SAP

In the mid 1990s MIT chose SAP to be its ERP Solution. Initially the Financial Piece of SAP was implemented at MIT followed are scheduled to go live in February 2005. The training and needs assessment phase will go live in Jun 2005. Employee
by an Administrative implementation. MIT has two separate installations of SAP. One installation is for its main campus, the Payroll will be part of SAP by Jan 2006. (Student payroll will still be managed by SSIT.) Finally a hardware renewal of the
other for Lincoln Laboratory. (Lincoln Laboratory is a Federally Funded Research and Development Center of MIT located in SAP platform is scheduled for 2005. There may also be an upgrade of the SAP version around the same time.
Lexington, MA). The main campus installation of SAP has the following modules currently implemented: FI: Financial
Accounting, CO: Controlling, PCA: Profit Center Accounting, MM: Materials Management, SD: Sales and Distribution, CA-CL: Shown below are the logical and physical architecture diagrams of SAP.
Classification System, HR: Human Resources, PY: Payroll, LDS: Labor Distribution, CA: Cross Application, Plant Maintenance,
and Training Events Management. Lincoln Lab has its own support staff for their SAP installation and maintains it separately
from the Main Campus installation. Customized I-Doc interfaces from SAP at Lincoln Lab are used to communicate to the
main SAP system. These interfaces help integrated the two SAP systems to fulfill the financial reporting relationship between
the two. In the near future these interfaces will also help integrate the Hazardous Materials/Health and Safety reporting
relationship between the two.
There are two different ways to access the SAP applications at MIT. Users can install the SAP GUI on their desktop and
access it from there. In addition MIT has a web interface called SAPWeb which users can use for SAP requisitioning. Later
this year there are plans to integrate a Web Application Server for SAPWeb.
Various updates and upgrades are planned for SAP in the next couple of years. A highlight of these include the following.
SAP-BUD will signify the migration of the Nimbus (budgeting) functionality to SAP. This is scheduled to go live in December
2004 with a web front end interface. EHS is scheduled to have three phases rolled out. Inspection and audit

SAP Logical Architecture Diagram SAP Physical Architecture Diagram

Users Key:

System
Component

X509Certificates
Related
Other MIT Systems System
Incoming: Browser
Data Warehouse SAP Client Client
Roles DB (SAP WEB)
SAP - Lincoln Lab Other MIT
for SAP Clients
Authentication

Mainframe System
COEUS
MIT ID
Broad Institute SAP Web
SAP ITS External
Classic
Outgoing: Kerberos Systems
Data Warehouse Server
Archive (IX0S)
Server
Broad Institute
MIT ID (Real Time)
SAP Application Server
Financial Materials
Accounting Management
External Systems
Sales and
Controlling
Incoming: Distribution
Benefit Providers Drop ProfitCenter Classification
Financial Institutions Account System
Box
EDI Human
Payroll
Resources

Labor Cross
Distribution Application
Outgoing: Plant TrainingEvents
ECAT Vendors Maintenance Management
Financial Institutions
Benefits Providers

SAP DB
(Oracle)

Version 0.1 August September 2004 Prepared by Sapient for MIT Page A9
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This document represents a snapshot of an evolving set of documents. For information on further iterations, please visit: http://istwiki.mit.edu/istwiki/ItagFrontPage