at Republic of the Philippines National Police Commission NATIONAL HEADQUARTERS PHILIPPINE NATIONAL POLICE OFFICE OF THE DEPUTY CHIEF PNP FOR OPERATIONS Camp Crame, Quezon City COMMAND MEMORANDUM CIRCULAR NUMBER 08-2015 SUBJECT : REVISION OF LOI 01-2011 TO BE ENTITLED “PRESCRIBING THE GUIDELINES ON PROCUREMENT ACTIVITIES OF POLICE REGIONAL OFFICES (PROs) AND NATIONAL SUPPORT UNITS sus)" To + See Distribution DATE * 25 FEB 2015 4. LEGAL BASES: a. RA No. 9184, otherwise known as the Government Procurement Reform Act, and its Revised Implementing Rules and Regulations; b. Section 26, RA No. 6975, otherwise known as the Department of the Interior and Local Government Act of 1990, as amended by RA No. 8551, otherwise known as the PNP Reform and Reorganization Act of 1998; and c. Presidential Decree No. 1445, otherwise known as the “Government Auditing Code of the Philippines’; d. NHQ BAC Resolution No. 2012-077 entitled “Increasing the Procurement Authority of the Regional Director, Police Regional Office for Infrastructure Projects of the Respective Police Regional Offices from Five Million (PSM) Pesos to Eight Million (P8M) Pesos” e. LOI 01-2011 entitled “Prescribing the Guidelines on Procurement Activities thru Public Bidding in the PROs and NSUs"; f. _ Executive Order No. 645 entitled “Amending Section 4 of Executive Order No. 423 dated 18 September 2003 which Prescribes the Rules and Procedures on the Review and Approval of All Government Contracts to Conform with Republic Act No. 9184, otherwise known as "The Government Procurement Reform Act’; g. Executive Order No. 423 entitled “Repealing Executive Order No. 109- A dated September 18, 2003 Prescribing the Rules and Procedures on the Review and Approval of All Government Contracts to Conform with Republic Act No. 9184, otherwise known as “The Government Procurement Reform Act”;h. NHQ BAC Resolution No. 04-06 entitled “Recommending the Creation of Bids and Awards Committee in PROs and NSUs, Providing its Composition, Jurisdiction and Increasing the Ceiling of Contracts Subject to Approval of RDs and D,NSUs"; and i. PNP Circular No. DPL-01-05 dated August 28, 1995 entitled “Delegation of Authority’. 2. PURPOSE: a. Increase the authority of Bids and Awards Committees in different Police Regional Offices (PROs) and National Support Units (NSUs) to expedite the Procurement of their respective supplies, equipment, other logistical requirements, and infrastructure projects; and b. Increase the authority of the Regional Director, Police Regional Offices (RD, PROs) and Director, National Support Units (D, NSUs) to approve and sign documents relative to the procurement process of their respective goods, infrastructure projects and consulting services. 3. AUTHORITY OF PRO BACs AND NSU BACs TO CONDUCT PROCUREMENT ACTIVITY a. The authority of the PRO BACs and NSU BACs to conduct procurement through public bidding and the use of Alternative Method of Procurement whenever the circumstance may warrant pursuant to Republic Act No. 9184 and its Revised Implementing Rules and Regulations shall be limited to the following thresholds: GOODS (NOT INFRASTRUCTURE eee eee EXCEEDING) | (NOT EXCEEDING) PRO BAG Php10,000,000.00 | Php20,000,000.00 NSU BAG Php10,000,000.00 Php20,000,000.00 Engineering Service BAC Php10,000,000.00 Php25,000,000.00 ae Support Service | b4520,000,000.00| Php20,000,000.00 b. RDs, PROs/Dirs, NSUs to request to the NHQ Bids and Awards Committee (NHQ BAC) for delegation of authority to conduct procurement of goods, infrastructure projects or consulting services whenever an approved budget for the contract (ABC) is above their threshold.4. AUTHORITY OF REGIONAL DIRECTORS, POLICE REGIONAL OFFICES AND DIRECTORS, NATIONAL SUPPORT UNITS: a. RDs, PROs/Dirs, NSUs shall be authorized to approve and sign documents relative to the procurement process of their respective goods, infrastructure projects and consulting services. b. RDs, PROs/Dirs, NSUs shall have full authority to give final approval and/or to enter into all contracts with following thresholds: GOODS (NOT | _ INFRASTRUCTURE ee EXCEEDING) | (NOT EXCEEDING) PRO BAC Php10,000,000.00 Php20,000,000.00 NSU BAC Php10,000,000.00 Php20,000,000.00 Engineering Service BAC | Php10,000,000.00 Php25,000,000.00 ae Support Service | 5 4.559,000,000.00 Php20,000,000.00 Provided, that the RDs, PROs and Dirs, NSUs certify under oath that the contract has been entered into in faithful compliance with all applicable laws and regulations. c._ The PROs or NSUs, as the case may be, shall furnish the NHQ BAC through its Secretariat copy of all contracts, including its annexes that they entered into for record purposes. 5. APPLICATION: In case of doubts in the interpretation or application of this Circular, RA No. 9184 and its Revised IRR shall be controlling. 6. REPEALING CLAUSE: Alll rules, regulations and other issuances made by the PNP which are inconsistent with this Memorandum Circular are deemed repealed, superseded, or amended accordingly 7. EFFECTIVITY CLAUSE: This Circular shall take effect immediately. LRONARDO ARIAS ESPINA Phlice Deputy Director General