Database

Level 1
Prepared By
Eng. Hosni Dakhli Mohamed
Programmer & Web Site Manager / IT Instructor

This material for Resala Training Center

All rights Reserved for the Author

Version 10, 2009

Prepared By Eng. Hosni Dakhli Mohamed

......................................................................
.............................................................
..................................................................
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................................................... Access
...................................................... Office
.............................................. MS Access 2003
.................................................................. Tables
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............................................................. Help

Page 1 of 52
)MS Access 2003 Material (Special Version for Resala Training Center

) (Database ( MS-Access
:

.Access
.
.Access
.Access
Access

:






.

[
Page 2 of 52
Prepared By Eng. Hosni Dakhli Mohamed

Access 2003



.

-

.


.
) .( Oracle FoxPro, Sybase,
" Database Management
"System " " DBMS .
Access :
" MDB " o " ." Microsoft Database
" MDE " o " ." Microsoft Data Encrypt

Access .

MS-Access
Access )
(

MS-Access
.mdb

.
.
LAN WAN
.

.


.
.

Page 3 of 52
)MS Access 2003 Material (Special Version for Resala Training Center

. .
. .
. .
. .
. .
. .
. .

) :(Table
:Record
:Field

MS-Excel 2003

MS Access Start
Start All Programs Microsoft Office Microsoft Office Access 2003
MS-EXCEL 2003 Run
Start Run

msaccess

[
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Prepared By Eng. Hosni Dakhli Mohamed

Office
Access
Office
File
Access

Start All Programs Microsoft Office Microsoft Office

Tools Microsoft Office 2003 Language Settings

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)MS Access 2003 Material (Special Version for Resala Training Center

English
Ok
Help Access

-:

--:

[
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Prepared By Eng. Hosni Dakhli Mohamed

)

create

Access Windows

Menu Bar

Database bar

Database objects Database window

Status Bar

) (objects Access
. Tables
) Fields (Columns ) Records (Rows
User .

Page 7 of 52
 )MS Access 2003 Material (Special Version for Resala Training Center

Queries .

.
Forms .
Reports .
.
Pages HTML .

Macros .
.
Modules .


) Visual Basic for Application (VBA Visual
Basic

-:
MS-Access
.
) .

Tables


Rows Record Columns
. Fields

-:
. Data Sheet View
. Design Mode
. Wizard
. Import Table
. Link Table

: Create
table in design view


Tables


Create Table in Design View

[
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Prepared By Eng. Hosni Dakhli Mohamed

New
Design view .Ok

Tables New

Design View
.

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)MS Access 2003 Material (Special Version for Resala Training Center

3
1
2

. Field Name
. Data Type
. Description
. Field Properties

- Field Name
:
.
)](.,!,[,
.

_ underscore Foundation_ID

- Data Type



Text
)
Text Field Size
Text Memo

Number

[
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Prepared By Eng. Hosni Dakhli Mohamed

Date/time ) (
Currency
)
( Auto Number
) /
( Yes /No
Object Linking Embedded
) ( OLE Object

.Word

. Hyperlink

lookup Wizard

) (Foundations -:
Foundation_ID
Foundation_Name
Address
Reg_No
Reg_Date
Telephone
Fax
Email
Website
Activities
GFNF_member
Computer_No

MS-Access
. File Save
. Table Design
. Ctrl+S

Table Name
OK

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)MS Access 2003 Material (Special Version for Resala Training Center

Primary Key
Yes
ID AutoNumber No
Cancel .
No .
Design View

) (Datasheet View View
Datasheet View
Datasheet View Design Table
.

) (

) ( )
( . View
Design View
Table Datasheet

View

Properties


Alt+Enter
.
Orientation Right-to-left

[
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Prepared By Eng. Hosni Dakhli Mohamed

Datasheet
View
Datasheet View .
Rows Records
.Fields

Record Address Field

:


.

//
.


. Design View
. Governorate
Lookup Wizard :
.

) (


Next

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)MS Access 2003 Material (Special Version for Resala Training Center

Next

Finish
.




Text

:



) (

Filter


Records Filter
) Filter by Selection
Filter by Form

[
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Prepared By Eng. Hosni Dakhli Mohamed

Table Datasheet :
: Filter By selection
Table Datasheet


Filter by Form

Filter by Form

) (

Find
)

( Edit Ctrl + F

Table Datasheet

Find What
Find Next
Match

Page 15 of 52
)MS Access 2003 Material (Special Version for Resala Training Center

Whole Field
) (
) ( .
Start of Field
.
any part of Field
.
search UP
DOWN .ALL .

datasheet view

Records Sort
Ascending
Descending
Table datasheet
Ascending

Descending

-:



Format
Font

Formatting
) (Datasheet
Font Size
Font Color

Insert New Record

Datasheet View
Insert New Record
Table datasheet

[
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Prepared By Eng. Hosni Dakhli Mohamed

Delete record

:
. Delete .
. Table datasheet
. Delete Record
. Edit Delete Record
:
Undo

)(
) ( Design View
Datasheet View
. datasheet View ) (
Delete Column
. datasheet View Edit
Delete Column
.
Delete Row
.
. Edit Delete Row

) (
)(
. ) (
Insert Column
. Insert
Column
.
Insert Row
.
. Insert Rows

)( Field Rename
)(
. ) (
Rename Column
. Format
Rename Column
. Design View

Page 17 of 52
)MS Access 2003 Material (Special Version for Resala Training Center

Primary Key
-:
. .
. .
. ) (
.

.

-:
Design View -:
- .
- Edit . Primary Key
-
Primary Key
- Table Design

-:

Foundation_ID
Foundation_ID

:
.
OLE Object

Datasheet Create
Table by Entering Data
Field1

[
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Prepared By Eng. Hosni Dakhli Mohamed

Wizard

Wizard Table ok
Create table by using Wizard

Business
Personal


Next

.

Import

Import table
Import Import

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)MS Access 2003 Material (Special Version for Resala Training Center

.





....

Excel Access
.Import Get External Data File
Microsoft Excel .Files of type
Double click .Import
Sheet .Next
First Row Contains Column Headings .Next
Access
.
Next .Finish
Link Table
Link
table
Link table Link
)

(

[
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Prepared By Eng. Hosni Dakhli Mohamed

Link

File Get External data
Link Table Import

)( Hide Column
.
. .Hide column
.

Show Column




.

Freeze Columns
.
.
.
Freeze Columns Format
. Freeze Columns

Page 21 of 52
)MS Access 2003 Material (Special Version for Resala Training Center

Field Size
Field Size


Text .


.

Long Integer
.
Integer
Byte
Single .
. single
Double . .

Format
Format

//
(yyyy/mm/dd) Format d m Day
Month Y Year
) "# "(

[
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Prepared By Eng. Hosni Dakhli Mohamed

# ) (
Format / Yes / No
) .(Yes/No or on/ Off, True/ False

Decimal places
Decimal places
) ( .....

Input Mask

)*************( Input
Mask password .

Caption
Caption


caption )

(

Default Value

Number

Default Value
)( =date
Default Value )(=time

Validation Rule

>=10
Between 0 and 100
<5
""Female" Or "male Female Male

Validation Text

Validation Rule ) (

Page 23 of 52
)MS Access 2003 Material (Special Version for Resala Training Center

.between 0 and 100

Required

. " " Yes
. " " No
.

Indexed

:
:No .
) :Yes (Duplicates Ok .
) :Yes (No Duplicates .

Allow Zero Length

.Yes

Unicode Compression

: Description

.

) ( Foundations_Purposes

)Foundation_id (Number
)Purpose_id (autonumber, primary Key
)Purpose (Text, 60

Relationships


Access
) (
:

[
Page 24 of 52
Prepared By Eng. Hosni Dakhli Mohamed

.
.
.
Relationship.

:
) (
.Relationship
.Relationship
.Relationship

:
. Primary Key
. )( Foreign key
. Enforce Referential Integrity

Relationships Types
. One To Many
. Many to Many
. One to One

Relationships Types
:One to Many
)
(

:Many to Many

:one to one

.
Tools .Relationships
.Relationships

.

Page 25 of 52
)MS Access 2003 Material (Special Version for Resala Training Center

) (Foundations
)(Foundation_purpose
-:
Foundation_id .
Foundations Foundation_Id
AutoNumber .
Foundations_purpose Foundation_Id
Number Foreign
Key
.
Foundations Primary table
) (Parent Foundations_purpose Related
).table (Child
.

Text Text
Number

.
.


.

Foundations
Foundations_purpose
Add

Add
.Close

[
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Prepared By Eng. Hosni Dakhli Mohamed

Foundations
Foundation_id )
(
Foundation_purpose
Foundation_id

Foundation_id
Foundations
Foundation_id
Foundation_purpose
.

Edit
Relationships



Relationship type
One-To-Many

Create

Page 27 of 52
)MS Access 2003 Material (Special Version for Resala Training Center

:



Delete

One-to-Many

Enforce Referential Integrity

. )

.
. ) (
.

Edit Relationships
) (
Edit Relationships

[
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Prepared By Eng. Hosni Dakhli Mohamed

Cascade Update Related Fields
)
( )
" " Personal_data "
." contacts
Cascade Delete Related Record

)
.

One to One
" " :

Contacts Personal Data
Employee_ID Employee_ID
Telephone Name
Fax Address

" " One to One "

" Personal_data .Contacts

:
. ) .( Employee_id
. " " Primary Key .
. " :" Primary Key
.
.
.

Page 29 of 52
)MS Access 2003 Material (Special Version for Resala Training Center

Primary Key " " Primary Table " Related

." Table

:
" " Personal_data .Design View
" ." Employee_ID
" " Primary Key " " Primary Table
.
" " Contacts .Design View
" ." Employee_ID
Tools .Relationships
" " Show Table .
" " Personal_data .Add
" " Contacts Add .Close
" " Personal_data
" ." Contacts
" " Relationships :
:Enforce Referential Integrity )
(.
:Cascade Update Related Fields )
" " Personal_data "
." contacts
:Cascade Delete Related Record ) "
" Personal_data " ." contacts
( .Create
( " " One to One Save )
.( Relationships

Forms

Forms
.
In Design View
.
using wizard

[
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Prepared By Eng. Hosni Dakhli Mohamed

. ) Auto form (

Forms New

create Form by using Wizard

Foundations
Create Form by using Form

:
.
.
: ) (

Tables/Queries



Available
Fields

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)MS Access 2003 Material (Special Version for Resala Training Center

Columnar


Tabular

Datasheet

Next

)

..... (

Next

[
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Prepared By Eng. Hosni Dakhli Mohamed

Finish

Form
Form View
Design View Access
) (
.
.

Form View
Design View

Design View
o View Design View

o
Form View
o View Form View

Form View

Navigations buttons

Page 33 of 52
)MS Access 2003 Material (Special Version for Resala Training Center

Enter

Design View

)
(
Label
Text Box
)(Foundation_ID



Label
Text Box

Tool Box

) Tool Box (Design View

View Tool box

Design Form

[
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Prepared By Eng. Hosni Dakhli Mohamed

Toolbox
Label
Text box

Objects Toolbox
Objects Tool box
) Control Wizard (

Label User Runtime

Text Box User

Option Group

) Toggle Button (

) ( Radio Button

) ( Check box

Combo Box
Runtime
List Box
Runtime
Command button

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)MS Access 2003 Material (Special Version for Resala Training Center

) (

) (

Tab Control

Line Tool

Rectangle

More Controls

Design View
Design View

Forms
.Create Form in Design View
Toolbox

[
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Prepared By Eng. Hosni Dakhli Mohamed

Control
) Wizard ( Command Button

:
Categories




Actions
Open Form
Next

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)MS Access 2003 Material (Special Version for Resala Training Center

Next

:






Next

Text


Next

[
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Prepared By Eng. Hosni Dakhli Mohamed

:


Finish

-:
Label
)
.

.Form View
.
Object . Insert
.Create from File
Browse .

Page 39 of 52
)MS Access 2003 Material (Special Version for Resala Training Center

Create
Form by using Wizard




Next

)

(







Form with subform

[
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Prepared By Eng. Hosni Dakhli Mohamed

Datasheet
.

-:
)
....(

Page 41 of 52
)MS Access 2003 Material (Special Version for Resala Training Center

Finish

. Tools Startup
Display Form/Page

. Autoexec

[
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Prepared By Eng. Hosni Dakhli Mohamed

Autoform

Forms
New



Table
or Query

Queries

. by using Wizard
. in Design View

) (

Queries
Queries
Create Query by using Wizard

Page 43 of 52
)MS Access 2003 Material (Special Version for Resala Training Center

[
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Prepared By Eng. Hosni Dakhli Mohamed

:

Finish

Datasheet view .Design View

Queries
Create Query in design view

Page 45 of 52
)MS Access 2003 Material (Special Version for Resala Training Center

Field
Table
Sort
Show
criteria

25

<=25

>=25

<25

>25

<>25

assiut or cairo Giza or Cairo

m ''*Like 'm

Between 30 and 45
.
?
J?ne June.Jane
. *

[
Page 46 of 52
Prepared By Eng. Hosni Dakhli Mohamed

B*ge Baggage Barge Brokerage

.
.
#
-: 199# 1990.1999

. -: Jo[ha]n
John .joan ! ][

. -: ]Min[!t
Mine Mind .Mint
Is null

] [

Reports

Reports
- Create Report using Wizard
- Create Report in Design
- Auto Report
) (

Reports
create Report by using Wizard New
Report Wizard

Page 47 of 52
)MS Access 2003 Material (Special Version for Resala Training Center

:





Next

Governorate

[
Page 48 of 52
Prepared By Eng. Hosni Dakhli Mohamed

Page 49 of 52
)MS Access 2003 Material (Special Version for Resala Training Center

[
Page 50 of 52
Prepared By Eng. Hosni Dakhli Mohamed

) ( Help
Help






Help Microsoft Access Help
Search for
Enter


.
office assistant
Help
Show the Office Assistant


choose
Assistant


next

ok

.Hide

Page 51 of 52