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BUSINESS PLAN PROFORMA

This can be used by services to develop a business plan as required. Please

remember to delete any bits in italics or brackets as these are only there to tell
you how to use the plan.
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BUSINESS PLAN

[ INSERT NAME OF PRESCHOOL AND PICTURE IF POSSIBLE]

Years of Operation:

Name of Licensee:

Project Code:

Maximum Licensed Places:

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Location and Operating Catchment

[Insert Map of Location and area you draw from here. Maps can be accessed and then adapted as required from your local councils
website or from www.whereis.com.au]

Catchment

[Insert a verbal description of where you are are where your children come from eg WeCare preschool is located in the small rural community
of Woop Woop West which is located in the Local Government Area of Lower Himpty. We draw children from the town area of Woop Woop
West and from the Northern part of Lower Himpty LGA. A small number of our children also come from the neighbouring LGA of Tootsville,
especially the Southern towns of Uhira and Somersly]
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Business Environment
[Insert general statement about the business environment in which you operate listing your major stakeholders for example:

WeCare Preschool is a two unit preschool catering for 30 children in the 4-5 year age range. WeCare provides early education and care for
children from 9am 3pm two days per week (currently Mondays and Tuesdays). Our stakeholders include the community of Woop Woop West
the parents of the children currently in the service, the parents of children who have graduated from the service, the staff members if WeCare,
the Department of Community Services and most importantly the children who attend the preschool.

WeCare has strong working relationships with the local Schools as Communities project, the baby health centre and Woop Woop West primary
school. There is one Long Day Care service in Woop Woop West which caters mostly for under two year olds but has 5 toddler spaces. ]
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Demographic profile of the LGA or service area

[As per guidelines]

[Sample could be like this

Marrickville has a population of 73,431 people of which 4,043 pre-school-aged children are under five. Pre-school children
constituted 5.6% of the population, compared with 6.7% across Sydney. Their shares of the population had fallen by 0.5%
since 1996.

Marrickville has some 27,900 households of which a majority (60%) are family households, with the average family household
having 3.0 people.

There were 2,788 lone parents, 4.2% of the population with five-sixths of them being women. Marrickville had some 7,100
couples with children, with 56% having all their children aged under 15. They constituted 41% of all families and had 37% of
Marrickville's people. Another 39% of families were couples without children, home to 19% of the population. In addition,
there were 2,790 single-parent families (with 10% of the population) and 621 families of other types.

In Marrickville, it is most common for dwellings to be private rental, with 11,223 dwellings or 37% of the occupied dwelling
stock being rented. The remaining dwellings were fully owned (29%), being purchased (20%) or public housing (2.6%).
Marrickville's much lower proportion of dwellings which were fully owned, relative to Sydney, indicates this community has
much fewer longer-term or wealthier residents.

On average, the incomes of Marrickville's adults (aged 15+) in 2001 were similar to Sydney's, with the median income in the
range of $400-$499 (gross) a week.]
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Legislative Framework
Our preschool and professionals working in our service are expected to adhere to specific legal systems to ensure compliance. These include
Acts, Regulations, Standards, and Codes of Practice. Both State and Federal legislation govern the operation of our service.

NSW State Government:

NSW Childrens Services Regulation 2004
Children and Young Persons (Care and Protection) Act 1998
Occupation Health and Safety Regulations
Anti Discrimination legislation
Privacy Act

Federal:
Anti-Discrimination Legislation
Industrial and Financial Laws
Privacy Act

Child Protection
The legislation in place to ensure the protection of children and young people includes:
Children and Young Person (Care and Protection) Act 1998
Commission for Children and Young People Act 1998
Child Protection (Prohibited Employment) Act 1998
Ombudsman Amendment (Child Protection and Community Services) Act 1998

Children and Young Person (Care and Protection) Act 1998

The objects of this Act are to provide:
that children and young persons receive such care and protection as is necessary for their safety, welfare and well-being, taking into
account the rights, powers and duties of their parents or other persons responsible for them, and
that all institutions, services and facilities responsible for the care and protection of children and young persons provide an environment for
them that is free of violence and exploitation and provide services that foster their health, developmental needs, spirituality, self-respect and
dignity, and
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that appropriate assistance is rendered to parents and other persons responsible for children and young persons in the performance of their
child-rearing responsibilities in order to promote a safe and nurturing environment.

Commission for Children and Young People Act 1998

The Act requires that all people commencing paid work that primarily involves direct contact with children where that contact is unsupervised
must be screened,
This screening process incorporates:
a relevant national criminal record check
a check of relevant Apprehended Violence Orders, and
a review of relevant completed disciplinary proceedings the applicant may have had in previous employment.

Under the Act employers may also screen current employees engaged in child-related employment and unpaid workers, such as volunteers.
Screening these people, however, is not mandatory.

Child Protection (Prohibited Employment) Act 1998

The Act aims to prevent a 'prohibited person' from gaining or remaining in specific types of child-related employment. An employer cannot
employ a prohibited person for work which primarily involves direct contact with children where that contact is unsupervised.

A prohibited person is a person convicted of committing a serious sex offence. For the purposes of this legislation a serious sex offence is an
offence involving sexual activity or acts of indecency which is or was punishable by penal servitude or imprisonment for 12 months or more in
New South Wales.

NSW Ombudsman
The NSW Ombudsman is the organisation charged with the responsibility of implementing the Ombudsman Act of 1974. The NSW
Ombudsman role is to respond, monitor and investigate allegations of child abuse by staff in services and to respond to any complaints about
inappropriate handling of complaints or allegations against employees.

Anti Discrimination Law

This law which is covered by both Commonwealth and State Acts applies to both the employment of staff as well as to children and families
using, or wishing to use, a service. It prohibits any employer from discriminating on the basis of race, religion, sex, marital, disability, carers
responsibility and homosexual and lesbian discrimination.

Privacy Act
The privacy act is also covered by both Commonwealth and State Acts.
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Commonwealth Privacy Act 1988 - Privacy Amendments (Private Sector) Act 2000
This act applies to private sector organisations with an annual turnover of more then $3million and all providers of health services, regardless of
size. Childrens services can be considered health services

NSW Heath Records Act 2001

The aim of the Health Records Act is to protect the privacy & management of personal health information.

NSW Privacy
In NSW public sector agencies are required to comply with the Privacy & Personal Information Protection Act 1998. The implementation of
Information Protection Principles regulates the way in which the NSW Public sector handles personal information. The Act defines personal
information as any information or opinion about a person, whose identity is apparent or can be reasonably recognised from the information.
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Corporate governance and management

[Insert an overview of the management arrangements of the service including a description of each position in the organisation. A draft position
description of the committee has been inserted for you to adapt as appropriate for your service].

Form of Incorporation: [as an association/company etc. Refer to Articles or Rules if uncertain]

Committee Roles:

Chairperson/President
acts as a spokesperson for the committee when necessary
facilitates the smooth running of the management committee
sets the meeting agenda, which will cover all necessary business
sees that the meeting is properly convened in accordance with the organisations rules
determines if a quorum is present at meetings
chairs the meeting, helping to make it enjoyable, efficient and quick
ensures the agenda is adhered to and that all members have a chance to contribute to the discussion
helps the meeting come to agreement
clearly states what decisions were made and who will implement them, so they are accurately recorded in the minutes
summarise the meeting outcomes at the end of every meeting, so that people have a clear understanding of tasks to be performed and
the decisions made
closes the meeting only after the committees business has been properly dealt with.

Vice Chairperson/President
performs the chairpersons duties in their absence
assists the chairperson in performing their tasks.

Secretary
keeps records of all business to do with the committee, including membership records, correspondence and minutes
calls meetings giving notice as required under the constitution
reads and tables for the meeting all relevant incoming and outgoing correspondence
deals with this correspondence as decided by the committee
ensures that all correspondence relevant to the staff is forwarded to them as soon as possible
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before each meeting, organises the venue and types and distributes the agenda
takes the minutes for the meeting
copies and distributes the minutes to the committee members after each meeting
ensures the minute book is maintained and updated and signed off by the chairperson at next meeting
ensures minutes of the annual general meeting are submitted to the appropriate agencies.

Treasurer
oversees the financial management of the service
ensures that true and proper financial records are kept
plans a budget for financial expenditure
pays accounts promptly
keeps records of receipts and payments
banks money, as soon as possible after it is received
calculates staff wages and superannuation entitlements, and pays staff and maintains wages records
deducts income tax and submits this to the Australian Taxation Office
allocates petty cash and equipment allowance to the service
ensures receipts are provided for all expenditure, including petty cash
presents a written report and income and expenditure statement to the committee meetings
ensures a yearly audit is carried out and submitted to appropriate agencies
ensures that all government and funding agreement requirements are met.

Other office bearers/committee roles

Assistant Secretary
takes on some of the Secretarys responsibilities, such as dealing with the correspondence
performs the Secretarys duties in their absence.

Assistant Treasurer
if the Treasurer decides, takes on some of the Treasurers responsibilities, such as staff payments and petty cash and performs the
Treasurers duties in their absence.

Financial sub committee

assists in all aspects of financial management
ensures that the committees responsibilities that relate to financial management are maintained and in order

Sub committees
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list any sub-committees you have

Publicity Officer

makes statements to the media on behalf of the service

publicises the activities of the service
arranges for promotional material such as posters, pamphlets, newsletters, and so on.

Liaison Officer
is the liaison person between the staff, parents, the community, schools and the management committee
acts as the staffs contact person on the committeefor example, telling the management committee when staff take leave or to raise
staff issues or problems with the committee
encourages interaction between staff, parents and the committee
sits on the sub-committee that employs staff for the service
ensures new staff are oriented to their job
encourages staff to participate in staff training
is involved in staff evaluation and review
ensures that staff and parent handbooks are updated and available
participates in grievance procedures
liaises with the coordinator/director on the suitability and use of volunteers, work experience or work placements.

Fundraising Officer
arranges fundraising activities, either directly or by delegation
coordinates and manages fundraising efforts
ensures that fundraising money is collected and given to the Treasurer for banking.

Public Officer
responsible for lodging the services annual statements (and other required documents) to the relevant authorities
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Staff Positions

[ Insert name of current staff member and brief overview of what they do within the service. Adjust position titles to fit your service]

Director:

Authorised Supervisor:

Teacher:

Teachers Assistant:

Admin Assistant:
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Service Strengths

[positive features of the service including opportunities which generally arise from events outside the direct control of the service These can be
listed as a bulleted list with short explanations as to why this item is a strength eg:

Only preschool in this community - this gives us market dominance

40 years continuous operation community knows who we are and what we do. Many ex-children bring their children to the service]

X
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X
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Risk Assessment

Identification/Definition Assessment of each Control Implementation of Responsible Monitoring and

risk Strategies control strategies Officer review of
effectiveness
Impact Likelihood
Fall in Enrolments High Low Marketing Campaign Develop & implement Publicity Officer Initial Review Date:
documented campaign March 07
Back to preschool Publicity Officer
day Run 1 per two years Further Review Date:
Yearly
Resignation of teacher High Medium Regular performance Develop fully documented Chairperson Review after first
Reviews procedure performance review
May 07
Employment of Management Co
Management
teachers aide for Evaluation six months
Committee
additional day per after appointment
week

Major Breach of Service for failing to High Low Regular checks on Use CCCC Checklist on Authorised Number of issues
comply with Regulations Sections 3, 7, 9 of monthly basis supervisor and requiring follow up action.
Regulation committee as
licensee
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Asset Register

Asset Asset Make/Model Purchased From Date Purchase Price Physical Condition Used for
Register name purchased [$]
Number
1
2
3
4
5
6
7
8
9
10
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Building Assets

Address of preschool:

Building/s Owned by:

Building is owned /leased

Current Market Value

Rent Per annum

Formal /Informal Lease

Term of Lease plus Options

Other outgoings

Responsibility of Maintenance belongs to:

General Condition of Buildings

General Condition of Grounds

Maintenance Requirements Urgent

Maintenance Requirements Ongoing

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Viability action plan

[Items 1-7 should culminate in a forward plan for the service, taking into account the goal of service viability and of improving
access, affordability and quality of preschool programs across NSW.
The action plan should be based on a clear statement of the proposed size, scope and nature of the services offered over the next five years,
and actions required to deliver against this statement.
Being specific in developing the action plan ensures that everyone understands what the strategy actually is and that its success or otherwise
can be determined. It is realistic for the longer term actions to be a little less specific than the actions to be implemented in the short term
The plan should clearly state what needs to be done, by whom, within what timeframe and how the strategy will be resourced. ]

Goal Area Objectives Strategies Resources Date for Who Performance Indicator
Completion
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Goal Area Objectives Strategies Resources Date for Who Performance Indicator
Completion
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Goal Area Objectives Strategies Resources Date for Who Performance Indicator
Completion
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Budget
[Insert projected 5 year financial budgets
Showing:
sources and level of current and projected revenues
major costs including capital expenditure
financial assumptions (eg annual fee increases in line with CPI, increased DoCS funding)
A sample budget has been included overleaf which may give you some ideas where to start from if you do not have current budget formats]
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Service summary sheet for new committee members

The preschool opened / /

We are currently approved for places. We are open hours per week

Last quarter/month we averaged fees a week

Last year we averaged fees a week

Last year our fees were $ per session per day per week

This year our fees are $ per session per day per week

Our financial year runs from to

Last year we earned $

$ in fees

$ in grants

$ other

Last year we spent $

$ in staff costs

$ in other costs

Our surplus/deficit was $

At the end of the year $

we had assets of
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Of this money we saved $

$ For staff provisions

$ Building maintenance provisions

$ Equipment provisions

This money will be used to cover

Current membership includes:

Chairperson

Secretary

Treasurer