QUALITY SYSTEM

PROCEDURE
QP1
DOCUMENT CONTROL

[Your Company]

Signature

Position

Date

Prepared By

Reviewed By

Approved By

COMPANY PROPRIETARY INFORMATION

This document is an uncontrolled copy of a controlled document held by the Quality
Management System. Prior to
use, ensure this document is the most recent revision by checking the Master
Document List. To request changes,
submit a Document Change Request to the Document Control Representative.
Quality System Procedure
[Your Company]

Document Control

QP1
Version 1
Page 2 of 6

Table of Contents
1.

INTRODUCTION &
PURPOSE ...........................................................................
..................... 3

2.

TERMS &
DEFINITIONS .......................................................................
................................ 3

3.

APPLICATION &
SCOPE..............................................................................
......................... 3

4.

REQUIREMENTS ......................................................................
........................................... 3

5.

4.1

Controlled
Documents .........................................................................
................... 3

4.2

Documentation
Hierarachy ........................................................................
............. 4

4.3

Responsibility.....................................................................
..................................... 4

4.4

Signature
Authority .........................................................................
........................ 4

PROCESS ...........................................................................
............................................... 4
5.1

Receiving and Issuing a Controlled

Document....................................................... 4

5.2

Revising a Controlled
Document ..........................................................................
.. 5

5.3

Recalling a Controlled
Document ..........................................................................
. 5

5.4

External
Documents..........................................................................
...................... 5

5.5

Uncontrolled
Documents..........................................................................
............... 6

5.6

Forms &
Records ...........................................................................
......................... 6

5.7

Document Change
Requests...........................................................................
....... 6

6.

REFERENCES.........................................................................
............................................ 6

7.

REVISION
HISTORY ...........................................................................
................................. 6
Quality System Procedure
[Your Company]

1.

Document Control

QP1
Version 1
Page 3 of 6

Introduction & Purpose

This document defines the process for the creation, verification, control, issue
and
amendment of all documentation in support of [Your Companys] Quality Management
System.

2.

Terms & Definitions

The following terms and definitions are taken from ISO 9000:2005:
Term

3.

Clause

Definition

Document

3.7.2

Information and its supporting medium

Procedure

3.4.5

Specified way to carry out an activity or a process

Quality Manual

3.7.4

Document specifying the QMS of an organization

Record

3.7.6

Document stating results or evidence of activities performed

Specification

3.7.3

Document stating requirements

Application & Scope
The scope of this process encompasses all documentation utilised by [Your Company]
including documents of an external origin such as customer specifications,
standards,
etc., that affect the quality of our products and/or services. This procedure works
in
conjunction with the Control of Records Procedure QP2.

4.

Requirements

4.1

Controlled Documents
Controlled documents define the requirements for performance of a process and must
be followed to ensure the quality of the process, product and/or service. Documents
typically controlled by this procedure include but are not limited to the
following:

Quality manual, policy and related procedures

Specifications and drawings

External documents

Controlled documents are identified with a document name and document number

Procedures are referenced according to the ISO 9001:2008 element number

Quality procedures are prefixed QP

Forms are prefixed F

Work instructions are prefixed W