Professional Documents
Culture Documents
Le Trasap PDF
Le Trasap PDF
Management - SD
LE-TRA
Overview
Transportation is an essential element in the logistics chain. It affects both incoming and outgoing
goods. Effective transportation planning and processing ensure that shipments are dispatched without
delay and arrive on schedule.
Transportation costs play an essential role in the calculation of the price of a product. It is important to
keep these transportation costs to a minimum so that the price of a product remains competitive.
Efficient transportation planning and processing helps to keep these costs down.
Effective Transportation can be used in all the industries where the shipment costs play a major role and
are borne by the organization. Reducing the shipment cost in turn reduces the delivering cost of the
product.
Business Process:
An Organization has already implemented SAP and is now willing to implement the Transportation
Module in order to ensure the timely delivery to the customer and reduce shipment costs. The business
process to be implemented is as shown in the figure below.
Terminology:
Shipment Cost Document The shipment cost document is the used for
shipment cost processing. It contains the
details related to accounting and the cost
calculations.
Shipment cost type and item categories Shipment cost types and item categories
contain all the important control features for
the shipment cost document, such as
number range, status requirements for the
shipment documents, and parameters for
shipment costing, parameters for shipment
settlement.
Prerequisites:
Master Data:
Purchase Order is created for Vendor if the weekly or monthly orders are not created during the
transaction by the system.
Customization:
Transportation Relevance is marked for Delivery type, Delivery Item Type, Route.
Route Determination is active.
Route is determined in the delivery document.
Shipment types are created as desired.
Shipment pricing procedure is in place.
Shipment cost types are created and assigned to shipment types.
Purchasing Data is assigned.
G/L Account assignments are done.
The transportation planning point represents a group of employees responsible for organizing
transportation activities. Each shipment is assigned to a specific transportation planning point for
transportation planning and shipment completion
Note: The transportation planning point is assigned to a company code, but is otherwise independent of
other organizational units.
Display IMG > Enterprise Structure > Definition > Logistics Execution > Maintain transportation
planning point
Define Routes:
In the following IMG activities, you define your routes. The route determines the itinerary and the
means of transport in shipping, and influences transportation scheduling. For example, if the route
includes rail transport, transportation scheduling may have to include the time required to reserve
freight carriages.
Using routes, you can combine sales order items according to shipping criteria.
The system determines routes automatically for a sales order item and can repeat the procedure for a
delivery
Define the transportation connection points and maintain the relevant data on the detail screen.
You can also maintain the route stages for several stages.
Menu Path: Logistics Execution > Transport > Basic Transportation Functions > Routes > Define
Routes > Define Modes of Transport
Activities
Truck
Plane
Ship
Menu Path: Logistics Execution > Transport > Basic Transportation Functions > Routes > Define
Routes > Define Shipping types
Activities
1. Define the shipping types. Enter an alphanumeric key of maximum two digits as well as a text
description.
2. Assign one or several modes of transport to each shipping type.
3. Assign the shipping types to a shipping type group, which serves to determine the pricing procedure
for calculating the shipping costs.
Defining Transportation Zones
Define the transportation zones to specify all the regions that you plan to cover with your routes. Routes
will flow from a departure zone to a destination zone.
IMG Logistics Execution Shipping Basic Shipping Functions Routes Route Determination
Define Transportation Zones.
Here you can select a country and define transportation zones with a meaningful description. The zones
you set up here will be used in the master data. The location of each customer and vendor will be
identified using the Transportation Zone field on the Address tab in the customer (or vendor) master
record.
You can also specify the zones for each of your shipping points by following the menu path
IMG Logistics Execution Shipping Basic Shipping Functions Routes Route Determination
Maintain Country And Transportation Zone For Shipping Point.
Select the shipping point, and specify the country and transportation zone.
IMG Logistics Execution Shipping Basic Shipping Functions Routes Route Determination
Define Transportation Groups.
IMG Logistics Execution Shipping Basic Shipping Functions Routes Route Determination
Define Weight Groups.
Maintain Weight Group; create a new weight group with a meaningful description. From the navigation
menu on the left, you can go to Maintain Details For Weight Group. On this screen, you can specify the
maximum weight that is allowed in each weight group. At the time of delivery creation, the system will
take into account the weight and then determine an appropriate route. This is an optional setting. If you
choose not to use it, route determination will take place in the sales order and be copied into the
deliveries.
Define Routes and Assigning Routes
In this work step you define routes and route stages. You also have the option of maintaining the
transportation connection point from here.
Definition of routes
Activities
To define the routes, proceed as follows:
1. Check which routes are relevant for you?
2. Define the routes. Enter an alphanumeric key of maximum 6 digits length. Also enter a text
description for each route.
3. If necessary, enter further data for your route. This data includes:
o Shipping type
You can assign a shipping type to the route, to the preliminary leg, and to the subsequent leg.
o Transportation service agent
o Transit time
o Transit planning lead time
o Factory calendar, work time
Note: You must have already defined the factory calendar before you can work with it.
Driving time (transit time minus breaks, distance)
o You can assign a mode of transport to the routes for processing export activities. For
information on this.
IMG Logistics Execution Shipping Basic Shipping Functions Routes Define Routes Define
Routes And Stages (transaction 0VTC).
This will bring you to an overview screen that lists all the routes that have been defined in the system.
To define a new route, click New Entries, or copy from an existing route. Identify the new route with a
unique number.
Identification tab: Use these fields to add a meaningful description of the route.
Processing tab: If the route is managed by a specific vendor, you can specify it in the Service Agent field.
You can also fill in the Shipping Type field here.
Scheduling tab: These are the important fields on the Scheduling tab:
Transit Time: Transit Time is the total time taken for the goods to reach the customer following the
route. It is specified in calendar days. The time entered here is taken into account for planning purposes
and for determining the date on which the product will reach the customer.
Trav.Dur: Travel Duration, expressed in hours, is a subset of the total transit time. It is the time taken for
the actual travel along the route.
TransLdTm. Transportation Lead Time is the time needed for planning and arranging transportation. SAP
uses it to arrive at the transportation planning date. It is specified in calendar days and in hours. When
you have defined the attributes of the route, click the Route Stages tab in the left menu in Figure You
will see a screen that looks like figure. On this screen, specify the departure and destination points from
the list of transportation connection points defined earlier. Also specify the duration and shipping type
details for each stage.
In the case of deliveries, you can also add weight groups to the list of controlling factors, if that is
applicable to your organization.
IMG Logistics Execution Shipping Basic Shipping Functions Routes Route Determination
Maintain Route Determination.
To set up a new record, enter the country and transportation zone of the source and destination
locations. You can also specify generic routes between countries, leaving the Transportation Zone field
blank. Click Route Determination Without Weight Group (Order), as shown in Figure 8.36, and then click
the New Entries button. This enables you to specify a route for every combination of shipping condition
and transportation group.
You can also choose Route Determination With Weight Group (Deliveries) if it is applicable. During
delivery creation, the routes will be re-determined based on the weight of the delivery.
Note: The shipping condition comes from the customer master record of the sold-to-party, and the
destination address (transportation zone) comes from the customer master record of the ship-to party.
Configuration of Shipments
The following are the steps in the configuration of shipments.
There are three activities listed here. Follow the sequence, and select the relevance of the following:
Delivery Type
Delivery Item Type
Route
Figure shows the screen for marking delivery types relevant to transportation.
Individual shipment, one or more deliveries are transported by a single mode of transport from
one point of departure to one final destination.
Collective shipment, one or more deliveries are transported by a single mode of transport from
one or more points of departure to one or more final destinations.
Multimodal shipment, deliveries are transported by several modes of transport between one or
more points of departure and one or more final destinations.
Define a four-character alphanumeric code and description for the shipment type.
Number Systems tab: On this tab, you can specify an internal and external number range for the
shipment documents that will be created. This is identical to any other number range settings that we
covered earlier.
Document Content Perhaps this is the most important tab that defines the shipment type in detail. The
following are some of the important settings on this tab:
Shipment Completion Type The field Shipment Completion Type specifies the type of shipment being
created. You can specify whether it is an inbound or outbound shipment and whether it is filled or
empty.
Shipping Type The field Shipping Type signifies whether the shipment will be by road or air or other
means of transport. (We covered this when talking about route definition.)
Process Control The field Process Control defines the way the shipment will be planned. The options
here are as follows:
Leg Indicator: In the field Leg indicator, you can specify whether a leg is a direct leg of a shipment or
whether it is a primary leg, mail leg, or subsequent leg of a transportation chain. If you select Direct Leg
or Return Leg, the entire process will be carried out in a single shipment document. However, if you
select Primary Leg, Main Leg, or Subsequent Leg, it will be a transportation chain with multiple
shipments interlinked to complete the shipment. You can also specify the transportation type of the
preliminary and subsequent legs through the fields ShTypePrelimLeg and SubseqLegShType.
Determine Legs: Using the field Determine Legs, you can select a rule; based on this, the system then
tries to structure the legs of the shipment. For example, if you choose type 1 (1: Legs Determined
according To Departure Point & Itinerary) for a collective shipment, leg determination will be carried out
on the basis of the sequence of departures and destinations. In other words, assume there are two
deliveries in a shipment. Both originate from the same shipping point, 9001, in Los Angeles. The first
delivery is being sent to a customer in New York. The other is being shipped to New Jersey, which is near
New York. The first leg of the journey is from Los Angeles to New York (carrying both the deliveries).
After the first delivery is offloaded at the customers location, the subsequent leg is from New York to
New Jersey (with the second delivery only). In the shipment document, if you click Leg Determination,
the system will check the points of origin and destination of each delivery and automatically propose the
stages of the journey. You can override or modify the proposal manually. Note that leg determination is
not an optimization algorithm. Rather, it is a simple tool to help create legs on the basis of rules that you
specify.
IMG Logistics Execution Transportation Shipments Define And Assign Activity Profiles.
Select your shipment type. The columns in Figure denote the various statuses of a shipment document,
such as check-in, completion, and so on. For each status, you can specify an activity profile. Select from
the list of available profiles. To set up a new activity profile, enter a profile name, and click the Maintain
button.
On the next screen (Figure 8.44), we have selected the post goods issue and billing options.
Figure: Defining activity profiles
Technically, the program RV56ABST is being called in this transaction. You can set the options on the
selection screen of this program and save the variant for further use.
Define Shipment Cost types:
IMG Logistics Execution Transport Shipment Costs Shipment Cost Document Shipment Cost
Types and Item Categories.
Value Description
Do not generate purchase order
A Generate purchase order for validity period of 1 day
B Generate purchase order for validity period of 1 week
C Generate purchase order for validity period of 1 month
IMG Logistics Execution Transport Shipment Costs Shipment Cost Document Shipment Cost
Types and Item Categories.
Maintain Shipment cost relevance and default for shipment cost type:
IMG Logistics Execution Transport Shipment Costs Shipment Cost Document Shipment Cost
Relevance and Default for Shipment Cost Type
In this node assign the shipment cost types to the shipment types and set an indicator to show whether
the cost type is relevant to shipment costing. This needs to be done for every cost type.
IMG Logistics Execution Transport Shipment Costs Shipment Cost Document Shipment Cost
Shipment Cost Relevance and Default for Shipment Cost Type
This indicates the level at which the shipment costing needs to be done. E.g.: If Header is selected it
indicates that shipment header is relevant for shipment costing.
Pricing
Shipping type procedure group is used in determining the shipment cost pricing procedure.
IMG Logistics Execution Transport Shipment Costs Pricing Pricing Control Define And Assign
Pricing Procedures
In the following menu points you maintain the control elements that are needed for calculating the
shipment costs in the shipment document. The standard SAP pricing/condition technique is used for the
calculation along with shipment-specific factors and some additional functionality.
Item procedure group is used in determining the shipment cost pricing procedure.
IMG Logistics Execution Transport Shipment Costs Pricing Pricing Control Define And Assign
Pricing Procedures
Define Service Agent Procedure Group
IMG Logistics Execution Transport Shipment Costs Pricing Pricing Control Define And Assign
Pricing Procedures
Service agent procedure group is assigned to individual service agent when the vendor master data is
created.
Service agent procedure group is used in determining the shipment cost pricing procedure.
Maintain Condition Type:
IMG Logistics Execution Transport Shipment Costs Pricing Pricing Control Define Condition
Type
The calculation type needs to be D in case for gross weight dependent, as required in this business
case example.
Keeping the calculation type as D ensures that the prices will be calculated based on the gross weight
specified in the deliveries in the shipment document.
Since the prices are service agent dependent the access sequence used is DIEN in this case.
Maintain Pricing Procedure
IMG Logistics Execution Transport Shipment Costs Pricing Pricing Control Define And Assign
Pricing Procedures
Shipment pricing procedure is same as the standard pricing procedure and uses condition technique to
retrieve the data from condition tables.
Define Pricing Procedure Determination for Shipment Costs
Based on the combination of Item category Determination group, Service Agent Procedure Group,
Shipping Type Procedure Group, pricing procedure is determined.
IMG Logistics Execution Transport Shipment Costs Pricing Pricing Control Define And Assign
Pricing Procedures
Settlement
Certain control elements must be maintained for calculating shipment costs with the transportation
service agent and for forwarding of shipment costs to FI and CO. In the following IMG activity, you can
maintain these control elements and carry out the corresponding assignments.
For settlement, you must assign the organizational units in the shipment to the relevant organizational
units in purchasing.
These settings are necessary for creating accruals. The accruals are posted using service entry sheets.
The purchasing organizational units are needed for service procurement.
SCTy: Shipment Cost type is taken from the shipment cost document
POrg: /Pgr/Plant: Purchasing Organization, Purchasing group and Plant is assigned to the combination
of TPPt & SCTy.
On these values the purchase order is searched for the Vendor mentioned in the shipment document
IMG Logistics Execution Transport Shipment Costs Settlement Assign Purchasing Data
Automatic G/L account Determination
From the Transaction GBB and combination of General Modification key VBR and valuation class the
G/L account is determined for the posting to the freight accounts.
IMG Logistics Execution Transport Shipment Costs Settlement Automatic G/L Account
Determination
From the Transaction WRX and value of valuation class as the G/L account is picked for GR/IR
accounts.
This document is not yet completed.