The Managing Director, 13th July, 2015

AL- KAB Nig. Limited,

Ilorin.
RE: ELECTRICAL /MECHANICAL SERVICES OF FACULTY OF SCIENCE, PHASE IV AND
PHASE V, UNIVERSITY OF ILORIN.
Following my text messages and our discussion on phone, I consider it necessary to
forward the attached analysis in respect of Electrical/Mechanical services for faculty
of science, phase IV and phase V respectively.
2.You will recall that shortly after your explanation based on the derived percentage
in which the Electrical/Mechanical services can be sub-letted,I also made further
interpretation with reference to the cost implication on the derived percentage. The
following observations were made and pointed out to you verbally, namely;
(a) That the shortfall in the purchasing of all the free standing and split Air-conditioning
units for phase IV and V was over Four Million Naira, excluding installation kits and
labour charges for the first fixing. Please refer to pages FSP/17 and FSP/18(items C-E)
of Phase V&IV attached as Annex-I&II, respectively.
(b) I also confided in you that the only grey areas where savings could be made is
cabling even though the quantities specified in the bill is questionable. Since the rate
is however on the high side, it compensate for any shortfall in the quantities.
3. Addition of Two Million Naira was a welcome development but not a complete bail
out of short falls on virtually all items of works. My fear was further allayed with Air-
conditioning unit installation kits engulfing a whooping sum of Five hundred and
Twenty Thousand Naira (N520, 000.00) for Phase V alone(details of material
purchased attached). This implies that same amount will be required for phase IV if
not more.
4. Since we have a common goal, I felt we should work together as a team to ensure
that proper things are done and that is why I always keep you inform of any
development. Honestly speaking there is no hide and seek game in engineering
particularly where output of work carried out is expected to withstand the test of time.
We are just knowing each other for the first time and I will surely be out of order if I
should blow away the opportunity accorded me. I will equally have myself to blame if
I should concede to compromising standard at the expense of saving cost.
5. For ease of reference I have marked all problem areas where the market price is far
below the amount available for the job based on the 45% of the cost of the project
with red ink. Market prices for all items of work are also done to justify my analysis.
All these are attached for your perusal.
6. Original receipt in the sum of Five Million Naira (N5, 000,000.00) as advanced
payment for piping works and part of cabling is enclosed for your record please.
7. Thank you for your understanding.

Engr. A.Y. Ahmadu

For Hakmar Consultants
The Managing Director, 19th Sept, 2015
AL- KAB Nig. Limited,
Ilorin.

RE: ELECTRICAL /MECHANICAL SERVICES OF FACULTY OF SCIENCE, PHASE IV

AND PHASE V, UNIVERSITY OF ILORIN.
Following our discussion on the above subject and subsequent review of the
scope of works for the electrical/mechanical services for Faculty of science, Phase
IV and V, Our company Messr. Hakmar Consultants wish to intimate you that the
outstanding balance is now Nine Million Four Hundred and Eighty Thousand,
Seven Hundred and Thirty Two Naira, Eighteen Kobo (N9, 480,732.18) only.
2. The balance does not however include recent revision carried out on the
external electrical services for phase IV and V respectively.
3. We thank you for your kind consideration while assuring you of our best
quality services.

ENGR.AHMADU A.Y
For Hakmar Consultants
The Director, 5th October, 2015
Physical Planning Unit
University of Ilorin
Ilorin,Kwara State

RE: REVISED EXTERNAL ELECTRICAL SERVICES INSTALLATIONS PHASE IV AND V

FACULTY OF SCIENCE,UNIVERSITY OF ILORIN.
Following the revised external layout for Phase IV and V, find attached the
Electrical services working drawings and detailed Bill of Engineering Measurement
and Evaluation.
2. This submission precedes the provision earlier made in the Bill of quantities in
which the contract was awarded excluding lightning protection.
3. Thanks for your cooperation.

For:-Ajay Engineers

Egr.J.Y. Asonibare

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