C> BCHydro

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Scott Macdonald
Manager, Freedom of Information and Privacy
16th Floor
Phone: (604) 623-3880
Fax: (604) 623-4556

Request Number: 201.20.2017-167 Your File: FOi 161214a

29 May 2017

Mr. Bob Mackin

Via Email: 201 Ogoldrush@gmail.com

Dear Mr. Mackin:

Re: Freedom of Information and Protection of Privacy Act ('the Act')

- Request for records

I am writing in response to your request under the Act for all agendas, minutes anp
Powerpoint and like presentations for the Site C Project Board Meetings since October 26,
2016, to the date of your request (December 14, 2016).

Response: We have attached 42 responsive pages, some of which have been redacted in
accordance with sections 17, 21, and 22 of the Act.

Section 17 of the Act permits a public body to withhold information the disclosure of which
could reasonably be expected to harm the financial or economic interests of a public body, or
is likely to have information which, if disclosed, could reasonably be expected to harm the
negotiating position of a public body. BC Hydro has redacted certain information on the
basis that disclosure could harm the negotiating position of BC Hydro with third parties
currently working on the Site C project.

Section 21 of the Act requires public bodies to withhold information, the disclosure of which
would reveal trade, commercial, financial, labor relations, scientific or technical information of
or about a third party that is supplied in confidence and if disclosed, could reasonably be
expected to harm significantly the competitive position or negotiating position of the third
party, or result in undue financial loss or gain to any person or organization. In view of its
section 21 obligations, BC Hydro has redacted certain information on the basis that
disclosure could cause undue financial loss or gain to third parties currently working on the
Site C project.

British Columbia Hydro and Power Authority, 333 Dunsmuir Street, Vancouver, BC, V6B 5R3
www.bchydro.com
 2

Section 22 of the Act prohibits BC Hydro from disclosing the personal information of an
individual to a third party if the disclosure of that information would be an unreasonable
invasion of the individual's personal privacy, and BC Hydro has therefore redacted names of
third parties that are contained in the material. BC Hydro has also redacted the names of the
evaluators on the basis of section 22(3), which presumes that disclosure of personal
information related to the work history of individuals would be an unreasonable invasion of
their privacy.

If you have any questions regarding our response to your request for records, please call me.
You may also ask the Office of Information and Privacy Commissioner for BC ('the OIPC') to
review our response to your request. You have 30 days from the receipt of this letter to
request a review by writing to:

Office of the Information and Privacy Commissioner for BC

4th Floor, 947 Fort Street
Victoria, B.C.
V8V 3K3

If you request a review, please provide the OIPC with a copy of this letter and a copy of your
request.

Yours truly,

Scott Macdonald

Attachments

British Columbia Hydro and Power Authority, 333 Dunsmuir Street, Vancouver, BC, V6B 5R3
www.bchydro.com
 (I) BC Hydro
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Site C Clean Energy Project Board
18th Floor Boardroom, BC Hydro, 333 Dunsmuir Street, Vancouver, BC
14 November 2016 -11 :00 a.m. - 1 :00 p.m.

Project Board Membership

John Knappett (Project Board Chair)
Brad Bennett (ex officio)
Valerie Lambert
Janine North
John Ritchie
Jack Weisgerber

Les Maclaren (Ministry Representative)

Susan Yurkovich (Board Advisor)

Agenda
Preliminary matters . 11:00
1. Minutes from Prior Meetings ...... ....... .. .......... .. ............ ... ................... .. .... .. . John Knappett Approval

Reports & updates 11:00

2. Site C Quarterly Project Update .............. ............ .. .. .. .. ...... .. .. ........ ...... .... .. Diane Mcsherry 45 min Information
3. Environmental Compliance Update ................ .. .. .............. .. ............... ...... .. Diane McSherry 15 min Information
4. Annual Report .... .... .... ...... ................. ............... .. ..... ....... ... .... .... ........ ... ..... . Diane McSherry 20 min Approval
5. Quality Management Update .......................................................... .. .... .... . Diane McSherry 15 min Information
6. Site C Project Quarterly Progress Report #5 .... .... .... .... .. .. ..... .. .. ........ ..... .. . Diane McSherry 20 min Approval

Other business 12:55

Terminate meeting 1:00

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Site C Project Board Agenda .

o Overall Project

o Early Works

o Main Civil Works

o Environmental Compliance

o Ernst Young Report

o First Nations

o Approvals

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Overall Projec

Overall Project Health It-Sal lt#lll

o Year 1 Early Works Completed within Budget

o Risk to schedule from Permits and Authorizations reduced

o Environmental compliance continues to be challenging ltWf4I

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o Overall schedule milestones on track to meet 2019 River Diversion IGFII

window

o First Nations & Litigation risk continues to be managed

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Key Project Activities to 111eet Project
Milestone for River Diversion Fall 2019
o Main Civil Works 1tw111 ltWi41
o Contractor re-sequence work so contrad milestones maintained for diversion

o Highway 29 Cache Creek Segment

o Properties acquisitions & permits on plan

o Site Preparation to commence on plan early 2017

o Contract award summer 2017

o Clearing required prior to Diversion - Lower Reservoir to Halfway River complete by March 2019

o Provincial Permits Judicial Review decision positive

o Seasonal work due to birds nesting - two seasons available to complete

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Year 1 Key Milestones

_July 2015 J October 2015 February 2016

( April 2016
Construction
starts with
preparation
activities
l\ Contract award:
ATCO Structures
& Logistics for
worker lodge I
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Completed on-time
and on-budget:
Phase 1 worker
lodge (300 rooms)
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Contract award:
Voith Hydro for
Turbines and
Generators

0 : ................. ...... 0 ...................... 0 0 : ....................... 0 0 0 {) -.0 ........................ o . . . . . . O .......................,0 .... .. .o. . . O

July 2015 December 2015 March 2016 June 2016 August 2016
Contract award: Contract award: Completed on-time Completed on-time Completed on-time
Morgan Construction Peace River Hydro and on-budget: and on-budget: and on budget:
for north bank Partners for main Peace River Phase 2 worker All 1,600 rooms at
site prep civil works Construction Bridge lodge (900 rooms) the worker lodge
[ Early Works

Highlights
o 900 hectares cleared - Ell
o Approximately 2.4 million cubic metres of
material has been excavated
o Bridge Access across Peace River
o Construction power complete
o Worker Accommodation Phase 3 complete
o Access roads substantially complete
o North Bank Road Gully Crossing completed
o Septimus Rail Siding Track completed
o Peace River bridge
o More than - First Nation Commitments

--
Challenges
o Geotechnical conditions
Remaining Work
o
o
o
Lower Reservoir Clearing
Road completion work
North Bank Viewpoint
o Rocky Mountain Fort Protest o South Bank Initial Access Road
o Weather

<:) BC Hydro
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 Early Works & Worker Accommodation
Cost Performance
A s of September 30, 201 6
lt* BI

Early Works*

Worker Accommodation

* Early Works scope includes:

North and south bank clearing
North and south bank site preparation
Left bank slope stabilization
Tempo rary construction bridge
Construction power (substation, distribution lines)
Access roads and upgrades (including 240, 269 and 271 Roads)
Septimus rail siding
South Bank Initial Access Road

** Board retains ' M contingency not released to management

in respect of Worker Accommodation <l> BCHydro
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Worker Accommodation includes Construction and Operations
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Turbine and Generator Contract
Storage Area being prepared by
Duz Cho (South Bank)

October 1, 2016

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Main Civil Works

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o Permits and Authorizations

o Constructability Reviews

o Schedule

o North and South Bank Critical Work

o Contractor Performance

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Main Civil Work

BC Hydro Actions ltSkil lt*1il

o Re-sequence Schedule

o Work-Smart Process Review and Improvements

o Performance Monitoring against Schedule

o On-going Construction Reviews

o Senior Executive Meetings

o Resourcing

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 Main Civil Works Perforn1ance -
Left Bank &f41 ltYJil

Left Bank Excavation -

Gmph:PlanvsAcrual

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 Main Civil Works Perfor111ance -
Left Bank [tW6l ltlI
Wuthrich Quarry Temporary Rip-Rap

Graph: PlanvsActual

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3,500

3,000 .
2,500 .
l,000 .
1,SOO .,

1,000 "'
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(I) BC Hydro
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 Main Civil Works Perfor111ance -
Right Bank
lt-Sfil ltWlI
Graph:Pion vs Actual

Approach
140,000
Channel 120.000

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18 (I) BC Hydro
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 Main Civil Works Performance
Right Bank ltt'I IM'JI
Graph:PianvsActual

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Substation
Excavation -

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6roph: PfanvsActual

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Moberly Bridge 50

- Construction !(I
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Generating Station and Spillways
(Civil Works, Hydro-mechanical,
Powerhouse Bridae Crane

Highlights ltfrJil -
o Board approved selection of four proponents to respond to Request for Proposal for civil works
o Issued Request for Proposals on September 23, 2016

o Final drawi.ngs and specifications released on October 24, 2016

Challenges

o Finalizing Generating Station & Spillways milestone schedule

o Multiple Contracts - Interface Management
o Coordination with Main Civil Works
o Lessons Learned - planning, personnel , incentives

Upcoming Activities
o Collaborative meeting held

0 Request for Proposals will close March 2017 with final contract award in July 2017

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Transmission

-
Highlights
o Procurement activities underway: ltw111
o Peace Canyon 500kV Gas Insulated Switchgear
o Substation 500Kv shunt reactor
o Transmission steel lattice towers ltfrJll
o Transmission access road upgrade contract awarded to

Challenges
o Mitigation of transmission line induction hazards
o Right-of-Way clearing cost and schedule

Upcoming Activities
o Award contract for transmission line right-of-way clearing in December 2016
o Select preferred propOnent for Peace Canyon 500kV gas insulated switchgear in January 2017
o Award contract for substation 500kV shunt reactor in December 2016

25 CI> BC Hydro
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 2017 Key Milestones
Milestone Plan Date Forecast Date Variance Status
(months)

South Bank Stage 1 Cofferdam April 2017 December 2016 8 I On Track

I

Complete I
L - - I

Tender Design for 5L5 Complete February 2017 February 2017 0 On Track
Moberly Bridge Complete November December 2016 -1 At Risk
2016 11:

'
Powerhouse Excavation Complete April 2017 April 2017 0 On Track
Transmission Peace Canyon Gas February 2017 February 2017 0 On Track
Insulated Switchgear Contract Award

Transmission 5L5 & 5L6 Tower Contract February 2017 February 2017 0 On Track
Award
Generating Station & Spillways Civil July 2017 July 2017 0 On.Track
Contract Award
Cache Creek Roads Contract Award June 2017 June 2017 0 On Track

26 CI> BC Hydro
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.[ Highway 29

Highlights
o
o
Heritage Program for Cache Creek/Bear Flat - completed in October
Geotechnical Investigations for Cache Creek/Bear Flat - completed in September
-
o 50% Detailed Design for Cache Creek/Bear Flat - completed

Challenges
o Archaeology
o Properties

Upcoming Activities
o Commence clearing at Cache Creek/Bear Flat early 2017
o Ministry of Transportation and Infrastructure tender period for procurement of construction contractor
April to June 2017
o Construction for Cache Creek/Bear Flat to commence July 2017

27 (I) BC Hydro
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 2016 Properties Update
o Cache Creek I Bear Flat Agreements: discussions
continue with Owners Permanent Land Tenure Requirements
for Life of Project
o Conveyor corridor (Dam Site Area) Agreements: Private ....Fee
Complete Simple
435 ha
o Transmission Line: Temporary access on two
properties. Complete

Property Acquisition by Month

Required for construction contracts

Cache Creek Cache Creek

Agreements required for access (OBTAINED)
(8) (8)

--+ Required for construction contracts (OBTAINED)

--+
Conveyor
(3)
-+ Transmission

I
Line (2)

Mar
=+

Apr May Jun Ju l

2016
Aug Sp Oct
I
Nov Dec

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Litigation - Active Proceedings
Federal Court : Federal Environmental Approval
Prophet River First Nation
West Moberly First Nations
Prophet River First Nation
West Moberly First Nations
Sierra Club
West Moberly and Prophet River
First Nations; and London
29
Outcome Date
August 28, 2015
September 30, 2015
September 12, 2016
Injunction .application dism issed August 28, 2015
Hearing of Petition complete Nov 17-23 2015; Feb 2 2016
Petition dismissed Oct31, 2016
Petition filed July 20, 2016
Filing of written materials Sept 23 - Oct 14, 2016
Hearing date January 27 , 2017
Two water license appeals filed
Procedural Conference
Tentative hearing date set
 Regulatory &
Environ111ental Challenges

o Regulatory and Permits

o Environmental Compliance

o Challenging Site Conditions

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Key Per111it.s an.d Regulatory Bodies
LEGEND
Provincial
EAC

--
(77 Condi*.ions) (SS Cona otions)
lrul
(12 Ccncfitions)
Water

1102 Cond"rtions) (53 Condmon<)

I
Re eulatory Ac:encies

EAO I Emrironm e:nta

Assessment Office

can. Emrircmne:nta1
Assessment

Dept. o f Fishe:ries
and Oceans CilnuSa

s
(132.Conditions) ; t 131 Condit:ionsJ

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Comptroltti" of \Vater
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8 8 I I !lights fMRO)

Tnnsport

I
I - - - - - - - - - - - - - - - - . . , , expeaed
- - I Fl1'1RO I Fcirests1 Lands ;u:!d
Namral

.. I 7 wr - --u tces
'- expected I I -o/IEM J
Operations
Independent Engin.u/
In dependent
EtlvStonmenG:I M oni'.tor

Othe r Acro nyms

CA: Component
Authorization
....c
Cl.I CEMP: Construction arid
E Environmental Plan
Cl.I
a. EAC: Environmental
. I Assessment
I
+---- FAA:
Certificate

Fisheries Act
INpection Authorization
I I
I LCC: Leave t o Commence
I -, - ::; I Construction
u
Cl.I I
MCW: Major Civil Works
u I
I NPA: Navigation Protection
Act
,Jar Compliance Checks

I
C>Qcr;un For
OCT14 NOV14 JUN15 OCT 15 NOV 15 FEB16 APR 16 JUL16 NOV16
Purpmes Only

31 <I> BC Hydro
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 Site C Employment Statistics
(September 2016)
BC Workers vs Total Workers
2,000

1,800
Total of BC Primary Residents
Peace River Regional #of PRRD
1,600 Residents
Total V\l:Jrl<ers District Primary September
1,400
Residents 2016
1,200

1,000 Construction Contractors

800 (including some subcontractors) 600 (45%)
and Environmental Contractors
600 1 - - - -
400 +------=-

200

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'?-"c; c:Jl,<:i o?f <:),1 ,'ti<;:( qJJ '?-<:/.<: ,._,<;:: >.::; '?-"Ci; c,,e<:i.

July 2016 August 2016 September 2016

#of #of Total #of #of Total #of #of Total

Type of Work B.C . Workers Workers B.C. Workers Workers B.C. Workers Workers

Construction Contractors
(including some subcontractors) 1,066 1,345 . 1,200 1,401 1,035 1,345
and Environmental Contractors*

Engineers and Project Team** 345 376 380 415 357 406
- J
I
- ---- -
jL_
1,411 1,580 1,392
TOTAL 1,721 1,816 1,750
(82%) (87%) (80%)

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Contingency Update RBI

Main Civil Works

Generating Station and Spillway
Rights, Taxes and Grants
Highway 29 Relocation and HH Berm
Clearing
Early Civil Works
Turbines and Generators
Transmission
Miscellaneous Items
Worker Accommodation
BC Hydro Construction Management
Indirect costs
Mitigation, Compensation & Benefits
Insurance Savings
Other Unallocated Budget
Total Contingency

Contingency Held by Management (uncommitted) (Columns B minus CJ

Held by Board of Directors (Columns A minus BJ
Total Contingency Remaining (uncommitted)

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 Ernst & Young Recommendations
Finding I Recommendation BC Hydro Action
Recommendation 1: An interface manager and team
BC Hyd.ro will develop an interface management plan between
should be considered as part of the overall project
major contracts and implement an interface register.
organization.
As the project progresses, BC Hydro will commission an
Recommendation 2: Site C would benefit from an
independent review to ensure sufficient capacity and capability
independent review of the capacity and capability of the
with regards to contract management and reporting
project team to deliver upon evolving project needs.
requirements.

Recommendation 3: The Main Civil Works contractors

BC Hydro will continue implementation of a site verification
would benefit from a forward-looking capability and
process including weekly surveying of progress. We will also
capacity review to help monitor contractor performance
develop a plan to implement required enhancements to the
against schedule. The implementation of Earned Value
Unifier tool , processes and procedures. We will implement
Management and Unifier will also support contract
Earned Value metrics on sub-projects.
management.

Recommendation 4: BC Hydro should commission a

comprehensive, independent review of the project
schedule at a work package-by-work package level in
order to both validate schedule content and to identify
any schedule risks.
Recommendation 5: Reporting requirements should be
assessed and streamlined where possible.
BC Hydro will commission an independent review of the project
schedule at a work package-by-work package level to validate
schedule content and to identify any schedule risks.
BC Hydro will propose to streamline reporting by changing the
frequency of some quarterly reports to semi-annually, where
appropriate.

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 Ernst & Young Recommendations
(c ont'd)'

Finding I Recommendation BC Hydro Action

Recommendation 6: Dashboards with key project data
BC Hydro will develop an implementation plan for the
should be considered to aid decision -making across the
appropriate Dashboard tool with key project data.
project.

BC Hydro will conduct a review of the contractors systems to

verify the validity of the information being provided by
Recommendation 7: An audit and people, process, and
contractors and will review the organizational structure of major
systems review of the contractors should be considered .
contractors to ensure the optimal team, systems and processes
are in place.

Recommendation 8: BC Hydro should continue

BC Hydro will develop a plan to update P6 schedule set up to
supplementing PG with other tools to address limitations
enable improved cash-flowing and to enable Earned Value.
as required.

Recommendation 9: Continue to refine the project BC Hydro will develop a Project Controls Handbook customized
controls processes on the project. for the Site C project team .

Recommendation 10: Continue proactive management of BC Hydro has embedded a monthly review of Estimate at
cost drivers. Completion in the Site C Progression process.

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Resolution:
Quarterly Progress Report No. 5
Site C Project Board Resolution
RESOLVED THAT the resolution pertaining to the Site C Clean Energy Project
Quarterly Progress Report for the period from July .to September 2016, as it appears
in the materials filed for reference with the meeting record, is recommended to the
Board of Directors for approval.

Board of Directors Resolution

RESOLVED THAT, on the recommendation of the Site C Project Board, approval be
and is hereby given to the Site C Clean Energy Project Quarterly Progress Report for
the period from July 2016 to September 2016, as it appears in the materials filed for
reference with the meeting record, and as such materials may be updated and
adjusted in any manner deemed necessary or advisable by the CEO or delegate prior
to finalization.

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Resolution:
Site C Annual Report 2016
Site C Project Board Resolution
RESOLVED THAT the resolution pertaining to the Site C Clean Energy Project
Annual Report for the period from July 2015 to September 2016, as it appears in the
materials filed for reference with the meeting record, is recommended to the Board of
Directors for approval.

Board of Directors Resolution

RESOLVED THAT, on the recommendation of the Site C Project Board, approval be
and is hereby given to the Site C Clean Energy Project Annual Report for the period
from July 2015 to September 2016, as it appears in the materials filed for reference
with the meeting record, and as such materials may be updated and adjusted in any
manner deemed necessary or advisable by the CEO or delegate prior to finalization.

40 <:) BC Hydro
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