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Y | BAVIONOO SUSOWNVW LOSFOUd she IW 1102 24 Lo w99) JSR /ps009 Yoo WI-UdlAVIWOL;OL LLO011 —1ujaq mon “Breyy Hefey ‘@Sno} sMHYSeY YOUEIG $,9-UF3 (fu) cow jo by pareifiayy Yoalolg Uosy paUIEW aD aig 69B/L082-110 ed~ PROJECT MANAGERS CONGL AVE 1A Technical Conclave is being organized at HO DG MAP wherein Project Managers © SAP stations under Team ‘8’ shall attend alongwith their DEPM consultants and ‘Hscigs all issues pertaining to their Project as per the ‘agenda points given at Appx. 2 The conclave will be chaired by DDG ‘B and the folowing officers pertaining to the Sh/Command will be present for the discussion (a) Dir! Nodal officer (©) Dir (Contract) & Jt Dir (Contract) (c) Dir (Architect) {@) Dir (Budget) () PM (Reps of DEPMC (Site & Head office) 3. The conclave is planned to be held during the period 20 Feb 2017 to 24 Mar 2017 fo! the Pls under fwg command HQ as per the dates mentioned against each: - a a Ser | Command DiriNodal Offr_ | Date — | No. In change (@) | Rete] PM Uahampur~ “| Sh Ramesh Raia pre Command | | PM Nocrota | Wesiers ~~ PaPata |Si’Ramesh Rana 25 Feb 17 | |Commans — serainsar | | | | | PM Jalandhar | | | | PM Kapurthala LtColH SWazir | 27828 Feb 17 | | PM Ferozpur | | | | | | | | PM Jammu. t ' PM Mamun / Pathankot | Sh K S Chahar 03 Mar 17, PM Yet («c ithWestern | PM Bathinda ~| PM Hissar | PMLarvattana |ShAKRajvanshi | ooMariz — | | Sriganganagar \ | | | PM Mhow j | | | Pi Aara | Sh Ajay Dixit |r Mar 17 PM Jabalpur PM Memora PM Lucknow PM Fatehgarh | PM Gopalpur ShEM Aggarwal | Jrvirananes | PM Faizabad PM Bamrauil Pete 218 22 Mar 17 ina {24 Mara PM Delhi (West) Sh Ramesh PM Delhi East) 4 The sequence of events for each MAP sin during the conclave willbe as under. (a) Brief presentation by PM MAP/ DEMPC convering the agenda pts (©) Discussion by the members and ciafication on the agenda pois by respective DiriNodal offr and directions of DOG. (©) Recording of issues/ directions by Director! Nodal ofr & Di (Contracts) SA 18 min presentation on DG MAP Application software will also be given by SOt (I) Vayam Tech staff to the visiting PMs (command wise) as per the availabilty of time. luring the conclave. lo attend the conclave with thorough updation of details at their 6 PMs are reque end, on the given agenda points 2 aie Details of personne! attending th PMs for necessary arrangementsAppx AGENDA POINTS FOR DISCUSSION Bere | Description | Action at this Ho paren | Book! on comin of | | OG MAP directives / udetines | Sedslines/ Polces on Pig, Execution and Complation | pokcies wt be handed over of project | to PM during the cconclave Birk formals of al reports & returns being wd by PM | practice ot Presant to be| (WAP) HO Wb sown cn sisestya | conaneas Dida | | offs and relevant reports a] | | "eturns shal be clone away | with. The relevanw desired format of reports & retums Which the PM neecl to fd in future wil be narded ver to them inthe meeting | Desired” Toma’ wii pa Coie ae omatheadogs under wen the monty | proved to PM, teed 00 is being fa by PM wil be shout on slide which monthly DOs to te fwd (©) Dt on which monthly DO has been fwd forthe [9 fue both in haa & sot | [last 10 months | covies | 4 | Usage/ Updation of DG MAP Aa introduction to" BS MAP | (2) Awareness on existence of DG MAP sotware | software will be given to all| 3 Format of Monthly DO | on totus PMs 10 feed the data at ther | | (©) Updation of Report ~ List of forms ond | 5 | Deflof Subodinate Statt | Any issue wll be iscuséed in / (a) PM to project the defi of JEs alongwith period. | the meeting, (©) Non availabilty of requisite staff of DEPMC as er the contract shall also be projected 6 | Execution Process Any issue will be discussed in (9) Procedure adopted by PM in assigning | the meeting Tesponsibilties and obtaining—_—— | (c) Pu shail ist their office. A certificate on confirmation of maintenance | of registers shall be submitted by PM in the meeting. | | all registers Being maintained by | Liasion with MES/ State Agencies ] and other state agencies to expedite the ‘correspondences made Details of liaison being done by PMNJEs with MES auth Any issue willbe discussed in the meeting | overall Progress of the project shall be shown by PM, alongwith | ee | Any issue wil Be discussed in | | PM to Biel on metnodsiogy | Any issue will bé discussed in Any issue will be discussed in | ee willbe handed over ta Pls by | a Budget Status Expdr status of the project as on dt as per the amt | the meeting Projected by PM and the anticipated expdr tll the end of FY shall be covered, ] 8 | Go Ahead Sanction Procedure to be adopted for go ahead sanction for | pracedure adopted by him affecting changes 10. | Status of DOs & Final Bill z (@) Procedure on initiation of Add back & Firm DOs. | the meeting (b) Status of clearance of DOs at this HQ and bottlenecks if any, (©) Status of Final Bit, | (4) Anticipated timeliness on DOs & Final Bil il”) Data on Arbitration Cases Tt e (a) Details reqd by this HQ on arbitration cases shall by compiled and submitted by PM. (©) Detenaing & Arbitration cates Contract Section ie al = any criticaiiies causing delay in clearance an: ered by | timeless for clearing the bills shal be Details of DAVP Bills pending for clearance alongwith 6 | ely | PM | OM ib ie 6 weirdegyobservations for which teply has to be furnished 1 | trough Accepting officer shall be presented discussed in detail | | 15 | Tech inspection PM to brie! on methedcogy! | Impertance of Tech Inspection caried out by ofcers of | procedure being adopted by | HQ DG MAP. Presentation on Tech Inspection Points, | him | ‘Any issue will Be di seussed in is CDA Issues | All issues pertaining to CDA in terms of processing, | the meeting | delay in payments, taxes, regularisation of RARS shall | be covered by PM. Details of audit observations and their status of settlement shall also be included under the same topic. 7 | Any issue will be discussed in All relevan stn issues wrt management at PM level with | the meeting ‘Stn Cdr & PMGs and other issues regarding RAR | Payments, Siting bds of Ph -Ii,Site clearance (Tree cutting shall be covered by PM including the ‘Suggestions/Inputs of stn cdr on MAP Phase- II