8BM 00495 0000 ASFFA

GUIDELINE FOR LOGISTIC PROCESS WITHIN WIRELESS DEPARTMENT

WIRELESS ORGANIZATION
Edition: 01 Effective Date: May 17, 2011
Document Summary

Document Title:
Alcatel-Lucent Romania

Wireless Organization

Document Owner:
Marius Mihailovici

Document Author(s):
Andreea Fibisan

Document Approver(s):

Leonard DOROGOSTAISKY

Cristian JUCHEL

Marius MIHAILOVICI

Dorin ALDESCU

Distribution is maintained in the Alcatel-Lucent Romania Intranet Wireless Networks Home Page.

Disclaimers
It is the responsibility of the user of this document to verify that it is the most current edition.
Any document printed from Alcatel-Lucent Romania Intranet Wireless Networks Home Page Home
Page is an uncontrolled copy.
Address: http://aww.mrc.alcatel.ro/?page=quality

General Procedure Page 1 of 8

INTERNAL USE
All rights reserved. Passing or copying of this document, use and communication of its contents not permitted without
written authorization from Alcatel-Lucent.
 8BM 00495 0000 ASFFA
GUIDELINE FOR LOGISTIC PROCESS WITHIN WIRELESS DEPARTMENT
WIRELESS ORGANIZATION
Edition: 01 Effective Date: May 17, 2011
Document Change History
Edition Reason and Description of Change Affected Effective
Number Pages Date

General Procedure Page 2 of 8

INTERNAL USE
All rights reserved. Passing or copying of this document, use and communication of its contents not permitted without
written authorization from Alcatel-Lucent.
 8BM 00495 0000 ASFFA
GUIDELINE FOR LOGISTIC PROCESS WITHIN WIRELESS DEPARTMENT
WIRELESS ORGANIZATION
Edition: 01 Effective Date: May 17, 2011
Table of Contents
Page
1 Purpose ........................................................................................................... 4
2 Scope.............................................................................................................. 4
3 General Rules.................................................................................................... 4
3.1 Ordering Process........................................................................................... 4
3.2 Goods Delivery, Storage, Distribution and Posting Process ........................................ 4
3.3 Transfers Process .......................................................................................... 5
3.4 Repair Process ............................................................................................. 5
3.5 Diagrams Fig1, Fig2 Fig3 ............................................................................... 5
4 Definitions and Acronyms ..................................................................................... 8
5 Referenced and Supplementary Documents ............................................................... 8

General Procedure Page 3 of 8

INTERNAL USE
All rights reserved. Passing or copying of this document, use and communication of its contents not permitted without
written authorization from Alcatel-Lucent.
 8BM 00495 0000 ASFFA
GUIDELINE FOR LOGISTIC PROCESS WITHIN WIRELESS DEPARTMENT
WIRELESS ORGANIZATION
Edition: 01 Effective Date: May 17, 2011

1 Purpose
This procedure has the aim of defining the Logistic Processes within Wireless Romania.

2 Scope
This document defines the guidelines with the rules to be applied within Wireless Department
for: Purchasing, Goods distribution, Transfers, Repairs.
Provide relevant information to WIRELESS management, DPMs, WIRELESS IT support, WIRELESS
PST.
Give guidelines to be followed for projects needs.
Harmonize the Purchase Requisitions system tracking with delivery follow-up.

3 General Rules
3.1 Ordering Process
All the needs in terms of HW equipments, Software, Maintenance, Rentals will be put in
Purchase Management Tool (PUMA).

PUMA is available on the intranet in the Tools field. Also, the USER guide can be easily
accessed once you enter the tool. The access is protected by a password. To request a
username and password- an Astor request should be done. Only the DPMs or a named person
exp. TPRs are allowed to create requests in PUMA.

A PUMA request will be turned by Wireless Logistic Team (WLT) to
Purchase Requisition (PR)

Purchase Order (PO)

There are possible two types of acquisitions:

Capex (Investments) Fixed Assets (Based on the approved: Budget
PAR Capex
Workflow
IR)
Opex (Expenses) Rentals, Inventory objects, Repairs, Maintenance, Stationary,
Furniture etc.

Based on PUMA requirements, a commercial offer or the validation of a proposed one is

requested by WLT to the Procurement Department. Once the offer is accepted or received the
PR is launched by WLT in M@rs.

In order to easily understand the environment of the purchasing phases from a PUMA request
to Goods Delivery, a Diagram with the Ordering Process is presented in Fig 1.

3.2 Goods Delivery, Storage, Distribution and Posting Process

The goods are delivered by supplier based on PO at the Reception Expedition Service (located
in Warehouse Timisoara, II de la Brad). Then, based on the Transfer paper, are transferred at
the Logistic Wireless Store (located in Timco1 ground floor).

The Reception Expedition Responsible is in charge with Goods Receipt Validation in Blue
Planet. When the invoice is received by Financial Team and all goods are delivered, the Invoice
Receipt validation (IRV) is done.

The Wireless Warehouse Responsible registers the goods in logistic databases, labels, stores
and distributes the goods from the warehouse. The users can take the goods from the Store
based on Astor request.

Meantime, the status in PUMA is turned to DONE and must be VALIDATED by requester.

In order to easily understand the environment of the Goods Delivery, Storage, Distribution and
Posting Phases the following diagrams are presented in Fig 2 and Fig 3.
General Procedure Page 4 of 8
INTERNAL USE
All rights reserved. Passing or copying of this document, use and communication of its contents not permitted without
written authorization from Alcatel-Lucent.
 8BM 00495 0000 ASFFA
GUIDELINE FOR LOGISTIC PROCESS WITHIN WIRELESS DEPARTMENT
WIRELESS ORGANIZATION
Edition: 01 Effective Date: May 17, 2011
3.3 Transfers Process
IN
From outside Wireless epts.. Towards Wireless can be:
Definitive (permanent transfer)
In this case the goods must be sent with a paper note from the sender, with the remark
Definitive (permanent transfer)
Temporary (Loans)

OUT
From Wireless to other epts.. Can be:

Definitive (permanent transfer)
Temporary (Loans)
The requesters of a transfer must announce the WLT through an email and give all the
information, in order to properly fill up a transfer paper form that needs to be signed by both
parts. Then the material can be taken from Store or directly from one platform.

The Logistics must be informed always once the goods are returned back, or brought directly
to Store.
3.4 Repair Process
There are two possible types of repairs considering the suppliers location:
internal (inside Romania);
external (outside Romania).

The goods to be repaired are brought to the Store with the description of the problem. If the
repair center is known the address and contact person can be indicated.
3.5 Diagrams Fig1, Fig2 Fig3

General Procedure Page 5 of 8

INTERNAL USE
All rights reserved. Passing or copying of this document, use and communication of its contents not permitted without
written authorization from Alcatel-Lucent.
 8BM 00495 0000 ASFFA
GUIDELINE FOR LOGISTIC PROCESS WITHIN WIRELESS DEPARTMENT
WIRELESS ORGANIZATION
Edition: 01 Effective Date: May 17, 2011

General Procedure Page 6 of 8

INTERNAL USE
All rights reserved. Passing or copying of this document, use and communication of its contents not permitted without
written authorization from Alcatel-Lucent.
 8BM 00495 0000 ASFFA
GUIDELINE FOR LOGISTIC PROCESS WITHIN WIRELESS DEPARTMENT
WIRELESS ORGANIZATION
Edition: 01 Effective Date: May 17, 2011

General Procedure Page 7 of 8

INTERNAL USE
All rights reserved. Passing or copying of this document, use and communication of its contents not permitted without
written authorization from Alcatel-Lucent.
 8BM 00495 0000 ASFFA
GUIDELINE FOR LOGISTIC PROCESS WITHIN WIRELESS DEPARTMENT
WIRELESS ORGANIZATION
Edition: 01 Effective Date: May 17, 2011

4 Definitions and Acronyms

Term Definition
DPM Development Project Manager
GRV Goods Receipt Validation
IR Investment Request
IRV Invoice Receipt Validation
HW Hardware
PAR Purchase Approval Request
PO Purchase Order
PR Purchase Request
PST Platform Support Team
PUMA Purchase Management Tool
SFD System Features Description Document
TPR Test Package Responsible
WLT Wireless Logistic Team

5 Referenced and Supplementary Documents

[1] 8BM 00454 0000 ASFFA ALU Romania Procedure of Procurement and Design-to-
Cost Process
[2] 8BM 00008 0000 ASFFA Quality Environment Heath & Work Safety Management
System
[3] 8BM 00451 0000 ASFFA Integrated Management System Quality Environment Heath
& Work Safety Wireless Organization

End of Document Text

General Procedure Page 8 of 8

INTERNAL USE
All rights reserved. Passing or copying of this document, use and communication of its contents not permitted without
written authorization from Alcatel-Lucent.