School Form 1 (SF 1) School Register

(This replaces Form 1, Master List & STS Form 2-Family Background and Profile)

School ID Region VIII Division District

School Name School Year Grade Level Section

ADDRESS PARENTS

NAME Sex BIRTH DATE AGE as of 1st IP

LRN MOTHER TONGUE RELIGION House #/ Street/
(Last Name, First Name, Middle Name) (M/F) (mm/dd/ yyyy) Friday June (Ethnic Group) Father's Name (Last Name, First Mother's Maiden Name (Last Name,
Sitio/ Barangay Municipality/ City Province
Name, Middle Name) First Name, Middle Name)
Purok
 ADDRESS PARENTS

NAME Sex BIRTH DATE AGE as of 1st IP

LRN MOTHER TONGUE RELIGION House #/ Street/
(Last Name, First Name, Middle Name) (M/F) (mm/dd/ yyyy) Friday June (Ethnic Group) Father's Name (Last Name, First Mother's Maiden Name (Last Name,
Sitio/ Barangay Municipality/ City Province
Name, Middle Name) First Name, Middle Name)
Purok

List and Code of Indicators under REMARKS column

Prepared by:
Indicator Code Required Information Code Required Information REGISTERED BoSY EoSY

Transferred Out T/O Name of Public (P) Private (PR) School & Effectivity Date CCT CCT Control/reference number & Effectivity Date MALE
 ADDRESS PARENTS

NAME Sex BIRTH DATE AGE as of 1st IP

LRN MOTHER TONGUE RELIGION House #/ Street/
(Last Name, First Name, Middle Name) (M/F) (mm/dd/ yyyy) Friday June (Ethnic Group) Father's Name (Last Name, First Mother's Maiden Name (Last Name,
Sitio/ Barangay Municipality/ City Province
Name, Middle Name) First Name, Middle Name)
Purok

(Signature of Adviser over Printed Name)

Transferred IN T/I Name of Public (P) Private (PR) School & Effectivity Date B/A Name of school last attended & Year FEMALE

Dropped DRP Reason and Effectivity Date LWD Specify

TOTAL
Late Enrollment LE Reason (Enrollment beyond 1st Friday of June) ACL Specify Level & Effectivity Data BoSY Date: EoSYDate:
GUARDIAN (If
REMARKS
not Parent)
Contact Number of
Parent or Guardian (Please refer to the legend
Name Relation-ship
on last page)
GUARDIAN (If
REMARKS
not Parent)
Contact Number of
Parent or Guardian (Please refer to the legend
Name Relation-ship
on last page)

Certified Correct:
 GUARDIAN (If
REMARKS
not Parent)
Contact Number of
Parent or Guardian (Please refer to the legend
Name Relation-ship
on last page)

of Adviser over Printed Name) (Signature of School Head over Printed Name)

EoSYDate: BoSY Date: EoSYDate:

 School Form 2 (SF2) Daily Attendance Report of Learners
(This replaces Form 1, Form 2 & STS Form 4 - Absenteeism and Dropout Profile)

School ID School Year Report for the Month of

Name of School Grade Level Section

(1st row for date) Total for the Month

LEARNER'S NAME
(Last Name, First Name, Middle Name)
M T W TH F M T W TH F M T W TH F M T W TH F M T W TH F ABSENT TARDY

MALE | TOTAL Per Day

 (1st row for date) Total for the Month
LEARNER'S NAME
(Last Name, First Name, Middle Name)
M T W TH F M T W TH F M T W TH F M T W TH F M T W TH F ABSENT TARDY

FEMALE | TOTAL Per Day

Combined TOTAL PER DAY
GUIDELINES: 1. CODES FOR CHECKING ATTENDANCE Month:
1. The attendance shall be accomplished daily. Refer to the codes for checking learners' attendance. (blank) - Present; (x)- Absent; Tardy (half shaded= Upper for Late Commer, Lower
2. Dates shall be written in the columns after Learner's Name. for Cutting Classes)
* Enrolment as of (1st Friday
3. To compute the following: 2. REASONS/CAUSES FOR DROPPING OUT
Registered Learners as of end of the month a. Domestic-Related Factors Late Enrollment during the month
a. Percentage of Enrolment = x 100
Enrolment as of 1st Friday of the school year a.1. Had to take care of siblings (beyond cut-off)
Total Daily Attendance a.2. Early marriage/pregnancy
b. Average Daily Attendance = Registered Learners as of end o
Number of School Days in reporting month a.3. Parents' attitude toward schooling
Average daily attendance a.4. Family problems
c. Percentage of Attendance for the month = x 100 Percentage of Enrolment as of end
Registered Learners as of end of the month b. Individual-Related Factors
b.1. Illness
Average Daily Attendan
4. Every end of the month, the class adviser will submit this form to the office of the principal for recording of summary table into School Form 4. Once signed by b.2. Overage
the principal, this form should be returned to the adviser. b.3. Death
Percentage of Attendance for t
5. The adviser will provide neccessary interventions including but not limited to home visitation to learner/s who were absent for 5 consecutive days and/or those at risk of b.4. Drug Abuse
dropping out. b.5. Poor academic performance
Number of students absent for 5 con
6. Attendance performance of learners will be reflected in Form 137 and Form 138 every grading period. b.6. Lack of interest/Distractions
* Beginning of School Year cut-off report is every 1st Friday of the School Year b.7. Hunger/Malnutrition
Drop out
c. School-Related Factors
c.1. Teacher Factor
Transferred out
c.2. Physical condition of classroom
c.3. Peer influence
Transferred in
d. Geographic/Environmental
d.1. Distance between home and school
d.2. Armed conflict (incl. Tribal wars & clanfeuds) I certify that this is a true and correct report.
d.3. Calamities/Disasters
e. Financial-Related
e.1. Child labor, work (Signature of Teacher o
f. Others (Specify)
 (1st row for date) Total for the Month
LEARNER'S NAME
(Last Name, First Name, Middle Name)
M T W TH F M T W TH F M T W TH F M T W TH F M T W TH F ABSENT TARDY
Attested by:
School Form 2 : Page ___ of ________
(Signature of
REMARKS (If DROPPED OUT, state reason, please refer to legend
number 2.
If TRANSFERRED IN/OUT, write the name of School.)
 REMARKS (If DROPPED OUT, state reason, please refer to legend
number 2.
If TRANSFERRED IN/OUT, write the name of School.)

Summary
No. of Days of Classes:
M F TOTAL

as of (1st Friday of June)

he month
beyond cut-off)

ners as of end of the month

olment as of end of the month

ge Daily Attendance

Attendance for the month

s absent for 5 consecutive days:

Drop out

ransferred out

Transferred in

orrect report.

ature of Teacher over Printed Name)

 REMARKS (If DROPPED OUT, state reason, please refer to legend
number 2.
If TRANSFERRED IN/OUT, write the name of School.)

(Signature of School Head over Printed Name)

 School Form 3 (SF3) Books Issued and Returned
(This replaces Form 1 & Inventory of Textbooks)

School ID School Year

School Name Grade Level Section

Subject Area & Title Subject Area & Title Subject Area & Title Subject Area & Title Subject Area & Title Subject Area & Title Subject Area & Title Subject Area & T

LEARNER'S NAME
NO.
(Last Name, First Name, Middle Name)
Date Date Date Date Date Date Date Date
Issued Returned Issued Returned Issued Returned Issued Returned Issued Returned Issued Returned Issued Returned Issued
 Subject Area & Title Subject Area & Title Subject Area & Title Subject Area & Title Subject Area & Title Subject Area & Title Subject Area & Title Subject Area & T

LEARNER'S NAME
NO.
(Last Name, First Name, Middle Name)
Date Date Date Date Date Date Date Date
Issued Returned Issued Returned Issued Returned Issued Returned Issued Returned Issued Returned Issued Returned Issued

TOTAL FOR MALE | TOTAL COPIES

TOTAL FOR FEMALE | TOTAL COPIES

TOTAL LEARNERS | TOTAL COPIES

GUIDELINES:
1. Title of Books Issued to each learner must be recorded by the class adviser.
2. The Date of Issuance and the Date of Return shall be reflected in the form.
3. The Total Number of Copies issued at BoSY shall be reflected in the form.
4. The Total Number of Copies of Books Returned at the EoSYshall be reflected in the form.
5. All textbooks being used must be included. Additional copies of this form may be used if needed.
In case of lost/unreturned books, please provide information with the following code: Prepared By:
A. In Column Date Returned, codes are: FM=Force Majeure, TDO: Transferred/Dropout, NEG=Negligence
B. In Column Remark/Action Taken, codes are: LLTR=Secured Letter from Learner duly signed by parent/guardian (for code FM), TLTR=Teacher
prepared letter/report duly noted by School Head for submission to School Property Custodian (for code TDO), PTL=Paid by the Learner (for code Date BoSY:_____
NEG). References: DO#23, s.2001, DO#25, s.2003, DO#14, 2.2012.
ect Area & Title

REMARKS/ACTION TAKEN
(Please refer to the legend on last page)
Date
Returned
ect Area & Title

REMARKS/ACTION TAKEN
(Please refer to the legend on last page)
Date
Returned

(Signature over printed name)

BoSY:____________ Date EoSY: ___________
 School Form 4 (SF4) Monthly Learner's Movement and Attendance
(This replaces Form 3 & STS Form 4-Absenteeism and Dropout Profile)

School ID Region Division District

School Name School Year Rep

ATTENDANCE DROPPED OUT TRANSFERRED OUT

REGISTERED
LEARNERS
GRADE/ (As of End of the Percentage for the (A) Cumulative as of (A+B) Cumulative as (A) Cumulative as of (A+B) Cumulative as
SECTION NAME OF ADVISER Daily Average (B) For the Month (B) For the Month
YEAR LEVEL Month) Month Previous Month of End of the Month Previous Month of End of the Month

M F T M F T M F T M F T M F T M F T M F T M F T M F T

ELEMENTARY/SECONDARY:
KINDER
GRADE 1/GRADE 7
GRADE 2/GRADE 8
GRADE 3/GRADE 9
GRADE 4/GRADE 10
GRADE 5/GRADE 11
GRADE 6/GRADE 12
TOTAL FOR NON-GRADED
TOTAL
GUIDELINES: Prepared and Submitted by:
1. This form shall be accomplished every end of the month using the summary box of SF2 submitted by the teachers/advisers to update figures for the month.
2. Furnish the Division Office with a copy a week after June 30, October 30 & March 31
 (Signature of S
Page _____ of _____ pages
Report for the Month of

TRANSFERRED IN

(A) Cumulative as of (A+B) Cumulative as

(B) For the Month
Previous Month of End of the Month

M F T M F T M F T
ignature of School Head over Printed Name)
 School Form 5 (SF 5) Report on Promotion & Level of Proficiency
(This replaces Forms 18-E1, 18-E2, 18A and List of Graduates)

Region Division District

School ID School Year Curriculum

School Name Grade Level Section

INCOMPLETE SUBJECT/S (This

GENERAL AVERAGE
column is for K to 12 Curriculum and remaining RBEC in High School. Elementary
(Numerical Value in 2 ACTION TAKEN:
grades level that are still implementing RBEC need not to fill up these columns)
LEARNER'S NAME (Last Name, decimal places and 3 PROMOTED,
LRN
First Name, Middle Name) decimal places for honor IRREGULAR or
learners, and Descriptive RETAINED
Letter) From previous school years completed as
As of end of current School Year
of end of current School Year
 INCOMPLETE SUBJECT/S (This
GENERAL AVERAGE
column is for K to 12 Curriculum and remaining RBEC in High School. Elementary
(Numerical Value in 2 ACTION TAKEN:
grades level that are still implementing RBEC need not to fill up these columns)
LEARNER'S NAME (Last Name, decimal places and 3 PROMOTED,
LRN
First Name, Middle Name) decimal places for honor IRREGULAR or
learners, and Descriptive RETAINED
Letter) From previous school years completed as
As of end of current School Year
of end of current School Year

TOTAL MALE
 INCOMPLETE SUBJECT/S (This
GENERAL AVERAGE
column is for K to 12 Curriculum and remaining RBEC in High School. Elementary
(Numerical Value in 2 ACTION TAKEN:
grades level that are still implementing RBEC need not to fill up these columns)
LEARNER'S NAME (Last Name, decimal places and 3 PROMOTED,
LRN
First Name, Middle Name) decimal places for honor IRREGULAR or
learners, and Descriptive RETAINED
Letter) From previous school years completed as
As of end of current School Year
of end of current School Year

TOTAL FEMALE

COMBINED
 SUMMARY TABLE

STATUS MALE FEMALE TOTAL

PROMOTED

IRREGULAR

RETAINED

LEVEL OF PROFICIENCY
MALE FEMALE TOTAL

BEGINNNING
(B: 74% and below)

DEVELOPING (D:
75%-79%)

APPROACHING
PROFICIENCY
(AP: 80%-84%)

PROFICIENT (P:
85% -89%)

ADVANCED (A: 90%

and above)
ADVANCED (A: 90%
and above)

PREPARED BY:

Class Adviser

(Name and Signature)

CERTIFIED CORRECT & SUBMITTED:

School Head

(Name and Signature)

REVIEWED BY:

(Name and Signature)

Division Representative

GUIDELINES:

1. For All Grade/Year Levels

2. To be prepared by the Adviser. Final rating per subject area should

be taken from the record of subject teachers. The class adviser
should compute for the General Average.

3. On the summary table, reflect the total number of learners

promoted, retained and *irregular (*for grade 7 onwards only) and the
level of proficiency according to the individual General Average.

4. Must tally with the total enrollment report as of End of School Year
GESP /GSSP (EBEIS)

5. Protocols of validation & submission is under the discretion of the

Schools Division Superintendent
5. Protocols of validation & submission is under the discretion of the
Schools Division Superintendent

School Form 5: Page ____ of ________

 School Form 6 (SF6)
Summarized Report on Promotion and Level of Proficiency
(This replaces Form 20)

School ID Region Division

School Name District

GRADE 1 /GRADE 7 GRADE 2 / GRADE 8 GRADE 3 / GRADE 9 GRADE 4 / GRADE 10 GRADE 5 / GRADE 11 GRADE 6 / GRADE 12
SUMMARY TABLE

MALE FEMALE TOTAL MALE FEMALE TOTAL MALE FEMALE TOTAL MALE FEMALE TOTAL MALE FEMALE TOTAL MALE FEMALE

PROMOTED

IRREGULAR

RETAINED

LEVEL OF PROFICIENCY MALE FEMALE TOTAL MALE FEMALE TOTAL MALE FEMALE TOTAL MALE FEMALE TOTAL MALE FEMALE TOTAL MALE FEMALE

BEGINNNING (B:
74% and below)

DEVELOPING (D:
75%-79%)

APPROACHING PROFICIENCY
(AP: 80%-84%)

PROFICIENT (P:
85% -89%)

ADVANCED (A:
90% and above)

TOTAL

Prepared and Submitted by: Reviewed & Validated by: Noted by:
SCHOOL HEAD DIVISION REPRESENTATIVE SCHOOLS DIVISION SUPERINTENDENT
GUIDELINES:
1. After receiving and validating the Report for Promotion submitted by the class adviser, the School Head shall compute the grade level total and school total.
2. This report together with the copy of Report for Promotion submitted by the class adviser shall be forwarded to the Division Office by the end of the school year.
3. The Report on Promotion per grade level is reflected in the End of School Year Report of GESP/GSSP.
4. Protocols of validation & submission is under the discretion of the Schools Division Superintendent.
 School Year

GRADE 12 TOTAL

TOTAL MALE FEMALE TOTAL

TOTAL MALE FEMALE TOTAL

NDENT
 School Form 7 (SF7) School Personnel Assignment List and Basic Profile
(This replaces Form 12-Monthly Status Report for Teachers, Form 19-Assignment List,
Form 29-Teacher Program and Form 31-Summary Information of Teachers)

School ID Region Division

School Name District

(A) Nationally-Funded Teaching & Teaching Related Items (B) Nationally-Funded Non Teaching Items (C ) Other Appointments and Fundi

Title of Designation Appointment:

Title of Plantilla Position (as it Title of Plantilla Position (as it Number of (as it appears in the (Contractual,
Number of Incumbent
appears in the appointment document/PSIPOP) appears in the appointment document/PSIPOP) Incumbent contract/document: Teacher, Clerk, Security Substitute, Volunteer,
Guard, Driver etc.) others specify)

EDUCATIONAL QUALIFICATION Daily Program (t

Employee No. Name of School Personnel Nature of Subject Taught (include

(or Tax Position/ Appointment/ Grade & Section), Advisory
(Arrange by Position, Descending) Sex Fund Source DAY
Identification Designation Employment Degree / Post Class & Other Ancillary From
Number -T.I.N.) Status Major/ Specialization Minor Assignments (M/T/W/TH
Graduate (00:00)
/F)

Ave. Minutes p

Ave. Minutes p
 EDUCATIONAL QUALIFICATION Daily Program (t

Employee No. Name of School Personnel Nature of Subject Taught (include

(or Tax Position/ Appointment/ Grade & Section), Advisory
(Arrange by Position, Descending) Sex Fund Source DAY
Identification Designation Employment Degree / Post Class & Other Ancillary From
Number -T.I.N.) Status Major/ Specialization Minor Assignments (M/T/W/TH
Graduate (00:00)
/F)

Ave. Minutes p

Ave. Minutes p

Ave. Minutes p

Ave. Minutes p

Ave. Minutes p

GUIDELINES: Submitted by:

1. This form shall be accomplished at the beginning of the school year by the school head. In case of movement of teachers and other personnel during the school year, an updated Form 19 must be submitted to the
Division Office .
2. All school personnel, regardless of position/nature of appointment should be included in this form and should be listed from the highest rank down to the lowest. (Sig
3. Please reflect subjects being taught and if teacher handling advisory class or Ancillary Assignment. Other administrative duties must also reported.
 EDUCATIONAL QUALIFICATION Daily Program (t

Employee No. Name of School Personnel Nature of Subject Taught (include

(or Tax Position/ Appointment/ Grade & Section), Advisory
(Arrange by Position, Descending) Sex Fund Source DAY
Identification Designation Employment Degree / Post Class & Other Ancillary From
Number -T.I.N.) Status Major/ Specialization Minor Assignments (M/T/W/TH
Graduate (00:00)
/F)

4. Daily Program Column is for teaching personnel only. Updated as of: _

 School Year

nts and Funding Sources

Number of Incumbent
Fund Source
(SEF, PTA, NGO's etc.)
Teaching Non-
Teaching

aily Program (time duration)

Remarks (For Detailed

Total Actual Items, Indicate name of
Teaching school/office, For IP's
To (00:00) -Ethnicity)
Minutes per
Week

Ave. Minutes per Day

Ave. Minutes per Day

aily Program (time duration)

Remarks (For Detailed

Total Actual Items, Indicate name of
Teaching school/office, For IP's
To (00:00) -Ethnicity)
Minutes per
Week

Ave. Minutes per Day

Ave. Minutes per Day

Ave. Minutes per Day

Ave. Minutes per Day

Ave. Minutes per Day

ubmitted by:

(Signature of School Head over Printed Name)

aily Program (time duration)

Remarks (For Detailed

Total Actual Items, Indicate name of
Teaching school/office, For IP's
To (00:00) -Ethnicity)
Minutes per
Week

pdated as of: ___________________________

School Form 7, Page ___ of ________