TFDW CALL TO CONVENTION By authority vested in me as President of the Tennessee Federation of Democratic Women, Pursuant to Article VI, Section 5 and Article VII, Section 1 of the TFDW By-laws, I, Jennie Carter, issue the 60" Annual Call to the Convention of the Tennessee Federation of Democratic Women Pigeon Forge, TN Co-Hosted by the Greater Chattanooga Democratic Women’s Club And the Hawkins County Democratic Women ‘And the TEDW East TN Women’s Clubs May 5 and 6, 2017 Theme: Women United, 60 Years Strong! Dear Federation Members, Perhaps what happened in the 2016 elections was the catalyst for the activity and changes we are seeing within our Party and around the country now. Great numbers of folks, especially women, across this state and nation are stepping out and speaking up. They are joining our organization, marching, making signs, writing letters and making phone calls. As 2017 begins, women, especially, are pumped up and fired up and ready to take our country back by electing Democrats! It is our time to rebuild a grassroots platform in counties from one end of the state to the other. We are working and planning so we can take advantage of this opportunity and take back this state! Now is our time! It is our moment to do what has not been done in Tennessee for many years now ~ elect Democrats and make this state a great place to live and work again! Convention is a time to enjoy fellowship with women from across Tennessee. There you can network and listen to what other clubs are doing to grow and be active in their communities Together, we can work to impact our local communities and our state Please do come and celebrate the 60" Diamond Anniversary of the TFDW! Jennie Carter TFDW PresidentIT'S CONVENTION TIME IN TENNESSEE! WOMEN UNITED, 60 YEARS STONG!! Friday, May 5, 2017 10 AM- 4 PMEST 1PM EST 4:30 PM EST Tentative AGENDA Registration Business Session (This includes reports from Committee Chairmen, Club Presidents, and State Officers) Free Time (Visit Hospitality Room, visit candidate's receptions) THERE WILL BE NO DINNER! OPEN FOR YOU TO ENJOY PIGEON FORGE, TN! Saturday, May 6, 2017 8 AM-10 AMEST 9 AMEST 12:45 -2 PMEST 2PM-3PMEST 3:30 PM — 5:30 PM EST 6:15 PM EST 6:30 PM EST 7:00 PM EST After dinner Registration Jean Livingston Memorial Service Business Session begins immediately following Luncheon - Speaker TBA Workshops -TBA Hospitality Suite open STARS gather for Parade of Stars Parade of Stars Dinner Banquet — Speaker: State Senator Sara Kyle Hospitality Suite openConvention Registration Form “Women United, 60 Years Strong!” Friday and Saturday, May 5-6, 2017 Mainstay Suites/Conference Center at Pigeon Forge, TN Name; Address: City: , TN. Zip Code: Club Name: Phone_( ) E-mail: Guest Name:. Registration Fee $45.00 x (includes gift bag) Saturday Breakfast Included in Room Package Saturday Luncheon $35.00 x Saturday Night Banquet $40.00 x ** Total package by 4/24/17 is $120.00 ** = Total package after 4/28/17 is $145.00 *** *«* No meals can be added after this date! **** Total Registration and Convention Package selected $. Please note any special dietary needs/requirements or they cannot be provided at convention: Mail check and form to: Sylvia Phillips, Convention Treasurer 9425 Mtn. Shadows Dr. Chattanooga, TN 37421 * Make check out to: TEDW Convention 2017 *** REGISTRATION CHECKS AND FORMS MUST BE RECEIVED BY: April 24, 2017 ROOM RESERVATIONS: Must be made by April 28, 2017 Mainstay Suites/Conference Center 410 Pine Mountain Ra. Pigeon Forge, TN 37863 865-428-8350 Use code TEDW for $104.00 room rate per night! For more information contact the 2017 Convention Co-Chairs: Jennie Carter (423) 383-0913 wesjenny@charter.net Pat Combs (423) 580-7304 + pcombs12@epbficomTFDW 60" CONVENTION “Women United, 60 Years Strong!” Pigeon Forge, TN Hosted by the Greater Chattanooga Democratic Women’s Club And the Hawkins County Democratic Women Check List of Things To Do Prior to Convention: Urgent - Make Room Reservations: To get our group discount, please call the hotel and reserve your rooms by April 28, 2017. Call the Mainstay Suites/Conference Center in Pigeon Forge, TN at 865-428-8350. Give them the code TFDW to receive our reduced room rate of $104.00 per night. Please book early! Sell Ads for Convention Program Book: Please send ads in JPEG format or a photo ready copy. Or specify contents needed in the ad and we will design it for you. Please make checks payable to: TEDW Convention 2017. Deadline is April 21, 2017! Ad prices are: Full page is $150.00, Half page is $75.00, Quarter page is $50.00, Business Cards are $25.00. An Ad Order Form is enclosed. Mail payment and ad copy to: LeAnne Jones, Program Book Chair 5427 Ramer Selmer Rd Selmer, TN 38375 Or for information (731) 439-0893 _leanne.tfdw@gmail.com Mail in the Convention Registration Form: The form is enclosed for you to complete. Deadline to register is April 24th. Please complete the form. Make your check payable to: TEDW Convention 2017 and mail to: Sylvia Phillips, Convention Treasurer 9425 Mtn. Shadows Dr. Chattanooga, TN 37421 (423) 899-6922 or Phillips@epbfi.com Mail in Parade of Stars Names: Any club or individual can nominate Democratic women for the Parade of Stars. The Stars will be introduced at an elegant ceremony on Saturday, May 21 at 6:30 p.m. Please nominate a special lady who exemplifies what it means to be a Democratic Woman, The 2017 Brightest STAR will be named and awarded a gift. Send your Star nomination (by or before April 28th), a check payable to the TFDW for $25 per Star and a brief bio of the nominee, to: Kristi Putman, Parade of Stars Chair 1170 East Jefferson St. Pulaski, TN 38478 (931) 292-9435 or kristiputman7S@amail.comMail in Credentials: “Delegates to the Convention shall be the president of each club or designee and (1) additional delegate for each ten (10) members from a single club.” (TFDW By Laws). Dues payment and a list of members who paid dues as of December 31, 2016 must be received by the federation treasurer by the last day of February (or postmarked by the last day of February) for your club to have delegates at the convention. The number of delegates per club will increase by multiples of 10 members only. In other words, for 40 members the club has 5 delegates (4+ President), for 46 members the club has 5 delegates (4 + President). The sixth delegate is eamed when the membership reaches 50. The club may also elect alternates who can vote if any delegates are absent The list of delegates is separate from convention registration and should be sent to the credentials chair by, April 10, 2017. Pat Combs, Credentials Chair 502 Lullwater Rd. Chattanooga, TN 37405 (423) 580-7304 or pcombs12@epbfi.com Mail in Resolutions: All club resolutions to be considered at this convention should be sent by April 28, 2017 to: Cynthia Bennett, Resolutions Chair 2715 Sharondale Court Nashville, TN 37215-1209 (615) 417-2656 or cynben.nashville@gmail.com Mail in Jean Livingston Commemorative: The Jean Livingston Memorial Fund was created to raise money for the purpose of supporting Democratic Women candidates who are running for State and Federal elected offices. It is an excellent opportunity to honor or memorialize a member of your club, a family member, or anyone who has been a friend and supporter of the TFDW or your local club. A card of acknowledgment will be sent. Please send the name of the person you are honoring, a brief bio on the person, and a mailing address for that person or his/her family to receive the acknowledgment card. Make checks payable to: TFDW (With note for: Jean Livingston Fund) Mail them by April 28, 2017 to be sure they are included in the convention memorial service. Mail Bio to: Mail Check to: Brenda Autry, Jean Livingston Memorial Fund Chair Kristi Putman, TFDW Treasurer 80 Carol Ann Dr. 1170 East Jefferson St. Jackson, TN 38301 Pulaski, TN 38478 (731) 616-8778 or (931) 292-8435 or autry1055@charter. net kristi putman79@gmail.comCheck List of Things to Prepare and Bring to Convention with Yor Special Projects Form Filled Out: This report is for the most outstanding Democratic Women's Club in Tennessee. Forms should be turned in at convention on Friday, May 5" by 4 PM to: Patsy Johnson, Special Projects Chair, (731) 668-7139 or pritnd@bellsouth.net Silent Auction Gift: Each club is asked to bring an unwrapped gift for the silent auction. ‘Suggested minimum value is $40. Please also provide a 3x5 index card as a label for your gift that describes the item or its contents, the estimated value and includes the name of your club. Dollar Table Gifts: Ail TEDW members and clubs are asked to contribute items for this, popular table, where everything sells for $1.00! Bring wrapped gifts, of any value over $1.00, to convention on opening day. This is a great way for the TFDW to make money. Please participate! Ways and Means Item: {ndividual participants are asked to bring one item to place on the Ways and Means tables. Suggested value $10.00 and up. A great way to recycle unwanted gifts! Convention Sales: Any club may sell their fund-raising items at the convention. However, each club must donate 10% of their profit from the weekend sales. If you need a table, you must arrange that directly with the hotel or through the convention chair before convention. if you require a table, you must pay the hotel fee for the table. Questions? Contact: Pat Combs, Convention Co-Chair, (423) 580-7304 or pcombs12@epbfi.com Club President Reports: Please bring a written report (to be turned in) of your club's activities since the 2015 convention. You will be recognized and asked to give a TWO (2) minute report at the Friday business session. Scrapbooks: All scrapbooks should be tumed in on Friday, May 5" by 4 PM, so as to allow ‘ample time to judge the scrapbooks and to have them on display for all to enjoy. They should be tumed into Edna Longwell, Scrapbook Chair. Election Committee Report: Peggy Monroe, Elections Committee Chair, reports that the following statements of candidacy for TFDW offices for 2017-2018 were received President: Glenda Carter, Madison County West TN Vice President: Virgie Banks, Shelby County Middle TN Vice President: Mary Linden Salter, Davidson County East TN Vice President Sandy Smith, Greater Chattanooga Corresponding Secretary: Kimberly Taylor, Haywood County Recording Secretary: Treasurer: Jan Newsome, Anderson CountySuggested Bylaws Amendments. March 21, 2016, Tabled to 2017 Convention If you do not have a copy of the current bylaws (last amended in 2016), the full text is on the website, TFDW.org, under About Us. IV, 3Replace with: Associate membership shall be granted to men and any others who wish to affiliate with a member club or as an individual members and pay dues. Associates and men are not eligible for office at the state level V,6,a Add: The President shall, along with the Treasurer, sign all checks written by TEDW. V, 6,b Add: If for any reason, the vice president of a grand division fails to visit two of her clubs without a valid reason she shall be asked by the Tennessee Federation of Democratic Women Executive Committee to relinquish her position. Her major purpose is to promote membership and motivate activities to enhance the Tennessee Federation of Democratic Women. V, 6, c. Recording Secretary: The recording secretary shall keep the general records, including minutes of all ells conventions and board meetings, committee appointments, officers’ list, list of members showing their addresses and phone numbers and shall keep the roll of each meeting. V, 6,e These records shall be subject to audit by a firm or party designeddesignated by the Executive Committee, The treasurer must be bonded before assuming her responsibilities. V, Section 9 The president of this Federation shall be reimbursed for all expenses, as allowed, outlined and established by the Executive Committee, in traveling in the interest of the Federation and within the limits of the budget established for the President. Section 10. The vice presidents of this Federation shall be reimbursed their expenses, as allowed, outlined and established by the Executive Committee, for travel required to organize clubs and assist the clubs and committees in their own grand division. The secretaries and treasurer shall be reimbursed for their expenses, as allowed, outlined and established by the Executive Committee, as is required by their positions. Vi, 3 Substitute: “The Federation shall have an annual Convention at a time and place as named by the Executive Committee, said Convention rotating annually between the grand divisions. When possible, the Convention site shall be announced two years in advance.” 1X, 1 Standing Committees Delete: Democratic Publications&:Nominating Committee ‘Add: Elections Committee, Charter Ceremonies, and Webmaster Bylaws Amendment Contributors: Pegey Monroe, Chair; Myra Stiles; Joyce Quintrell; Katherine Snyder; Jennie CarterPROGRAM BOOK AD SALES FORM Tennessee Federation of Democratic Women 60” Annual Convention May 5 - 6, 2017 Pigeon Forge, Tennessee Host Clubs: Greater Chattanooga Democratic Women’s Club And the Hawkins County Democratic Women Convention Souvenir Program Advertising Rates Full Page Half Page Quarter Page.. Business Card: Special Pages Back Cover or Inside Back Cover... $250.00 Centerfold (double inside pages)...$ 350.00 **Ad Deadline is April 21, 201 D ORDER FO! Please reserve a sizefpage space in the 2017 Program Book for: NAME (person or business): Address: Email: Phone: Circle One: Ad Enclosed Design My Ad Emailing Ad Sold by: Club: Phone: Email: ‘Amount enclosed: $ ‘check # Make check payable to: TEDW Convention 2017 Mail Form, Ad, and checks to: LeAnne Jones 5427 Ramer Selmer Rd Selmer, TN 38375 You may email electronic file/camera ready ads to LeAnne Jones at Leanne. tidw@amail.com and/or if you have any questions email them or call 731-439-0893. WE THANK YOU FOR YOUR CONTINUED SUPPORT OF TFDW!