FINAL GUIDE FOR ENCODERS

1. Always sign in the record book for time in and time out and accomplishment.
2. Charmaine is the team leader.
3. Charmaine will distribute the booklist. Each encoder should be able to encode and check at
least 500 entries per day.
4. Booklists will be distributed accordingly (booklists are arranged accordingly for a systematic
compilation and consolidation). ENCODERS CANNOT CHOOSE WHICH BOOKLIST TO
ENCODE.
5. Charmaine will record daily output of each encoder, both encoded and checked.
6. Using the template, fill in the necessary information from the booklist. Kindly ensure accuracy
for the encoded data.
7. You will check your partners work for spelling and encoding errors. Upon identification of
incorrect entry, kindly correct your partners error (if there is any).
8. Submit encoded and checked entries to Charmaine using the format Surname_DayMonth.

FORMAT FOR ENCODING:

CALIBRI
SIZE 11
UPPERCASE
BOLD
CENTERED

TAKE NOTE:
ENCODE
WITH CUSTOMER CODE (EVEN
WITHOUT PRINTED SCHOOL
NAME)
WITHOUT CUSTOMER CODE BUT
WITH PRINTED SCHOOL NAME
IF THE FOLLOWING ARE
PRESENT: CUSTOMER
CODE/SCHOOL, SUBJECT AND
TITLE OF THE BOOK
DO NOT ENCODE
WITHOUT CUSTOMER CODE AND
WITHOUT PRINTED SCHOOL
NAME
WITHOUT CUSTOMER CODE AND
WITHOUTH PRINTED SCHOOL
NAME (HANDWRITTEN SCHOOL
NAME ARE NOT ACCEPTABLE
NOT READABLE BOOKLISTS

FOR MISSING AND AMBIGUOUS ITEMS IN THE BOOKLIST

CASE
2 OR MORE CUSTOMER CODES
SEPARATED BY A SLASH
2 OR MORE CUSTOMER CODES
(ARRANGED VERTICALLY)
ACTION
ENCODE THE BOOKLIST ONCE
Example:
Customer Code 1/Customer Code 2
Encode the booklist 1x
ENCODE THE BOOKLIST
DEPENDING ON THE NUMBER OF
PRESENT CUSTOMER CODES

Example:
Customer Code 1
Customer Code 2
 Customer Code 3

Encode the booklist 3x

IF THE SUBJECT IS MISSING BUT ENCODE
THE TITLE OF THE BOOK IS
EASILY IDENTIFIABLE SUCH AS
FOR THE CASE OF MATH,
SCIENCE
IF THE SUBJECT IS MISSING AND DO NOT ENCODE
THE SUBJECT CANNOT BE
IDENTIFIED AT ALL Example: KAYAMANAN,
MARANGAL, AGAPAY, MASAYA
MAG-ARAL
IF THE SUBJECT IS MISSING EVEN DO NOT ENCODE (DO NOT
IF THERE IS A PRIOR SUBJECT FOLLOW A SPECIFIC SCHOOLs
FOR A SPECIFIC SCHOOL SUBJECT)

Example: SCHOOL A AND SCHOOL

B HAVE THE SAME BOOK FOR
DIFFERENT SUBJECTS.

TAKE NOTE:
1. The subject column should be based on the subject in the booklist and not on the title of the
book.
2. All rows with missing entries should be highlighted yellow (the row and not the cell).

SUBJECT:

MATHEMATICS REMARKS
SCIENCE
FILIPINO WIKA AT PANITIKAN
MOTHER TONGUE INANG WIKA
ENGLISH
LANGUAGE
READING/LITERATURE
SPEECH
WRITING
ARALING PANLIPUNAN SIBIKA
SOCIAL STUDIES
COMPUTER
HELE GRADE SCHOOL SUBJECT
TLE HIGH SCHOOL SUBJECT
EDUKASYONG PANTAHANAN AT PANGKABUHAYAN E.P.P.
MAPEH MUSIC, ARTS, PE, HEALTH
VALUES
EDUKASYONG PANTAHANAN AT PANGKABUHAYAN EPP
EDUKASYON SA PAGPAPAKATAO E.S.P.
RELIGION CHRISTIAN LIVING EDUCATION