Blue Line Tracker Run UPDATE DRMD Macro Process Analyses

Process Narrative: On a weekly basis, the SharePoint (SP) admin will receive a new MS
Excel spreadsheet (.xls file) from the Installation Personnel Readiness office. The new Excel
spreadsheet contains a listing of all deployers, plus key information, for that specific Air Force
base. The information on this new spreadsheet will be compared to the information on the Blue
Line Tracker (BLT) database. The results of the comparison will determine updates (additions &
deletions) to the BLT database. The comparison and subsequent updates to the BLT database is
performed through the use of an automated tool, aka the Update DRMD macro. After the SP
admin double-clicks Update BLT, the macro reads the first deployer record on the spreadsheet
and compares it against the BLT database. If the deployer record on the spreadsheet is not found
within the BLT database, the deployer record will get added to the BLT database (new deployer).
If the deployer record on the spreadsheet finds an identical entry within the BLT database, then
the deployer record on the database will be kept (member still deployed). Finally, if a deployer
record on the BLT database is not listed on the new spreadsheet, the deployer record on the BLT
database will get deleted (member has redeployed). The macro will run until the BLT database
matches the new spreadsheet.

Structured English:

DO WHILE there are deployer records remaining on the new spreadsheet

READ next deployer record
IF deployer record on new spreadsheet is not on the BLT database
THEN add deployer record to BLT database
ELSE IF deployer record on new spreadsheet matches the BLT database
THEN keep the deployer record
ELSE delete deployer record from the BLT database
ENDIF
END DO

Decision Table:

Conditions and Rules

Actions 1 2 3
New record found Y - -
Record matches - Y -
Existing record not
found - - Y

Add record X
Keep record X
Delete record X

0
Decision Tree: