out the contents of the old results table (LRT)

PRINTO Prints the summarised ORT (VORT)

R Employee work centre is inactive, therefore do nothing

You want to know if there is an entry in table T51P1 with indicator 10 for the
R51P1?10N
current IT wage type. If an entry is found, processing should be continued.

You want to read the entry in table T51P1 with indicator 01 for the current IT
R51P1=01R
wage type, and store it in the OT table. If an entry is found it should be rejected

"Operation R51P6 reads an entry from table T51P6. This table determines the
R51P6A characteristics of the deduction wage types. The value of the arrears
characteristic should be placed in the variable key."

RE510T Read Pay Scale Table - group and level

RESET * Sets the splits back up again - has the opposite effect to the ELIMI * operation.

RESET 1 Resets the first national split (/SI)

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Resets the amount and the rate - is the opposite of ELIMI. Reset * - resets all
RESET AR the split indicators. Give the meaning of all the other variables elsewhere in the
document.

RESET KR Resets the cost accounting and employee subgroup grouping values

Resets R - is the opposite of ELIMI - resets the employee subgroup groupings


RESET R
for the employee

RETRO Checks if the payroll run is a retroactive accounting run

ROUND Rounds off the AMT field - see SAP help for specifics

ROUND 005 Rounds the AMT field up so that it is divisible by 005

ROUND +100 Rounds the AMT field to the next available number

ROUNDA Rounds off the NUM field - see SAP help for specifics

ROUNDB Rounds off the RTE field - see SAP help for specifics

ROUNDG Rounds off the AMT field - see SAP help for specifics

RTE%33.33 Multiply the value held in the rate by 33.33% - so effectively multiply by .3333

RTE-& HALF Subtract the value held in the constant HALF from the rate

Multiply the value held in the rate by the capacity utilization level field on
RTE* BSGRD
infotype 0008

RTE*-1 Multiply the rate by negative 1 - effectively switch the sign for the value

RTE*100 Multiply percentage held in rate field by 100

RTE*KGENAU Multiply the rate by the constant GENAU held in table T511k

RTE*KGENAU Multiply the value in the rate field by the payroll constant GENAU (10,000).

RTE/100 Rate divide by 100

RTE/GKDIVI RTE/ total working time in calendar days

RTE/TADIVI RTE/ total working time in working days

336
RTE/TASOLL RTE/ planned working time measured in work days

RTE/TKDIVI RTE/ Total working time measured in calendar days

Divide the value in the rate field by the worked hours for pay period being
RTE/TSDIVI
processed.

RTE/TSDIVP RTE/ total working time measured in working hours

Check to see how the current rate compares against the value held in the
RTE?& VLBS
temporary variable VLBS

RTE?0 Check to see how the current rate compares against a value of zero

RTE+ 1001 Adds the rate held in wage type 1001 to the currently held rate

RTE+& MM Adds the rate held in the variable MM to the currently held rate

RTE+* Adds the current rate to the IT

RTE+100.00 Adds a value of 100 to the currently held rate

RTE+BBETRG Add the amount from table to the currently held rate

Add the unpaid absences measured in calendar days for counting class 10
RTE+TKAU10
from table T554C

RTE= 1001 Set the rate equal to the value held in the rate field for wage type 1001

RTE= BETRG Set the rate equal to the amount

RTE= BSGRD Set the rate equal to the capacity utilization level held on infotype 0008

RTE= BWGRL Sets the rate equal to the valuation basis per hour

RTE=& AB Sets the rate equal to the value held in the temporary variable AB

RTE=0 Set the rate field to zero

RTE=10000 Store 10000 in the rate field of wage type xxxx

RTE=BBETRG Set the rate equal to the amount pulled from the table

RTE=BWOSTD Sets the RTE equal to the weekly hours worked by the employee

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RTE=GKSOLL Set the rate as the planned calendar days

Store the value held against payroll constant 30551 in table T511 in the rate
RTE=K30551
field of wage type xxxx

RTE=KGENAU RTE set to the value of GENAU from table T511K (default set at 10 000)

RTE=TADIVP RTE = Total working time measured in working days

RTE=TASOLL RTE = planned working time measured in work days

RTE=TKDIVI RTE = Total working time measured in calendar days

Store the planned calendar days in the rate field of the wage type being
RTE=TKSOLL
processed

RTE=TSAU07 RTE = unpaid absence measured in working hours for counting class 07

RTE=TSDIVP RTE = total working time measured in working hours

RTE=TSSOLL RTE = planned working time measured in working hours

RTE=ZERO Reduce the value in the amount field to zero

Rate subtract the part period unpaid absences in calendar days for all unpaid
RTE-GKAU**
absences (totalled over all absence counting classes)

Rate subtract the part period unpaid absences in working days for all unpaid
RTE-TAAU**
absences (totalled over all absence counting classes)

Take away any unpaid absence, in calendar days, from the current rate
RTE-TKAU**
(totalled over all absence counting classes)

Take away any unpaid absence, in calendar days, from the current rate (for
RTE-TKAU20
absence counting class 20)

Take away any unpaid absence, in worked hours, from the currently held rate
RTE-TSAU**
(totalled over all absence counting classes)

SCOND=F IF The condition for function IF is false

SCOND=T AL Set condition for Function LPBEG when the condition is true

SCOND=T IF The condition for function IF is true

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SCOND=T IF The condition for function IF is true

SETIN A=01 Set the work center - basic pay split for the wage type as 01

SETIN R=1 Set the ESG for PCR as 1

You want to set X with number 01 as a variable split; the number of the split is
SETIN X=NX
to be increased by 1 by every call.

Status field 2 which is valid at the start of the in-period is entered in the
STATU 2P
variable key.

SUBRC?SET The return code set in the second example must be evaluated.

SUBRC=0 The internal return code is set to the value 0

SUBWT * Subtracts the current wage type - effectively changing the sign of the NRA.

SUBWT 1025 Subtracts the current wage type (signs change) and stores it as 1025.

SUBWT&ZREG Subtracts the current wage type and stores it as a temporary variable ZREG.

Subtracts the current wage type (sign change) of the NRA in the difference
SUBWTD*
table (DT)

Subtracts the current wage type and stores it in the difference table (DT) as a
SUBWTD/551
temporary variable ZREG.

Flicks the sign for NRA of the currently processed wage type and stores it in
SUBWTE
the RT

Subtracts the current wage type (sign change) of the NRA and stores in the
SUBWTE*
results table (RT)

Flicks the sign for NRA of the currently processed wage type and stores it in
SUBWTE/121
the RT as technical wage type /121

Flicks the sign for NRA of the currently processed wage type and stores it in
SUBWTI*
the input table (IT)

Flicks the sign for NRA of the currently processed wage type and stores it in
SUBWTI/101
the input table (IT) as technical wage type /101

TABLE 503 Table query on employee groupings / areas

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TABLE 508A Table query on shifts / time groups

TABLE 510P Table query on premium table

TABLE 512W Table query on valuation of wage types

TABLE 528B Table query on positions table in PA

TABLEALP Table query on the Alternative Payments table

TABLEP0014 Table query on data held in infotype 0014 - recurring payments and deductions

TABLEP0015 Table query on data held in infotype 0015 - additional payments

VAKEYALZNR Place in the variable key - Y/N alternative payment

VAKEYAUFKZ Place in the variable key - extra pay indicator for overtime

VAKEYBNKSA Place in the variable key - variable keys are held in a certain table

VAKEYBNKSA Place in the variable key - type of bank details P0009

VAKEYLGART Store in the variable key the wage type

VAKEYLNCLS Place in the variable key - loan type

VAKEYLNTPY Place in the variable key - loan type P0045

VAKEYLNTYP Place in the variable key - loan type P0045

VAKEYPAYTY Place in the variable key - payroll type

VAKEYPRAKN Place in the variable key - premium indicator time ITs

Place in the variable key - variable key is filled out based on the values in the
VAKEYTGRLE
TRFGR and TRFST fields from the current PZ record

VAKEYVERSL Place in the variable key - clearing key for overtime

VAKEYZEINH Place in the variable key - time unit

VAKEYZLSCH Place in the variable key - payment key for bank transfers

VALBS? The system checks to see whether a valuation base exists

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The system checks if a valuation basis is for the current wage type in table
VALBS?0
T512W. (That the "0" line of view V_T512_B is read).

The current wage type is evaluated with the valuation basis that is entered for
VALBS0
the current wage type itself. (That is, the "0" line of view V_512W_B).

The system multiplies an entry that already exists in the RTE field for the
current wage type with the percentage rate from a line 0 of view V_512W and
VALBS0 *
then replaces the wage type names of the current wage type with the name of
the wage type from the same line in V_512W.

Same as VALBS0 * with the exception that the data from infotype 2010 is
VALBS0 B
used.

Replaces the current wage type with the statement wage type that is entered in
VALBS1 table T512W for the second wage type derived from the current wage type,
and then you want to valuate this using the corresponding valuation basis.

VALEN 2 Sets the length of the variable key to 2

VALEN 3 Sets the length of the variable key to 3

VAOFF 2 Variable offset - set here to 2. The system with then ignores the first 2 digits.

VARGBINDBW Place the table field "indicator for indirect valuation" in the variable key

VARGBPRAKN Place the table field "premium number" in the variable key

Place the table field "ES grouping for collective agreement provision" in the
VARGBTRFKZ
variable key

VWTCL 64 Interrogate processing class 64

WGTYP? Usually part of a decision - where the wage type is queried

WGTYP=* Passes through the wage type as unchanged

Decide if employee has had a pay change in pay period & if the one being
WPALL?LAST
processed is the last

Operation WPBPC distributes the amount of the current wage type to the
WPBPC
active WPBP periods in the payroll period.

This operation splits the amounts but does not distribute them to the different
WPBPCW
periods

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Z Expect to call another PCR in this line

ZERO= AN Sets the AMT and NUM to zero

ZERO= RNA Set the values for the rate, number and amount equal to zero

ZERO=& ABCD Initialises the variable ABCD

ZERO=NRA Sets the NUM RTE and AMT to zero

Wishing to retrieve previous payroll period results to be used in a PCR?

You can do so by using the operation IMPRE with parameter NN (NN periods before current payroll period). Also
have a look at the documentation of IMPRE.
An example in using this operation is as follows (reading the period 6 months ago):
D ZERO = NRA IMPRE 6 SUBRC?IMP *
0 AMT = O 1001SETIN A=01SETIN R=3 ZERO= NR ADDWTI1001

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343
344
345
346
347
348
349
350
351
352
353
354
355
356
357
358
359
360
361
Customized- SCHEMAS:

INAL:

362
INAP:

INEI:

INLN:

363
YNC0:

364
ZNNC:

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SAP Overview

1. Explain the structure of the client/server framework.

2. Project Implementation Tools

1. What is the IMG?

2. What is a project IMG?

3. Basics of Human Resources

1. What are the most important processes supported in Human Resources (HR)?

2. What are the most important structures in HR?

3. What is meant by Employee Self-Service?

4. What ways are there to select an Infotype?

5. How do you hire a new employee?

6. Which steps make up the payroll process?

7. Why is there a cross-application time sheet?

What are the possible target components?

8. What is the purpose of time evaluation?

9. Which reporting tools do you know of?

10. How is the recruitment component integrated with the other HR components?

11. What is an applicant action?

12. What is the difference between qualifications and requirements?

13. What is the difference between career planning and succession planning?

What is a development plan?

14. Describe the day-to-day activities in Training and Event Management.

15. What is the appraisal system component used for?

16. What are the main functions of Compensation Management?

17. What personnel cost planning methods are there in SAP HR?

18. Which Infotypes do you need to implement Travel Management?

366
4. Organizational Management

1. What are plan versions used for?

2. What are the basic object types?

3. What is the difference between a job and a position?

4. What is the difference between an organizational unit and a work center?

5. Where can you maintain relationships between objects?

6. What are the main areas of the Organization and Staffing user interfaces?

7. What is Expert Mode used for?

8. Can you create cost centers in Expert Mode?

9. Can you assign people to jobs in Expert Mode?

10. Can you use the organizational structure to create a matrix organization?

11. In general structure maintenance, is it possible to represent the legal entity of

organizational units?

12. What is the Object Infotype (1000) used for?

13. What is the Relationships Infotype (1001) used for?

14. Which status can Infotypes in the Organizational Management component have?

15. What is an evaluation path?

16. What is Managers Desktop used for?

17. Is it possible to set up new evaluation paths in Customizing?

18. Which situations require new evaluation paths?

19. How do you set up integration between Personnel Administration and Organizational

Management?

5. Master Data

1. Which elements make up the enterprise structure?

2. Which elements make up the personnel structure?

3. Which elements make up the organizational structure?

4. Which criteria play a role in establishing these structures?

367
5. Which control features are controlled using the personnel subarea?

6. Which control features are controlled using the employee subgroup?

7. What is a payroll area?

8. What is an Infotype?

9. Which criteria determine payroll areas?

10. What is the organizational key used for?

11. In which Infotype are administrators defined?

12. Why are administrators defined?

13. What can features be used for?

14. What is the connection between Planned Working Time (Infotype 7) and Basic Pay

(Infotype 8)?

15. Which ways are there to define default values for the pay scale area and pay scale type? 16. What is
the employee subgroup grouping for collective agreement provisions used for? 17. Where are pay scale
groups and pay scale levels defined?

18. How are wage types created in the SAP R/3 system?

19. Can all wage types be entered into all Infotypes?

20. What does the input permissibility of a wage type depend upon?

21. What is the personnel subarea grouping for primary wage types used for?

22. What is the employee subgroup grouping for primary wage types used for?

23. What ways are there to valuate wage types? Where are wage type valuations defined? 24. How can
you evaluate wage types indirectly?

25. How can you define default wage types for the Basic Pay Infotype?

26. What ways are there to perform pay scale reassignments?

27. What ways are there to perform standard pay increases?

28. What is the difference between the simple and extended pay increases?

29. Can several personnel actions be performed on the same day?

30. What is the Additional Actions Infotype used for?

31. If an employee leaves the enterprise, are all Infotypes delimited?

32. Which control options do you have for Customizing when configuring Infotypes?

368
33. Can a screen in HR data consist of several Infotypes?

34. Which ways are there to modify screens in Customizing?

35. What is an Infotype menu and what is its purpose?

36. What is an info group? What is a personnel action?

37. How can a personnel action change the status feature of an employee in Infotype 0000? 38. How are
personnel actions and dynamic actions linked?

6. Authorizations

1. What is a role and what is it made up of?

2. How are the authorizations in a role maintained?

3. Are authorization objects or profiles assigned to users?

4. Which authorization object can you use to control an employees access to his or her own

personal data?

5. What are the main advantages of the Profile Generator?

6. Can roles and their authorization profiles be assigned to a user for a limited time period?

7. How do you create structural profiles?

7. Payroll

1. How does the system know when to trigger retroactive accounting for a particular

employee?

2. How is the earliest retroactive accounting date determined for an employee?

3. What is the payroll control record used for?

4. Is the exact date of the payroll period for an employee determined by the payroll area or

the payroll control record?

5. What activities are possible when the payroll control record is set to Released for Payroll? 6. Is it
possible to branch directly from the payroll log to master data and time data

maintenance?

7. What is Matchcode W used for?

8. What effect does grouping employee subgroups have on personnel calculation rules?

9. Can you evaluate payroll results using SAP Query/Ad Hoc Query?

369
10. What steps are required to post payroll results to Accounting?

11. Can a posting run be deleted?

12. Where do you specify whether an employee is paid in cash or whether the money is

transferred to a bank account?

8. Time Data

1. What are the basic concepts for recording time data?

2. What steps are required to set up work schedules?

3. Can you define your own public holidays?

4. How do you define which public holiday calendar is valid for an employee?

5. Which characteristics does a public holiday class blank have?

6. Is there an employee subgroup grouping for daily work schedules?

7. What is a variant of a daily work schedule?

8. Is there an employee subgroup grouping for time quotas?

9. What ways are there to define breaks within a break schedule?

10. Which characteristics does a daily work schedule with daily work schedule class 1 have? 11. Which
elements make up a period work schedule?

12. Which characteristic does a day with day type 1 have?

13. Which ways are there of representing part-time work in the SAP R/3 system?

14. Which ways are there of representing substitutions in the SAP R/3 system?

15. What is the difference between absences (Infotype 2001) and attendances (Infotype

2002)?

16. What is an absence quota? Give examples.

17. What is the difference between a validity interval and a deduction interval for time quotas? 18. You
need to deduct an absence from a quota. Which Customizing settings are required? 19. Should a quota
be assigned directly to an absence?

20. What is the remuneration Infotype used for?

21. What are counting rules used for?

22. Can you set up default values to create absence quotas?

23. Can you generate absence quotas?

370
24. What is the schema TQTA used for?

25. What ways are there of entering information for Controlling when recording time data in

the Time Management Infotypes?

9. Reporting in Human Resources Management

1. Which reporting tools are available in Human Resources Management?

2. Is the Business Information Warehouse part of the SAP R/3 system?

3. What is HIS?

4. Where do you find standard reports in HR?

5. Can you also evaluate cross-client data with standard reports?

6. Can customer-specific reports be incorporated in the Managers Desktop?

7. What is a logical database used for?

8. Which logical databases exist in HR?

9. What is a user group, what is an infoset and how are the two related?

10. What is a field group? Give examples from HR.

11. What are selection and output fields?

12. What can an Ad Hoc Query be used for?

13. What are the steps for configuring an SAP Query?

14. What are payroll Infotypes used for?

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E-Recruitment Configuration Guide

Contents

1. System Prerequisites ........................................................................ 373


2. User Administration ......................................................................... 375
3. Business Partner Configuration ............................................................ 381
4. Workflow Configuration .................................................................... 391
5. Search Engine Configuration ............................................................... 397
5. Periodic services ............................................................................. 408
6. SAP ECC Integration ......................................................................... 411
7. Basic Settings ................................................................................. 415
8. Talent Warehouse ............................................................................ 422
9. Applicant Tracking ........................................................................... 447
10. Requisition Management .................................................................. 463
11. Additional Tools ............................................................................ 469
12. ICM (Internet Communication Manager) Tasks ......................................... 472

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1.1.2 1. System Prerequisites

1.1. Required Components

Software Component ERECRUIT 604


SAP NetWeaver 7.0, Enhancement Package 1
o Enterprise Portal
o TREX 7.00.48.00 or higher.
Alternately, TREX 7.10 can be used from EhP4 onwards.

TREX 7.10 does not support Oracle platform, supports only Linux and Windows based
systems.

o ADS (Adobe Document Server) for certain functionality such as data Overviews
o SAP NetWeaver Virus Scan Interface (NW-VSI) compatible software, optional
o Adobe Forms 8.1
ERP 6.0 EhP4 (Manager Involvement)

1.2. Latest versions of ERecruiting

Install Enhancement Package 4,


Activate Business Function HCM, SAP E-Recruiting 2 - HCM_ERC_CI_2 (Transaction SWF5).

Pre-requisite for business function HCM_ERC_CI_2:

1. Activate business function HCM, SAP E-Recruiting 1- HCM_ERC_CI_1


2. Activate business function HCM, SAP E-Recruiting Search Functions 1 - HCM_ERC_SES_1

1.3. Portal Content for SAP EhP4 for SAP ERP 6.0

Business Package Name Software Component Version Role

BP for Recruiter BP ERP RECRUITER 1.40 Recruiter

BP for E-Recruiting Admin. BP ERP RECRUITING ADMIN 1.40 E-Recruiting


Administrator

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To install portal content (Business Packages) for E-Recruiting, you must install the following
product instances and software components.
Product instance SAP NW - EP Core is required as a basis. As part of SAP ERP 6.0 SAP NW EP
Core based on SAP NetWeaver 7.0 Usage Type Application Server Java. As of enhancement
package 4 for SAP ERP, the usage type is available on enhancement package 1 for SAP
NetWeaver.

Always refer to the latest version of the Master Guide - SAP enhancement package 4 for SAP
ERP 6.0 which contains important information about the installation sequence and the
components to be installed. It links to all other documents that are required for the
implementation of a specific scenario. (http://service.sap.com/erp-inst)

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1.1.3 . User Administration

IMG Path : SPRO -> SAP E-Recruiting -> Technical Settings -> User Administration
Description: This IMG activity is used for creation and maintenance of ERecruiting specific users, roles
and

User categories. The logical sequence is

- Creation of authorization profiles/roles


- Creation of ERecruiting specific special users
- Assignment of authorization profiles to reference users
- Assignment of reference users to each ERecruiting end user in SU01.
- Optionally, grouping the internal end users in user categories.

2.1. Creation of Authorisation Profiles

IMG Path : SPRO -> SAP E-Recruiting -> Technical Settings -> User Administration -> Create User
Profiles

Transaction: PFCG

All ERecruiting specific standard roles have prefix as SAP_RCF.

Copy the standard roles provided by SAP to custom roles. This is done to keep the standard roles
untouched and refer at a later stage in case of issues in the custom roles.

We have configured the roles with prefix as ZER.

375
We are using roles ZER_RECRUITER_EHP4 and ZER_BUSINESS_ADMIN_EHP4 for recruiter and
administrator respectively instead of roles ZER_BUSINESS_ADMINISTRATOR and ZER_RECRUITER which
become obsolete on activation of WebDynpro versions in EhP4.

2.2. Creation of Special users

IMG Path : SPRO -> SAP E-Recruiting -> Technical Settings -> User Administration -> Create Special
Users

Transaction: SU01

Users can be grouped in 3 categories:

1. Reference users
2. Communication Users
3. Service Users
4. System users
Reference users are used as templates for assigning security authorizations. They are not dialog users
but are assigned to dialog users. The dialog users inherit all authorizations of the assigned reference
user.

Communication users are used for remote communication between 2 systems. These are not dialog
users and must be used purely for communication purposes in the system.

In ERecruiting framework, communication users are used for connecting ERecruiting system and the
Content Server.

Service Users enables system access for unnamed users. In e-recruiting these are used for unregistered
candidates (e.g., RCF_UNREG). Certain BSP/Webdynpro services are accessible to candidates who are
not registered applicants. For such services, the service user RCF_UNREG is assigned against username
in transaction SICF. This eliminates the need to key in username password when the service is
instantiated on the internet.

System Users

System users are required during the execution of specific SAP processes. ERecruiting requires system
users in the form of workflow user WF-BATCH. All background workflow tasks are executed using the
WF-BATCH id.

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Special users do not exist in the standard system. They need to be created.

Reference User User Type Role to be assigned Role Description

RCF_ADMIN Reference ZER_BUSINESS_ADMIN_EHP4 Administrator

RCF_CONTENT Communication ZER_CONTENT_SERVER Access to Search Engine

RCF_CAND_EXT Reference ZER_EXTERNAL_CANDIDATE External Candidate

RCF_CAND_INT Reference ZER_INTERNAL_CANDIDATE Internal Candidate

RCF_MANAGER Reference ZER_MANAGER Manager

RCF_RECRUIT Reference ZER_RECRUITER_EHP4 Recruiter

RCF_REQUEST Reference ZER_REQUISITION_REQUESTER Requester (not used)

RCF_TC Reference ZER_TALENT_CONSULTANT Talent Consultant (not used)

RCF_UNREG Service ZER_UNREGISTERED_CANDIDATE Unregistered Candidate

Creation of Sample Reference User RCF_CAND_INT is shown below:

Go to SU01, enter RCF_CAND_INT in User field and click the New icon.

Enter the required details.

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Select the User Type as Reference. Also enter the password.

For reference users, once the password is set, it shows a Deactivated status as shown below:

Assign the custom internal candidate role created in the above step.

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Similarly, create other reference users.

2.3. Define Roles in ERecruiting

IMG Path : SPRO -> SAP E-Recruiting -> Technical Settings -> User Administration -> Create Special
Users

View: T77RCF_ROLE

Here we map the special users against the user categories to be used.

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The reference users need to have exactly same name as above. In case of a requirement which
demands a different reference username, the names in the Reference User column should be
updated accordingly.

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1.1.4 3. Business Partner Configuration

The component SAP Business Partner enables you to create and manage business partners centrally.
You can create a business partner in different business partner roles, and during the course of the
business relationship the business partner can assume other business partner roles. No new data has to
be created each time, meaning that redundant data creation and retention is avoided, and there can
be no inconsistencies.

In E-Recruiting, the Business Partner concept is used for maintaining personal data of all entities
involved (candidates -> employees -> candidates) and for the addresses of the various branches of your
company.

IMG Path: SPRO -> IMG ->Cross Application Components -> SAP Business Partner

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3.1. Define Business Partner Roles

IMG Path : SPRO -> Cross-Application Components -> SAP Business Partner -> Business Partner ->
Basic

Settings -> Business Partner Roles -> Define BP Roles

View Cluster: BUPA_TB003

Description : In this IMG activity, you define business partner roles and its attributes. These attributes
show

effect in transaction BP used for business partner maintenance.

The roles that need to be configured are:

1. BUP003

2. RCFAGY

3. RCFBRA

4. RCFVEN

BUP003

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To configure, choose the row and click on the detail icon .

The fields that need to be entered for each role are:

1. BP Role Cat.

2. Std. Assignment BP Role > BP Role Cat.

3. BP View

The values in these fields should be:

1. BP Role Cat. Same as BP Role (in this case, BUP003)

2. Std. Assignment BP Role > BP Role Cat. Should be Checked.

3. BP View - Same as BP Role

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Follow the same procedure for remaining business partner roles.

3.2. Define Number Ranges for Business Partners

IMG Path : SPRO -> Cross Application Components -> SAP Business Partner -> Business

Partner -> Basic Settings -> Number Ranges and Groupings -> Define Number Ranges

Transaction: BUCF

Description : Here, you maintain the number ranges for business partners. Two number ranges, one
each for

internal and external number range should be defined. The external number range is
required

for business partners transferred from external systems.

No changes are required here. We are using the SAP delivered standard settings.

Ensure that the current number is set to 0.

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3.3. Define Groupings and Assign Number Ranges

IMG Path : SPRO -> Cross Application Components -> SAP Business Partner -> Business Partner -> Basic

Settings -> Number Ranges and Groups -> Define Groupings and Assign Number Ranges.

View : V_TB001

Description: The number range grouping determines the number range to be used during business
partner

number generation.

Standard SAP delivered settings are used. No changes required.

3.4. Address Determination

IMG Path: SPRO -> IMG -> Cross Application Components -> SAP Business Partner -> Business Partner ->
Basic

Settings -> Address Determination

Description: Address determination describes the procedure with which the system identifies the

business partner address that is used in a particular business transaction.

The following steps are carried out consecutively until an address is found:

1. If there is a fixed address for a particular object (e.g. contract account in FI-CA) and
this

address still exists, it is used.

2. If an address type is assigned to the BP role in the implementation guide (IMG), and at
least

one address usage for it has been created, the standard usage for this address type
will be

used.

3. In all other cases, the standard address of the business partner is used.

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Define Transactions

XXDFLT is the standard SAP delivered entry. No changes are required.

Define Address Types:

XXDEFAULT is the standard SAP delivered entry. No changes are required.

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Assign Transaction to Address Type:

Assign the address type XXDEFAULT to transaction XXDFLT.

3.5. Forms of Address

IMG Path : SPRO -> IMG -> Cross Application Components -> SAP Business Partner -> Business

Partner -> Basic Settings -> Forms of Address.

View : V_TSAD3

Description: In this node, you maintain the forms of address for business partners.

These entries should be in line with the forms-of-address of Personnel Administration.

3.6. Data Origin

IMG Path : SPRO -> IMG -> Cross Application Components -> SAP Business Partner -> Business

Partner -> Basic Settings -> Data Origin

View : V_TB005

Description: The data origin type determines how the business partner data comes into the system.

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Add the entry 0004 as shown below:

3.7. Name Formatting Rules

IMG Path : SPRO -> IMG -> Cross Application Components -> SAP Business Partner -> Business

Partner -> Persons -> Maintain Name Formatting Rules

View Cluster: NAMEFORMAT

Description : For business partners that belong to the category 'natural persons' the name components
are

stored in several different fields. Country-specific rules can be applied to format the
name components. If you do not state any specific rule, the standard setting applies.

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We will be using Country IN and Format as 01.

The components of this name format are organized as

<Form of address> <first name> <middle initial> <last name>

Position should be in numeric integers. The order given in the "Position" determines how the name of
the business partner (candidate) will be concatenated in the system.

NOTE: 1. This transaction also should be done in both the HR and the E Recruitment systems, in

separate instance scenario.


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3.8. Marital Status

IMG Path: SPRO -> IMG -> Cross Application Components -> SAP Business Partner -> Business

Partner -> Persons -> Marital Statuses -> Maintain Marital Status

View : TB027

Description: Here you maintain the marital statuses for business partners

This completes the E Recruitment related configuration of Business Partners

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1.1.5 4. Workflow Configuration
4.1. Workflow Auto-Customizing

Transaction: SWU3

Description : The activities performed in this transaction must be executed so that workflows can be

executed. It provides a runtime environment to all workflows in the client.

Important: The user performing auto-customizing must have SAP_ALL authorizations and must belong
to SUPER user group.

Click Configure RFC Destination and click

The user WF-BATCH, if does not exist, is auto created with same authorizations as the current user.
Enter the password and click .

Now, click the main node in the tree Maintain Runtime Environment and click Generate.

The tree now appears as below:

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To activate individual nodes, click on the node and press .

Similarly, execute all the nodes. Finally the status should be as follows:

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The node Check Entries from HR Control Tables will initially show the following error.

To eliminate the errors, execute the report RHSOBJCH. Execution of the report will yield following kind
of output.

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Select all the entries and click Adjust. Exit the report and try re-executing it.

Output should look as below:

Now refresh/execute the Check Entries from HR Control Tables node in SWU3. It should have
against it.

4.2. Activate Event Linkages

IMG Path : SAP E-Recruiting -> Technical Settings -> Workflow

Description: This node lists all the ERecruiting workflows that can be activated and used. Activation of
these

workflows is optional and should be strictly need basis.

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Activation Procedure:

To activate the workflow for Candidates request to delete Registration, execute the node Workflow
after Candidates Request to Delete Registration.

Click Activate event linking.

Click the Detail View icon under the Details column.

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Check mark Event linkage activated, if unchecked and Save.

The event linkage overview screen shows the activation status of the workflow indicated by green icon
Activated. Activate all other required workflows in a similar manner.

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1.1.6 5. Search Engine Configuration
The Search Engine in ERecruiting contains 2 main sub-divisions:

1. Full Text Search


2. Attribute based search
In general, we differentiate between 3 search types:
1.1. Full-text search for documents
1.2. Full-text search for objects
2.1. Attribute based search for objects

For documents (for example, the creation of a candidate), the data is unstructured. For unstructured
data, a KPRO index is used. KPRO index is accessible from transaction SKPR07.

For objects, the data is structured. In other words, the data from the infotypes of the HR objects to be
indexed is extracted and transferred to the SES framework. In TREX, an SES object index exists for each
business object. The SES indexes can either be accessed from SPRO IMG or using transaction
SES_ADMIN.

If you perform a full-text search, the system always performs a full-text search for objects. At the
same time, the system performs a full-text search for documents - if there are attachments and you
want to search for them too. During the Attribute-based search, the system only searches for objects.

5.1. Set up Indices of SES Object

IMG Path: SPRO -> SAP E-Recruiting -> Technical Settings -> Search Engine -> Set up Indices of SES
Object

Transaction: SES_ADMIN

This step focuses on Attribute based Search for Objects. The standard system contains the following
objects.

Business object Short description

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ERC_CAND SES business object Candidate

ERC_CDCY SES business object Candidacy

ERC_REQ SES business object Requisition

EXT_POST SES business object External Publication

INT_POER SES business object Internal Publication

This node starts the transaction SES_ADMIN. Initially there will be no indexes created.

Index can be created using the menu item: Index -> Create/Activate Indexes

A dialog box with existing indexable objects pops up. Select the relevant object and continue. It should
be noted that the objects should be selected one at a time, not multiple entries simultaneously.

We select object EXT_POST of object type NC.

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The index as shown below has been created for object NC.

This index should be created for other object types also.

Below is the complete sequence of steps to be followed.

1. Create the object index for EXT_POST/NC.


2. Create the object index for INT_POER/NC.
3. Create the object index for ERC_REQ/NB.
4. Create the object index for AES_DOC/00000100.
5. Create the object index for ERC_CAND/NA. When you create this index, the system issues an error
message since you still cannot create the join index. Ignore this message.
6. Create the object index for ERC_CDCY/NE. When you create this index, the system creates the
corresponding relation index.
7. Create the relation index for ERC_CAND/NA.
Now the indexes are created but documents are yet to be indexed. For indexing the documents, we
have to start the full indexing for each of the indexes which will physically send the documents
corresponding to each object for indexing.

But before that we have to execute program RCF_SES_JOIN_INDEX_CREATE. You can use this program
to add further information to the join indexes. Join indexes contain Meta information about the
relationships between business objects. This program should always be executed when you delete or
re-create one or several indexes.

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Once the join index is created we should perform the full indexing for all the ERecruiting specific
objects.

Select the objects in the same sequence in which they were created and click Index Immediately.

In the pop-up that follows, select Full (full indexing) only for the first run of indexing. Every
subsequent time, Delta (delta indexing) should be used. Full indexing indexes all the documents
corresponding to the selected object. Delta indexing selects only the new documents since last run for
indexing.

Although, selecting Full indexing for subsequent runs would do harm to the system, when the number
and size of documents on the content server increase full indexing would definitely take longer time
for execution and may put load on the system

When indexing is in progress, the program shows Active status.

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The status is Completed once the indexing is done.

Once the status displayed is Active for all the indexes created, Attribute based search for objects can
be successfully performed from the portal.

The SES object based search can be tested using program COM_SE_SEARCH_IIF_TEST.

You may face a situation in future where the index becomes corrupt or the indexing accidently stops
working due to some hardware or compatibility related issues. In such situations, you may be required
to delete one or more existing indexes. Index can be deleted using menu path: Index -> Delete Index.

Click Yes on the pop-up that follows. This will delete the respective index. You can then re-create it.

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5.2. Set up Access to Documents

IMG Path : SPRO -> SAP E-Recruiting -> Technical Settings -> Search Engine -> Set Up Access to
Documents

Transaction: SICF

In this Customizing activity, you set up access to the CONTENTSERVER service of the SAP ERecruiting
system. This enables users to access documents of the document area HR_KW (Document Storage for
HR Objects). Attachments, search profiles, and so on, are stored in this document repository.

NOTE: KPro Search/Free Text Search to be accessed using transaction SKPR07 configuration starts at

this point.

This service, if deactivated, should be activated by right clicking the node and clicking Activate
Service.

5.3. Initialize KPRO Directory

IMG Path: SPRO -> SAP E-Recruiting -> Technical Settings -> Search Engine -> Initialize KPro Directory

Structure for SAP E-Recruiting

This node simply executes a program that does the necessary initializations w.r.t. KPro. Care should be
taken that during the execution of this program, the RCF_PERIODIC_SERVICES program is not being
executed.

5.4. Activate Indexing

IMG Path: SPRO -> SAP E-Recruiting -> Technical Settings -> Search Engine -> Activate Indexing

View: V_SDOKIDSP

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Here, you select the document area HR_KW for KPRO indexing by checking the Index release checkbox.
Indexing is required to enable the search engine to search the search profiles.

The column Search Srv should contain the search server relation Id which will be created in the next
step. We have created EREC as the search server relation.

Note: HR_KW is the Document storage for HR objects.

5.5. Check Settings

IMG Path: SPRO -> SAP E-Recruiting -> Technical Settings -> Search Engine -> Check Settings

Transaction: SKPR07

This transaction is used for creating TREX KPro index to be used for free-text-based search.

KPro index creation consists of following steps:

1. Search Server Relation creation


2. Index Category creation
3. Trigger indexing.

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Search Server relation creation:

IMG Path : SPRO -> SAP E-Recruiting -> Technical Settings -> Search Engine -> Check Settings -> SSR
Monitor

Transaction: SRMO

Description : The SSR is created to connect KPro and TREX search engine using RFC connection. We
specify

the search engine type and name of the RFC connection.

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Click on the Create SSR button to create Search Server Relation.

Enter required name for SSR identification and click Create SSR.

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DRFUZZY is the search Engine to be used by ERecruiting. Standard recommendation.

TREX_Q50 is the RFC Connection created in SM59 connecting SAP backend (KPro) with TREX engine.

The newly created SSR is now visible in the list of SSRs. To set this SSR as default select the entry and
click Set SSR as default.

Index Category Creation and Document Indexing:

IMG Path : SPRO -> SAP E-Recruiting -> Technical Settings -> Search Engine -> Check Settings

Transaction: SKPR07

The index category can be created from the section Mass Actions of transaction SKPR07.

 Uncheck Limited to selected language indicator.


 Select Document Area indexing area

Create Index category by clicking Re-Index button. This will create a unique index category which can
be viewed by F4 on Index Category field.

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The index category in F4 list looks as below.

Once the index category has been created, the documents can now be sent for indexing.

The Index/De-index section of SKPR07 can be used for document indexing.

Trigger Process will index the documents in the foreground. However, indexing needs to be scheduled
on a periodic basis. Program RCF_PERIODICAL_SERVICES can be scheduled for indexing.

Status of document indexing can be viewed from transaction TREX_ADMIN.

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1.1.7 5. Periodic services
5.1. Define Periodic Services

Here, you specify services in the system that can be performed periodically. To do so, you assign each
service a class containing instructions on how to perform the service.

A range of periodic services are delivered in the standard system that are required for the search
within E-Recruiting. The search engine TREX (Text Retrieval and Information Extraction) does not
search using the operational data, but rather using search profiles. These are an extract of the
operational data. To keep the database up-to-date for the search, the search profiles must be updated
periodically. For the same reason, the documents that are included for the full-text search and the
search profiles must be indexed from time to time and communicated to the search engine TREX. This
indexing is performed by TREX and is prepared and activated using the service INDEX_DOCUMENTS.

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.2. Activate Periodic Services

Here you activate the relevant periodic services for each client from the available list of periodic
services. Errors that occur while performing a service are written to the application log and can be
analyzed by the administrator.

5.3. Determine Rules from Periodic Services

In this activity, you set up attributes that influence a periodic service according to your requirements.

For Example: When a candidate decides to De-register or when the requisition status is set to To be
deleted, these objects are not permanently deleted but are stored in database buffer for specific
period. This time period is determined by the field Attribute Value in the below table.

5.4. Schedule Background Process for Periodic Services

Schedule the report RCF_PERIODICAL_SERVICES as a periodic background process. This report


automatically executes the services specified in Active Periodic Services table as specified above.
Choose a period between 10 and 30 minutes to ensure the search results are up-to-date
5.5. BADIs Activation

BAdi: HRALE00SPLIT_INBOUND

Implementation: HR_INB_PROCESS_IDOC.

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The BAdI must be implemented for SAP E-Recruiting so that the data of the Person object (object type
P) may be used exclusively in the E-Recruiting application.

This BAdi is executed during ALE transfer when the data from IDoc needs to be used for module-
specific conversions or processing.

BAdi: HRALE00INBOUND_IDOC.

Implementation: HRRCF00_DELETE_SPREL.

This BAdi deletes all S-P relationships between positions and persons from the inbound IDocs.
NOTE: Both the BAdi must be active and implemented in the ALE destination client/server i.e. the

Target system of the IDoc.

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1.1.8 6. SAP ECC Integration
IMG Path : SPRO -> SAP E-Recruiting -> Technical Settings -> SAP ERP Central Component (ECC)
Integration

Description: This IMG node describes the activities to be performed in HR and ERecruiting systems
under

various system scenarios i.e.

 HR and ERecruiting are on same instance


 HR and ERecruiting are on separate instances.
We have HR and Recruitment both on same instance.

The HR system is the main system for the following employee data. The data of an employee is
processed using Personnel Management (personnel actions, master data). Changes to the data in the
following infotypes are then reconciled with SAP E-Recruiting.

Actions (0000)
Organizational Assignment (0001)
Personal Data (0002)
Addresses (0006)
Communication (0105)
Qualifications (1001, subtype 032)

Data Reconciliation between HR Master Data and ERecruiting Data

 Initial Data Conversion (One time activity)

Every user of the ERecruiting system, internal or external, has the Candidate object NA associated to
it. The NA object is connected to Business partner object BP via, Central Person object CP.

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To get access to ERecruitment specific applications, services and to work on ERecruitment portal
without errors, HR Master Data needs to be integrated with Business Partner data i.e., each internal
user has to be translated in terms of ERecruiting objects.
Report HRALXSYNC is used for the initial data conversion.
Pre-requisite
Maintain the following entry in table T77S0.
GRPID SEMID GSVAL TEXT
HRALX OBPON ON Integraion O-BP Active

This report enables you to run a consistency check for the integration of HR Master Data and Business
Partner data. If not all data exists for the business partner, you can first synchronize data.
When synchronization is run for organizational units, the basic data (name, description) and the
address data is included;
When synchronization is run for central persons, bank information is included in addition to the basic
data and address data.

You can restrict the employees to be synchronized based on various selection criteria as shown above.
We are using Central Person object for synchronization. Execution of the program will display the
status of data updating.

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Green Signal Business Partner data is consistent with HR object data.
Yellow Signal Business Partner exists but data is not consistent with HR object data.
Red Signal Business Partner does not exist or data is incomplete.

In case the record as shown above shows status in Yellow or Red, select the entry as shown below and
click Start Repair.

The program then tries to correct the error and if unsuccessful, displays the error or if successful shows
either a warning or no message.

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This process has to be done for all employees or central persons once initially.

Refer the following section for auto data synchronization of newly hired employees and changes to
existing employees to be replicated in business partner tables on a continual basis.

 Synchronous Data Conversion (Subsequent Data Update)

With the synchronization, the data is written automatically to SAP E-Recruiting after changes have
been made using HR standard transactions (for example, PA30, PA40, maintaining the qualification
profile).
Activate the following Business Add-ins for activating synchronous data conversion.
BAdI Definition Name = HRSYNC_P

BAdI implementation = CONV_HR_DATA_TO_EREC

Description: Conversion of Employee's HR Data in E-Recruiting. The BADI is executed every time
changes are

done to HR master data using PA30, PA40 or other master data transactions.

BAdI Definition Name = HRBAS00INFTY

BAdI implementation = HRRCF00_STORE_HRQUAL

Description: Updating of HR Qualifications in E-Recruiting Infotype 5105

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1.1.9 7. Basic Settings
7.1. Determine Languages Available

IMG Path : SPRO -> SAP E-Recruiting -> Basic Settings -> Determine Languages Available

Description:

Here you specify which languages are supported in SAP E-Recruiting.

 You can perform searches only in the languages stored here.


 You can save attachments in these languages only.
 You can enter texts in questions and questionnaires in these languages only. A separate tab
page is available for each language to enter the texts.
 You can enter job postings in these languages only. A tab page is available for each language to
enter texts.

7.2. Define Enterprise Structure

IMG Path : SPRO -> SAP E-Recruiting -> Basic Settings -> Enterprise Structure

Description: Here you define the companies, the branches for the companies and assign the branches
to the

company.

7.2.1. Define Company

IMG Path : SPRO -> SAP E-Recruiting -> Basic Settings -> Enterprise Structure -> Define Company

Table : T77RCF_COMPANY

Description:

In this Customizing activity, you define the individual independent companies in your business concern.
You can differentiate your application processes on the basis of the companies. This enables different
companies to integrate forms for correspondence activities, for example.

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7.2.2. Define Branches

IMG Path : SPRO -> SAP E-Recruiting -> Basic Settings -> Enterprise Structure -> Define and Assign
Branches

To Companies

Transaction: BP

Description : A branch can be defined by creating a business partner with role as RCFAGY i.e. Agency.

7.2.2. Assign Branches to Companies

IMG Path : SPRO -> SAP E-Recruiting -> Basic Settings -> Enterprise Structure -> Define and Assign
Branches

To Companies

Transaction: V77RCFBRANCHCOMP

Description : Here you assign the branches created in the above step to Holding companies.

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7.2. Attachment Types

7.2.1. Define Attachment Types

IMG Path : SPRO -> SAP E-Recruiting -> Basic Settings -> Attachment Types -> Define Attachment
Types

Table : T77RCF_ATTTYPE_T

Description: Define the attachment types that should be available in ERecruiting. Attachment types
specify

the thematic content of attachments, for example resume, job posting, reference.

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7.2.2. Determine Use of Attachment Types
IMG Path : SPRO -> SAP E-Recruiting -> Basic Settings -> Attachment Types -> Determine Use of

Attachment Types

View : V_7RCF_ATTTYPE_U

Description:

Determine which attachment types are possible for an HR object type.

For example, attachment type Resume is possible for Candidate (NA) object type in the Resume area or
subtype. Attachment Sub-types specify the various areas on the UI from where attachments can be
uploaded for the selected object.

7.2.3. BAdi: Upload documents


IMG Path : SPRO -> SAP E-Recruiting -> Basic Settings -> Attachment Types -> BAdi: Upload
Documents

BAdi Name : HRRCF00_DOC_UPLOAD

Description: This BAdi can be used to incorporate custom checks during document upload as
attachments.

7.2.4. Identify Attachment Type as Resume


IMG Path : SPRO -> SAP E-Recruiting -> Basic Settings -> Attachment Types -> Identify attachment
type as

Resume

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View : V77RCF_ATTTYPE_U

Description:

Specifies whether documents of this attachment type are resumes. Documents can be classified as
Resumes or formatted Resumes.

Identify as Resume the attachment type to which resumes are uploaded that were created by the
candidates themselves. Identify as Formatted Resume the attachment type to which resumes are
uploaded that were created by a vendor using Resume Parsing.

7.2.5. BAdi: Filter for Attachments for Data Overviews


IMG Path : SPRO -> SAP E-Recruiting -> Basic Settings -> Attachment Types -> BAdi: Filter for
attachments

for Data Overviews

BAdi Name : HRRCF00_DATAOVR_ATTACHMENTS

Description:

Every Data Overview application in ERecruiting has an Attachments table at the bottom of the page
with link to attachments as table elements. You can use this BAdi to restrict the display of links to
attachments on the user interface for data overviews for SAP E-Recruiting objects. In this way, you can
make certain attachments inaccessible for specific users. By default, the system displays links to all
attachments that are linked with the relevant HR object.

7.3. Status Reasons


7.3.1. Define Status Reasons
IMG Path : SPRO -> SAP E-Recruiting -> Basic Settings -> Status Reasons -> Define Status Reasons

Table : T77RCF_RSNCODE_T

Description:

Users assign status reasons to an object when they make a status change. Status reasons describe why a
certain status is set.

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Status Reasons are assigned to Object Statuses.

7.3.2. Assign Status Reasons to Statuses in Recruitment

IMG Path : SPRO -> SAP E-Recruiting -> Basic Settings -> Status Reasons -> Assign Status Reasons to
Statuses

in Recruitment

Table : T77RCF_RSNCODE_T

Description: The status reasons are assigned possible statuses of required objects.

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1.1.10 8. Talent Warehouse

IMG Path : SPRO -> SAP E-Recruiting -> Talent Warehouse

Description: This IMG node is concerned with maintaining all candidate related data required by the

recruiting organization.

8.1. Maintain Candidate Qualifications


IMG Path : SPRO -> SAP E-Recruiting -> Talent Warehouse -> Qualifications

Description: Qualifications refer to the competency dictionary defined within the organization. The
qualification catalog is actually created as a part of Organization Management and can be used here to
give the applicants the option of selecting their strengths as a tool for self assessment.

8.1.1. Define Views for Qualifications catalog


IMG Path : SPRO -> SAP E-Recruiting -> Talent Warehouse -> Qualifications -> Define Views for
Qualification catalog

Table : V_T77QC_VIEW_ID

Description: Standard setting. Use SAP_ERECRUITING view.

8.1.2. Restrict View of Qualifications catalog


IMG Path : SPRO -> SAP E-Recruiting -> Talent Warehouse -> Qualifications -> Restrict Views of
Qualification

catalog

Table : V_T77QC_VIEW

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Description:

The recruiting organization may have a large number of qualifications/competencies defined for
various job types. However it may want only a subset of these qualifications to be exposed to
ERecruiting. Restrict views feature will help to achieve this goal.

Qualifications are currently not used. The screenshot shown below is for understanding purposes.

8.1.3. Define Scales for Qualifications


IMG Path : SPRO -> SAP E-Recruiting -> Talent Warehouse -> Qualifications -> Define Scales for
Qualification

Transaction: OOSC

Description : Scales and scale proficiencies to be used by Qualification catalog are defined here.

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8.1.4. Define Qualifications Catalog
IMG Path : SPRO -> SAP E-Recruiting -> Talent Warehouse -> Qualifications -> Define Qualifications
catalog

Transaction: OOQA

Description : Qualification catalog needs to be defined here.

8.2. Work Experience/Desired Employment


IMG Path : SPRO -> SAP E-Recruiting -> Talent Warehouse -> Candidate -> Work Experience/Desired

Employment

Description: In this customizing node, you maintain all value lists used in work experience and
employment

Infotypes.

8.2.1. Define Hierarchy Levels


IMG Path : SPRO -> SAP E-Recruiting -> Talent Warehouse -> Candidate -> Work Experience/Desired

Employment -> Define Hierarchy Levels

Table : T77RCF_HIER_T

Description:

The hierarchy levels represent the pecking order in your company with relation to professional
capabilities and management responsibility.

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8.2.2. Define Work Contract Types
IMG Path : SPRO -> SAP E-Recruiting -> Talent Warehouse -> Candidate -> Work Experience/Desired

Employment -> Define Work Contract types

Table : T77RCF_CONTTY_T

Description:

Here, you define the different categories of work contracts that your company has with its employees.
The work contract type is part of the terms of employment while applying for a job.

8.2.3. Define Industries


IMG Path : SPRO -> SAP E-Recruiting -> Talent Warehouse -> Candidate -> Work Experience/Desired

Employment -> Define Industries

Table : T77RCF_INDU_T

Description:

Here, you define the industries that are relevant for your recruitment process. This should include
industries that exist in your company and industries in which a candidate could have gained work
experience.

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8.2.4. Define Functional Areas

IMG Path : SPRO -> SAP E-Recruiting -> Talent Warehouse -> Candidate -> Work Experience/Desired

Employment -> Define Functional Areas

Table : T77RCF_FUNC_T

Description:

Here, you define the task areas in your company that contribute to the achievement of the corporate
goal.

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8.2.5. Define Employment Fractions
IMG Path : SPRO -> SAP E-Recruiting -> Talent Warehouse -> Candidate -> Work Experience/Desired

Employment -> Define Employment Fractions

Table : T77RCF_WORKTI_T

Description:

Here, you define the employment fractions that exist in the company. In the process, you specify the
limit for the number of working hours per week as of which a certain employment fraction exists.

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8.2.6. Salary Ranges
IMG Path : SPRO -> SAP E-Recruiting -> Talent Warehouse -> Candidate -> Work Experience/Desired

Employment -> Salary Ranges

Description: Here, you define the currency list to be used for recruitment and corresponding salary
ranges.

The recruiter/candidate will have to first select

8.2.6.1. Determine Currencies for Salary Ranges

IMG Path : SPRO -> SAP E-Recruiting -> Talent Warehouse -> Candidate -> Work Experience/Desired

Employment -> Salary Ranges -> Determine currencies for salary ranges

Description: The currencies to be maintained in ERecruiting are to be listed here. This will be required
to

get salary related details from the applicants.

8.2.6.2. Define Salary Ranges


IMG Path : SPRO -> SAP E-Recruiting -> Talent Warehouse -> Candidate -> Work Experience/Desired

Employment -> Salary Ranges -> Define salary ranges

View : V_T77RCF_SAL_RNG

Description: Here, you determine the salary ranges for the payment information of the jobs and salary

expectations of the candidates for each currency.

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8.3. Education/Training
IMG Path : SPRO -> SAP E-Recruiting -> Talent Warehouse -> Candidate -> Education/Training

Description: In this IMG node, you configure all education related value lists.

8.3.1. Define Education Types


IMG Path : SPRO -> SAP E-Recruiting -> Talent Warehouse -> Candidate -> Education/Training ->
Define

Education Types

Table : T77RCF_EDUTYP_T

Description:

Here you specify those education types that you want to use as selection criteria for the candidate
search in the talent pool and that a candidate can specify when entering his or her education data.

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8.3.2. Define Broad Field of Education
IMG Path : SPRO -> SAP E-Recruiting -> Talent Warehouse -> Candidate -> Education/Training ->
Define

Education Types

Table : T77RCF_EDUTYP_T

Description: Here, you maintain the various fields of education considered acceptable by your
organization.

8.3.3. Define Educational Certificates/Degrees

IMG Path : SPRO -> SAP E-Recruiting -> Talent Warehouse -> Candidate -> Education/Training ->
Define

Educational Certificates/Degrees

Table : T77RCF_DEGREE_T

Description: Here, you maintain the education certificates and degrees recognized by your
organization.

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8.4. Interest Groups
IMG Path : SPRO -> SAP E-Recruiting -> Talent Warehouse -> Candidate -> Other Features -> Define

Interest Groups

Table : T77RCF_TGROUP_T

Description:

Interest Groups can be used by candidates to associate themselves to specific job types or industry or
areas of interest to provide more clarity to internal recruitment team on role desired by candidate.
Alternatively, a recruiter can specify in the requisition which interest group is suitable for the open
job.

8.5. Communication Channels


IMG Path : SPRO -> SAP E-Recruiting -> Talent Warehouse -> Candidate -> Other Features ->

Communication Channels

View : V_T77RCF_COM_CHN

Description:

In this IMG activity, you define the communication channels that can be used to contact candidates.

All channels specified here are available on the applicant contact details UI for data input.

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8.6. Candidate Search
IMG Path : SPRO -> SAP E-Recruiting -> Talent Warehouse -> Candidate -> Candidate Search

Description:

Search in ERecruiting is enabled using Search Profiles and Search Templates which are referred to by
TREX for text retrieval.

8.6.1. Search Profile


8.6.1.1. Define Search Profile types
IMG Path : SPRO -> SAP E-Recruiting -> Talent Warehouse -> Candidate -> Candidate Search -> Search

Profile -> Define Search Profile Types

View : V_T77RCF_SPT

Description:

In this IMG activity, you define the search profile types that you want to use for the job postings,
candidates, requisitions, and assignments (candidacies). Fields from information categories are
assigned to a search profile type that serves as a template for creating search profiles for the objects
of a specific object type.

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5 Search Profile types are delivered by SAP Standard. These are usually adequate to meet the search
needs. No changes are required to the standard entries.

8.6.1.2. Define Information Categories


IMG Path : SPRO -> SAP E-Recruiting -> Talent Warehouse -> Candidate -> Candidate Search -> Search

Profile -> Define Information Categories

View : T77RCF_SPT_IC

Description:

 Information categories map to individual tables from which information is required to be


extracted.
 Information categories are used to specify the business-specific content of structures.
 The extraction classes contain the code logic for fetching the data based on search criteria.
You create new information categories, for example, in the following cases:

 You have created your own infotype and a corresponding structure and want to make their
fields available for the search.
 You want to use a different content extraction class to retrieve the information of an
information category.

The customer namespaces are: information categories Y* and Z*

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8.6.1.3. Assign Languages to a Search Profile Type
IMG Path : SPRO -> SAP E-Recruiting -> Talent Warehouse -> Candidate -> Candidate Search -> Search

Profile -> Assign Languages to a Search Profile Type

View : V_T77RCF_SPT_LAN

Description:

In this Customizing activity, you determine for each search profile type the languages in which the
search profiles of this search profile type are to be created. You can search for relevant objects only in
these languages.

8.6.1.4. Assign Information Category Fields to a Search Profile Type


IMG Path : SPRO -> SAP E-Recruiting -> Talent Warehouse -> Candidate -> Candidate Search -> Search

Profile -> Assign Information Category Fields to a Search Profile Type

View : V_T77RCF_SPT_LAN

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Description:

In this IMG activity, you specify which fields from the information categories are included for the
creation of search profile type. You can search for only these fields. You also assign the Field type to
each field.

Field type specifies the type of the field that is assigned to an information category. The type
determines how the system can search in the associated field.

 Free Text:
Only Free text search is possible.

 Entity
Values will be derived from tables in a dropdown.

 Both, Free Text and Entity:


Both methods are applicable.

8.6.1.5. Assign Attachment Types to a Search Profile Type


IMG Path : SPRO -> SAP E-Recruiting -> Talent Warehouse -> Candidate -> Candidate Search -> Search

Profile -> Assign Attachment Types to a Search Profile Type

View : V77RCF_SPT_AATYP

Description:

In this Customizing activity, you determine for each search profile type which attachment types should
be taken into account during the full text search.

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8.6.1.6. Update Search Profile
IMG Path : SPRO -> SAP E-Recruiting -> Talent Warehouse -> Candidate -> Candidate Search -> Search

Profile -> Update Search Profile

Transaction: HRRCF_RECREATE_SP

Description:

 This IMG activity enables you to update the search profiles that have been created on the basis
of a search profile type.
 This activity must be performed whenever the user changes the assignment of fields in an
information category to a search profile type.
 Creating search profiles for a large number of objects (candidates, job postings) can take a
long time. It is recommended to start the report as a background process if several changes
have been done.

8.6.1.7. Update Search Profile


IMG Path : SPRO -> SAP E-Recruiting -> Talent Warehouse -> Candidate -> Candidate Search -> Search

Profile -> Update Search Profile

Report : RCF_UPD_DOC_ATTRIB_INDX_FULL

Description:

You use this report to correct the search-relevant attributes of the attachments in Knowledge Provider
(KPro).

8.6.2. Search Templates

Search Templates represent the actual UI elements available on the ERecruiting screens during search.

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In the above screenshot, the highlighted dropdown represents Search Templates.

For example, the already selected template above is Candidates Work Experience.

Search Template Elements represent the individual fields within each Search Template.

For example, Country/Employer represents search template elements.

8.6.2.1. Define Search Templates


IMG Path : SPRO -> SAP E-Recruiting -> Talent Warehouse -> Candidate -> Candidate Search -> Search

Templates -> Define Search Templates

View : V_T77RCF_SMASK

Description:

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Here, you define the search templates that should be available on the user interface for search
purposes.

You specify for each search template the search profile type on which it should be based on. In
addition, you determine how the search template is displayed on the user interface.

8.6.2.2. Define Search Templates Elements


IMG Path : SPRO -> SAP E-Recruiting -> Talent Warehouse -> Candidate -> Candidate Search -> Search

Templates -> Define Search Templates Elements

View : V_T77RCF_SM_ELEM

Description:

Here, you define all the fields on which search should be possible from the web front end.

The possible values for element type are:

List Box, Multi-line Input field, Display field, Checkbox, Radio button, Date type, Salary
Expectations,

Job Family Potential, Performance Management.

To define a new search template element, a nomenclature should be followed as follows:

Z<object>_<information category>_<field name as in table>

For example: ZCAND_EDU_EDULEVEL

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8.6.2.3. Assign Search Templates Elements to Search Templates
IMG Path : SPRO -> SAP E-Recruiting -> Talent Warehouse -> Candidate -> Candidate Search -> Search

Templates -> Assign Search Templates Elements to Search Templates

View : V_T77RCF_SM_ASME

Description:

In this Customizing activity, you specify which search template elements appear in the search template
and in what order.

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In the above screenshot, Search Template Candidates Education consists of 5 Search Template
Elements as shown.

8.6.2.4. Define Search Templates Groups


IMG Path : SPRO -> SAP E-Recruiting -> Talent Warehouse -> Candidate -> Candidate Search -> Search

Templates -> Define Search Template Groups

View : T77RCF_SM_GROUPT

Description:

In this Customizing activity, you define search template groups. You assign the search templates you
require to display a certain search on the user interface to the search template groups. Should any new
Search Template groups be required to be defined, they can only be defined in the customer
namespace starting with 9*.

8.6.2.5. Assign Search Templates to Search Template Groups


IMG Path : SPRO -> SAP E-Recruiting -> Talent Warehouse -> Candidate -> Candidate Search -> Search

Templates -> Assign Search Templates to Search Template Groups

View : T77RCF_SM_GROUPT

Description:

In this Customizing activity, you assign the search templates that should be available on the user
interface for the display of a special search to a search template group. At the same time, you
determine the order in which the search templates are displayed on the user interface.

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Search in Talent Warehouse group corresponds to the Candidate Search screen.

8.6.2.6. Assign Search Template Groups to Search Applications


IMG Path : SPRO -> SAP E-Recruiting -> Talent Warehouse -> Candidate -> Candidate Search -> Search

Templates -> Assign Search Template Groups to Search Applications

View : V77RCF_SMG_NAVI

Description:

In this Customizing activity, you specify which search template groups are used in the different
scenarios

Standard settings delivered for the relevant search applications (search template groups) for Recruiting
Administrator and Recruiter portal roles:

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CompID of Calling Controller Scenario (Search Template Group)

Candidate Search in the context of a requisition or an application


cdcycandsearch
group (recruiter)

Search for Requisitions in the context of an external candidacy for


cdcyreqsearchexternalpostings recruiters (with external postings or with and without external postings
(you can alternate between the two scenarios))

Search for Requisitions in the context of an internal candidacy for


cdcyreqsearchinternalpostings recruiters (with internal postings or with and without internal postings
(you can alternate between the two scenarios))

trmcandsrch Search for Candidates in Talent Warehouse for Recruiters

Simple Search for internal and external candidates in the context of an


simplesearch_audittrail
audit trail (Recruiting Administrator)

Simple Search for external candidates in the context of deletion


simplesearch_delcand
(Recruiting Administrator)

Simple Search for external candidates in the context of deregistration


simplesearch_deregcand
(Recruiting Administrator)

quicksearch Quick Search

Standard settings are delivered for the relevant search applications (search template groups) for the
following scenarios that are realized for the Candidate:
CompID of Calling Controller Scenario (Search Template Group)

EMPLOYEE2POSTING Search for Internal Job Postings for Registered Internal Candidates

REGISTERED2POSTING Search for External Job Postings for Registered External Candidates

UNREGEMPLOYEE2POSTING Search for Internal Job Postings for Unregistered Internal Candidates

UNREGISTERED2POSTING Search for External Job Postings for Unregistered Candidates

With this, the configuration of Search Templates and Groups is complete.

The final step is to set up the Search Applications which is an optional step.

8.6.2.7. Set Up Search Applications

IMG Path : SPRO -> SAP E-Recruiting -> Talent Warehouse -> Candidate -> Candidate Search -> Search

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Templates -> Set Up Search Applications

View : V77RCF_SRCH_ATTC

Description:

In this Customizing activity, you set the attributes for the search scenarios. In this way, you can
determine for different search applications which interface elements they contain and which options
for creating search queries are available.

SAP delivers the standard entries in table T77RCF_SRCH_ATTR. These entries get overridden by entries
from this table.

The various columns have the following meaning:


Display Ranking: If this indicator is set, the column displaying the match is shown in the result list. The
indicator is relevant only for candidate scenarios.
Display Documentation: If this indicator is set, a link to the documentation of the search application is
provided on the user interface. The indicator is relevant only for candidate scenarios.
Display variants: If this indicator is set, the user can save search variants for later use.
Display Maximum Number of Hits: If this indicator is set, the settings for the maximum number of hits
are displayed on the user interface.
Maximum Number of Hits: This number specifies how many hits are displayed in the hit list.
Note: If you do not enter a value, then there are no entries in the hit list.
Display Threshold: If this indicator is set, the settings for the match threshold are displayed on the
user interface.
Threshold: This number specifies by how much a hit must agree with the search criteria for it to be
displayed in the hit list.
Display Operator: If this indicator is set, operators are available for the recruiter on the user interface
of the search application for combining values of the same search template element. In this way, the
recruiter can override the standard system behavior.

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Operator: Contains the operator that dictates the standard system behavior for the recruiter's search
applications when combining values of the same search template element. Specify AND or OR to
determine the relationship between the criteria.

8.7. Candidate Services


IMG Path : SPRO -> SAP E-Recruiting -> Talent Warehouse -> Candidate -> Candidate Services

Description : Candidate Services node has been added as a part of EhP4. Two services have been
provided:

 Job Agent
 Tell-a-Friend
8.7.1. Job Agent
IMG Path : SPRO -> SAP E-Recruiting -> Talent Warehouse -> Candidate -> Candidate Services ->Job
Agent

Description:

It may happen that the organization may currently not have any openings for the job category or role
the applicant is looking out for. In such cases if the applicant wants the company to keep him posted
on the job openings that match his role and profile, he will select the role criteria; select the
frequency for receiving notifications and save it as a Job Agent. The Job Agent service will then
automatically send periodic mailers to the applicant whenever openings satisfying the saved criteria
are posted.

8.7.1.1. Define Periodic Services for Job Agent


IMG Path : SPRO -> SAP E-Recruiting -> Talent Warehouse -> Candidate -> Candidate Services ->Job
Agent>

Define Periodic services for Job Agent

Table : T77RCF_AS_SERV

Description: Standard SAP delivered settings is used. No changes required

8.7.1.2. Specify Rules for Periodic Services of Job Agent


IMG Path : SPRO -> SAP E-Recruiting -> Talent Warehouse -> Candidate -> Candidate Services ->Job
Agent>

Specify Rules for Periodic Services of Job Agent

Table : T77RCF_AS_SERV

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Description:

In this IMG activity, you set the attributes that influence a periodic service for the job agent to suit
your requirements.

Periodic service Attributes Description

JOB_AGENT MAX_JOB_AGENTS Maximum number of job agents that a candidate can create

Maximum number of job postings that can be sent by a job agent


JOB_AGENT MAX_POSTINGS
that was created by a candidate

8.7.1.3. Set Up Background Job for Job Agent


IMG Path : SPRO -> SAP E-Recruiting -> Talent Warehouse -> Candidate -> Candidate Services ->Job
Agent>

Set Up Background Job for Job Agent

Description:

Schedule report RCF_AGENT_SERVICES as a daily background job.

Note that this service will not be run if program RCF_PERIODICAL_SERVICES runs simultaneously. For all
other services, the RCF_AGENT_SERVICES report can be run simultaneously.

8.8. Tell-a-Friend
IMG Path : SPRO -> SAP E-Recruiting -> Talent Warehouse -> Candidate -> Candidate Services -> Set
up Tell

A Friend service

Description: This service is available to the external candidate on the Job search screen.

Pre-requisite:

1. A service user needs to be assigned to parameter SERVICE_USER in table V77RCF_MDL_PRMC. We


have

assigned the service user RCF_UNREG for this service.

This table can be accessed from IMG path: IMG -> SAP ERecruiting -> Technical Settings ->User
Interfaces->

Manager Involvement -> Assign Values to Interface Parameters (WebDynpro ABAP)

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1.1.11 9. Applicant Tracking
IMG Path : SPRO -> SAP E-Recruiting -> Applicant Tracking

Description: Applicant tracking is done by performing a series of Activities.

Activities are grouped into Processes and linked to any of the available HR objects.

Applicant tracking also forms the basis for Applicant Ranking.

9.1. Assign Scales to Scale Types


IMG Path : SPRO -> SAP E-Recruiting -> Applicant Tracking -> Assign Scales to Scale Types

View : V_T77RCF_SCALES

Description:

Applicant tracking involves ranking candidates on the basis of their suitability. Suitability is expressed
via customizable ranking scales. Scales need be created and assigned to Scale types.

Here, Scale type refers to the scenario in ERecruiting where the ranking functionality can be executed.

Three types of ranking scales are distinguished:

 Assignment Rating: Expresses how well a candidate suits a requisition.


 Candidate Classification: Expresses how well a candidate suits the company (independent of
requisition assignment)
 Weighting for Search and Match: This scale type is needed to express how important criteria
are in search.

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9.2. Define Application Source Types and Assign to Application Sources

IMG Path : SPRO -> SAP E-Recruiting -> Applicant Tracking -> Define Application Source Types

View : V_T77RCF_APPLSTY, V_T77RCF_APPLSRC

Description:

In this IMG activity, you define the application source categories you require when you want to report
on where candidates learned about your job postings. In addition, you store an OTR (object text
repository) text for each source category. This text is displayed on the user interface together with a
free-form text field.

Applicants can enter their Source of application in the final step of an application.

Fig 1. Application Source Types

Fig 2. Assign Application Source Types to Application Sources

The OTRs can be accessed from transaction SOTR_EDIT.

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9.3. Activities
IMG Path : SPRO -> SAP E-Recruiting -> Applicant Tracking -> Activities

Description:

Activities are foundation of Applicant tracking. They are individual steps taken on a candidate.

For example: Invite for Interview, Send Offer Notification, Initiate ATO.

 Activities have a Status. They can either have status Planned or Completed. You can enter a
Due Date for activities with status as Planned.
 Activities have Notes and Attachments.
 An activity is always assigned to an Object Type.

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9.3.1. Define Activity Types
IMG Path : SPRO -> SAP E-Recruiting -> Applicant Tracking -> Activities -> Define Activity Types

View : V77RCF_ACT_TYPE

Description:

Here you define the activity types that you require for your processes within SAP E-Recruiting. To do
so, you assign an Activity Category to each activity type. This controls what data the activity type
contains and what system functions can be executed for it.

Activity Categories delivered in ERecruiting:

 Simple Activity
 Simple Correspondence
 Qualifying Event
 Invitation
 Status Change
 Data Transfer for new employees
 Questionnaire

9.3.2. Define Processes


IMG Path : SPRO -> SAP E-Recruiting -> Applicant Tracking -> Activities -> Define Processes

View : T77RCF_ACTPROC_T

Description:

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A Process is a grouping of activities used to structure the applicant tracking process from a business
point of view. We can define custom processes and assign existing or custom activities to it.

9.3.3. Assign Processes to Recruitment


IMG Path : SPRO -> SAP E-Recruiting -> Applicant Tracking -> Activities -> Assign Processes to
Recruitment

View : V77RCF_PROC2SUB

Description:

In this Customizing activity, you assign the processes you want to use to the Recruitment area. In doing
so, you use the process groups to define the subarea of Recruitment in which your processes will be
used.

 Processes that are assigned to the Candidate Shortlist subarea focus on processing assignments
of candidates to Requisitions or Application Groups.
 Processes that are assigned to the Talent Relationship Management subarea focus on
maintaining relationships with candidates in the Talent Pool.
Within a process group, you use the sequential number to specify the order in which the processes are
offered for selection on the user interface.

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9.3.4. Assign Activity Types to Recruitment Processes
IMG Path : SPRO -> SAP E-Recruiting -> Applicant Tracking -> Activities -> Assign Activity Types to

Recruitment Processes

View : V77RCF_ACT2PROC

Description:

In this Customizing activity, you assign Activity Types to Processes in the Recruitment subarea. By
doing so, you store the possible activity types that are included in the relevant process.

9.3.5. Assign HR Object Types to Activity Types


IMG Path : SPRO -> SAP E-Recruiting -> Applicant Tracking -> Activities -> Assign HR Object Types to

Activity Types

View : V77RCF_ACT2OTYPE

Description:

You assign HR object types from E-Recruiting to your activity types

It is recommended to assign the activity types as follows

Activity Types HR Object

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Activity Types for Talent Relationship Management Candidate

Activity Types for Application Management Application

Activity Types for Selection Process Candidacy

9.3.6. Assign Status to Status-Changing Activity Types


IMG Path : SPRO -> SAP E-Recruiting -> Applicant Tracking -> Activities -> Assign Status to Status-
Changing

Activity Types

View : V77RCF_ACT2OTYPE

Description:

Here, you assign the possible statuses for each ERecruiting object.

9.3.7. Link Activity Types with Referencing Activity Types


IMG Path : SPRO -> SAP E-Recruiting -> Applicant Tracking -> Activities -> Assign Status to Status-
Changing

Activity Types

View : V77RCF_ACT2PROCR

Description:

In this Customizing activity, you link activity types of the activity categories Status Change, Qualifying
Event, and Questionnaire with activity types of the category Invitation. When the user creates the
relevant activity, a suitable linked activity of the category Invitation is then available that the user can
use to send the activity.

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9.3.8. Correspondence
IMG Path : SPRO -> SAP E-Recruiting -> Applicant Tracking -> Activities -> Correspondence

Description:

All the settings related to correspondence activities viz. defining letter templates, changeable
sections, assigning forms to activity types, etc are configured in this step.

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9.3.8.1. Adapt User for Correspondence
IMG Path : SPRO -> SAP E-Recruiting -> Applicant Tracking -> Activities -> Correspondence -> General

Settings -> Adapt user for Correspondence

Transaction: SU01

Description:

Here, you configure users so that they can send or print correspondences.

You must make the following settings:

 You need to assign a printer to the user (output device field in SU01) so that he or she can
print the correspondence. You also need to make this entry for correspondence output by e-
mail to ensure the formatting is correct.
 You need to assign an e-mail address to the user so that he or she can send the correspondence
by e-mail. If an e-mail address is stored for candidates assigned to the user, the system uses
this e-mail address.
9.3.8.2. Specify ITF-HTML Mapping
IMG Path : SPRO -> SAP E-Recruiting -> Applicant Tracking -> Activities -> Correspondence -> General

Settings -> Specify ITF-HTML Mapping

View : T77RCF_MAPPING

Description:

The system saves letter templates as Smart Form templates with text modules (letter sections). The
user can change these letter sections when sending correspondence. The system reads the text
modules when loading in Interchange Text Format (ITF) format. This cannot be displayed with
WebDynpro.

The FormattedTextEdit control (Control for Editing of Letter Sections) used by SAP expects a subset of
XHTML as the code for the formatted text display. Therefore it is necessary to convert the ITF format
to HTML format, which can be interpreted by FormattedTextEdit.

SAP delivered entries has not been changed.

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In this Customizing activity, you assign corresponding HTML formats to the ITF (Interchange Text
Format) tags that you use in the styles of your Smart Form forms. In this way, you can specify how the
system converts the formatting of the Smart Form templates to HTML formatting. This is necessary as
the editor for individualizing letter sections uses HTML formats.

9.3.8.3. Assign Document Categories to Activity Categories


IMG Path : SPRO -> SAP E-Recruiting -> Applicant Tracking -> Activities -> Correspondence -> Create
Letter

Templates -> Assign Document Categories to Activity Categories

Transaction: SU01

Description:

Document categories group together correspondence documents of the same type and specify the
technology with which the documents can be customized by the user.

Activity Categories specify the types of activities available in ERecruiting.

SAP delivered entries has not been changed.

Create Forms and Changeable Letter Sections

IMG Path : SPRO -> SAP E-Recruiting -> Applicant Tracking -> Activities -> Correspondence -> Create
Letter

Templates -> Create Forms and Changeable Letter Sections

Transaction: SMARTFORMS

Description:

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Here, you create the Smart forms and Text Modules (used in smartforms) that are used to create
letters for correspondence in SAP E-Recruiting.

The sample forms have the prefix HRRCF_CS_IT_*.

The sample text modules have the prefix HRRCF_CS_MT_*.

9.3.8.4. Assign Changeable Letter Sections to Forms


IMG Path : SPRO -> SAP E-Recruiting -> Applicant Tracking -> Activities -> Correspondence -> Create
Letter

Templates -> Assign Changeable Letter Sections to Forms

View : T77RCF_INCL2FORM

Description:

In this customizing activity, you assign to the forms the text modules that are available to users in
correspondence activities as changeable letter sections for customizing the correspondence.

When a correspondence activity is created, only the specified Text Module contents are available for
editing on the WebDynpro UI.

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9.3.8.5. Assign Forms to Activity Types
IMG Path : SPRO -> SAP E-Recruiting -> Applicant Tracking -> Activities -> Correspondence -> Create
Letter

Templates -> Assign Changeable Letter Sections to Forms

View : T77RCF_INCL2FORM

Description:

Here, you assign forms as letter templates to the activity types. These forms determine the
appearance and the content of the letter that is generated by the correspondence activity being
created.

You can assign several forms to an activity with the same attributes (companies, interest groups,
candidate classes) by using sequential numbers. These forms are offered for selection (if more than 1)
as letter templates when the user creates a correspondence activity.

9.3.8.6. Assign Templates for Cover Letter to Letter Templates


IMG Path : SPRO -> SAP E-Recruiting -> Applicant Tracking -> Activities -> Correspondence -> Create
Letter

Templates -> Assign Templates for Cover Letter to Letter Templates

View : T77RCF_COV2FORM

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Description:

In this Customizing activity, you assign templates for the cover letters to the letter templates.

The system sends the letters via e-mail. The e-mail sent consists of a cover letter and the actual letter
in the form of an attached document. By using cover letters, you can separate the actual content of
the letter from the formal cover letter.

9.3.8.7. Assign Document Formats to Output Channels


IMG Path : SPRO -> SAP E-Recruiting -> Applicant Tracking -> Activities -> Correspondence -> Output

Channels -> Assign Document Formats to Output Channels

View : T77RCF_CS_CH2FMT

Description:

In this customizing activity, you assign document formats to output channels. In E-Recruiting,
documents can be output in various formats using various output channels.

SAP delivered entries has not been changed.

9.4. Questionnaires
IMG Path : SPRO -> SAP E-Recruiting -> Applicant Tracking -> Questionnaires

Description:

A questionnaire is a set of questions that can be completed by a person (e.g. candidate, recruiter)
during the applicant tracking process. Questions first need to be created forming a question bank.

A sample questionnaire is displayed below.

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9.4.1. Set Up Categories
IMG Path : SPRO -> SAP E-Recruiting -> Applicant Tracking -> Questionnaires -> Set Up Categories

Transaction: OO_HRRCF_CAT_CREATE

Description:

This IMG node is a report that automatically makes the basis settings and generates the relevant table
entries. You only need to execute the report once when ERecruiting is being set up.

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9.4.2. Assign Categories to Activity Types
IMG Path : SPRO -> SAP E-Recruiting -> Applicant Tracking -> Questionnaires -> Assign Categories to
Activity

Types

View : V77RCF_QACAT2ACT

Description:

Each Questionnaire activity needs to be assigned with a Category viz. Evaluable Information or Equal
employment information.

We are not using Equal Employment Information category. The standard one itself is used.

 You identify the activity types whose questionnaires are to be integrated in the application
wizard.
 You identify the activity types whose assigned questionnaires are to be included in the
automatic ranking of the candidate's questionnaires.

The system includes all questionnaires of an identified activity type on the user interface of the
candidate shortlist in the Questionnaires column; the other questionnaires are included in the
Feedback column.

9.4.3. Define Questionnaire Groups


IMG Path : SPRO -> SAP E-Recruiting -> Applicant Tracking -> Questionnaires-> Define Questionnaire
Groups

View : VT77RCF_QA_GROUP

Description:

In this Customizing activity, you define the questionnaire groups in which you can group together
questionnaires or questions on a specific topic in Questionnaire or Question Maintenance.

The system uses the names of the questionnaire groups on the user interface as titles for the relevant
tab pages for data storage.

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1.1.12 10. Requisition Management
IMG Path : SPRO -> SAP E-Recruiting -> Requisition Management

Description:

Requisition is a formal agreement between managers and recruiters to initiate the recruitment process

It is an internal document

 Determining the positions for which candidates are to be sought


 Defining the complete job description and key requirements that candidates must fulfill
 Sources/channels where the advertisements for the vacancies should be published.

10.1. Requisition
10.1.1. Define Hierarchy Levels
IMG Path : SPRO -> SAP E-Recruiting -> Requisition Management -> Requisition -> Job Description ->
Define

Hierarchy Levels

Table : T77RCF_HIER_T

Description:

In this IMG activity, you define the hierarchy levels that exist in your company. The hierarchy levels
represent the pecking order in your company with relation to professional capabilities and management
responsibility.

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10.1.2. Define Work Contract types
IMG Path : SPRO -> SAP E-Recruiting -> Requisition Management -> Requisition -> Job Description ->
Define

Work Contract Types

Table : T77RCF_CONTTY_T

Description:

Here, you define the different categories of work contracts that your company has with its employees.
The work contract type is part of the terms of employment that apply to a job.

10.1.3. Define Industries


IMG Path : SPRO -> SAP E-Recruiting -> Requisition Management -> Requisition -> Job Description ->
Define

Work Contract Types

Table : T77RCF_INDU_T

Description:

In this IMG activity, you define the industries that are relevant for your recruitment process. This
should include industries that exist in your company and industries in which a candidate could have
gained work experience.

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10.1.4. Define Functional Areas
IMG Path : SPRO -> SAP E-Recruiting -> Requisition Management -> Requisition -> Job Description ->
Define

Functional Areas

Table : T77RCF_FUNC_T

Description:

In this IMG activity, you define the task/functional areas in your company that contribute to the
achievement of the corporate goal.

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10.1.5. Define Employment Fractions
IMG Path : SPRO -> SAP E-Recruiting -> Requisition Management -> Requisition -> Job Description ->
Define

Employment Fractions

Table : T77RCF_WORKTI

Description:

This customizing activity specifies the minimum number of working hours per week that constitute a
given employment fraction.

Threshold expresses the individual weekly working time (in No. of hours) as a portion or fraction of the
standard weekly working time.

10.1.6. Currencies for Salary ranges


IMG Path : SPRO -> SAP E-Recruiting -> Requisition Management -> Requisition -> Job Description ->
Salary

Ranges -> Determine Currencies for Salary Ranges

Table : V_T77RCF_SAL_CUR

Description:

In this Customizing activity, you determine the currencies for the salary ranges. These are the
currencies in which the payment information can be specified for the job and salary expectations.

10.1.7. Define Salary Ranges


IMG Path : SPRO -> SAP E-Recruiting -> Requisition Management -> Requisition -> Job Description ->
Salary

Ranges -> Define Salary Ranges

Table : V_T77RCF_SAL_RNG

Description:

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In this customizing activity, you determine the salary ranges for the payment information of the jobs
and salary expectations of the candidates for each currency.

10.2. Job Posting


Posting is an Advertisement. It contains all relevant information you wish to communicate to the public
about the vacancy.

For example: Company information, Department, Project, Tasks/Responsibilities, Requirements.

10.2.1. Define Posting Channels


IMG Path : SPRO -> SAP E-Recruiting -> Requisition Management ->Job Posting -> Define Posting
Channels

Table : V_T77RCF_POSTCHN

Description:

Posting channels refer to recipients to whom you want to send your job postings for publishing, for
example, a daily newspaper, a specific job board, or your intranet.

When a manager releases a posting instance for publishing, the publisher starts the necessary routine
(publisher class) for publication of the posting. He generates a document in a specific format using the
information contained in the posting instance, for example.

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10.2.2. BAdI: Generate Reference Codes
IMG Path : SPRO -> SAP E-Recruiting -> Requisition Management -> Job Posting -> BAdI: Generate
Reference

Codes

BAdi Definition : HRRCF00_GET_EXT_CODE

BAdi Implementation: ZHRRCF_GET_EXT_CODE_01

Description:

When a publication is created for posting, the recruiter can either manually enter the reference code
or if this BAdi is activated can get the reference code auto generated by the system. The recruiter can
do this by clicking the button Generate Reference Code.

The standard system, by default, generates a 40 character alphanumeric code. The BAdi can be used to
include customer-specific logic for the reference code.

10.2.3. BAdI: Specify Proposal Texts for Postings


IMG Path : SPRO -> SAP E-Recruiting -> Requisition Management -> Job Posting -> BAdI: Specify
Proposal

Texts for Postings

BAdi Definition : HRRCF00_GET_DEFAULT_POST_TEXTS

BAdi Implementation: Does not exist. Can be created, if required.

Description:

This BAdi can be used to provide default texts for the free-text fields when creating a posting text. The
fields on the posting screen that can be defaulted are - Company, Department, Project, Tasks, and
Requirements.

The interface of the BAdI permits the transfer of the logon language of each user so that it is possible
to create language-dependent texts. The interface also permits the transfer of the position, industry,
functional area, and hierarchy level to determine the default text.

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1.1.13 11. Additional Tools
11.1. Delete External Candidates
IMG Path : SPRO -> SAP E-Recruiting -> Delete External Candidates

Transaction: OO_HRRCF_DEL_EXTCAND

Description:

This program can be used to delete external candidates with all associated links.

Enter your selection criteria. The following selection criteria are available:

Candidate: If you want to delete a candidate, enter the candidate ID.

Talent Group: If you want to delete candidates that are grouped together in a talent group, enter the
talent group ID. You can only select the talent groups for which you are a member of the support team.

Deregistered Candidates: If you set this indicator, candidates are deleted only if their registration in
the Talent Pool has also been deleted.

Check Legal Conformance: If you set this indicator, the program checks whether there are
assignments of the candidate to requisitions and which retention periods are stored for each of the
requisitions. If there are no assignments to requisitions or the retention periods have expired, the
relevant candidate is deleted.

Test Mode: If you set this indicator, the program performs a test run without any changes being made
to the database.

Run the program. The system displays a result list. A message appears for candidates that were not
deleted.

When the candidates are deleted, the associated business partners are not deleted, but are archived.
You can delete business partners later from the database using the transaction BUPA_DEL (Delete
Business Partners).

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11.2. Create Internal Users and Candidates for SAP E-Recruiting
IMG Path : SPRO -> SAP E-Recruiting -> Create Internal Users and Candidates for SAP E-Recruiting

Transaction: OO_HRRCF_CREATE_USER

Note : This program should not be executed where HR and ERecruiting systems are on same

Instance i.e. integrated scenario To be used only when

HR and ERecruitment reside on separate servers i.e. non-integrated scenario.

Description:

You should run this program when initially creating the first user (for example, the administrator). The
administrator then creates all other users on his start page using the User Maintenance function.

As a rule, however, the external candidates register themselves using the appropriate Web scenarios,
and the internal candidates (employees) are imported from an HR system using the master data
interface (ALE).

In the integrated scenario, you cannot run the program as this then result in data inconsistencies.

This program creates all ERecruiting specific objects for an employee i.e. executing this program will
create BP, CP, US, and NA objects for the employee.

11.3. Create Internal Users and Candidates for SAP E-Recruiting


IMG Path : SPRO -> SAP E-Recruiting -> Create Internal Users and Candidates for SAP E-Recruiting

Transaction: OO_HRRCF_CHECK_SRCH

Description:

In this Customizing activity, you can check the consistency of the settings that you entered in the
Customizing for the search.

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1.1.14 12. ICM (Internet Communication Manager) Tasks
1. Transaction RZ11
2. Display parameter icm/host_name_full.
The fields ProfileVal and Currentvalue should have Host URL entry.

For example: dv35.rel.co.in

3. Also, check the transaction SMICM -> GoTo -> Host Name Buffer -> Display.
It should have the Fully Qualified Host entries which looks as follows:

12.1. SICF Services Activation


Listed below are some services that must be activated in the system depending on the operational
scenario:

 Support for the Internet protocol (HTTP, HTTPS and SMTP) in the SAP Web Application Server
/default_host/sap/public/icman

Through this the ICMan process can (for example) make decisions concerning the distribution of
HTTP requests to the corresponding server.

 Using load distribution


- with the message server

/default_host/sap/public/icf_info

/default_host/sap/public/icf_info/logon_groups

/default_host/sap/public/icf_info/urlprefix

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- with the Web Dispatcher

/default_host/sap/public/icf_info

/default_host/sap/public/icf_info/icr_groups

/default_host/sap/public/icf_info/icr_urlprefix

 Using Business Server Pages (BSP)


/default_host/sap/bc/bsp/sap

/default_host/sap/bc/bsp/sap/system

/default_host/sap/bc/bsp/sap/public/bc

/default_host/sap/public/bc (available for 620 with Support Package 34)

/default_host/sap/public/bc/ur (available for 620 with Support Package 34)

/default_host/sap/public/bsp/sap/public

/default_host/sap/public/bsp/sap/public/bc

/default_host/sap/public/bsp/sap/system

/default_host/sap/public/bsp/sap/htmlb (as of Release 620 Support Package

SAPKB62026)

 Using the BSP logon procedure


/default_host/sap/public/bsp/sap

/default_host/sap/bc/bsp/sap/system

/default_host/sap/public/bsp/sap/public

/default_host/sap/public/bsp/sap/system

BSP test applications for troubleshooting

/default_host/sap/bc/bsp/sap/it00

/default_host/sap/bc/bsp/sap/sbspext_htmlb

/default_host/sap/bc/bsp/sap/sbspext_xhtmlb

/default_host/sap/bc/bsp/sap/htmlb_samples

As of Release 6.30: /default_host/sap/bc/bsp/sap/bsp_verificatio

 For e-Recruitment, activate all services with the prefix HRRCF.

Before testing the e-Recruiting specific BSP applications, test the standard BSP Test applications
specified above for troubleshooting of web environment.

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 ICF test applications
/default_host/sap/bc/echo

- Among other things, this service returns information about the registration procedure being
used, the header and form fields, and the generated SSO cookie for the executed request.
Therefore, this service should only be activated for troubleshooting purposes.

/default_host/sap/bc/error

- This service generates some error situations in the system and should only be activated for
troubleshooting purposes.
/default_host/sap/bc/srt/xip/sap

- You want to fix the Web service error message "Could not determine WSDL address
(ICF_ERROR), SRT_REG038" in connection with XI services.
NOTE: Above details are as per Note 517484.

12.2. Services to which a Service User must be assigned

hrrcf_apply_ext Apply with Reference Code (Non Registered Candidate)

hrrcf_cand_reg External Candidate, Registration

hrrcf_unrg_srch Non Registered Candidate, Job Search

hrrcf_search General Search Application

hrrcf_unrg_appl Non Registered Candidate, Application Wizard

hrrcf_pinst_pbl Posting Instance Publication Internal / External

hrrcf_pinstappl Posting Instance Publication Internal/External branches to the application wizard

hrrcf_password Administration of User Passwords

hrrcf_ee_srch Search for Internal Postings (without first logging on to the system)

Application Wizard (Entry)

hrrcf_ee_awzd (application wizard is called after a successful search for internal postings)

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