COUNTY OF PRINCE WILLIAM __ poarvorco OFFICE OF EXECUTIVE MANAGEMENT Que (703) 792-6600 Metro 631-1703 FAX: (703) 792-7484 Ruth M. Anderse Maureen $. Cade Pete Candland John D. Jenkins Martin E, Nohe Christopher E, Martino Frank J. Prineipi County Executive July 19, 2017 TO: Board of County Supervisors FROM: Barry M. Ban Chief of Py Thomas Bruun [L942 Director of Public Works THRU: Christopher E. Martino County Executive ‘On October 6, 2015, the Board of County Supervisors (BOCS) directed staff to develop proposals for the FY2017 Capital Improvement Program (CIP) for the construction, outfitting, operations, and maintenance of a new animal shelter ‘The BOCS approved $1,000,000 of FY2015 year-end funding on June 21, 2016, for the initial planning and schematic design (Phase 1) of an animal shelter On December 1, 2016, the County awarded a contract for Architectural and Engineering (A/E) services to Cole & Denny Architects to develop the initial planning and schematic design. County staf, with representation from Publie Works, Department of Information Technology, Office of Management and Budget, and the Police Department, has worked closely with Cole & Denny to develop four design options, all of which enable the main existing faeility to remain operational during design and construction, for presentation to the BOCS, Attached please find the slides that will be presented during the meeting on August 1, 2017. 4n Equal Opportunity EmployerAnimal Shelter Design Update Presentation August 1, 2017 Thomas Bruun — Director Department of Public Works Barry Barnard — Chief Police Department Background '™ BOCS approved $1M to initiate design & explore options for the Animal Shelter @ Request for Proposals Sept. 2016 ™ Design- multiple scenarios explored 9 months remain ™ Permitting / Advertisement / Award 8 months @ Construction 18-24 months & 7/26/2017Design Team Cole@DennyArchitects JACKSON & RYAN ARCHITECTS Architect of Record ‘Animal Services Consultant Michael Detomo, RA ‘Martha Seng, RA, FAIA Project Manager ‘Animal Consultant John Cole, RA + 39 years of animal shelter experience Design Architect * anima fclity programmer + Faltfax County Animal shelter * nationally recognized for outstanding * awardowinning designs contribution to animal shelter design * county & municipal projects Project Outcomes eS) 1 Support the notion that Prince William County is a community of choice, by providing improved adoption opportunities to address public concern for animal welfare. 1. Meet mandated state regulations (VDACS) 2. Address facility shortfalls from Internal Audit Report 3, Meet standards of animal care (ASV) 7/26/2017——~ Current Facility & Services 85,000 visitors per year 4,100 animals per year Built 1975 and expanded 1990 6,646 sf main shelter 2 modular buildings 12 outbuildings ‘Adoption Quarantine Visitation Animal Control Officers Veterinarian Public Dog Park Project Location 7/26/20177/26/2017 eYT3(e TO) evil ary A. -New Construction - Maintain existing outbuildings B Interior Renovation & B wy New Adoption Center =, -New Construction D -Renovation, Addition, & =p Offsite Adoption Center ce ia Example Site Plan , 5Option A: New Construction su.asm Option A: New Construction 5 1m Facility Highlights New Construction: 18,000 square feet ‘© Adoption lobby (© 90 double sided cat kennels 840 double sided dog kennes 1 Dedicated animal slation, quarantine, & recovery Service Level Impacts 1 Retains /tlies some existing oubuliings met space needs Lites vet space & Aco ofces © Limite animal & sta suppoet spaces "Guidelines 1 VOACS Requrements— uly Meets {© Pwcinternol aud Report ost Mets 1 ASV cuidsines~Mosty Meets 7/26/2017Option B: Interior Renovation & i New Adoption Center y (oye em ut Li i i | New Adoption Center @ Facility Highlights ‘ New Construction: 17,282 square feet "© Welcoming adoption ebby ‘© Mulopurpose room fo staff & community enrichment (© SO double-sided cat kennels & 40 double-sided dog kennels Interior renovation 1 et space & ACO offices; 16 double-sided cat kennels & 15 double-sided dog Kennel for quarantine, isolation, B recovery '™ Service Level Impacts Rsultsin spt operations & facies © Lumitea staff suppor space 1 Retains/utiiaes some existing outbudings to meet space needs © Longer constuction period 1 Major buling renovation requied in 7 yeas 1 Such a bling eer and wrtemter oprader, "Guidelines 1 VOACS Requirements ~ Fully Meets {© PWClnternal Ault Report Mostly Meets © ASV Guidelines Fully Mests 7/26/20177/26/2017 & Facility Highlights (© 28,205 square feet wo 5 tne ony & © Complete Vet space & ACO ofces ¢ (© Dedicated anima isoltion, quarantine, & recovery “© Multipurpose om for staff & community enrichment © 106 double-sided cat ennels & 55 double-sided dog kennels {© New construction more cost effiant than renovation & ation Service Level Impacts © Moet: 20 year need ofthe ty "Guidelines {© VOACS Regirements—Fuly Meets {© FwCinera Aud Report —Foy Meets 1 ASV Gdtnes Fall Meets~$16.02m & Facility Highlights 646 sf enovation of exiting sheer 769 sf new construction 313s each oft adoption '© Welcoming adoption lobby (© Complete Vet space & ACO offices {© Dedicated animasoation, quarantine, & recovery (© Muliourose rom for staff & community enrichment (© 96 double-sided cat kennels and 7 coublesded dog kennel t man fclty (© 10 double-sided cat ernels at each offte& 8 double sided dog kennel at cach offe Option D: Renovation, Addi ae ) 7/26/2017@ Service Level Impacts © Increased operational costs (Redundant tf postions & increased stating 1 No precedent for ffite adoption centers © Without oft, animal housing isreduced "Guidelines 1 VOACS Requirements Fully Meots (© PWCintema Aut Report ~ Fully Meets © ASV Guidenes Fly Meets Service Level Impact Prince Wiliam County Police Department ‘Animal Shelter CIP Options, Service Level impacts Option D: Renovation, Additio! oF ea 5 | heer] fre tonne] seme [sue vetRecarenets jg parents rae [sCueumersence (OCS city Sonate foes aud epot x ‘serra cre x 7/26/20177/26/2017 Capital Cost Matrix Caren poiton ees: ‘ton sty sos osm sos aon sta sta stsou ceranation esau sie ss Pj ae soso soso soso ‘naipney sown oon sso sr08u svasam steca ‘Steekmonts oor + Th apa FY 2016202 Fe Yer lan programs eet servic to finer $127 lon sera 24st soci perting 3 oe oo ve Your Plan EmvngeitAdsions Nex) S146 suru soca sz00u {oot sees an Onerning Cat eae i esi n 207/26/2017 Next Steps & Sept. 2017 1. BOCS Approve Option 2. Budget and Appropriate CIP 3. Authorize Contract Modification "1